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HomeMy WebLinkAboutReg 2017-09-18 Item 2B - Presentation - Priority Based Budgetingresource' reinventing fiscal analytics, CITY OF u i LA Priority Based Budgeting Monday, September 18tH RiiS;)ince F.11unrnent Department Lino Item Budget PBB Budget Pegram Cost Fixed Cost Community Development 1,060,910 1,060,910 1,060,910 0 DrIliDown Multi -Veal Costs & Revenue Percentage Res Table Ccst Analyzer u• (Js (Jw $497,096 S436,814 $89,872 $37,128 A8 Program Types AU Community Pnarams All Governance Programs Fund All Funds Program All g arne Department Communty Development Division All Divisions Results All Results ,a Mandate Reliance Recovery Coot Demand Population Served 0 9 9 Q 0 9 m 9 0 Budget Perspective Total Cast Result Score Aligned with Results 0 D 01 b 02 O 03 0 04 DEB )ann U1/ Pniorwr, BASED BUDGETING RESOURCE ALIGN rST. DOWALOAE Longmonti' Priority Cased Budgeting - Local and ac•oss the US What is Priority Based Budgeting? Priority based hudgeting is a hest practice as recnnbed by the International City Manages Association I ICMA) and the Government Rnance Officers Association ((FOA) Click through the :abs above to team more about Longmont. CO's Priority Based Budget. The maps below identify local governments that have also adopted Priority 3ased Budgeting (PBB). Often these communities have posted additional information on PBB on their websites. Clicking on the pins will take you to their pages where you can find more information on PBB. LealeI I,D Ocr-r,S.o&,ap h+I � Y[n1 iegs 9 119" 111145111 L=ann IAT DC STce:J.,a, o auoGE1 IG n:.lGrir•Ellr 3rs1V t IL`i:+p resourc4PrecontPB6 Spending on Results Program type to Community Governance 5tackeclear/Pie Results DrillUowu Select a Department Alt Departments 83.444.114.0 0.0 O Uroupea •Slaclsw •suong l onlnbuuen Some Conu,uuuon • Nn rnnlnna,nn sy so sy TFC n4e Tysj 0y'e q�fc1z, Select a Result All Results Strong Contribution Spending tleolcal Examine... Dtstrld Attorn... 10 Departments<... cngro or r ... ;- s VIII manning one m... County Attorney •,' i Library `, r Aging 5 Diwali... J.- \`:. health Samaritan i 511er10 -4& IIl9hwar 14urnan Services resourceX PresentPBB 9 re , Ma N D 50 ON Toronto Qc Ottawa B nit tes of erica New York J .61 " ,o CH D UR E. CIA 1 Mg NM • • • NLE CLIENTS ResourreN praieids_s priarity-based budgeting software to 1E131 gavernments- as welt as the Center for Priarity Based EI udgetin tilet'04;,ftt s !. t ttuo.sitt. POLICE 11r 7+,1.; 1411r* -4 1 4111toitins 13 111 1.4 •,I • r l lit, 1 Oil 1..at • CENTER FOR kJ PRIORITY BASED BUDGETING .4- I - .0 --.441t 10.-....1.--4,000 211.0.41 gV. NNW 0.141111‘ IWO t_WintalF11 Igrn 1,1 Plano Aro sTRAt-Hcoro, Aro ccuvry of- CARY Over 180 communities served across the US and Canada • -(K3' O co U � c6 cLE I 0 N • W +J Lin 163 0 0.1 j:1 U€] I uJ iIlTi 11: ED" GI 1:21 c J J LL B 2 1! °R CY) 3 WhyI313131? Boulder, Colorado • 8 consecutive years implementing Priority Based Budgeting • Reallocated over $1.7m away from 4th Quartile Programs, growing higher priority programs by over $40m+. Tier 1 City of Boulder, 2012-2017 5 520,000,000 540,000,000 5E60,000,000 580,000,000 5100,000,000 5120,000,000 Tier 2 $22183,589 Tier 3IMINOM=$1�3'�97'379 Tier 4 $1,762,625 a 2012 ■ 10I12-2fJ $26,s69, 015 4 Mlle MEW -3 1 South Bend, Indiana "We have begun redesigning our budget from the ground up, using a priority -based framework. From now on, our major decisions will be organized around the central priorities that drive our administration's work" - 2017 State of the City Address, Mayor Pete Buttigieg Partnership with Notre Dame Partnership to transform the City into a laboratory for wireless and civic - tech applications Fire Department Consolidation 4 Stations into 2, based on Prioritization and citizen feedback "Partnerships at every turn" "Bloomberg Philanthropies, from My Brother's Keeper to Metro Lab Network" PBB MAP 2017 •• City of Toledo, Ohio First in the nation to launch transparency initiative with citizens, businesses and visitors: OpenPBBdata Ina $400million operating budget: • $18+ million in Public/Private Partnership opportunities • $83+ million in Intergovernmental Shared Services opportunities • $90+ million in fee recovery opportunities PRIORITY BASED BUDGETING PEE Over:'te RESOURCE ALIGNMENT DOWNLOAD Analksis ToalPack 'Stirnrr,ry PBS PDF A TO BJ Toledo PBB I Priority Based Budgeting - Local and across the US What is Priority Based Budgeting? Priority based budgeting is a best practice as recognized by the International City Managers Association (ICMA) and the Government Finance Officers Association (GFOA). Click through the tabs above to learn more about Toledo, OH's Priority Based Budget. The maps below identity local governments that have also adopted Priority Based Budgeting (PBB). Often these communities have posted additional information on PBB on their websites. Clicking on the pins will take you to their pages where you can find more information on PBB. t• fes, A rlan_ 7 More f ayette Fta rrcw Kingsvll — din Mainroe bridge island. WA I / fWauseQn Archbold D.efi a nre—___ Napoleon ----Swanton )e�lear Sylva �,�l Toledo, OH Whitehouse ( 9 4, 1 v. Boulder, CO 3 dftr. M - Port Cliratiarti - Bo#Img Green YJ4cidvUIe `---�_ Gibsonbwrg '�� _Fremont / Leaflet 1 C OpenStreetMap 111P- 4 Lo-s'Angel es Ph Shawnee. KS Kalamazoo, Mi )ronio Citta' 0 3911/461 Leaflet 1 © OpenStteetMap Sandy Span& City ofToledo, Councilwoman "The story we tell ourselves in this City is thatwe're brake, busted, bankrupt. Arid erre tern to citizens begging them to understand this obvious feet, and to provide us money for whatwe need. But how do we stand behind than story when we collect over 600 million every year? We're not broke! We jest choose to lock our assumptions that every dollar is spent exactly as it should be. The process and tools of Priority Based Budgeting upends this assumption and Unlocks opportunities to substantially re -allocate the resources we hive." oo Moffat County, Colorado apLauren Blair Ib I airecraigtta ilypress xci m ii Bad to: NEWS August `g, 2017 'I Follow News Lb 1'i. News Moffat County seeks savings through local partnerships Article j Sh re 0 I 'Ana d Shy - A A + Sorne difficult changes could be in store as Moffat County looks to cut up to $2.5 million from its budget in the next year or two, but county commissioners hoped to engage the community in their process Tuesday at a'ommunity Resource Meeting. Al least 1 DO local leaders, county employees and community members packed the fairgrounds pavilion to learn how the county is working to identify priorities and find savings through partnering with other local organizations to provide services. "How can we discover and partner with other organizations in our own community who are pursuing the same societal objectives we are?'x are?'Commissioner Ray Beck asked as he set the stage for the speakers who followed. The county is looking for opportunities not only to partner, but also to consolidate or merge services with other public and private entities, Beck said. S„ajr‘CHOW co-Clanhe cover p4iSCOVeIourcafl partner with other o r an z --ion S Program Providers in Moffat Cou... 4 views A11 changes saved in Drive " Add layer 1,+ Share 0 Preview Untitled layer 7 Styled by name 9 Boys & Girls Club of Craig 9 City Of Craig - Parks And Re... (1) 9 Colorado Northwestern Cara... (1) 9 Craig charnber of cornmerc... (1) 9 Moffat County Combined Cr... (1) 9 Moffat County School District 11) 9 The Memorial Hospital at Cr... (1) li t tied layer Base map $31 million, 1,097 services Mapping and Locating Program Providers, and their Sphere of Influence in in Moffat County, Colorado; ado Northwestern ._. ,4emorial Hospital ... 9 Moffat Coon School D... Mot rls Club of C... Exp' Fort natif A th the Cou The "prc and Craig -Moffat in our own community who are pursuing the same societal objectives we are?" Commissioner Ray Beck asked the participating agencies. The county is looking for opportunities not only to partner, but also to consolidate or merge services with other public and private N 0 0 cp i.. 71c'O • • • 0 73 EE' 0 0 0 -ci0 0 0 o)c w C6 _2 _C CZ r—o > A—J C CD = Cl. 7:2 +-J Q c 0 O 7 -C3 L O = C.) CO CD . N CO CD 0 L 0 ' -4--J -4-(fi C3) = Cfl 3 O CD c -I -E' co O 0 -0U) 0 ?—, -_,=, U C _i_iO �, . V V U CO0 CD C _CDL 0 tj 0 � (f) c L ..=' CC' (6 L W CD -Li' ry) ..c 0 1 - 1 - le N A—J ci L -L- Q I C 0 - cz -0 D. 0 Cnrs E -(K-'3L a) L t -i- 0 -I-J mOCD .LJ -1-jt 0 CC° :j CC° -0 .LU 0.- CD Q cu a) 75 _i -S -J co E -cL t_i_ cr) 0 O (o ox cl) Q � O .0 T E) —0 O N C .0 -0 O 8 -0 U CO -0 CO D 0 -0 ci. 0) --cL ,, 0L CD co 0- -LE '102). _4_, _c c% o) co 0 U 0 0 CU E w 0 L a) CD CO E C3 0 0 a) c) -= w Why PBB, among other approaches... TO: FROM: BY: CC: DATE: SUBJ ECT: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance Council Commiftee Peggy McCarthy, Finance Director Vicky Carlsen, Deputy Finance Director Mayor Ekberg May 10, 2017 Budget Process for 2019-2020 1. Line Item B udget 2: Program Budget Performance Budget 4_ Prograrn - Perlorrnance Budget 5. Zero -based Budget 6. Ex pe n d itu re Control B udet 7. Incremental Budgeting 8. Budgeting for Results 9T Priorities of Government Evolution of Budgeting Line -by -Line incr mental Zero Based Results Based Priority Based Budgeting Budgeting Budgeting Budgeting Budgeting Participatory Budgeting • Engaging citizens in validating community results Incentive -based Budgeting • Focusing on priorities at department and employee level How does it work? Why are we in business? What does it cost? Determine Results Allocation scoring • Identify Programs and Services • Val 1 Programs ms based o Results • AIIoc. -sources baseu Priorities rt _c _c I ›.. -+-1 tin CZ (13 3 Li ,›- Lr,„ go 0 _c c v, i _0, ›, v ›.„ , 0 tia, .-P o PI ..z to V OD rctci_ 14= Lin c c 5._ 0 4 0 iv _c 'ILP 2 -rj W -1-P c C Lin 03 urli W a) rep E co -. a) (11. ia) 2 --0 0 . LI = tj +J1 0 im & c19 4-11 .m. • . c 1.__E 12 Em a.)ira op in O 2 c a) E toz Idli11-* _c uril -t-P . 0 Lin Lei C Lin �- V E ErTz; tazi (13n -0 lac Iwo tan 16 13) 0.0 -0 2 .0 eL bap E11-1 -n9 v 44.1 0 0 _c Lin c 0 kph- Irq E -18LP 0 L) co otio (1) rci Lin encL) E ,35 O _c tro O 10 < 05` _. Da CL LIU IL"tiro VII Lri L) ID 0 • -10 13) u 0 Leo 4,0 C aui Lin 11 C13.) 7 boo -0 0 0.0 _01 u°p 0 +.0 4,11 0_ rep un U cI'1 ul C Wo rkforce 0 Performance. Clarifies the conte 0 • 17) . la) =v. 13.) _cp CMA Best Practice GFOA and . U1 -a ai o �--� L 0 r. 3 � siL)a) (T3Q a) > -a a) o .> a) a3 ca off) a) a, a) E" o }' Oc 1' Comprehensive .> a) cL6 Q a)m 00 TOO SMALL = Tasks a) -o a) >b 0 co L. - mc.) (13 O N � go) . g..9 -0 (/) o N O pl2 (1) E 1 1 o H E a) ni 0 co -- L. 2 o 2 2 —s ci 0 w (/) E D a) .0 -0 13 What is a "Program"? What is "too big" or "too small?" How many should we have? Division Program Accounting Accounting Accounting Accounting Accounting Accounting Administration Administration Administration Administration Administration Administration Administration Administration Accounts Payable Accounts Receivable/Collections Audit Coordination Internal Controls Investments Payroll Processing Development & Redevelopment Projects Urban Renewal Projects Budgeting Debt Management/Capital Funding Financial Reporting GID Support Information Desk Pension Administration Program Inventory Maker: departments "match up" to database mourcpX Sparc PBB G USA CANADA i county '` Show 100 envies Country State Pop erg i .i,�, CO[ ';!.031 Clear to ck County, CO' 4 . USA NV 47.035 Do ual as County_ NV ei LISA. C 2 oY_ 9; GaStOri County, NC el IDSAWI , 135...415 l'Aarattoon County; Viii IS IJ 3 CO 1.3.1 0 Molial Cour. CO IS i_iS MN 137,232 Sett County. fork' L eil ['NI 132 r ,iiiashaigi on cokiilt v. ' II 13 0 rit Arend V' .awl 1Rerriove All 0 Include Ali Remove All Dreg Prop Program Ouartile Tot alCost FTE Revenue Description ter: a. ir a:!ri i C ri..rdn.2 i-1 Siert from Standardized Deparunentisi Fineme Search: IL Download Mandate Clear Creek County, GO Gaston County. NC Marathon County, WI Jv1ufut County. CO Washing -ton County, WI Gaston County, NC 9.03/ Aecou rets Payable 2 J x.420 Accounts Pa` Lr' 135,416 Accounts Payable Prior essi na 1'3,1 3 Accou nits Pa yrable Processi no 122.7x9 Accounts Payable Processing 2C19,4213 Accounts receivable .3 2 3 $59,745 1178 S OVerseeKig the purchasing and payable porgy ess,. compliance With policy, %=,6 1 3.78 SO none .,230 0.93 2,500, Year end rrper tIng fir- IFI S f 10 ), weekly invoices pro ss+ng, vendor nPBinter an. : Processing purchase order's, invoices. credit cards, balancing, priming vouchers 538,504 0165 SO and checks, reseiutions kir expense approval and vendor maintenance_ 1099 and IRS revo ti ng. $12B,179 Year end reporting annual 1ON forms, weekly voucher processing including 1.65 0 checR printing ni and distribution, onocinig Vendor ACH 1Droce.sing and maintenance 0.1 SO none r 4 0) Program Inventory: tap database of 96,000+ programs Programs Results r USA 4' CANADA Department Finance Show (100 entries Org State All States Department Program Org Longmont. CO Program(s) All Programs Description Search: it Download CSV Longmont, CO Longmont, CO Longmont, CO Longmont, f, Finance Finance Finance Finance Loss Prevention Pick up and deliver mail to city departments Processing Returns to be updated to be updated to be updated Payments, payment arrangements and to be updated 11 1: Showing 1 to 38 of 38 entries Previous 1 Next 9 ,01 'Q. Los9elves Li t Ask Ph ix 9 9 1 sr; United States of Ornerlka Ci CCM cQA Tx NLE Dolt Mexico TAM !r� 9 .,,,,c., 99 LA Ciudad de Mexico X 1►, . 1 - _1 Costing - Personnel and Non -Personnel Line Item Budget on- Going Costs1=> One -Time Costs Capital Projects Debt Service E> Prioritize "One-time" *most organizations doing Capital Project' prioritizaton Program Budget Inventory Every Program, City-wide: by Cost, FTE equivalent, and Revenue Scored Proqrarns F-1:4ed Cosa Show entries Program Fund Department Division Total Cost Search. Quartile! FTE ProgramRevenue Description 82 Building Inspection 83 Building Plan Constructron Inspection & 87 Management. 84 Building Public Counter 85 Building Official Services Project/DeVelopment ReView - 89 _ Community Development General Fund (101) General Fund 001) General Fund 10i. General Fund (101) General Fund (101) General Fund (101) Community Development Community Development CommunitT Development Community Development Community Development Community Development Building (512) 284J529 Building (512) 1561169 Engineri 514) 1 9 7 3 7)3 Building (512) 80.696 Building (512) 80,954 Hann inp (513) 216,399 3 4 2 1 3.5 450..000 Inspection of building construction consistent 1.8 250,000 Review plans according to adopted codes 2.27 0.95 130,000. Inspection of public arid private intrastructufe 115.000 Customer service; accept4 track. issue & archly, 0.75 100,000 Management of building .divIsion services 2.3 90,00D Review development appiications per code anc Showing 1 to 16 of 16 entries Previous kteX t 18 Results: Community and Governance ,, Economic Vitality Safe Community Sustainable and Maintained Development 1 Effective Transportation Health and Well- being of Citizens Culture and Recreation r Quality Neighborhoods Livable and Inclusive Smart Cities Financial Stewardship High -Quality Workforce Regulatory Compliance .) Safe and Secure Community Effective Transportation and Infrastructure Economic Vitality Recreation and Cultural Opportunities Health and Well-being of Community Governance ...is prepared to respond to emergencies ...eases traffic flow and minimizes congestion ...attracts new businesses, and creates jobs ...supports the arts ...access to safe drinking water, clean air, waste removal ..maintains compliance with regulatory obligations ...enforces the law ...provides convenient and efficient access ...helps retain current businesses ...opportunities for cultural enrichment ...preserves the natural environment ...assists and supports decision makers with information, analysis and consultation ...reduces crime ...well-maintained infrastructure, planned for future development ...develops the workforce ...life-long learning opportunities (libraries) ...basic needs —safety, shelter, food, opportunity to work ...stewardship of financial, human and physical resources ...protects property ...provides access to multi - modal travel options (air, public transportation, bike lanes, trails) ...attracts visitors and tourism ...encourages healthy people (promotes active lifestyle) ...cares for the vulnerable (elderly, youth) ...attracts, develops and retains talent ...ensures safe air and access to drinking water ...promote efficient and coordinated sewer and water system ...provides infrastructure to support commerce (transportation, utilities, etc) ...supports community events, and entertainment options ...keeps community safe from danger (crime, disease, emergencies) ...enhances accountability and transparency in operations ...protects the environment ...ensures adequate energy and telecommunications services .. growth and development ._parks, trails, open spaces ...ensures the character of the community is preserved ...seeks, leverages and creates intergovernmental opportunities and partnerships ...provides safe travel and mobility ....affordable, accessible, high-speed Internet access ...enables business to function ...preservation and protection of historically significant buildings and sites ...open, inclusive and diverse ...provides timely and effective customer service • t c 17,1 cui tin "q1 >ft. S M24.0 „..kci a)-&-oc.E_of, „,1,7>. • iimmi> ,Lti go, el: 1[11 E (PE:1 0 L) Cia) U 1 COMPREHENSIVE PLAN ELEMENTS Comprehensive plans are required bythe GMA in RC1N3b.70&07t?toaddress specific required elements, fere of which are rand use components. These include the required GMA elements: • Land Use (divided into S sepafate elements) including: C gi a s Q • • 5 Z W J ciC 8 ■ CapitalFad7iries Tul<wlfa's Comprehensive Plan also includes the following optional elements identified as important so this mmmunitr 2 0. u ROLES AND RESPDNSl1SILITIES During the 2015 Comprehensive Plan update, the introd uctory'Obstacles to Plan Achievement' a 2.1 12' • W m E 4 E.' C a g' Ffi p 0 ., 1.....,a re L c O ° G 4 tli; ° 12 E ▪ EL- -2 o SL. E El : w 4. a N } ° E c La _a m '� . C L 'C C ❑ i E C ,• ” .,,, f- -2 ' I' f�rr C C • S q m .`':i m' in % 3 d • g E a [} • C q O . R ui C L W 2• ❑ Qi - R e' • ▪ y Q. L a 7 2 ' .°' • 2 a I u ▪ .!7 a N s 30 s. 3 .E 1. annexation -related issues are addressed thro and "Tukwila South' elements- Policies that p Plan have been codified in Tukwila Municipal Code Chapter 19.2.0. 0 z co 4-1 4-0 V/ i..i 0 0 Opportunity, the Community of Choiceand five aspirational goals: # Community of inviting Neighborhoods & Vibrant Business Districts A Solid Foundation for All Tukwila Residents o IS IS Goal Four: A High -Performing & Effective Organization A Positive Community identity & image 13 0 tip c co 0 0 T • T w•i� 1 0 4+ 0) Jai 0 Z CCKrriaa 4 .Q } 1 OM iq i4.•R 1:1 * + + # • i tr131r_c5i42 7 F Respar HAri kti1.1i5wifl I i ] 1; [ L'YJu«T['] I Ntir.var:. t rj, 21 Community SearchPBB to identify measurable Results and Definitions Programs Results USA CANADA t' Include Definitions Show 100 entries State Org All States All Orgs Org Result Definition Search: Connected Community Copy CSV Asheville, NC RELIABLE INFRASTRUCTURE and EFFECTIVE MOBILITY Bainbridge Island, WA Bainbridge Island, WA Healthy and Attractive Community Reliable Infrastructure and Connected Constructs, Enhances and Expands a Well -Designed, Complete Transportation Network that is Safe, Reliable, and Meets the Mobility Needs of the and Surrounding Region Connected Provides Connected Transportation and Communications Networks to Ensure Accessibility throughout the Community Keeps Citizens Connected and Informed, Ensuring a Reliable Mobility Communications Network, and Leveraging Opportunities to Showing 1 to 56 of 56 entries (filtered from 2,099 total entries) 'i• 41 Previous 1 Next 9 9 0 0 9 Los les ph ix 9 9 9 Sn 9 1 lir 4,1 (OA Nt) Ung State sof America f;. art Dux dr\.„ 4exico TAM ZAC 9 JWN 9 9 MO 9 AA t jo SCP Ciudad de MExico N � c ir va.� hi Result Weightings: tremendous opportunity for civic engagement City of Joplin, Missouri Rssu Its VePldstii•n Exert ise City of Joplin. Missouri: COMM unify Results •i I ' 1) SAFE, SECURE aril PREPARED commuNrrif 294 2) VIBRANT LOCAL ECONOMY with a THRIVING WORKFO HC E 2134 3) ATTRACTIVE and HEALTHY PLACE TO LIVE with DIVERSE NEIGHBORHOODS, QUALITY 5 HOO L S and STRONG COMMUNITY PRIDE 2P 41 RELIABLE FNFRASTRUGTU1RE and EFFECTIVE, CONNECTED MOBILITY 2U2 5) ACCESS TO PARKS, CULTURE. RECREATION, LIRE=LONG LEARNING and LEISURE -TIME ACTIVITIES 6) ENVIRONMENTAL HEALTH, SUSTAINA.BILITY.anrd RESOURCE PRESERVATION 7) WELL-PLANNED, WELL-MANAGED arid WELL -REGULATED RECOVERY, REBUILDING and GROWTH 219 220 204, Results De rcer71.age Total Pc! ids sccoeco S'upoorl'r5 41 74014 ' 31720 2757r 44 27494 20894 15582 403 4 300 250 0.1 COQ X150- 0.1 100 0 0' 1 1. Number of Supporters ❑ Total Points Score d 1 2 3 5 6 7 80000 70000 600100 5OM 0 400,90tri 30-0190 C Fl 20000 al 10000 0 Over 1,000+ citizens participated in Jopiln, MO "more than any number of citizens who have every showed up to a City budget hearing" Program Scoring and Peer Review resource \ Pro irnvrWe PBB Quartile: 1 Program: Reside1 LiaI li ispections TotaL Cost: 440,208 Prograi. n Description example: Economic and Business Development Cost & Revenue Cost Breakdown Progra Metrics Inspect residential huilding, zoning, flo'odpIair', di?irnage, Electrical, heating, ventilation, a i r conditioning, pressure pipin ,: boiler, demolition is property code corn p Iia nCE and type A da care work for minimum code compliance. Basic Program Attributes Ai igrument with Results Attribute Score Definition Result Score Mandate 2 Internally Required by Code, Ordinance, or Policy Community Well -Being Reliance 2 Currently offered by other= p uLii c private providers Safe Community Re cove ryC o st 4 Fees generate 75% % to 10 0% cost recovery tro ng Economy 4 Demand 4 Change in demand is substantial Neighborhoods Pc p ewe d 3 Substantial porton, at least 75% of the Community Environmental Sustainability 0 Transportation and Infrastructure 0 24 Allocate Resources based on Priorities Resource Alignment Department Line Item Budget Program Cost 4- Fixed Costs Program Cost 'Fixed Cost All Departments 398,756,182 386,800,02.0 386,800,020 0 DriliDown Muhl -Year Percentage Pies Tabic Most Aligned NI ire Maned u Less Aligned Least Aligned si 45O85,913 528.934.528 StSCJIM UOtiA Council and Staff Opportunities ,wdigibiow m I ELECTED OFFICIALS MAYOR E B ERG TUKWILA CITY COUNCIL Council • PBB provides Council line -item budget, plus program budget perspective Staff • Empowers staff to utilize program budget, to better align with community priorities From "Implementing PBB" to "Applying PBB Data to Make Positive Change" Applying PBB: the path to opportunity Does the Program have a 1 iLh free of i 1flJ'ce 01 al of the Results t'at improve life in our community? Quartile 1. Quartile 2 Would increas 1g fund 1g for the Program a ow JS to rnorc positive y Tip .Ct our community? Quartile 39 Quartile 4 Can we coisidcr re -al °eating rcourcos away from trIC Program, n ardor to direct thorn to higher -priority programs that need enharrcomont, or ne:w i programs that aro high °rarity mat wo mood to start? Objective: understald opportunities to enhance current services, or start new services with maximum benefit on Results New Programs What are the new programs /No teed to vitiate, for which wo don't ha c the funding today? poiod idoni c, job creation, Poverty rcductioi, etc,) Partnerships /Public and Private) .re there other service providers in the community who we could partnor with, c *c raging thoir resources to combine efforts for grater impact? Enhance Current Services What. Programs aro cJ Tc 1tIy tremoridousty it ii Jcncing ROSJ ts, but flood more rovcJ rcc s to hay° a grretcr rnpact? Efficiencies and Technology Aro tri oro d ffereit approaches to sor'jice do ivory that would a low JS, to cotim izc our resources, oven amorig 1 gh priority programs Objective: understand options and opportunities to free up resources, reallocate to programs that have higher degree of influence on Results Partnerships, Sourcing AriD there other servce provider's i the community (ouhl c, non-profit, or or vats sector) wio c 1 tale on tie sonar Fees, Charges WcJ d the users of the program he willing aid ab c to pay a fee to offset some {or all) of the costs of prcvidi rig program Sponsors!, Volunteers Would .a prix-ato public sector organization 1 tho community he w ling to sponsor some, or all of the program? Can we. staff. t with vo J "iter s from our ocimm J1 Cts'? Efficiencies and Technology Aro 'more d fferclt ways to provide the serk'ico for loss cost CericoUiragi1g sclf- scrrwico, onl rlefiAreb sor'icoi or forcing ad antago of aJtornat on? 28 LaunchingP1313 irn 0 o Ca Cam In Pi (3) c� m • • 0 30 CD C r 0 o 0 Nit 0 0 0 co r 45 CD N irn :i a. 1) 0 0 47:C ir.19 c. c ID r) 0 47 cz -0*110 g o LL 4.) C4-2 ir) cti V: 'co a cL 1111 11Fle5i3lirCe reinventing fisca! analytics arr