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Home My WebLink AboutTIC 2017-09-26 Item 2B - Contract Supplement #3 - Tukwila Urban Center Pedestrian-Bicycle Bridge with AKANACity of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committe FROM: Bob Giberson, Public Works Director. BY: Peter Lau, Senior Program Manager CC: Mayor Ekberg DATE: September 22, 2017 SUBJECT: Tukwila Urban Center Pedestrian/Bicycle Bridge Project Project Number 90510403, Contract No. 16-092 Supplemental Agreement No. 3 with AKANA Allan Ekberg, Mayor ISSUE Authorize the Mayor to execute Supplemental Agreement No. 3 to Consultant Contract No, 16-092 with AKANA in the amount of $214,689.00. BACKGROUND AKANA's Contract No. 16-092, with Supplemental Agreements 1 and 2, provide construction management (CM) services for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project, including Lidar scanning of the fabricated steel arch bridge, recommendation of bridge structural acceptance, and material inspection and testing services at less cost than WSDOT's Material Laboratory. DISCUSSION The TUC Pedestrian/Bicycle Bridge Project has been delayed from physical completion mainly due to the steel bridge fabrication dispute between the construction contractor and its material fabricator. The construction contract expired on August 8, 2017, while the current estimated physical completion date is now November 22, 2017. The remaining funds from the consultant contract with AKANA is also running out due to the delay. In order to have continuous CM support from AKANA through the end of the construction project, Supplemental Agreement No. 3 is needed for their continuous construction engineering, inspection and material testing services. At the same time, the City has put the construction contractor on notice of $198,490,12 fora liquidated damage (LD) assessment. FISCAL IMPACT The 15% construction contingency was $942,835.59 and will cover AKANA's Supplemental Agreement No. 3. There have been $53,756.99 in Change Orders to date and AKANA's Supplement No. 2 for $36,480.00 is being drawn from contingency. Supplemental Agreement No. 3 for $214,689.00 was carefully reviewed and is reasonable for the scope of work. CM & CO Expenses AKANA Supplement No. 3 $ 214,689.00 AKANA Supplement No. 2 36,480.00 Change Orders No.1 to No. 5 53,756.99 Total: $304 925 99 15% Contingency $942,835.59 $942,835.59 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 3 with AKANA in the amount of $214,689.00 for the TUC Pedestrian/Bicycle Bridge Project, and consider this item on the Consent Agenda at the October 2, 2017 Regular Meeting. Attachments: AKANA's Supplemental Agreement No. 3 W:1PW Eng1PROJECTSW- RW & RS ProjectstTUC Ped Bicycle Bridge (90510403)1ConstmctionVt,100 - Contract Documents\CM ConsultantWKANA1Sup #3t1nto Memo For AKANA Sup #3, 9-19-17 Sm.Do0o 29 WI Washington State Department of Transportation Supplemental Agreement Number 3 Organization and Address Cooper Zietz Engineers, Inc. 3380 146 Place SE, Suite 105 Bellevue, Washington 98007 Phone: Original Agreement Number 16-092 Project Number 90510403 Execution Date July 25, 2016 Completion Date March 31, 2018 Project Title Tukwila Urban Center Pedestrian/Bicycle Bridge New Maximum Amount Payable $988,550.00 Description of Work See Summary of Payments "Exhibit A" attached. See Scope of Work "Exhibit B" attached. See Prime Consultant Cost Computation "Exhibit D" attached. See Sub -Consultant Cost Computation "E" attached. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Cooper Zietz Engineers Inc and executed on September. 2017 and identified as Agreement No 3 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Scope of Services. See Exhibit B attached I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read• March 31, 2018 III Section V, PAYMENT, shall be amended as follows: Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be supplemented with $214,689.00 as provided on Exhibits "E" attached hereto. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: f/Con>;ultant Signature DOT Form 140-063 Revised 09/2005 By. Approving Authority Signature Date 30 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 31 BASIC AGREEMENT SUPPLEMENT#1 SUPPLEMENT#2 SUPPLEMENT#3 TOTAL DIRECT SALARY COST Akana 177,314 AECOM 44,512 Akana 60,965 AECOM 19,661 Akana 238,279 AECOM 64,172 OVERHEAD (INCLUDING PAYROLL ADDITIVES) Akana 242,654 AECOM 49,762 Akana 83,431 AECOM 22,838 Akana 326,085 AECOM 72,597 DIRECT NON -SALARY COSTS Akana 18,387 AECOM 2,372 OBEC 84,807 MTC 25,510 OBEC 36,712 MTC 36,480 Akana 6,320 AECOM 1,136 Akana 24,707 AECOM 3,512 OBEC 121,519 MTC 61,990 FIXED FEE Akana 41,997 AECOM 13,354 Akana 14,440 AECOM 5,898 Akana 56,437 AECOM 19,252 TOTAL $ 700,669.00 $ 36,712.00 $ 36,480.00 $ 214,689.00 $ 988,550.00 DOT Form 140-063 Revised 09/2005 31 Exhibit B Scope of Work Project No. 90510403 Scope of Services: The Consultant agrees to continue Construction Management services indicated in the original agreement dated July 25, 2016. This supplement is due to the contractor having to extend their schedule to complete the TUC Pedestrian/Bicycle Bridge, as indicated in the latest CPM schedule provided by the contractor with a physical completion date of November 22, 2017. Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit A Page 1 of 1 RPv,gpd 1nnni2n14 Exhibit D Prime Consultant Cost Computations Please see attached AKANA Cost Computation (AKANA Exhibit D) Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit D Page 1 of 1 Rpvi.Gpf1 l onni2n14 Proposal Fee Estimate Exhibit D - AKANA CLIENT Name: PROJECT Description: Proposal11Job Number. Data: 821912017 City of Tukwila Tukwila Pedestrian bridge Protect AKANA January 1, 2017 Ratesi Clue 01110011m 1 si : • a ' l 7e a , 2 i 2 ii es Po 2 : a. k so i t', 2 ! 1 2 i ! [ : ,' - ° I le 4 1 8 kii : t ,F . , 0 1 2 i 1 Total AKANA et ! AKANA OE 2 n1 AKANA : 2 15) Sub 0 '2 Sub ! i 2 2 Sub cretin from supplr,* nts 1 and 2 AKANA g. is t A i AKANA AKANA ra o 4 Li i o o is o o m : : .9. a + I' i i 3 41 HOody Pals: $TE . I MS i us . EIS , Sas i Hours Ems : 137.., 10, rem Ems Ems i 0'.. Ems W., Fees Task 1011,p reconstruction serrites Preconstrucaon services : ! — I .r k i 0 • so1 so 4, SOI SO i SO: • so 50' 5.01 SO SO So 50! SO SO 50 so $0 Task a 1 • 01 a S01 se, sal 501 SO I SO 50 So SO SO TaSk 100 . Subtotal 0k 0: 0: Oi 0 01 0 01 0, 0 0 01 0 0 SO 50, SO so Uri so ; so SDI Se 50 Ss Task 200 -Construction Services Field office ! r : . SO SO AOthi!lOstion _ 0 -i — 1 ala 510 C : 519 390 526 522 SO 54.50L SO 50 O 0 5S0O i1 O SO SO 01.820 50 532.432 $52352 0 O SO SO 501 as- 5o SO ED SO SO 0 50! 50 501 SO so; 50 SO: SO as SO Task ZOO- Subtotal 0 o0. Oi 0 01 a Oi 0: Oi 0, 5101 a 510 519.360i 526.622, $4 5901 SO $01 SO, SO 51.8201 50 so 550932 50 Task 300 - Construction Services Field field Inspection services ! , : -i--i- 747[ i . - 20, 4 767 r S34 45.5i 047.165' , S-8 163! 50. ! SW SO: 50 54.860 552.712 C so: SO $01 SO , SO SO SO. 50 50.9.9251 594 203 Task. o soi so sw as, ask so . SO, SC ' SO so . 0 S01 SO SO SO, 50j 50. 50. • SC . , SO SO Task 200 -Subtotal 0 0. 0 5' 0 7471 0, 01 0 01 20' 0 0 767 524.465! 547,155 53.1631- SO 501 S0' so' , SO S4 5001 50 SO 559,525 SO Task 400 -materials m o L _ Oi , . 0. 0 0 !aterials so 1 SO' 501 50 50 501 SO 50. SO SO SO: 50, i ! SOi. 50 50 ! !-- SC so 594295 SO Task Task - 1 i a so: 50. as: so: 50i 50 . 50 55 . 50 50 Task 400- Subtotal o of o. ol o- ok o sl 0. of so' ok o o sok so: SO SO, 50: SO- : SO. so so1 SO 50 so SO Task $00 -Project Completion _Li ! i . i • so closeout40 Task 24 7 89 144 0 57 120i, 59.744 so: SO 51.666i SO 5.0 SO- 50.1_ SO: 50 SO 5,2_ SO. ' 50 all 430 518550 Task 0 SO1 so. s01 so so: SO SO so SO SO Task ! . . a sok so sok so: sok so so SO so SO Task SOO • Subtotal 40 0 0 rii 0. 241 Or 01 0 01 a so: 0 144 57.120 S9 744 Ei.6661 SO. 301 SO 5050: so 50 so so Task SOO -§strire_y i ! • i . SO SO SO 50 . i SC SC SC all 430 SO SO SO 513,550 QA suivey Task ! i 0 0 as: sq,1 as SO, WI SO' SO SO -1 SOi_ so SO SO 10 SO SO SO 1 SO! SO! SO • ! . . ' , SO SO so as 50 SD Task 0 o Task 1 Task 000 - Subtotal o 01 0 01 O. di 0' ol 0 oI 0: CE 0 o SO[ SO SO so r SO SD . • , 50 SO 50 501 50 SO Task 700 - Painting inspection services ?LACE ! , ! SO SO 50 Nese pointing inspection of steel. Task . ! i i o 0 so! $0 SO SO i Sal 501 SO. SO SO SO SOs SO SO so so 'Tusk ! , ' . . • . 0 501 SO 501 50 SO 50 50, SO SO 50 SO Task 1 . : • o s01 SO SO SO 501 SO I 50 SO I SO SO Task 700 -Subtotal a 01 o 01 0' 0. 0: 01 0 0; 0, sI C 0 501 SO SO 50 SO SO • . , SO SO so! so so Task SOO -Additional Services I ! . i . . . . • so sol 501 closeout, Task . . -:L , a o soi SO 501 SO sol SO soi SO. Sal .S0 sol so: so SO 50 SOI 101 SO SO SO. SO SO SO SO SO, SO 50 L. , SO SO . so I SO SO so so SO 50 Task 0 Task .! : . . ! 0 Task 800 • Subtotal 0. 0: 0, O 0 ol O. 01 0 01 0 01 0 0 SSi SO so! SO SOI SO1 SOI 50 ssl SO SO AR Plisses Total 40 ca Or 0, 0 7711 0 01 0, O OCC SSO 0 1421 S60,06E1 SI3.451 St4.44O 50 SO SO SO: 50 SO saskol SO S104.150 50: $165,106 cAumrairm0A,OstalsaMermoMmmatMCachsTamithelsoklOOMMAE.MlImimimedisidsM-141Touptimmi. Pam 1 Exhibit E Sub -consultant Cost Computations Please see attached AECOM Cost Computation(AECOM Exhibit E) Project No. 90510403 Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit E Page 1 of 1 RPui.CP.ri 9nl21W2nid Proposal Fee Estimate Exhibit E -AECOM AKANA CUENT Name: PROJECT Description: Proposal/Job Number 90510403 City of Tukwila Tukwila Pedestrian bridge project Date: 911912017 January 1, 2017 Rates Classification: Ty Bardwell Powell C A L rO C _ L O U I Total AECOM q Ti C O I- i AECOM cc U Of tl+l, 2- 0— AECOM ce U p FYx S 0 .- AECOM o LL V p K A LL co AECOM o z T! �� e Z C O.- a t0 U 0 a n >< m o 9- + w w m C J 4 p W 12 Hourly Rate: $6.20 1 $2.05 31.96 I9.63 Hours Fees 1.147 1.394 301h Fees Fees Field Overhead Administrative Rates Field Services 2041 I 204 517.585 520,170 55.275 91,138 526.581 544,166 l 8 I I 6. 5656 57531 5197 5950 51,806 I 6 0 0 8 5256 5293 577 5370 5626 Task al _ a1 0 50 50 50 50 50 Task 100 • Subtotal 2041 8 8 0 0 DI 0 0 0 0 0 0 0 220 516.496.88 521.215,92 50.00 55,549.06 51,136.00 527,900.99 546,397.67 Office Administrative Services 1 Office Services 61 8 5690 50 5961 5207 51.168 51.858 16 16 5474 50 5661 5142 5803 51,277 0 50 50 50 50 50 50 - 50 50 50 50 50 50 0 50 50 50 50 50 50 Task 200. Subtotal sI o 0 16 0 SII 0 0 0 0 0 0 0 24 51,164 50 5349 S0 51.971 53.135 All Phases Total 21II a a 16 0 oI 0 0 0 0 0 0 0 244 519,661 521.216 51,622 55,098 92,272 529,672 549,533 C:11./un1MMyC1DN.topI6 44 Ep41 Page 1