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REG 2017-10-02 COMPLETE AGENDA PACKET
Monday, ����A wqs October Tukwila City Council Agenda 4* REGULAR MEETING ❖ 2 Allan Ekberg, Mayor Counci/members: + Joe Duffie + Verna Seal David Cline, City Administrator + Kathy Hougardy + De'Sean Quinn Dennis Robertson, Council President + Kate Kruller + Thomas McLeod 2, 2017; 7:00 PM • Ord #2551 • Res #1916 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION Police Department life-saving awards. Deputy Police Chief Bruce Linton. Sergeant Zack Anderson, Officer Mike Richardson and Officer James Thompson 3. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 9/18/17 (Regular) b. Approval of Vouchers c. Authorize the Mayor to sign a contract with Lucity, Inc., for a Public Works asset management system in the amount of $132,800.00, with ongoing maintenance costs. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 9/26/17] Pg.1 5. UNFINISHED BUSINESS a. An ordinance amending the Comprehensive Plan as part of its annual docket for 2016-2017 by updating the Transportation Element and by modifying the Comprehensive Land Use Map. b. An ordinance rezoning certain real property located at 13407 48th Avenue South, Tukwila, from Low Density Residential (LDR) to Commercial/Light Industrial (C/LI). c. A motion to approve a visitor marketing brand (brand mark). Pg.37 Pg.85 Pg.101 6. NEW BUSINESS Authorize the Mayor to sign Supplement No. 3 to contract #16-092 with AKANA for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project, in the amount of $214,689.00. Pg.113 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report and Monthly Public Safety Plan update d. City Attorney e. Council Analyst Pg.129 8. MISCELLANEOUS 9. EXECUTIVE SESSION — Potential property acquisition — Pursuant to RCW 42.30.110(1)(b) — 60 minutes 10. ADJOURNMENT City Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the Clerk's Office (206-433-1800 or TukwilaCityClerk©TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials Meeting Date 10/02/17 Prepared b RT L1� Mayor's review Council review ITEM INFORMATION ITEM No. 4.C. CAS NUMBER: STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DATE: 10/02/17 AGENDA ITEM TITLE Asset Purchase Management System for the Public Works Department CATEGORY ❑ Discussion Mtg Date Motion Date 10/02/17 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Nitg Date /1 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT ❑ P&R ❑ Police /1 PW SPONSOR'S Council is being asked to approve the Lucity Asset Management software contract with SUMMARY ongoing maintenance costs for the Water, Sewer, and Surface Water divisions. After extensive research with six vendors, Lucity was chosen for ease of use and the capability to expand the system across multiple departments in the future. This software will allow for work order processing and preventative maintenance. Council is being asked to approve the Lucity Asset Management Agreement for $132,800 with $12,000 ongoing annual costs. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/26/17 M F&S Cmte Comm. CHAIR: KATE a Transportation Cmte ❑ Parks COMMITTEE ❑ Planning Comm. KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $132,800.00 + $12k/yr $177,000.00 $0.00 Fund Source: 401 WATER, 402 SEWER, & 412 SURFACE WATER FUNDS (PAGES 70, 86, & 109, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/02/17 MTG. DATE ATTACHMENTS 10/02/17 Informational Memorandum dated 09/22/17 Scoring Matrix pages 70, 86, & 109, 2017 CIP Lucity License and Service Agreement with Exhibits Minutes from the Transportation & Infrastructure Committee meeting of 9/26/17 1 2 City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Joseph Todd, TIS Director & Bob Giberson, Public Works Director BY: Tami Eberle -Harris, Database Administrator CC: Mayor Ekberg DATE: September 22, 2017 SUBJECT: Asset Management System Purchase for the Public Works Department ISSUE Purchase an Asset Management System for the Public Works Department. Allan Ekberg, Mayor BACKGROUND Tracking assets throughout the City is currently a very manual process. Consistency and reporting is difficult, and the maintenance and management tends to be reactive rather than proactive. Having the ability to utilize an enterprise Asset Management System for the City would greatly improve effective management of assets, include preventative maintenance tools, work order processing, and ensure that mandated reporting is both efficient and consistent. Public Works has budgeted for the research and implementation of an Asset Management System in the 2017/2018 Budget. During 2017, Technology Information Services (TIS) teamed up with Public Works to investigate available options. It was apparent that the management of assets was a complex issue for many departments. A team was formed that included representatives from Public Works, TIS, GIS, Finance, Parks, Fire, and Planning. ANALYSIS A Request for Proposals (RFP) was published on May 17, 2017 and six vendors responded. After reviewing all of the RFPs, every vendor was given the opportunity to demonstrate their product for the team. A scoring rubric and evaluation criteria included areas of Responsiveness/Completeness of Proposal, Experience/Qualifications, Technical, Integrations, Functionality, Budget, and Implementation. The top two contenders after the criteria was assessed were Lucity and City Works. Subsequent to the demonstrations, the team went to City of Kirkland to see the Lucity system and the City of Burien to take a closer look at City Works. Lucity was unanimously selected as the Asset Management System that would best meet the needs of the City. Team members agreed that Lucity was far superior in navigation and ease of use. The system is capable of expanding to meet the City's requirements across departments and robust enough to ensure long term stability. They have a mobile centric platform that is closely integrated with our current GIS database. Additional information about Lucity can be found at: http://www. lucity. com/Software/Enterprise-Asset-Manaqement-Software htlps://tukwilawa.sharepoinLcom/sites/IandTS/AMT/Shared Documents/Info Memo Lucity 092217.docx 3 Info Memo Page 2 FISCAL IMPACT The cost to implement Lucity is $132,800 with $60,000 as a one-time perpetual software licensing purchase for unlimited number of users. The remaining cost of $72,800 includes project management, installation, configuration, implementation, and training for both administrator and production users. The ongoing maintenance costs after implementation is 20% of the original licensing cost, or $12,000 which is renewable annually and subject to an increase not to exceed 2.5% per year. The impact to the budget will be $132,800 in 2017, and $12,000 in 2018 and subsequent years. This is far below the current budgeted allotment for an Asset Management System and would allow remaining funds to be focused on supporting the advancement as needed (hardware, additional integrations, build out of GIS layers, maintenance resources, report customizations). The budget below is the remaining funds available as there is currently a GIS database contract with David Evans that will continue through 2018. Each of the three enterprise funds will be charged equally at $44,266.67 for the Lucity contract. Lucity Asset Management Water Fund, page 70 Sewer Fund, page 86 Surface Water Fund, page 109 Total Contract $ 132,800.00 $ 132, 800.00 2017 Remaining Budget $ 67,000.00 50,000.00 60,000.00 $ 177, 000.00 RECOMMENDATION Council is being asked to approve the Lucity Asset Management contract for $132,800, with ongoing maintenance costs, for Water, Sewer and Surface Water and consider this item on the Consent Agenda at the October 2 Regular Meeting. Attachments: Scoring Matrix 2017 CIP, pages 70, 86, & 109 License and Service Agreement with Exhibits https://tukwilawa.sharepoint.com/sites/IandTS/AMT/Shared Documents/Info Memo Lucity 092217.docx 4 Asset Management Software Solution RFP Evaluation Sheet City of Tukwila - Asset Management RFP Scoring Matrix Scoring Totals by Vendor: Lucity Miller Spatial (Cityworks) Timmons Group (CityWorks) DTS - VueWorks HiperWeb MaintStar Evaluation Crieteria based on: 91 66 75 60 68 65 1 Responsiveness/Completeness of Proposal 2 Experience/Qualifications 3 Technical 4 Integration 5 Functionality 6 Budget 7 Implementation RFP issued May 17, 2017 Asset Management Panel submitting scoring cards: PW - Bob Giberson, Russel Betteridge, Mike Cusick, Ryan Larson, Bryan Still, Jeff Heglund GIS - Roman Linsao TIS - Tami Eberle -Harris 5 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: GIS Inventory of Water System Project No. 91640104 The GIS (Geographic Information System ) will provide current as -built data for the Tukwila water system. DESCRIPTION: The data base will include fire hydrants, valve locations, approximate water line locations, date of installation, and material type. The GIS mapping will provide information on the water system that is easily addressable by City staff JUSTIFICATION: and the public. With GIS data, the City will be able to develop an asset management plan to determine the water assets needed to be upgraded or replaced. STATUS: New project for 2017 - 2022 CIP. Combined Asset Management System scheduled for 2017. MAINT. IMPACT: The survey will provide staff with -up -date information on the location of water line features. COMMENT: FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 67 100 100 100 100 100 567 Land (RNV) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 0 0 67 100 100 100 100 100 0 567 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 67 100 100 100 100 100 0 567 TOTAL SOURCES 0 0 67 100 100 100 100 100 0 567 Project Location: Entire System 2017 - 2022 Capital Improvement Program 6 70 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: GIS Inventory of Sewer System Project No. 80540202 DESCRIPTION: GIS (Geographic Information Systems) provides current as -built data for the sanitary sewer system in the Central Business District. This project will expand the as -built database for Tukwila's entire sewer system. GIS mapping of the sewers will provide information that is easily addressable by City staff and the public. With the JUSTIFICATION: GIS data, the City will be able to develop an asset management plan to determine the sewer assets that need to be upgraded or replaced. STATUS: In 2007, the Commercial Business District (CBD) was surveyed for GIS mapping. Full data collection should be completed by 2019. Combined Asset Management System in 2017. MAINT. IMPACT: The survey will provide staff with up-to-date information on the location of manholes for the sanitary sewers. COMMENT: FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 105 50 167 100 50 500 972 Land (RNV) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 105 50 167 100 50 0 0 0 500 972 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 105 50 167 100 50 0 0 0 500 972 TOTAL SOURCES 105 50 167 100 50 0 0 0 500 972 Project Location: Entire System 2017 - 2022 Capital Improvement Program 86 7 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Surface Water GIS Inventory Project No. 90241201 80241201 The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will need to be mapped. JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate drainage system maps for all outfalls 24" or greater. STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects change the existing system. Combined Asset Management System scheduled for 2017. MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs. COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES permit. FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 1,421 100 67 100 150 1,838 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 1,421 100 67 100 0 150 0 0 0 1,838 FUND SOURCES Awarded Grant 218 218 Proposed Grant 0 Mitigation Actual 100 100 Mitigation Expected 0 Utility Revenue 1,103 100 67 100 0 150 0 0 0 1,520 TOTAL SOURCES 1,421 100 67 100 0 150 0 0 0 1,838 Project Location: Entire System 2017 - 2022 Capital Improvement Program 8 109 SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT ARTICLES OF AGREEMENT This Agreement between CITY OF TUKWILA, WA, as "CLIENT", and LUCITY, INC., as "CONTRACTOR". WITNESSETH: Whereas, the CONTRACTOR (a Kansas Corporation with offices located at 10561 Barkley, Suite 100, Overland Park, KS 66212) owns certain software programs that are licensed under individual program titles which are known collectively as "LucityTM Software"; and Whereas, the CLIENT (located at 6200 Southcenter Blvd. Tukwila, WA 98188) would like to use, and the CONTRACTOR would like to grant the CLIENT the right to use, those software programs accessing databases residing at the CLIENT's site, while protecting the copyrights, trade secrets, confidential information, and other valuable intellectual property they contain; and Whereas, the CLIENT is authorized and empowered to contract with the CONTRACTOR to provide professional services as hereinafter described; and Whereas, the CONTRACTOR is registered in accordance with the laws of the State of Kansas, and is qualified to provide the professional services desired by the CLIENT; now, therefore, IT IS AGREED THAT: SECTION I — SOFTWARE LICENSE The CONTRACTOR agrees to furnish various Lucity software programs, and grant the CLIENT a license to use these programs, in consideration of the mutual covenants and obligations expressed in the LucityTM Software License Agreement attached as Exhibit "A". These programs shall consist of the items listed in the Schedule of Software attached as Exhibit "B". SECTION II — SCOPE OF SERVICES The basic Scope of Services for the supply, implementation, support and maintenance of a COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM, herein referred to as "PROJECT", is as follows: 1. The CONTRACTOR agrees to furnish and perform various professional services related to on-going software technical support and maintenance items outlined in the Software Support and Maintenance Provisions attached as Exhibit "C". 2. The CONTRACTOR agrees to furnish and perform various professional services related to the items outlined in the Scope of Implementation Services attached as Exhibit "D". Page 1 of 5 9 SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT Any items beyond the basic Scope of Services shall be considered as Additional Services. If authorized in writing by CLIENT, CONTRACTOR shall furnish, or obtain from others, services resulting from significant changes in the basic Scope of Services. The cost to perform Additional Services shall be based on the rates outlined in the Schedule of Costs and Invoicing attached as Exhibit "E". SECTION III — RESPONSIBILITIES OF THE CLIENT The CLIENT shall provide information and assistance as follows: 1. Assist CONTRACTOR by placing at their disposal all available information pertinent to the PROJECT including data, standards, specifications, processes, workflows, and reports relative to the CONTRACTOR'S services. 2. Give prompt written notice to CONTRACTOR whenever CLIENT observes or otherwise becomes aware of any development that affects the Scope or timing of CONTRACTOR'S Services. 3. Bear all costs incident to compliance with the requirements of this Section III. SECTION IV — SCHEDULE OF SERVICES It is anticipated that the PROJECT as described in Section II will be completed and submitted to the CLIENT in accordance with the estimated schedule for major work items as shown on Exhibit "D". The work items described shall be carried out as expeditiously as possible. The CONTRACTOR shall not be liable to the CLIENT, if delayed in, or prevented from performing the work as specified herein through any cause beyond the control of the CONTRACTOR, and not caused by his own fault or negligence including acts of nature or the public enemy, inclement weather conditions, acts, regulations, or decisions of the Government or regulatory authorities after the effective date of this Agreement, fires, floods, epidemics, strikes, jurisdictional disputes, lockouts, and freight embargoes. SECTION V — FEES AND PAYMENTS The CLIENT shall compensate the CONTRACTOR for the Scope of Services as described in Section II of this Agreement in an amount not exceeding the total cost as shown on Exhibit "E". The maximum compensation shall not be exceeded without further authorization of Additional Services. Labor costs, costs associated with subcontract work, bonding costs, and direct expenses such as shipping, printing, telephone and commercial computer software are included in the maximum compensation. Page 2 of 5 10 SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT Payment to the CONTRACTOR shall be made in accordance with the estimated schedule of billings for work items as shown on Exhibit "E". Invoices shall be due and payable to the CONTRACTOR within thirty (30) days of each billing. Once this Agreement expires, or final payment has been requested and made, the CONTRACTOR shall have no more than thirty (30) days to present or file claims against the CLIENT concerning this Agreement. After that period, the CLIENT shall consider the CONTRACTOR to have waived any right to claims against the CLIENT concerning this Agreement. The Fees and Payment provisions for the PROJECT, applicable to the Lucity software program licenses, provided in this Section V, supersede the License Fee payment provisions provided in Section 6(a) of Exhibit "A". SECTION VI — OTHER GOVERNMENT/PUBLICLY FUNDED AGENCIES If mutually agreeable to all parties, the issuance of any resulting contract/purchase order referencing these specifications and modified by mutual agreement between all parties may be extended to other government or publicly funded agencies. It shall be understood that all terms and conditions as specified herein shall apply. SECTION VII — TERMINATION A. The obligation to provide further services under this Agreement may be terminated by either party upon seven (7) days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. B. In the event of termination by the CLIENT, the CONTRACTOR shall be paid for all services rendered up to and including the date of termination. C. In the event that the CLIENT, for any reason, decides not to proceed with the PROJECT, this Agreement shall then be considered terminated; the CONTRACTOR shall be entitled to payment as described herein for all services provided under this Agreement. In such event, the CLIENT shall promptly notify the CONTRACTOR in writing of its decision not to proceed with the PROJECT so that the CONTRACTOR can reassign his personnel and revise work schedules as may be required. The Termination provisions for the PROJECT provided in this Section VII are applicable to the Scope of Services as described in Section II of this Agreement. The Term and Termination provisions provided in Section 12 of Exhibit "A" are applicable to the LucityTM software program licenses. SECTION VIII — INDEMNIFICATION The CONTRACTOR shall defend, indemnify and hold harmless the CLIENT, its officers, officials, employees and volunteers, from any and all liability, loss or damage the CLIENT may suffer arising out of this Agreement. Page 3 of 5 11 SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT The Indemnification provisions for the PROJECT provided in this Section VIII are applicable to the Scope of Services referenced in Section II. The Limitations of Liability provisions provided in Section 11 of Exhibit "A" are applicable to the LucityTM software program licenses. SECTION IX — GENERAL CONSIDERATIONS And, finally it is agreed that: • A. All services shall be under the direction of qualified personnel. B. The Scope of Services covered by this Agreement shall be subject to modification and supplementation upon the written agreement of the duly authorized representatives of the contracting parties. Modification of the terms of this Agreement may be made that would modify the maximum fees stated in the Agreement when mutually agreed by and between the CONTRACTOR and the CLIENT, and shall be incorporated in written amendments to this Agreement. The CONTRACTOR shall have no obligation to perform services in connection with a change in the Scope of Services unless the cost thereof shall be agreed to under this paragraph. C. The CONTRACTOR reserves the right to renegotiate this Agreement if this agreement is not signed by the CLIENT within ninety (90) days after submittal. D. The following Exhibits are attached to and made a part of this Agreement: Exhibit "A" - LucityTM Software License Agreement Exhibit "B" - Schedule of Software Exhibit "C" - Software Support and Maintenance Provisions Exhibit "D" - Scope of Implementation Services Exhibit "E" - Schedule of Costs and Invoicing Exhibit "F" - Constant Connection Program E. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. F. The CONTRACTOR shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the CLIENT. G. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the CLIENT and the CONTRACTOR and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. H. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. Page 4 of 5 12 SOFTWARE LICENSE AND PROFESSIONAL SERVICES AGREEMENT IN WITNESS WHEREOF, the CLIENT and CONTRACTOR, by their authorized representatives, have hereunto subscribed their names this day of , 2017. Executed in duplicate with copies to the CLIENT and CONTRACTOR. LUCITY, INC. CITY OF TUKWILA, WA By: By: s C. Graham, P.E. Title: Vice President & Chief Operating Officer Title: Attest: // Attest: By: i By: Titl& Title: Page 5 of 5 13 14 EXHIBIT "A" LucityT"I Software License Agreement IMPORTANT — READ CAREFULLY BEFORE INSTALLATION This software is subject to acceptance of the LucilyTsl Software License Agreement. Lucity, Inc. (Lucity) is willing to license this software to you only upon the condition that you accept all of the terms and conditions contained in the LUC1IYTM Software License Agreement and any stated Special Provisions. THIS AGREEMENT ("Agreement") is between Lucity, Inc., a Kansas corporation with its principal place of business at 10561 Barkley, Suite 100, Overland Park, KS 66212 ("Lucity"), and Licensee with its software programs accessing databases residing at Licensed Site. RECITALS WHEREAS, Lucity owns certain software programs that are licensed under individual product titles which are known collectively as "LuCityTM software"; WHEREAS, Licensee would like to use, and Lucity would like to grant Licensee the right to use, those software products, while protecting the copyrights, trade secrets, confidential information, and other valuable intellectual property they contain. Now, THEREFORE, Lucity and Licensee agree as follows: 1. DEFINITIONS. "Program(s)" means the object code versions of the computer software products, databases, and related documentation. "Users" means (i) the specified number of persons permitted to access all Programs (i.e. Named Users), (ii) the specified maximum number of persons permitted to access a Program (i.e. Seats), or (iii) the specified number of computer hardware devices permitted to provide access to a Program (i.e. Installs). "Clients" means the number of individual database setups that can be accessed by a Program. "Licensed Site" means the location at which the Licensee will be permitted to store the databases used by the Program(s). "Effective Date" means the date of receipt of Licensee's purchase order citing this Agreement. 2. LICENSE GRANT. (a) License, Subject to the terms and conditions of this Agreement, Lucity grants Licensee a fee -bearing nonexclusive license to use the object code versions of the Program(s) for its internal purposes during the term of this Agreement; provided, however, that (i) the number of Users of each Program shall not exceed the permitted number of persons or devices for each such Program, (ii) the number of individual database setups that can be accessed by each Program shall not exceed the number of Clients for each such Program, and (iii) the location at which the databases accessed by the Program(s) reside shall be the Licensed Site designated herein. (b) Copying. Licensee may make only as many copies of each Program as are necessary for Licensee to utilize the total Users for each such Program. (c) Future Licenses. Lucity and Licensee may, by mutual agreement, include future licenses of the Program(s) under this Agreement by exchanging documents (i.e., a purchase order from Licensee and acknowledgment from Lucity) referencing this Agreement and the Program(s) to be licensed. Such future Program(s) shall be included as Program(s) under this Agreement. The parties agree that such purchase orders and acknowledgments shall have no effect on the terms and conditions of this Agreement, under which such Program(s) are licensed. (d) Limited Grant. Except as expressly provided in this Section 2, Lucity grants and Licensee receives no right, title or interest in or to the Programs or any other deliverables provided by Lucity in connection with this Agreement and Lucity reserves and retains all such right, title, and interest. (e) Disaster Recovery and Testing. The Licensee is permitted to install the Programs at its internal disaster recovery site and to store copies of the databases used by the Programs for the purposes of testing its disaster recovery plan. The Licensee is also permitted to install the Programs in a testing environment at its Licensed Site and to store copies of the databases used by the Programs for the purposes of testing future releases and training users. 3. LICENSE RESTRICTIONS. (a) No Reverse Engineering. Licensee agrees not to disassemble, decompile, reverse analyze, or reverse engineer the Program(s). (b) No Modification. Licensee agrees not to modify the Program(s) without the written consent of Lucity. (c) No Copying. Licensee agrees not to copy the Program(s), in whole or in part, except for a reasonable number of back-up copies and copies for disaster recovery and testing purposes, and as may be necessary to utilize the total Users for a given Program. (d) No Third Party Use, Licensee will not use the Program(s) in any manner to provide computer services to third parties. (e) Training. Licensee will not use the Program(s) until its personnel have received sufficient training in the configuration and use of the Program(s) to generate accurate data from the operation of the Program(s). 4. PROPRIETARY RIGHTS. (a) Lucity's Property. The Program(s), in whole and in part and all copies thereof, are and will remain the sole and exclusive property of Lucity. (b) Licensee's Property. Any and all information provided by Licensee, as well as any and all information generated by Licensee's use of the Programs (specifically excluding Program code), shall remain the sole and exclusive property of Licensee. (c) Proprietary Notices. Licensee will not delete or alter any copyright, trademark, and other proprietary rights notices of Lucity and its licensors appearing on the Program(s). Licensee agrees to reproduce such notices on all copies it makes of the Program(s). 5. DELIVERY. Lucity will deliver license codes for the Program(s), which provide for downloading of installation components by Licensee, to Licensee within a reasonable time of execution of this Agreement by both parties. 6. FEES AND TAXES. (a) License Fee — Named Products Licensing. As consideration for the rights granted to Licensee under the Agreement set forth in Section 2 of this Agreement, Licensee shall remit payment to Lucity the License Fee within thirty (30) days of the delivery of license codes for the Program(s). Late payments will be subject to a late fee of one and one-half percent (1-1/2%) per month or the maximum rate permitted by applicable law, whichever is less. Lucity may publish revised fee schedules from time to time, and any fees for future licenses for the Program(s) included under this Agreement shall be determined by Lucity's then -current fee schedule. (b) Annual Fee — Named Users Licensing. As consideration for the rights granted to Licensee under the Agreement set forth in Section 2 of this Agreement, Licensee shall remit payment to Lucity (i) the appropriate Annual Fee within thirty (30) days of the Effective Date, and (ii) the appropriate Annual Fee within thirty (30) days of anniversary of the Effective Date for each renewal period. Late payments will be subject to a late fee of one and one-half percent (1-1/2%) per month or the maximum rate permitted by applicable law, whichever is less, Lucity may publish revised fee schedules from time to time, and any fees for renewal periods for the Program(s) included under this Agreement shall be determined by Lucity's then -current fee schedule. (c) Taxes. Fees due under this Agreement do not include any taxes. Licensee will be responsible for, and will promptly pay, all taxes of whatever nature (including but not limited to sales and use taxes) resulting from or otherwise associated with this Agreement or Licensee's receipt or use of the Program(s), except income taxes based on Lucity's income. In lieu of payment of such taxes, Licensee shall provide Lucity with proof of Licensee's tax exempt status. 7. WARRANTIES. (a) Warranty. Lucity warrants that during twelve (12) months following the delivery of the license codes for the Program(s): (i) the Program(s) will be capable of performing in the manner described in all the documentation in all material respects; and (ii) the installation components of the Program(s) will be free from defects in materials and workmanship. (b) Exclusive Remedy. In the event that the Program(s) or installation components fail to conform to such warranty, as Licensee's sole and exclusive remedy for such failure Lucity will, at its option and without charge to Licensee, repair or replace the Program(s) or installation components or refund to Licensee the License Fee paid, provided that the nonconforming item is returned to Lucity within the 12 -month warranty period. (c) Disclaimer. The Warranties provided in this Section are in lieu of all other warranties, express and implied, including but not limited to any implied warranties of Merchantability, and Fitness for a Particular Purpose. 8. INDEMNITY. (a) Duty to Indemnify and Defend. (i) Lucity will defend or settle at Lucity's own expense, any action or other proceeding brought against Licensee to the extent that it is based on a claim that the use of the Program(s) as licensed in this Agreement infringes any U.S. copyright or that the Program(s) incorporates any misappropriated trade secrets. (ii) Lucity will pay any and all costs, damages, and expenses (including but not limited to reasonable attorneys' fees) Licensee becomes obligated to pay in any such action or proceeding attributable to any such claim. (iii) Lucity will have no obligation under this Section as to any action, proceeding, or claim unless: (A) Lucity is notified of it promptly; (B) Page 1 of 2 15 EXHIBIT "A" LucityTM Software License Agreement Lucity has primary control of its defense and settlement; and (C) Licensee provides Lucity with reasonable assistance in its defense and settlement. (b) Injunctions. If Licensee's use of any Program(s) under the terms of this Agreement is, or in Lucity's opinion is likely to be, enjoined due to the type of infringement or misappropriation specified in Section 8(a)(i), then Lucity may, at its sole option and expense, either: (i) procure for Licensee the right to continue using such Program(s) under the terms of this Agreement; (ii) replace or modify such Program(s) so that it is noninfringing and substantially equivalent in function to the enjoined Program(s); or (iii) if options (i) and (ii) above cannot be accomplished despite the reasonable efforts of Lucity, then Lucity may both: (A) terminate Licensee's rights and Lucity's obligations under this Agreement with respect to such Program(s); and (B) refund to Licensee the unamortized portion of the License Fee paid based upon a 5 year straight-line depreciation, such depreciation to be deemed to have commenced on the effective date of this Agreement. (c) Exclusive Remedy. The foregoing are Lucity's sole and exclusive obligations, and Licensee's sole and exclusive remedies, with respect to infringement or misappropriation of intellectual property rights. Lucity makes no separate warranty of noninfringement under or in connection with this agreement. (d) Exceptions. Lucity will have no obligations under this Section 8 with respect to infringement or misappropriation arising from: (i) modifications to the Program(s) that were not made by Lucity (whether or not authorized by Lucity); (ii) Program(s) specifications or modifications requested by Licensee; or (iii) the use of Program(s) with products (including but not limited to software) not provided by Lucity. 9. CONFIDENTIAL INFORMATION. (a) Definition. "Confidential Information" refers to: (i) the Program(s), including but not limited to their software source code, and any related documentation or technical or design information related to the Program(s); (ii) the business or technical information of Lucity, including but not limited to any information relating to Lucity's product plans, designs, costs, product prices and names, finances, marketing plans, business opportunities, personnel, research, development or know-how; (iii) any information reasonably and appropriately designated by Lucity as "confidential" or "proprietary" or which, under the circumstances taken as a whole, would reasonably be deemed to be confidential under applicable law; and (iv) the terms and conditions and existence of this Agreement. (b) "Confidential Information" will not include information that: (i) is in or enters the public domain without Licensee's breach of this Agreement; (ii) Licensee receives from a third party without restriction on disclosure and without breach of a nondisclosure obligation; or (iii) Licensee party develops independently, which it can prove with clear and convincing written evidence. (c) Confidentiality Obligations. Licensee agrees to take all measures reasonably required in order to maintain the confidentiality of all Confidential Information in its possession or control, which will in no event be less than the measures Licensee uses to maintain the confidentiality of its own information of equal importance. (d) Employee Confidentiality Procedures. Licensee agrees to inform its employees of their confidentiality obligations regarding the Program(s) and other Lucity Confidential Information. Licensee further agrees to ensure that contract employees (including temporary employees) of Licensee agree to confidentiality obligations similar to those of this Agreement. (e) Compliance with Law. Lucity acknowledges the Licensee will comply with all laws regarding the release and disclosure of information, including but not limited to, the Public Records Act (Chapter 42.56 RCW). 10. MAINTENANCE AND SUPPORT. (a) Named Products Licensing. Lucity and Licensee may, by mutual agreement, include the maintenance and support services described in the software's online help for the Program(s) under this Agreement by exchanging documents (i.e., a purchase order from Licensee and acknowledgment from Lucity) referencing this Agreement and the Program(s) to be included under such services. The parties agree that such purchase orders and acknowledgments shall have no effect on the terms and conditions of this Agreement, under which such Program(s) are licensed. Maintenance and support services are provided at a rate and for a term as mutually determined by Lucity and Licensee for the scope of services to be provided by Lucity for the Program(s) to be included under such services. (b) Named Users Licensing. The Annual Fee for the Program(s) included under this Agreement includes the maintenance and support services described in the software's online help. 16 11. LIMITATIONS OF LIABILITY. Licensee acknowledges that input and/or edits of data by means other than the Lucity standard Program(s) interface may result in loss of data, and/or improper operation of the Program(s). The Licensee agrees that in no event will Lucity be liable to Licensee under this Agreement for costs necessary to diagnose, recover data and/or restore proper operation of the Program(s) resulting from improper operation of the Program(s).. 12. TERM AND TERMINATION. (a) Term — Named Products Licensing. Except as expressly provided in this Section 12, this Agreement will continue in full force and effect perpetually. (b) Term — Named Users Licensing. Except as expressly provided in this Section 12, this Agreement will continue in full force and effect for one (year) from the Effective Date of this Agreement, with automatic renewal for subsequent one (1) year periods. (c) Termination. Either party will have the right to terminate this Agreement if other breaches any material term or condition of this Agreement and fails to cure such breach within thirty (30) days of written notice. (d) Effect of Termination — Named Products Licensing. If this Agreement is terminated, Licensee will immediately return to Lucity, or Lucity's designated representative, or (at Lucity's request) destroy all copies of the Program(s) in its possession or control, and an officer of Licensee will certify to Lucity in writing that it has done so. (e) Effect of Termination — Named Users Licensing. If this Agreement is terminated, license codes for the Program(s) included under this Agreement will expire and the Program(s) included under this Agreement will be effectively disabled. (f) Survival. The provisions of Sections 4 (Proprietary Rights), 6(b) (Taxes), 7(b) and (c) (Warranties Exclusive Remedy and Disclaimer), 8(c) and (d) (Infringement Exclusive Remedy and Exceptions), 9 (Confidential Information), and 11 (Limitations of Liability) will survive termination of this Agreement for any reason. (f) Nonexclusive Remedy, The exercise by Lucity of any remedies under this Agreement will be without prejudice to its other remedies under this Agreement or otherwise. 13. GENERAL PROVISIONS. (a) Audit Rights. Licensee agrees to allow Lucity, at Lucity's sole expense, upon reasonable written notice, and during Licensee's ordinary business hours, to visit the facilities in which Licensee uses the Program(s) and review Licensee's practices with regard to the Program(s). (b) Assignment. This Agreement will bind and inure to the benefit of each party's successors and assigns, provided that either party may not assign this Agreement, in whole or in part, without written consent of both parties. (c) Modifications. This Agreement may only be modified, or any rights under it waived, by a written document executed by both parties. (d) Conflicting Terms. Purchase orders or similar documents relating to the Program(s) issued by Licensee will have no effect on the terms of this Agreement. (e) Notices. All notices under this Agreement will be deemed given when delivered personally or upon receipt of by U.S. certified mail, return receipt requested, to the address shown below or as may otherwise be specified by either party to the other in accordance with this Section. (0 Severability. If any provision of this Agreement is found illegal or unenforceable, it will be enforced to the maximum extent permissible, and the legality and enforceability of the other provisions of this Agreement will not be affected. (g) Waiver. No failure of either party to exercise or enforce any of its rights under this Agreement will act as a waiver of such rights. (h) Entire Agreement. This Agreement is the complete and exclusive agreement between the parties with respect to the subject matter hereof, superseding and replacing any and all prior agreements, communications, and understandings (both written and oral) regarding such subject matter. No purchase orders, acknowledgments, invoices, or other documents exchanged in the ordinary course of business shall modify or add to the terms and conditions of this Agreement. (i) Choice of Law. This Agreement will be governed by and construed in accordance with the laws of the state in which Licensee is located, Copyright © 2015 Lucity, Inc. All rights reserved Page 2 of 2 EXHIBIT "B" Schedule of Software For the Project Lucity agrees to furnish licenses of the various LucityTM software programs listed in the table below, and grant the CLIENT such licenses to use these programs for the fees as indicated, in consideration of the mutual covenants and obligations expressed in the LucityTM Software License Agreement provided as Exhibit "A". Software A bile GIS rye! P GIS deb iti en REST APIs 1 Site $ 60, $ 60,000.00 Notes • The applicable licensing model is "Named Products". • The total amount of license fees is a one-time cost for a perpetual licensing term. • Cost for the Constant Connection Program for technical support and software maintenance is additional. • A "Site" license provides for unlimited number of total users. • Prices are in U.S dollars. Taxes (if applicable) are not included. Page 1 of 1 17 18 EXHIBIT "C" Software Support and Maintenance Provisions For the various Lucity TM software programs listed in Exhibit "B", Lucity agrees to furnish to the Licensee resources and perform various professional services related to on-going software technical support and maintenance as outlined in this Exhibit "C". Constant Connection Program Resources and Services On-going software technical support and maintenance resources and services provided through the Lucity Constant Connection Program are summarized in the following attachment titled "LucityAM Technical Support and Software Maintenance". Constant Connection Program Fees and Renewal Named Products Licensing. The fee basis for "Year 1" of the Lucity Constant Connection Program is twenty percent (20%) of the total non -discounted software license fees for covered products. For the software programs listed in Exhibit "B", Year 1 will be for the period of twelve (12) months following software delivery. Access to Lucity Constant Connection Program resources and services in subsequent years is renewable annually for the software programs by mutual agreement and is subject to an inflationary increase not to exceed two and one-half percent (2.5%) each year. Constant Connection Program Levels of Services Our goals are to provide customers immediate response during regular Help Desk hours (Monday — Friday, 7:00 am -7:00 pm CST), and resolve issues as soon as possible. An outline of our categorization/prioritization of support issues and formal response/resolution commitments follows. • Critical Issues Customer is unable to use a LucityAM application, or system component has a failure such that normal work operation is significantly impacted (e.g., users cannot open Work Orders) Response time to acknowledge issue and begin working on corrective action within two (2) business hours Commitment to continue working on problem until resolution, or an acceptable temporary fix (i.e., patch) is deployed • Standard Issues - Issue exists with an application but majority of functions are still usable and some reasonable circumvention or work -around is possible to provide service, or failing function or work -around does not significantly impact normal work operation Response time to acknowledge issue no more than four (4) business hours - Provide resolution with next upgrade release (new versions, service packs or patches), and not more than ninety (90) business days (unless otherwise agreed between customer and Lucity) • Minor Issues - Issue does not affect an application's function (e.g., text of message or report is poorly worded or misspelled) - Response time to acknowledge issue no more than eight (8) business hours - Provide resolution with next two upgrades, and not more than one -hundred and eighty (180) business days (unless otherwise agreed between customer and Lucity) LucityAM Version Support Policy Details about version support policy can be found here — https://lucity.zendesk.com/hc/en-us/articles/202489370-Version-Support-Details. Page 1 of 1 19 20 EXHIBIT "D" Scope of Implementation Services IMPLEMENTATION WORK PLAN We are proposing implementation of the LucityAMTM products for the City's Asset Management Software Solution (AMS) for the identified distinct "functional Groups" as indicated below. ager Diss Water Equipment ewer Coll In Sewer Equipment ate+ Storm Equipment Streets Signs Bridges Signals Rights -of -Way Street Lights Pa+ Parks Trees Di PROJECT PLANNING & MANAGEMENT D.1.A PROJECT INITIATION An Initiation Meeting will take place as soon as possible after issuance of the Notice to Proceed to introduce key Project Team members and initiate project activities. An outline of the expected agenda for the Initiation Meeting follows. • Project Team — Review roles, responsibilities, and personnel assignments — Identify primary contacts and exchange contact information • Software — Verify licensing details (products and users) • Project Plan — Set dates for IT Audit, Installation, and Kickoff tasks — our recommendation is for the IT Audit to be completed as soon as possible, and Installation to be completed prior to Kickoff • Action Items — Deliver "Welcome to the Lucity Family" information packet Participants in the Initiation Meeting should include the following Project Team members: • Lucity • City Project Manager — Project Manager Relationship Manager — System Administrator - IT Specialist — Project Sponsor D.1.B IT AUDIT A meeting will take place as soon as possible after Initiation for us to provide guidance to the City's IT SME (Subject Matter Expert) pertaining to LucityAM enterprise architecture and security designs. An outline of the agenda for the IT Audit Meeting follows. Page 1 21 Work Work order management Maintenance schedules Inventory lifecycle management Assets Asset -related data Field inspections Condition assessments Asset criticality Replacement planning and reporting GIS Web GIS integration Mobile Mobile access REST APIs Other integrations ager Diss Water Equipment ewer Coll In Sewer Equipment ate+ Storm Equipment Streets Signs Bridges Signals Rights -of -Way Street Lights Pa+ Parks Trees Di PROJECT PLANNING & MANAGEMENT D.1.A PROJECT INITIATION An Initiation Meeting will take place as soon as possible after issuance of the Notice to Proceed to introduce key Project Team members and initiate project activities. An outline of the expected agenda for the Initiation Meeting follows. • Project Team — Review roles, responsibilities, and personnel assignments — Identify primary contacts and exchange contact information • Software — Verify licensing details (products and users) • Project Plan — Set dates for IT Audit, Installation, and Kickoff tasks — our recommendation is for the IT Audit to be completed as soon as possible, and Installation to be completed prior to Kickoff • Action Items — Deliver "Welcome to the Lucity Family" information packet Participants in the Initiation Meeting should include the following Project Team members: • Lucity • City Project Manager — Project Manager Relationship Manager — System Administrator - IT Specialist — Project Sponsor D.1.B IT AUDIT A meeting will take place as soon as possible after Initiation for us to provide guidance to the City's IT SME (Subject Matter Expert) pertaining to LucityAM enterprise architecture and security designs. An outline of the agenda for the IT Audit Meeting follows. Page 1 21 • Software - Review "Hardware and Software Recommendations", "System Design and Tuning", and "IT Questionnaire" documents — Questionnaire to be completed by the City • The City will provide needed hardware and supporting software, and confirm basic operation of hardware prior to installation of LucityAM ■ System Design and Tuning document is intended to provide understanding of LucityAM as it pertains to the City's enterprise infrastructure and security policies, and the expected maximum number of concurrent users • IT Questionnaire serves to gather information regarding the City's resources, preparedness, and capabilities for installing and managing LucityAM and leveraging GIS integration - Discuss the Installation task and related activities, and identify needed actions prior to LucityAM installation • Access — Discuss providing Implementation Lead remote access (VPN) into installed LucityAM to facilitate completion of implementation tasks • Project Plan — Confirm dates for Installation and Kickoff tasks • Action Items - Complete IT Questionnaire - Provide LucityAM install design and system architecture diagram, and executed VPN access forms (if required) Participants in the IT Audit Meeting will include the following Project Team members: • Lucity • City — IT Specialist — Project Manager — System Administrator — SME — IT D.1.0 PROGRESS An outline of the project management activities expected throughout the project follows. • Meetings & Workshops — Convene bi-weekly Project Progress meetings to review Project Plan completion status — Provide agendas and "Trip Report" documents • Project Plan — Provide updates as needed based on approved revisions to scope and/or schedule • Invoicing — Prepare billing summaries, and submit invoices to the Client for approval and payment processing Participants in the project management activities should include: • Lucity • City — Project Manager — Project Manager — Project Administrator 22 D.2 INSTALLATION & KICKOFF D.2.A SOFTWARE INSTALLATION The Implementation Specialist will assist the System Administrator with downloading the LucityAM Installation Components (current version with latest service pack) from the Lucity Support Center web site, and following instructions provided in the Install Manual. Our assumption is the System Administrator will complete related Installation activities, including: • Establishing multiple environments for testing/training, production, and backup/recovery • Using User Import tool in Lucity Security to import users into LucityAM, and associate users to Windows Login accounts • Using Lucity Security to set controls for user access and assign group/role permissions for various LucityAM functions • Performing system -level testing (to ensure satisfactory performance) and performance tuning actions (if necessary) D.2.B PROJECT KICKOFF A Kickoff Meeting will be held to transfer knowledge between Project Team members, gather information, and set the stage for subsequent tasks. An outline of the expected Kickoff Meeting activities follows. • LucityAM Software Demonstration Present functional overview — typical user workflows for inspections, work orders, etc. and "out of the box" capabilities including reporting (standard templates and ad hoc), GIS integration, and data interfaces Review default "Work Flow Setup" data, UI templates (dashboards and data forms/views), and default user groups/roles • Functional Groups Identify each distinct Functional Group's place (Department, Division, etc.) within the organizational structure of the City - Confirm with each Group Administrator those persons assigned to serve as Group SMEs for AMS configuration - Examine current basic business processes of each Group with associated data, reporting, and integration requirements Review with each Group their Work Flow Setup spreadsheet with default data — spreadsheet to be completed by the City • GIS and IT — Discuss completed Installation task and related activities, and identify needed actions prior to initiation of Configuration — GIS • Access — Verify Implementation Lead has access into installed LucityAM • Project Plan Confirm Project Team and Functional Groups Discuss what is expected of Project Team members throughout project Review schedule, and discuss how LucityAM will "go -live" 23 - Identify any needed revisions to Project Plan based on knowledge gained from the Kickoff Meeting sessions - Set date for Configuration — Discovery • Action Items - Complete Work Flow Setup spreadsheets — these spreadsheets are used to record data required to define Categories, Problems, Causes, Tasks, and Resources (Employees, Crews, Equipment, Materials, Fluids, Contractors) for Functional Groups with LucityAM Work — Work Administrator Participants in the Kickoff Meeting should include the following Project Team members: • Lu city • City - Project Manager — Project Manager - Relationship Manager — System Administrator - Project Coordinator — Functional Group Administrators — SMEs — GIS and IT - Project Sponsor D.3 CONFIGURATION D.3.A DISCOVERY A Discovery Workshop will be completed — this workshop will consist of a series of sessions that focus on refining the default LucityAM configuration to support the specific operational needs of the Functional Groups. An outline of the expected Discovery Workshop activities follows. • Functional Groups — Examine details (what, who, how, and why) of business processes of each Group, and identify potential revisions to improve results and best leverage capabilities of LucityAM - Review with each Group their completed Work Flow Setup spreadsheet, and identify any additional data revisions for initial LucityAM configuration - Identify revisions to dashboards, data forms/views, and default user groups/roles for each Group - Discuss available data from sources other than GIS to be incorporated (i.e. "loaded") into LucityAM — data to be gathered by the City - Identify any supplemental reporting and/or integration needs to be addressed with LucityAM implementation • GIS - Discuss use of LucityAM Administration tool — Map Setup to define maps, and assign to user groups/roles • IT — Download and install LucityAM Mobile and configure for use with Lucity Mobile Server • Project Plan - Identify any needed revisions to Project Plan based on knowledge gained from Discovery activities — Set date for Configuration — Functional Groups task • Action Items — Apply initial configuration to installed LucityAM based on revised Work Flow Setup data and revised user dashboards, data forms/views, maps, and groups/roles 24 — Deliver data from sources other than GIS to Implementation Lead for evaluation — Evaluate options for supplemental reporting and/or integration, and identify next steps Participants in the Configuration — Discovery Workshop should include: • Lucity • City - Project Manager — Project Manager Implementation Lead — System Administrator Functional Group Administrators — SMEs —GIS and IT D.3.B FUNCTIONAL GROUPS Finalizing the LucityAM configuration will be an iterative process. The Implementation Lead will first meet with each Functional Group to review the initial configuration, and identify needed refinements. With subsequent refinements, additional meetings will be convened to review the latest LucityAM configuration — which will include GIS integration, loaded data, custom reporting (if required), and custom integration (if required) as these become available. The process will continue until the LucityAM operational needs of the Groups are met. Participants in the Configuration — Functional Group Meetings task should include: • Lucity • City — Implementation Lead — System Administrator — Implementation Specialist — Functional Group Administrators — SMEs—Groups Custom Reports Although we expect the LucityAM reporting capabilities (standard templates and ad hoc) will meet most of the City's needs, some supplemental custom reports will likely be desired/required. The number and nature of such custom reports will be defined from the Configuration activities. Custom reports can be designed, developed, and incorporated into LucityAM by the City or a third -party. Alternatively, we can deliver custom report templates (using Crystal Reports). For this work plan, we are assuming any assistance requested by the City for custom reports will be provided through negotiated additional services. D.3.0 GIS INTEGRATION The Implementation Specialist will work with the System Administrator and GIS SME to configure and test the bi-directional LucityAM/GIS integration. Configuration of this integration involves the following activities: • GIS to LucityAM Integration — Use LucityAM Administration tool to create geodatabase connection string to serve as primary link between ArcMap and LucityAM Use Geodatabase Configuration tool in ArcCatalog to link feature classes to LucityAM - Use Lucity Editor ArcMap extension to load attributes of linked feature classes into LucityAM database tables • LucityAM to GIS Integration 25 - Use ArcServer to publish map services containing linked feature classes with Feature Access capabilities enabled (i.e. feature services) — feature services to serve as primary link between LucityAM and geodatabase - Use Administration tool to add feature services to geodatabase connection string • Lucity GIS Web to LucityAM Integration — also applicable to integration of Collector for ArcGIS (and any other third -party mapping application) to Lucity AM — Use Geodatabase Configuration tool to set up "GIS Task" to check feature services at scheduled time interval, and push any updates to LucityAM • Lucity Spatial Generator Configuration — Use Administration tool to enable the Lucity Spatial Indexer process, and set maximum number of days to process spatial history of information related to work order and service request locations (addresses, coordinates) and related assets - Use Administration tool to set up URL for Geocoding Service for processing locations - Use Administration tool to set up Edit Map Service URL for processing assets • GIS Map Setup - Use Administration tool to create maps (by layering map services) for LucityAM GIS Web and LucityAM Mobile - Use Map Setup In Administration tool to assign maps to user groups/roles • Show in Map Tool Configuration - Use Show in Map Configuration tool in ArcCatalog to define settings for launching maps from LucityAM (Desktop, Web, and Mobile U's) GIS data available at the time of the Configuration — GIS task efforts will be loaded into LucityAM, and necessary training will be provided to the City to load additional GIS data that may become available later. In addition to GIS data for the City's Public Works Department (including Water, Sewer, Surface Water and Transportation), we also expect to utilize the City's GIS Addressing as the single source for addressing information. D.4 DATA LOADING As mentioned in Task D.3.C, loading of data from the City's GIS will be completed as part of the AMS configuration effort. Data from spreadsheets can be loaded into the AMS using the Lucity "Import & Update" tool (inherent with the LucityAM software). We expect to load data for the City's Public Works employees and their applicable rates into Lucity in conjunction with other related Workflow Setup (WFS) data (i.e. Problem Codes, Work Tasks, Materials). The Import & Update tool is used for loading data into LucityAM from ODBC, OLE, ASCII -delimited text, and XML sources. The Implementation Lead works with and trains the City's System Administrator to establish appropriate data mapping between source spreadsheets and individual LucityAM tables, and complete the import processes. D.5 INTEGRATION The following 3rd party applications have been identified for integration with the AMS. • Granite XP (CCTV) • SeeClickFix (Citizen Service Requests) • Eden (Timesheets) 26 • Single Source Addressing — linking address points layer to customer address module and develop synch The Import & Update tool will also be used for loading data from Granite XP. The Implementation Lead works with and trains the City's System Administrator to establish appropriate data mapping between Granite XP and individual LucityAM tables, complete an initial import process for testing, and save the configured "Import" for future use by the City. Lucity has worked with SeeClickFix to deliver LucityAM integration to our mutual clients. Lucity will provide developer level support related to the Lucity REST API for this purpose and the Lucity Implementation Specialist will coordinate as needed with SeeClickFix in regards to the needed Problem Codes to be shared between both applications. The City will also contact SeeFixClick regarding this integration, as this scope does not include any costs related to efforts from SeeClickFix. The City has also expressed interest in having a Lucity Timesheet export utility developed for the purpose of importing this data into Tyler (Eden). Lucity will provide a utility that will allow for the ability to select a payroll period within Lucity and export all employees with approved time within that pay period. This export utility will include: Employee Code, Work Order Number (if applicable), End Date, Units and Hour Type. This utility will export to a CSV file and will be run/managed by one dedicated Lucity user. The City will also contact Tyler (Eden) regarding this integration, as this scope does not include any costs related to efforts from Tyler (Eden). D.6 TRAINING We will provide a Training Plan detailing session descriptions and durations, methods and materials for each Functional Group, and the overall schedule. An outline of the expected Training activities follows. D.6.A ADMINISTRATION •:• Installation and Maintenance • Review available software documentation • Review technical support and software maintenance services and resources provided through Lucity Constant Connection Program ❖ Security • Complete procedures as outlined in Lucity Security for adding new users, and defining user group and individual permissions for LucityAM access and use ❖ Configuration • Use tools, parameters and settings available with LucityAM products to refine AMS configuration •:• Documents • Complete procedures for establishing links between LucityAM records and externally managed electronic documents • Add custom content to on-line Help via hyperlinks to externally managed information + Integration • Use LucityAM products for completing processes for configuring and refining the GIS integration ❖ Reporting • Add custom reports ❖ Data Import/Export 27 • Import data using LucityAM Import & Update tool, and export data using LucityAM reporting capabilities The goal of the Training — Administration task is for the System Administrator to be reasonably self- sufficient in refining, expanding and sustaining the implemented LucityAM. D.6.B PRODUCTION Following is a limited list of items that will be addressed during Production Training sessions. ❖ General • Dashboard: Using assigned "Home" pages with personalized real-time LucityAM content • Filter: Creating queries to produce specific record sets • Locate: Quickly finding a specific record within the current "Filter" • Show in Map: Opening assigned GIS maps and zooming to assets and locations (customer addresses, work sites, etc.) • Document Control: Linking electronic documents (images, videos, as -built drawings, O&M manuals, Web site links, etc.) to records • Subset Manager: Loading filtered data from one application into other applications • Browse: Creating and exporting ad-hoc reports • Reports: Using assigned report templates • Help: Using the on-line, context -sensitive Help + Work Management • Receiving/creating, routing and completing service requests, and work orders in response to service requests • Establishing work order templates for recurring activities and PM schedules • Creating, assigning, routing and completing work orders from templates and PM schedules • Performing in-house and external billing of work order costs • Viewing linked electronic documents • Using GIS to locate customers and work locations • Producing operational, management and regulatory reports ❖ Asset Management • Collecting and maintaining asset attributes • Establishing appropriate relationships between assets • Assessing the condition, and tracking the operating status, of assets • Interpreting asset lifecycle costs • Viewing linked electronic documents • Using GIS to locate assets and display condition assessment data • Validating and transferring data from external systems (e.g. CCTV) • Producing operational, management and regulatory reports The goal of the Training — Production task is for users being enabled with the knowledge, skills and confidence to follow proper business processes and successfully complete their specific operational workflows with LucityAM. Production Training sessions are typically no more than four (4) hours in duration, and should be limited to a maximum of 10 users. Remote time for Production Training may include web conferencing sessions 28 for specialized topics (e.g. GIS), and recorded webinars for broader topics of interest to a large number of users. D.7 SCHEDULE A completion schedule we consider reasonable for the proposed Work Plan for the City's AMS is outlined below. 29 Project Management Project Initiation Month 1 Progress Duration Installation & Kickoff Software Installation Month 1 Project Kickoff Configuration Discovery Month 2 Functional Groups Months 3-5 GIS Integration Data Loading Integration Training Administration Months 6-8 Production 29 D.8 EFFORT & COSTS A summary of effort and costs for the proposed Work Plan is provided as Exhibit D.1. EXHIBIT D.1— Implementation Work Plan Effort & Costs Project P1 mina nagem+en+ 78 78 S 11.700.00 Project Init6a ior$ iT Au+di Progres 0 0 0 0 D 4 4 $ 600.00 0 72 72 $ 10,800.00 2 2 $ 300.00 Nation & i i cka 1 16 oftware lnstalla ion 0 0 iroiectKickoff 1 16 iguraiti 64 Cli 16 on Functional Gr L+ n° 4 1 1 4 20 $ 4,200.00 $ 1,250.00 4 4 $ 600.00 $ - 0 16 $ 3,600.00 $ 1,250.00 6 180 $ 26,500.00 $ 5,000.00 8 24 $ 4,000.00 $ 1,250.00 3 48 48 36 $ 15,000.00 $ 3,750.00 O 0 60 60 $ 7,500.00 $ O 0 16 16 $ 2,000.00 $ O 0 32 32 $ 4,400.00 $ XP(CC ieeClickFix (Citizen Request den (Timesheet Export) Train O 8 8 $ 1,000.00 $ O 0 8 8 $ 1,000.00 $ - 0 0 16 16 $ 2,400.00 $ 3 48 40 88 $ 14,000.00 $ 3,750.00 0 0 16 16 $ 2,000.00 $ Costs are based on the following. 48 24 72 $ 12,000.00 $ 3,750. $ 11,700.0 $ 600.1` $ 10,800.1 $ 5,450. $ 600. $ 4,850.0 $ 31,500.0 $ 5,250.' $ 18,750. $ 7,500. $ 2,000.0 $ 4,400. $ 1,000. $ 1,000. $ 2,400. $ 17,750.0 $ 2,000. $ 15,750.0 30 $550.00/on-site trip $350.00/on-site day Project Manager On-site: $225.00/hr Remote: $150.00/hr IT Specialist Implementation Lead/Specialist On-site: $187.50/hr Remote: $125.00/hr 30 EXHIBIT "E" Schedule of Costs and Invoicing The following table summarizes costs and invoicing for the software licenses and services to be provided by Lucity to the CLIENT for the Project. Software License Fees (reference Exhibit "B") $30,000.00 Fifty percent (50%) invoiced upon contract execution $15,000.00 Twenty-five percent (25%) invoiced upon completion of Task D.3 — Configuration $15,000.00 Twenty-five percent (25%) invoiced upon completion of Task D.6 — Training Services Costs (reference Exhibit "D") $72,800.00 Invoiced monthly based on project progress (i.e. % completion of each task) Constant Connection Program Fees (reference Exhibit "C") $0.00 No fees invoiced for Year 1 (twelve (12) month software warranty period) Constant Connection Program Fees - Renewals $12,000.00 Year 2 fee invoiced sixty (60) days prior to Year 1 expiration date Access to Lucity Constant Connection Program resources and services in subsequent years is renewable annually for the software programs by mutual agreement and is subject to an inflationary increase not to exceed two and one-half percent (2.5%) each year. Prices are in U.S dollars. Taxes (if applicable) are not included. Page 1 of 1 31 32 EXHIBIT F Constant Connection Program LucityAM Technical Support and Software Maintenance Following is an outline of the provisions for LucityAM technical support and software maintenance with the Lucity Constant Connection Program. HELP DESK • Staffed by Lucity Support Specialists from 7:00 am — 7:00 pm CST, Monday — Friday — Accessible via toll-free telephone (800-492-2468) and email (support@lucitv.com) - Response goals are immediate for issues received during regular Help Desk hours, and as soon as possible next business day for issues received after hours - Support Specialists remotely connect with clients, troubleshoot issues, and assist with system maintenance via Webex • Lucity Support Center - Portal for 24/7 submittal of support issues, and tracking of resolution status Lucity Blog posts Lucity Community user forum UPGRADES • LucityAM version (i.e. major) releases are provided semi-annually (in February and August), with 1-2 service pack (i.e. minor) releases provided for each version • LucityAM Mobile products (Android and iOS) are released on independent schedules, with several versions provided throughout the year • Lucity Listens web site for clients to submit LucityAM software enhancement requests, vote on other submittals, and track development status DOCUMENTATION • Provided through the software itself (via LucityAM Install Media and on-line Help) and the Lucity Support Center — Policies • Data Collection, Data Recovery, FAQs on Lucity Support Center Use, Levels of Service for Lucity Support, Version Support Details — Downloads • Data Dictionary, Technical Specifications — Release Documents • Install Media, Release Notes, Checklists (Pre- and Post -upgrade), Install Manual Knowledge Base • Guides (various Administration, General User, and Training) Help Guides • System, Products, Tools, Security, Services — Videos • Product functions and features Page 1 33 Constant Connection Program LucityAM Technical Support and Software Maintenance EVENTS • Lucity Annual Conference & Training (ACT) — Each fall at locations across the US — Includes pre -conference training workshops, conference breakout training sessions, customer success stories, group discussions, Lucity presentations and more • Lucity Regional User Group (RUG) meetings — Each spring at locations across the US (hosted by Lucity clients) — Single -day gatherings that typically include customer success stories and Lucity presentations (including in-depth reviews of most recent LucityAM releases) • Lucity "Univercitv" training workshops — Specialized topics Page 2 34 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 26, 2017-5:30 p.m. — Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Ryan Larson, Peter Lau, Tauri Eberle -Harris Guest: Jerry Thornton, resident, Water District 125 Commissioner CALL TO ORDER: Chair Kruller called the meeting to order at 5:3o p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Software Purchase & Maintenance Agreement: Public Works Asset Management System Staff is seeking Council approval to purchase software licensing, implementation and training, and *ongoing maintenance costs for an Asset Management System that will serve the Water, Sewer, and Surface Water divisions. Lucity Asset Management was chosen over six vendors that responded for an advertised Request for Proposals. Lucity was far superior and has the ability to expand the asset management software modules across multiple City departments in the future. The new software will also assist with public records requests and is able to integrate with Tukwila Works. Total contract is $132,800 with $60,000 for licensing, $72,800 for implementation, and $12,000 for annual maintenance costs in subsequent years. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR CONSENT AGENDA. B. Consultant Supplemental Agreement No. 3: TUC Pedestrian/Bicycle Bridge Staff is seeking Committee approval to approve Supplement Agreement No. 3 for $214,689 with AKANA to continue construction management services for the Tukwila Urban Center Pedestrian/Bicycle Bridge currently under construction. The bridge completion has been delayed from August 8, 2017 to the new scheduled completion of November 22, 2017. The delay is due to a dispute between the contractor, SB Structures, and the steel bridge manufacturer. The City has put SB Structures on notice for liquidated damages for $198,490.12 to recoup some of the additional construction management costs. Funding will come from the existing 15% contingency. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR MEETING UNDER NEW BUSINESS. C. Project Update: c3rd Avenue South (S 17th St — S 144th St) Staff updated the Committee on the 53rd Ave S residential street project. The project is currently at 90% design and there are only two remaining properties, out of 15, that right-of-way is needed. The two remaining properties are a private resident and the Tukwila School District, which owns four parcels. Negotiations are ongoing, but staff may have to condemn the properties. The 90% cost estimate is $7.5 million and the current budget is $6m, with the 103 Residential Street fund having a $1.2 million shortfall. Additional funding will be sought from the State Transportation Improvement Board and November is usually a favorable month to advertise for construction bids. INFORMATION ONLY. 35 36 COUNCIL AGENDA SYNOPSIS Initials MeetingDate Prepared by Mayor's review Council review 09/11/17 NG D i -R 09/25/17 NG Motion Date 4,J" 10/2/17 NG .1., Public Hearing DMZ Mtg Date Mtg Date 10/1/17 Mtg Date 9/25/17 SPONSOR ❑Council ❑Mayor ITEM INFORMATION ITEM No. 5.A. STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AG[?.NDA DATE: 09/11/17 AGENDA ITEM TPI'LE Update Transportation Element in order to attain Comprehensive Plan. PSRC certification of CATEGORY /1 Discussion 05/11/17 ❑ Mtg Motion Date ❑ Resolution Mtg Date 1 Ordinance [ Bic/Award Ilk Date .1., Public Hearing ❑ Other Mtg Dale Mtg Date Mtg Date 10/1/17 Mtg Date 9/25/17 SPONSOR ❑Council ❑Mayor Fire TS .1P&R ❑Police ❑PIV ❑Court ❑FIR 11DCD "'Finance SPONSOR'S Tukwila considers amending its Comprehensive Plan/Zoning map once per year. A public SUMMARY hearing is scheduled on September 25, 2017 to receive comments on two items. Following the hearing, the City Council will take final action on whether to approve, modify or deny the applications for 2016-2017. The other item is quasi-judicial and may not be discussed before the hearing and final action. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm n Finance Comm. E Public Safety Comm. ❑ Arts Comm. n Parks Comm. IT Planning Comm. COMMITTEE CHAIR: KRULLER A Trans &Infrastructure DATE: 8/15/17 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Forward to PC, Committee of the Whole for hearings COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/11/17 Forward to 9/25 Public Hearing Forward to next Regular Meeting 09/25/17 MTG. DATE ATTACHMENTS 09/11/17 Memo to Transportation and Infrastructure Committee Minutes from Transportation and Infrastructure 8/15/17 Staff Report to Planning Commission Minutes from the Planning Commission 8/24/2017 9/25/17 Informational Memorandum and Staff Report with Planning Com. Minutes Draft Ordinance with attachments Ordinance in strike-thru underlined format and updated Info Memo 38 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Jack Pace, Community Development Department Director BY: Moira Carr Bradshaw, Senior Planner Copy: Mayor Ekberg DATE: September 27, 2017 SUBJECT: Flower Power Comprehensive Plan and Zoning Maps change ISSUE Additional language is being recommended to the draft ordinances to address the access condition of restricting commercial/light industrial access to S. 134 Place. BACKGROUND The findings and conclusions supporting the decision to change the Comprehensive Plan and Zoning maps include the condition that any commercial/light industrial use be limited to vehicular access from S. 134th Place. DISCUSSION The draft ordinances are being modified to include additional language regarding that condition. The language specified a deadline for the recording of the condition. FINANCIAL IMPACT None RECOMMENDATION Staff recommends that the Council approve the draft ordinances with the revised language. ATTACHMENTS Revised Draft Comprehensive Plan and Zoning Code ordinances 39 40 DR FT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING THE COMPREHENSIVE PLAN AS PART OF ITS ANNUAL DOCKET FOR 2016-2017 BY UPDATING THE TRANSPORTATION ELEMENT AND BY MODIFYING THE COMPREHENSIVE LAND USE MAP; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila is required to plan under the Growth Management Act (RCW 36.70A.040); and WHEREAS, the Growth Management Act requires that comprehensive plans and development regulations be subject to continuing evaluation and review and allows comprehensive plans to be amended on an annual basis, but no more than once a year, with certain exceptions; and WHEREAS, the Growth Management Act provides that amendments to comprehensive plans shall be considered simultaneously with an evaluation of the cumulative effects of the requested amendments and for general consistency of each amendment with the Plan, while also allowing for separate review and adoption of each individual proposal; and WHEREAS, it has been at least one year since the City initiated an annual amendment to its Comprehensive Plan; and WHEREAS, the Puget Sound Regional Council (PSRC) reviews local comprehensive plans to evaluate consistency with Vision 2040 and certification is required to receive PSRC funding to proceed with projects through the Regional Transportation Improvement Program; and WHEREAS, the PSRC found that during Tukwila's 2015 periodic update of its Comprehensive Plan, the traffic modeling did not use the 2031 employment number forecast and, therefore, the assumptions regarding impacts, capital facilities and land use goals and policies were outdated; and W: Word Processing\Ordinances\Transportation Element of Comprehensive Plan strike-thru 9-27-17 MB:bjs Page 1 of 3 41 WHEREAS, the City has revised its employment forecast to the 2031 assumptions and undertaken a new traffic model run to evaluate the impacts on its land use, capital facilities, housing, and other elements of its Comprehensive Plan based upon those 2031 forecasts; and WHEREAS, the City received two requests from property owners (Flower Power and Vintage@Tukwila) for re -designation of their properties as part of the 2016-2017 annual Comprehensive Plan amendment docket; and WHEREAS, on August 1, 2017, the City of Tukwila issued an addendum to the Tukwila Comprehensive Plan Environmental Impact Statement (File #E17-0009, previously issued on October 9, 1995 file #L92-0053) that analyzed the potential impact of the changed employment assumptions and its implications and impacts to the other elements of the Comprehensive Plan; and WHEREAS, on September 14, 2017, the City of Tukwila issued a Determination of Nonsignificance pursuant to the State Environmental Policy Act (SEPA) (Chapter 197- 11 WAC) and Tukwila Municipal Code Title 21 for the proposed changes to the Flower Power site on the Comprehensive Plan's Land Use Map from Low Density Residential (LDR) to Commercial/Light Industrial (C/LI); and WHEREAS, the applicant for Vintage@Tukwila desires to postpone the hearing and decision on its application until 2018, pending additional review and analysis of area - wide impacts to the Ryan Hill neighborhood; and WHEREAS, the City of Tukwila provided the required 60 -day notification of the proposed Comprehensive Plan amendments to the Washington State Department of Commerce (DOC) under RCW 36.70A.106; and WHEREAS, on August 24, 2017, the City of Tukwila Planning Commission held a public hearing and considered the requested changes to the Transportation Element and forwarded its recommendation to the City Council; and WHEREAS, on September 25, 2017, the City Council held a duly noticed public hearing to receive comments on the recommended changes to the Transportation Element and the proposed changes to the Comprehensive Plan's Land Use Map; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings and Conclusions. The City Council hereby adopts the Findings and Conclusions, attached hereto as Exhibit A and incorporated by this reference as if fully set forth herein. Section 2. The Transportation Element. The Transportation Element of the City of Tukwila Comprehensive Plan is hereby amended as shown in Exhibit B. Section 3. Flower Power Re -Designation Approved. Flower Power, located at 13407 48th Avenue S., Tukwila, Washington, King County tax parcel 2613200028 (the "Flower Power site"), and depicted and legally described on the attached Exhibit C, is hereby re -designated from Low Density Residential (LDR) to Commercial/Light W: Word Processing\Ordinances\Transportation Element of Comprehensive Plan strike-thru 9-27-17 MB:bjs 42 Page 2 of 3 Industrial (C/LI) subject to the condition that access and addressing for commercial light industrial uses shall be limited to S. 134th Place. Within 30 days of passage of this ordinance, the applicant shall record against the subject property a covenant or other document approved by the City requiring compliance with the stated condition. Failure to record such a covenant or other approved document and/or failure to comply with the condition shall cause the change to the Comprehensive Plan Map to be null and void, and the subject property shall revert to the zoning immediately preceding passage of this ordinance. Section 4. Map Amendment Authorized. The Community Development Director, or his designee, is hereby authorized to amend the City's official Comprehensive Land Use Map to show the changes in designation from LDR to C/LI for the Flower Power site as authorized in Section 3 of this ordinance. Section 5. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 6. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 7. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Exhibit A — Findings and Conclusions Exhibit B — Comprehensive Plan Transportation Element Exhibit C — Flower Power Legal Description and Site Map W: Word Processing\Ordinances\Transportation Element of Comprehensive Plan strike-thru 9-27-17 MB:bjs Page 3 of 3 43 44 Exhibit A Comprehensive Plan 2016-2017 Docket Transportation Element Update and Flower Power Site Specific Map Change Findings and Conclusions Transportation Element Update Background In 2010 the Public Works Department began updating the Transportation element of Tukwila's Comprehensive Plan as part of a phased review and update mandated by the State. The update included a traffic modeling effort based on projected household and employment growth throughout the City until the year 2030. These growth numbers were determined at a regional level and provided to each jurisdiction for use in long range planning efforts. After Tukwila's updated element was adopted, the Puget Sound Regional Council (PSRC) developed revised growth projections that reflected the reduced economic activity due to the 2008-2009 recession. These numbers showed a small reduction in projected household growth and a significant reduction in projected employment growth (nearly 50%). The other elements of the Tukwila Comprehensive Plan were updated in later phases using the revised PSRC numbers and a 2031 time horizon, leading to an internal discrepancy in the Plan. Tukwila received conditional approval for its Plan update in 2016 with the requirement that the discrepancy be addressed through adoption of an updated Transportation Element by December of 2017. COMPREHENSIVE PLAN REVIEW CRITERIA 1) Describe how the issue is addressed in the Comprehensive Plan. If the issue is not adequately addressed, is there a need for it? The Transportation Element update is a technical correction to the growth projections used in the Transportation Element that is needed to bring internal consistency to the Comprehensive Plan and meet PSRC conditions for certification. The lower employment projections resulted in estimates of lower vehicle miles traveled and no lowering of levels of service (LOS). As a result of this change, no goals, policies, or capital improvement project changes are proposed as part of this action. The changes involve text edits to the narrative and updated maps. 2) If the issue is not adequately addressed in the Comprehensive Plan, is there a need for the proposed change? Under the original Background Report and 2010 model run, higher projections were received from PSRC. Tukwila had planned to accommodate higher household and employment growth than currently projected. Much of this growth was anticipated in the Tukwila South area, which remains largely undeveloped. The timeline for development there is unclear, though at least some is likely to occur within the 2031 time horizon of the current Comprehensive Plan. The new traffic model run using the 2031 forecasts provides internal consistency throughout the Comprehensive Plan and is being documented in the revised language and maps. Page 1 of 5 45 Exhibit A 3) Is the proposed change the best means for meeting the identified public need? What other options are there for meeting the identified public need? As part of the conditional certification process the City of Tukwila agreed to the following PSRC conditions: 1. Tukwila City Council adoption of a plan of work that addresses the condition identified in the certification report by May 31, 2016. Adopted 5/2/2016 2. Submission of a draft amended comprehensive plan and supporting documents that address the condition to PSRC for review and comment in advance of adoption. Sent August 14, 2017, PSRC has confirmed that these changes are adequate to meet the condition. 3. Once the condition is adequately addressed, submission of adopted amended comprehensive plan and supporting documents by December 31, 2017 for review and certification by PSRC. 4) Will the proposed change result in a net benefit to the community? Gaining full certification for Tukwila's Comprehensive Plan will maintain the City's eligibility for PSRC and Regional Transportation Improvement Program funding. In reviewing Comprehensive Plan criteria, staff concludes that the proposed update is a technical correction to the growth projections used in the Transportation Element that is needed to bring internal consistency to the Comprehensive Plan and meet PSRC conditions for certification. The projected traffic levels are lower under the revised employment levels and therefore no impacts are expected that were not already addressed under the original Element. As a result of this change, no goals, policies or capital improvement project changes are needed or proposed as part of this action. Flower Power Comprehensive Plan and Zoning Map Change Background This application is part of the 2016-2017 annual docket for amendment of the Comprehensive Plan. The purpose of an annual docket is to ensure that changes to the Comprehensive Plan are only considered once a year and that they are considered concurrently and so the cumulative impact of the proposals can be determined. The applicant is seeking changes in the Comprehensive Plan and Zoning maps for a 28,270 -square foot lot located at 13407 48th Ave. S., Tukwila, Washington, King County tax parcel no. 261320-0028 (the "Site") from Low Density Residential (LDR) to Commercial Light Industrial (C/LI) for the following reasons: 1. As the resident of the home located on the Site, he thinks that the noise from the LINK trains is unacceptable for a residential setting; 2. As the property owner of the Site since 1992, he has had much flooding from the Southgate stream that travels along the south and east sides of the Site and along the edge of the existing Page 2 of 5 46 Exhibit A home. A 2003 City project to install a high flow by-pass upstream of the site does not alleviate all flooding, which continues during rain storms. 3. He owns and operates a business growing bean sprouts, which he sells commercially and that is being displaced by a King County levee project in Kent. He would like to relocate his operation to this Site where he currently lives. C/LI zoning on the Site would allow the hydroponic growing of the bean sprouts and their assembly and distribution. This non -project proposal is a quasi-judicial change to the land use designation on the Tukwila Comprehensive Plan and Zoning maps. If the zoning is changed, any C/LI use would be permitted subject to all City regulations; however, the applicant has stated his intent to construct a new commercial/light industrial building for his hydroponic bean sprout business. The applicant submitted an existing site plan and a proposed site plan as an example of his intent. COMPREHENSIVE PLAN AND ZONING MAP CHANGE CRITERIA 1) The proposed amendment to the [Comprehensive Plan and] zoning map is consistent with the goals, objectives, and policies of the Comprehensive Plan. Comprehensive Plan policies discuss having identifiable boundaries for residential districts. Access and orientation of lots has an impact on the quality of the residential environment. Most single-family home owners prefer to see the same use across the street from them as evidenced by City policy of "identifiable neighborhood boundaries." The Site's existing orientation is to S. 134th Place, which is a commercial local access street, rather than to 48th Avenue S., which is a residential local access street. The existing structure, a home, sits at an elevation that is significantly below 48th Avenue S. which would make access via 48th Avenue more difficult, expensive, and potentially more impactful to Southgate stream than access via 134th Place. Thus, because access via S. 134th Place is preferred, including this Site in the C/LI district would be a logical boundary. In addition, the Comprehensive Plan's natural environment policies would support the redevelopment of the Site and the restoration of the buffer for the Southgate stream. A C/LI designation would potentially encourage the redevelopment of the Site. The Flower Power application for a map change is supported by the following Comprehensive Plan policies: The Residential Neighborhoods Element goal: A land use pattern that encourages a strong sense of community by grouping compatible and mutually supportive uses and separating incompatible uses. (Goal 7.1) The policies of that Element then speak about recognizable boundaries: Maintain a comprehensive land use map that supports the preservation and enhancement of single family and stable multi family neighborhoods; eliminates incompatible land uses; and clearly establishes applicable development requirements through recognizable boundaries. (Policy 7.1.1) Page 3 of 5 47 Exhibit A The C/LI zoned lot along the Site's north edge, 4625 S. 134th Place, is improved with an older house, but the lot is being used for parking for Holaday Park, which is the business located across S. 134th Place street (and in a C/LI district,) blurring the boundaries for these distinct zoning districts. The Natural Environment Element has the following goal: Watercourses and their buffers, .... are protected from encroachment and degradation and improved through mitigation, enhancement, and restoration projects. (Goal 4.6) It is difficult to see the development on the Site because the vegetation covers the site and stream; however, the existing structure was constructed over 7 decades ago in the stream buffer prior to enactment of the City's environmental regulations. A relevant Economic Development Element policy is: Promote and preserve economic use of industrial lands outside the MIC through appropriate buffering requirements and use restrictions. (Economic Development Policy 2.1.1 6) The applicant also lists an Economic Development Policy related to promoting and supporting business formation, expansion and the importance of the City's entrepreneurs and small businesses in creating jobs. The applicant references several policies in the Community Image and Identity Element related to local food production and urban agriculture. 2) The proposed amendment to the Zoning Map is consistent with the scope and purpose of this title (the Zoning Code) and the description and purpose of the zone classification applied for. The purpose of the Commercial/Light Industrial (C/LI) designation and zone are, "...to provide for areas characterized by a mix of commercial, office, or light industrial uses. The standards are intended to promote viable and attractive commercial and industrial areas." (TMC 18.30.010) The Site is similar in character to the adjacent C/LI properties to the north in that it has frontage along S. 134th Place, has Southgate stream along its street frontage, has frequent truck traffic along it's frontage, and is similar in topography. The applicant discusses developing a commercial/light industrial business that would be consistent with the proposed Zone and the Site contains the characteristics of similar C/LI properties. The proposed C/LI zoning would allow the applicant to relocate his existing business, which is a hydroponic bean sprout grow operation, to the City of Tukwila from the City of Kent. His business is currently housed in a warehouse in Kent that is being displaced due to a Green River Levee project. The C/LI zone allows commercial greenhouses with no size limit whereas in LDR, greenhouses are allowed up to 1,000 square feet.) In contrast, the purpose of the Low Density Residential (LDR) district is "... to provide low-density family residential areas together with a full range of urban infrastructure services in order to maintain stable residential neighborhoods, and to prevent intrusions by incompatible land uses." (TMC 18.10.010) Except for the Site, the zoning designation of all properties fronting along S. 134th Place are C/LI. Page 4of5 48 Exhibit A The Site is rectangular with the narrow portion of the lot is along 48th Avenue S and the long side of the lot is along 134th Place. The Zoning Code stipulates that lot frontage shall be "considered the narrowest part of the lot that abuts a street." Because the Site is a corner lot and because there is a significant grade difference between 48th Avenue S. and the Site, access to the Site and overall orientation of the property is currently from S. 134th Place. 3) There are changed conditions since the previous zoning became effective to warrant the proposed amendment to the Zoning [and Comprehensive Plan] Map. In 2007, a Type 2 Special Permission for a buffer reduction was granted to the property owner of 4501 S. 134th Place. Sound Transit acquired and in 2009 consolidated 11 residentially zoned parcels across 48th Avenue S and diagonally across the street from the Site. There was a Comprehensive Plan and Zoning map change in 2010 when 4300 S. 133rd S. was rezoned from C/LI to Medium Density Residential. Southgate Stream traverses this site and is located two blocks northwest of the Site. There have been no other zoning changes in this area since 1995, when the current zoning was instituted. New homes and short platting are occurring to the south and west of the Site in the LDR district. The initial zoning districts created and mapped for this area were not based upon an in-depth analysis of site specific conditions. Greater scrutiny of the site and neighborhood characteristics indicate that moving the C/LI boundary to 48th Avenue S., with conditions, meets the purpose of the C/LI zone. 4) The proposed amendment to the [Comprehensive Plan and] Zoning Map will be in the interest of furtherance of the public health, safety, comfort, convenience, and general welfare, and will not adversely affect the surrounding neighborhoods, nor be injurious to other properties in the vicinity in which the subject property is located. The request would extend the boundary line for the C/LI district to 48th Avenue S. A comparison of standards between the LDR and C/LI zones shows that the standards are larger for uses in the C/LI than for single family homes in LDR. Also, the standards for building in C/LI increase when the site is within 50 feet of LDR, which would be the case for the Site. Standards in the C/LI zone are in place to minimize impact and any nuisance to adjacent residential properties. No on-site hazardous substance processing, handling, or storage is allowed unless clearly incidental to the permitted use and is subject to state siting criteria. Performance standards are in effect in the C/LI for air quality, noise and SEPA compliance and environmental regulations for restoring and protecting environmentally sensitive resources. The proposed change would set a more logical boundary and not negatively impact the residential environment of 48th Avenue S. if access is limited to S. 134th Place. Compliance with the applicable C/LI and nonconforming standards will ensure the proposed use of the Site will not adversely affect or injure other properties in the vicinity. Page 5 of 5 49 50 51 R TAT WHAT YOU WILL FIND IN THIS CHAPTER: • A description of the existing transportation network in Tukwila; • A discussion of how transportation planning and land use are related; • A discussion of how demand on the transportation network is managed; and • Goals and Policies for providing adequate levels of service. PURPOSE STATEMENT: To provide safe and efficient movement of people and goods to, from, within, and through Tukwila. t The Transportation Element establishes Tukwila's transportation goals and policies for the 20 -year planning period. It provides direction for transportation decisions regarding annual plan updates, including: .;. • • The Six -Year Transportation Improvement Plan (TIP); The Six -Year Capital Improvement Program and Financial Planning Model (CIP/FPM); The biennial budget; and Infrastructure Design and Construction Standards. It is key in supporting community livability and economic vitality, as prioritized in Tukwila's Strategic Plan. It also provides guidance for development review and approval, land use and zoning decisions, and continuing transportation and maintenance programs. The Transportation Element establishes a basis for decision-making that is consistent with Washing- ton's Growth Management Act, King County's Countywide Planning Policies, and the Puget Sound Regional Council's (PSRC) Transportation 2040. The specific requirements of each of these plans are fulfilled by the City of Tukwila Transportation Element Background Report (including a revised Travel Demand Memorandum dated December 30, 2016) of the Comprehensive Plan Update (hereafter referred to in this element as the Background Report), and summarized herein. The Transportation Background Report, Walk and Roll Non -motorized Transportation Plan, Tukwila Transit Network Plan, Commute Trip Reduction (CTR) Program and Plan, Growth and Transportation Efficiency Center (GTEC) Plan, the annually -updated six-year Transportation Improvement Plan, six-year CIP/ FPM, and the budget are all adopted by reference in the Tukwila Comprehensive Plan. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-2 52 Tukwila's diverse transportation system includes freeways, highways, arterial streets, access streets, bus, light rail, commuter rail transit service, Amtrak passenger rail service, sidewalks, trails and neighborhood footpaths. In addition, Sea Tac International Airport and Boeing Field provide air transportation for general, commercial and business aviation. The Duwamish River provides water access to Elliott Bay and beyond. The City's road and rail network enables freight and rail transportation within and through the city. Future Tukwila transportation system additions include Bus Rapid Transit. A detailed inventory of the existing transportation system in Tukwila is contained in the Background Report (Fehr& Peers, May2012). The major transportation issues facing Tukwila include the following: • Physical and geographic barriers that challenge connectivity throughout the City. Physical barriers include the valley wall, the Green/Duwamish River, and highways that separate portions of the City from each other, increasing emergency services response times and cost. Residents value quiet neighborhood streets that exist in an incomplete or disconnected street system. With relatively few"through" streets, many vehicles use the streets that do connect, burdening the adjacent properties and residents. The large volume of vehicles on through -streets also makes it more difficult to walk to destinations such as schools, libraries or shopping. • Limited funding to satisfy competing priorities. — Increasing connectivity is very costly given the need to acquire new rights-of-way, conducting engineering studies and design, and construction costs. — Criteria for grant funding are most often targeted to Tukwila's Urban Center or the Manufacturing/Industrial Center because these are the locations where significant employment and residential growth are planned and are supported by regional plans. — There are unmet needs in other areas of the City, including streets that do not meet City standards, and it is unlikely that the roads would be improved by new development in these already developed areas. • Reliance on regional agencies, such as the Port of Seattle, Metro and Sound Transit, to serve local needs. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-3 53 The Transportation Element supports the City's Land Use Element. It demonstrates how the City will maintain and preserve the existing network as well as address deficiencies, while demonstrating how planned growth will be accommodated over the next 20 years per the Office of Financial Management (OFM) and PSRC forecasts. The household and job forecasts for Tukwila are for an additional 4,-860 4,800 households and 277670-15,500 jobs by the year 2030 2031, with most of that occurring in the Southcenter, Tukwila International Boulevard and Tukwila South mixed-use commercial areas. To plan for land use and transportation changes associated with this growth, these households and jobs are assigned to Traffic Analysis Zones (TAZs) based on the availability of vacant and redevelopable lands (Maps 13-1 and 13-2). Employment forecasts in the Transportation Element - and used for the Transportation Demand Model - that include 277670 15,500 additional jobs from 2010 2030 2031 are -nearly -double the g ts—a- .d-fo ec-a&ts-rrepresent (i.e., 15,500 additional -jobs -by 2031 ) were updated in a revised transportation model run in 2016. The original Transportation Demand Model run in 2010 was developed using employment forecast information available at the time. Since then, the employment forecast has-been was revised downward significantly due to the effects of the great recession on the regional economy. In addition, current forecasts are based to a greater degree on adopted King County Growth Targets for Tukwila. The City will revise the employment forecast and land use assumptions in the Transportation Element for consistency with land use -related elements and adopted growth targets during the next scheduled Transportation Demand Model update in 2016. GOAL 73.7 GENERAL Tukwila's transportation network provides for safe and efficient movement of people and goods to, from, within, and through Tukwila. GENERAL TRANSPORTATION POLICIES 13.1.1 Prioritize safety in an ongoing monitoring program. 13.1.2 Focus on transportation efficiency by maximizing the movement of people with streets that are designed to be safe for all transportation modes, accommodating existing land uses while designing for the future. 13.1.3 Balance travel efficiency, safety and quality -of -life in residential areas through creative roadway design. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-4 54 Projected Household th by nalysis ne 2030 Map 13-1: Projected Household Growth TUKWILA COMPREHENSIVE PLAN - 2015 Legend i CityLimits Household Growth _,._,_,. 0 - 15 ED 16-50 51 - 100 101 - 200 201 and above PAGE 13-5 55 fised 56 Projected Household Growth by Traffic Analysis Zone 20/02031 Legend C_. ity Limits Household Growth 1-1 0-15 16-50 51 -100 101 - 200 201 and abve Page Projected Employment Growth by Traffic Analysis Zone 2010-2030 Legend L -_'J CityLimits Employment Growth 0.50 ED 51 - 200 201 - 450 451 -1500 1501 and above III NI Map 13-2: Projected Employment Growth TUKWILA COMPREHENSIVE PLAN — 2015 PAGE 13.6 57 Revised Map 13-2: Projected Employment Grow 58 Projected Employment Growth by Traffic Analysis Zone 2010-2031 Legend Employment Growth r--1 0 - 50 51 - 100 F7,AAfr, 7V, 101 - 200 201 - 450 451 and above Page 13-6 WHAT ARE THE KING COUNTY COUNTYWIDE PLANNING POLICIES? The Countywide Planning Policies are a series of policies that address growth management in King County. The Countywide Planning Policies provide a county -wide vision and create a framework each jurisdiction can use when developing its own comprehensive plan. HOW DO THE COUNTYWIDE PLANNING POLICIES AFFECT TRANSPORTATION PLANNING IN TUKWILA? Because each city's comprehensive plan must be consistent with the overall County policy framework, Tukwila has incorporated some of the Countywide Planning Policies into this element. For example, the Countywide Planning Policies identify protection of the natural environment and transportation accessibility for non -drivers as regional priorities. The City has established policies 13.1.5 and 13.1.8 to address these needs. Other policies throughout this element will reference county -wide priorities and ensure thatTukwila's planning efforts are consistent with the overall transportation vision for King County. 13.1.4 Support, encourage and implement transportation programs and improvements that promote water quality and regional air quality. 13.1.5 Design and operate transportation facilities in a manner that is compatible with and integrated into the natural and built environments in which they are located. Incorporate features such as natural drainage, native plantings and local design themes that facilitate integration and compatibility. 13.1.6 Continue to coordinate with surrounding jurisdictions and with regional and State agencies to finance and develop a multi -modal transportation system that enhances regional mobility and reinforces the county- wide vision for managing growth. 13.1.7 Protect the transportation system (e.g. roadway, rail, transit, air and marine) against major disruptions by developing maintenance, prevention and recovery strategies and by coordinating disaster response plans. 13.1.8 Address the need for a range of mobility options including walking, biking, transit and driving in the development and management of local and regional transportation systems. 13,1:9 Support, encourage and implement programs and improvements that promote transit, foot and bicycle access to community amenities, stores and jobs. 13.1.10 Support car -share, bike -share and other alternatives to individual automobile ownership, to enhance sustainability. 13.1.11 Support electric vehicle charging stations and other alternative fuel sources, as available. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-7 59 STREET CLASSIFICATIONS For street design and operation purposes, engineers classify streets into four categories: principal arterials, minor arterials, collector arterials, and local access streets. These four categories group streets according to whether they primarily provide access to properties or are purely for mobility. The differences in function result in different street widths, number of curb cuts/driveways allowed, speed limit, traffic controls, and other similar design and operation features. TUKWILA COMPREHENSIVE PLAN - 2015 60 Implementation Strategies Ongoing monitoring of accidents and level of service, with associated engineering improvements or education/ outreach efforts to improve safety in target areas. Implement Traffic Calming Program. Implement Walk and Roll Non -motorized Transportation Plan. Implement Complete Streets. Implement Safe Routes to School. Implement Commute Trip Reduction Plan. Implement Growth and Transportation Efficiency Centers Plan. Develop Low -Impact Development/Green Streets strategies. GOAL 13.2 STREET NETWORK The public street network has a hierarchy of street designs that serve pedestrian and vehicle safety, traffic movement, and adjacent land use. STREET NETWORK POLICIES 13.2.1 Develop a street network plan that augments the existing system of streets, breaks up super -blocks in non-residential areas, designs connecting through -streets in all areas, and provides functional separation of traffic through new streets. 13.2.2 Prioritize residential local access through -streets, minimizing cul-de-sacs. PAGE 13-8 s r � •a t n +.< TRANSPORTATICtN 13,2.3 Create or require the creation of non -motorized connections in lieu of streets where local access through -streets are not feasible, such as on steep hillsides or where property owners resist streets. 13.2.4 Require street improvement projects and development improvements to be in accordance with the general Functional Street System Standards or subarea plans, and require an engineering study. 13.2.5 Require all new streets, street improvements, property developments and property improvements to provide sidewalks and other non -motorized infrastructure consistent with adopted standards and subarea plans. Property developments and improvements in commercial areas shall provide direct pedestrian access from sidewalks to buildings, as well as to, from and between parking areas. 13.2.6 Incorporate proportionately greater neighborhood -enhancing elements in collector, minor arterial, and principle arterial design. These elements include collector lanes, wider sidewalks, separated sidewalks, and curbline trees. 13.2.7 Design residential access streets to provide at least the minimum capacity for emergency access and for slow traffic. 13.2.8 Design collector arterials with a two -travel -lane, local access road design to encourage slow but steady speeds. 13.2.9 Design streets, including retrofit projects, to accommodate a range of motorized and non -motorized travel modes in order to reduce injuries and fatalities, to provide access to services, and to encourage non -motorized travel. The design should include well-defined, safe and appealing spaces for pedestrians and bicyclists. 13.2.10 Evaluate street improvement projects for the inclusion of features that support the Complete Streets policy and the Walk and Roll Plan in order to encourage walking, bicycling and transit use. 13.2.11 Design intersections and sidewalks to promote pedestrian safety and foster walking as a viable mode of transportation. 13.2.12 Include roadside plantings whenever feasible for street and road improvement projects on slopes to help mitigate the land used for roadway and sidewalk improvements. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-9 61 WHAT IS TRANSPORTATION CONCURRENCY? The Washington State Growth Management Act requires the City to ensure that transportation programs, projects and services needed to serve growth are regionally coordinated, and are in place either when new development occurs or within six years. This is done to make sure the City can provide the transportation improvements needed to maintain its adopted standards of service and so that conditions do not degrade with the addition of the new households and workers in the City. Implementation Strategies Implement sidewalk ordinance. Implement subdivision ordinance. Implement Street Network Plan. Emergency vehicle criteria in street design standards. Prioritize neighborhood quality design features when reducing street facilities (e.g., removal of one lane of parking before removal of sidewalk). Traffic Calming Program. Develop methods to incentivize and encourage coordinated development between adjacent commercial properties, including shared driveways and direct vehicular access between parking lots. Vier The projected growth numbers in Tukwila and surrounding areas were used in the Background Report for the Transportation Element of the Comprehensive Plan Update to anticipate traffic volumes and levels of service in 2030. The Level of Service (LOS) analysis is one of the ways the City plans and budgets for future transportation projects. The City balances the fiscal constraints of its financing plan for transportation programs and projects with planned growth and existing needs. To do this, Tukwila monitors LOS on arterial streets to examine the existing performance of the system and anticipated impacts of planned land use growth, to determine what adjustments will need to be made to maintain adopted LOS standards concurrent with new development. Properly applied and monitored, LOS standards for the transportation network ensure that mobility, vitality and quality of life for the city is maintained. For the 2030 planning horizon, significant new capacity will be required to accommodate future growth throughout the city, although the majority of the project capacity needs are in the Southcenter area. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-10 62 TRANSPORTATION Traditionally, LOS has been used to evaluate vehicular flow with little regard to other forms of transportation such as pedestrians, bicycles and transit. Building upon Tukwila's Walk and Roll Plan, the Complete Streets standard and Transit Network Plan, the City is working to develop a Multi -Modal Level of Service (MMLOS) to help balance transportation goals across all modes of transportation. The City has identified Transit Priority Corridors as part of an analysis done for the Transit Network Plan, and will continue to work closely with transit providers to achieve goals and policies related to transit service, to serve existing needs and to accommodate future growth. AUTOMOBILE LOS In many ways, the existing performance of Tukwila's transportation system reflects how performance has historically been evaluated—with a strong bias towards auto travel. Automobile LOS is focused on setting an acceptable level of delay drivers can expect along a corridor or at a particular intersection. To see how the transportation system will function in the future, growth projections are incorporated into traffic models to determine future conditions along arterial streets and at intersections. Modeling results, along with a list of projects needed to maintain adopted LOS on arterial streets, are included in the Background Report. Tukwila's transportation system generally accommodates auto travel well, with just a handful of locations operating at a poor automobile LOS. NON -MOTORIZED LOS LOS for pedestrians and bicyclists is focused on measuring factors that impact the safety and comfort of pedestrians and bicycles rather than quantifying congestion and delay. In 2007 and 2008,Tukwila collected data on existing conditions for pedestrians and bicycle facilities on all arterial streets, using the 2010 Highway Capacity Manual's Multi -Modal Level of Service (2010 HCM MMLOS) methodology. The 2010 HCM MM LOS did not produce results that could be used in a similar fashion as the auto- mobile LOS, which categorizes minutes of delay into an A–F rating. The City needs to create or find a system for quantifying the conditions of pedestrian and bicycle facilities so that a goals -based ap- proach to prioritizing these projects is achieved. The City will continue to customize a non -motorized level of service measure to help achieve the City's vision of a more balanced mix of mobility options. TRANSIT LOS Transit service, both frequency and time -span of service, is an important aspect of a healthy transportation network. The City uses the Transit Capacity and Quality of Service Manual, published by the Transportation Research Board, as a methodology to measure level of service for transit. This recommended level of service methodology is included in the City's Transit Network Plan (Perteet 2004). The Plan identified service frequency needs for the City and facility improvements necessary for robust and effective transit service. Tables 13-1 and 13-2 illustrate LOS standards for transit service frequency and hours of service, respectively. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-11 63 Table 13-1 Service Frequency LOS. Urban Scheduled Transit Service Table 13-2 Hours of Service LOS LOS Headway (min) Vehicle/hour Comments A <10 >6 Passengers don't need schedule 8 10-14 5-6 Frequent service, passengers consult schedules C 15-20 3-4 Maximum desirable time to wait if bus/train missed D 21-30 2 Service unattractive to choice riders E 31-60 1 Service available during hour F >60 <1 Service unattractive to all riders Source: Transit Capacity and Quality of Service Manual, 2nd Edition, 2003 LOS Hours per Day Comments A 19-24 Night or owl service provided B 17-18 Late evening service provided C 14-16 Early evening service provided D 12-13 Daytime service provided E 4-11 Peak hour service / limited midday service F 0-3 Very limited or no service Source: Transit Capacity and Quality of Service Manual, 2nd Edition, 2003 King County Metro and Sound Transit provide transit service to Tukwila residents and businesses. At this time, the City is not the owner/operator of a transit service, therefore a minimum level of service standard cannot be enforced. However, Tukwila will encourage all transit providers to achieve and maintain a minimum LOS C and focus service within Tukwila's Transit Priority Corridors. Tukwila's goal is to have transit service every 15-20 minutes throughout most of the day on its Transit Priority Corridors, including early evening. The following is an assessment of existing transit service on Tukwila's Transit Priority Corridors: King County Metro identifies eight corridors in Tukwila on which it has set target service levels (see Table 13-3). Other bus routes not identified in Table 13-3 also currently serve Tukwila. Table 13-3 King County Transit Corridors in Tukwila Between And Via Major Route Federal Way SeaTac SR -599 A Line Kent Seattle CBD Tukwila 150 Tukwila Fairwood S 180th St, Carr Road 155 Renton Burien S 154th St 140 (F Line)* Tukwila Seattle CBD Pacific Hwy 5, 4th Ave S 124 Admiral District Southcenter California Ave SW, Military Rd,TIBS 128 Tukwila Des Moines McMicken Heights, Sea -Tac 156 Auburn Burien Kent, SeaTac 180 TUKWILA COMPREHENSIVE PLAN - 2015 64 * Service scheduled to go into effect June 2014 PAGE 13-12 I During peak hours, King County Metro's target LOS on the eight major corridors as of 2011 is consistent with Tukwila's in terms of frequency, except for service from Tukwila to Fairwood and from Admiral District to Southcenter. However, most corridors are not served with frequent service throughout the day with the exception of the Rapid Ride routes, including Rapid Ride A Line and the planned Rapid Ride F Line. ij Link Light Rail, providing service between SeaTac Airport and Seattle, currently meets the City's LOS standard both in terms of frequency and time -span. (Sound Transit2013 Service Implementation Plan, p. 21) 1) There are currently nine northbound and nine southbound Sounder Trains providing service between Seattle and Lakewood, with a stop in Tukwila on the Sounder South Line. The Sounder South Line represents 90% of total Sounder ridership. Four new South Line round trips were implemented in September 2013, creating a schedule that includes 20 -minute headways for the peak hour of service, which will bring the South Line into conformance with the City's LOS in terms of frequency during the peak hour, but will not meet the City's LOS in terms of time span. (Sound Transit2013 Service Implementation Plan, p. 29) GOAL 73.3 LEVEL OF SERVICE Traffic levels -of -service provide safe and efficient movement of pedestrians, bicycles, cars, buses and trucks, and incorporate evolving, sustainable land use and traffic patterns. LEVEL -OF -SERVICE POLICIES 13.3.1 In general, use varied Level of Service Standards according to differing levels of development, desired character of streets, and growth management objectives. 13.3.2 Use adopted LOS standards to guide City improvement and development approval decisions. 13.3.3 Maintain adopted LOS standards in planning, development and improvement decisions. 13.3.4 Provide capacity improvements or trip reduction measures so that the LOS standards are not exceeded. Evaluate impacts to LOS when reviewing private development proposals, and require mitigation and/or reduce or delay project impacts, if necessary in order to maintain adopted LOS standards. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-13 65 TRANSPORTATION 13.3.6 Prioritize transportation choices that provide capacity mitigation (i.e., transit use, carpooling/rideshare, pedestrian and bicycle facilities.) After considering these priority improvements, consider other street capacity improvements (i.e., signal improvements, street widening) as a last resort. 13.3.7 Maintain a program to monitor congestion and evaluate the effectiveness of the LOS standards in providing a competitive business environment and adequate public safety response. AUTO) OBILE LEVEL. OF SERVICE 13.3.8 Highways of Statewide significance (HSS), including Interstate 5 (1-5), Interstate 405 (1-405), and State Route 518 (SR -518), are exempt from concurrency requirements. 1 Use the following LOS standards to guide City improvement and development approval decisions: • The Southcenter area corridor average is not to exceed LOS E, except for the Strander Boulevard corridor and a portion of the Andover Park E corridors. Methods for computing the average LOS are described in the Background Report. • The Strander Boulevard corridor average is not to exceed LOS F with an average delay not to exceed 120 seconds. The Andover Park E corridor, between Tukwila Parkway and Strander Boulevard, is not to exceed LOS F with an average delay not to exceed 120 seconds. • All other non-residential arterial intersections are not to exceed LOS E. • The LOS of minor and collector arterials in predominantly residential areas is not to exceed LOS D for each specific arterial. • SR 181 (West Valley Highway) and SR 599, as State highways of regional significance, are subject to a Regional Level of Service Standard established by the Puget Sound Regional Council and WSDOT. Automobile level of service is not to exceed LOS E/Mitigated. • 1-5,1-405, SR 518 and SR 99, as highways of Statewide significance, are subject to a LOS standard established by WSDOT. Automobile level of service is not to exceed LOS D. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-14 66 NON -MOTORIZED LEVEL OF SERVICE 13.3.10 Establish multi -modal levels of service consistent with planned development, the countywide vision for managing growth, Vision 2040 and Transportation 2040. 13. a.11 Use the Transportation Background Report and the Walk and Roll Plan sidewalk prioritiza- tion scheme, planned trails and bicycle -friendly routes network — in conjunction with this Plan's land use goals — to prioritize construction of new sidewalks, bike lanes and trails. TRANSIT LEVEL OF SERVICE 13.3,12 Advocate for Tukwila representation on the boards of King County Metro and Sound Transit in order to influence service and policies that are effective forTukwila. 13.3.13 Advocate through verbal and written testimony to King County Metro and Sound Transit to achieve and maintain a minimum LOS C (defined by headway, vehicles per hour and hours of service), and work within Tukwila's Transit Priority Corridor Classification System. Implementation Strategies Implement concurrency ordinance. Monitor traffic volumes and levels of service. Implement Complete Streets. Implement Transportation Demand Management. Implement Commute Trip Reduction programs. Implement Capital Improvement Plan. Build on work done with the 2010 Highway Capacity Manual LOS to develop a multi -modal level of service standard that includes a calculated standard plus a qualitative element to address desired urban form. Update the analysis done for the Transit Network Plan as the basis for transit service advocacy for Tukwila. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-15 67 TRANSPORTATION The City of Tukwila strives to collaborate and cooperate with the region's transit providers in order to have convenient transit service to support and complement adjacent land uses. The goal of increasing overall transit ridership within the City of Tukwila drives the need for both service and capital improvements. Transit speed and reliability, improved passenger amenities, and access to transit service are all crucial for attracting and maintaining transit riders. King County Metro provides bus service throughout the City of Tukwila. Twelve different routes provide intra Tukwila service and direct service to Burien, Kent, Auburn, Seattle, Renton and West Seattle. Existing Route 140 is planned to be upgraded to Rapid Ride bus rapid transit, with associated facilities, in 2014. At this time, Sound Transit does not serve any destinations in Tukwila with Regional Express Bus service. Sounder, the regional commuter rail service, has a stop in Tukwila at the Tukwila Station, as does Amtrak regional passenger rail service. Sound Transit Link Light Rail is located in Tukwila, with service from SeaTac Airport to downtown Seattle. Extensions of Link Light Rail are planned to the north, south, and east. To achieve the goal of increased transit frequency and time span of service to Tukwila's activity centers and regional destinations, a multi -hub system and Transit Priority Corridor Classifications were developed, as shown on Map 13-3. Transit Priority Corridors are those corridors where transit service currently exists. Activity centers are tied together by the Transit Priority Corridors, and include the Tukwila International Boulevard Link Light Rail Station, the Tukwila Commuter Rail/Amtrak Station, an improved Southcenter Transit Center, and a new link connecting the Tukwila Commuter Rail/Amtrak Station to areas near Westfield Mall at Southcenter. Improved routes and frequency feed into this multi -hub concept. Transit Priority Corridor Classifications identify transit corridor types by function, ideal transit operational characteristics, optimal adjacent land uses, and supporting physical design features of the public infrastructure. The classification system is designed to be flexible and assist quality decision-making. An inventory of present transit routes is contained in the Background Report. Recommendations for service changes and infrastructure needs are contained in the Tukwila Transit Plan. King County Metro and Sound Transit control changes to routes. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-16 68 Map 13-3: Transit Priority Corridors Transit Priority Corridor Classification Legend Transit Way Principal Corridor Minor Corridor Local Access --- Potential Transit Efl Transit Center • Park and Ride ▪ Metro South Base Rail Lines Heavy Rail --- Light Rail TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-17 69 GOAL 13.4 TRANSIT Efficient transit capacity that will reduce single -occupancy vehicle trips to, from and through Tukwila, and provide public transportation options for all Tukwila residents. TRANSIT POLICIES 13.4.1 Support and encourage the location of a light rail stop at Boeing Access Road. 13.4.2 Coordinate with the Washington State Department of Transportation to preserve and support the Amtrak Cascades stop in Tukwila. 13.4.3 Recommend and pursue a regional multi -modal center in conjunction with the Tukwila Commuter Rail/Amtrak Station and secondary pedestrian/bicycle/transit hubs elsewhere in the City. 13.4.4 Pursue amenities and funding in support of a pedestrian/bicycle route linking Westfield Mall at Southcenter to the Tukwila Commuter Rail/Amtrak Station. 13.43 Continue to provide assistance to King County Metro, Sound Transit, Washington State Department of Transportation, King County and other agencies in increasing people - carrying capacity of vehicles and reducing trips. 13.4.6 Maintain a partnership with King County Metro in operation and maintenance of the Tukwila Transit Center. 13.4.7 Research and pursue a Southcenter area circulator service that would connect the Tukwila Station, the Transit Center, businesses, and attractions in and adjacent to the urban center, with frequent service to encourage reduction of single -occupant vehicle trips, enhance the Southcenter area's image as a lifestyle center, and bring more customers to all businesses. 13.4.8 Encourage and support public transportation services, including: • Expanded dial -a -ride and fixed -route van service to areas that do not produce enough transit ridership to warrant a bus route; • Continued development of commuter and light rail, particularly with service to Southcenter and the Manufacturing/Industrial Center; and • Commute Trip Reduction service. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-18 70 13.4.9 The development and extension of any light rail or commuter rail system shall meet the following objectives: • Any commuter or light rail system serving Tukwila, Seattle, South King County and/or Sea Tac Airport should be located in a manner which promotes the coordinated short- term and long-term use of alternative transportation systems, such as carpools, transit, biking and walking. • Such systems shall be located so as to allow for future extensions to commuter and! or light rail service to East King County and Southeast King County, and shall be coordinated with other transit service. • Such systems shall be located in a manner that provides multi -modal connections to Tukwila's urban center, Manufacturing and Industrial Center, and transit centers, so as to encourage development in the manner contemplated by this Plan and the Countywide Planning Policies. Implementation Strategies Implement Commute Trip Reduction Program. Implement Commute Trip Reduction Plan. Implement Growth and Transportation Efficiency Center Plan. Implement Walk and Roll Plan and Design Report for the Walk and Roll Plan. Encourage transit providers to meet minimum level of service standards. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-19 71 TRANSPORTATION Transportation Demand Management (TDM) emphasizes the movement of people and goods, rather than vehicles, by providing transportation alternatives to driving. TDM benefits the community by maximizing the efficiency of existing infrastructure, and limiting the impacts of excessive traffic in neighborhoods by promoting transportation options such as carpooling, vanpooling, transit, walking, biking, teleworking and flexible work hours. Reducing vehicle trips limits air and water pollution and supports the City's commitment to reduce greenhouse gas emissions. Tukwila's TDM activities are directed at employers, workers, business owners, residents and visitors. Tukwila adopted a Commute Trip Reduction (CTR) Plan in 2008 that sets goals and implementation strategies for large employers to reduce drive -alone trips and vehicle miles traveled. Tukwila adopted a Growth and Transportation Efficiency Center (GTEC) Plan in 2008 to set the stage for focused TDM activities in Tukwila's urban center. The CTR Plan and GTEC Plan provide locally - adopted mode -split goals for Tukwila's Southcenter/Urban Center and the Manufacturing and Industrial Center (MIC). The City's six-year mode -split targets for the Urban Center are 65.7% drive -alone trips and 34.3% non -drive -alone trips, as defined in the City's GTEC Plan. Within the Urban Center, the City will also try to meet its GTEC goals with a targeted Vehicle Miles Travelled (VMT) rate of 13.05. In the MIC, mode -split goals are 70% drive -alone, consistent with the remainder of the city. TUKWILA COMPREHENSIVE PLAN - 2015 72 PAGE 13-20 GOAL 13.5 TRANSPORTATION DEMAND MANAGEMENT Support transportation system improvements and programs which encourage transit use, high -occupancy vehicle trips and non -motorized transportation to reduce single -occupancy vehicle trips, vehicle miles traveled, traffic congestion, and greenhouse gas emissions. P LICIES 1 Provide Commute Trip Reduction Program services to Tukwila employers to reduce drive - alone trips, vehicle miles traveled, traffic congestion, and greenhouse gas emissions. 13.5.2 The City ofTukwila will set an example to other employers by a commitment to reducing drive -alone trips, vehicle miles traveled, and greenhouse gas emissions through implementation of CTR goals. 13.5.3 Work with King County Metro and Sound Transit to provide amenities for transit riders, encourage transit use, and enhance multi -modal connections to transit. 13.5.4 Establish mode -split goals for all significant employment centers which will vary according to development densities, access to transportation service, and levels of congestion. 13.5.5 Continue to encourage the use of rideshare, transit, bicycle, and evolving technological transportation improvements. 13.5.6 Encourage transit -oriented uses, development patterns and pedestrian amenities in the vicinity of high-capacity transit stations. 13.5.7 Require that parking facilities developed in conjunction with transit facilities be adequately sized and managed to prevent spillover parking onto private property, public property, or public streets. Consider a phasing plan to require structured parking if additional parking is needed. Implementation Strategies Implement Commute Trip Reduction Program. Implement and update Growth and Transportation Efficiency Center (GTEC) Plan. Promote the use of drive -alone alternatives through social media, RideShareOnline.com, community outreach, and offering assistance with parking management. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-21 73 TRANSPORTATION Tukwila adopted its first non -motorized transportation plan - the Walk and Roll Plan - in 2009, as well as a Complete Streets policy. This policy requires all new City transportation improvement projects to provide appropriate accommodation for pedestrians, bicyclists, transit riders and persons of all abilities, while promoting safe operation for all users. The Walk and Roll Plan includes an inventory of existing non -motorized facilities, including bike lanes, trails, sidewalks and pedestrian footpaths (see Map 13-4). The Plan also identifies projects to guide City implementation of a safe and complete non -motorized network. These projects are made up of (1) a list of missing sidewalk segments and a method of prioritizing which missing segments should be constructed first, (2) trail projects to expand the existing system of non -motorized neighborhood connections, and (3) a backbone network of Bicycle Friendly Routes - existing and planned on -street facilities and trail projects that represent a bicycle network connected to local and regional destina- tions, as well as existing and planned bicycle -friendly routes in adjacent jurisdictions (see Map 13-5). The Walk and Roll Plan commits the City to promoting programs that support and encourage biking, walking, commute trip reduction activities, and the City's annual participation in the regional bicycle and pedestrian count. GOAL 13.6 NON -MOTORIZED TRANSPORTATION Tukwila's non -motorized transportation network is safe and comfortable, provides local and regional connections to neighborhoods and activity centers, and makes cycling and walking viable and enjoyable forms of transportation and recreation. POLICIES 13.6.1 Consider and provide for all users of the roadway, including pedestrians and bicyclists, as appropriate, when new streets and street improvements are made. 13.6.2 Allocate funds to the Residential Street Fund in order to build sidewalks on residential local access streets. 13.6.3 Include pedestrian and bicycle improvements in street improvement projects, as appropriate. The prioritized list of missing sidewalk linkages and the Bicycle Friendly Routes map adopted with the Walk and Roll Non -motorized Transportation Plan is the priority network to connect schools, employment centers, parks, shopping and other local and regional destinations. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-22 74 King County • Kent Map 13-4: Existing Non -motorized Facilities Existing Nonmotorized Facilities Legend -------- Sidewalks -- Paved Shoulders Trails — — — Bike Lanes TUKWILA COMPREHENSIVE PLAN — 2015 PAGE 13-23 75 King County Map 13-5: Bicycle -Friendly Routes Bicycle Friendly Routes Legend Bike Friendly Routes a s Existing Bike Lanes Trails TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-24 76 Pursue external funding sources to construct pedestrian and non -motorized improvements. 13.6.5 Coordinate with adjacent agencies on the development of regional non -motorized transportation improvements in, through and to Tukwila. 13,6.6 Construct neighborhood links by providing additional sidewalks and trails as opportunities and development occur. 13.6.7 Pursue converting railroad and other easements to pedestrian and bicycle trails. 13.6.8 Require secure bicycle storage (i.e., racks, lockers, cages, etc.) in appropriate locations. 13.6,9 Provide way -finding along roads, sidewalks and trails to direct non -motorized travelers to trails and destinations. 13.6.10 Work with school officials to promote Safe Routes to School projects and programs, and require safe routes to school improvements - such as sidewalks and crosswalks - as new development occurs along designated school walk routes. 13.6.11 Provide more than the minimum for pedestrian safety. Options include wider sidewalks, landscape buffers, street trees, pedestrian -level lighting, crossing enhancements, patterned pavement and improved driveway design, to encourage residents and visitors to walk for transportation, recreation and improved health. 13.6.12 Plan and budget for non -motorized transportation projects within the Tukwila Capital Improvement Program. 13.6.13 Draw upon all sources of transportation funding for implementation of Complete Streets improvements. 13.6.14 Maintain existing unimproved rights-of-way if there is a potential future opportunity to create a non -motorized connection through stairs or other trail improvements. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-25 77 TRANSPORTATION Implementation Strategies Follow the Walk and Roll Non -motorized Transportation Plan and Design Report to pursue additional pedestrian and bicycle amenities. Pursue connections between existing pedestrian and bicycle facilities. Update the Infrastructure Design and Construction Standards with improved pedestrian safety and amenity designs. Adopt a multi -modal level of service which may be incorporated into the City's concurrency and traffic impact fee program. Develop local wayfinding programs based on subarea or neighborhood plans. Develop a consistent regional way -finding program for bicycle routes. Provide staff support to the Safe Routes to School Committee made up of City and school district staff to coordinate grant applications, events, and spot improvements in school zones. Adopt the Tukwila School District school walk route maps as the basis for new requirements in the subdivision code. Participate in the National Documentation Project annual count of bicycles and pedestrians at designated locations throughout the City. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-26 78 TRANSPORTATION; Tukwila's Urban Center and Manufacturing and Industrial Center (MIC) include retail, commercial and industrial businesses which serve the region. Railroad tracks owned by the Burlington Northern Santa Fe (BNSF) and Union Pacific (UP) railroads run north/south through Tukwila. These rail networks carry international and domestic cargo to inland markets, and serve the Port of Seattle to the north and the Port of Tacoma to the south. Industrial railroad spurs, operated and controlled by the railroad companies and private property owners, are located in the Southcenter and MIC area. BNSF has a multi -modal storage yard in the Manufacturing and Industrial Center in northern Tukwila. Both Amtrak and Sound Transit's Sounder Commuter Rail use the BNSF tracks. Given Tukwila's location at the crossroads of two major interstate highways, and the prevalence of manufacturing, warehousing and commercial activities in the City, many streets experience high truck volumes. The streets with the highest truck traffic are West Valley Highway south of Strander Boulevard, Interurban Avenue South north of SR 599, and East Marginal Way South north of Boeing Access Road. The portion of the Duwamish River in Tukwila north of the Turning Basin is located within the City's Manufacturing and Industrial Center and is accessible to shipping activity. The river remains inaccessible to shipping activity south of the Turning Basin, where it can be accessed by small water craft, kayaks and canoes only. King County International Airport, also known as Boeing Field, is located in northern Tukwila at the City's border with Seattle, and is one of the busiest primary non -hub airports in the nation. The airport serves small commercial passenger airlines, cargo carriers, private aircraft owners, helicopters, corporate jets, and military and other aircraft. It is also home to approximately 150 tenant businesses, including the Boeing Company operations. The Museum of Flight is also located there and attracts a large number of visitors to the area. Sea Tac Airport, the State's largest airport, is located within a mile of Tukwila city limits. The airport is a large employer for Tukwila residents, and its operations support many Tukwila businesses. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-27 79 GOAL 73.7 FREIGHT TRANSPORTATION Tukwila has adequate geometric capacity for commercial freight transportation located in and serving Tukwila. POLICIES TRANSPORTATION 13.7.1 Include trucking design parameters in principal and minor arterial improvements as well as in commercial areas. 13.7.2 Allow truck traffic on all principal and minor arterials, as well as on commercial area local access streets. Consider using load limit restrictions on residential collector arterials and residential local access streets. GOAL 73.8 RAIL, WATER, AND AIR TRANSPORTATION Tukwila and the rail and airport operators are collaborators in rectifying poor planning decisions from the past, partners in minimizing impacts upon each other's land use activities, and supportive of the mutual benefits between the people of Tukwila and the rail and air operators. POLICIES 13.8.1 Participate with King County and the Port of Seattle in updating their airport master plans to ensure that King County International Airport and SeaTac International Airport operations and development: • Enhance Tukwila goals and policies; • Incorporate Tukwila land use plans and regulations; • Minimize adverse impacts to Tukwila residents; and • Are not encroached upon by incompatible land uses. 13.8.2 Support goods mobility by all modes, recognizing that Tukwila is part of a regional freight distribution hub and a major international trade gateway. 13,8.3 Work with BNSF to mitigate impacts associated with rail and intermodal yard operations within Tukwila's residential neighborhoods. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-28 80 GOAL 13.9 FUNDING SOURCES Funding through grants, mitigations, general funds, and other sources for safety and capacity measures provides safe and efficient movement of people and goods to, from, within and through Tukwila. POLICIES 13.9.1 Pursue grants. TRANSPORTATION 13.9.2 Use an impact fee system that identifies: • Capacity improvements based upon the long-term 2030 LOS needs, but which also accommodate a realistic financing plan; • Costs of improvements needed to mitigate growth that are reflected in the annual CIP/ FPM update and annual update to the Impact Fee Schedule; • Impact fee assessments, determined by the number of new development trips in the p.m. peak hour; and • Additional mitigation measures, in accordance with the Concurrency Ordinance when development cannot meet Concurrency standards. 13.9.3 Study and pursue funding sources such as Local Improvement Districts (LIDs) to pay for improvements not fully funded by grants, impact fees and general funds. 13,9.4 Update the CIP/FPM bi-annually, adding new projects that implement City goals and deleting completed projects. 13.9.5 Update the Impact Fee Schedule annually, adding new projects, deleting projects as necessary, and keeping project costs at current dollar value. 13.9.6 Prioritize preserving and maintaining existing transportation facilities to avoid costly replacements and to meet public safety objectives in a cost-effective manner. Implementation Strategies Aggressively pursue grant opportunities. Consider interlocal agreements for impact fees with, adjacent jurisdictions, recognizing that traffic generated in one jurisdiction contributes to the need to make transportation improvements across jurisdictional boundaries. TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-29 81 RELATED NFORMATION Transportation Background Report Walk and Roll Non -motorized Transportation Plan Commute Trip Reduction (CTR) Prod. ram and Plan Growth and Transportation Efficiency Center (GTEC) Plan Tukwila Transit Network Plan Fehr & Peers 12/30/2016 Memo on Tukwila 2031 Land Use Revision - Travel Demand Modeling Response to PSRC Comments TUKWILA COMPREHENSIVE PLAN - 2015 PAGE 13-30 82 Exhibit C Flower Power Legal Description and Site Map Comprehensive Plan and Zoning Map change file # PL 16-0063 ,54700. c), ‘' 77 555820.7% '‘N,:10-21-48 •••,47.3a 0„;,,j:Y• 121500, 18,300#E5 7108ts •-•.. 8 QIV 7S87# , 1'10800's 77.] 785,40 BLA 20 12OCIF-'4. Tract 13 Fostoria Garden Tracts Vol. 9 pg. 95 Tax Record: Quarter NE, Section 15, Township 23, Range 4 (NE -15-23-4) Parcel 261320-0028, Fostoria Garden TRS NELY 110 FT 83 84 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by May s view Council review 09/25/17 MCB CATEGORY ❑ Discussion iVltg Date ._---\ 10/02/17 MCB a Ordinance DLR // Public Hearing ❑ Other Altg Date Mtg Date 10/2/17 Mtg Date 9/25/17 SPONSOR CCouncil Mayor DCD Finance ❑.Fire CTS ❑P&R ❑Police CPIV ❑Court ❑HR II SPONSOR'S Tukwila may amend its Comprehensive Plan once a year. On January 1 of each year, DCD SUMMARY assembles applications from the previous year into a docket of potential amendments. A property owner submitted a request for the map change from LDR to C/LI. Following the required hearing, the City Council may approve, modify or deny the request. ITEM INFORMATION ITEM No. 5.B. STAFF SPONSOR: MOIRA BRADSHAW ORIGINAL AGENDA DATE: 9/25/2017 AGENDA ITEM TITLE A Comprehensive Plan and Zoning map change request from (LDR) to Commercial Light Industrial (C/LI) at 13407 48 Flower Power. Low Density Avenue S. for the Residential project CATEGORY ❑ Discussion iVltg Date ❑ 111tg Motion Date E Resolution Mtg Date a Ordinance ❑ Bid Award Mtg Date // Public Hearing ❑ Other Altg Date Mtg Date 10/2/17 Mtg Date 9/25/17 SPONSOR CCouncil Mayor DCD Finance ❑.Fire CTS ❑P&R ❑Police CPIV ❑Court ❑HR II SPONSOR'S Tukwila may amend its Comprehensive Plan once a year. On January 1 of each year, DCD SUMMARY assembles applications from the previous year into a docket of potential amendments. A property owner submitted a request for the map change from LDR to C/LI. Following the required hearing, the City Council may approve, modify or deny the request. RENT] AVED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. C Public Safety Comm. n Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. E Planning Comm. DATE: NA COMMITTEE CHAIR: NA RECOMMENDATIONS: SPONSOR/ADMIN. COMMTITEI Department of Community Development Quasi-judicial - Not applicable COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/25/17 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 9/25/17 Staff Report to City Council Draft Ordinance to amend the Comprehensive Plan Draft Ordinance to amend the Zoning Code map 10/2/17 Informational Memorandum dated 9/27/17 Ordinance in strike-thru underlined format 86 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Jack Pace, Community Development Department Director BY: Moira Carr Bradshaw, Senior Planner Copy: Mayor Ekberg DATE: September 27, 2017 SUBJECT: Flower Power Comprehensive Plan and Zoning Maps change ISSUE Additional language is being recommended to the draft ordinances to address the access condition of restricting commercial/light industrial access to S. 134 Place. BACKGROUND The findings and conclusions supporting the decision to change the Comprehensive Plan and Zoning maps include the condition that any commercial/light industrial use be limited to vehicular access from S. 134th Place. DISCUSSION The draft ordinances are being modified to include additional language regarding that condition. The language specified a deadline for the recording of the condition. FINANCIAL IMPACT None RECOMMENDATION Staff recommends that the Council approve the draft ordinances with the revised language. ATTACHMENTS Revised Draft Comprehensive Plan and Zoning Code ordinances 87 88 AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REZONING CERTAIN REAL PROPERTY LOCATED AT 13407 48TH AVENUE S., TUKWILA, FROM LOW DENSITY RESIDENTIAL (LDR) TO COMMERCIAL/LIGHT INDUSTRIAL (C/LI); PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in 1995 the City of Tukwila adopted the Zoning Code and Map based on consideration of existing conditions and long-term community goals, and these documents may be reviewed and updated as appropriate; and WHEREAS, as part of the City's 2016-2017 Comprehensive Plan docket of potential amendments, the City received an application for consideration of a change to the Comprehensive Land Use and Zoning Maps for the Flower Power project; and WHEREAS, on July 17, 2017, City staff held the required public meeting regarding the proposed change to the Zoning Map (Exhibit A) for the surrounding property owners and tenants; and WHEREAS, at the public meeting an adjacent resident expressed concern about truck and commercial traffic on 48th Avenue S. that would be associated with the proposed change; and WHEREAS, the City of Tukwila has complied with the requirements of the State Environmental Policy Act by making a determination on September 14, 2017 that no significant environmental impact would occur as a result of the Zoning Map change; and WHEREAS, notices of the public hearing were timely published in The Seattle Times, posted on site, and mailed to surrounding properties; and WHEREAS, on September 25, 2017, the City Council held a public hearing and, after receiving and studying staff analysis and comments from the public, has recommended approval of the rezone application, and has made and entered Findings and Conclusions thereon in support of that recommendation; and W: Word Processing\Ordinances\Rezone approval -Flower Power 9-27-17 strike-thru MB:bjs Page 1 of 3 89 WHEREAS, after due consideration, the City Council concurs with the Findings and Conclusions and has determined the public interest will be served by approving the rezone application, which is in compliance with the City of Tukwila Comprehensive Plan's Land Use Map; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings and Conclusions Adopted. The City Council hereby adopts Findings and Conclusions, attached hereto as Exhibit B and incorporated by this reference as if fully set forth herein. Section 2. Rezone Approved Subject to Condition. The property located at 13407 48th Avenue S., Tukwila, Washington, King County tax parcel #2613200028, as legally described and shown in the attached Exhibit C, is hereby approved to be rezoned from Low Density Residential (LDR) to Commercial/Light Industrial (C/LI) subject to the condition that addressing and access to commercial light industrial uses shall be limited to S. 134th Place. Within 30 days of passage of this ordinance, the applicant shall record against the subject property a covenant or other document approved by the City requiring compliance with the stated condition. Failure to record such a covenant or other approved document and/or failure to comply with the condition shall cause the change to the Zoning Map to be null and void, and the subject property shall revert to the zoning immediately preceding passage of this ordinance. Section 3. Map Amendment Authorized. The Department of Community Development Director, or his designee, is hereby authorized to amend the City's official Zoning Map to show the zoning change authorized in Section 2. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: Word Processing\Ordinances\Rezone approval -Flower Power 9-27-17 strike-thru MB:bjs 90 Page 2 of 3 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2017. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Exhibit A — Zoning Map Exhibit B — Findings and Conclusions Staff Report (File #PL16-0063) Exhibit C — Legal Description and Site Map W: Word Processing\Ordinances\Rezone approval -Flower Power 9-27-17 strike-thru MB:bjs Page 3 of 3 91 92 Exhibit A Comprehensive Plan and Zoning Maps 93 94 Flower Power Site Specific Map Change Findings and Conclusions Background Exhibit B This application is part of the 2016-2017 annual docket for amendment of the Comprehensive Plan. The purpose of an annual docket is to ensure that changes to the Comprehensive Plan are only considered once a year and that they are considered concurrently so the cumulative impact of the proposals can be determined. The applicant is seeking changes in the Comprehensive Plan and Zoning maps for a 28,270 -square foot lot located at 13407 48th Ave. S., Tukwila, Washington, King County tax parcel no. 261320-0028 (the "Site") from Low Density Residential (UDR) to Commercial Light Industrial (C/LI) for the following reasons: 1. As the resident of the home located on the Site, he thinks that the noise from the LINK trains is unacceptable in a residential setting; 2. As the property owner of the Site since 1992, he has had much flooding from the Southgate stream that travels along the south and east sides of the Site and along the edge of the existing home. A 2003 project to install a high flow by-pass upstream of the site does not alleviate all flooding, which continues during rain storms. 3. He owns and operates a business growing bean sprouts, which he sells commercially and that is being displaced by a King County levee project in Kent. He would like to relocate his operation to this Site where he currently lives. C/LI zoning on the Site would allow the hydroponic growing of the bean sprouts and their assembly and distribution. This non -project proposal is a quasi-judicial change to the land use designation on the Tukwila Comprehensive Plan and Zoning maps. If the zoning is changed, any C/LI use would be permitted subject to all City regulations; however, the applicant has stated his intent to construct a new commercial/light industrial building for his hydroponic bean sprout business. The applicant submitted an existing site plan and a proposed site plan as an example of his intent. COMPREHENSIVE PLAN AND ZONING MAP CHANGE CRITERIA 1) The proposed amendment to the [Comprehensive Plan and] zoning map is consistent with the goals, objectives, and policies of the Comprehensive Plan. Comprehensive Plan policies discuss having identifiable boundaries for residential districts. Access and orientation of lots has an impact on the quality of the residential environment. Most single-family home owners prefer to see the same use across the street from them as evidenced by City policy of "identifiable neighborhood boundaries." The Site's existing orientation is to S. 134th Place, which is a commercial local access street, rather than to 48th Avenue S., which is a residential local access street. The existing structure, a home, sits at an elevation that is approximately 10 feet below 48th Avenue S., which would make access via 48th Avenue more difficult, expensive, and potentially more impactful to Page 1 of 4 95 Exhibit B Southgate stream than access via 134th Place. Thus, because access via S. 134th Place is preferred, including this Site in the C/LI district would be a logical boundary. In addition, the Comprehensive Plan's natural environment policies would support the redevelopment of the Site and the restoration of the buffer for the Southgate stream. A C/LI designation would potentially encourage the redevelopment of the Site. The Flower Power application for a map change is supported by the following Comprehensive Plan policies: The Residential Neighborhoods Element goal: A land use pattern that encourages a strong sense of community by grouping compatible and mutually supportive uses and separating incompatible uses. (Goal 7.1) The policies of that Element then speak about recognizable boundaries: Maintain a comprehensive land use map that supports the preservation and enhancement of single family and stable multi family neighborhoods; eliminates incompatible land uses; and clearly establishes applicable development requirements through recognizable boundaries. (Policy 7.1.1) The C/LI zoned lot along the Site's north edge, 4625 S. 134th Place, is improved with an older house, but the lot is being used for parking for Holaday Park, which is the business located across S. 134th Place street (and in a C/LI district,) blurring the boundaries for these distinct zoning districts. The Natural Environment Element has the following goal: Watercourses and their buffers, .... are protected from encroachment and degradation and improved through mitigation, enhancement, and restoration projects. (Goal 4.6) It is difficult to see the development on the Site because the vegetation covers the site and stream; however, the existing structure was constructed over 70 decades ago in the stream buffer prior to enactment of the City's environmental regulations. An existing site plan is attached as Exhibit D. A relevant Economic Development Element policy is: Promote and preserve economic use of industrial lands outside the MIC through appropriate buffering requirements and use restrictions. (Economic Development Policy 2.1.16) The applicant also lists an Economic Development Policy, which is contained on Attachment A, related to promoting and supporting business formation, expansion and the importance of the City's entrepreneurs and small businesses in creating jobs. The applicant references several policies in the Community Image and Identity Element related to local food production, which are listed in his prepared comments for the required Type 5 public meeting. See Attachment A in the Staff Report. Page 2 of 4 96 Exhibit B 2) The proposed amendment to the Zoning Map is consistent with the scope and purpose of this title (the Zoning Code) and the description and purpose of the zone classification applied for. The purpose of the Commercial/Light Industrial (C/LI) designation and zone are, "...to provide for areas characterized by a mix of commercial, office, or light industrial uses. The standards are intended to promote viable and attractive commercial and industrial areas." (TMC 18.30.010) The Site is similar in character to the adjacent C/LI properties to the north in that it has frontage along S. 134th Place, has Southgate stream along its street frontage, has frequent truck traffic along it's frontage, and is similar in topography and lot size. The applicant discusses developing a commercial/light industrial business that would be consistent with the proposed Zone and the Site contains the characteristics of similar C/LI properties. The proposed C/LI zoning would allow the applicant to relocate his existing business, which is a hydroponic bean sprout grow operation, to the City of Tukwila from the City of Kent. His business is currently housed in a warehouse in Kent that is being displaced due to a Green River Levee project. The C/LI zone allows commercial greenhouses with no size limit whereas in LDR, greenhouses are allowed up to 1,000 square feet.) In contrast, the purpose of the Low Density Residential (LDR) district is "... to provide low-density family residential areas together with a full range of urban infrastructure services in order to maintain stable residential neighborhoods, and to prevent intrusions by incompatible land uses." (TMC 18.10.010) Except for the Site, the zoning designation of all properties fronting along S. 134th Place are C/LI. The Site is rectangular with the narrow portion of the lot is along 48th Avenue S and the long side of the lot is along 134th Place. The Zoning Code stipulates that lot frontage shall be "considered the narrowest part of the lot that abuts a street." Because the Site is a corner lot and because there is a significant grade difference between 48th Avenue S. and the Site, access to the Site and overall orientation of the property is currently from S. 134th Place. 3) There are changed conditions since the previous zoning became effective to warrant the proposed amendment to the Zoning [and Comprehensive Plan] Map. In 2007, a Type 2 Special Permission for a buffer reduction was granted to the property owner of 4501 S. 134th Place. Sound Transit acquired and in 2009 consolidated 11 residentially zoned parcels across 48th Avenue S. and diagonally across the street from the Site. There was a Comprehensive Plan and Zoning map change in 2010 when 4300 S. 133rd S. was rezoned from C/LI to Medium Density Residential. Southgate Stream traverses this site and is located two blocks northwest of the Site. There have been no other zoning changes in this area since 1995, when the current zoning was instituted. New homes and short platting are occurring to the south and west of the Site in the LDR district. Page 3 of 4 97 Exhibit B The initial zoning districts created and mapped for this area were not based upon an in-depth analysis of site specific conditions. Greater scrutiny of the site and neighborhood characteristics indicate that moving the C/LI boundary to 48th Avenue S., with conditions, meets the purpose of the C/LI zone. 4) The proposed amendment to the [Comprehensive Plan and] Zoning Map will be in the interest of furtherance of the public health, safety, comfort, convenience, and general welfare, and will not adversely affect the surrounding neighborhoods, nor be injurious to other properties in the vicinity in which the subject property is located. The request would extend the boundary line for the C/LI district to 48th Avenue S. A comparison of standards between the LDR and C/LI zones shows that the standards are larger for uses in the C/LI than for single family homes in LDR. Also, the standards for building in C/LI increase when the site is within 50 feet of LDR, which would be the case for the west property line of the Site. Standards in the C/LI zone are in place to minimize impact and any nuisance to adjacent residential properties. No on-site hazardous substance processing, handing, or storage is allowed unless clearly incidental to the permitted use and is subject to state siting criteria. Performance standards are in effect in the C/LI for air quality, noise and SEPA compliance and environmental regulations for restoring and protecting environmentally sensitive resources. The proposed change would set a more logical boundary and not negatively impact the residential environment of 48th Avenue S. if access is limited to S. 134th Place. Compliance with the applicable C/LI and nonconforming standards will ensure the proposed use of the Site will not adversely affect or injure other properties in the vicinity. Page 4 of 4 98 014 Flower Power Legal Description and Site Map Comprehensive Plan and Zoning Map change file # PL 16-0063 154700Os tick s. Lk LOC 7r 55562?s•. Exhibit C 108906s 59904Os `r 12150#s VOL 9-95 '410-21-49 47.30 • N19-22:2'2 6.5 9'• -n LT.'p'• . w Y3� 77000s 28270 Ss (So yo :f✓vffl�s . p<9 B.?•Y.`, 2 112000s J41-41,-560 50 ' ;?, N49 -18-04W '. 41 N41-41-586 16.44 960095 43004s 11Ga05s TU 78545 19 3 n Tract 13 Fostoria Garden Tracts Vol. 9 pg. 95 Tax Record: Quarter NE, Section 15, Township 23, Range 4 (NE -15-23-4) Parcel 261320-0028, Fostoria Garden TRS NELY 110 FT 20 120009s 5160#s2) 99 100 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 08/28/17 BM Brand mark. pt,R. 10/02/17 BM e pLQ Award ❑ Public Hearing Mtg Date E Other Mtg Date CATEGORY /1 Discussion U Resolution U Bid Mtg Date Mtg Date ITEM INFORMATION ITEM No. 5.C. 101 STAFF SPONSOR: B. MILES ORIGINAL AGENDA DATE: 8/28/17 AGENDA ITEM TITLE Update on visitor marketing: Brand mark. 08/28/17 ® Motion Mtg Date 10/2/17 ❑ Ordinance Mtg Date Award ❑ Public Hearing Mtg Date E Other Mtg Date CATEGORY /1 Discussion U Resolution U Bid Mtg Date Mtg Date Mtg Date SPONSOR E Council ®Mayor CHR ❑DCD ❑Finance II Fire E TS ❑P&R ❑Police ❑PIYI Court SPONSOR'S Selection of a brand mark to be used by the City in marketing the City to visitors. A `brand SUMMARY mark" represents a branding decision in which a design element, such as a symbol, logo, distinct lettering, or character is used to provide visual recognition for a product, in this case a destination. The City Council was shown three concepts of a brand mark at the August 28th meeting. Staff is providing these three to the Council to review and a fourth brand mark for consideration. REVIEWED 13Y ❑ C.O.W. Mtg. ❑ CDN Comm E Finance Comm. C Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 8/14/17 & 9/25/17 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONsoR/ADMIN. COMMP N/A F E N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 8/28/17 Forward to next Regular Meeting on 10/2 MTG. DATE ATTACHMENTS 08/28/17 Informational Memorandum dated 08/07/17 Minutes from the CDN Committee meeting of 8/14/17 10/2/17 Informational Memorandum dated 9/15/17, plus attachments Minutes from the CDN Committee meeting of 9/25/17 101 102 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: September 15, 2017 SUBJECT: Visitor Marketing, Brand Development: Brand Mark Selection ISSUE Selection of a brand mark to be used by the City in tourism promotion efforts. BACKGROUND On August 28, 2017 City staff and Bill Baker provided an update to the Council on the City's brand development efforts. The goal of this branding effort is to activity promote the city to Puget Sound residents as a great place to play, dine, stay, and recreate. By doing this, staff is hoping that more visitors to the City will mean more revenue to area businesses. Additionally, as we have gone through this branding process, we have also realized that our efforts to bring more day visitors to the City could also be beneficial in how the City positions itself for overnight guests. Great places to visit during the day are also great places to stay for the night. This branding project is funded primarily with proceeds from the City's lodging tax, which, under State Law, can only be used for tourism promotion. At the August 28th briefing, the City Council also viewed three potential brand marks that could be used in the City's marketing efforts. Additionally, the Council concurred with the proposed criteria, developed by Bill Baker and staff, to be used in evaluating the proposed brand marks. The criteria are as follows: 1. Best captures the Tukwila brand description? 2. The most attractive? 3. Represents a forward looking city? 4. Represents a multi -cultural community? 5. Represents a fun place? 6. Is contemporary and modern? 7. Is casual and relaxed? 8. Is welcoming and friendly? 9. Is appropriate for families? 10. Is appropriate for Millennials? 11. Is flexible for variety of marketing applications? 12. Is your preferred design? As a reminder, the adopted brand concept for the brand is "accessible fun." 103 INFORMATIONAL MEMO Page 2 How the Brand Mark will be Used The brand mark will only be used in the City's efforts to promote the City to potential tourist and those tourists already in the City. Potential uses of the adopted brand mark include, print and digital ads, wayfinding signs, gateway signs into the Southcenter area of the City, social media, and clothing (for sponsorships). The brand mark is not intended to be used outside of the City's efforts for tourism', it will not replace logos and wordmarks used by other City Departments, nor will the wordmark replace the City seal. DISCUSSION Attached with this memo are the three proposed brand marks originally presented to the City Council on August 28th. Additionally, staff has also included a revised concept for concept 1, called concept 1A. When the proposed brand mark concepts were reviewed by the City Council, Seattle Southside, community members, and staff, one comment kept coming up about if it would be possible to include the tittle (dot) over the "i" in Tukwila. Staff worked with Mr. Baker and his graphic designer to update concept 1 with a concept that includes the tittle. Given that Tukwila has such a unique name, staff has concerns that people might not know that Tukwila contains and "i" if the tiddle is not included, this could hinder the City's branding efforts. "Tukwila" can easily be read in concept 1A. Additionally, concept 1A is consistent with the City's adopted brand concept and meets the criteria laid out above. One limitation of concept 1A is that it cannot be written out vertically, due to its design. Staff has no concerns with not being able to write it vertically. Given the short length of the "Tukwila" name, the brand mark can always be written horizontally. RECOMMENDATION Staff recommends the City adopt concept 1A for our branding efforts. Staff suggest the Committee forward its recommendation to the October 2, 2017 Regular Council meeting. ATTACHMENTS • Proposed brand marks. For overnight guests, outside of the area, the City partners with the cities of Des Moines and SeaTac under the "Seattle Southside" administrated by Seattle Southside Regional Tourism Authority. 1 04 Z:ICouncil Agenda Items\Mayors Office\Brandmark Review (Do not delete until october)ICDN, 2017.09.251Draft memo, brand mark adoption, 2017.09,15.doc Proposed Tukwila Marks 0 0) Concept 1 0OTkWila OTk►itla OT41:14111A OTikwilet TkwIla Concept 1A ,Tukwila Tukwila Client: City 0110kvnla. WA ProjeGL Grandtrs"K C011ta t. 0111 (raker Descriplbn: Concept Refinement - 2 Pejcd No: TK1C01 Versions: Approved Concept 1)0011001- Tedd Mayliald Dale. 1 Concept 2 TUKWILA TUK ILA TUKWILA TUKWILA TUKWILA TUKWILA TUKWILA 0 Concept 3 TUKWILA TUK`1WLA TUKW LA TUKWILA 112 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by �, Maya eview Council review 10/02/17 RT OA Bridge Agreement No. 3 with AKANA 0 L.R ® Motion Mtg Date 10/02/17 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY M Discussion • Resolution Mtg Date Mtg Date SPONSOR ❑ Council • Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ►1 PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed mainly due to the dispute between the steel bridge fabricator and the contractor, SB Structures. The original completion date was 8/8/17 and it is now scheduled for 11/22/17. AKANA's Supplement No. 3 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 3 to Contract No. 16-092 in the amount of $214,689.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/26/17 ITEM INFORMATION ITEM No. 6 113 STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DATE: 10/02/17 AGENDA ITEM TITLE Tukwila Urban Center Construction Management Pedestrian/Bicycle Supplemental Bridge Agreement No. 3 with AKANA ® Motion Mtg Date 10/02/17 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY M Discussion • Resolution Mtg Date Mtg Date SPONSOR ❑ Council • Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ►1 PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed mainly due to the dispute between the steel bridge fabricator and the contractor, SB Structures. The original completion date was 8/8/17 and it is now scheduled for 11/22/17. AKANA's Supplement No. 3 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 3 to Contract No. 16-092 in the amount of $214,689.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/26/17 al F&S Cmte ® Transportation Cmte Comm. ❑ Planning Comm. CHAIR: KATE KRULLER ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Meeting- New Business COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $214,689.00 $942,835.59 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 11, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/02/17 MTG. DATE ATTACHMENTS 10/02/17 Informational Memorandum dated 09/22/17 AKANA's Supplement Agreement No. 3 to Contract No. 16-092 Minutes from the Transportation & Infrastructure Committee meeting of 09/26/17 113 114 City of Tukwila Public Works Deportment - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committe FROM: Bob Giberson, Public Works Director. BY: Peter Lau, Senior Program Manager CC: Mayor Ekberg DATE: September 22, 2017 SUBJECT: Tukwila Urban Center Pedestrian/Bicycle Bridge Project Project Number 90510403, Contract No. 16-092 Supplemental Agreement No. 3 with AKANA Allan Ekberg, Mayor ISSUE Authorize the Mayor to execute Supplemental Agreement No. 3 to Consultant Contract No. 16-092 with AKANA in the amount of $214,689.00. BACKGROUND AKANA's Contract No. 16-092, with Supplemental Agreements 1 and 2, provide construction management (CM) services for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project, including Lidar scanning of the fabricated steel arch bridge, recommendation of bridge structural acceptance, and material inspection and testing services at less cost than WSDOT's Material Laboratory. DISCUSSION The TUC Pedestrian/Bicycle Bridge Project has been delayed from physical completion mainly due to the steel bridge fabrication dispute between the construction contractor and its material fabricator. The construction contract expired on August 8, 2017, while the current estimated physical completion date is now November 22, 2017. The remaining funds from the consultant contract with AKANA is also running out due to the delay. In order to have continuous CM support from AKANA through the end of the construction project, Supplemental Agreement No. 3 is needed for their continuous construction engineering, inspection and material testing services. At the same time, the City has put the construction contractor on notice of $198,490.12 for a liquidated damage (LD) assessment. FISCAL IMPACT The 15% construction contingency was $942,835.59 and will cover AKANA's Supplemental Agreement No. 3. There have been $53,756.99 in Change Orders to date and AKANA's Supplement No. 2 for $36,480.00 is being drawn from contingency. Supplemental Agreement No. 3 for $214,689.00 was carefully reviewed and is reasonable for the scope of work. CM & CO Expenses AKANA Supplement No. 3 $ 214,689.00 AKANA Supplement No. 2 36,480.00 Change Orders No.1 to No. 5 53,756.99 Total: $304,925.99 15% Contingency $942,835.59 $942 835.59 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 3 with AKANA in the amount of $214,689.00 for the TUC Pedestrian/Bicycle Bridge Project, and consider this item on the Consent Agenda at the October 2, 2017 Regular Meeting. Attachments: AKANA's Supplemental Agreement No. 3 W:\PW Eng\PROJECTS1A- RW & RS Projects\TUC Ped Bicycle Bridge (90510403)\ConslruclionVF.100 - Contract Documents\CM ConsullanMWKANA\Sup #31Info Memo For AKANA Sup #3, 9-19-17 Sm.Docu 115 116 Washington State Wi Department of Transportation Supplemental Agreement Number 3 Organization and Address Cooper Zietz Engineers, Inc. 3380 146 Place SE, Suite 105 Bellevue, Washington 98007 Phone: Original Agreement Number 16-092 Project Number 90510403 Execution Date July 25, 2016 Completion Date March 31, 2018 Project Title Tukwila Urban Center Pedestrian/Bicycle Bridge New Maximum Amount Payable $988,550.00 Description of Work See Summary of Payments "Exhibit A" attached. See Scope of Work "Exhibit B" attached. See Prime Consultant Cost Computation "Exhibit D" attached. See Sub -Consultant Cost Computation "E" attached. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Cooper Zietz Engineers, Inc and executed on September, 2017 and identified as Agreement No 3 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Scope of Services. See Exhibit B attached I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read. March 31, 2018 Ill Section V, PAYMENT, shall be amended as follows: Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be supplemented with $214,689.00 as provided on Exhibits "E" attached hereto. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: .) ,}C -e ,- 77M &1Y DOT Form 140-063 Revised 09/2005 By. //Con§uItant Signature Approving Authority Signature Date 117 118 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 119 BASIC AGREEMENT SUPPLEMENT#1 SUPPLEMENT#2 SUPPLEMENT#3 TOTAL DIRECT SALARY COST Akana 177,314 AECOM 44,512 Akana 60,965 AECOM 19,661 Akana 238,279 AECOM 64,172 OVERHEAD (INCLUDING PAYROLL ADDITIVES) Akana 242,654 AECOM 49,762 Akana 83,431 AECOM 22,838 Akana 326,085 AECOM 72,597 DIRECT NON -SALARY COSTS Akana 18,387 AECOM 2,372 OBEC 84,807 MTC 25,510 OBEC 36,712 MTC 36,480 Akana 6,320 AECOM 1,136 Akana 24,707 AECOM 3,512 OBEC 121,519 MTC 61,990 FIXED FEE Akana 41,997 AECOM 13,354 Akana 14,440 AECOM 5,898 Akana 56,437 AECOM 19,252 TOTAL $ 700,669.00 $ 36,712.00 $ 36,480.00 $ 214,689.00 $ 988,550.00 DOT Form 140-063 Revised 09/2005 119 120 Exhibit B Scope of Work Project No. 90510403 Scope of Services: The Consultant agrees to continue Construction Management services indicated in the original agreement dated July 25, 2016. This supplement is due to the contractor having to extend their schedule to complete the TUC Pedestrian/Bicycle Bridge, as indicated in the latest CPM schedule provided by the contractor with a physical completion date of November 22, 2017. Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit A Paq 11oi 1 Rpvicpd 1(1/21)/7014 122 Exhibit D Prime Consultant Cost Computations Please see attached AKANA Cost Computation (AKANA Exhibit D) Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit D Pagf 1 Pavicad 10/3M2014 Proposal Fee Estimate 1\) -P• Exhibit D - AKANA CUENT Name: PROJECT Doscription: ProposagJob Numbw: Date: Ill 0/2017 City of Tukwila Tukwila Pedestrian bridge Protect AKANA January 1, 2017 Rates ClossInoollorn Hourly ROY: 0 ii $75545 $43 i 1 Is Task 100 preconstruction stemless Preconsauction services 4- -4 AKANA AKANA AKANA Sub Sub Sub 1 AKANA AKANA AKANA cnutit I: from ! g , suppleme t 50 Total 64 : O MS 12." 11 § §1 Hours Foos 1 137.::„ 10% 1 Foos Foos Foos I Foos 1 0°, Task 01 Task 100 - Subtotal Task 200 Cambodian Services Field office Jobranistostion Task 200 - Subtotal Task 300 - Construction Services Field geld inspoction services Task 01 0 0, 0] 0 01 01 0! 0 01 01 -1,-- 4 5101. o o 5101 7471 20, 0! ol Tssii400 maferieb materials Task Task 300. Subtotal Task 0i 0 0, 747! Task 400 -Subtotal 0 0! 01 0, 0 Oi 01 o 1 oi o ol oi a. ol 20, Ot 0 soi 50 soi so 501 50 501 so ,01 SO, SO! 50i sol so: sol s0. soi so! SO' SO U P SO SO so i so so! SO, Sol SO SOI SO: SO 50i 50 1 4 : --; 510 819.3801 826,522; 54.594 • RI so, sc? 0.,0301 50 O sol so so! so 001 50 50E so so O soi so: sol so: Sol $0 so, 1 so soi 50 soi so, so, 1 50 soi so, so! so: soi so, 510 519380:I 526.522, 84.5901 00. sol SO, so so 501 51.820! SO 767 834.465i 547.165i 50363! 501.50 54,0001 so O 501 50. so! so so soi soi so so! 00 501 so. so! SO,soi so. SO, SO SO 767 034,4651 547.165, 58.1631 SO, 50! SO: 1 50 545001 $0 iI i I- ..- I f- t 4- i O 50' SO SO; SO 501 SO' 501 SO: 1 SO , SO; 50, soi to- so so soi so, sol sosoi so 0 Task foo prok.ct CoMpletion clolaDul Task 24i 401 sot Task Task Task S00- Subtotal Task 6111.7Jituvey g/k swvey Task 40, Oi 0 01 O 24! 0 0 0[ 01 Oi 801 • 1 . . i -4-- I --H • - -i- '' '/- 4-- : i 4.---. . i ............ 4- —4- , 7 I : a so so 4 sal so! i sal - „ so! 50 i 0 SO SO 501 $01 $01 SO t so soi SO 50 SO SO SO 432.932 SO SO 50 SO 532.932 059.828 sO, SO o 001 sol sol so, sol 50i 50i 501 50 ; • 1 ---4-- -4. -; 144 57.1201 S9.744; $1.6861 50 SO SO: 50 so t o so! SO so! SO, so! SO, SW 1 SO SO SO so! SO $01 501 SCA SO! 144 57.1201 59.744i 51.6861 50, $01 501 SO 50, SO 1 so 50.1 sol so Task Task Task $00- Subtotal Task 700 -Painting _pection servlces NACE Nam painting al:woollen of steel. Task Task Task 0: Oi a o1 Oi 0 O 0 01 0! Task 700- Subtotal Task 100!AdcHtionotServices Task Task Task 01 of 01 0! 0 0 0, Task 800 • Subtotal AD Plums Total 01 0, 01 40, 0! 0 Oi 0, 771! Oi 01 0, 01 20i SOO! 0 SO! so so1 5 so ! so $0o so' so soi so so_ . so! so soi so sol so so sal so I ! I ..l • ._, : SO SO 50 559.828 SO SO so SO 511.430 SO SO SO 511.430 so • o 50 sosoj so, $0, SO O SO 50 soi 50 50! so 50 so so! so $0, so sol so SO SO i I 0 \ ._ SO, SO! SO SO SOL SO I SO so 501 501 54 SO 501 SO 50i 50 501 ! i i O sol sod so! sal so! !O..... 30 ......... 1 o $01 SO, so! so SOI $0, so i $0 1 sal SO SO] 50, so! SO, $0, SO 50, so soi 50: 501 so so! 50i so! soi soi so soi soi 1421 860,965! 545431, 5144441 50i $01 50, SW SO! 50 so 30 SO SO so SO so SO Fees 50 50 SO SO 552.312 so SO SO 50 552312 594.293 SO so so 594.293 so so SO SO 018 550 SO SO SO 518.950 SO 50 SO SO SO so SO SO SO SO SO SO so so SO 50 SO SO SO so 50 sol $0 56,3501 50 5104.180 $160106 04415.4 pod Oddp1511517•45plenvont 31.3 44041 Exhibit E Sub -consultant Cost Computations Please see attached AECOM Cost Computation(AECOM Exhibit E) Project No. 90510403 Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit E Rclvicprl1n/ 0/2n1a Pa6f 1 Proposal Fee Estimate Exhibit E -AECOM CUENT Name: City of Tukwila PROJECT Description: Tukwila Pedestrian bridge project Date: 9/19/2017 Proposal/Job Number. 90610403 AKANA January 1, 2017 Rates Classification: Ty Bardwell 1 0- .12 q C U Total AECOM q R I-- AECOM V O .... r. AECOM I O ...1 AECOM g 0 AECOM C o Pig r o Total Expenses + 3 k a !° Hourly Rate: $6.20 12.05 31.16 21.03 Hours Fess 1.147 1.394 30% Fees Fees Field Overhead Administrative Rates Field Services 204. 204 $17,585 $20,170 $5,275 $1,136 $26,581 $44,166 _ 6 8 $656 $753 $197 5950 51.606 8 0 0 8 $256 $293 577 $370 $626 Task o 0 0 $o $0 So so $o Task 100 -Subtotal 204 8 8 0 0 0 0 0 0 0 0 0 0 220 $18,496.88 $21,215.92 $0.00 $5,549.06 $1,136.00 527,900.99 $46,397.87 Office Administrative Services Office Services 3 8 $690 SO $961 $207 $1.168 51,858 _ 18 16 $474 50 $661 5142 $803 $1,277 0 SO $0 $0 $0 SO SO _ _ $0 $0 $0 SO $0 $0 0 SO $0 SO $0 $0 $0 Task 200 -Subtotal 8 0 0_ 16 0 0 0 0 0 0 0 0 0 24 51,164 $0 $349 $0 $1,971 $3,135 Ni Phases Total_ 212 8 8 16 0 0 0 0 0 0 0 0 0 244 818,661__ $21,216 $1,622 $6,696 52,272 $29,072 $49,633 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 26, 2017-5:30 p.m. — Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Ryan Larson, Peter Lau, Tauri Eberle -Harris Guest: Jerry Thornton, resident, Water District 125 Commissioner CALL TO ORDER: Chair Kruller called the meeting to order at 5:3o p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Software Purchase & Maintenance Agreement: Public Works Asset Management System Staff is seeking Council approval to purchase software licensing, implementation and training, and ongoing maintenance costs for an Asset Management System that will serve the Water, Sewer, and Surface Water divisions. Lucity Asset Management was chosen over six vendors that responded for an advertised Request for Proposals. Lucity was far superior and has the ability to expand the asset management software modules across multiple City departments in the future. The new software will also assist with public records requests and is able to integrate with Tukwila Works. Total contract is $132,800 with $60,000 for licensing, $72,800 for implementation, and $12,000 for annual maintenance costs in subsequent years. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR CONSENT AGENDA. B. Consultant Supplemental Agreement No. 3: TUC Pedestrian/Bicycle Bridge Staff is seeking Committee approval to approve Supplement Agreement No. 3 for $214,689 with AKANA to continue construction management services for the Tukwila Urban Center Pedestrian/Bicycle Bridge currently under construction. The bridge completion has been delayed from August 8, 2017 to the new scheduled completion of November 22, 2017. The delay is due to a dispute between the contractor, SB Structures, and the steel bridge manufacturer. The City has put SB Structures on notice for liquidated damages for $198,490.12 to recoup some of the additional construction management costs. Funding will come from the existing 15% contingency. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR MEETING UNDER NEW BUSINESS. C. Project Update: c3rd Avenue South (S 17th St — S 144th St) Staff updated the Committee on the 53rd Ave S residential street project. The project is currently at 90% design and there are only two remaining properties, out of 15, that right-of-way is needed. The two remaining properties are a private resident and the Tukwila School District, which owns four parcels. Negotiations are ongoing, but staff may have to condemn the properties. The 90% cost estimate is $7.5 million and the current budget is $6m, with the 103 Residential Street fund having a $1.2 million shortfall. Additional funding will be sought from the State Transportation Improvement Board and November is usually a favorable month to advertise for construction bids. INFORMATION ONLY. 127 128 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: September 27, 2017 SUBJECT: Report for October 2, 2017 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • 2017 King County Executive's Small Business Award Winners: On September 21 King County announced the winners for the 2017 King County Executive's Small Business Awards. Three Tukwila business won: Odin Brewery for Overall Best Small Business; Industrial Rev for Best Exporting Small Business; and Pacific Rim Environmental for Best Green/Sustainable Small Business. • Diversity & Inclusion Industry Panel & Resource Event: On September 21 the City of Tukwila partnered with the King County Communities of Opportunity (COO) program, the Tukwila School District, Partner in Employment (PIE), WorkSource, and Global to Local to host the Diversity & Inclusion Industry Panel & Resource Event on Apprenticeship Pathways to Construction Careers. The event was held at Foster High School to help bring diverse and underserved communities more access to job training and resources for good paying construction trades careers. Nearly 100 attendees had the opportunity to hear directly from and meet apprentices, journey workers, industry employers, priority hire diversity programs, and apprenticeship programs about exciting opportunities to enter local construction jobs through apprenticeship and training. II. Community Events • Day of Caring: The United Way Day of Caring event was held on September 15 and 24 people from DF Net Research spent the day removing English ivy at Tukwila Park. Olena Perry, Event Specialist and Matt Austin, Maintenance Specialist worked the event. A large area was cleared of ivy near the tennis courts. Volunteers had a wonderful time and said it was one of the best service projects they had worked. • REI Work Party: On Sept 20 Olena Perry, Event Specialist lead a private restoration work party at Tukwila Park for Tukwila REI. REI sent 20 staff members and Forterra sent 2 AmeriCorps staff to clear English ivy out of a native snowberry grove, cut tree rings and find an overgrown trail system. • Salmon SEEson: Salmon SEEson was held at Codiga Park on September 23. The event had seven vendors focusing on healthy watersheds, forests, and salmon habitat. Over 120 people visited the event. Earth Corps provided a Sound Steward who spoke Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 129 City Administrator's Report September 27, 2017 Page 2 with visitors and fisherman along the river about the five species of salmon that migrate on the Duwamish. • Socktober Fest: The annual 5k Fun Run and walk is scheduled for October 7 at Foster Golf Links. The fun run begins at 8:00 AM and meanders through the course along the Green River Trail. Pre -registration is $10 and Tukwila Parks and Recreation Fitness Pass members can participate for free. Socks are collected for those in need. • Green Tukwila Day: Tukwila's first Green Tukwila Day, hosted by the Green Tukwila Partnership, will be October 14 and will celebrate the Green Tukwila initiative by having a work party at Tukwila Park to remove invasive English Ivy. • Teen Late Night: Teen Late Night is back in full swing. The annual Fear Factor Friday will be held on September 29. Teens test their will to win a variety of prizes. Ill. Staff Updates Public Safety • Deputy Chief Presents at Governor's Safety and Health Conference: On September 19 Deputy Chief Bruce Linton provided a presentation to safety professionals on UAS Safety and Law Enforcement Use to the Governor's Industrial Safety & Health Advisory Board. The presentation was held at the Governor's Safety and Health Conference held at the Tacoma Convention Center. • Meeting with US Attorney General: On September 19 Chief Mike Villa joined US Attorney Annette L. Hayes for a meeting with US Attorney General Jeff Sessions at the US Courthouse. Project Updates • Southcenter Pedestrian/Bicycle Bridge: Contractor continues to paint the main steel bridge structure, install electrical conduits and completing Spans 3 & 4 with forming the decks, installing rebar, and pouring concrete. On the west side of Green River, the asphalt trail is now open again for public use. The estimated completion date for this project is December 2017. • BAR Bridge Rehab: The BNSF permit is in the final stages for approval. The work under the bridge to stabilize the footings should be completed by Thanksgiving. • S 144th St Phase II: Contractor continues to complete the sidewalk work on the south side of the road. Irrigation system installation on the south side started September 25. On the north side, sidewalk grading and concrete pouring are ongoing. Contractor is also forming for the median islands. At the intersection of S 144th St/42nd Ave S traffic signal work has started. Work should be complete by November 2017. • Duwamish Gardens: The City and the contractor walked through the site on September 19 to identify plants that will be replaced under the one-year plant warranty. • Major Maintenance on 3 Bridges: Work on all three project sites began on July 24 and all work is expected to be complete by December 2017. Beacon Ave Bridge: Completely closed to traffic beginning August 28 with completion by October. Frank Zepp Bridge (S 180th): Completely closed to traffic for 10 days beginning September 15. Scheduled to reopen by 5 AM on October 2. Phone: 206-433-1800 • Email: Mayor@TukwitaWA.gov • Website: TukwilaWA.gov 130 City Administrator's Report September 27, 2017 Page 3 Grady Way Bridge: No major impacts to Grady Way with only temporary lane closures on Longacres Drive. • 42nd Ave Phase III: Work is proceeding on the culvert replacement and installation of the underground power utility infrastructure. This project is scheduled to be complete in August 2018, barring any setbacks. • Cascade View SRTS Phase II: Construction continues with the installation of concrete sidewalks. 33rd Ave S. was paved on September 22. All work should be completed by the end of October. • 2016 Andover Park East Sewer Repair: This project was substantially completed as of August 31, 2017. The Contractor is completing the remaining punch list items. • Baker Blvd Non -Motorized: Contractor installing storm drainage modifications for the sidewalk widening and new ADA ramps. Video detection installed at Baker/APE in preparation for pedestrian signal and ramp improvements. Installation of new illumination and fire hydrants began on September 25 on Christensen Rd. All work should be complete by December 2017. • S 119th St Pedestrian Bridge: Repairs of the girder tops began on September 5. The girder tops repair and test deck repair section are expected to be completed by the end of September. • 2017 Overlay & Repair: Paving on 128th Street scheduled for September 22. Work is expected to be completed by the end of October. • 2017 Annual Small Drainage Program: The contractor has installed drain pipe and catch basins on 48th Ave S, 58th Ave S and Strander Blvd. Concrete sidewalks will be replaced on 58th Ave S and Strander Blvd beginning September 25, followed by restoration work. The Contractor is waiting for delivery of the `Modular Wetland' stormwater treatment vault for 48th Ave S. All work is scheduled to be completed by November. • Strander Boulevard/SW 27th St: Notice to Proceed was issued on September 20 with completion expected by December 31, 2020. A design kick-off meeting is scheduled for early October. • Meeting re Military Road Street Improvements: Community Development staff attended a City of SeaTac Military Road meeting for the S. 152 Street and S. 150 Street improvement project. Tukwila businesses in that block will have site impacts associated with curbs, sidewalks and driveways. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #8 School District Representative and Student Representative. Application received for Position #8. • Equity & Social Justice Commission: Vacant Positions: Position #5 Education Representative and Student Representative. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 131 City Administrator's Report September 27, 2017 Page 4 • Human Services Advisory Board: Vacant Position: Position #2 School District Representative. • Library Advisory Board: Vacant Positions: Positions #6 and #7 Residents and Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Positions #4 and #7 Community Members and Student Representative. Applications received for Position #4 and #7. • Planning Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 132 TUKWILA PUBLIC SAFETY PLAN Monthly Update September 30, 2017 Overall Plan Outreach • Siting Advisory Committee presented to Council on the success of the August open house. Financial Oversight Committee • First meeting was held June 29; scheduled to meet again in October. Siting Advisory Committee • Siting Advisory Committee met again September 27. The agenda included an update on facility/property analysis, discussion of winter Open House, bylaws review and October meeting date. Near-term Council Decisions and Key Dates • October 2 and 16, Council Executive Session Site Selection Update (Executive Session due to the potential to affect value of property) Fire Stations Siting • Heartland with SOJ and City of Tukwila has continued to review the list of potential sites and have narrowed these down to a short list based upon the approved siting criteria. Short list was shared with Council at the September 5 Executive Session. • Architect is investigating feasibility of the potential sites from a design perspective while Heartland and SOJ are continuing to further investigate the potential sites and refine the list based upon the approved siting criteria. • The next Executive Session with Council will be held October 2, and potentially the 16th as well, which will include additional information from initial environmental studies, architect feasibility studies and estimates. Architecture and Programming • Architectural program has been reviewed and approved by the team. • Schematic Design for 51 has begun. • Project team will present design update to all fire staff on October 5. Design and Permitting • Schematic Design phase began for Station 51 in late August. 133 • Phases scheduled to begin for 52 and 54 in June, 2018. Bidding and Construction • Phases scheduled to begin for 51 in September, 2018. • Phases scheduled to begin for 52 and 54 in July, 2019. • The competitive bid process for a GC/CM contractor is underway with staff selection in October and Council Approval in November. Preconstruction services to begin late November. Justice Center Siting • Heartland with SOJ and City of Tukwila has continued to review the list of potential sites and have narrowed these down to a short list based upon the approved siting criteria. Short list to be shared with Council at the September 5 Executive Session. • Architect is investigating feasibility of the potential sites from a design perspective while Heartland and SOJ are continuing to further investigate the potential sites and refine the list based upon the approved siting criteria. • The next Executive Session with Council will be held October 2, and potentially the 16th as well, which will include additional information from initial environmental studies, architect feasibility studies and estimates. Architecture and Programming • DLR has begun programming efforts and has held several meetings with courts, emergency management and police staff to talk through the needs and scope. Design and Permitting • Phases scheduled to begin in November, 2017. Bidding and Construction • Phases scheduled to begin in December, 2018. Public Works Facility Siting • Heartland with SOJ and City of Tukwila has continued to review the list of potential sites and have narrowed these down to a short list based upon the approved siting criteria. Short list to be shared with Council at the September 5 Executive Session. • Architect is investigating feasibility of the potential sites from a design perspective while Heartland and SOJ are continuing to further investigate the potential sites and refine the list based upon the approved siting criteria. 134 • The next Executive Session with Council will be held October 2, and potentially the 16th as well, which will include additional information from initial environmental studies, architect feasibility studies and estimates. Architecture and Programming • Phases scheduled to begin in 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019. Budget • Attached. Schedule October • Fire Station GC/CM Proposals Received • Council Executive Session(s) on Siting • Public Safety Plan Sting Advisory Committee Meeting • Financial Oversight Committee Meeting • DBE recommendation to Public Safety Committee • Financing the budget gap philosophy development in Finance Committee November • Fire Station GC/CM Interviews and Selection • Fire Station GC/CM Pre -Construction Contract to Public Safety Committee and Council • Fire Stations 52 and 54 final sites selection • Justice Center final site selection • Justice Center CPARB Application Submitted for GC/CM approval December • Open House #3 • Public Safety Plan Siting Advisory Committee Report • Fire Stations final program review and pricing to Public Safety Committee and Council 135 • Justice Center GC/CM Contractor Solicitation • Justice Center programming update January 2018 • Justice Center contractor pre -construction contract to Public Safety Committee and Council February 2018 • City shops architect contract to Public Safety Committee and Council March 2018 • City Shops facility site selection April 2018 • City Shops facility programming update May 2018 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council June 2018 • Fire Station 52 and 54 schematic design begins • City Shops facility program update July 2018 • Final contracting method determination for City Shops facility August 2018 • Fire Station 51 subcontractor bid procurement begins 136 S Q J TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN Project Schedule OCTOBER Start Finish % Dons 2016 2017 2018 2019 2020 2021 F M A M J J A S 0 N D J F MAMJ JASO N D J MAM J J A S 0 N D J F M A M J J A S 0 N.13 J F M AM J J A SO N D J F M A M J J A S 0 N D CITYISOJ TOCK -OFF MTG CITY VOTE BOND SALE PUBLIC OUTREACH - SITE SELECTON JUSTICE CENTER STATION 51 STATION 52 STATION 54 CITY SHOPS 10/05/16 11/08/16 12/01/18 01/01/17 02/06/17 02/24/17 02/20/17 02/20/17 02/20/17 10/05/16 10/31/19 12/31/16 12/3121 05/25/20 09/27/19 08/o5rzo 06/0520 04/09/21 100% 100% 100% 27% 7% 13% 12% 12% 5% U U t Urto. —4 oak 1 Bs i V J _ It 45 4e:in site selection program/site selection design and permitting bidding and construction move-in/occupancy • completed • public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB 138 City of Tukwila - Public Safety Plan Conceptual Budget Summary YOE $ (in thousands) PUBLIC SAFETY PLAN - FUNDING Project YEAR OF EXPENDITURE (YOE) SUMMARY UTGO Impact Fees General Fund Enterprise Funds Total Facilities Public Safety Building Fire Stations (51, 52, 54) Public Works Shops $ 28,629 $ 18,824 - $ - $ 4,750 858 - 14,747 - $ 28,629 - 24,432 29,493 14,746 FACILITIES TOTAL $ 47,453 $ 4,750 $ 15,605 $ 14,746 $ 82,554 Apparatus/Equipment $ 29,932 $ $ $ $ 29,932 PLAN TOTAL $ 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 indicates voter approved PUBLIC SAFETY PLAN - FACILITIES Fire Station Program as of December 31, 2016 Project Budgets (in YOE $) Public Safety Building FS 51 FS 52 FS 54 City Shops TOTAL Category A/E Services (both design & CA) Land Acquisition Permits/Fees Construction (pre -con, const & tax) Construction Related Costs PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 1,616 $ 6,000 440 16,195 1,064 1,114 2,199 731 $ 0 255 7,809 1,047 460 1,145 356 653 89 3,278 438 297 546 $ 464 862 116 4,273 551 397 665 $ 869 $ 6,000 522 19,202 425 348 2,127 4,037 13,516 1,421 50,758 3,526 2,615 6,682 TOTAL $ 28,629 $ 11,446 $ 5,657 $ 7,329 $ 29,493 $ 82,554 1/10/2017 140 CITY OF TUKWILA Public Safety Plan Fire Stations - 51, 52, 54 Conceptual Budget Summary YOE $ (in thousands) FUNDING SOURCE - Based on Initial Project Costs Project UTGO (voter - approved) Impact Fees General Enterprise Fund ' Funds TOTAL Fire Stations 18,824 4,750 858 24,432 Justice Center 28,629 28,629 Public Works Shop 14,747 14,746 29,493 Facilities Total 47,453 4,750 15,605 14,746 82,554 Fire Apparatus/Equipment 29,932 29,932 Public Safety Plan Total $ 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 PROJECT COSTS Project Category 17,950 sf A/E Services (both design & CA) 731 356 464 1,551 Land Acquisition 653 862 1,515 Permits/Fees 255 89 116 460 Construction (pre -con, const, tax) 7,809 3,278 4,273 15,360 Construction Related Costs (incl bond) 1,047 438 551 2,036 PM Services (incl other prof svcs) 460 297 397 1,154 Contingency (incl Construction & Proj) 1,145 546 665 2,356 TOTAL $ 11,446 $ 5,657 $ 7,329 $ 24,432 Project Category FS 52 15,068 sf TOTAL 33,781 sf A/E Services (both design & CA) Land Acquisition Permits/Fees 2,314 763 Construction (pre -con, const, tax) 22,105 6,744 Construction Related Costs (incl bond PM Services (incl other prof svcs) Contingency (incl Construction & Proj) TOTAL 2,550 514 Z:\Council Agenda Items\Communications\DoNOTDelete\PSP Funding and Costs - Fire Stations, 6.8.17 141 1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. 1 4\2uncil Agenda Items\Communications\DoNOTDelete\PSP Funding and Costs - Fire Stations, 6.8.17 Upcoming Meetings & Events October 2017 2nd (Monday) 3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday) 7th (Saturday) D. Civil Service Commission, 5:00 PM (Human Resources Conference Roan) > Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) > City Council Regular Mtg., 7:00 PM (Council Chambers) Free Senior Health & Information Fair 10:00 AM — 2:00 PM (Community Center) There will be demonstrations, booths and free health screenings. Tree and Environmental Advisory Committee Meeting 6:00 — 8:30 PM (Rainier Conference Room, 6300 Southcenter Blvd., Suite 100) > Equity & Social Justice Commission, 5:15 PM (Hazelnut Conference Room) Soektober-Fest Cancelled Free Community Emergency Response Team (CERT) Training (Second of three Saturday classes for CERT training certification.) 8:00 AM — 5:00 PM To find out more information or register: 206-971-8742 or CERTlatukwilawa.gov > Finance Cmte, 5:30 PM (Hazelnut Conference Room) > Library Advisory Beard; Cancelled) 9th (Monday) 10th (Tuesday) 11th (Wednesday) 12th (Thursday) 13th (Friday) 14th (Saturday) > Community Development & Neighborhoods Cmte., 5:30 PM (Hazelnut Conference Room) > CityTo Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) > Transportation &Tree Infrastructure Cmte., 5:30 PM (Foster Conference Room) > Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer Dist., 3460 S 148th) > Park Commission, 5:30 PM (Community Center) and Environmental Advisory Committee Meeting 6:00 — 8:30 PM (Rainier CR, 6300 Southcenter Blvd., Suite 100) > COPCAB, 6:30 PM (Duwamish Conference Room) Free Community Emergency Response Team (CERT) Training (Third of three Saturday classes for CERT training certification.) 8:00 AM — 5:00 PM find out more information or register: 206-971-8742 or CERTntukwilawa.aov Green Tukwila Day Work Party 9:00 AM— 12:00 PM (Tukwila Park) Visit: www.forterra.org/ event/green-tukwila-day Council Chat 10:00 AM to 12:00 NooN Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Tukwila Library (14380 Tukwila International Boulevard) > Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Sara Valdez at 206-431-2187. >Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206-431-219.7 > Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564. ➢Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A resolution relating to accounts receivable write-offs. (B) A resolution relating to unclaimed property. (C) 2017 2"d Quarter sales and miscellaneous revenue report. (D) Discussion on Public Safety Plan financing process. ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Kirstin May at 206-767-2331. >Planning Commission/Board of Architectural Review: 4r" Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. (A) Police Department Social Media Networking. (B) Fire Department Social Media Networking. >Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room 143 Tentative Agenda Schedule October 2 ✓IEETING 1 REGULAR See agenda packet cover sheet for this week's agenda: October 2, 2017 Regular Meeting. MEETING 2 C.O.W. 9 special Presentation: -Recognition of Tukwila businesses that were recipients of the 2017 King County Executive's Small Business awards. -Firefighter deployments to assist regions based on weather events associated with Hurricanes Harvey and Irma. 16 MEETING 3 REGULAR Special Presentation: -Confirm the appointment of Bruce Linton to the position of Police Chief to be followed by Oath of Office. -Recognize the promotion and swearing in of Commander Todd Rossi. -Update on SCORE (South Correctional Entity). Public Hearing: Quasi -Judicial hearing on Quail Park Senior Housing/Assisted Living Planned Residential Development. Unfinished Business: A motion on Quail Park Senior Housing/Assisted Living Planned Residential Development. 23 Special Issues: Short term bond issuance. Committee of the Whole to be followed by a Special Meeting. 144