HomeMy WebLinkAboutCDN 2017-09-11 Item 2B - Purchase - Emergency Purchase of Mower for Foster Golf CourseCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks & Recreation Director
BY: Robert Eaton, Parks & Recreation Manager
CC: Mayor Ekberg
DATE: September 5, 2017
SUBJECT: Emergency Purchase of Mower for Foster Golf Links
ISSUE
Replacement of failed winter -time mower for Foster Golf Links.
BACKGROUND
Foster Golf Links winter -time mower's transmission failed on August 25, 2017 and has several other
issues wrong with it as well (e.g. hydraulic system breaking down, pump failure, metal debris in
filters and valves causing valve damage, and the front and rear reels are bad and in need of repair
to several of the parts in them). This mower (unit # 6609) is primarily used for "rough" mowing when
the turf gets muddy in the wet season. It has four-wheel drive and receives a rougher than normal
level of added wear and tear. The estimate for repairs totals over $9,000 and many of the parts are
no longer available.
Historically, because this mower is used for rough mowing compared to the precision mowing of
many of the other mowers for greens and tees, an older model mower has been used. Purchasing a
brand new mower for $45,000 does not seem cost-effective because of the type of mowing it will be
used for and rotating the inventory can be done as mowers vary in types, sizes, and purpose (i.e. a
greens mower cannot be used for rough mowing in the mud). There is currently a used but newer
model mower at the local dealer for sale for $6,000. Staff work closely with this vendor often for
parts and have checked it out and agree it would be a good replacement for mower unit # 6609 and
is a good price too.
DISCUSSION
City Policy #300-02 states that a purchase of unbudgeted capital equipment of $5,000 or more
requires approval by City Council, Although this was not a planned purchase in the 2017/18 Capital
Vehicle Equipment Replacement Budget cycle, it is a budgeted and scheduled piece of equipment
that has failed and needs to be replaced. There is currently $7100 funded to the replacement of
mower unit # 6609, The used mower from the dealer is $6,000 and because it is a newer model
than unit # 6609 parts are still available for future repairs as well.
FINANCIAL IMPACT
The out the door price was negotiated to $6,050 with the local Toro dealer that staff work with often
RECOMMENDATION
The Council Committee is being asked to approve the purchase of the used mower for Foster Golf
Links out of the 501 Capital Vehicle Equipment Replacement Budget for a price of $6,050 to
replace the failed mower unit # 6609.
ATTACHMENTS
Quote for Mower
7
Date: September 6, 2017
Summary
Configuration Name Qty Unit Price Sub Total Sales Tax Total
010-Preown RM 5410-D Crosstrax,Bbld reels,rea 1
$5,500.00 $5,500.00
$550,00
$6,050.00
Totals:
$5,500.00
$550.00
$6,050.00
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Date: September 6, 2017
Quotation for Foster Golf Links
Configuration Product Details
010-Preown RM 5410-D Crosstrax,8bld reels,rea
Model Product Description Qty Unit Price Extended Sales Tax Total
03670- Preown RM 5410-D Crosstrax,ftld reels,rea 1 $5,500.00 $5,500-00 $550.00 $6,050.00
280000335
Totals: $6,050.00
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Quotation for Foster Golf Links
Date: September 6, 2017
Standard Terms and Conditions
Prices, including all finance options, are valid for 30 days from date of quotation. Open Account Terms are
N30, subject to credit approval. Used and demo equipment is in high demand and availability is subject to
change. Delivery is FOB Destination, unless otherwise stated
Office Locations
Northern California:
5646 W Barstow Ave Ste 104
Fresno, CA 93722
Fax: (559) 277-7123
2438 Radley Court
Hayward, CA 94545
Fax: (510) 785-3576
11373 Sunrise Gold Circle
Rancho Cordova, CA 95742
Fax: (800) 241-1997
Southern California:
79-253 Country Club Drive
Bermuda Dunes, CA 92203
Fax: (760) 345-4297
955 Beacon Street
Brea, CA 92821
Fax: (800) 775-8873
2110 La Mirada Ste 100
Vista, CA 92083
Fax: (760) 734-4285
Pacific Northwest:
11175 SW Elligsen Way
Sherwood, OR 97140
Ph: (503) 691-0250
20224 801" Ave South
Kent, WA 98032
Fax.- (253) 872-6942
2824 East Garland
Spokane, WA 99207
Fax: (509) 483-7563
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