HomeMy WebLinkAboutCOW 2011-07-11 Item 4E - Ordinance - Update Emergency Management Co uNcm A GENDA S YNOPSIS
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ITEM INFORMATION
CAS NUMBILR: 11-072 1 STAFF SPONSOR: MARTIN F. GRISHAM I OItIGINiV.. AGI :�NDA DA'rF,: 07/11/11
A(;I,NDA TITI_F. Emergency Management Ordinance update.
CATI!",GORY Discussion Motion Resolution Ordinance Bid_ -Ixard Public Hearing Other
Mfg Date 07/11/11 Mtg Date Mt g Date Mtg Date 07118111 Mtg Date Nltg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance .Fire IT P&R Police PV
SIIONSOIt'S Ordinance No. 2198 was adopted in 2008. An update is necessary to improve definitions,
SLIMNIAIZY to add duties of the Mayor including the authority to appoint the Director, and to change
the title of "Emergency Management Coordinator" to "Emergency Manager." Clarification
was also provided regarding the duties of the Director of Emergency Management.
R j A'IIi,WED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 07/11/11 COIVHVIITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Updated Ordinance
COMMrrrLE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
ExPI NDITUItE Ri_ QUIl2I;D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0
Fund Source:
Com»zents:
I MTG.DATEI RECORD OF COUNCIL ACTION
7/11/11
MTG. DATE I ATTACHMENTS
7111/11 Informational Memorandum dated 6/8/11
Draft Ordinance
Ordinance No. 2198
FEMA Glossary
Minutes from the Finance and Safety Committee Meeting of 7/6/11
7/18/11
163
164
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance Safety Committee
FROM: Martin F. Grisham, Emergency Manager
DATE: June 8, 2011
SUBJECT: Emergency Management Ordinance Update
ISSUE
Tukwila Municipal Code Chapter 2.57, "Emergency Management" was last updated by
Ordinance No. 2198 on February 19, 2008. Main issues being addressed with this update are;
definitions, duties and language. Our recommended changes bring our ordinance more in line
with state law as found in RCW 38.52.010, and with Federal Definitions, as found in the FEMA
glossary attached.
DISCUSSION
Section 2.57.060 of the current Emergency Management ordinance assigns the Director of
Emergency Management to "oversee implementation of annual updates of the City's
Comprehensive Emergency Management Plan (CEMP), consistent with the requirements
specified in Chapter 38.52 RCW..." In reviewing the current "Emergency Management
Ordinance, which drives the CEMP, we found discrepancies between the two documents.
The following list highlights the changes we made;
Updated the "Purpose" (2.57.010) to reflect this change
Changes in the definition section (2.57.020) were done to bring them in harmony
with federal definitions.
We gave clarifying wording to the Directors position, taking out words like control
and direct, and replaced with words like oversee and coordinate.
2.57.030 "Emergency Powers of the Mayor This section was added to give clarity
to the Mayors duties during an emergency. NOTE... this addition moved all
section numbers down one...
2.57.040: Minor change to City Council Duties
o Changed "give advice and consent" to "give input and consent
o Eliminated #5 regarding mutual aid agreements, as it is covered in item #2
Changed throughout the document, the title of "Emergency Management
Coordinator to Emergency Manager.
2.57.060 changed the structure to bullet formant.
2.57.070 Directors Powers and duties
o A) We rewrote this section to allow flexibility in who serves in this position.
This confirms the power of the Mayor to appoint, as it states in RCW
38.52.070(1).
o Replaced words like "control" and "direct" to oversee and coordinate.
165
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2011 Committee of the Whole
meeting and subsequent July 18, 2011 Regular Meeting.
ATTACHMENTS
Proposed Ordinance
Ordinance No. 2198
-FEMA Glossary
WA2011 Info MemoslEmergencyMgmtOrdinfomemo20update .docx
166
DRAF
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 2198
AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 2.57,
REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.57
"EMERGENCY MANAGEMENT," TO UPDATE DEFINITIONS AND
REGULATIONS AND CLARIFY ROLES AND RESPONSIBILITIES;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Tukwila recognizes the importance of providing for the
preparation, implementation and updating of emergency management plans to protect
the health, safety and welfare of persons and property within the City in the event of an
emergency; and
WHEREAS, Tukwila Municipal Code (TMC) Section 2.57.070.6.1 calls for a review
and update of the City's Comprehensive Emergency Management Plan for needed
improvements or revisions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 2.57 Reenacted. TMC Chapter 2.57 is hereby
reenacted to read as follows:
CHAPTER 2.57
EMERGENCY MANAGEMENT
Sections:
2.57.010 Purpose
2.57.020 Definitions
2.57.030 Emergencv Powers of the Mavor
2.57.040 City Council Duties
2.57.050 Emergency Management Council Greg Membership
2.57.060 Emergency Management Council's Powers and Duties
2.57.070 Director's Powers and Duties
2.57.080 Emergency M aRagerne a Manager
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2.57.090 Emergency Management Organization
2.57.100 Departments, Divisions, Services, and Staff
2.57.110 Mutual Aid Agreements
2.57.120 Punishment of Violations
2.57.130 No Private Liability
2.57.010 Purpose.
T ho ilorlr+rn -1 r,rnncnc of th
J, he
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funGtiens ef the City with all ether pub!;G n 3
n
management and micas +or a -fi i,ti, 3s a ni) mnnL nr pfa4c-
e)(eTGr &eJ, J.
Recoqnizinq the existinq and future possibilitv of emerqencies in the Citv and
surroundinq regions, the declared purposes of this chapter are:
1. to insure that preparations of the City will be adequate to deal with
emergencies;
2. to protect the public peace, health and safetv and to preserve the
lives and propertv of the people of the Citv;
3. to provide for emerqencv manaqement of the Citv;
4. to confer upon the Mavor and others emerqencv powers and
authority; and
5. to declare that all emerqencv manaqement functions of the Citv be
coordinated to the maximum extent with other qovernmental entities, tribal
nations, and private entities to provide the most effective Preparation and use of
Citv staff, resources and facilities to deal with anv emerqencv situation that may
occur.
2.57.020 Definitions.
As used in this chapter, these terms shall be defined as follows:
1. Emeraencv" Anv incident, whether natural or man -made, that
requires responsive action to protect life and property. An emerqencv can also
mean anv occasion or instance for which assistance is needed to supplement our
local efforts and capabilities to save lives and to protect property and public
health and safetv, or to lessen or avert the threat of a catastrophe in anv part of
the Citv.
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2. "Emergency Management' means the preparation fer and the Garpyiri_g
h ct+ _�fn milit�ni fr.rno N�e
warily
d asters it inn !t
no 9C
t„ a labeF GeRtro The preparation for and the carrvina out of all emerqencv,
functions to mitigate, prepare for, respond to, and recover from emergencies, and
to aid victims sufferinq from iniury or damaqe resulting from emergencies caused
by all hazards. whether natural. technological or human caused. and to provide
support for search and rescue operations for persons and property in distress.
2.
•e .s, ar
similar n,,hlir Galam*
3. Emergency Worker" Anv person reqistered with the Citv's
Emerqencv Manaqement Orqanization under the provision of TMC Section,
2.57.090, or anv member of the militarv. and who holds an identification issued by
said orqanizations. for the purpose of enqaqinq in authorized emergency
manaqement activities. or anv emplovee of the Citv or anv subdivision of the Citv
who is called upon to perform emerqencv manaqement activities.
4. "Hazardous Materials" Materials which because of their chemical.
phvsical, or bioloqical nature. pose a potential risk to life. health, environment. or
property when released.
5. "Incident Command Svstem" (ICS) A standardized on -scene
emerqencv manaqement construct specifically desiqned to provide an inteqrated
orqanizational structure that reflects the complexity and demands of sinqle or
multiple incidents. without beinq hindered by iurisdictional boundaries. ICS is
the combination `of facilities. equipment, personnel, procedures, and
communications operatinq within a common orqanizational structure. desiqned
to aid in the manaqement of resources durinq incidents. It is used for all kinds of
emerqencies and is applicable to small as well .as large and complex incidents.
ICS is used by various jurisdictions and functional agencies, both public and
private. to orqanize field -level incident management operations.
6. "Mitigation" n risk aRalysic i revie and irlontifiGatinn o
I
Beth natural and man made development of strrateg t o minimize these ha ±rd f ,qd
development of reso,,rn
thre, gh nonventional method Activities providing a critical foundation in the
effort to reduce the loss of life and property from natural and /or manmade
emerqencies by avoidinq or lesseninq the impact of an emerqencv and providinq
value to the public by creatinq safer communities. Mitiqation seeks to fix the
cvcle of damage as a result of an emerqencv, reconstruction. and repeated
damage. These activities or actions. in most cases. will have a lonq -term,
sustained effect.
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Z Rr en" mean t�e anninn toctinry �_I Te icing n of
operatiGRal vv nr1 nnliniec tgGon�rn f_?_a.,�c .t�oT.�n�_nr..�
v.dth Count St ate and Federal ag n n cc t o4n-s O nhocivo werhinn rolotinnchinc
and nnmpatihle emeFgenn,i plan
7. "Preparedness" A continuous cycle of olannina. oroanizina..
traininq, equipping, exercising, evaluating, and takinq corrective action in an
effort to ensure effective coordination during incident response. Within the
National Incident Manaqement Svstem. preparedness focuses on the followinq
elements: planning, procedures and protocols, traininq and exercises. personnel
qualification and certification. and equipment certification.
6 r p„ ,i i r rat e Ems G cft an o,iont
tel:
nr p ri� i t'Z i rg 'ef aGtiriil.s `v'i e ��itY txtSj�i �f a' c 7 n rc'r �.'c
IGGUmen'tatie rr— v —Gest f a—fe F futwe FeGeyery of EBB ±E:, t"rtC� TaG ivrr cf i:rw� ±e
eFal St a te nnrl Innal assictanno afte disasters
terc
[]l C7GOI q�. JT.'JL CaIICI.a u1�i TJQ.�}. iGTS
8. "Recovery" The development, coordination. and execution of
service- and site restoration plans: the reconstitution of government operations
and services. individual, private- sector, nonqovernmental. and public assistance
proqrams to provide housinq and to promote restoration: lonq -term care and
treatment of affected persons: additional measures for social. political.
environmental. and economic restoration: evaluation of the incident to identify
lessons learned: post- incident reporting: and development of initiatives to
mitigate the effects of future incidents.
5 ".�pe i nG!u d the in ef r �e po tentia l steFG,
initiation of aGtinns ne c"ie:r:r.
n R_ eva GGerd _o eperatigRS tf :4Rd planning aGtiViti d.11GAq
rli ter and r�lnn„mentatinn of aGtinnc talon r a disastgF J
9. "Response" Activities that address the short -term. direct effects of
an incident. Response includes immediate actions to save lives. protect
property, and meet basic human needs. Response also includes the execution of
emergencv operations plans and of mitiqation activities desiqned to limit the loss
of life, personal iniurv, property damage, and other unfavorable outcomes. As
indicated by the situation, response activities include applvinq intelligence and
other information to lessen the effects or consequences of an incident: increased
security operations: continuing investiqations into nature and source of the
threat: onqoinq public health and agricultural surveillance and testinq processes;
immunizations, isolation, or quarantine. and specific law enforcement operations
aimed at preempting, interdicting, or disruptinq illeqal activity and apprehendinq
actual perpetrators and bringing them to iustice.
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2.57.030 Emerqencv Powers of the Mayor.
In the event of a proclamation of emergency as herein provided, or upon a
proclamation of state of emergency by the Governor, the Mayor is hereby
empowered to:
1. Proclaim a State of Emerqencv for the City when necessary.
2. Make, and issue rules and requlations on all matters reasonably
related to the protection of life or property as affected by such emergencv:
Provided. however, that such rules and requlations must be confirmed at the
earliest practicable time by the City Council.
3. Request that the County Executive or other chief executive or
leqislative officer of the county request a, proclamation of a state of emergencv
when, in the opinion of the Mayor, the resources of the area or reqion are
inadequate to cope with the emerqencv.
4. Obtain vital supplies, equipment, and such other properties found
lacking and needed for the protection of life and property of the people and to
bind the City of Tukwila for the fair value thereof, and, if required immediately, to
commandeer the same for public use.
5. Waive and dispense with public biddinq requirements of RCW
35.23.352 on an emergencv basis as necessary.
6. Control and direct the efforts of the emergencv management
orqanization of the City of Tukwila for the accomplishment of the purposes of this
chapter.
7. Requisition necessary personnel or material of any City department
or agency.
8. Execute all the special powers conferred upon the Mayor by this
chapter, by anv other statute. aqreement, or lawful authority, as necessary.
9. Establish continuity of government and ensure proper succession of
authority (TMC Section 2.04.070 (B).
2.57.040 City Council Duties.
It shall be the duty of the City Council
consistent with the provisions set forth in TMC Section 2.57.060, to:
1. Give adze -input and consent to the Mayor regarding appointments made
pursuant to TMC Section 2.57.040 050.
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2. Consider adoption of or ratify emergency management mutual aid plans
and agreements, and such ordinances, resolutions, rules and regulations as a-re
necessary to implement such plans and agreements as are referred to them by the
Emergency Management Council, pursuant to TMC 2.57.0-50 060, provided the same
or parts thereof are not inconsistent with this chapter.
3. Approve or ratify_, at the earliest p aetiGable— possible time after their
issuance, rules and regulations reasonably related to the protection of life, environment
and property that are affected by ,a- 4slcte -r an emeraencv, such rules and regulations
having been made and issued by the Emergency Management Director pursuant to
TMC Section 2.57.060 070, provided the same or parts thereof are not inconsistent
with this chapter.
4. Distribute, pursuant to resolution, the functions and duties of the City's
Emergency Management Organization among the departments. divisions, services and
special staff referred to in TMC Section 2.57.00-0 100.
r-
z.
2.57 --00.
2.57.050 Emergency Management Council Created Membership.
The Emergency Management Council is hereby Grea d and shall consist of the
following:
1. The Mayor, who shall be chairperson.
2. The Director of Emergency Management, who shall be vice chairperson.
3. All department heads ef the Gity of Tukwila,
Cno vvord iin- rartCi an the City Admin City Administrator. all Citv department
heads and the Emeraencv Manager.
4. Such City e#+ciafs em0ovees and other citizens with technical expertise in
related areas as may be appointed by the Mayor, with the awe -input and consent of
the City Council.
2.57.060 Emergency Management Council's Powers and Duties.
t sh.�I�Talhbe th d �ZErnerg nny aRagernentG �f�ril aR d it is hereby
empowered, to rev and eGG r Ci GeunGi 3jv ntinn omornonry
management aR d mutual aid nlara C Rd agreements aR d sl lrah oridinnnn r-CCC! S
r1110 r+nr! rog� 11�tinns �s pro ppLp to implement s11nh plan a Tr J T�
v as u.e Re J..l.i. implement w.
meeting UPE)R the Gall of the
Vino Ghairnorsnn
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The Emerqencv Manaqement Council shall have the following) powers and
duties consistent with the purposes of this chapter:
1. Advise the Mayor and the Director of Emergency Management in all
matters vertaininq to City emergency management, and appoint such ad hoc
committees, subcommittees and working qroups as are required to develop
specific recommendations for the improvement of emergency manaqement
Practices. standards, policies or procedures.
2. Ensure the Mayor and City Council receive an annual assessment of
Citvwide emergency preparedness, including but not limited to, specific progress
on hazard mitigation and reduction efforts, implementation of seismic safety
improvements, reduction of flood hazards and coordination of hazardous
materials planninq and response activities.
3. Review administrative rules governinq City emerqencv manaqement
Practices and recommend necessary revisions to the Director of Emerqencv
Manaqement.
4. Meet reqularly. as called by the chairperson or, in his /her absence
from the City or inability to call such meeting, the vice chairperson.
2.57.070 Director's Powers and Duties
A. The
DireGtE)F of PubliG VVE)rks of the City of Tukwila shall serve in SUGh pGsitien ex GffiGiez
A. The Mayor, pursuant to RCW 38.52.070 (1), appoints the Director of
Emerqencv Manaqement "Director In the absence of the Director, the Mayor
shall appoint a temporary Director until the Director returns or a replacement is
found.
B. The Director er his /her des ignee is h ereby empowered an .d irer}ed 1'r\ Shall
have the following powers and duties consistent with the purposes of this
chapter:
1. Responsible for the organization, administration, and operation of
emergency manaqement in the City, subject to the direction and control of the
Ma ry r.
1.
Gonferming4o the requir greatest extent
pessible, the Gity plan shall be Ge9rdiRated m.4th the King County and thp 2tgate Offinp- A;
f nrennre oni imn�em. -.r4 he nl 1
pla IRGident Management Systern; direGt staff tO GendLIGt at least one exeFG'se annually to
maiRtadR pmfiGienGy in the use of the a nnd revievi and update the plan a.wwally for
needed im fGyemenfs or revis ie
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2. Oversee implementation of. and annual updates to. the Citv's
Comprehensive Emerqencv Manaqement Plan "the Plan consistent with the
requirements specified in Chapter 38.52 RCW. and coordinated with other state
and countv plans and proqrams: ensure compliance with the National Incident
Manaqement Svstem and ensure operation and maintenance of the City's Incident
Command Svstem: coordinate with the Emerqencv Manaqement Council to
conduct at least one tabletop exercise annually and one full -scale exercise every
3 to 5 vears to maintain proficiencv in the use of the Plan.
23 4 and greet s"&- Coordinate efforts of the Emergency Management
Organization of the City for the accomplishment of the purposes of this chapter.
34 D;reGt G k1 i„ g d GGep atie; Coordinate efforts between
departments, divisions, services, and staff of the Emergency Management Organization
of the City, and #e- resolve questions of authority and responsibility that may arise
between them.
4 Represent the Emergency Management Organization of the City in all
dealings with public or private agencies pertaining to emergency management and
response to disasters emeraencies.
-5 Deve lop ,arid— evaluate— Coordinate the onqoinq development and
evaluation of emergency plans concerning the application of mitigation strategies and
preparation, response, and recovery mechanisms, and include such in the City's
emergency management activities with various Gity, GG Rty federakand, state -ag
tribal, and local qovernments. non qovernmental orqanizations (NGOs), and the
private sector:, conduct and evaluate testing of emergency plans; and preside over and
guide interdepartmental emergency management planning committees that may be
created by the Emergency Management Council.
7. Make Coordinate development and presentation of rules and
regulations to the Emerqencv Management Council that will assist in efforts to
reasonably protect life, environment, and property and n a t Fa l r eso FGes during an
emergency.
8. Prepare for the Mayor's signature any proclamation of local emergency
and, upon approval, transmit submit it to federal, state, regional, and local agencies, as
required. This proclamation authorizes the City to take necessary measures to combat
^mast an emergencVl protect persons, environment and property
reseuFGes provide emergency assistance to victims of the d emergencyi and
exercise powers authorized in RCW 38.52.070. These include, but are not limited to,
rationing; curfew; and waiver of requirements pertaininq to budget law limitations,
competitive bidding processes, publication of notices, provisions to the performance of
public work, entering into contracts, incurring obligations, the employment of temporary
workers, the rental of equipment, the purchase of supplies and materials, the levvinq of
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taxes. and the appropriation and expenditure of public funds. Such proclamation
must be meta; ed confirmed and ratified by the City Council when prat as soon
as is reasonably practical. and provided the purposes of anv such proclamation
are consistent with the purposes of this chapter.
9. c o:ad pmgr-a4T�s
9. As required by state law and upon approval by the Mavor and the City,
Council. submit all plans and proqrams for State review and certification.,
10. Gem a+Rd- Coordinate the service and eq u ipment resources of a&4RaRy
Gi+izeRs as GGRsi ReGessar« in light p .-disaster volunteers, provided that
volunteers so GC)F.,,,,andee directed shall be entitled during the period of such service
to all privileges, benefits and immunities as are provided by state law and federal and
state emergency management regulations for registered emergency workers.
11. Execute all the special powers conferred by this chapter or by resolution
adopted pursuant thereto, and all powers conferred by statute, by approved
by the Emergency Management Council, or by any other lawful authority.
2.57.080 Emergency Management Coordinator Manaqer.
The Emergency MaRagerRent Goord Mana (EMI is a full -time position that
reports to the Director of Emergency Management. As part of the position's
responsibilities, the EM will ensure the Comprehensive Emergency Management Plan
and its supporting procedures are reviewed and updated annually; an education and
training program is developed and implemented in emergency management tasks for
City employees, residents and businesses; and periodic training and field exercises are
conducted pursuant to TMC Section 2.57.070.,
2.57.090 Emergency Management Organization.
All officers and employees of the City, together with those citizens enrolled to aid
them during a waste; an emeraencv, and all groups, organizations and persons who
may, by agreement or operation of law, including persons pressed into service under
the provisions of TMC Section 2.57.969 070 who shall be charged with duties incident
to the protection of life, environment and property in the City during such d+saste
emeraencv, shall constitute the Emergency preparedness Manaqement Organization of
the City.
2.57.100 Departments, Divisions, Services, and Staff.
The functions and duties of the City's Emergency Management Organization shall
be distributed among such departments, divisions, services and special staff as the
Director of Emergency Management shall direct.
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2.57.110 Mutual Aid Agreements.
The Mayor shall have the power to sign, on behalf of the City and the Emergency
Management Council, mutual aid agreements with other �palit cc G Gun t y a n d
other governmental subdiv entities, tribal nations and non governmental
entities that have been approved by the City Council. All previous mutual aid
agreements that have been signed by the Mayor are hereby confirmed and ratified,
provided the same or parts thereof are not inconsistent with this chapter.
2.57.120 Punishment of Violations.
It is a misdemeanor punishable as provided in TMC Section 1.08.010 for any
person, during- a- 4,s=ter an emergencv, to:
1. Willfully obstruct, hinder, or delay any member of the Emergency
Management Organization in the enforcement of any lawful rule or regulation issued
pursuant to this chapter or in the performance of any duty imposed by virtue of this
chapter.
2. Do any act forbidden by any lawful rules or regulations issued pursuant to
this chapter.
City v or try reven
pt hinder or delay the defers eteGtien th
City
3. Wear, carry or display, without authority, any means of identification
specified by the State Department of Emergency Management.
4. In any manner loot or carry off any items of value not belonging to the
person charqed during he ;fteRnath of a disc. an emergencv or its aftermath.
2.57.130 No Private Liability.
No individual, firm, association, corporation or other party, or their successors in
interest, or the aqents or emplovees of any of them, owning, maintaining or
controlling any building or premises, who voluntarily and without compensation grants to
the City a license or privilege or otherwise permits the City to inspect, designate and
use the whole or any part or parts of the building or premises for the purpose of
she tering persons ddline —an ��T���I�- i.m,��;ng�o���;r�Ge disaster „thei
qrs i n i f
..-Al -be subjeGt tG
liability c ustain d by any persGR while 1R oF upon the building Gr premises fe
the puFp ce ra so
diouct property and /or animals during an
actual or impendinq emergencv, or durinq full -scale exercise or any other traininq
event, shall be subject to legal liability for damaqe to property or iniury or death
to any persons or animals while in or upon the buildinq or premises for the
purposes expressed above. All legal liability for damage to property or injury or death
to persons or animals caused by acts done, or attempted, under color of this chapter
and a bona fide attempt to comply therewith, other than acts done in bad faith, gross
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negligence, or willful misconduct, shall be the obligation of the State of Washington.
The City is immune from liability under this chapter to the fullest extent allowed by law.
Section 2. Repealer. Ordinance No. 2198 is hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk Jim Haggerton, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number:
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City of 'Tukwila
Washington
Ordinance No. r�) 9 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING TUKWILA MUNICIPAL CODE CHAPTER
2.57, "EMERGENCY MANAGEMENT," UPDATING THE REGULATIONS
TO REFLECT THE ADDITION OF THE CITY'S EMERGENCY
MANAGEMENT COORDINATOR POSITION, AND INTEGRATING THE
USE OF THE INCIDENT COMMAND SYSTEM PER THE NATIONAL
INCIDENT MANAGEMENT SYSTEM; REPEALING ORDINANCE NO.
2018; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Tukwila recognizes the importance of providing for the
preparation and implementation of emergency management plans, to ensure the health,
safety and welfare of its citizens; and
WHEREAS, RCW 38.52.070 requires the City to incorporate the use of the Incident
Command System (ICS) per the National Incident Management System (NIMS);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. TMC 2.57 Amended. Tukwila Municipal Code Chapter 2.57, is hereby
amended to read as follows:
CHAPTER 2.57
EMERGENCY MANAGEMENT
Sections:
2.57.010 Purpose
2.57.020 Definitions
2.57.030 City Council Duties
2.57.040 Emergency Management Council Created Membership
2.57.050 Emergency Management Council's Powers and Duties
2.57.060 Director's Powers and Duties
2.57.070 Emergency Management Coordinator
2.57.080 Emergency Management Organization
2.57.090 Departments, Divisions, Services and Staff
2.57.100 Mutual Aid Agreements
2.57.110 Punishment of Violations
2.57.120 No Private Liability
2.57.010 Purpose
The declared purposes of this chapter are to provide for: the preparation and
implementation of emergency plans, including mock or practice exercises; the
emergency management and protection of persons and property within the City in the
event of a disaster; and the coordination of the emergency and disaster response
functions of the City with all other public agencies and affected private persons,
corporations and organizations. Any expenditures made in connection with emergency
management and disaster activities, including mutual aid activities and mock or
practice exercises, shall be deemed conclusively to be for the direct protection and
benefit of the inhabitants and property of the City.
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2.57.020 Definitions
As used in this chapter, these terms shall be defined as follows:
1. "Emergency Management" means the preparation for and the carrying out of all
emergency functions, other than functions for which military forces are primarily
responsible, to prevent, minimize and repair injury and damage resulting from
disasters. It includes preparation, mitigation, response and recovery from disasters. It
does not include, nor does any provision of this chapter apply to, any condition relating
to a labor controversy.
2. "Disaster" includes in its meaning, but is not limited to, extraordinary fire,
flood, storm, epidemic, riot, earthquake, enemy attack, sabotage, other emergencies, or
similar public calamity.
3. "Preparation" means the active planning, testing, and revising of operational
procedures and policies to prepare for a disaster. It includes coordination with local,
County, State and Federal agencies to insure cohesive working relationships and
compatible emergency plans.
4. "Mitigation" includes risk analysis, review and identification of hazards both
natural and man-made, development of strategies to minimize those hazards, and
development of resources and capabilities to respond effectively to risks not controlled
through conventional methods.
5. "Response" includes the initiation of warnings to potential disasters, initiation of
actions necessary to effectively act during a disaster, damage assessment and
evaluation, coordination of operations, logistics, and planning activities during a
disaster, and documentation of actions taken during a disaster.
6. "Recovery" includes assessment of community needs after an event, prioritizing
of actions for recovery, coordination of agencies during recovery, documentation of
costs for future recovery of costs, and facilitation of disaster assistance offices in
providing the community with efficient mechanisms to obtain Federal, State and local
assistance after disasters.
2.57.030 City Council Duties
It shall be the duty of the City Council under the Emergency Management Program
to:
1. Give advice and consent to the Mayor regarding appointments made pursuant
to TMC 2.57.040.
2. Consider adoption of emergency management mutual aid plans and
agreements, and such ordinances, resolutions, rules and regulation as are necessary to
implement such plans and agreements as are referred to them by the Emergency
Management Council, pursuant to TMC 2.57.050.
3. Approve at the earliest practicable time after their issuance, rules and
regulations reasonably related to the protection of life and property which are affected
by a disaster, such rules and regulations having been made and issued by the
Emergency Management Director pursuant to TMC 2.57.060,
4. Distribute pursuant to resolution the functions and duties of the City's
emergency management organization among the divisions, services and special staff
referred to in TMC 2.57.090.
5. Approve mutual aid agreements referenced in and pursuant to TMC 2.57.100.
2.57.040 Emergency Management Council Created Membership
The Emergency Management Council is hereby created, and shall consist of the
following:
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1. The Mayor, who shall be chairperson.
2. The Director of Emergency Management, who shall be Vice chairperson.
3. All department heads of the City of Tukwila, the Emergency Management
Coordinator, and the City Administrator.
4. Such City officials and other citizens with technical expertise in related areas as
may be appointed by the Mayor, with the advice and consent of the City Council.
2.57.050 Emergency Management Council's Powers and Duties
It shall be the duty of the Emergency Management Council, and it is hereby
empowered, to review and recommend for City Council adoption emergency
management and mutual aid plans, and agreements and such ordinances, resolutions,
rules and regulations as are necessary to implement such plans and agreements. The
Emergency Management Council shall meet upon call of the chairperson or, in the
chairpersons absence from the City or inability to call such meeting, upon the call of
the vice chairperson.
2.57.060 Director's Powers and Duties
A. The position of Director of Emergency Management is hereby created. The
Director of Public Works of the City of Tukwila shall serve in such position ex officio.
B. The Director or his /her designee is hereby empowered and directed to:
1. Prepare a Comprehensive Emergency Management Plan for the City,
conforming to the requirements specified in Chapter 38.52 RCW. To the greatest extent
possible, the City plan shall be coordinated with the King County and the State Office of
Emergency Management plans and programs; prepare and implement the National
Incident Management System; direct staff to conduct at least one exercise annually to
maintain proficiency in the use of the plan; and review and update the plan annually
for needed improvements or revisions.
2. Control and direct the effort of the emergency management organization of
the City for the accomplishment of the purposes of this chapter.
3. Direct coordination and cooperation between departments, divisions,
services and staff of the emergency management organization of the City, and to
resolve questions of authority and responsibility that may arise between them.
4. Represent the emergency management organization of the City in all
dealings with public or private agencies pertaining to emergency management and
response to disasters.
5. Develop and evaluate emergency plans concerning the application of
mitigation strategies, preparation, response, and recovery mechanisms, and include
such in the City's emergency management activities with various city, county, state, and
federal agencies; conduct and evaluate testing of emergency plans; and preside over
and guide interdepartmental emergency management planning committees that may be
created by the Emergency Management Council.
6. Make appointments to the Emergency Management Council.
7. Make rules and regulations to reasonably protect life, property, and natural
resources during an emergency.
8. Prepare for the Mayor's signature any proclamation of local emergency,
and upon approval transmit it to federal, state, regional, and local agencies. This
proclamation authorizes the City to take necessary measures to combat a disaster;
protect persons, property, and natural resources; provide emergency assistance to
victims of the disaster; and exercise powers authorized in RCW 38.52.070. These
include but are not limited to rationing, curfew, budget law limitations, competitive
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bidding processes, publication of notices, provisions to the performance of public work,
entering into contracts, incurring obligations, employment of temporary workers, rental
of equipment, and purchase of supplies and materials. Such proclamation must be
sustained by the City Council when practical.
9. Upon their approval by the City Council, submit all plans and programs,
including the ordinance codified in this chapter, for State review and certification.
10. Command the service and equipment of as many citizens as considered
necessary in light of the disaster, provided, that citizens so commandeered shall be
entitled during the period of such service to all privileges, benefits and immunities as
are provided by state law and federal and state emergency management regulations for
registered emergency workers.
11. Execute all the special powers conferred by this chapter or by resolution
adopted pursuant thereto, all powers conferred by statute, agreement approved by the
emergency Management Council, or by any other lawful authority.
2.57.070 Emergency Management Coordinator
The Emergency Management Coordinator (EMC) is a full -time position that reports
to the Director of Emergency Management. As part of the position's responsibilities, the
EMC will assure that the Comprehensive Emergency Management Plan and its
supporting procedures are reviewed and updated annually; that an education and
training program is developed and implemented in emergency management tasks for
City employees, residents and businesses; and that periodic training and field exercises
are conducted.
2.57.080 Emergency Management Organization
All officers and employees of the City, together with those citizens enrolled to aid
them during a disaster, and all groups, organizations and persons who may, by
agreement or operation of law, including persons pressed into service under the
provisions of TMC 2.57.060 who shall be charged with duties incident to the protection
of life and property in the City during such disaster, shall constitute the emergency pre-
paredness organization of the City.
2.57.090 Departments, Divisions, Services and Staff
A. The functions and duties of the City emergency management organization shall
be distributed among such departments, divisions, services and special staff as the
Director of Emergency Management shall direct.
2.57.100 Mutual Aid Agreements
The Mayor shall have the power to sign, on behalf of the City and the Emergency
Management Council, mutual aid agreements with other municipalities, the County
and other governmental subdivisions which have been approved by the City Council.
All previous mutual aid agreements which have been signed by the Mayor are hereby
confirmed and ratified, provided the same or parts thereof are not inconsistent with this
chapter.
2.57.110 Punishment of Violations
It is a misdemeanor punishable as provided in TMC 1.08.010 for any person, during
a disaster, to:
1. Willfully obstruct, hinder or delay any member of the emergency management
organization in the enforcement of any lawful rule or regulation issued pursuant to this
chapter or in the performance of any duty imposed by virtue of this chapter.
2. Do any act forbidden by any lawful rules or regulations issued pursuant to this
chapter, if the act is of such a nature as to give or be likely to give assistance to the
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enemy, or to encourage or assist in theft of or endanger property of inhabitants of the
City, or to prevent, hinder or delay the defense or protection thereof.
3. Wear, carry or display, without authority, any means of identification specified
by the State Department of Emergency Management.
4. In any manner loot or carry off any items of value during the aftermath of a
disaster.
2.57.120 No Private Liability
No individual, firm, association, corporation or other party, owning, maintaining or
controlling any building or premises, who voluntarily and without compensation
grants to the City a license or privilege or otherwise permits the City to inspect,
designate and use the whole or any part or parts of the building or premises for the
purpose of sheltering persons during an actual, impending, mock or practice disaster,
or their successors in interest, or the agents or employees of any of them, shall be
subject to liability for injuries sustained by any person while in or upon the building or
premises for the purpose of seeking refuge therein during an actual, impending, mock
or practice disaster or test ordered by lawful authority. All legal liability for damage to
property or injury or death to persons caused by acts done, or attempted, under color of
this chapter and a bona fide attempt to comply therewith, other than acts done in bad
faith, gross negligence, or willful misconduct shall be the obligation of the State of
Washington. The City is immune from liability under this chapter to the fullest extent
allowed by law.
Section 2. Repealer. Ordinance No. 2018 is hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OV THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of T�eA r utGr K-1 .2008.
ATTEST /AUTHENTICATED:
Q 6 Hagger ayor
J E. Cantu, CMC, City Clerk
Filed with the City Clerk: L/c
APPROVED TO M BY: Passed by the �ity Cquncil: f c t
Published: -V _2 S ox
Effective Date: 3 t US
O f' of the City ttorney Ordinance Number: 1 d�
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0. FEMA
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GLOSSARY DEFINITIONS
Accessible: Having the legally required features and /or qualities that ensure easy
entrance, participation, and usability of places, programs, services, and activities by
individuals with a wide variety of disabilities.
Acquisition Procedures: A process used to obtain resources to support operational
requirements.
Agency: A division of government with a specific function offering a particular kind of
assistance. In the Incident Command System, agencies are defined either as
jurisdictional (having statutory responsibility for incident management) or as assisting
or cooperating (providing resources or other assistance). Governmental organizations
are most often in charge of an incident, though in certain circumstances private- sector
organizations may be included. Additionally, nongovernmental organizations may be
included to provide support.
Agency Administrator /Executive: The official responsible for administering policy
for an agency or jurisdiction. An Agency Administrator /Executive (or other public
official with jurisdictional responsibility for the incident) usually makes the decision to
establish an Area Command.
Agency Dispatch: The agency or jurisdictional facility from which resources are sent
to incidents.
Agency Representative: A person assigned by a primary, assisting, or cooperating
Federal, State, tribal, or local government agency, or nongovernmental or private
organization, that has been delegated authority to make decisions affecting that
agency's or organization's participation in incident management activities following
appropriate consultation with the leadership of that agency.
All- Hazards: Describing an incident, natural or manmade, that warrants action to
protect life, property, environment, and public health or safety, and to minimize
disruptions of government, social, or economic activities.
Allocated Resource: Resource dispatched to an incident.
Area Command: An organization established to oversee the management of multiple
incidents that are each being handled by a separate Incident Command System
organization or to oversee the management of a very large or evolving incident that has
multiple Incident Management Teams engaged. An Agency Administrator /Executive
or other public official with jurisdictional responsibility for the incident usually makes
the decision to establish an Area Command. An Area Command is activated only if
necessary, depending on the complexity of the incident and incident management span
of- control considerations.
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Assessment: The process of acquiring, collecting, processing, examining, analyzing,
evaluating, monitoring, and interpreting the data, information, evidence, objects,
measurements, images, sound, etc., whether tangible or intangible, to provide a basis
for decision making.
Assigned Resource: Resource checked in and assigned work tasks on an incident.
Assignment: Task given to a personnel resource to perform within a given operational
period that is based on operational objectives defined in the Incident Action Plan.
Assistant: Title for subordinates of principal Command Staff positions. The title
indicates a level of technical capability, qualifications, and responsibility subordinate to
the primary positions. Assistants may also be assigned to Unit Leaders.
Assisting Agency: An agency or organization providing personnel, services, or other
resources to the agency with direct responsibility for incident management. See
Supporting Agency.
Available Resource: Resource assigned to an incident, checked in, and available for a
mission assignment, normally located in a Staging Area.
Badging: The assignment of physical incident specific credentials to establish
legitimacy and limit access to various incident sites.
Branch: The organizational level having functional or geographical responsibility for
major aspects of incident operations. A Branch is organizationally situated between the
Section Chief and the Division or Group in the Operations Section, and between the
Section and Units in the Logistics Section. Branches are identified by the use of Roman
numerals or by functional area.
Cache: A predetermined complement of tools, equipment, and /or supplies stored in a
designated location, available for incident use.
Camp: A geographical site within the general incident area (separate from the Incident
Base) that is equipped and staffed to provide sleeping, food, water, and sanitary
services to incident personnel.
Categorizing Resources: The process of organizing resources by category, kind, and
type, including size, capacity, capability, skill, and other characteristics. This makes the
resource ordering and dispatch process within and across organizations and agencies,
and between governmental and nongovernmental entities, more efficient, and ensures
that the resources received are appropriate to their needs.
Certifying Personnel: The process of authoritatively attesting that individuals meet
professional standards for the training, experience, and performance required for key
incident management functions.
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Chain of Command: The orderly line of authority within the ranks of the incident
management organization.
Check -In: The process through which resources first report to an incident. All
responders, regardless of agency affiliation, must report in to receive an assignment in
accordance with the procedures established by the Incident Commander.
Chief: The Incident Command System title for individuals responsible for management
of functional Sections: Operations, Planning, Logistics, Finance /Administration, and
Intelligence /Investigations (if established as a separate Section).
Command: The act of directing, ordering, or controlling by virtue of explicit statutory,
regulatory, or delegated authority.
Command Staff: The staff who report directly to the Incident Commander, including
the Public Information Officer, Safety Officer, Liaison Officer, and other positions as
required. They may have an assistant or assistants, as needed.
Common Operating Picture: An overview of an incident by all relevant parties that
provides incident information enabling the Incident Commander/Unified Command
and any supporting agencies and organizations to make effective, consistent, and
timely decisions.
Common Terminology: Normally used words and phrases- avoiding the use of
different words /phrases for same concepts -to ensure consistency and to allow diverse
incident management and support organizations to work together across a wide variety
of incident management functions and hazard scenarios.
Communications: The process of transmission of information through verbal, written,
or symbolic means.
Communications /Dispatch Center: Agency or interagency dispatch centers, 911 call
centers, emergency control or command dispatch centers, or any naming convention
given to the facility and staff that handles emergency calls from the public and
communication with emergency management/response personnel. The center can serve
as a primary coordination and support element of the Multiagency Coordination
System(s) (MACS) for an incident until other elements of the MACS are formally
established.
Complex: Two or more individual incidents located in the same general area and
assigned to a single Incident Commander or to Unified Command.
Comprehensive Preparedness Guide 101: A guide designed to assist jurisdictions
with developing operations plans. It promotes a common understanding of the
fundamentals of planning and decision making to help emergency planners examine a
hazard and produce integrated, coordinated, and synchronized plans.
Continuity of Government: A coordinated effort within the Federal Government's
executive branch to ensure that National Essential Functions continue to be performed
during a catastrophic emergency (as defined in National Security Presidential Directive
187
51 /Homeland Security Presidential Directive 20).
Continuity of Operations: An effort within individual organizations to ensure that
Primary Mission Essential Functions continue to be performed during a wide range of
emergencies.
Cooperating Agency: An agency supplying assistance other than direct operational or
support functions or resources to the incident management effort.
Coordinate: To advance an analysis and exchange of information systematically
among principals who have or may have a need to know certain information to carry
out specific incident management responsibilities.
Corrective Actions: The implementation of procedures that are based on lessons
learned from actual incidents or from training and exercises.
Credentialing: The authentication and verification of the certification and identity of
designated incident managers and emergency responders.
Critical Infrastructure: Assets, systems, and networks, whether physical or virtual, so
vital to the United States that the incapacitation or destruction of such assets, systems,
or networks would have a debilitating impact on security, national economic security,
national public health or safety, or any combination of those matters.
Delegation of Authority: A statement provided to the Incident Commander by the
Agency Executive delegating authority and assigning responsibility. The delegation of
authority can include objectives, priorities, expectations, constraints, and other
considerations or guidelines, as needed. Many agencies require written delegation of
authority to be given to the Incident Commander prior to assuming command on larger
incidents. (Also known as Letter of Expectation.)
Demobilization: The orderly, safe, and efficient return of an incident resource to its
original location and status.
Department Operations Center (DOC): An Emergency Operations Center (EOC)
specific to a single department or agency. The focus of a DOC is on internal agency
incident management and response. DOCs are often linked to and, in most cases, are
physically represented in a combined agency EOC by authorized agent(s) for the
department or agency.
Deputy: A fully qualified individual who, in the absence of a superior, can be
delegated the authority to manage a functional operation or to perform a specific task.
In some cases a deputy can act as relief for a superior, and therefore must be fully
qualified in the position. Deputies generally can be assigned to the Incident
Commander, General Staff, and Branch Directors.
Director: The Incident Command System title for individuals responsible for
supervision of a Branch.
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Dispatch: The ordered movement of a resource or resources to an assigned operational
mission, or an administrative move from one location to another.
Division: The organizational level having responsibility for operations within a defined
geographic area. Divisions are established when the number of resources exceeds the
manageable span of control of the Section Chief. See Group.
Emergency: Any incident, whether natural or manmade, that requires responsive
action to protect life or property. Under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, an emergency means any occasion or instance for which, in
the determination of the President, Federal assistance is needed to supplement State
and local efforts and capabilities to save lives and to protect property and public health
and safety, or to lessen or avert the threat of a catastrophe in any part of the United
States.
Emergency Management Assistance Compact (EMAC): A congressionally ratified
organization that provides form and structure to interstate mutual aid. Through EMAC,
a disaster affected State can request and receive assistance from other member States
quickly and efficiently, resolving two key issues up front: liability and reimbursement.
Emergency Management /Response Personnel: Includes Federal, State, territorial,
tribal, substate regional, and local governments, NGOs, private sector organizations,
critical infrastructure owners and operators, and all other organizations and individuals
who assume an emergency management role. (Also known as emergency responder.)
Emergency Operations Center (EOC): The physical location at which the
coordination of information and resources to support incident management (on -scene
operations) activities normally takes place. An EOC may be a temporary facility or
may be located in a more central or permanently established facility, perhaps at a
higher level of organization within a jurisdiction. EOCs may be organized by major
functional disciplines (e.g., fire, law enforcement, medical services), by jurisdiction
(e.g., Federal, State, regional, tribal, city, county), or by some combination thereof.
Emergency Operations Plan: An ongoing plan for responding to a wide variety of
potential hazards.
Emergency Public Information: Information that is disseminated primarily in
anticipation of or during an emergency. In addition to providing situational information
to the public, it frequently provides directive actions required to be taken by the general
public.
Evacuation: The organized, phased, and supervised withdrawal, dispersal, or removal
of civilians from dangerous or potentially dangerous areas, and their reception and care
in safe areas.
Event: See Planned Event.
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Federal: Of or pertaining to the Federal Government of the United States of America.
Field Operations Guide: Durable pocket or desk guides that contain essential
information required to perform specific assignments or functions.
Finance /Administration Section: The Incident Command System Section responsible
for all administrative and financial considerations surrounding an incident.
Function: The five major activities in the Incident Command System: Command,
Operations, Planning, Logistics, and Finance /Administration. A sixth function,
Intelligence /Investigations, may be established, if required, to meet incident
management needs. The term function is also used when describing the activity
involved (e.g., the planning function).
General Staff: A group of incident management personnel organized according to
function and reporting to the Incident Commander. The General Staff normally consists
of the Operations Section Chief, Planning Section Chief, Logistics Section Chief, and
Finance /Administration Section Chief. An Intelligence /Investigations Chief may be
established, if required, to meet incident management needs.
Group: An organizational subdivision established to divide the incident management
structure into functional areas of operation. Groups are composed of resources
assembled to perform a special function not necessarily within a single geographic
division. See Division.
Hazard: Something that is potentially dangerous or harmful, often the root cause of an
unwanted outcome.
Incident: An occurrence, natural or manmade, that requires a response to protect life
or property. Incidents can, for example, include major disasters, emergencies, terrorist
attacks, terrorist threats, civil unrest, wildland and urban fires, floods, hazardous
materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes,
tornadoes, tropical storms, tsunamis, war- related disasters, public health and medical
emergencies, and other occurrences requiring an emergency response.
Incident Action Plan: An oral or written plan containing general objectives reflecting
the overall strategy for managing an incident. It may include the identification of
operational resources and assignments. It may also include attachments that provide
direction and important information for management of the incident during one or more
operational periods.
Incident Base: The location at which primary Logistics functions for an incident are
coordinated and administered. There is only one Base per incident. (Incident name or
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other designator will be added to the term Base.) The Incident Command Post may be
co- located with the Incident Base.
Incident Command: The Incident Command System organizational element
responsible for overall management of the incident and consisting of the Incident
Commander (either single or unified command structure) and any assigned supporting
staff.
Incident Commander (IC): The individual responsible for all incident activities,
including the development of strategies and tactics and the ordering and release of
resources. The IC has overall authority and responsibility for conducting incident
operations and is responsible for the management of all incident operations at the
incident site.
Incident Command Post (ICP): The field location where the primary functions are
performed. The ICP may be co- located with the Incident Base or other incident
facilities.
Incident Command System (ICS): A standardized on -scene emergency management
construct specifically designed to provide an integrated organizational structure that
reflects the complexity and demands of single or multiple incidents, without being
hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment,
personnel, procedures, and communications operating within a common organizational
structure, designed to aid in the management of resources during incidents. It is used
for all kinds of emergencies and is applicable to small as well as large and complex
incidents. ICS is used by various jurisdictions and functional agencies, both public and
private, to organize field -level incident management operations.
Incident Management: The broad spectrum of activities and organizations providing
effective and efficient operations, coordination, and support applied at all levels of
government, utilizing both governmental and nongovernmental resources to plan for,
respond to, and recover from an incident, regardless of cause, size, or complexity.
Incident Management Team (IMT): An Incident Commander and the appropriate
Command and General Staff personnel assigned to an incident. The level of training
and experience of the IMT members, coupled with the identified formal response
requirements and responsibilities of the IMT, are factors in determining "type," or
level, of IMT.
Incident Objectives: Statements of guidance and direction needed to select
appropriate strategy(s) and the tactical direction of resources. Incident objectives are
based on realistic expectations of what can be accomplished when all allocated
resources have been effectively deployed. Incident objectives must be achievable and
measurable, yet flexible enough to allow strategic and tactical alternatives.
Information Management: The collection, organization, and control over the
structure, processing, and delivery of information from one or more sources and
distribution to one or more audiences who have a stake in that information.
Integrated Planning System: A system designed to provide common processes for
developing and integrating plans for the Federal Government to establish a
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comprehensive approach to national planning in accordance with the Homeland
Security Management System as outlined in the National Strategy for Homeland
Security.
Intelligence/Investigations: An organizational subset within ICS. Intelligence
gathered within the Intelligence /Investigations function is information that either leads
to the detection, prevention, apprehension, and prosecution of criminal activities -or the
individual(s) involved including terrorist incidents or information that leads to
determination of the cause of a given incident (regardless of the source) such as public
health events or fires with unknown origins. This is different from the normal
operational and situational intelligence gathered and reported by the Planning Section.
Interoperability: Ability of systems, personnel, and equipment to provide and receive
functionality, data, information and/or services to and from other systems, personnel,
and equipment, between both public and private agencies, departments, and other
organizations, in a manner enabling them to operate effectively together. Allows
emergency management /response personnel and their affiliated organizations to
communicate within and across agencies and jurisdictions via voice, data, or video -on-
demand, in real time, when needed, and when authorized.
Job Aid: Checklist or other visual aid intended to ensure that specific steps of
completing a task or assignment are accomplished.
Joint Field Office (JFO): The primary Federal incident management field structure.
The JFO is a temporary Federal facility that provides a central location for the
coordination of Federal, State, tribal, and local governments and private- sector and
nongovernmental organizations with primary responsibility for response and recovery.
The JFO structure is organized, staffed, and managed in a manner consistent with
National Incident Management System principles. Although the JFO uses an Incident
Command System structure, the JFO does not manage on -scene operations. Instead, the
JFO focuses on providing support to on -scene efforts and conducting broader support
operations that may extend beyond the incident site.
Joint Information Center (JIC): A facility established to coordinate all incident
related public information activities. It is the central point of contact for all news
media. Public information officials from all participating agencies should co- locate at
the JIC.
Joint Information System (JIS): A stricture that integrates incident information and
public affairs into a cohesive organization designed to provide consistent, coordinated,
accurate, accessible, timely, and complete information during crisis or incident
operations. The mission of the JIS is to provide a structure and system for developing
and delivering coordinated interagency messages; developing, recommending, and
executing public information plans and strategies on behalf of the Incident Commander
(IC); advising the IC concerning public affairs issues that could affect a response
effort; and controlling rumors and inaccurate information that could undermine public
confidence in the emergency response effort.
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Jurisdiction: A range or sphere of authority. Public agencies have jurisdiction at an
incident related to their legal responsibilities and authority. Jurisdictional authority at
an incident can be political or geographical (e.g., Federal, State, tribal, local boundary
lines) or functional (e.g., law enforcement, public health).
Jurisdictional Agency: The agency having jurisdiction and responsibility for a
specific geographical area, or a mandated function.
Key Resource: Any publicly or privately controlled resource essential to the minimal
operations of the economy and government.
Letter of Expectation: See Delegation of Authority.
Liaison: A form of communication for establishing and maintaining mutual
understanding and cooperation.
Liaison Officer: A member of the Command Staff responsible for coordinating with
representatives from cooperating and assisting agencies or organizations.
Local Government: Public entities responsible for the security and welfare of a
designated area as established by law. A county, municipality, city, town, township,
local public authority, school district, special district, intrastate district, council of
governments (regardless of whether the council of governments is incorporated as a
nonprofit corporation under State law), regional or interstate government entity, or
agency or instrumentality of a local government; an Indian tribe or authorized tribal
entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural
community, unincorporated town or village, or other public entity. See Section 2 (10),
Homeland Security Act of 2002, Pub. L. 107 -296, 116 Stat. 2135 (2002).
Logistics: The process and procedure for providing resources and other services to
support incident management.
Logistics Section: The Incident Command System Section responsible for providing
facilities, services, and material support for the incident.
Management by Objectives: A management approach that involves a five -step
process for achieving the incident goal. The Management by Objectives approach
includes the following: establishing overarching incident objectives; developing
strategies based on overarching incident objectives; developing and issuing
assignments, plans, procedures, and protocols; establishing specific, measurable tactics
or tasks for various incident management functional activities and directing efforts to
attain them, in support of defined strategies; and documenting results to measure
performance and facilitate corrective action.
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Manager: Individual within an Incident Command System organizational unit who is
assigned specific managerial responsibilities (e.g., Staging Area Manager or Camp
Manager).
Mitigation: Activities providing a critical- foundation in the effort to reduce the loss of
life and property from natural and /or manmade disasters by avoiding or lessening the
impact of a disaster and providing value to the public by creating safer communities.
Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated
damage. These activities or actions, in most cases, will have a long -term sustained
effect.
Mobilization: The process and procedures used by all organizations- Federal, State,
tribal, and local -for activating, assembling, and transporting all resources that have
been requested to respond to or support an incident.
Mobilization Guide: Reference document used by organizations outlining agreements,
processes, and procedures used by all participating agencies /organizations for
activating, assembling, and transporting resources.
Multiagency Coordination (MAC) Group: A group of administrators or executives,
or their appointed representatives, who are typically authorized to commit agency
resources and funds. A MAC Group can provide coordinated decision making and
resource allocation among cooperating agencies, and may establish the priorities
among incidents, harmonize agency policies, and provide strategic guidance and
direction to support incident management activities. MAC Groups may also be known
as multiagency committees, emergency management committees, or as otherwise
defined by the Multiagency Coordination System.
Multiagency Coordination System (MACS): A system that provides the architecture
to support coordination for incident prioritization, critical resource allocation,
communications systems integration, and information coordination. MACS assist
agencies and organizations responding to an incident. The elements of a MACS include
facilities, equipment, personnel, procedures, and communications. Two of the most
commonly used elements are Emergency Operations Centers and MAC Groups.
Multijurisdictional Incident: An incident requiring action from multiple agencies that
each have jurisdiction to manage certain aspects of an incident. In the Incident
Command System, these incidents will be managed under Unified Command.
Mutual Aid Agreement or Assistance Agreement: Written or oral agreement
between and among agencies /organizations and/or jurisdictions that provides a
mechanism to quickly obtain emergency assistance in the form of personnel,
equipment, materials, and other associated services. The primary objective is to
facilitate rapid, short-term deployment of emergency support prior to, during, and/or
after an incident.
National: Of a nationwide character, including the Federal, State, tribal, and local
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aspects of governance and policy.
National Essential Functions: A subset of government functions that are necessary to
lead and sustain the Nation during a catastrophic emergency and that, therefore, must
be supported through continuity of operations and continuity of government
capabilities.
National Incident Management System: A set of principles that provides a
systematic, proactive approach guiding government agencies at all levels,
nongovernmental organizations, and the private sector to work seamlessly to prevent,
protect against, respond to, recover from, and mitigate the effects of incidents,
regardless of cause, size, location, or complexity, in order to reduce the loss of life or
property and harm to the environment.
National Response Framework: A guide to how the Nation conducts all- hazards
response.
Nongovernmental Organization (NGO): An entity with an association that is based
on interests of its members, individuals, or institutions. It is not created by a
government, but it may work cooperatively with government. Such organizations serve
a public purpose, not a private benefit. Examples of NGOs include faith -based charity
organizations and the American Red Cross. NGOs, including voluntary and faith -based
groups, provide relief services to sustain life, reduce physical and emotional distress,
and promote the recovery of disaster victims. Often these groups provide specialized
services that help individuals with disabilities. NGOs and voluntary organizations play
a major role in assisting emergency managers before, during, and after an emergency.
Officer: The Incident Command System title for a person responsible for one of the
Command Staff positions of Safety, Liaison, and Public Information.
Operational Period: The time scheduled for executing a given set of operation
actions, as specified in the Incident Action Plan. Operational periods can be of various
lengths, although usually they last 12 to 24 hours.
Operations Section: The Incident Command System (ICS) Section responsible for all
tactical incident operations and implementation of the Incident Action Plan. In ICS, the
Operations Section normally includes subordinate Branches, Divisions, and /or Groups.
Organization: Any association or group of persons with like objectives. Examples
include, but are not limited to, governmental departments and agencies,
nongovernmental organizations, and the private sector.
Personal Responsibility: The obligation to be accountable for one's actions.
Personnel Accountability: The ability to account for the location and welfare of
incident personnel. It is accomplished when supervisors ensure that Incident Command
System principles and processes are functional and that personnel are working within
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established incident management guidelines.
Plain Language: Communication that can be understood by the intended audience and
meets the purpose of the communicator. For the purpose of the National Incident
Management System, plain language is designed to eliminate or limit the use of codes
and acronyms, as appropriate, during incident response involving more than a single
agency.
Planned Event: A scheduled nonemergency activity (e.g., sporting event, concert,
parade, etc.).
Planning Meeting: A meeting held as needed before and throughout the duration of an
incident to select specific strategies and tactics for incident control operations and for
service and support planning. For larger incidents, the Planning Meeting is a major
element in the development of the Incident Action Plan.
Planning Section: The Incident Command System Section responsible for the
collection, evaluation, and dissemination of operational information related to the
incident, and for the preparation and documentation of the Incident Action Plan. This
Section also maintains information on the current and forecasted situation and on the
status of resources assigned to the incident.
Portability: An approach that facilitates the interaction of systems that are normally
distinct. Portability of radio technologies, protocols, and frequencies among emergency
management /response personnel will allow for the successful and efficient integration,
transport, and deployment of communications systems when necessary. Portability
includes the standardized assignment of radio channels across jurisdictions, which
allows responders to participate in an incident outside their jurisdiction and still use
familiar equipment.
Pre Positioned Resource: A resource moved to an area near the expected incident site
in response to anticipated resource needs.
Preparedness: A continuous cycle of planning, organizing, training, equipping,
exercising, evaluating, and taking corrective action in an effort to ensure effective
coordination during incident response. Within the National Incident Management
System, preparedness focuses on the following elements: planning; procedures and
protocols; training and exercises; personnel qualification and certification; and
equipment certification.
Preparedness Organization: An organization that provides coordination for
emergency management and incident response activities before a potential incident.
These organizations range from groups of individuals to small committees to large
standing organizations that represent a wide variety of committees, planning groups,
and other organizations (e.g., Citizen Corps, Local Emergency Planning Committees,
Critical Infrastructure Sector Coordinating Councils).
Prevention: Actions to avoid an incident or to intervene to stop an incident from
occurring. Prevention involves actions to protect lives and property. It involves
applying intelligence and other information to a range of activities that may include
such countermeasures as deterrence operations; heightened inspections; improved
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surveillance and security operations; investigations to determine the full nature and
source of the threat; public health and agricultural surveillance and testing processes;
immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement
operations aimed at deterring, preempting, interdicting, or disrupting illegal activity
and apprehending potential perpetrators and bringing them to justice.
Primary Mission Essential Functions: Government functions that must be performed
in order to support or implement the performance of National Essential Functions
before, during, and in the aftermath of an emergency.
Private Sector: Organizations and individuals that are not part of any governmental
structure. The private sector includes for profit and not for profit organizations, formal
and informal structures, commerce, and industry.
Protocol: A set of established guidelines for actions (which may be designated by
individuals, teams, functions, or capabilities) under various specified conditions.
Public Information: Processes, procedures, and systems for communicating timely,
accurate, and accessible information on an incident's cause, size, and current situation;
resources committed; and other matters of general interest to the public, responders,
and additional stakeholders (both directly affected and indirectly affected).
Public Information Officer: A member of the Command Staff responsible for
interfacing with the public and media and /or with other agencies with incident related
information requirements.
Publications Management: Subsystem that manages the development, publication
control, publication supply, and distribution of National Incident Management System
materials.
Recovery: The development, coordination, and execution of service- and site
restoration plans; the reconstitution of government operations and services; individual,
private- sector, nongovernmental, and public assistance programs to provide housing
and to promote restoration; long -term care and treatment of affected persons; additional
measures for social, political, environmental, and economic restoration; evaluation of
the incident to identify lessons learned; post incident reporting; and development of
initiatives to mitigate the effects of future incidents.
Recovery Plan: A plan developed to restore an affected area or community.
Reimbursement: A mechanism to recoup funds expended for incident specific
activities.
Resource Management: A system for identifying available resources at all
jurisdictional levels to enable timely, efficient, and unimpeded access to resources
needed to prepare for, respond to, or recover from an incident. Resource management
under the National Incident Management System includes mutual aid agreements and
assistance agreements; the use of special Federal, State, tribal, and local teams; and
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resource mobilization protocols.
Resource Tracking: A standardized, integrated process conducted prior to, during,
and after an incident by all emergency management/response personnel and their
associated organizations.
Resources: Personnel and major items of equipment, supplies, and facilities available
or potentially available for assignment to incident operations and for which status is
maintained. Resources are described by kind and type and may be used in operational
support or supervisory capacities at an incident or at an Emergency Operations Center.
Response: Activities that address the short-term, direct effects of an incident.
Response includes immediate actions to save lives, protect property, and meet basic
human needs. Response also includes the execution of emergency operations plans and
of mitigation activities designed to limit the loss of life, personal injury, property
damage, and other unfavorable outcomes. As indicated by the situation, response
activities include applying intelligence and other information to lessen the effects or
consequences of an incident; increased security operations; continuing investigations
into nature and source of the threat; ongoing public health and agricultural surveillance
and testing processes; immunizations, isolation, or quarantine; and specific law
enforcement operations aimed at preempting, interdicting, or disrupting illegal activity,
and apprehending actual perpetrators and bringing them to justice.
Retrograde: To return resources back to their original location.
Safety Officer: A member of the Command Staff responsible for monitoring incident
operations and advising the Incident Commander on all matters relating to operational
safety, including the health and safety of emergency responder personnel.
Section: The Incident Command System organizational level having responsibility for
a major functional area of incident management (e.g., Operations, Planning, Logistics,
Finance /Administration, and Intelligence /Investigations (if established). The Section is
organizationally situated between the Branch and the Incident Command.
Single Resource: An individual, a piece of equipment and its personnel complement,
or a crew /team of individuals with an identified work supervisor that can be used on an
incident.
Situation Report: Confirmed or verified information regarding the specific details
relating to an incident.
Span of Control: The number of resources for which a supervisor is responsible,
usually expressed as the ratio of supervisors to individuals. (Under the National
Incident Management System, an appropriate span of control is between 1:3 and 1:7,
with optimal being 1:5, or between 1:8 and 1:10 for many large -scale law enforcement
operations.)
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Special Needs Population: A population whose members may have additional needs
before, during, and after an incident in functional areas, including but not limited to:
maintaining independence, communication, transportation, supervision, and medical
care. Individuals in need of additional response assistance may include those who have
disabilities; who live in institutionalized settings; who are elderly; who are children;
who are from diverse cultures, who have limited English proficiency, or who are non-
English- speaking; or who are transportation disadvantaged.
Staging Area: Temporary location for available resources. A Staging Area can be any
location in which personnel, supplies, and equipment can be temporarily housed or
parked while awaiting operational assignment.
Standard Operating Guidelines: A set of instructions having the force of a directive,
covering those features of operations which lend themselves to a definite or
standardized procedure without loss of effectiveness.
Standard Operating Procedure: A complete reference document or an operations
manual that provides the purpose, authorities, duration, and details for the preferred
method of performing a single function or a number of interrelated functions in a
uniform manner.
State: When capitalized, refers to any State of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American
Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the
United States. See Section 2 (14), Homeland Security Act of 2002, Pub. L. 107 -296,
116 Stat. 2135 (2002).
Status Report: Information specifically related to the status of resources (e.g., the
availability or assignment of resources).
Strategy: The general plan or direction selected to accomplish incident objectives.
Strike Team: A set number of resources of the same kind and type that have an
established minimum number of personnel, common communications, and a leader.
Substate Region: A grouping of jurisdictions, counties, and/or localities within a State
brought together for specified purposes (e.g., homeland security, education, public
health), usually containing a governance structure.
Supervisor: The Incident Command System title for an individual responsible for a
Division or Group.
Supporting Agency: An agency that provides support and /or resource assistance to
another agency. See Assisting Agency.
Supporting Technology: Any technology that may be used to support the National
Incident Management System, such as orthophoto mapping, remote automatic weather
stations, infrared technology, or communications.
System: Any combination of facilities, equipment, personnel, processes, procedures,
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and communications integrated for a specific purpose.
Tactics: The deployment and directing of resources on an incident to accomplish the
objectives designated by strategy.
Task Force: Any combination of resources assembled to support a specific mission or
operational need. All resource elements within a Task Force must have common
communications and a designated leader.
Technical Specialist: Person with special skills that can be used anywhere within the
Incident Command System organization. No minimum qualifications are prescribed, as
technical specialists normally perform the same duties during an incident that they
perform in their everyday jobs, and they are typically certified in their fields or
professions.
Technology Standards: Conditions, guidelines, or characteristics that may be required
to facilitate the interoperability and compatibility of major systems across
jurisdictional, geographic, and functional lines.
Technology Support: Assistance that facilitates incident operations and sustains the
research and development programs that underpin the long -term investment in the
Nation's future incident management capabilities.
Terrorism: As defined in the Homeland Security Act of 2002, activity that involves an
act that is dangerous to human life or potentially destructive of critical infrastructure or
key resources; is a violation of the criminal laws of the United States or of any State or
other subdivision of the United States; and appears to be intended to intimidate or
coerce a civilian population, to influence the policy of a government by intimidation or
coercion, or to affect the conduct of a government by mass destruction, assassination,
or kidnapping.
Threat: Natural or manmade occurrence, individual, entity, or action that has or
indicates the potential to harm life, information, operations, the environment, and/or
property.
Tools: Those instruments and capabilities that allow for the professional performance
of tasks, such as information systems, agreements, doctrine, capabilities, and legislative
authorities.
Tribal: Referring to any Indian tribe, band, nation, or other organized group or
community, including any Alaskan Native Village as defined in or established pursuant
to the Alaskan Native Claims Settlement Act (85 Stat. 688) [43 U.S.C.A. and 1601 et
seq.], that is recognized as eligible for the special programs and services provided by
the United States to Indians because of their status as Indians.
Type: An Incident Command System resource classification that refers to capability.
Type 1 is generally considered to be more capable than Types 2, 3, or 4, respectively,
because of size, power, capacity, or (in the case of Incident Management Teams)
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experience and qualifications.
Unified Approach: The integration of resource management, communications and
information management, and command and management in order to form an effective
system.
Unified Area Command: Version of command established when incidents under an
Area Command are multijurisdictional. See Area Command.
Unified Command (UC): An Incident Command System application used when more
than one agency has incident jurisdiction or when incidents cross political jurisdictions.
Agencies work together through the designated members of the UC, often the senior
persons from agencies and/or disciplines participating in the UC, to establish a
common set of objectives and strategies and a single Incident Action Plan.
Unit: The organizational element with functional responsibility for a specific incident
planning, logistics, or finance /administration activity.
Unit Leader: The individual in charge of managing Units within an Incident
Command System (ICS) functional Section. The Unit can be staffed by a number of
support personnel providing a wide range of services. Some of the support positions are
pre established within ICS (e.g., Base /Camp Manager), but many others will be
assigned as technical specialists.
Unity of Command: An Incident Command System principle stating that each
individual involved in incident operations will be assigned to only one supervisor.
Vital Records: The essential agency records that are needed to meet operational
responsibilities under national security emergencies or other emergency or disaster
conditions (emergency operating records), or to protect the legal and financial rights of
the government and those affected by government activities (legal and financial rights
records).
Volunteer: For purposes of the National Incident Management System, any individual
accepted to perform services by the lead agency (which has authority to accept
volunteer services) when the individual performs services without promise,
expectation, or receipt of compensation for services performed. See 16 U.S.C. 742f(c)
and 29 CFR 553.10
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City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
July 6, 2011 5: 00 p. m.; Conference Room #3 *Wednesday due to holiday
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson
Staff: Mike Villa, Shawn Hunstock, Marty Grisham, Nick Olivas and Kimberly Matej
Guest: Chuck Parrish
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. SCORE Investigative Services Agreement
Staff is seeking Council approval to enter into an Investigative Assistance Agreement with all SCORE
detention facility member cities (Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and
Tukwila).
This cooperative agreement is for investigative services for any criminal or significant activity that that
occurs at the SCORE facility and pursuant to RCW Chapter 10.93 (Mutual Aid Peace Officers Powers
Act). Investigative needs will be equally shared among member cities as necessary. Misdemeanor crimes
will be handled through internal processes. Without this investigative agreement, services would need to
be contracted and paid for through an outside entity (i.e.: King County). Legal has reviewed the
agreement, and the agreement has been approved by the SCORE Operations and Administrative Boards.
UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION.
B. Ordinance Update: Emergency Management
Staff is seeking Council approval of an ordinance amending existing Tukwila Municipal Code (TMC)
Section 2.57 regarding Emergency Management. The proposed draft ordinance addresses discrepancies as
identified through the Revised Code of Washington, and updates definitions and duties as appropriate.
This section of the TMC was last updated via ordinance in February 2008. The item is returning to
Committee from January 19, 2011, when the Committee suggested several areas of the ordinance that
needed clarification and/or further definition for application. Those areas have been modified and staff is
returning to Committee for additional review. Highlights of changes include:
New Section: Mayor's Responsibilities
Title Changes
Clarification/Specification of Roles (i.e.: changing control to coordination)
Staff mentioned that the new ordinance is NIMS compliant. All other City- issued emergency plans will
be built off of this ordinance increasing reliability, coordination and consistency of responsibilities.
UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION.
C. Donation to Fire Department: Ford Expedition
Staff is seeking Council approval to accept the donation of a 1997 Ford Expedition for the Tukwila Fire
Explorer Post from the Valley Regional Fire Authority.
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