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HomeMy WebLinkAbout2011-06-28 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes June 28, 2011 5: 00 p.m. Conference Room #1 PRESENT Allan Ekberg, Acting Chair (sitting is for De'Sean Quinn); Dennis Robertson and Kathy Hougardy Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Greg Villanueva and Kimberly Matej CALL TO ORDER: Acting Committee Chair Ekberg called the meeting to order at 5:03 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. 2010/2011 Small Drainage Program Bid Award Staff is seeking Council approval to award a bid in the amount of $788,005.50 to Green River Construction for the 2010/2011 Small Drainage Program. This annual program constructs drainage projects throughout the City that are too large for completion by City staff but smaller than the average capital improvement project. This year the Small Drainage Program will construct nine drainage improvements at nine locations (specific locations outlined in memo included in Committee agenda packet). Each year, projects considered for this program are reprioritized based on such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations. The City has worked successfully with Green River Construction on past projects including the 2009 Program. Although this is an annual program, projects from 2010 will be constructed due to previous permitting delays. Funding for this project is drawn from two budget line items, the Small Drainage Program and the Private Storm System Adoption Rehabilitation. On a side note, the Committee had a discussion regarding Council approval on project bid amounts, contingency and change orders above signing thresholds. Kimberly Matej will follow up with the City Attorney on the Committee's inquiries. UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION. B. Howard Hanson Dam Flood Response: Levee Repairs Maintenance Consultant Recommendation and Agreement Staff is seeking Council approval to enter into a consultant agreement with KBA, Inc. in the amount of $298,000 for design and construction management services related to removing temporary flood measures and restoring and repairing affected areas by use of said measures. It is anticipated that this fall the Corps of Engineers will announce that the Howard Hanson Dam is fully functional and all temporary measures implemented to protect potential flood areas can be removed after the 2012 flood season. In order to be ready to remove the protection measures (i.e.: Supersacks and Hesco barriers) and repair the affected land, staff recommends beginning the design process now. KBA, Inc. was chosen from three firms on the Consultant Roster. They have provided satisfactory work for the City in the past including placement of above measures and current work on the Southcenter Parkway Extension Project. Funding for this project is provided in the CIP under Tukwila Levee Repairs and Maintenance. UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION. Utilities Committee Minutes June 28, 2011— Pace 2 C. NPDES: 2011 Stormwater Community Survev As previously reported by staff, the NPDES permit requires that municipalities conduct an educational survey to determine consumer awareness of surface water systems and water quality. Previously in 2010, a 15- question survey was conducted by mail. In continuing to meeting this requirement, a phone Stormwater Community Survey was conducted last month (May). Staff reviewed the results from the phone survey. Results suggest that the community still needs to be better informed regarding current levels of pollution in surface waters. Committee Members requested that copies of the phone survey results be distributed to each Councilmember not on the Committee. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:53 p.m. Next meeting: Tuesday, July 12, 2011 5:00 p.m. Conf. Room No. 1. S(/�-/ Committee Chair Approval Minutes by KAM. Reviewed by GL.