HomeMy WebLinkAboutCOW 2011-07-11 Item 4F - Donation - 1997 Ford Expedition to Fire Department COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 11-073 STAFF SPONSOR: NICK OLIVAS IORIGINALAGENDADATE: 07/11/11
AG1 -;ND,\ IrEM TITIa Vehicle Donation To The Fire Department Explorer Program
C1ITGORY Discussion Motion Resolution Ordinance BidAvard Public Hearing [:]Other
Mtg Date 07/11/11 Mig Date Mtg Date Mtg Date 07/18/11 Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PIV
SPONSOR'S The Valley Regional Fire Authority has donated a 1997 Fore Expedition to the Tukwila
SUMMARY Explorer Post. This vehicle will be used primarily to transport explorers to and from
meetings and events.
R1sVIEWID BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 07/06/11 COMMITTEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept the donation of the Expedition
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EYPI:,NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1642 oil change and fuel annually) $0 $0
Fund Source: FIRE 000- 11 -S22- 200 -4S -9S
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
07/11/11
MTG. DATE I ATTACHMENTS
07/11/11 I Informational Memorandum dated 6/29/11
I I Draft Ordinance.
07/18/11
I
I
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Nick Olivas, Fire Chief
DATE: June 29, 2011
SUBJECT: Ordinance accepting the donation of a 1997 Ford Expedition
ISSUE
Valley Regional Fire Authority would like to donate a 1997 Ford Expedition to the Tukwila Fire
Explorer Post.
BACKGROUND
The Tukwila Fire Explorer post has been in existence since the early 1980's serving the fire
department and greater Tukwila community since their inception. Over the last several years,
they have developed a close working relationship with the SeaTac Explorer group, due in part to
our department hosting summer school for the Occupational Skills Center Fire Program. As part
of this close working relationship the two posts have merged and are called Zone III explorers.
Fires and other long term incidents require that a rehab area be set up for emergency
personnel. Rehab can be as simple as sitting and resting, but in most incidents it involves
keeping track of vital signs, providing beverages for hydration and even providing snacks or
more substantial meals. Explorers are utilized along with the medics to set up rehab as needed.
In addition, it is common for the explorers to help firefighters pick up and reload hose and
generally get their apparatus back in service quicker.
The Rehab Unit is called if there is a fire in Zone III. Prior to the explorers responding, one of
the explorer advisors responds to the scene to determine whether or not the explorers are
actually needed. If they are needed, they are paged out and respond to their home station to be
transported.
DISCUSSION
We currently utilize a 1992 Ford Econoline Van for the explorers. This vehicle will carry up to 7
passengers and has the back cargo area stuffed with supplies. Unfortunately, we are unable to
carry everything we need in this vehicle. For example, we have a rehab tent that we purchased
a few years ago to be in compliance with the Washington Administrative Code (WAC) to provide
shelter for responders from the elements while they are in rehab. The piece of equipment
should be carried in the Econoline but there isn't enough space available at this time.
If the donated vehicle is accepted, we will remove at least one seat in the van in order to store
more supplies including the rehab tent. The Expedition will be used primarily to transport
explorers to meetings and events they participate in. In addition, it will be used on a limited
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INFORMATIONAL MEMO
Page 2
basis by the Tukwila advisor on duty (currently once every 6 -8 weeks) to respond to incidents to
determine whether or not the explorers are actually needed at the scene.
Fleet Supervisor Jeff Morton estimated that we will need to invest $1465.00 (before tax) into the
vehicle. Additionally, annual maintenance will be required for the vehicle. Our lead explorer
advisor estimates that it will only be driven enough to require 1, possibly 2 oil changes per year.
We anticipate that the significant operating cost for the vehicle will be for fuel, and we anticipate
that to be $2,300.00 per year.
In addition, if the vehicle develops a significant mechanical problem, we would discuss those
expenses with fleet and finance to determine whether to make the repairs or surplus the vehicle.
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2011 Committee of the Whole
meeting and subsequent July 18, 2011 regular Meeting.
ATTACHMENTS
Draft Ordinance
WA2011 Info MemosTire Explorer vehicle donation Info Memo.doc
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DR A F T
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ACCEPTING A 1997 FORD EXPEDITION
AS A DONATION FROM THE VALLEY REGIONAL FIRE AUTHORITY
FOR USE BY THE TUKWILA FIRE EXPLORER PROGRAM;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Valley Regional Fire Authority wishes to donate a 1997 Ford
Expedition to the City of Tukwila for use in the operation of the Fire Explorer Program;
and
WHEREAS, the vehicle will be used to respond to and support the regional fire and
police agencies in emergency and disaster response; and
WHEREAS, the Tukwila Fire Explorer program responded to 67 emergency
incidents in 2010; and
WHEREAS, the Tukwila Fire Explorers put in over 1,000 community service hours
in 2010; and
WHEREAS, the Tukwila Fire Explorer program budget does not support the
purchase of a vehicle; and
WHEREAS, Tukwila Fire Chief Nick Olivas supports and recommends acceptance
of the 1997 Ford Expedition; and
WHEREAS, in accordance with RCW 35.21.100, cities are allowed, by ordinance,
to accept money and property donations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Donation Accepted. The City of Tukwila hereby accepts the generous
donation of a 1997 Ford Expedition from the Valley Regional Fire Authority for use in
the Tukwila Fire Explorer program.
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Section 2. Severability. Should any section, paragraph, sentence, clause or phrase
of this ordinance, or its application to any person or circumstance, be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance
be pre empted by state or federal law or regulation, such decision or pre emption shall not
affect the validity of the remaining portions of this ordinance or its application to other
persons or circumstances.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk Jim Haggerton, Mayor
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number:
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City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
July 6, 2011— 5: 00 p.m.; Conference Room #3 *Wednesday due to holiday
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson
Staff: Mike Villa, Shawn Hunstock, Marty Grisham, Nick Olivas and Kimberly Matej
Guest: Chuck Parrish
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:00 p.m.
L PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. SCORE Investigative Services Agreement
Staff is seeking Council approval to enter into an Investigative Assistance Agreement with all SCORE
detention facility member cities (Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and
Tukwila).
This cooperative agreement is for investigative services for any criminal or significant activity that that
occurs at the SCORE facility and pursuant to RCW Chapter 10.93 (Mutual Aid Peace Officers Powers
Act). Investigative needs will be equally shared among member cities as necessary. Misdemeanor crimes
will be handled through internal processes. Without this investigative agreement, services would need to
be contracted and paid for through an outside entity (i.e.: King County). Legal has reviewed the
agreement, and the agreement has been approved by the SCORE Operations and Administrative Boards.
UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION.
B. Ordinance Undate: Emergencv Management
Staff is seeking Council approval of an ordinance amending existing Tukwila Municipal Code (TMC)
Section 2.57 regarding Emergency Management. The proposed draft ordinance addresses discrepancies as
identified through the Revised Code of Washington, and updates definitions and duties as appropriate.
This section of the TMC was last updated via ordinance in February 2008. The item is returning to
Committee from January 19, 2011, when the Committee suggested several areas of the ordinance that
needed clarification and/or further definition for application. Those areas have been modified and staff is
returning to Committee for additional review. Highlights of changes include:
New Section: Mayor's Responsibilities
Title Changes
Clarification/Specification of Roles (i.e.: changing control to coordination)
Staff mentioned that the new ordinance is NIMS compliant. All other City- issued emergency plans will
be built off of this ordinance increasing reliability, coordination and consistency of responsibilities.
UNANIMOUS APPROVAL. FORWARD TO JULY 11 COW FOR DISCUSSION.
C. Donation to Fire Deoartment: Ford Expedition
Staff is seeking Council approval to accept the donation of a 1997 Ford Expedition for the Tukwila Fire
Explorer Post from the Valley Regional Fire Authority.
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Finance Safety Committee Minutes Julv 6.2011- Paae 2
Acceptance of this vehicle will allow for the transport of more equipment and Explorers as needed to
respond to incident recovery, meetings and other events. Upkeep costs will be absorbed into the Fire
Department's current budget. This vehicle will not be considered a City pool vehicle, and will not be
funded in the City's vehicle replacement program. UNANIMOUS APPROVAL. FORWARD TO
JULY II COW FOR DISCUSSION.
D. Sales Tax Report March/Anril 2011 Receipts
Information for March receipts was provided in the Committee agenda packet, and Shawn Hunstock
distributed the April report at the meeting.
Sales tax receipts for both March and April increased compared to the same months last year as well as
budget. Actual receipts were up $274,000 from budget in March and $150,000 in April. As of April,
receipt totals are up by 12% cumulative for the year. Additionally, the City continues to receive
mitigation payments. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:39 p.m.
Next meeting: Tuesday, July 19, 2011 5:00 p.m. Conference Room #3
Mint 4 Committee Chair Approval
sb AM. Revi ewed by SH and MG.
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