HomeMy WebLinkAboutCOW 2011-07-11 Item 4C - Bid Award - 2010-2011 Small Drainage Program CO UNuL AGENDA SYNOPSIS
Initials ITEM NO.
o> Meeting Date Prepared by May r r w Council review
07/11/11 BG (R,
07/18/11 BG
ITEM INFORMATION
CAS NUMBER: 11-070 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 7/11/11
AGENDA ITEM TITLE Bid Award for 2010/2011 Small Drainage Program
CATEGORY Discussion Motion Resolution Ordinance BidAward PublicHearins Other
Mtg Date 07/11/11 Mt Date Mtg Date Mt Date Mig Date 07118111 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The 2010/2011 Small Drainage Program includes 2010 projects that were delayed due to
SUMMARY permitting issues with 2011 projects. The 2010/2011 Small Drainage Program was
advertised for bid on June 8 and 15, 2011. Four bids were opened June 22, 2011 with the
low bid of $788,005.50 from Green River Construction, Inc. Green River Construction has
successfully worked for the City in the past and their bid is within budget. Council is being
asked to award the bid for $788,005.50.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/28/11 COMMITTEE CHAIR: DE'SEAN QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$788,005.50 $1,344,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PAGE 144 145, 2011 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
07/11/11
07/18/11
MTG. DATE 1 ATTACHMENTS
07/11/11 Informational Memorandum dated 6/24/11
Project Location Map
Bid Tabulation
Minutes from the Utilities Committee meeting of 06/28/11
07/05/11
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
FROM: Bob Giberson, Public Works Director
DATE: June 24, 2011
SUBJECT: 2010/2011 Small Drainaae Proaram
Project No. 91041201
BID AWARD
ISSUE
Award the bid for construction of the 2010/2011 Small Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete, but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and from the maintenance staff and are compiled on the Small
Drainage Project List. Each year the projects are prioritized based on need, expense, permitting
requirements, and length of time on the list. The highest priority projects are designed and
constructed.
This year's construction includes projects that were scheduled for construction in 2010 but were
delayed due to permitting issues, as well as projects from the Private Storm System Adoption
Rehabilitation Program (Sites 1 5). The 2010/2011 Small Drainage Program will provide drainage
improvements at nine locations listed on page 2 of this memo.
ANALYSIS
The project was advertised for bids on June 8 and 15, 2011. Four bids were received and opened
on June 22, 2011. The bids were checked and tabulated. Green River Construction, Inc. is the low
bidder with a bid of $788,005.50. The engineer's base bid estimate was $854,330.00. Green River
Construction successfully constructed the 2009 Small Drainage Project.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Estimate Budget
Bid Amount $788,005.50 $854,330.00
SDP (2011) Budget (pg. 144) $971,000.00
Private Storm Budget (pg. 145) 373,000.00
Contingency (15 118.200.83 128.149.50 0.00
Total $906.206.33 $982.479.50 $1.344.000.00
RECOMMENDATION
The Council is being asked to award the construction of the 2010/2011 Small Drainage Program to
Green River Construction, Inc. in the amount of $788,005.50 for consideration at the July 11, 2011
Committee of the Whole meeting and subsequent July 18, 2011 Regular Meeting.
W:\PWEng\PR0JECTSW DR Projects \91041201 (Small Drainage 2010 2011) \Design \Design 2011 \Info Memo Bid Award 2010 -11 sb.doc
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INFORMATIONAL MEMO
Page 2
The 2010/11 Small Drainaae Proaram includes:
Site 1) Wells Trucking (S. 128 St West of East Marginal Way S) Replace existing failing
pipe on private property that drains a public roadway.
Site 2) Tukwila International Blvd. (south of SR 599) Replace existing failed 18" CMP with
new pipe
Site 3) East Marginal Way S (S 94 PI) Install a new catch basin to solve ponding issue
Site 4) 44 Ave. S (between S 122 and S 124 Install a drainage system
Site 5) Evergreen Foods (T.I.B. and 13800 block) Reline and replace an existing failing
pipe on private property that drains a public roadway.
Site 6) S122 no Street (between Duwamish River and 44 Ave. S) Pipe relining
Site 7) 40 Ave S (Southgate Creek) Pipe relining
Site 8) Gilliam Creek Regional Detention Facility Control Structure Access
Site9) Gilliam Creek at Andover Park E Trash rack
Private Storm System Adoption Rehabilitation Program Project
Attachments: Project Location Map
Bid Tabulations
W. PW EngIPROJECTSW DR Projects191041201 (Small Drainage 2010- 2011)IDesignlDesign 201111nto Memo Bid Award 2010 -11 sb.doc
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City of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
June 28, 2011 S: 00 p.m. Conference Room #1
PRESENT Allan Ekberg, Acting Chair (sitting is for De'Sean Quinn); Dennis Robertson and Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Greg Villanueva and Kimberly
Matej
CALL TO ORDER: Acting Committee Chair Ekberg called the meeting to order at 5:03 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. 2010/2011 Small Drainage Program Bid Award,
Staff is seeking Council approval to award a bid in the amount of $788,005.50 to Green River
Construction for the 2010/2011 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by
City staff but smaller than the average capital improvement project. This year the Small Drainage
Program will construct nine drainage improvements at nine locations (specific locations outlined in memo
included in Committee agenda packet). Each year, projects considered for this program are reprioritized
based on such things as need, expense, time on the list, etc. Highest priority projects are designed and
constructed within annual budget limitations.
The City has worked successfully with Green River Construction on past projects including the 2009
Program. Although this is an annual program, projects from 2010 will be constructed due to previous
permitting delays. Funding for this project is drawn from two budget line items, the Small Drainage
Program and the Private Storm System Adoption Rehabilitation.
On a side note, the Committee had a discussion regarding Council approval on project bid amounts,
contingency and change orders above signing thresholds. Kimberly Matej will follow up with the City
Attorney on the Committee's inquiries. UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW
FOR DISCUSSION.
B. Howard Hanson Dam Flood Response: Levee Repairs Maintenance Consultant Recommendation and
Agreement
Staff is seeking Council approval to enter into a consultant agreement with KBA, Inc. in the amount of
$298,000 for design and construction management services related to removing temporary flood measures
and restoring and repairing affected areas by use of said measures.
It is anticipated that this fall the Corps of Engineers will announce that the Howard Hanson Dam is fully
functional and all temporary measures implemented to protect potential flood areas can be removed after
the 2012 flood season. In order to be ready to remove the protection measures (i.e.: Supersacks and Hesco
barriers) and repair the affected land, staff recommends beginning the design process now.
KBA, Inc. was chosen from three firms on the Consultant Roster. They have provided satisfactory work
for the City in the past including placement of above measures and current work on the Southcenter
Parkway Extension Project. Funding for this project is provided in the CIP under Tukwila Levee Repairs
and Maintenance. UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR
DISCUSSION.
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