HomeMy WebLinkAboutReg 2017-09-18 Item 4F - Agreement - GIS Inventory of Water System with David Evans & Associates for $59,916.03COUNCIL AGENDA SYNOPSIS
Initialr
Meeting Date
Prepared by
Ai _ o '.v eview
Council review
09/18/17
BG
►1
DI- ,
0 Resolution
.14g Date
❑ Ordinance
Altg Date
❑ Bid Award
MtgDate
[❑ Public Hearing
Mg Date
❑ Other
Mg Date
Mtg Date
Altg
SPONSOR • Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT ❑ P&R ❑ Police ►4 PIV
SPONSOR'S Council is being asked to approve the surveying and asset management database
SUMMARY agreement with David Evans and Associates for the GIS Inventory of the Water System for
2017. David Evans was selected from five consulting firms. This project will be the first
phase of the water inventory and build on the current GIS databases that currently exist
for the sewer and storrn drainage systems. Council is being asked to approve the David
Evens consultant agreement for $59,916.03.
RI .V1I AVI L) 13l' ❑ COW Mtg. ❑ ( A&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DAI'E: 09/12/17
❑ F&S Cmte
❑ Parks
Comm.
CHAIR: KATE
ITEM INFORMATION
ITEM No.
4.F.
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA D.t'I'I:: 09/18/17
AGENDA ITEM Trrl.i: GIS Inventory of the Water System for 2017
Consultant Agreement with David Evans & Associates
CATEGORY GORY • Disartssion
►1
Motion
Date 09/18/17
0 Resolution
.14g Date
❑ Ordinance
Altg Date
❑ Bid Award
MtgDate
[❑ Public Hearing
Mg Date
❑ Other
Mg Date
Mtg Date
Altg
SPONSOR • Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT ❑ P&R ❑ Police ►4 PIV
SPONSOR'S Council is being asked to approve the surveying and asset management database
SUMMARY agreement with David Evans and Associates for the GIS Inventory of the Water System for
2017. David Evans was selected from five consulting firms. This project will be the first
phase of the water inventory and build on the current GIS databases that currently exist
for the sewer and storrn drainage systems. Council is being asked to approve the David
Evens consultant agreement for $59,916.03.
RI .V1I AVI L) 13l' ❑ COW Mtg. ❑ ( A&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DAI'E: 09/12/17
❑ F&S Cmte
❑ Parks
Comm.
CHAIR: KATE
/! Transportation
Cmte
❑ Planning Comm.
KRULLER
COMM I'I'LE
RECOMMENDATIONS:
SPONS(JR/ADMEN.
COMMrrrEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT 1 FUND SOURCE
EximiNi)1't'1Jli]', RI:Qt_iIRE.D AMOUNT BUDGETED APPROPRIATION REQUIRED
$59,916.03 $67,000,00 $0.00
Fund Source: 401 WATER FUND (PAGE 70, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/18/17
MTG. DATE
ATTACHMENTS
09/18/17
Informational Memorandum dated 09/08/17
Consultant Rating Sheet
page 70, 2017 CIP
David Evans Consultant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 9/12/17
77
78
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Commi e
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: September 8, 2017
SUBJECT: GIS Inventory of the Water System
Project No. 81640104
Consultant Selection and Agreement for 2017
ISSUE
Approve David Evans and Associates, Inc. (DEA) for the GIS Inventory of the Tukwila Water
System.
BACKGROUND
The contract for the GIS Inventory of the Water System will start in the Commercial Business
District. It will be the first phase of surveying the Tukwila Water system. The GIS survey project
will continue through the year 2022 with data being used to create an asset management
database for the water system. This project will build on the existing GIS databases that
currently exist for the sewer and storm drainage systems.
ANALYSIS & FISCAL IMPACT
The City invited Requests for Professional Qualifications (RPQ) from five consulting firms that
were listed in the Municipal Research and Services Center's Consultant Roster. Three RPQs
were received; from DEA, PACE Engineers, and Gray & Osborn Engineering. After interviewing
the consultants and reviewing their RPQs, DEA was selected for the GIS Inventory of the Water
System. DEA has completed other design projects for the City and their work has been
satisfactory.
GIS Inventory of Water
Consultant Budget for
Agreement 2017
$ 59,916.03 $67,000.00
RECOMMENDATION
Council is being asked to approve the consultant agreement with David Evans and Associates,
Inc. for the GIS Inventory of the Water System in the amount of $59,916.03 and consider this
item on the Consent Agenda at the September 18, 2017 Regular Meeting.
Attachments: Consultant Rating Sheet
Page 70, 2017-2022 CIP
Consultant Agreement with Scope of Work
W:IPW Eng1PROJECTS'A- Wr Projecls12017 Water GIS (91640104)1lnfo Memo GIS Water DEA 090817 sm.cIocx
79
80
V1 ATAR CIS CCINSUI TIINT SEI L ECTION
S
Jd �gdtid v /•1,
*'ted 1-x6,
lv✓d dfO
'0
2
2
Nike Cusick
Da�iic 9vans is selected fon the piioject.
81
.1
rN
m
o
0
of
e9
cr
u1
N
01
O
O
V1
V1
V1
V
V
00
... 1
X100
0
1-1
01
0A
CT
0
0
O
rn
01
CO
o
o
o
cn
cn
cn
0
0
O
Q1
V1
W
V
V
c
CO
GM
.o
a
w
a
CO
C
-
e,
O
o7S
>,
C7
U
c
ra
ra
1EJCIWEII, [ICI
Nike Cusick
Da�iic 9vans is selected fon the piioject.
81
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: GIS Inventory of Water System Project No. 91640104
The GIS (Geographic Information System ) will provide current as -built data for the Tukwila water system.
DESCRIPTION: The data base will include fire hydrants, valve locations, approximate water line locations, date of installation,
and material type.
The GIS mapping will provide information an the water system that is easily addressable by City staff
JUSTIFICATION: and the public. With GIS data, the City will be able to develop an asset management plan to determine
the water assets needed to be upgraded or replaced.
STATUS: New project for 2017 - 2022 CIP. Combined Asset Management System scheduled for 2017.
MAINT. IMPACT: The survey will provide staff with -up -date information on the location of water line features.
COMMENT:
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
67
100
100
100
100
100
567
Land (RJW)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
0
0
67
100
100
100
100
100
0
567
FUND SOURCES
Awarded Grant
,
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
�
0
Utility Revenue
0
0
67
100
100
100
100
100
0
567
TOTAL SOURCES
0
0
67
100
100
100
100
100
0
567
Project Location:
Entire System
2017 - 2022 Capita! Improvement Program
82
70
City of ruAwiI
E120C Sol tH aenil€ Bciu leti arc , 11u Hvti ila WA 98'188
Contract Number
CONSULTANT AGREEMENT FOR
ENG INEIRRING SERVICIES
THIS AGREEMENT is entered iriio tetween the Ciiy cf TuNvtila, Washingtcn, hereiiriafier
neferrec to as "1 E City", anc Da% is EN, ans A ssocialles, Inc h ere inafter nefE tried la as "th e Consultant,
in consideralic n of the mutt. al t enefils, terms, and cc ndilians h eirErir after specrilliE c .
Project Designation. The Ccrisuliarrl is reiainec by the City 110 Flerform Engineering
F. erviices iri connecllicrn with th El project tiltac GIE Inventory of Water System.
2. Scope cf Services. 111-e Consltlant agneas 10 perfcnrn lhe services, icenlified on Exhibit "A"
attached h ERIE to, including It a pro isicin of all lat an, maieuiiats, EIC 1 ipment aric s1 pplies.
3. Duration cf Agreement; Time fcr Performance. This AgneemErrii shall be in ILII iorice anc
elect Ion a period commencing upon execution and ending unless
elect
saanE r lenminatec under the Flravisions hereinafleii specified. WorN under this Agneernent
shall commerce 1 Ficin written notice by the City to 11El Cc ns111ant to proceec . 11he
C cirisl Ilant ah all perform all services and pnovide all v, ank prodi cit required purse ani to lh is
Agrieerr errs no lalen Wan March 3' , 2018 1 dew.' an extension of s1 ah lime is grantec in
wilting by the City.
4. Payment. The Cansultanl s1 all to paid ty the City fcir campletec worli and for servicies
rierrcened under this Agreement as llollows:
A. Raymeril for lhe worrk provided by the Cara hart shall be rriade as provided on Exhitil
"B" atlached herelc , pro is ec that lh E total amc 1 ri of payment lo the C onsi had sh all
riot excieec $59,916.03 wilt (11 ex Fiiiess uv riitte n modifias lion ol1 th El Agreemeril signet t y
the C ily.
B. The Corm Iliad may submill VOL( h ears 110 th El City ante per month during th El gnogress of
lhe v,auk lon partial payment fan That portion al the priojeat completed lo tale. Such
vouchers will t a checked by t11 e Cily anc, 1 pan sippnoval Thereof, payment shall be
made lolhe Conslllant in the amount approvec.
C. Final payment of any balanae due th El C arrsu slant c 11 th e Iota' aoriirac i price earrrec vt ill
1 Er made promptly upon its asaertainmen1 and verification by the City alter the
completion of the vtiank 1 rrc ant is Agneement and its acceptance by th El City .
D. Raymerit as provided iri this seation shall to fill crcimpensaiiori for worli performed,
services rendered, aric for all materials, supplies, Erg' ipment anc incic errlals necessary
to corr plete the worN .
E. The Ccrisultarrl's reacuics arid amounts pertaining 10 Itis Agrieemerii are lo be kert
availatle tori inspection by riepreseniatives of the City and The state c11 Washington Hort a
peniac of th nee 11:I yeans alto' final payments. Copies shall t EI mace available 1 pon
req L est.
83
E. Clwners hie and Use of Cllolcumerlls. All ccaun anis, dnawings, specifications and tither
ma1E vials prat u c ac by it e Con: u Ilar 1 in connection w ilh the services nE maned u nden this
Agreem€iri shall be the property of the City whether the pnojEct ion which 1FEy are mace is
executed on not. 111-e Cana Ilart s F all be permitted lo retain c apies , including neprod& c it IEr
copies, cif drawings rc specifications for infanmeBarr, refanerlce and use in conneclian with
the C arise Iiant's endeavors. The C orsu Kant shall rot t e responsible fan any use of i he EIE is
documE rils, dnawings, specific a liars or off E n ME aerials by the City on E ny project otF Eur tF e n
the fpojEct specifiec ir tris Agreement.
6. Ccimplience with Laves. 11f a Consultand shall, in performing the services carilemple led by
th is Agreemert, fe 11 Ffully at serve E ric comply wilt. fec anal, stadEI, E ric local Ie ws,
ordinances and rE gu lotions, pplicable lo 11. a Eierviices rendered u rice!' tF is AgrE E ment.
7. Indemnification. T1• El Consultant shall defE ric , indemnity E r c holt tF El City , els cifificeus,
oflicials, employees and volarileers F rimless foam Elily and all claims, injuries, damegEs,
losses or suits incluc ing attorney feieis, anising Ou 1 ol ar resu I1 ing fnam the E ate, errors or
omissions of We Clarsultant in perfcirmanc€i of this Agr€Ement, excerpt for injuries aric
c ams ges cau sec by tF e sole negligence of if E City .
SI" CIL lc a court til aompetert jurisdiction deteiimire that iris AgreemEril is sub'Ect lo RCW
4.< < .1 '15, then, in the event af liat Hilly far damages E ris irlg oil of t ac ily injury! to persons or
c ams gE i to Fpoperty aaused t y or res u IIir g from d F E concurrarll negligence ol tF El
Consultant and the City, its officiErs, oflliaials, employees, and volunteers, the Consultant's
liat ilily F anew nc en sF a II be only to tF a extent of the Consultant's rEgligence. 11 is knit er
E n i c ifically arc express ly unc erslood 1F at 1 he it ldemrii ication iiiovided herein cror stil L t€is d F e
Const hart's waiver af immunity u nden Ir c L strial Insure ma, Title 51 RCIAI, sOlEily fail 1F a
purposes of this iric Eimnification. TIF IS waiver F E s been mutually negoiie fed by the pe rties.
llhe pray isiarrs all IIF is SE ation sF all survive if El expiraiiar on iermine Harr of tF is Agreement.
8. Ir suranclEl. 11F e Const. Ilarit shall { paaure and nr ainlain fan the duration of the Agreement,
insure acre against alaims for injuries to perscir s or c mage tci property Mid- may arise from
or in ccirrrection with the performe rice of 1Fe work here ric er t the Consultant, its agents,
reprasertalives, or employees. Consultant's maintarrarrcie cif insurance as requirec by the
agreement sF a II r a1 be ciciristru ec io timid tF El liability of the Consu Ilam lo the e coy snags
prci%icac ty such insurance, or otherwise limit the City's recourse lo any remecy available al
law cm in aqu illy.
A. Minimum Amcunts and Scope of Insurance. Consutlent stall obtain irsunanc€i cif the
types and wilt IF limits desc!lit EIC below:
I. AutamobilE Liatilily insuranciE wilt a minimum aorr bined single limit for tadily
irjury and property damage of $' ,000,CICICI pen acciicenl. Automatile Liability
insurance shall CO\ Ear all owrl€ic , nar -owned, hired arc leased vehicles.
Coverage shell t El written on Insurance Services Ofllicie IISO; farm CA CICI 0'1 or a
substitute form pro\icing equivalerii liability aoverage. If necessary, the policy
sheII tE Erccnsed topro isa corltuacit. el liatilii} coverage.
. Corr ME mist C er ere! Liability insurance with limits ro lass tF E ri 911,000,00C aaciF
accurrarlce, $2,000,CICICI general E ggregaie. Corr ME racial General Lia t ility
irsurance shall to wrilien ori ISCI occu rnierrce llorm CG 00 C11 and shall COVEN
liability arising 1 nom premises, operations, inc epenc ant contra c Tors arc pEuisonal
irrjuryl aric advE rlising injury!. 11F e City shall bE namE c as ar insur€ic unc er 111 e
Corrsultanl's Commercial General Liability irsurance policy with respect lo the
work parformE d fcui tF El City .
:I. Wor14 E ns' Comper sation cov mage as req iliac t y 1 Fe lr c u atrial Ir suranc€i lawns of
the Stele of Washirgion.
CFI revised : 14 013
84
PEg€i 2
4. Flrofe,isicsrail Liatility utilf limills ria les: tfe $1,CICIC,000 Far til im and
$1,CICC,000 paliay aggregate limit. Plrofessional Liability insurance shall to
apprcnpriale lo 111- El Const_Ilaril's prcfessicnr.
e. Oth err InsL rance F rovis ion. 1Ih e Consultant's At_ llorriobile Lia t Hilly and C cnmme rcial
General Liability insurance policies are to contain, an t a endorsee to aontain th al tf ey
E t all t e primary insurance with respecil 10 the City. Any Inst_ ramie, self ins u ranee, an
insurancse pool coverages maintained by the C El all t e eness of the Cors u pant's
insurance and stall not to cent nit utec ars cscnmbirsec wit)- it.
C. Acrcnenptabililly ofl Insurers. Insunance is len ter placenc witf insurers with a aunrent A.M.
east rating af nal less tfan A:VII.
CI. V enificna tion c 11 Covera ge. Cons Ilarst EH- all llu rinish 11- e City with cnsiginal certificates aric
a aopy c1 the americaiory esricanssemenls, iraludirg tut nal nem ssarily limited It Ill -El
acillicsnal inst_renc Eric ars emenl, evidencing the irisunance regt.iremerts all then
Cana ltant teforen aommeraemenrsl of thea work. Certificiales af aaverage enc
ercarsemenlls as requinsec t 1his secstion stall be celivaiied to the C ily will -in fifteen 111 f.
cays all e> ecsution af this Algneerri enll .
E. Notice oil Cancellation. The Cansullant shall pinovide It City with vunsiiter' notice cd arsy
F cnlici csancsellasllicrrn, within talk) business days of their receipt of such rotice.
F. Failure llo Mairsiain Ins.urancia. Failune an the part af the Consullarsl to maintain Ilte
irisunanae as nequinenc shall constitute a material tnseaah of aontracil, upors which Ite City
may, aften giving five t u siness cays notice to the Const_ Itarst to aorrecil the t peach
immediately terminate the con l nsacst an, all its c is aretior, proci re ar renew s u ah insurance
Eric pay any and all pnenmiu ms in connection tf eirenwil h, with awry s i ms s o e) panne ec ten be
nepaic 10 the City cnr cenmard, or ai the sole discrelicsrs al the City, ofisel against fL
dues tI Consullarsl from the City.
9. Independent Clontractcr. 111-e Consultant and the City agree that thea Consultant is an
Inc enpendenl ccnrsiraclon miff respeat to tf en serviicies provided F t_ rsuant to this Agreement.
Nothing in this Agreement shall be considered to crenate the relationship of emplayer and
employee betwleen tf en parties f ereto. Neitf err the Clarisultanl nor any employee al the
Consultant sf all be entitled to an} benefits acicsorded City employees ty virtt_ e of the servicsens
pinovided irncem this Agneemenll. llhe City stall rat be nesponsible for withholding an
atherwisen cecLating federal inaome taN or saaial sect_ rily an for contnsit 'ling to the stale
inc r. stria) insurances F i agnsam, alherwise assn rr ing tf en c u lies of an employer v% it h respenat to
the Clarsullant, ar any employee al the Caria tlant.
1(1. Clovenant Agairss t Contingent Fees. llhe Clcnrssu Itant warrants chat f e has rat employed an
retained an} company an person, olh e 11 th ars a borallic a employees work ing solely fan the
Clonsultant, is solidi or Elea ure tf is aortracil, aric that t en t as riot paid or agreec io pay any
company ar penson, other 11 -art a taniallice employee wcnrkirg solely for the Consultant, any
fee, aommission, percentage, brokerage fee, gifts, an an} other considerailicnr contingent
upas cin nsesulting foam tt e awai c al making of this aonl raat. Ran t reach or v ialal tars af this
is
warrant, the City shall have the right to annul It is coninact with ot_ 1 liat ility, cin in its discretions
to deduct 1 rom the e csontracst price or ccnrsic eral ion, or otherwise enrwise recov ells, tf en lull amount all
such fee, commission, percentage, t rakerage llae, giilt, or contingent fee.
❑iscrirr ination Prioh ibited. The Const_ Plant, with regarc to iter work perlormenc ty it L men
this Agree ment, will poll c isariminaten ori the gnou rc s of race, religion, creat , color, national
origin, age, veteran status, sex, se> L al orientation, genders is E Mit} , marital status, pc iii tool
affiliation ar Ites presence of any disability iri the selection and netenlicsr of employees cin
procurement cd materials ai sr riplies.
aA uevis ed : 1-2013
Fla ge 3
85
1 2. Assignnierill. llhe Const hard shall not sublet or assign any all th El serviicEls covered by this
Agreement wilhot.t the Eirpress wrillen consent of the City.
I�.
Nor -Waiver. Waiver by the City of any Flravision of Iris Agreement an any time limilaticr
pnovided 'Ion it this Agreemer 1 shell riot cionsiitute ei weiv Eir of any other pnovision.
'14 . lamination.
A. The Cily reservies the right la iermirale this Agreement al any time ty giving len 110)
days wrillen notice la 'IF EI Consultant.
B. In the event of the c eat!. of a memt Ell!, partner or dicer of the Cor sL Ilarit, or any of its
sL perviisoryi personnel assigned la the pralecil, the at. rviiving members of the CCIrIEI liant
hereby agree la cromple'IEI the worth L nc Eir the terms of this Agreement, if requested to
do so by the City. This section shall rat be a tan to renegotiations of this Agreement
beNeen sL rviving memt ens af the Caria llanI and the City, i11he C lily so al-aases.
15. Applicable Law; Venue; Attorney's F Eies. phis A gneemenl shall t e sL t jecrt ta, arc t h e
Cana Ilant sh all al all times comply with , all aggliciat IEr fec oral, stale aric local laws,
reg L Iaiians, arid rL les, inak c ing the gnovisions of th El City till llukwila N unicipail Code anc
ardinarices of the City of Tukwila. In the event any suit, artilna'lion, on other pnaceedirig is
irrstitLled to enforce any term af this Agreement, llhe pari ie speailically i ricerstand anc
agree that venue shall be properly laic in King Cat.riiy, Washington. ThEi prevailing Flarty in
any such action shall be entitled to its attorney's fees and casts of suit. Venue lion ar y action
arising from ar relatec to This Agreement shall Le excik lively in King County Superior Court.
1E1. Severability and Survival. If any term, craricilian on provision of This Agreement is cEIC laned
void or L nElrtlorceable ar limited in its application an elect, sL ch merit shall not afllect any
other FIIovisions hereat and all other gnavisions shall nemain lolly enfanaeable. llhe
girovisions of this Agreemerit, wh ich by their sense aric acrilext are reasonably intent EIC io
surviiv El the completion, expiration on cancellation of tH ii Agreemer 1, shall sL rviive iermir aiion
of this Agneemer V.
17. Notices. N ciliaes to the C iiy 01 llukwila shall t e sent la MEI fallowing ac c roes:
City Clerk
City of 111.kwila
6200 Slav 1hcenien Bat. lei and
T L k wila, WA 98188
Notice 'la Consultant shall LEI sent ta the fallowing address:
Davit Evans and Asscraiaies, Ina.
14432 SIB Eastgate Way, SIL ile 400
Bellevi e, WA 9E C C 7
' 8. Entire Aireenr ent; Modification. This Agneerr enhI, lagelher with attachments or ac c enc a,
represents the entire anc integrated Agreement t etween the City and the Const Plant and
super.IeCEIs all prior negotiations, regiesentalians, or agneerrienhls written or oral. No
americmerit or modification 01 this Agreement all be of any fcuae or efileci uritess it is in
writing aric signed t y 'IF EI parties.
CIA ue\ ised : 1-7013
86
Rage 4
❑A118D'his day of 20
C I1IY OF 7IUKW ILA CONE L IJ71AN71
Ey: c//yi/
Allan E k t erg, Maycir
Rrintec Name: ft L RM LIfIPLRnWr
Title: aSscicjIPtE
AItest/Aluthenhiciated: Approvec as lo Form:
C Ierk , CIr risty O'Flaherty Cif -Nice of the C Hy Attorney
CIA revised : 1-201:
P� ge 5
87
88
EXHIBITA
CITYORTUK
Vu I LIA
Walter System GIST I nventory
Scope of Services
Prepared by:
David flans and Associates, Inc.
1144312 5.E 9a stgal a Way,, 5Iultei 400
Bellevue, WA 98007
August 24, 2017
89
TAElLEI OF CIC NTEINITSI
11ASK 1.0 PRCIIH(I11 DESCRI P111ON, DELIVHRAELHS AND ASSUMP110INS 1
' .1 F inject Dei cription 1
1.2 F ■aject Deliveraihles Fu ec 1y (ION! UII'1IANT 1
1.3 Responsi1ilit'esand Ier ices Fna'icec Hy CIIIEN1 1
1.4 Anoject Asst mut ians 1
11ASII 2.0 PR01 JECIT MA NA GEMENT A ND QUA IJITY CONTROL 2
2.1 Arojecl Manair mert 2
Lel Mant lily Invoices /Prowess Repast 2
I. Arc jeci Kick. afl Meeting and Progress N eet'ngs 2
:1.4 u ality Assura nce /Qua lityj Control Review 2
.5 CIH ainfie N anaigenr. en I 31
TA SIN 31.0 WATER SYSTEM GIS IN VIEN110 RYI 3
3.1 Fielcl Revie% 3
3.2 Dal a Called icin 3
31.31 Water : ystem As E uilt Research 3
3.4 Geodataba se Prepanatian 3
(Ii1y cif Tukwila
Wa1en Sy stem GIS Inyentciry
90
Scope of Seruices
A Ugusl 24 , 20171
TASK 1.0 PRO ]ECT LIHSICRIPTIC N, LIHIJI VIERABI HS AND ASIS U MPTIC NS
1.1 Projeal Dlescriptian
Th e City' of Tu kwila IICILIENTI is request irig prcrfessianal services from Da% id Evans and Assoc late's, Inc.
iICICINSIULTANT] 1 ci in%entary the v aten system ar c con%ert it into a E eo€Inapt is Iniformatior System iIGISj.
The majan ileal a nes of til Er pinajeid include:
Water System
1I \hater Lines
II Water Valvas
• Waten Metals
• Wal en Mani- ales
�� IlirEi Hyc Hants
• Wailer Vaults
• Water Riseirs
• Pasl Indic ator Val% es
41 F ire DErplartmenil Carir ectians
41 Air Relief Valves
1.21 Project DIeliverables Furnished by CONSIULIIANTI
CC N511 LTANT sh all c elk er the fallow inigl documents alit mad uc ts to CLIENT as glart of tt is agneemerr t:
�i Eleclnonic copy afthe GIS Gaadatat: ase.
CLIENT ut ill have the opporl a rity to neviEly% each of th E1 deliverables. CILIENT re%iew c act. mer ts will be
returr aid ut it h su t sequ eri revisian, ilk. striatint 1 h at each •eviEil% comment has been adc reissed as staled,
on haw/ why it was not ad d ressEic
1.3 Re<iponsi b ilRies and Slervi aesi Pnavided by CLIENT)
CILIENT will:
• Pro%id a e) is1 irigl v%atEui system maps, GIST maps and data, and o1 h en a%ailable mapping
informal iciri.
Re%iew all su k mitrals made 1 a 1 h e CLIENT in ith iri 113 wanking) c ays, or as agreed, air d nett' in 1 hem
to CCINSIULTAN11 it h cor salidal ed written camments rcglarc inig ch angles an revisions needed.
• MU 11 vi ill ppiovide staff to aic ut 11 h local ire waters features.
1.4 Proj eat Assumptions
41
u
41
41
Mapping) accuracy riequ iremarrI for object lac ations is "mapping glraic e" 1+/- _I feet]. Cltjecl s will
Li El maplpled to "su rveiy grade" accuracy II+/- 0.1(1 feet] 1h rough out th El plriolect a nless d ense
%egletal icir ar fanested areas prevent the u SEI cd 11 may grade E cclu iplmert.
Waiter Slystem mapping v ill t e limitec to area with in pi t lic Hight of Way.
Horizontal datum v iII t e NAD EI3/ 911.
Vertical datum vi ill t e NAVD EIS.
11h project du ratian is assn mec to be four 1141) months.
Clity of Tu kw ila
Wate ii Slystem GIS Irventcry
Scope cit Slerviccu
August :14, 2I(113I
91
TASK 21, 0 PRIG JECT MA NAG EMHN T AND QUALITYI CO NTROIJ
21.1 Project Mairiaigem ent
CIC NS ULTANT will provide direction fern staff and rev iew of th eir wcuik ov er the course ail the project. Th is
ank elle n ant inch c es plreplariing month IN plrogpiess neplarls, l a aciecimpany monis h hi invciiciingl, th at inclu de
1h e star us cd individual work elements, numher of me stings attended, ou 1 91 anc ince it formal Ian requireic,
anc work it elms pllannec fcui 1 h e following month .
CIONSUL11L NT will moniitar the project bu c get weekly 1 h rou getout the e cou nse of the plroj ecit. This wank
element is into ndE c to h alp monis an casts and bu c gets, and to plrapose ccirrectivei actions, ill re ethic .
Th else actions may incdu c e formal mgt. eists lor inc'eases, mcidificatians, ar reiductians ire scope.
Drawing's anc documents receiver and generated river the counsel of the project require review,
ciaordinal iciri, arid files management. The status of requ ester infarrriatian will also be maintained.
2.2 Monthly Invoices/ Pnagres! lieip,Icirts
Manthly invoices 1.0, ill dei prepare d d y CONSULTANT per CLIENT requ irernents lor v< ark acitiv it itis fcui al el
pricer nicinlh. These invoices will include SUECIONSUL1IANT veonil and Hill he accompanied dy month IN
plragress report s, baicik-up materials for ex pier se's, anc show applravec bu c gel and amau nit explenc ed 1 ci
c ate.
Deilyerahleis. Monlhly Invoices arc Progress Raports 16 tolal).
21.3 PnajectKickl-off'Meeting and Prcigrlesi! Maelling__<i
After receiving rids icie to noceec , CONSULTANT will coir d uct a praject team kick -riffs meetin€I with sta fil
explectec to h e it volt' ed in the project arc key CLIENT staffs. llh a meeting will h e used to d iscu ss critical
elements of the -'Icciple af W orN, the prcijeict scih edu lei, document control, anid QA/ QC praciec u nes; and to
alciarly deflr a the rales and 'esponsihilitieis of 1 he project to aim members.
This v. ank elemer 1 p rcivides for the pinepanation, attendance, follow -u pl, and c acu moritatiari of meetings
during) the e length of the ppia,jeicr . Th ese meet ings will h e th e fora ms fcir CILIENT to ploy is e input and
gL idance flor the cireictioni of the plro'ect. They Hill alsa he used .to disci ss project issues, approve
su h mil 1 als, and d ev elop ploten1 ial stili. 1 iaris.
CCINSULTAls 11 w ill prep are Ion, attend, and c cicu merit up to 1 aur I4I) meeting's w i1 h CLIElt 1 s1 afil. lhe
CCINSIULTAN11 will att end one meeting every month with 1 h e CLIDNT's praject manage' for the d uratian of
til el plrajeci . Th e meetings will ba 11 elc ins ai location aacaptable tri CLIENT anc CC NSIULTANT.
Deliverables: Meet ins Minutes 11411 atal).
2.4 Quality Assurance /Quaility Control Hleviewi
This walk element is far th ei QA/QC nev iew of CCINSIULTAN1 dciliv eraid leis h y a c cis i€mail ed Q/!I/OIC staff
memh er af the CC NSIULTA N1 team. CONSULTANT will assigns a Qu alityl Manager 1 ci th e pinoject 1h at will
be resplcinsid lei fan ensu ring that qu ality nev IEIWS ane p erfarmed at s1 ages though aut 1 he project anic ori
ails d eliveuiables. llh a rev iew will cavern fie lc anid office wank on air cin-gciing b asis. QA/ QC c cicw merit ation
will be maunilainec and filed with pinoject neciords.
Clit) of )Tukwila
%aI er System GIS Inventory
92
ScoA1e cif Service s
Au gu si 24, 21CI111
2.9 Change Management
AncIjElct NI anaigers from Cl1IBN 1 and CONSULTA N1 are region sit le for managing changes to th el scope ar c
schec a le. (It IEINT is r€lsplansit le fan 1 h e autt aniaation of ar y ch anglers to th E scope, tuc get, ar c /cui
schec u le. learn rEIr71 d EIIS mu st er su Ile 1h zit work with in their areas rernair s within 1 h e c efir Eld pinclject
scope, 9 cheic u le, an d t u dget. Wh en issue's, actions, or cincu mstar aEIs ociciu r 1h al could cause a clh ar gle in
scope, plersor nal, cicist, or sch edule, team memt ers mu st comma nicail e plater 1 ial char gas to th El Flna; ect
Mar ager as early as possitlEe. Fnolect Mar agens will deta' mine whEilher the rioter tial charge 19 st, Hill
IEiad to a ch ange in 9copIEi, dost, an schElc a IEI.
CICNSULTANT shall attain writlen aulhorizatior from C11181 tefane implementing any aarge 1a this
Scope of Services, sal- edule, cm t u dEIEit. All ch angel w ill t e documented u sing the Project Ch ange Form.
TASK 3.0 WATERT SYIS1IEM GIS INVIENT' HY
3.1 Tf ield 1RIeit iew
CONSUL1IV NTH iII con duct air existing w ater systE m maps/GIS review al the au tset of the pino,ject to
id entify key field can d itianis 1 h at may impact the fide mapping inch c it g safety, traffic! and access issu EIS.
T11 EI procedures nequirec 1 ci complete the fielc su rve y will t eI determined anc safely risks will t e anialyzec
3.3 Data Collection
CIONSUL1ANT will lliedc su rvey 1 h e Ioaation of water system plaint Ileal u res aric w ater sy stem 11 ility pa int
locates 9 cru th all Inten9l ate 409 within 1F e City all TL kwila retail w ater service area. Fiedc notes will be
collect ed to support project deliver ables. Fliple cannections will t e acampllEll ed in the fielc wt ere pudical.
CC N5 ULTA N11 w ill use CLIE NT agreed a pion GIST d atat ase stru cI a ne.
3.3 Wailer S ystem A s-BIu i It Aesieanoh
CCINS ULTANT will rev iew nesear di an existini utility informations, plro%is ed by (ILIENT, for Irak' sion in thEI
maplplirigl. W here possit le CIONSU LL NTH ill use pinavic ed as -t a ill aecords tappiepame aric pre -erten sysl em
inifanrriatian to be fiat( v erifiec . llhis w ill rr ake 1 h el field effort mare efficient.
3.4 G ea dataltla se Update
CCI 5l LTANT will Ohm slue its field su ni eyerc information, ar d the a s -built reseanch to cmeal e th e
Geoc at t ase GI511IiIEI: .
CCINS l LTANT will inclu d e metac a to fern 1h e Geodal abase a plat es.
Del1verat IE s: Electronic copy of th EI u pdal ed Geodal abase
City olI Tukwila
Wotan !Iyslern GIS Inivemlory
Scope cif Sen ices
Aug ust 24, 2C171
93
94
1
2
3
4
5
6
7
8
9
Exhibit B
City of Tukwila
Water System GIS Inventory
David Evans and Associates, inc.
Classification
Project Manager (PMGRfPLSU)
Quality Control Manager (PICH)
GIS Manager (GISM)
Survey Manager (SVYM)
GIS Technician (GIST)
Survey Technician (SVTE)
Party Chief (PCHF)
Administrative Assistant (ADMA)
Project Administrator (PADM)
Negotiated
Hrs. x Rate = Cost
72 $ 132.44 9,535.68
6 $ 203.28 1,219.68
10 $ 141.68 1,416.80
14 $ 190.96 2,673.44
166 $ 73.92 12,270.72
178 $ 83.16 14,802.48
168 $ 92.40 15,523.20
8 $ 92.40 739.20
8 $ 106.51 852.08
Total Hrs. 630
Total Salary Cost $ 59,033.28
Direct Expenses
Mileage - Water System GIS Inventory
No. Unit Each Cost
1,650 miles @ $0.535 /mil, $ 882.75
Subtotal 882.75
David Evans and Associates Total
Page 1 of 2
X:kaaiaWew rdder12B17-08-03 City of Tukwila GIS Inventory Budget Estimate V1.xtss
$ 59,916.43
8/2512017
95
Exhibit B
City of Tukwila
Water System MS Inventory
David Evans and Assoclatas, inc. 1 2 1 4
6 a
7 1 a
2
82
Ses+ior Graphic Specialist
;SGRP}
Vj
Fn
3
LL
2.
Vgg
F-
L
c3
°�
u
workyy�0
'�2
2
4
t"
6
_S .
4
v
E•I*me t o Work Element
0.a
CO-
0
0
�1
s.
4
9
0....
DEA
DIA
% of
Total Total Total Total Total Total Total Tolal Total Total
Total
Total
Total
Ms hra hre hrs hra hra has his hes Ms
hra
f
Hours
2.0 Protect Management & Quality Control
8
1.43%
_ _
2.1 Project Management
8 1
N
$1,262.8C
' 2.2 Monthly InvnlonelPror)reea Reports_
8
f
■®■■■■
8
17
52.114.88
2.70%
2.3 Proles Klck-off Meeting end Progress Meetlntya
8
9
51,262.80
1.43%
2A QuaIty Controllquallly Assurance Review
a I 2 8
��■
16
N,; '-•
2.54
2.5 Change Management
Work Element Total
37
5 6
8
51
88,958.84.
8.1054
7.6 fWsler System GIS Inventory
3.1 Field Review
10 2
16
1
44
4.297.52
6,98%
3.2 Data Collection
10 2 4
40
170
160
8
394
34.889.80
62.54%
3.3 Ul I4.s r Burll ROsedreh
10 4
40
54
5.045.04
8.57%
9.4 Geodatabaae Preparation
10 1 2 4
70
B7
7,749.28
13.81%
Work Element Total
40 1 4 14 160 178 160 8
579
852,078.64
91,9014
EXPENSES - Water System 015 Inventory
5882.75
PROJECT WORK ELEMENTS TOTALS
72 6 10 14 166 178 100 8 6
630
959,916.03
100.00%
)t'ts5Vo W ew Ie da 2017-06 W Clry of Tukwea 018 Ime.Cory Budget Etermer V1.dtn
96
Page 2 of 2
8125/2017
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
40
September 12, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn
Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Steve Carstens, Mike
Perfetti, Laurel Humphrey
Guest: Todd Smith, resident
Aok7
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A.
Consultant Agreement: GIS Inventory of the Water System
Staff is seeking Council approval of a contract with David Evans and Associates, Inc. in the
amount of $59,916.03 for a GIS inventory of the Tukwila Water System. DEA was selected from
five firms evaluated and have completed other projects in the City. GIS data will allow the City
to develop an asset management plan. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER
18, 2017 REGULAR CONSENT AGENDA.
B. Grant Application: TUK/TOD Pedestrian Improvements
Staff is seeking Committee approval to submit a grant application to the PSRC Transportation
Alternatives Program for $725,000 for the TUKC/TOD Pedestrian Improvements Project. If
awarded, this project will construct approximately 700 feet of additional improvements to the
Green River Trail including widening and illumination. A 13.5% City match, or $113,000, would
be programmed in the CIP during the next budget cycle. UNANIMOUS APPROVAL.
C. Consultant Agreement: Strander Boulevard Extension Phase 3
Staff is seeking Council approval of a consultant contract with Berger ABAM in the amount of
$4,147,328.00 for design services for the Strander Boulevard Extension Phase 3 Project. Berger
ABAM was selected from two firms that responded to the Request for Qualifications. This
contract is under the budgeted amount of $4,147,328. It is expected that completion of the
design of the project will position the City favorably when applying for federal funding.
UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 18, 2017 REGULAR CONSENT AGENDA.
97