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HomeMy WebLinkAbout17-165 - David Evans and Associates - GIS Database Inventory of the Water SystemCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:17-165(b) Council Approval 4/2/18 CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and David Evans and Associates, Inc. That portion of Contract No. 17-165 between the City of Tukwila and David Evans and Associates, Inc. is hereby amended as follows: , Section II Scope of Work: Additional scope of Work is attached (see Exhibit A) Section IV Payment: Amendment # 2 provides additional payment in the amount of $ 99,825.40 which is for additional GIS Inventory of the Tukwila Water System per David Evans and Associates, Inc Scope of services dated March 12, 2018. The new maximum amount of payment is $159,741.43 (see Exhibit B). All other provisions of the contract shall remain in full force and effect. Dated this 1 day of A -f ri ( , 20 )S CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: 'Poo(' \o0.'t- Awe_ ATTEST/AUTHENTICATED Christy O'F erty, MMC, City erk CA Revised December 2016 APPROVED AS TO FORM qeeact Pa-ve Office of the City Attorney �� 02 a/4/ 6 /A7/1 -e -S Page 1 of 1 EXHIBIT A CITY OF TUKWILA Water System GIS Inventory Scope of Services Prepared by: David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 March 12, 2018 TABLE OF CONTENTS TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1 1.1 Project Description 1 1.2 Project Deliverables Furnished by CONSULTANT 1 1.3 Responsibilities and Services Provided by CLIENT 1 1.4 Project Assumptions 1 TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2 2.1 Project Management 2 2.2 Monthly Invoices/Progress Reports 2 2.3 Project Kick-off Meeting and Progress Meetings 2 2.4 Quality Assurance /Quality Control Review 2 2.5 Change Management 3 TASK 3.0 WATER SYSTEM GIS INVENTORY 3 3.1 Field Review 3 3.2 Data Collection 3 3.3 Water System As -Built Research 3 3.4 Geodatabase Preparation 3 City of Tukwila Water System GIS Inventory Scope of Services March 12, 2018 TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1.1 Project Description The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc. (CONSULTANT) to inventory the water system and convert it into a Geographic Information System (GIS). The major features of the project include: Water System • Water Lines • Water Valves • Water Meters • Water Manholes • Fire Hydrants • Water Vaults • Water Risers • Post Indicator Valves • Fire Department Connections • Air Relief Valves 1.2 Project Deliverables Furnished by CONSULTANT CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement: • Electronic copy of the GIS Geodatabase. CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be returned with subsequent revision, illustrating that each review comment has been addressed as stated, or how/why it was not addressed. 1.3 Responsibilities and Services Provided by CLIENT CLIENT will: • Provide existing water system maps, GIS maps and data, and other available mapping information. • Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them to CONSULTANT with consolidated written comments regarding changes or revisions needed. • CLIENT will provide staff to aid with locating water features. 1.4 Project Assumptions • Mapping accuracy requirement for object locations is "mapping grade" (+/- 3 feet). Objects will be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense vegetation or forested areas prevent the use of survey grade GPS equipment. • Water System mapping will be limited to area within public Right of Way. • Horizontal datum will be NAD 83/91. • Vertical datum will be NAVD 88. • The project duration is assumed to be four (8) months. City of Tukwila Water System GIS Inventory Scope of Services March 12, 2018 TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2.1 Project Management CONSULTANT will provide direction for staff and review of their work over the course of the project. This work element includes preparing monthly progress reports, to accompany monthly invoicing, that include the status of individual work elements, number of meetings attended, outstanding information required, and work items planned for the following month. CONSULTANT will monitor the project budget weekly throughout the course of the project. This work element is intended to help monitor costs and budgets, and to propose corrective actions, if needed. These actions may include formal requests for increases, modifications, or reductions in scope. Drawings and documents received and generated over the course of the project require review, coordination, and file management. The status of requested information will also be maintained. 2.2 Monthly invoices/Progress Reports Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly progress reports, back-up materials for expenses, and show approved budget and amount expended to date. Deliverables: Monthly Invoices and Progress Reports (6 total). 2.3 Project Kick-off Meeting and Progress Meetings After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to clearly define the roles and responsibilities of the project team members. This work element provides for the preparation, attendance, follow-up, and documentation of meetings during the length of the project. These meetings will be the forums for CLIENT to provide input and guidance for the direction of the project. They will also be used to discuss project issues, approve submittals, and develop potential solutions. CONSULTANT will prepare for, attend, and document up to six (6) meetings with CLIENT staff. The CONSULTANT will attend one meeting every month with the CLIENT'S project manager for the duration of the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT. Deliverables: Meeting Minutes (6 total). 2.4 Quality Assurance /Quality Control Review This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will be responsible for ensuring that quality reviews are performed at stages throughout the project and on all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation will be maintained and filed with project records. City of Tukwila Water System GIS Inventory Scope of Services March 12, 2018 2.5 Change Management Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or schedule. Team members must ensure that work within their areas remains within the defined project scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in scope, personnel, cost, or schedule, team members must communicate potential changes to the Project Manager as early as possible. Project Managers will determine whether the potential change issue will lead to a change in scope, cost, or schedule. CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form. TASK 3.0 WATER SYSTEM GIS INVENTORY 3.1 Field Review CONSULTANT will conduct an existing water system maps/GIS review at the outset of the project to identify key field conditions that may impact the field mapping including safety, traffic and access issues. The procedures required to complete the field survey will be determined and safety risks will be analyzed. 3.2 Data Collection CONSULTANT will field survey the location of water system point features and water system utility paint locates outside of the City of Tukwila retail water service area that was completed as part of a previous scope of services. Field notes will be collected to support project deliverables. Pipe connections will be completed in the field where practical. CONSULTANT will use CLIENT agreed upon GIS database structure. 3.3 Water System As -Built Research CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter system information to be field verified. This will make the field effort more efficient. 3.4 Geodatabase Update CONSULTANT will utilize its field surveyed information, and the as -built research to create the Geodatabase GIS files. CONSULTANT will include metadata for the Geodatabase updates. Deliverables: Electronic copy of the updated Geodatabase City of Tukwila Water System GIS Inventory Scope of Services March 12, 2018 Exhibit B City of Tukwila Water System GIS Inventory David Evans and Associates, Inc. Negotiated Classification Hrs. x Rate = Cost 1 Project Manager (PMGR/PLSU) 112 $ 140.14 15,695.68 2 Quality Control Manager (PICH) 12 $ 203.28 2,439.36 3 GIS Manager (GISM) 20 $ 141.68 2,833.60 4 Survey Manager (SVYM) 16 $ 203.28 3,252.48 5 GIS Technician (GIST) 344 $ 83.16 28,607.04 6 Survey Technician (SVTE) 292 $ 67.76 19,785.92 7 Party Chief (PCHF) 252 $ 92.40 23,284.80 8 Administrative Assistant (ADMA) 12 $ 83.16 997.92 9 Project Administrator (PADM) 12 $ 107.80 1,293.60 Total Hrs. 1072 Total Salary Cost $ 98,190.40 Direct Expenses Mileage - Water System GIS Inventory No. Unit Each Cost 3,000 miles @ $0.545 /mils $ 1,635.00 Subtotal 1,635.00 David Evans and Associates Total Page 1 of 1 $ 99,825.40 \\BLVFSI\share\SURVWgreements\2018\2018-0312 Tukwila H2O GIS add-on \2018-03-12 Tukwila H2O GIS Fee Sheet V1 (dev).xlsx 3/12/2018 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:17-165(a) Contract Approval N/A CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and David Evans & Associates, Inc. That portion of Contract No.17-165 between the City of Tukwila and David Evans & Associates, Inc. is amended as follows: The time for completion of the project is extended from March 31,2018 to July 1, 2019. All other provisions of the contract shall remain in full force and effect. Dated this l3 day of F� rc.t Ol Allan Ekberg, Mayor , 20 /g CONTRACTOR Printed Name: A D A A\ L R PL NT / 51-d OP a 0, 6/X/42 -s Page 1 of 1 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 17-165 Contract Appoval 9/18/17 CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and David Evans Associates, Inc hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Proieot_ Designation. The Consultant is retained by the City to perform Engineering Services in connection with the project titled GIS Inventory of Water System. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement: Time for Performance. This Agreement s aII be in full force and effect for a period commencing upon execution and ending .p _. _ - 31 t -O Lei , unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than March 31, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $59,916.03 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use. of. Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is - executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with. Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Worker's''': Compensationcoverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 Page 2 • 4. Professional .Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be - appropriate to the Consultant's profession. - B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not Tess than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9.. Independent. Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10, Covenant Against ContingentFees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited: The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised : 1-2013 Page 3 12. .Assianment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation ' provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law: Venue: Attornev's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 18. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 Page 4 DATED this Pol4 day of St-P‘-(-e--R1 , 20 / 7 . CITY OF TUKWILA Allan Ekberg, M Attest/Authenticated: CONSULTANT By: Printed Name: ADAM LAPLANT Title: PtSS 0 C hitt: Approved as to Form: City Ierk, Christy O'Flaherty Office of the Cit A orne y y CA revised : 1-2013 Page 5 EXHIBIT A CITY OF TUKWI.LA Water System GIS Inventory Scope of Services Prepared by: David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 August 24, 2017 TABLE OF CONTENTS TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1 1.1 Project Description 1 1.2 Project Deliverables Furnished by CONSULTANT 1 1.3 Responsibilities and Services Provided by CLIENT 1 1.4 Project Assumptions 1 TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2 2.1 Project Management 2 2.2 Monthly Invoices/Progress Reports 2 2.3 Project Kick-off Meeting and Progress Meetings 2 2.4 Quality Assurance /Quality Control Review 2 2.5 Change Management 3 TASK 3.0 WATER SYSTEM GIS INVENTORY O&M .. , ;..:..i..:......:..ii. 3 3.1 Field Review ,..,.., 3 3.2 Data Collection 3 3.3 Water System As -Built Research 3 3.4 Geodatabase Preparation 3 City of Tukwila Scope of Services Water System GIS Inventory August 24, 2017 TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS -1.1 Project Description The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc. (CONSULTANT) to inventory the water system and convert it into a Geographic Information System (GIS). The major features of the project include: Water System • Water Lines • Water Valves • Water Meters • Water Manholes • Fire Hydrants • Water Vaults • Water Risers • Post Indicator Valves • Fire Department Connections • Air Relief Valves 1.2 Project Deliverables Furnished by CONSULTANT CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement: • Electronic copy of the GIS Geodatabase. CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be returned with subsequent revision, illustrating that each review comment has been addressed as stated, or how/why it was not addressed. 1.3 Responsibilities and Services Provided by CLIENT CLIENT will: • Provide existing water system maps, GIS maps and data, and other available mapping information. • Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them to CONSULTANT with consolidated written comments regarding changes or revisions needed. • CLIENT will provide staff to aid with locating water features. 1.4 Project Assumptions • Mapping accuracy requirement for object locations is "mapping grade" (+/- 3 feet). Objects will be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense vegetation or forested areas prevent the use of survey grade GPS equipment. • Water System mapping will be limited to area within public Right of Way. • Horizontal datum will be NAD 83/91. • Vertical datum will be NAVD 88. • The project duration is assumed to be four (4) months. City of Tukwila Water System GIS Inventory Scope of Services August 24, 2017 TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2:1 Project Management - CONSULTANT will provide direction for staff and review of their work over the course of the project. This work element includes preparing monthly progress reports, to accompany monthly invoicing, that include the status of individual work elements, number of meetings attended, outstanding information required, and work items planned for the following month. CONSULTANT will monitor the project budget weekly throughout the course of the project. This work element is intended to help monitor costs and budgets, and to propose corrective actions, if needed. These actions may include formal requests for increases, modifications, or reductions in scope. Drawings and documents received and generated over the course of the project require review, coordination, and file management. The status of requested information will also be maintained. 2.2 Monthly Invoices/Progress Reports Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly progress reports, back-up materials for expenses, and show approved budget and amount expended to date. Deliverables: Monthly Invoices and Progress Reports (6 total). 2.3 Project Kick-off Meeting and Progress Meetings After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to clearly define the roles and responsibilities of the project team members. This work element provides for the preparation, attendance, follow-up, and documentation of meetings during the length of the project. These meetings will be the forums for CLIENT to provide input and guidance for the direction of the project. They will also be used to discuss project issues, approve submittals, and develop potential solutions. CONSULTANT will prepare for, attend, and document up to four (4) meetings with CLIENT staff. The CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration of the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT. peliverables: Meeting Minutes (4 total). 2.4 Quality Assurance /Quality Control Review This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will be responsible for ensuring that quality reviews are performed at stages throughout the project and on all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation will be maintained and filed with project records. City of Tukwila Water System GIS Inventory Scope of Services August 24, 2017 2.5 Change Management Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or schedule. Team members must ensure that work within their areas remains within the defined project scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in scope, personnel, cost, or schedule, team members must communicate potential changes to the Project Manager as early as possible. Project Managers will determine whether the potential change issue will lead to a change in scope, cost, or schedule. CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form. TASK 3.0 WATER SYSTEM GIS INVENTORY 3.1 Field Review CONSULTANT will conduct an existing water system maps/GIS review at the outset of the project to identify key field conditions that may impact the field mapping including safety, traffic and access issues. The procedures required to complete the field survey will be determined and safety risks will be analyzed. 3.2 Data Collection CONSULTANT will field survey the location of water system point features and water system utility paint locates south of Interstate 405 within•the City of Tukwila retail water service area. Field notes will be collected to support project deliverables. Pipe connections will be completed in the field where practical. CONSULTANT will use CLIENT agreed upon GIS database structure. 3.3 Water System As -Built Research CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter system information to be field verified. This will make the field effort more efficient. 3.4 Geodatabase Update CONSULTANT will utilize its field surveyed information, and the as -built research to create the Geodatabase GIS files. CONSULTANT will include metadata for the Geodatabase updates. Deliverables: Electronic copy of the updated Geodatabase City of Tukwila Water System GIS Inventory Scope of Services August 24, 2017 Exhibit B City of Tukwila Water System GIS Inventory David Evans and Associates, Inc. Negotiated Classification Hrs. x Rate = Cost 1 Project Manager (PMGR/PLSU) 72 $ 132.44 9,535.68 2 Quality Control Manager (PICH) 6 $ 203.28 1,219.68 3 GIS Manager (GISM) 10 $ 141.68 1,416.80 4 Survey Manager (SVYM) 14 $ 190.96 2,673.44 5 GIS Technician (GIST) 166 $ 73.92 12,270.72 • 6 Survey Technician (SVTE) 178 $ 83.16 14,802.48 7 Party Chief (PCHF) 168 $ 92.40 15,523.20 8 Administrative Assistant (ADMA) 8 $ 92.40 739.20 9 Project Administrator (PADM) 8 $ 106.51 852.08 Total. Hrs _ _ — 63.0 Total Salary Cost $ 59,033.28 Direct Expenses Mileage - Water System GIS Inventory No. Unit 1,650 miles @ Each Cost $0.535 /mill $ 882.75 Subtotal 882.75 David Evans and Associates Total Page 1 of 2 X:laalalNew folder12017-08-03 City of Tukwila GIS Inventory Budget Estimate V1.xlsx $ 59,916.03 8/25/2017 Exhibit B . City of Tukwila Water System GIS Inventory David Evans and Associates, Inc. 1 :2 a 4 6 s 7 $ a Work Element 6 • Work -Element, I I!Z t3 a� - N N 2 $ DFA Total hrs DIA % of Total Hours Total Total Toted Total Total Taal T...... Total Total Total hts hts hrs MI hrs hnt hrs hrs hrs hrs Total $ 9 17 9 16 51 44 394 54 87 579 1.43% 2.7094 1.43% 2-54% 8,10% 8.98% 62.54% 5.57% 13.81% 91.90% 2.0 Probct Mansyemant & Quality Control 2.1 2.2. Project Management Monthly InvolceslPro9ress Reports Project Kick-off MeeUng end Progress Meetings 8 8 8 8 32 1 1 1_ 2 5 8 _ 6 ....... 8 _ 8 51,262.80 $2.114.88 2.3 $1,262.80 2.4 2.5 Quality Control/Quality Assurenoe Review Change Management 52,316.16 Wolk Element Total 34,858.01 3.0 3.1 Water System GIS Inventory Field Review 10 2 16- 8. 8 4,293.52 3.2 Date Collection 10 2 4 40 170 180 8 34.988.80 3.3 Ut ltfesAs-Buili Research 10 4 40 : . . 5,045.04 3.4 Oeodatabase Preparation 10 1 2 4 70 . 7,749.28 Work Element Total 40• 1 4 14 T 166 178 168 8- $_5_2,07e3.84 ._ . t EXPENSES - Water System GIS Inventory- 5882.75 PROJECT WORK ELEMENTS TOTALS 72 6 10 14 165 178 165. 8 $ 630 $59,816:03 100.00% Page 2 of 2 Mash:Mew foldet12017-08-03 City of TukCJ* GIS Inventory Budget Estimate V1.x sx 6/25/2017