HomeMy WebLinkAboutFS 2011-07-06 COMPLETE AGENDA PACKET City of Tukwila Distribution:
K. Hougardy
3. Hernanez
Finance and Safety D. Robertson
A. Ekberg
Committee Mayor Haggerton
S. Lancaster
O Kathy Hougardy, Chair C. o 'Raherty
h�
O Joan Hernandez S. Kerslake
K. Mate]
0 Dennis Robertson
AGENDA
WEDNESDAY, JULY 6, 2011
CONFERENCE ROOM #3, 5:00 PM
Item Recommended Action Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. SCORE Investigative Services Agreement. a. Forward to 7/11 C.O.W. Pg.1
Mike V111a, Po /ice Chief and 7/18 Regular Mtg.
b. Emergency Management ordinance. b. Forward to 7/11 C.O.W. Pg.5
Marty Grisham, Emergency Manager and 7/18 Regular Mtg.
c. Donation of Ford Expedition to Fire Department. c. Forward to 7/11 C.O.W. Pg.43
Nick O /ivas, Fire Chief and 7/18 Regular Mtg.
d. March /April sales tax report. d. Information Only Pg.47
Shawn Hunstock, Finance Director
(April information will be presented at meeting time.)
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, July 19, 2011
The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 433 -1800 or (tukclerk @tukwilawa.gov) for assistance.
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Mike Villa, Chief of Police
DATE: June 28, 2011
SUBJECT: SCORE Investigative Services Agreement
ISSUE
The City wishes to sign an Investigative Services Agreement with the South Correctional Entity
(SCORE).
BACKGROUND
The cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac, and Tukwila created a
governmental administrative agency known as SCORE. SCORE has built a new detention
facility located in Des Moines Washington. The facility will begin housing inmates in September
of 2011.
DISCUSSION
The cities mentioned above wish to cooperate in the investigation of any criminal or significant
activity that occurs at the SCORE facility and pursuant to the authority of the Washington Mutual
Aid Peace Officers Powers Act, Chapter 10.93 RCW.
This cooperative agreement will reduce the burden on any one agency for the sole responsibility
of these investigations. The Investigative Services Division of the Tukwila Police Department
(TPD) will absorb the increased demand during 2011 and 2012. TPD will monitor and assess
the requests and make necessary future adjustments as needed.
The Investigative Assistance Agreement has been approved by both the SCORE Operations
Board and the Administrative Board. These boards are comprised of the Police Chiefs and
Mayors of the aforementioned cities as well as the SCORE director.
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2011 Committee of the Whole
Meeting and subsequent July 18, 2011 Regular Council Meeting.
ATTACHMENTS
Investigative Assistance Agreement with SCORE
WA2011 Info Memos\SCOREInvestigative.doc
1
INVESTIGATIVE ASSISTANCE AGREEMENT
This Agreement is between the State of Washington cities of Auburn, Burien, Des Moines, Federal
Way, Renton, SeaTac and Tukwila (collectively "Cities" and each "City"), which created a
governmental administrative agency pursuant to RCW 39.34.030(3) known as the South
Correctional Entity, "SCORE effective on August 22, 2011.
RECITAL
WHEREAS, the Cities have worked closely in the past in all aspects of policing services and wish to
continue such relationships with regard to the new detention facility built by SCORE and the
investigation of any criminal or significant activity that occurs at this facility and pursuant to the
authority of the Washington Mutual Aid Peace Officers Powers Act, Chapter 10.93 RCW "Act
and
WHEREAS, RCW 10.93.130, contracting authority of law enforcement agencies, provides:
"Under the interlocal cooperation act, chapter 39.34 RCW, any law enforcement agency
referred to by this chapter may contract with any other such agency and may also contract
with any law enforcement agency of another state, or such state's political subdivision, to
provide mutual law enforcement assistance."
TERMS AND CONDITIONS
NOW THEREFORE, in consideration of the above recitals which are incorporated by reference
herein and other good and sufficient consideration, the Cities agree as follows:
The SCORE Executive Director or designees and the Cities' Chiefs of Police will
cooperate and exercise their professional judgment in requesting and
responding to SCORE requests for investigative assistance.
b SCORE will utilize Valley Communications to initiate any required first responder
calls for service for those emergency calls that require a police or fire response.
Beyond emergency response, at the discretion of the Executive Director, SCORE
will initiate requests to the Cities for investigative assistance with any
investigations requiring the need for outside investigative assistance. The SCORE
Executive Director and the Cities' Chiefs of Police will use best efforts to disburse
the burden of such requests among the Cities on an equitable basis and the
Chiefs of Police will use their best efforts to affirmatively respond to such
requests for assistance. In the event that a City police department cannot
respond to a mutual aid investigation request, the SCORE Executive Director will
seek the aid of one of the Cities or another outside law enforcement agency for
an investigation.
Investigative Assistance Agreement
Page 1 of 3
2
At the sole discretion of the Executive Director, in circumstances where an
independent law enforcement investigation (i.e. without the participation of a
City) is needed, the SCORE Executive Director, or designee, will acquire the
assistance of another outside law enforcement agency. SCORE will be
responsible for initiating contact with the Chief of Police for the City of Des
Moines, or designee, who is to be notified of the need for law enforcement
investigative assistance before another law enforcement agency is requested.
SCORE will also notify the Washington Cities Insurance Authority, as the
circumstances warrant.
At the discretion of the SCORE Executive Director, no requests will be made to
the Cities' police departments to become involved in matters that are more
commonly handled through other investigative means, such as labor
employment issues or matters that are to be investigated and handled within
SCORE's internal administrative procedures.
Liability for investigative assistance will be subject to the provisions of the Act.
A request for investigative assistance should contain the following elements:
o Communication between SCORE and the Cities
o Definition of the event that has occurred
o Staffing requirements expected for the investigation
o Status as to either lead agency, secondary agency, or to act as an
independent reviewer
o Estimated duration of the investigation
o Estimation of any after action events or functions that may occur
o Comprehensive written report of the event
This Agreement may be executed in counterparts and to be effective on the date above
specified.
Investigative Assistance Agreement
Page 2 of 3
3
South Correctional Entity City of Auburn
City of Burien City of Des Moines
City of Federal Way City of Renton
Jim Haggerton, Mayor
City of SeaTac City of Tukwila
Investigative Assistance Agreement
Page 3 of 3
4
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance Safety Committee
FROM: Martin F. Grisham, Emergency Manager
DATE: June 8, 2011
SUBJECT: Emergency Management Ordinance Update
ISSUE
Tukwila Municipal Code Chapter 2.57, "Emergency Management" was last updated by
Ordinance No. 2198 on February 19, 2008. Main issues being addressed with this update are;
definitions, duties and language. Our recommended changes bring our ordinance more in line
with state law as found in RCW 38.52.010, and with Federal Definitions, as found in the FEMA
glossary attached.
DISCUSSION
Section 2.57.060 of the current Emergency Management ordinance assigns the Director of
Emergency Management to "oversee implementation of annual updates of the City's
Comprehensive Emergency Management Plan (CEMP), consistent with the requirements
specified in Chapter 38.52 RCW..." In reviewing the current "Emergency Management
Ordinance, which drives the CEMP, we found discrepancies between the two documents.
The following list highlights the changes we made;
Updated the "Purpose" (2.57.010) to reflect this change
Changes in the definition section (2.57.020) were done to bring them in harmony
with federal definitions.
We gave clarifying wording to the Directors position, taking out words like control
and direct, and replaced with words like oversee and coordinate.
2.57.030 "Emergency Powers of the Mayor This section was added to give clarity
to the Mayors duties during an emergency. NOTE... this addition moved all
section numbers down one...
2.57.040: Minor change to City Council Duties
o Changed "give advice and consent" to "give input and consent
o Eliminated #5 regarding mutual aid agreements, as it is covered in item #2
Changed throughout the document, the title of "Emergency Management
Coordinator to Emergency Manager.
2.57.060 changed the structure to bullet formant.
2.57.070 Directors Powers and duties
o A) We rewrote this section to allow flexibility in who serves in this position.
This confirms the power of the Mayor to appoint, as it states in RCW
38.52.070(1).
o Replaced words like "control" and "direct" to oversee and coordinate.
5
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2011 Committee of the Whole
meeting and subsequent July 18, 2011 Regular Meeting.
ATTACHMENTS
Proposed Ordinance
Ordinance No. 2198
-FEMA Glossary
WA2011 Info Memosl EmergencyMgmtOrdinfomemo20update .docx
6
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2198
AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 2.57,
REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.57
"EMERGENCY MANAGEMENT," TO UPDATE DEFINITIONS AND
REGULATIONS AND CLARIFY ROLES AND RESPONSIBILITIES;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Tukwila recognizes the importance of providing for the
preparation, implementation and updating of emergency management plans to protect
the health, safety and welfare of persons and property within the City in the event of an
emergency; and
WHEREAS, Tukwila Municipal Code (TMC) Section 2.57.070.6.1 calls for a review
and update of the City's Comprehensive Emergency Management Plan for needed
improvements or revisions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 2.57 Reenacted. TMC Chapter 2.57 is hereby
reenacted to read as follows:
CHAPTER 2.57
EMERGENCY MANAGEMENT
Sections:
2.57.010 Purpose
2.57.020 Definitions
2.57.030 Emerqencv Powers of the Mavor
2.57.040 City Council Duties
2.57.050 Emergency Management Council Created— Membership
2.57.060 Emergency Management Council's Powers and Duties
2.57.070 Director's Powers and Duties
2.57.080 Emergency Manager
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2.57.090 Emergency Management Organization
2.57.100 Departments, Divisions, Services, and Staff
2.57.110 Mutual Aid Agreements
2.57.120 Punishment of Violations
2.57.130 No Private Liability
2.57.010 Purpose.
ho- sn 9f th r n �r h i cap t Ce' r are r: the preparation anrt
m, lement�^ vf ei"7"iergenGy laRIG, J inn m oGT pra�le exe ci 3, the
funGtions E)f the City with all other publiG agenGies and affeGted private peFse
n
C
everc4& n h II be deemed nonnlu t iyely to be for the rtirent proteGtion and benefit of the
Rhabitants and preperty of the City.
Recognizing the existing and future possibility of emerqencies in the Citv and
surroundinq regions, the declared purposes of this chapter are:
1. to insure that preparations of the Citv will be adequate to deal with
emergencies;
2. to protect the public peace, health and safetv and to preserve the
lives and prop erty of the people of the Cityl
3. to provide for emerqencv manaqement of the Citv;
4. to confer upon the Mayor and others emerqencv powers and
authority; and
5. to declare that all emerqencv manaqement functions of the Citv be
coordinated to the maximum extent with other governmental entities, tribal
nations, and private entities to provide the most effective preparation and use of
Citv staff, resources and facilities to deal with anv emerqencv situation that may
occur.
2.57.020 Definitions.
As used in this chapter, these terms shall be defined as follows:
1. "Emergency" Any incident, whether natural or man -made. that
requires responsive action to protect life and property. An emerqencv can also
mean anv occasion or instance for which assistance is needed to supplement our
local efforts and capabilities to save lives and to protect property and public
health and safety, or to lessen or avert the threat of a catastrophe in anv part of
the Citv.
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2. "Emergency Management' raeaRS the preparatiOR for and the Ga
o—_ we
rc I4
f
The preparation for and the carrvinq out of all emergencv
functions to mitigate, prepare for. respond to, and recover from emergencies, and
to aid victims sufferinq from iniury or damaqe resultinq from emerqencies caused
by all hazards, whether natural. technoloaical or human caused, and to provide
support for search and rescue operations for persons and property in distress.
7 castor" iRd des in its moaning b is not limited }n ov}raordinanr fire
f storm ernG riet earthq ake eRemy a}}aG s.+ .hn }ono other emergenci
�Tt07 e�
GrllTl'� "0 Cc..� J�.wAViCig�QL7T�i r GTITGTgriITC iI �.J, al
similar nubliG ralami }y
3. "Emergencv Worker" Anv person reqistered with the Citv's
Emergencv Manaqement Orqanization under the provision of TMC Section
2.57.090, or anv member of the military, and who holds an identification issued by
said organizations, for the purpose of enqaqinq in authorized emergencv
management activities, or any employee of the Citv or any subdivision of the City
who is called upon to perform emergencv manaqement activities.
4. "Hazardous Materials" Materials which. because of their chemical.
vhvsical, or biological nature, pose a potential risk to life, health, environment, or
property when released.
5. "Incident Command Svstem" (ICS) A standardized on -scene
emeraencv manaqement construct specifically desiqned to provide an integrated
orqanizational structure that reflects the complexity and demands of sinqle or
multiple incidents, without beinq hindered by iurisdictional boundaries. ICS is
the combination of facilities, equipment, personnel, procedures, and
communications operatinq within a common orqanizational structure, desiqned
to aid in the manaqement of resources durinq incidents. It is used for all kinds of
emergencies and is applicable to small as well as large and complex incidents.
ICS is used by various iurisdictions and functional agencies, both public and
private, to organize field -level incident manaqement operations.
6. "Mitigation" ind des rich analysis e roriour and ideRtifina }inn of hazards
beth natural and man made s and
urrc(
developmeRt of a J
}hm g GORyen }ional methn v. Activities providing a critical foundation in the
effort to reduce the loss of life and property from natural and/or manmade
emergencies by avoidinq or lesseninq the impact of an emergencv and providing
value to the public by creatinq safer communities. Mitigation seeks to fix the
cvcle of damaqe as a result of an emergencv, reconstruction, and repeated
damage. These activities or actions, in most cases, will have a Iona -term,
sustained effect.
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3 a r t ion teem'. the `�Gt planniR test _2nd rie�fng Of
inan It ind des r•oord nation
e Go State and Federal agenG to insure Gehesive woFkiRg relat
and GGrnpatihle emernenGy plans
7. "Preparedness" A continuous cycle of planninq, organizing,
training, equippinq, exercising, evaluatinq, and takinq corrective action in an
effort to ensure effective coordination durinq incident response. Within the
National Incident Manaqement Svstem, preparedness focuses on the following
elements: planning, procedures and protocols, traininq and exercises, personnel
qualification and certification. and equipment certification.
T Ce n vi n ��Q�J Je'rJ'rJ'e" �r �nit nee J an o�iont inGIU
nn
G OG QUl reGGGv
dGGU neRtafi Of GGStS for futur reG.eyer L of n, and faGiiifat of dicactor
Fed-
eral State and !E)Gal assistance after d isasters
8. "Recovery" The development, coordination, and execution of
service- and site restoration plans: the reconstitution of qovernment operations
and services; individual, private- sector, nongovernmental, and public assistance
programs to provide housinq and to promote restoration: lonq -term care and
treatment of affected persons; additional measures for social, political,
environmental, and economic restoration: evaluation of the incident to identify
lessons learned: post- incident reporting; and development of initiatives to
mitiqate the effects of future incidents. t di sasters,
5 ,R ;e penso f*ttl:G ini ti vv ing oteii
l r o s te piT
ns T!G[
initiation of actio n GT ey to e#ertiyely ant d �rinn a disaster damage assessment
and evaluation, eeord ef Yf frCT STD fI�ITG', I �]rIT J 3os n 3 Ga
f3 }G
disaster
9. "Response" Activities that address the short-term, direct effects of
an incident. Response includes immediate actions to save lives, protect
property, and meet basic human needs. Response also includes the execution of
emergencv operations plans and of mitiqation activities desiqned to limit the loss
of life, personal iniurv, property damage, and other unfavorable outcomes. As
indicated by the situation, response activities include applying intelligence and
other information to lessen the effects or consequences of an incident; increased
security operations; continuing investiqations into nature and source of the
threat; onqoinq public health and agricultural surveillance and testinq processes;
immunizations, isolation, or quarantine; and specific law enforcement operations
aimed at preempting, interdictinq or disruptinq illeqal activity,, and apprehending
actual perpetrators and brinqinq them to iustice.
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2.57.030 Emerqencv Powers of the Mavor.
In the event of a proclamation of emerqencv as herein provided. or upon a
proclamation of state of emergencv by the Governor. the Mavor is herebv
empowered to:
1. Proclaim a State of Emergencv for the Citv when necessarv.
2. Make. and issue rules and requlations on all matters reasonably
related to the protection of life or property as affected by such emerqencv;
provided, however, that such rules and requlations must be confirmed at the
earliest practicable time by the Citv Council.
3. Request that the Countv Executive or other chief executive or
legislative officer of the countv request a proclamation of a state of emerqencv
when, in the opinion of the Mavor, the resources of the area or region are
inadequate to cope with the emerqencv.
4. Obtain vital supplies, equipment, and such other properties found
lackinq and needed for the protection of life and propertv of the people and to
bind the Citv of Tukwila for the fair value thereof. and, if required immediately, to
commandeer the same for public use.
5. Waive and dispense with public biddinq requirements of RCW
35.23.352 on an emerqencv basis as necessarv.
6. Control and direct the efforts of the emerqencv manaqement
orqanization of the Citv of Tukwila for the accomplishment of the purposes of this
chapter.
7. Requisition necessary personnel or material of anv City department
or agency.
8. Execute all the special powers conferred upon the Mavor by this
chapter, by anv other statute, agreement, or lawful authoritv, as necessary.
9. Establish continuitv of qovernment and ensure proper succession of
authority (TMC Section 2.04.070 (B).
2.57.040 City Council Duties.
It shall be the duty of the City Council URder the ErnergeRGY Management Program
consistent with the provisions set forth in TMC Section 2.57.060. to:
1. Give adviGe -input and consent to the Mayor regarding appointments made
pursuant to TMC Section 2.57.049 050.
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2. Consider adoption of or ratifv emergency management mutual aid plans
and agreements, and such ordinances, resolutions, rules and regulations as ,a-re
necessary to implement such plans and agreements as are referred to them by the
Emergency Management Council, pursuant to TMC 2.57.0-50 060, provided the same
or parts thereof are not inconsistent with this chapter.
3. Approve or ratify, at the earliest praEtiGable- possible time after their
issuance, rules and regulations Fs^sgt ably related to the protection of life, environment
and property that are affected by a disaste T an emeraencv, such rules and regulations
having been made and issued by the Emergency Management Director pursuant to
TMC Section 2.57.000 070, provided the same or parts thereof are not inconsistent
with this chapter.
4. Distribute, pursuant to resolution, the functions and duties of the City's
Emergency Management Organization among the departments, divisions, services and
special staff referred to in TMC Section 2.57.00 100.
z AppFove mutu aid agreements r_ref reRGed in and pursuant t
2 5 7.100.
2.57.050 Emergency Management Council C -vT ated Membership.
The Emergency Management Council is hereby Greated and shall consist of the
following:
1. The Mayor, who shall be chairperson.
2. The Director of Emergency Management, who shall be vice chairperson.
3. All department heads of the Gity ef Tukwila,
Geerdanater, and the City Administrator City Administrator, all Citv department
heads and the Emergencv Manaqer.
4. Such City OffiGials emplovees and other citizens with technical expertise in
related areas as may be appointed by the Mayor, with the adviGe -in ut and consent of
the City Council.
2.57.060 Emergency Management Council's Powers and Duties.
!t shall be the duty of the ErnergenGy MaRagemeRt GOURGil, and it is hefe4
empowered rev and re'G()Mme f9F C r. sun a dep t l�r i on ems gene
Rag o 2 R agre eme nt s and s en Goo resek�tiGRG
d r �,���c- la -afl
fir` n
and rai lationc a r OSCa to implement s Gh plans and agreemen +r. 7-14e
EmergenGy Management GE)UnGil shall meet upon Gall of the GhahrpeFSOR OF, in the
...J c1. .-e- n'eE..J...> .J.
f
vice Ghairperson
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The Emerqencv Manaqement Council shall have the following powers and
duties consistent with the purposes of this chapter:
1. Advise the Mavor and the Director of Emerqencv Manaqement in all
matters pertaininq to Citv emerqencv management, and appoint such ad hoc
committees, subcommittees and workinq qroups as are required to develop
specific recommendations for the improvement of emerqencv manaqement
practices. standards, policies or procedures.
2. Ensure the ,Mayor and Citv Council receive an annual assessment of
Citvwide emerqencv preparedness, includinq but not limited to, specific progress
on hazard mitiqation and reduction efforts, implementation of seismic safety
improvements, reduction of flood hazards and coordination of hazardous
materials planning and response activities.
3. Review administrative rules qoverninq Citv emerqencv manaqement
Practices and recommend necessary revisions to the Director of Emerqencv
Manaqement.
4. Meet reqularly, as called by the chairperson or, in his/her absence
from the Citv or inabilitv to call such meetinq, the vice chairperson.
2.57.070 Director's Powers and Duties
A The po s ition of D;rentnr of EmernenGy Managernent is hereby nreaterd T-he
A. The Mayor, pursuant to RCW 38.52.070 (1), appoints the Director of
Emerqencv Manaqement "Director In the absence of the Director, the Mavor
shall appoint a temporary Director until the Director returns or a replacement is
found.
B. The Director eF hisih rJ ee-is her y owes �'e�- direGte shall
have the followinq powers and duties consistent with the purposes of this
chapter:
1. Responsible for the orqanization, administration, and operation of
emergencv manaqement in the Citv, subject to the direction and control of the
Maw
1. Prep Com p r ehens i ve E rner g en Gy Manag ement Plan fnr the city
rna*nta*R pFef'GienGy an the use of the plaR; view and update the pian aRnLia
needed nr revisions
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2. Oversee implementation of, and annual updates to. the Citv's
Comprehensive Emerqencv Manaqement Plan "the Plan consistent with the
requirements specified in Chapter 38.52 RCW. and coordinated with other state
and countv plans and programs; ensure compliance with the National Incident
Manaqement Svstem and ensure operation and maintenance of the Citv's Incident
Command Svstem: coordinate with the Emergencv Manaqement Council to
conduct at least one tabletop exercise annually and one full -scale exercise every,
3 to 5 vears to maintain vroficiencv in the use of the Plan.
23. GentFol and dffiFeGt the-Coordinate efforts of the Emergency Management
Organization of the City for the accomplishment of the purposes of this chapter.
34. Coordinate efforts between
departments, divisions, services, and staff of the Emergency Management Organization
of the City, and to-resolve questions of authority and responsibility that may arise
between them.
4 Represent the Emergency Management Organization of the City in all
dealings with public or private agencies pertaining to emergency management and
response to disasteFs emergencies.
5 Develop arm— evaluate— Coordinate the ongoing development and
evaluation of emergency plans concerning the application of mitigation strategies and
preparation, response, and recovery mechanisms, and include such in the City's
emergency management activities with various Gity, GGunty, federal state ages,
tribal, and local governments. non governmental organizations (NGOs), and the
private sector; conduct and evaluate testing of emergency plans; and preside over and
guide interdepartmental emergency management planning committees that may be
created by the Emergency Management Council.
5 Make appeintments to the GmernenGy Management Ge Unnil
7. Make Coordinate development and presentation of rules and
regulations to the Emerqencv Management Council that will assist in efforts to
reasonably protect life, environment, and property and natu Fal rese Jrnec during an
emergency.
8. Prepare for the Mayor's signature any proclamation of local emergency
and, upon approval, transmit submit it to federal, state, regional, and local agencies, as
required. This proclamation authorizes the City to take necessary measures to combat
a disaste an emergencVi protect persons, environment and property and Raturai
re souFG provide emergency assistance to victims of the ni ter emergency and
exercise powers authorized in RCW 38.52.070. These include, but are not limited to,
rationing; curfew; and waiver of requirements pertaining to budget law limitations,
competitive bidding processes, publication of notices, provisions to the performance of
public work, entering into contracts, incurring obligations, the employment of temporary
workers, the rental of equipment, the purchase of supplies and materials, the levvinq of
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taxes, and the appropriation and expenditure of public funds. Such proclamation
must be sustained- confirmed and ratified by the City Council when raG as soon
as is reasonably practical, and provided the purposes of anv such proclamation
are consistent with the purposes of this chapter.
9. Upon theiF approval by the G GounGil, submit all plapi-c a.
9. As required by state law and upon approval by the Mavor and the Citv
Council, submit all plans and proqrams for State review and certification.
10. Command Coordinate the services and equipment resources of a& nn-any
E{#}z as rnnsidered no scM in light „f ho d isaster volunteers, provided that
volunteers so GOnImandee directed shall be entitled during the period of such service
to all privileges, benefits and immunities as are provided by state law and federal and
state emergency management regulations for registered emergency workers.
11. Execute all the special powers conferred by this chapter or by resolution
adopted pursuant thereto, and all powers conferred by statute, by agreement approved
by the Emergency Management Council, or by any other lawful authority.
2.57.080 Emergency Management Coordinator Manager.
The Emergency Management Geordinater Manaqer (EMI is a full -time position that
reports to the Director of Emergency Management. As part of the position's
responsibilities, the EM will ensure the Comprehensive Emergency Management Plan
and its supporting procedures are reviewed and updated annually; an education and
training program is developed and implemented in emergency management tasks for
City employees, residents and businesses; and periodic training and field- exercises are
conducted pursuant to TMC Section 2.57.070.
2.57.090 Emergency Management Organization.
All officers and employees of the City, together with those citizens enrolled to aid
them during a aisaster an emergencv, and all groups, organizations and persons who
may, by agreement or operation of law, including persons pressed into service under
the provisions of TMC Section 2.57.860 070 who shall be charged with duties incident
to the protection of life, environment and property in the City during such disaster
emergencv shall constitute the Emergency nreparednocc Management Organization of
the City.
2.57.100 Departments, Divisions, Services, and Staff.
The functions and duties of the City's Emergency Management Organization shall
be distributed among such departments, divisions, services and special staff as the
Director of Emergency Management shall direct.
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2.57.110 Mutual Aid Agreements.
The Mayor shall have the power to sign, on behalf of the City and the Emergency
Management Council, mutual aid agreements with other MURiGipaliti t GGYn and
etheF governmental subdivisio entities, tribal nations and non governmental
entities that have been approved by the City Council. All previous mutual aid
agreements that have been signed by the Mayor are hereby confirmed and ratified,
provided the same or parts thereof are not inconsistent with this chapter.
2.57.120 Punishment of Violations.
It is a misdemeanor punishable as provided in TMC Section 1.08.010 for any
person, during a disaster an emeraencv, to:
1. Willfully obstruct, hinder, or delay any member of the Emergency
Management Organization in the enforcement of any lawful rule or regulation issued
pursuant to this chapter or in the performance of any duty imposed by virtue of this
chapter.
2. Do any act forbidden by any lawful rules or regulations issued pursuant to
this chapter. if the aGt is Of SUGh a Rature as to give er be likely te give assistaRGe to the
enemy, or to enGourage or assist in theft of eF endanger property Of lRhabitants of the
City, or to pFevent, hindeF er delay the defense or prc)teGt'GR
3. Wear, carry or display, without authority, any means of identification
specified by the State Department of Emergency Management.
4. In any manner loot or carry off any items of value not belonging to the
person charged during t he aft o f a disec ±or an emerqencv or its aftermath.
2.57.130 No Private Liability.
No individual, firm, association, corporation or other party, or their successors in
interest, or the aqents or emplovees of anv of them, owning, maintaining or
controlling any building or premises, who voluntarily and without compensation grants to
the City a license or privilege or otherwise permits the City to inspect, designate and
use the whole or any part or parts of the building or premises for the purpose of
sheltering persons dUFiRg an aGtual, irnpendiRg, FFIGGk or praGtiGe disaster, er their
SUGGessers in inteFest, eF the agents or employees of any of them, shall be subjeGt to
liability s c
the purpose of seeking refuge theFein dUFiRg an aGtual, impending, FnOGk er praGtiGe-
er e r test or der ed b y lawful _.a.uthority. propertv and/or animals durinq an
actual or impendinq emergencv, or durinq full -scale exercise or anv other traininq
event, shall be subiect to leqal liability for damaqe to propertv or iniury or death
to any persons or animals while in or upon the buildinq or premises for the
purposes expressed above. All legal liability for damage to property or injury or death
to persons or animals caused by acts done, or attempted, under color of this chapter
and a bona fide attempt to comply therewith, other than acts done in bad faith, gross
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negligence, or willful misconduct, shall be the obligation of the State of Washington.
The City is immune from liability under this chapter to the fullest extent allowed by law.
Section 2. Repealer. Ordinance No. 2198 is hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk Jim Haggerton, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number:
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18
ILA
1908
City of Tukwila
Washington
Ordinance No. 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING TUKWILA MUNICIPAL CODE CHAPTER
2.57, "EMERGENCY MANAGEMENT," UPDATING THE REGULATIONS
TO REFLECT THE ADDITION OF THE CITY'S EMERGENCY
MANAGEMENT COORDINATOR POSITION, AND INTEGRATING THE
USE OF THE INCIDENT COMMAND SYSTEM PER THE NATIONAL
INCIDENT MANAGEMENT SYSTEM, REPEALING ORDINANCE NO.
2018; PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Tukwila recognizes the importance of providing for the
preparation and implementation of emergency management plans, to ensure the health,
safety and welfare of its citizens; and
WHEREAS, RCW 38.52.070 requires the City to incorporate the use of the Incident
Command System (ICS) per the National Incident Management System (NIMS);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. TMC 2.57 Amended. Tukwila Municipal Code Chapter 2.57, is hereby
amended to read as follows:
CHAPTER 2.57
EMERGENCY MANAGEMENT
Sections:
2.57.010 Purpose
2.57.020 Definitions
2.57.030 City Council Duties
2.57.040 Emergency Management Council Created Membership
2.57.050 Emergency Management Council's Powers and Duties
2.57.060 Director's Powers and Duties
2.57.070 Emergency Management Coordinator
2.57.080 Emergency Management Organization
2.57.090 Departments, Divisions, Services and Staff
2.57.100 Mutual Aid Agreements
2.57.110 Punishment of Violations
2.57.120 No Private Liability
2.57.010 Purpose
The declared purposes of this chapter are to provide for: the preparation and
implementation of emergency plans, including mock or practice exercises; the
emergency management and protection of persons and property within the City in the
event of a disaster, and the coordination of the emergency and disaster response
functions of the City with all other public agencies and affected private persons,
corporations and organizations. Any expenditures made in connection with emergency
management and disaster activities, including mutual aid activities and mock or
practice exercises, shall be deemed conclusively to be for the direct protection and
benefit of the inhabitants and property of the City.
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2.57.020 Definitions
As used in this chapter, these terms shall be defined as follows:
1. "Emergency Management" means the preparation for and the carrying out of all
emergency functions, other than functions for which military forces are primarily
responsible, to prevent, minimize and repair injury and damage resulting from
disasters. It includes preparation, mitigation, response and recovery from disasters. It
does not include, nor does any provision of this chapter apply to, any condition relating
to a labor controversy.
2. "Disaster" includes in its meaning, but is not limited to, extraordinary fire,
flood, storm, epidemic, riot, earthquake, enemy attack, sabotage, other emergencies, or
similar public calamity.
3. "Preparation" means the active planning, testing, and revising of operational
procedures and policies to prepare for a disaster. It includes coordination with local,
County, State and Federal agencies to insure cohesive working relationships and
compatible emergency plans.
4. "Mitigation" includes risk analysis, review and identification of hazards both
natural and man-made, development of strategies to minimize those hazards, and
development of resources and capabilities to respond effectively to risks not controlled
through conventional methods.
5. "Response" includes the initiation of warnings to potential disasters, initiation of
actions necessary to effectively act during a disaster, damage assessment and
evaluation, coordination of operations, logistics, and planning activities during a
disaster, and documentation of actions taken during a disaster.
6. "Recovery" includes assessment of community needs after an event, prioritizing
of actions for recovery, coordination of agencies during recovery, documentation of
costs for future recovery of costs, and facilitation of disaster assistance offices in
providing the community with efficient mechanisms to obtain Federal, State and local
assistance after disasters.
2.57.030 City Council Duties
It shall be the duty of the City Council under the Emergency Management Program
to:
1. Give advice and consent to the Mayor regarding appointments made pursuant
to TMC 2.57.040.
2. Consider adoption of emergency management mutual aid plans and
agreements, and such ordinances, resolutions, rules and regulation as are necessary to
implement such plans and agreements as are referred to them by the Emergency
Management Council, pursuant to TMC 2.57.050.
3. Approve at the earliest practicable time after their issuance, rules and
regulations reasonably related to the protection of life and property which are affected
by a disaster, such rules and regulations having been made and issued by the
Emergency Management Director pursuant to TMC 2.57.060.
4. Distribute pursuant to resolution the functions and duties of the City's
emergency management organization among the divisions, services and special staff
referred to in TMC 2.57.090,
5. Approve mutual aid agreements referenced in and pursuant to TMC 2.57.100.
2.57.040 Emergency Management Council Created Membership
The Emergency Management Council is hereby created, and shall consist of the
following:
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1. The Mayor, who shall be chairperson.
2. The Director of Emergency Management, who shall be Vice chairperson.
3. All department heads of the City of Tukwila, the Emergency Management
Coordinator, and the City Administrator.
4. Such City officials and other citizens with technical expertise in related areas as
may be appointed by the Mayor, with the advice and consent of the City Council.
2.57.050 Emergency Management Council's Powers and Duties
It shall be the duty of the Emergency Management Council, and it is hereby
empowered, to review and recommend for City Council adoption emergency
management and mutual aid plans, and agreements and such ordinances, resolutions,
rules and regulations as are necessary to implement such plans and agreements. The
Emergency Management Council shall meet upon call of the chairperson or, in the
chairperson's absence from the City or inability to call such meeting, upon the call of
the vice chairperson.
2.57.060 Director's Powers and Duties
A. The position of Director of Emergency Management is hereby created. The
Director of Public Works of the City of Tukwila shall serve in such position ex officio.
B. The Director or his /her designee is hereby empowered and directed to:
1. Prepare a Comprehensive Emergency Management Plan for the City,
conforming to the requirements specified in Chapter 38.52 RCW. To the greatest extent
possible, the City plan shall be coordinated with the King County and the State Office of
Emergency Management plans and programs; prepare and implement the National
Incident Management System; direct staff to conduct at least one exercise annually to
maintain proficiency in the use of the plan; and review and update the plan annually
for needed improvements or revisions.
2. Control and direct the effort of the emergency management organization of
the City for the accomplishment of the purposes of this chapter.
3. Direct coordination and cooperation between departments, divisions,
services and staff of the emergency management organization of the City, and to
resolve questions of authority and responsibility that may arise between them.
4. Represent the emergency management organization of the City in all
dealings with public or private agencies pertaining to emergency management and
response to disasters.
5. Develop and evaluate emergency plans concerning the application of
mitigation strategies, preparation, response, and recovery mechanisms, and include
such in the City's emergency management activities with various city, county, state, and
federal agencies; conduct and evaluate testing of emergency plans; and preside over
and guide interdepartmental emergency management planning committees that may be
created by the Emergency Management Council.
6. Make appointments to the Emergency Management Council.
7. Make rules and regulations to reasonably protect life, property, and natural
resources during an emergency.
8. Prepare for the Mayor's signature any proclamation of local emergency,
and upon approval transmit it to federal, state, regional, and local agencies. This
proclamation authorizes the City to take necessary measures to combat a disaster;
protect persons, property, and natural resources; provide emergency assistance to
victims of the disaster; and exercise powers authorized in RCW 38.52.070. These
include but are not limited to rationing, curfew, budget law limitations, competitive
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bidding processes, publication of notices, provisions to the performance of public work,
entering into contracts, incurring obligations, employment of temporary workers, rental
of equipment, and purchase of supplies and materials. Such proclamation must be
sustained by the City Council when practical.
9. Upon their approval by the City Council, submit all plans and programs,
including the ordinance codified in this chapter, for State review and certification.
10. Command the service and equipment of as many citizens as considered
necessary in light of the disaster; provided, that citizens so commandeered shall be
entitled during the period of such service to all privileges, benefits and immunities as
are provided by state law and federal and state emergency management regulations for
registered emergency workers.
11. Execute all the special powers conferred by this chapter or by resolution
adopted pursuant thereto, all powers conferred by statute, agreement approved by the
emergency Management Council, or by any other lawful authority.
2.57.070 Emergency Management Coordinator
The Emergency Management Coordinator (EMC) is a full -time position that reports
to the Director of Emergency Management. As part of the position's responsibilities, the
EMC will assure that the Comprehensive Emergency Management Plan and its
supporting procedures are reviewed and updated annually; that an education and
training program is developed and implemented in emergency management tasks for
City employees, residents and businesses; and that periodic training and field exercises
are conducted.
2.57.080 Emergency Management Organization
All officers and employees of the City, together with those citizens enrolled to aid
them during a disaster, and all groups, organizations and persons who may, by
agreement or operation of law, including persons pressed into service under the
provisions of TMC 2.57.060 who shall be charged with duties incident to the protection
of life and property in the City during such disaster, shall constitute the emergency pre-
paredness organization of the City.
2.57.090 Departments, Divisions, Services and Staff
A. The functions and duties of the City emergency management organization shall
be distributed among such departments, divisions, services and special staff as the
Director of Emergency Management shall direct.
2.57.100 Mutual Aid Agreements
The Mayor shall have the power to sign, on behalf of the City and the Emergency
Management Council, mutual aid agreements with other municipalities, the County
and other governmental subdivisions which have been approved by the City Council.
All previous mutual aid agreements which have been signed by the Mayor are hereby
confirmed and ratified, provided the same or parts thereof are not inconsistent with this
chapter.
2.57.110 Punishment of Violations
It is a misdemeanor punishable as provided in TMC 1.08.010 for any person, during
a disaster, to:
1. Willfully obstruct, hinder or delay any member of the emergency management
organization in the enforcement of any lawful rule or regulation issued pursuant to this
chapter or in the performance of any duty imposed by virtue of this chapter.
2. Do any act forbidden by any lawful rules or regulations issued pursuant to this
chapter, if the act is of such a nature as to give or be likely to give assistance to the
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enemy, or to encourage or assist in theft of or endanger property of inhabitants of the
City, or to prevent, hinder or delay the defense or protection thereof.
3. Wear, carry or display, without authority, any means of identification specified
by the State Department of Emergency Management.
4. In any manner Ioot or carry off any items of value during the aftermath of a
disaster.
2.57.120 No Private Liability
No individual, firm, association, corporation or other party, owning, maintaining or
controlling any building or premises, who voluntarily and without compensation
grants to the City a license or privilege or otherwise permits the City to inspect,
designate and use the whole or any part or parts of the building or premises for the
purpose of sheltering persons during an actual, impending, mock or practice disaster,
or their successors in interest, or the agents or employees of any of them, shall be
subject to liability for injuries sustained by any person while in or upon the building or
premises for the purpose of seeking refuge therein during an actual, impending, mock
or practice disaster or test ordered by lawful authority. All legal liability for damage to
property or injury or death to persons caused by acts done, or attempted, under color of
this chapter and a bona fide attempt to comply therewith, other than acts done in bad
faith, gross negligence, or willful misconduct shall be the obligation of the State of
Washington. The City is immune from liability under this chapter to the fullest extent
allowed by law.
Section 2. Repealer. Ordinance No. 2018 is hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 7�0-h ru cb' N 2008.
ATTEST /AUTHENTICATED:
Hagger ayor
J E. Cantu, CMC, City Clerk
Filed with the City Clerk:
APPROVED TO M BY: Passed by the City Cquncil: i Ct -Q
Published: -V
Effective Date: �3 1
f t l U8
O of the City orney Ordinance Number: 1 �1
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FEM
clj m4�
GLOSSARY DEFINITIONS
Accessible: Having the legally required features and/or qualities that ensure easy
entrance, participation, and usability of places, programs, services, and activities by
individuals with a wide variety of disabilities.
Acquisition Procedures: A process used to obtain resources to support operational
requirements.
Agency: A division of government with a specific function offering a particular kind of
assistance. In the Incident Command System, agencies are defined either as
jurisdictional (having statutory responsibility for incident management) or as assisting
or cooperating (providing resources or other assistance). Governmental organizations
are most often in charge of an incident, though in certain circumstances private- sector
organizations may be included. Additionally, nongovernmental organizations may be
included to provide support.
Agency Administrator /Executive: The official responsible for administering policy
for an agency or jurisdiction. An Agency Administrator /Executive (or other public
official with jurisdictional responsibility for the incident) usually makes the decision to
establish an Area Command.
Agency Dispatch: The agency or jurisdictional facility from which resources are sent
to incidents.
Agency Representative: A person assigned by a primary, assisting, or cooperating
Federal, State, tribal, or local government agency, or nongovernmental or private
organization, that has been delegated authority to make decisions affecting that
agency's or organization's participation in incident management activities following
appropriate consultation with the leadership of that agency.
All- Hazards: Describing an incident, natural or manmade, that warrants action to
protect life, property, environment, and public health or safety, and to minimize
disruptions of government, social, or economic activities.
Allocated Resource: Resource dispatched to an incident.
Area Command: An organization established to oversee the management of multiple
incidents that are each being handled by a separate Incident Command System
organization or to oversee the management of a very large or evolving incident that has
multiple Incident Management Teams engaged. An Agency Administrator /Executive
or other public official with jurisdictional responsibility for the incident usually makes
the decision to establish an Area Command. An Area Command is activated only if
necessary, depending on the complexity of the incident and incident management span
of- control considerations.
25
Assessment: The process of acquiring, collecting, processing, examining, analyzing,
evaluating, monitoring, and interpreting the data, information, evidence, objects,
measurements, images, sound, etc., whether tangible or intangible, to provide a basis
for decision making.
Assigned Resource: Resource checked in and assigned work tasks on an incident.
Assignment: Task given to a personnel resource to perform within a given operational
period that is based on operational objectives defined in the Incident Action Plan.
Assistant: Title for subordinates of principal Command Staff positions. The title
indicates a level of technical capability, qualifications, and responsibility subordinate to
the primary positions. Assistants may also be assigned to Unit Leaders.
Assisting Agency: An agency or organization providing personnel, services, or other
resources to the agency with direct responsibility for incident management. See
Supporting Agency.
Available Resource: Resource assigned to an incident, checked in, and available for a
mission assignment, normally located in a Staging Area.
Badging: The assignment of physical incident specific credentials to establish
legitimacy and limit access to various incident sites.
Branch: The organizational level having functional or geographical responsibility for
major aspects of incident operations. A Branch is organizationally situated between the
Section Chief and the Division or Group in the Operations Section, and between the
Section and Units in the Logistics Section. Branches are identified by the use of Roman
numerals or by functional area.
Cache: A predetermined complement of tools, equipment, and/or supplies stored in a
designated location, available for incident use.
Camp: A geographical site within the general incident area (separate from the Incident
Base) that is equipped and staffed to provide sleeping, food, water, and sanitary
services to incident personnel.
Categorizing Resources: The process of organizing resources by category, kind, and
type, including size, capacity, capability, skill, and other characteristics. This makes the
resource ordering and dispatch process within and across organizations and agencies,
and between governmental and nongovernmental entities, more efficient, and ensures
that the resources received are appropriate to their needs.
Certifying Personnel: The process of authoritatively attesting that individuals meet
professional standards for the training, experience, and performance required for key
incident management functions.
26
Chain of Command: The orderly line of authority within the ranks of the incident
management organization.
Check -In: The process through which resources first report to an incident. All
responders, regardless of agency affiliation, must report in to receive an assignment in
accordance with the procedures established by the Incident Commander.
Chief: The Incident Command System title for individuals responsible for management
of functional Sections: Operations, Planning, Logistics, Finance /Administration, and
Intelligence /Investigations (if established as a separate Section).
Command: The act of directing, ordering, or controlling by virtue of explicit statutory,
regulatory, or delegated authority.
Command Staff: The staff who report directly to the Incident Commander, including
the Public Information Officer, Safety Officer, Liaison Officer, and other positions as
required. They may have an assistant or assistants, as needed.
Common Operating Picture: An overview of an incident by all relevant parties that
provides incident information enabling the Incident Commander/Unified Command
and any supporting agencies and organizations to make effective, consistent, and
timely decisions.
Common Terminology: Normally used words and phrases- avoiding the use of
different words /phrases for same concepts -to ensure consistency and to allow diverse
incident management and support organizations to work together across a wide variety
of incident management functions and hazard scenarios.
Communications: The process of transmission of information through verbal, written,
or symbolic means.
Communications /Dispatch Center: Agency or interagency dispatch centers, 911 call
centers, emergency control or command dispatch centers, or any naming convention
given to the facility and staff that handles emergency calls from the public and
communication with emergency management /response personnel. The center can serve
as a primary coordination and support element of the Multiagency Coordination
System(s) (MACS) for an incident until other elements of the MACS are formally
established.
Complex: Two or more individual incidents located in the same general area and
assigned to a single Incident Commander or to Unified Command.
Comprehensive Preparedness Guide 101: A guide designed to assist jurisdictions
with developing operations plans. It promotes a common understanding of the
fundamentals of planning and decision making to help emergency planners examine a
hazard and produce integrated, coordinated, and synchronized plans.
Continuity of Government: A coordinated effort within the Federal Government's
executive branch to ensure that National Essential Functions continue to be performed
during a catastrophic emergency (as defined in National Security Presidential Directive
27
51 /Homeland Security Presidential Directive 20).
Continuity of Operations: An effort within individual organizations to ensure that
Primary Mission Essential Functions continue to be performed during a wide range of
emergencies.
Cooperating Agency: An agency supplying assistance other than direct operational or
support functions or resources to the incident management effort.
Coordinate: To advance an analysis and exchange of information systematically
among principals who have or may have a need to know certain information to carry
out specific incident management responsibilities.
Corrective Actions: The implementation of procedures that are based on lessons
learned from actual incidents or from training and exercises.
Credentialing: The authentication and verification of the certification and identity of
designated incident managers and emergency responders.
Critical Infrastructure: Assets, systems, and networks, whether physical or virtual, so
vital to the United States that the incapacitation or destruction of such assets, systems,
or networks would have a debilitating impact on security, national economic security,
national public health or safety, or any combination of those matters.
Delegation of Authority: A statement provided to the Incident Commander by the
Agency Executive delegating authority and assigning responsibility. The delegation of
authority can include objectives, priorities, expectations, constraints, and other
considerations or guidelines, as needed. Many agencies require written delegation of
authority to be given to the Incident Commander prior to assuming command on larger
incidents. (Also known as Letter of Expectation.)
Demobilization: The orderly, safe, and efficient return of an incident resource to its
original location and status.
Department Operations Center (DOC): An Emergency Operations Center (EOC)
specific to a single department or agency. The focus of a DOC is on internal agency
incident management and response. DOCs are often linked to and, in most cases, are
physically represented in a combined agency EOC by authorized agent(s) for the
department or agency.
Deputy: A fully qualified individual who, in the absence of a superior, can be
delegated the authority to manage a functional operation or to perform a specific task.
In some cases a deputy can act as relief for a superior, and therefore must be fully
qualified in the position. Deputies generally can be assigned to the Incident
Commander, General Staff, and Branch Directors.
Director: The Incident Command System title for individuals responsible for
supervision of a Branch.
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Dispatch: The ordered movement of a resource or resources to an assigned operational
mission, or an administrative move from one location to another.
Division: The organizational level having responsibility for operations within a defined
geographic area. Divisions are established when the number of resources exceeds the
manageable span of control of the Section Chief. See Group.
Emergency: Any incident, whether natural or manmade, that requires responsive
action to protect life or property. Under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, an emergency means any occasion or instance for which, in
the determination of the President, Federal assistance is needed to supplement State
and local efforts and capabilities to save lives and to protect property and public health
and safety, or to lessen or avert the threat of a catastrophe in any part of the United
States.
Emergency Management Assistance Compact (EMAC): A congressionally ratified
organization that provides form and structure to interstate mutual aid. Through EMAC,
a disaster affected State can request and receive assistance from other member States
quickly and efficiently, resolving two key issues up front: liability and reimbursement.
Emergency Management /Response Personnel: Includes Federal, State, territorial,
tribal, substate regional, and local governments, NGOs, private sector organizations,
critical infrastructure owners and operators, and all other organizations and individuals
who assume an emergency management role. (Also known as emergency responder.)
Emergency Operations Center (EOC): The physical location at which the
coordination of information and resources to support incident management (on -scene
operations) activities normally takes place. An EOC may be a temporary facility or
may be located in a more central or permanently established facility, perhaps at a
higher level of organization within a jurisdiction. EOCs may be organized by major
functional disciplines (e.g., fire, law enforcement, medical services), by jurisdiction
(e.g., Federal, State, regional, tribal, city, county), or by some combination thereof.
Emergency Operations Plan: An ongoing plan for responding to a wide variety of
potential hazards.
Emergency Public Information: Information that is disseminated primarily in
anticipation of or during an emergency. In addition to providing situational information
to the public, it frequently provides directive actions required to be taken by the general
public.
Evacuation: The organized, phased, and supervised withdrawal, dispersal, or removal
of civilians from dangerous or potentially dangerous areas, and their reception and care
in safe areas.
Event: See Planned Event.
29
Federal: Of or pertaining to the Federal Government of the United States of America.
Field Operations Guide: Durable pocket or desk guides that contain essential
information required to perform specific assignments or functions.
Finance /Administration Section: The Incident Command System Section responsible
for all administrative and financial considerations surrounding an incident.
Function: The five major activities in the Incident Command System: Command,
Operations, Planning, Logistics, and Finance /Administration. A sixth function,
Intelligence /Investigations, may be established, if required, to meet incident
management needs. The term function is also used when describing the activity
involved (e.g., the planning function).
General Staff: A group of incident management personnel organized according to
function and reporting to the Incident Commander. The General Staff normally consists
of the Operations Section Chief, Planning Section Chief, Logistics Section Chief, and
Finance /Administration Section Chief. An Intelligence /Investigations Chief may be
established, if required, to meet incident management needs.
Group: An organizational subdivision established to divide the incident management
structure into functional areas of operation. Groups are composed of resources
assembled to perform a special function not necessarily within a single geographic
division. See Division.
Hazard: Something that is potentially dangerous or harmful, often the root cause of an
unwanted outcome.
Incident: An occurrence, natural or manmade, that requires a response to protect life
or property. Incidents can, for example, include major disasters, emergencies, terrorist
attacks, terrorist threats, civil unrest, wildland and urban fires, floods, hazardous
materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes,
tornadoes, tropical storms, tsunamis, war related disasters, public health and medical
emergencies, and other occurrences requiring an emergency response.
Incident Action Plan: An oral or written plan containing general objectives reflecting
the overall strategy for managing an incident. It may include the identification of
operational resources and assignments. It may also include attachments that provide
direction and important information for management of the incident during one or more
operational periods.
Incident Base: The location at which primary Logistics functions for an incident are
coordinated and administered. There is only one Base per incident. (Incident name or
30
other designator will be added to the term Base.) The Incident Command Post may be
co- located with the Incident Base.
Incident Command: The Incident Command System organizational element
responsible for overall management of the incident and consisting of the Incident
Commander (either single or unified command structure) and any assigned supporting
staff.
Incident Commander (IC): The individual responsible for all incident activities,
including the development of strategies and tactics and the ordering and release of
resources. The IC has overall authority and responsibility for conducting incident
operations and is responsible for the management of all incident operations at the
incident site.
Incident Command Post (ICP): The field location where the primary functions are
performed. The ICP may be co- located with the Incident Base or other incident
facilities.
Incident Command System (ICS): A standardized on -scene emergency management
construct specifically designed to provide an integrated organizational structure that
reflects the complexity and demands of single or multiple incidents, without being
hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment,
personnel, procedures, and communications operating within a common organizational
structure, designed to aid in the management of resources during incidents. It is used
for all kinds of emergencies and is applicable to small as well as large and complex
incidents. ICS is used by various jurisdictions and functional agencies, both public and
private, to organize field -level incident management operations.
Incident Management: The broad spectrum of activities and organizations providing
effective and efficient operations, coordination, and support applied at all levels of
government, utilizing both governmental and nongovernmental resources to plan for,
respond to, and recover from an incident, regardless of cause, size, or complexity.
Incident Management Team (IMT): An Incident Commander and the appropriate
Command and General Staff personnel assigned to an incident. The level of training
and experience of the IMT members, coupled with the identified formal response
requirements and responsibilities of the IMT, are factors in determining "type," or
level, of IMT.
Incident Objectives: Statements of guidance and direction needed to select
appropriate strategy(s) and the tactical direction of resources. Incident objectives are
based on realistic expectations of what can be accomplished when all allocated
resources have been effectively deployed. Incident objectives must be achievable and
measurable, yet flexible enough to allow strategic and tactical alternatives.
Information Management: The collection, organization, and control over the
structure, processing, and delivery of information from one or more sources and
distribution to one or more audiences who have a stake in that information.
Integrated Planning System: A system designed to provide common processes for
developing and integrating plans for the Federal Government to establish a
31
comprehensive approach to national planning in accordance with the Homeland
Security Management System as outlined in the National Strategy for Homeland
Security.
Intelligence /Investigations: An organizational subset within ICS. Intelligence
gathered within the Intelligence /Investigations function is information that either leads
to the detection, prevention, apprehension, and prosecution of criminal activities -or the
individual(s) involved including terrorist incidents or information that leads to
determination of the cause of a given incident (regardless of the source) such as public
health events or fires with unknown origins. This is different from the normal
operational and situational intelligence gathered and reported by the Planning Section.
Interoperability: Ability of systems, personnel, and equipment to provide and receive
functionality, data, information and /or services to and from other systems, personnel,
and equipment, between both public and private agencies, departments, and other
organizations, in a manner enabling them to operate effectively together. Allows
emergency management /response personnel and their affiliated organizations to
communicate within and across agencies and jurisdictions via voice, data, or video -on-
demand, in real time, when needed, and when authorized.
Job Aid: Checklist or other visual aid intended to ensure that specific steps of
completing a task or assignment are accomplished.
Joint Field Office (JFO): The primary Federal incident management field structure.
The JFO is a temporary Federal facility that provides a central location for the
coordination of Federal, State, tribal, and local governments and private- sector and
nongovernmental organizations with primary responsibility for response and recovery.
The JFO structure is organized, staffed, and managed in a manner consistent with
National Incident Management System principles. Although the JFO uses an Incident
Command System structure, the JFO does not manage on -scene operations. Instead, the
JFO focuses on providing support to on -scene efforts and conducting broader support
operations that may extend beyond the incident site.
Joint Information Center (JIC): A facility established to coordinate all incident
related public information activities. It is the central point of contact for all news
media. Public information officials from all participating agencies should co- locate at
the JIC.
Joint Information System (JIS): A structure that integrates incident information and
public affairs into a cohesive organization designed to provide consistent, coordinated,
accurate, accessible, timely, and complete information during crisis or incident
operations. The mission of the JIS is to provide a structure and system for developing
and delivering coordinated interagency messages; developing, recommending, and
executing public information plans and strategies on behalf of the Incident Commander
(IC); advising the IC concerning public affairs issues that could affect a response
effort; and controlling rumors and inaccurate information that could undermine public
confidence in the emergency response effort.
32
Jurisdiction: A range or sphere of authority. Public agencies have jurisdiction at an
incident related to their legal responsibilities and authority. Jurisdictional authority at
an incident can be political or geographical (e.g., Federal, State, tribal, local boundary
lines) or functional (e.g., law enforcement, public health).
Jurisdictional Agency: The agency having jurisdiction and responsibility for a
specific geographical area, or a mandated function.
Key Resource: Any publicly or privately controlled resource essential to the minimal
operations of the economy and government.
Letter of Expectation: See Delegation of Authority.
Liaison: A form of communication for establishing and maintaining mutual
understanding and cooperation.
Liaison Officer: A member of the Command Staff responsible for coordinating with
representatives from cooperating and assisting agencies or organizations.
Local Government: Public entities responsible for the security and welfare of a
designated area as established by law. A county, municipality, city, town, township,
local public authority, school district, special district, intrastate district, council of
governments (regardless of whether the council of governments is incorporated as a
nonprofit corporation under State law), regional or interstate government entity, or
agency or instrumentality of a local government; an Indian tribe or authorized tribal
entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural
community, unincorporated town or village, or other public entity. See Section 2 (10),
Homeland Security Act of 2002, Pub. L. 107 -296, 116 Stat. 2135 (2002).
Logistics: The process and procedure for providing resources and other services to
support incident management.
Logistics Section: The Incident Command System Section responsible for providing
facilities, services, and material support for the incident.
Management by Objectives: A management approach that involves a five -step
process for achieving the incident goal. The Management by Objectives approach
includes the following: establishing overarching incident objectives; developing
strategies based on overarching incident objectives; developing and issuing
assignments, plans, procedures, and protocols; establishing specific, measurable tactics
or tasks for various incident management functional activities and directing efforts to
attain them, in support of defined strategies; and documenting results to measure
performance and facilitate corrective action.
33
Manager: Individual within an Incident Command System organizational unit who is
assigned specific managerial responsibilities (e.g., Staging Area Manager or Camp
Manager).
Mitigation: Activities providing a critical foundation in the effort to reduce the loss of
life and property from natural and /or manmade disasters by avoiding or lessening the
impact of a disaster and providing value to the public by creating safer communities.
Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated
damage. These activities or actions, in most cases, will have a long -term sustained
effect.
Mobilization: The process and procedures used by all organizations Federal, State,
tribal, and local -for activating, assembling, and transporting all resources that have
been requested to respond to or support an incident.
Mobilization Guide: Reference document used by organizations outlining agreements,
processes, and procedures used by all participating agencies /organizations for
activating, assembling, and transporting resources.
Multiagency Coordination (MAC) Group: A group of administrators or executives,
or their appointed representatives, who are typically authorized to commit agency
resources and funds. A MAC Group can provide coordinated decision making and
resource allocation among cooperating agencies, and may establish the priorities
among incidents, harmonize agency policies, and provide strategic guidance and
direction to support incident management activities. MAC Groups may also be known
as multiagency committees, emergency management committees, or as otherwise
defined by the Multiagency Coordination System.
Multiagency Coordination System (MACS): A system that provides the architecture
to support coordination for incident prioritization, critical resource allocation,
communications systems integration, and information coordination. MACS assist
agencies and organizations responding to an incident. The elements of a MACS include
facilities, equipment, personnel, procedures, and communications. Two of the most
commonly used elements are Emergency Operations Centers and MAC Groups.
Multijurisdictional Incident: An incident requiring action from multiple agencies that
each have jurisdiction to manage certain aspects of an incident. In the Incident
Command System, these incidents will be managed under Unified Command.
Mutual Aid Agreement or Assistance Agreement: Written or oral agreement
between and among agencies /organizations and/or jurisdictions that provides a
mechanism to quickly obtain emergency assistance in the form of personnel,
equipment, materials, and other associated services. The primary objective is to
facilitate rapid, short-term deployment of emergency support prior to, during, and/or
after an incident.
National: Of a nationwide character, including the Federal, State, tribal, and local
34
aspects of governance and policy.
National Essential Functions: A subset of government functions that are necessary to
lead and sustain the Nation during a catastrophic emergency and that, therefore, must
be supported through continuity of operations and continuity of government
capabilities.
National Incident Management System: A set of principles that provides a
systematic, proactive approach guiding government agencies at all levels,
nongovernmental organizations, and the private sector to work seamlessly to prevent,
protect against, respond to, recover from, and mitigate the effects of incidents,
regardless of cause, size, location, or complexity, in order to reduce the loss of life or
property and harm to the environment.
National Response Framework: A guide to how the Nation conducts all- hazards
response.
Nongovernmental Organization (NGO): An entity with an association that is based
on interests of its members, individuals, or institutions. It is not created by a
government, but it may work cooperatively with government. Such organizations serve
a public purpose, not a private benefit. Examples of NGOs include faith -based charity
organizations and the American Red Cross. NGOs, including voluntary and faith -based
groups, provide relief services to sustain life, reduce physical and emotional distress,
and promote the recovery of disaster victims. Often these groups provide specialized
services that help individuals with disabilities. NGOs and voluntary organizations play
a major role in assisting emergency managers before, during, and after an emergency.
Officer: The Incident Command System title for a person responsible for one of the
Command Staff positions of Safety, Liaison, and Public Information.
Operational Period: The time scheduled for executing a given set of operation
actions, as specified in the Incident Action Plan. Operational periods can be of various
lengths, although usually they last 12 to 24 hours.
Operations Section: The Incident Command System (ICS) Section responsible for all
tactical incident operations and implementation of the Incident Action Plan. In ICS, the
Operations Section normally includes subordinate Branches, Divisions, and/or Groups.
Organization: Any association or group of persons with like objectives. Examples
include, but are not limited to, governmental departments and agencies,
nongovernmental organizations, and the private sector.
Personal Responsibility: The obligation to be accountable for one's actions.
Personnel Accountability: The ability to account for the location and welfare of
incident personnel. It is accomplished when supervisors ensure that Incident Command
System principles and processes are functional and that personnel are working within
35
established incident management guidelines.
Plain Language: Communication that can be understood by the intended audience and
meets the purpose of the communicator. For the purpose of the National Incident
Management System, plain language is designed to eliminate or limit the use of codes
and acronyms, as appropriate, during incident response involving more than a single
agency.
Planned Event: A scheduled nonemergency activity (e.g., sporting event, concert,
parade, etc.).
Planning Meeting: A meeting held as needed before and throughout the duration of an
incident to select specific strategies and tactics for incident control operations and for
service and support planning. For larger incidents, the Planning Meeting is a major
element in the development of the Incident Action Plan.
Planning Section: The Incident Command System Section responsible for the
collection, evaluation, and dissemination of operational information related to the
incident, and for the preparation and documentation of the Incident Action Plan. This
Section also maintains information on the current and forecasted situation and on the
status of resources assigned to the incident.
Portability: An approach that facilitates the interaction of systems that are normally
distinct. Portability of radio technologies, protocols, and frequencies among emergency
management /response personnel will allow for the successful and efficient integration,
transport, and deployment of communications systems when necessary. Portability
includes the standardized assignment of radio channels across jurisdictions, which
allows responders to participate in an incident outside their jurisdiction and still use
familiar equipment.
Pre Positioned Resource: A resource moved to an area near the expected incident site
in response to anticipated resource needs.
Preparedness: A continuous cycle of planning, organizing, training, equipping,
exercising, evaluating, and taking corrective action in an effort to ensure effective
coordination during incident response. Within the National Incident Management
System, preparedness focuses on the following elements: planning; procedures and
protocols; training and exercises; personnel qualification and certification; and
equipment certification.
Preparedness Organization: An organization that provides coordination for
emergency management and incident response activities before a potential incident.
These organizations range from groups of individuals to small committees to large
standing organizations that represent a wide variety of committees, planning groups,
and other organizations (e.g., Citizen Corps, Local Emergency Planning Committees,
Critical Infrastructure Sector Coordinating Councils).
Prevention: Actions to avoid an incident or to intervene to stop an incident from
occurring. Prevention involves actions to protect lives and property. It involves
applying intelligence and other information to a range of activities that may include
such countermeasures as deterrence operations; heightened inspections; improved
36
surveillance and security operations; investigations to determine the full nature and
source of the threat; public health and agricultural surveillance and testing processes;
immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement
operations aimed at deterring, preempting, interdicting, or disrupting illegal activity
and apprehending potential perpetrators and bringing them to justice.
Primary Mission Essential Functions: Government functions that must be performed
in order to support or implement the performance of National Essential Functions
before, during, and in the aftermath of an emergency.
Private Sector: Organizations and individuals that are not part of any governmental
structure. The private sector includes for profit and not for profit organizations, formal
and informal structures, commerce, and industry.
Protocol: A set of established guidelines for actions (which may be designated by
individuals, teams, functions, or capabilities) under various specified conditions.
Public Information: Processes, procedures, and systems for communicating timely,
accurate, and accessible information on an incident's cause, size, and current situation;
resources committed; and other matters of general interest to the public, responders,
and additional stakeholders (both directly affected and indirectly affected).
Public Information Officer: A member of the Command Staff responsible for
interfacing with the public and media and/or with other agencies with incident related
information requirements.
Publications Management: Subsystem that manages the development, publication
control, publication supply, and distribution of National Incident Management System
materials.
Recovery: The development, coordination, and execution of service- and site
restoration plans; the reconstitution of government operations and services; individual,
private- sector, nongovernmental, and public assistance programs to provide housing
and to promote restoration; long -term care and treatment of affected persons; additional
measures for social, political, environmental, and economic restoration; evaluation of
the incident to identify lessons learned; post incident reporting; and development of
initiatives to mitigate the effects of future incidents.
Recovery Plan: A plan developed to restore an affected area or community.
Reimbursement: A mechanism to recoup funds expended for incident specific
activities.
Resource Management: A system for identifying available resources at all
jurisdictional levels to enable timely, efficient, and unimpeded access to resources
needed to prepare for, respond to, or recover from an incident. Resource management
under the National Incident Management System includes mutual aid agreements and
assistance agreements; the use of special Federal, State, tribal, and local teams; and
37
resource mobilization protocols.
Resource Tracking: A standardized, integrated process conducted prior to, during,
and after an incident by all emergency management /response personnel and their
associated organizations.
Resources: Personnel and major items of equipment, supplies, and facilities available
or potentially available for assignment to incident operations and for which status is
maintained. Resources are described by kind and type and may be used in operational
support or supervisory capacities at an incident or at an Emergency Operations Center.
Response: Activities that address the short-term, direct effects of an incident.
Response includes immediate actions to save lives, protect property, and meet basic
human needs. Response also includes the execution of emergency operations plans and
of mitigation activities designed to limit the loss of life, personal injury, property
damage, and other unfavorable outcomes. As indicated by the situation, response
activities include applying intelligence and other information to lessen the effects or
consequences of an incident; increased security operations; continuing investigations
into nature and source of the threat; ongoing public health and agricultural surveillance
and testing processes; immunizations, isolation, or quarantine; and specific law
enforcement operations aimed at preempting, interdicting, or disrupting illegal activity,
and apprehending actual perpetrators and bringing them to justice.
Retrograde: To return resources back to their original location.
Safety Officer: A member of the Command Staff responsible for monitoring incident
operations and advising the Incident Commander on all matters relating to operational
safety, including the health and safety of emergency responder personnel.
Section: The Incident Command System organizational level having responsibility for
a major functional area of incident management (e.g., Operations, Planning, Logistics,
Finance /Administration, and Intelligence /Investigations (if established). The Section is
organizationally situated between the Branch and the Incident Command.
Single Resource: An individual, a piece of equipment and its personnel complement,
or a crew /team of individuals with an identified work supervisor that can be used on an
incident.
Situation Report: Confirmed or verified information regarding the specific details
relating to an incident.
Span of Control: The number of resources for which a supervisor is responsible,
usually expressed as the ratio of supervisors to individuals. (Under the National
Incident Management System, an appropriate span of control is between 1:3 and 1:7,
with optimal being 1:5, or between 1:8 and 1:10 for many large -scale law enforcement
operations.)
38
Special Needs Population: A population whose members may have additional needs
before, during, and after an incident in functional areas, including but not limited to:
maintaining independence, communication, transportation, supervision, and medical
care. Individuals in need of additional response assistance may include those who have
disabilities; who live in institutionalized settings; who are elderly; who are children;
who are from diverse cultures, who have limited English proficiency, or who are non-
English- speaking; or who are transportation disadvantaged.
Staging Area: Temporary location for available resources. A Staging Area can be any
location in which personnel, supplies, and equipment can be temporarily housed or
parked while awaiting operational assignment.
Standard Operating Guidelines: A set of instructions having the force of a directive,
covering those features of operations which lend themselves to a definite or
standardized procedure without loss of effectiveness.
Standard Operating Procedure: A complete reference document or an operations
manual that provides the purpose, authorities, duration, and details for the preferred
method of performing a single function or a number of interrelated functions in a
uniform manner.
State: When capitalized, refers to any State of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American
Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the
United States. See Section 2 (14), Homeland Security Act of 2002, Pub. L. 107 -296,
116 Stat. 2135 (2002).
Status Report: Information specifically related to the status of resources (e.g., the
availability or assignment of resources).
Strategy: The general plan or direction selected to accomplish incident objectives.
Strike Team: A set number of resources of the same kind and type that have an
established minimum number of personnel, common communications, and a leader.
Substate Region: A grouping of jurisdictions, counties, and /or localities within a State
brought together for specified purposes (e.g., homeland security, education, public
health), usually containing a governance structure.
Supervisor: The Incident Command System title for an individual responsible for a
Division or Group.
Supporting Agency: An agency that provides support and /or resource assistance to
another agency. See Assisting Agency.
Supporting Technology: Any technology that may be used to support the National
Incident Management System, such as orthophoto mapping, remote automatic weather
stations, infrared technology, or communications.
System: Any combination of facilities, equipment, personnel, processes, procedures,
39
and communications integrated for a specific purpose.
Tactics: The deployment and directing of resources on an incident to accomplish the
objectives designated by strategy.
Task Force: Any combination of resources assembled to support a specific mission or
operational need. All resource elements within a Task Force must have common
communications and a designated leader.
Technical Specialist: Person with special skills that can be used anywhere within the
Incident Command System organization. No minimum qualifications are prescribed, as
technical specialists normally perform the same duties during an incident that they
perform in their everyday jobs, and they are typically certified in their fields or
professions.
Technology Standards: Conditions, guidelines, or characteristics that may be required
to facilitate the interoperability and compatibility of major systems across
jurisdictional, geographic, and functional lines.
Technology Support: Assistance that facilitates incident operations and sustains the
research and development programs that underpin the long -term investment in the
Nation's future incident management capabilities.
Terrorism: As defined in the Homeland Security Act of 2002, activity that involves an
act that is dangerous to human life or potentially destructive of critical infrastructure or
key resources; is a violation of the criminal laws of the United States or of any State or
other subdivision of the United States; and appears to be intended to intimidate or
coerce a civilian population, to influence the policy of a government by intimidation or
coercion, or to affect the conduct of a government by mass destruction, assassination,
or kidnapping.
Threat: Natural or manmade occurrence, individual, entity, or action that has or
indicates the potential to harm life, information, operations, the environment, and/or
property.
Tools: Those instruments and capabilities that allow for the professional performance
of tasks, such as information systems, agreements, doctrine, capabilities, and legislative
authorities.
Tribal: Referring to any Indian tribe, band, nation, or other organized group or
community, including any Alaskan Native Village as defined in or established pursuant
to the Alaskan Native Claims Settlement Act (85 Stat. 688) [43 U.S.C.A. and 1601 et
seq.], that is recognized as eligible for the special programs and services provided by
the United States to Indians because of their status as Indians.
Type: An Incident Command System resource classification that refers to capability.
Type 1 is generally considered to be more capable than Types 2, 3, or 4, respectively,
because of size, power, capacity, or (in the case of Incident Management Teams)
40
experience and qualifications.
Unified Approach: The integration of resource management, communications and
information management, and command and management in order to form an effective
system.
Unified Area Command: Version of command established when incidents under an
Area Command are multijurisdictional. See Area Command.
Unified Command (UC): An Incident Command System application used when more
than one agency has incident jurisdiction or when incidents cross political jurisdictions.
Agencies work together through the designated members of the UC, often the senior
persons from agencies and/or disciplines participating in the UC, to establish a
common set of objectives and strategies and a single Incident Action Plan.
Unit: The organizational element with functional responsibility for a specific incident
planning, logistics, or finance /administration activity.
Unit Leader: The individual in charge of managing Units within an Incident
Command System (ICS) functional Section. The Unit can be staffed by a number of
support personnel providing a wide range of services. Some of the support positions are
pre established within ICS (e.g., Base /Camp Manager), but many others will be
assigned as technical specialists.
Unity of Command: An Incident Command System principle stating that each
individual involved in incident operations will be assigned to only one supervisor.
Vital Records: The essential agency records that are needed to meet operational
responsibilities under national security emergencies or other emergency or disaster
conditions (emergency operating records), or to protect the legal and financial rights of
the government and those affected by government activities (legal and financial rights
records).
Volunteer: For purposes of the National Incident Management System, any individual
accepted to perform services by the lead agency (which has authority to accept
volunteer services) when the individual performs services without promise,
expectation, or receipt of compensation for services performed. See 16 U.S.C. 742f(c)
and 29 CFR 553.10
41
42
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Nick Olivas, Fire Chief
DATE: June 29, 2011
SUBJECT: Ordinance accepting the donation of a 1997 Ford Expedition
ISSUE
Valley Regional Fire Authority would like to donate a 1997 Ford Expedition to the Tukwila Fire
Explorer Post.
BACKGROUND
The Tukwila Fire Explorer post has been in existence since the early 1980's serving the fire
department and greater Tukwila community since their inception. Over the last several years,
they have developed a close working relationship with the SeaTac Explorer group, due in part to
our department hosting summer school for the Occupational Skills Center Fire Program. As part
of this close working relationship the two posts have merged and are called Zone III explorers.
Fires and other long term incidents require that a rehab area be set up for emergency
personnel. Rehab can be as simple as sitting and resting, but in most incidents it involves
keeping track of vital signs, providing beverages for hydration and even providing snacks or
more substantial meals. Explorers are utilized along with the medics to set up rehab as needed.
In addition, it is common for the explorers to help firefighters pick up and reload hose and
generally get their apparatus back in service quicker.
The Rehab Unit is called if there is a fire in Zone III. Prior to the explorers responding, one of
the explorer advisors responds to the scene to determine whether or not the explorers are
actually needed. If they are needed, they are paged out and respond to their home station to be
transported.
DISCUSSION
We currently utilize a 1992 Ford Econoline Van for the explorers. This vehicle will carry up to 7
passengers and has the back cargo area stuffed with supplies. Unfortunately, we are unable to
carry everything we need in this vehicle. For example, we have a rehab tent that we purchased
a few years ago to be in compliance with the Washington Administrative Code (WAC) to provide
shelter for responders from the elements while they are in rehab. The piece of equipment
should be carried in the Econoline but there isn't enough space available at this time.
If the donated vehicle is accepted, we will remove at least one seat in the van in order to store
more supplies including the rehab tent. The Expedition will be used primarily to transport
explorers to meetings and events they participate in. In addition, it will be used on a limited
43
INFORMATIONAL MEMO
Page 2
basis by the Tukwila advisor on duty (currently once every 6 -8 weeks) to respond to incidents to
determine whether or not the explorers are actually needed at the scene.
Fleet Supervisor Jeff Morton estimated that we will need to invest $1465.00 (before tax) into the
vehicle. Additionally, annual maintenance will be required for the vehicle. Our lead explorer
advisor estimates that it will only be driven enough to require 1, possibly 2 oil changes per year.
We anticipate that the significant operating cost for the vehicle will be for fuel, and we anticipate
that to be $2,300.00 per year.
In addition, if the vehicle develops a significant mechanical problem, we would discuss those
expenses with fleet and finance to determine whether to make the repairs or surplus the vehicle.
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2011 Committee of the Whole
meeting and subsequent July 18, 2011 regular Meeting.
ATTACHMENTS
Draft Ordinance
WA2011 Info MemosTire Explorer vehicle donation Info Memo.doc
44
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ACCEPTING A 1997 FORD EXPEDITION
AS A DONATION FROM THE VALLEY REGIONAL FIRE AUTHORITY
FOR USE BY THE TUKWILA FIRE EXPLORER PROGRAM;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Valley Regional Fire Authority wishes to donate a 1997 Ford
Expedition to the City of Tukwila for use in the operation of the Fire Explorer Program
and
WHEREAS, the vehicle will be used to respond to and support the regional fire and
police agencies in emergency and disaster response; and
WHEREAS, the Tukwila Fire Explorer program responded to 67 emergency
incidents in 2010; and
WHEREAS, the Tukwila Fire Explorers put in over 1,000 community service hours
in 2010; and
WHEREAS, the Tukwila Fire Explorer program budget does not support the
purchase of a vehicle; and
WHEREAS, Tukwila Fire Chief Nick Olivas supports and recommends acceptance
of the 1997 Ford Expedition; and
WHEREAS, in accordance with RCW 35.21.100, cities are allowed, by ordinance,
to accept money and property donations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Donation Accepted. The City of Tukwila hereby accepts the generous
donation of a 1997 Ford Expedition from the Valley Regional Fire Authority for use in
the Tukwila Fire Explorer program.
W: \Word Processing \Ordinances \Donation -1997 Ford Expedition
NO:bjs 516/11 Page 1 of 2
45
Section 2. Severability. Should any section, paragraph, sentence, clause or phrase
of this ordinance, or its application to any person or circumstance, be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance
,be pre empted by state or federal law or regulation, such decision or pre- emption shall not
affect the validity of the remaining portions of this ordinance or its application to other
persons or circumstances.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk Jim Haggerton, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number:
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: June 15, 2011
SUBJECT: Sales Tax Revenue for March 2011
Schedule I in 1,000's
Sales Receipt 2010 2011 2011 Increase /(Decrease) %Increase /(Decrease)
Month Month Actual Estimated Actual Month YTD Month YTD
Jan Mar 1,034 1,080 1,039 (41) (41) -3.80% 0.00%
Feb Apr 1,006 1,033 1,043 10 (31) 0.97% -1.47%
Mar May 1,157 1,179 1,453 274 243 23.24% 7.38%
Apr June 1,070 1,102 (1,102) (859) 100.00% 19.55%
May July 1,067 1,138 (1,138) (1,997) 100.00% 36.10%
June Aug 1,247 1,243 (1,243) (3,240) 100.00% 47.82%
July Sept 1,251 1,299 (1,299) (4,539) 100.00% 56.22%
Aug Oct 1,216 1,176 (1,176) (5,715) 100.00% 61.78%
Sept Nov 1,357 1,185 (1,185) (6,900) 100.00% 66.12%
Oct Dec 1,082 1,036 (1,036) (7,936) 100.00% 69.18%
Nov Jan12 1,202 1,101 (1,101) (9,037) 100.00% 71.88%
Dec Feb12 1,891 1,628 (1,628) (10,665) 100.00% 75.11%
Totals 14,580 14,200 3,535
Mitigation Received 306
3,841 106.75% of Budget Incl. Mitigation
Sales tax collections for March showed a significant increase versus the same month in the
previous year. March represented the eighth consecutive increase, and tenth increase during
the last twelve months. For March, collections more than the budget for the month, and more
than actual collections in the same month the previous year. Actual receipts for March were
$274,000 more than budget, and $296,000 more than the same period last year. We are up
23.24% for the month compared to budget, and up by 10.57% compared to the same month last
year. This is just the second month since August 2008 that actual sales tax collections for the
month were more than the budgeted amount.
It should be noted that of the $296,000 increase from the same month in the prior year,
approximately $120,000 of that was due to an amnesty program the Department of Revenue
had earlier this year. Under the program businesses had to apply for a waiver of penalties and
interest for unreported, or underreported, sales tax from prior periods and prior years. If the
application was approved by DOR, the business had to pay the appropriate tax between
February 1S and April 30 that would have otherwise been due if reported correctly initially. This
47
INFORMATIONAL MEMO
Page 2
is the first -ever amnesty program for DOR and was enacted by the legislature at the request of
the Governor. Excluding the amnesty amount received by Tukwila, the net increase due to an
overall increase in retail sales is $176,000.
Including mitigation payments, we are currently at 106.75% of budget for the year to date. This
includes a mitigation payment of $305,985.77 received on March 31, 2011. The last mitigation
payment we received was on December 31, 2010 for $308,257.11. Mitigation payments are now
annualized and will only be adjusted once per year in the fall, effective with the December 31
payment. Staff completed work on the last mitigation detail file and submitted to the Department
of Revenue a list of firms that should be removed from the mitigation calculation process. These
firms are ones that were offsetting other losses, thereby reducing our mitigation payment.
Schedule II shows the year -to -date sales tax from the top ten industry classifications. As this
schedule indicates, the trend is flat or down for most of the classifications.
Schedule II
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
448* Clothing and Accessories 437,148 420,095 17,053 4.06%
452* General Merchandise Stores 423,952 437,400 (13,447) -3.07%
443* Electronics and Appliances 377,090 220,941 156,149 70.67%
722* Food Services, Drinking Places 319,289 329,288 (9,998) -3.04%
423* Wholesale Trade, Durable Goods 253,386 298,119 (44,733) 15.01%
441* Motor Vehicle and Parts Dealer 142,237 150,236 (7,999) -5.32%
451* Sporting Goods, Hobby, Books 140,470 136,928 3,542 2.59%
236 Construction of Buildings 136,396 76,947 59,448 77.26%
453* Miscellaneous Store Retailers 116,845 109,857 6,988 6.36%
444* Building Material and Garden 103,636 110,161 (6,525) -5.92%
Mitigated NAICS Code
As you can see there are large variances from last year for the same time period. For instance,
sales tax for Electronics and Appliances is up by 70.67 Wholesale Trade and Durable Goods
is down by 15.01 and Construction of Buildings is up by 77.26 As illustrated above, five of
the top ten merchant categories have declined versus prior year, and all but one of the ten
industry classification codes are ones for which we receive streamlined sales tax mitigation.
Schedule III shows the ten largest declines in sales tax revenue for industries with over $10,000
collected year -to -date.
WAFIN Projects\Sales Tax Information\Sales Tax Files from Shawn12011\Info Memo Sales Tax 06152011.docx
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INFORMATIONAL MEMO
Page 3
Schedule III
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
518 Internet Service Providers 15,550 25,573 (10,022) 39.19%
423* Wholesale Trade, Durable Goods 253,386 298,119 (44,733) 15.01%
811 Repair and Maintenance 21,891 25,389 (3,499) 13.78%
323* Printing and Related Support 11,143 12,685 (1,542) 12.16%
531 Real Estate 10,001 11,143 (1,142) 10.25%
517 Telecommunications 89,492 97,475 (7,983) -8.19%
444* Building Material and Garden 103,636 110,161 (6,525) 5.92%
441* Motor Vehicle and Parts Dealer 142,237 150,236 (7,999) 5.32%
452* General Merchandise Stores 423,952 437,400 (13,447) -3.07%
722* Food Services, Drinking Places 319,289 329,288 (9,998) -3.04%
Mitigated NAICS Code
Attached is a Sales Tax Summary comparing year -to -date 2011 vs. 2010 by major NAICS
codes. Also included is a comparison of total receipts year -to -date for the last six years.
Please let me know if you have any comments or questions. Thank you.
WAFIN Projects\Sales Tax Informabon\Sales Tax Files from Shawn12011\Info Memo Sales Tax 06152011.docx
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50
SALES TAX SUMMARY
March 2011 (Received in May)
NAICS CONSTRUCTION 10 TOTAL
236 Construction of Buildings 588,919
237 Heavy & Civil Construction 37,857
238 Specialty Trade Contractors 290,486
TOTAL CONSTRUCTION $ 917,262 $
Overall Construction Change from Previous Year
10YTD
76,947
3,665
66,514
147,126 $
11 YTD
136,396
8,821
103,454
248,671
0101,544
YTD
% Diff
77.3%
140.7%
55.5%
NAICS
AUTOMOTIVE
10 TOTAL
10 YTD
11 YTD
YTD
% Diff
441* Motor Vehicle & Parts Dealer
596,727
150,236
142,237 -5.3%
447' Gasoline Stations
67,583
15,476
15,994 3.3%
69.0%
NAICS
TOTAL AUTOMOTIVE $ 664,310 $
Overall Automotive Change from Previous Year
RETAIL TRADE
10 TOTAL
165,712 $
10 YTD
158,231
($7,481)
11 YTD
% Diff
-4.5%
YTD
MANUFACTURING 10 TOTAL 10 YTD 11 YTD % Diff
442' Furniture & Home Furnishings 374,775 86,735 89,866 3,6%
443* Electronics & Appliances 1,003,415 220,941 377,090 70.7%
311 Food Manufacturing 5,995 218 1,039 376.9%
312 Beverage & Tobacco Products -895 -3,632 734 -120.2%
313 Textile Mills 88 5 97 1673.7%
314 Textile Product Mills 13,503 2,896 2,067 - 28.6%
315 Apparel Manufacturing 38 0 48 10093.6%
316 Leather & Allied Products 2 0 2 #DIV/0!
444* Building Material & Garden 499,394 110,161 103,636 -5.9%
445* Food & Beverage Stores 101,958 20,368 28,421 39.5%
446* Health & Personal Care 178,919 43,238 64,534 49.3%
448* Clothing & Accessories 2,021,704 420,095 437,148 4.1%
451* Sporting Goods, Hobby, Books 648,678 136,928 140,470 2.6%
452* General Merchandise Stores 2,068,263 437,400 423,952 -3.1%
321* Wood Product Manufacturing 1,627 225 403 79.2%
453* Miscellaneous Store Retailers 481,324 109,857 116,845 6.4%
322* Paper Manufacturing 21,585 5,686 5,049 -11.2%
454* Nonstore Retailers 111,045 22,928 27,657 20.6%
323* Printing & Related Support 54,341 12,685 11,143 -12.2%
TOTAL RETAIL TRADE $ 7,489,475 $ 1,608,651 $ 1,809,620
324 Petroleum & Coal Products
325 Chemical Manufacturing
326 Plastic & Rubber Products
3,062
7,458
3,142
552
1,502
924
975
2,943
1,290
76.6%
96.0%
39.6%
327* Nonmetallic Mineral Products
3,667 437 1,010 131.3%
331 Primary Metal Manufacturing
332 Fabricated Metal Mfg Products
333 Machinery Manufacturing
334* Computer & Electronic Products
335 Electric Equipment, Appliances
336 Transportation Equipment Mfg
337' Fumiture & Related Products
339' Miscellaneous Manufacturing
725
-2,641
10.120
36
1,572
6,327
42
1,178
-103
17.1%
-25.0%
-101.6%
5,592
1,401
1,965 40.2%
523
290,984
10,326
11,140
78
23,693
2,531
3,183
60,318 $
TOTAL MANUFACTURING $ 440,381 $
Overall Manufacturing Change from Previous Year
TRANSPORTATION & WAREHOUSING
481 Air Transportation
482 Rail Transportation
484 Truck Transportation
485 Transit and Ground Passengers
487 Scenic and Sightseeing Tran
488 Transportation Support
491 Postal Services
492 Couriers & Messengers
493' Warehousing & Storage
10 TOTAL
4
731
344
17,813
0
29,089
0
372
-88
36,594
-212.2%
54.5%
1,912 -24.4%
2,295 -27.9%
10YTD
0
187
30
6,574
0
2,822
87
70,595
010,277
11 YTD
25
209
377
4,191
176
7,353
0
3
YTD
% Diff
0.0%
12.0%
1172.2%
-36.2%
#DIV/0!
160.6%
#DIV /0!
-97.0%
17.0%
Overall General Retail Change from Previous Year
SERVICES
957 252 247 -2.1%
TOTAL TRANSP & WHSING $ 49,309 $
Overall Transportation Change from Previous Year
WHOLESALE TRADE
10 TOTAL
9,952 $
10 YTD
12,581
02,629
11 YTD
YTD
% Diff
26.4%
423* Whls Trade - Durable Goods
1,236,905
298,119
253,386 -15.0%
424* Whls Trade - Nondurable Goods
112,063
23,556
23,962 1.7%
425* Wholesale Electronic Markets
2,781 530 500 -5.7%
WHOLESALE TRADE TOTAL $ 1,351,748 $
Overall Wholesale Change from Previous Year
Sales Tax Mitigation NAICS Codes
06/15/2011
322,204 $
277,848
($44,356)
-13.8%
51X Information
52X Finance & Insurance
53X Real Estate, Rental, Leasing
541 Professional, Scientific, Tech
551 Company Management
56X Admin, Supp, Remed Svcs
611 Educational Services
62X Health Care Social Assistance
71X Arts & Entertainment
10 TOTAL
553,763
54,281
420,554
183,693
250
111,875
61,029
74,501
110,146
10YTD
136,825
11,961
82,949
43,723
158
25,326
14,773
15,367
23,573
5200,969
11 YTD
116,301
18,006
108,456
50,253
92
29,908
16,445
22,525
25,846
YTD
% Diff
-15.0%
50.5%
30.8%
14.9%
-41.4%
18.1%
11.3%
46.6%
9.6%
12.5%
1 72X' Accommodation & Food Svcs
1,769,600
430,323
419,062 -2.6%
81X Other Services
92X Public Administration
TOTAL SERVICES
185,696
26,395
$ 3,551,783 $
Overall Services Change from Previous Year
MISCELLANEOUS
10 TOTAL
000 Unknown 43
111 -115 Agriculture, Forestry, Fishing 313
211 -221 Mining & Utilities 14,355
999 Unclassifiable Establishments 100,745
MISCELLANEOUS TOTAL $ 115,457 $
Overall Miscellaneous Change from Previous Year
Page 1
10 TOTAL
45,648
4,801
835,428 $
10YTD
1
140
2,046
47,108
49,295 $
10YTD
42,903
6,791
856,589
$21,161
-6.0%
41.4%
11 YTD
YTD
% Diff
0 - 100.0%
-22.4%
-42.5%
109.8%
109
1,177
98,812
100,099
$50,803
2.5%
11 YTD
YTD
% Diff
103.1%
GRAND TOTALS
$14,579,726
$3,198,687
$3,534,233
Grand Total Change from Previous Year
$335,546
TUK Sales Tax RPI 201103.4sx
10.49%
Six Year Comparison
M
2011 $3,564"238
2010 Womp I I M.0 $3,198,6 1,
i
2009 $3,369,065
2008 $4
0 I
2007 ZKJ8U,bUU
2006 J, i
$1,000,000 $2,000,000 $3,000,000 $4,000,000
Taxes Collected Year to Date
52