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HomeMy WebLinkAboutCOW 2017-08-28 Item 4B - Discussion - Formation of Tukwila Village Non-Profit OrganizationCO UNCIL AGENDA SYNOPSIS Nleetin,g Date Prepared by Mayor's review Council review 08/28/17 DS BIL, ITEM INFORMATION ITEM NO. S'1`AFF SPONSOR: DEREK SPECK 08/28/17 A(',FND;1 Council input on the formation of a non-profit organization to manage the community room, community kitchen, and plaza at Tukwila Village. Cxrlx;ORY ® Discussion Mtg Date 8/28/18 ❑ Motion 12tg Date ❑ Resolution Nlig Date ❑ Ordinance Altg Date ❑ BidAward RQtg Date ❑ Public Hearing All Date ❑ Other R7tg Date SPONSOR ❑Council ®Mayor 01 -IR ❑DCD ❑I~inance ❑Fire ❑TS [:]PSR ❑Police ❑P1Yl' ❑Court SPONSOR'S Council is being asked to provide input regarding the draft concepts to form the community SU\I\I;vzY organization. This issue does not require forwarding to a Regular Meeting. R1.VIJ,AX1FD BY ❑ C.O.W. Mtg. ® CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/14/17 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office Economic Development CON IM1'1"P1'A" Unanimous Approval; Forward to C.O.W. for discussion COST IMPACT / FUND SOURCE EXP1sNDFFURI3 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/28/17 MTG. DATE ATTACHMENTS 8/28/17 Informational Memorandum dated 8/8/17 Minutes from the Community Development and Neighborhoods meeting of 8/14/17 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Derek Speck, Economic Development Administrator CC: Mayor Ekberg DATE: August 8, 2017 SUBJECT: Tukwila Village Community Organization Formation ISSUE Staff is seeking Council input on the formation of a non-profit organization to manage the community room, community kitchen, and plaza at Tukwila Village. BACKGROUND In 2012 the City and Tukwila Village Development Associates (developer) approved a Disposition and Development Agreement (DDA) that provided guidance for the development of Tukwila Village. Section 2.8 (F) of the DDA addresses the management and operation of the plaza and commons (community room and community kitchen). It provides that the developer, in cooperation with the City, shall form an independent, community based non-profit organization (community organization) that will manage, operate, maintain, and promote the use of the plaza and commons. It further indicates the developer and City shall agree upon a plan for the formation of the community organization including its initial mission, articles of incorporation, bylaws, composition of board and officer positions, and board member selection. The governing board of the community organization shall represent the interest of both the community at large and the private owners and tenants of Tukwila Village. DISCUSSION In July, the developer arranged financial commitments to complete Phase 1 and completed the purchase of the City's land for that phase. Additionally, construction of Phase 1 is well underway with the plaza and commons building scheduled for completion this fall. Given the recent progress, it is now time to form the community organization. The Senior Housing Assistance Group (SHAG) is a non-profit partner with the developer and is helping the developer with the formation of the community organization. Under direction of Executive Director Jay Woolford, SHAG has begun drafting the guiding documents with input from City staff. Mr. Woolford has experience forming and managing non -profits and is providing very useful guidance. In particular, he has explained the importance of a non-profit board comprising members who are committed to the organization's mission and vision and also bring organizational or fundraising skills and assets to the organization. Both parties would like the Council's input so we can ensure the community organization is successful and meets the needs of all stakeholders. Following are some draft concepts for the formation of the community organization: 45 INFORMATIONAL MEMO Page 2 Organization Name Sullivan Center at Tukwila Village Mission To foster Tukwila Village as a welcoming place where all residents can gather and connect with each other to support the health and happiness of the residents of Tukwila Village, the neighborhood, and the City of Tukwila. Vision The Sullivan Center's community room, community kitchen, and plaza will serve as a hub for celebrating the rich diversity of the area through inter -generational, multi -cultural, multi -racial activities accessible to residents and the neighboring community members of all financial means. Resources • A 40 year lease of the Sullivan Center's community room, community kitchen, and plaza at the cost of $1 per year. • Initial funding from the Tukwila Village developer of $50,000. • The ability to charge fees for the use of the facilities. • The ability to receive grants from outside agencies. Obligations To manage, operate, maintain, and promote the use of the community room, community kitchen, and plaza to accomplish the mission in accord with the Conditions, Covenants, and Restrictions (CC&Rs). Board Member Categories • City • Corporate • Education • Healthcare • Inter -generational (older adult or youth) • Non-profit Board Member Prioritv Criteria • Company able to fund $5-1Ok annually • Ethnic representation • Inter -generational representation • Organization or person able to supply volunteers • Influencer: Someone able to bring along other funders Stakeholders Meeting It is important to recognize that a functional board will not be large enough to have seats for every person or organization who has an interest in how the community spaces are used at Tukwila Village. At the same time, it is important for the Board to stay aware of their mission to serve the entire community. One method to facilitate this will be a requirement in the bylaws regarding a stakeholder meeting. C:\Users\christy\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\OQNUULOL\Community Organization Info Memo.doc 46 INFORMATIONAL MEMO Page 3 The bylaws will include a provision in which the organization invites stakeholders to an annual meeting. The meeting will be open to the public. The organization will provide a report on the types of activities, events, users, maintenance, and financial performance of the facilities. The stakeholders will have an opportunity to provide feedback on the performance, a description of unmet needs in the community and suggestions for the future. Some examples of stakeholders will include the Tukwila School District, Tukwila Library (King County Library System), HealthPoint, residents and businesses in Tukwila Village and the surrounding neighborhood and City. It is possible that some of the stakeholders may be represented by a member of the Board. Depending on Council's feedback, staff will continue to work with the developer and SHAG with the intention of completing the formation of the board during 2017. FINANCIAL IMPACT There is no significant financial or budgetary impact to the City for this item. The City is not committed to provide funding to the community organization. The formation work will require some staff time and legal review. RECOMMENDATION The Council is being asked to provide input at the Committee of the Whole meeting on August 28, 2017 regarding the draft concepts to form the community organization as outlined in this memo. It is not necessary for this item to move to a Regular Council meeting. ATTACHMENTS None C:\Users\christy\AppData\LocallMicrosoft\Windows\lNetCache\Content.Outlook\OQNUULOLICommunity Organization Info Memo.doc 47 City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes August 14, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair, Verna Seal, Kate Kruller Staff: Derek Speck, Brandon Miles, Rachel Bianchi, Laurel Humphrey Guests: Jay Woolford and Joyce Robertson, SHAG CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Visitor Marketing Update Staff briefed the Committee on the criteria and process for review and approval of a brandmark to be used for the City's visitor marketing efforts. The brandmark is a design element used to represent a product, in this case, the Southcenter area as a destination targeted to people within 50 miles of the City. The City contracted with Bill Baker of Total Destination Marketing, formed a Brand Advisory Committee, and developed the concept of "accessible fun" that was supported by the City Council. The next step includes finalizing the brandmark, which can then be used in advertising, wayfinding, and more. Staff intends to bring three draft brandmarks to the City Council for consideration. DISCUSSION ONLY. B. Tukwila Village Community Organization Staff is seeking Council direction on the formation of a nonprofit organization to manage the community room, community kitchen, and plaza at Tukwila Village. The Development Agreement with Tukwila Village Development Associates executed in 2012 provides for the developer and City to cooperate on the formation of an independent community organization to manage, operate, maintain, and promote the use of the plaza and commons. The Senior Housing Assistance Group (SHAG) is helping the developer with the formation of the nonprofit and have recommended some draft concepts for mission, vision, resources, obligations and board. Councilmember Seal stated that residents have been asked her about the origin of the proposed name of "Sullivan Center at Tukwila Village." Staff will provide written information to help with talking points. Councilmember Kruller expressed concern about achieving an appropriate balance between community use and SHAG resident use of the spaces. Staff replied that expectations will be established between the Board and the Executive Director, and the bylaws will include stakeholder reporting. Councilmember Kruller also requested that TIBAC be given opportunity to comment on the proposal. UNANIMOUS APPROVAL. FORWARD TO AUGUST 28, 2017 COMMITTEE OF THE WHOLE.