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Home My WebLink AboutReg 2017-10-02 Item 6 - Contract Supplement #3 - Tukwila Urban Center Pedestrian-Bicycle Bridge Construction Management with AKANA for $214,689COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by �, Maya eview Council review 10/02/17 RT OA Bridge Agreement No. 3 with AKANA 0 L.R ® Motion Mtg Date 10/02/17 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY M Discussion • Resolution Mtg Date Mtg Date SPONSOR ❑ Council • Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ►1 PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed mainly due to the dispute between the steel bridge fabricator and the contractor, SB Structures. The original completion date was 8/8/17 and it is now scheduled for 11/22/17. AKANA's Supplement No. 3 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 3 to Contract No. 16-092 in the amount of $214,689.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/26/17 ITEM INFORMATION ITEM No. 6 113 STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DATE: 10/02/17 AGENDA ITEM TITLE Tukwila Urban Center Construction Management Pedestrian/Bicycle Supplemental Bridge Agreement No. 3 with AKANA ® Motion Mtg Date 10/02/17 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY M Discussion • Resolution Mtg Date Mtg Date SPONSOR ❑ Council • Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ►1 PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed mainly due to the dispute between the steel bridge fabricator and the contractor, SB Structures. The original completion date was 8/8/17 and it is now scheduled for 11/22/17. AKANA's Supplement No. 3 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 3 to Contract No. 16-092 in the amount of $214,689.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 09/26/17 al F&S Cmte ® Transportation Cmte Comm. ❑ Planning Comm. CHAIR: KATE KRULLER ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Meeting- New Business COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $214,689.00 $942,835.59 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 11, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/02/17 MTG. DATE ATTACHMENTS 10/02/17 Informational Memorandum dated 09/22/17 AKANA's Supplement Agreement No. 3 to Contract No. 16-092 Minutes from the Transportation & Infrastructure Committee meeting of 09/26/17 113 114 City of Tukwila Public Works Deportment - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committe FROM: Bob Giberson, Public Works Director. BY: Peter Lau, Senior Program Manager CC: Mayor Ekberg DATE: September 22, 2017 SUBJECT: Tukwila Urban Center Pedestrian/Bicycle Bridge Project Project Number 90510403, Contract No. 16-092 Supplemental Agreement No. 3 with AKANA Allan Ekberg, Mayor ISSUE Authorize the Mayor to execute Supplemental Agreement No. 3 to Consultant Contract No. 16-092 with AKANA in the amount of $214,689.00. BACKGROUND AKANA's Contract No. 16-092, with Supplemental Agreements 1 and 2, provide construction management (CM) services for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project, including Lidar scanning of the fabricated steel arch bridge, recommendation of bridge structural acceptance, and material inspection and testing services at less cost than WSDOT's Material Laboratory. DISCUSSION The TUC Pedestrian/Bicycle Bridge Project has been delayed from physical completion mainly due to the steel bridge fabrication dispute between the construction contractor and its material fabricator. The construction contract expired on August 8, 2017, while the current estimated physical completion date is now November 22, 2017. The remaining funds from the consultant contract with AKANA is also running out due to the delay. In order to have continuous CM support from AKANA through the end of the construction project, Supplemental Agreement No. 3 is needed for their continuous construction engineering, inspection and material testing services. At the same time, the City has put the construction contractor on notice of $198,490.12 for a liquidated damage (LD) assessment. FISCAL IMPACT The 15% construction contingency was $942,835.59 and will cover AKANA's Supplemental Agreement No. 3. There have been $53,756.99 in Change Orders to date and AKANA's Supplement No. 2 for $36,480.00 is being drawn from contingency. Supplemental Agreement No. 3 for $214,689.00 was carefully reviewed and is reasonable for the scope of work. CM & CO Expenses AKANA Supplement No. 3 $ 214,689.00 AKANA Supplement No. 2 36,480.00 Change Orders No.1 to No. 5 53,756.99 Total: $304,925.99 15% Contingency $942,835.59 $942 835.59 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 3 with AKANA in the amount of $214,689.00 for the TUC Pedestrian/Bicycle Bridge Project, and consider this item on the Consent Agenda at the October 2, 2017 Regular Meeting. Attachments: AKANA's Supplemental Agreement No. 3 W:\PW Eng\PROJECTS1A- RW & RS Projects\TUC Ped Bicycle Bridge (90510403)\ConslruclionVF.100 - Contract Documents\CM ConsullanMWKANA\Sup #31Info Memo For AKANA Sup #3, 9-19-17 Sm.Docu 115 116 Washington State Wi Department of Transportation Supplemental Agreement Number 3 Organization and Address Cooper Zietz Engineers, Inc. 3380 146 Place SE, Suite 105 Bellevue, Washington 98007 Phone: Original Agreement Number 16-092 Project Number 90510403 Execution Date July 25, 2016 Completion Date March 31, 2018 Project Title Tukwila Urban Center Pedestrian/Bicycle Bridge New Maximum Amount Payable $988,550.00 Description of Work See Summary of Payments "Exhibit A" attached. See Scope of Work "Exhibit B" attached. See Prime Consultant Cost Computation "Exhibit D" attached. See Sub -Consultant Cost Computation "E" attached. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Cooper Zietz Engineers, Inc and executed on September, 2017 and identified as Agreement No 3 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Scope of Services. See Exhibit B attached I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read. March 31, 2018 Ill Section V, PAYMENT, shall be amended as follows: Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be supplemented with $214,689.00 as provided on Exhibits "E" attached hereto. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: .) ,}C -e ,- 77M &1Y DOT Form 140-063 Revised 09/2005 By. //Con§uItant Signature Approving Authority Signature Date 117 118 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 119 BASIC AGREEMENT SUPPLEMENT#1 SUPPLEMENT#2 SUPPLEMENT#3 TOTAL DIRECT SALARY COST Akana 177,314 AECOM 44,512 Akana 60,965 AECOM 19,661 Akana 238,279 AECOM 64,172 OVERHEAD (INCLUDING PAYROLL ADDITIVES) Akana 242,654 AECOM 49,762 Akana 83,431 AECOM 22,838 Akana 326,085 AECOM 72,597 DIRECT NON -SALARY COSTS Akana 18,387 AECOM 2,372 OBEC 84,807 MTC 25,510 OBEC 36,712 MTC 36,480 Akana 6,320 AECOM 1,136 Akana 24,707 AECOM 3,512 OBEC 121,519 MTC 61,990 FIXED FEE Akana 41,997 AECOM 13,354 Akana 14,440 AECOM 5,898 Akana 56,437 AECOM 19,252 TOTAL $ 700,669.00 $ 36,712.00 $ 36,480.00 $ 214,689.00 $ 988,550.00 DOT Form 140-063 Revised 09/2005 119 120 Exhibit B Scope of Work Project No. 90510403 Scope of Services: The Consultant agrees to continue Construction Management services indicated in the original agreement dated July 25, 2016. This supplement is due to the contractor having to extend their schedule to complete the TUC Pedestrian/Bicycle Bridge, as indicated in the latest CPM schedule provided by the contractor with a physical completion date of November 22, 2017. Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit A Paq 11oi 1 Rpvicpd 1(1/21)/7014 122 Exhibit D Prime Consultant Cost Computations Please see attached AKANA Cost Computation (AKANA Exhibit D) Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit D Pagf 1 Pavicad 10/3M2014 Proposal Fee Estimate 1\) -P• Exhibit D - AKANA CUENT Name: PROJECT Doscription: ProposagJob Numbw: Date: Ill 0/2017 City of Tukwila Tukwila Pedestrian bridge Protect AKANA January 1, 2017 Rates ClossInoollorn Hourly ROY: 0 ii $75545 $43 i 1 Is Task 100 preconstruction stemless Preconsauction services 4- -4 AKANA AKANA AKANA Sub Sub Sub 1 AKANA AKANA AKANA cnutit I: from ! g , suppleme t 50 Total 64 : O MS 12." 11 § §1 Hours Foos 1 137.::„ 10% 1 Foos Foos Foos I Foos 1 0°, Task 01 Task 100 - Subtotal Task 200 Cambodian Services Field office Jobranistostion Task 200 - Subtotal Task 300 - Construction Services Field geld inspoction services Task 01 0 0, 0] 0 01 01 0! 0 01 01 -1,-- 4 5101. o o 5101 7471 20, 0! ol Tssii400 maferieb materials Task Task 300. Subtotal Task 0i 0 0, 747! Task 400 -Subtotal 0 0! 01 0, 0 Oi 01 o 1 oi o ol oi a. ol 20, Ot 0 soi 50 soi so 501 50 501 so ,01 SO, SO! 50i sol so: sol s0. soi so! SO' SO U P SO SO so i so so! SO, Sol SO SOI SO: SO 50i 50 1 4 : --; 510 819.3801 826,522; 54.594 • RI so, sc? 0.,0301 50 O sol so so! so 001 50 50E so so O soi so: sol so: Sol $0 so, 1 so soi 50 soi so, so, 1 50 soi so, so! so: soi so, 510 519380:I 526.522, 84.5901 00. sol SO, so so 501 51.820! SO 767 834.465i 547.165i 50363! 501.50 54,0001 so O 501 50. so! so so soi soi so so! 00 501 so. so! SO,soi so. SO, SO SO 767 034,4651 547.165, 58.1631 SO, 50! SO: 1 50 545001 $0 iI i I- ..- I f- t 4- i O 50' SO SO; SO 501 SO' 501 SO: 1 SO , SO; 50, soi to- so so soi so, sol sosoi so 0 Task foo prok.ct CoMpletion clolaDul Task 24i 401 sot Task Task Task S00- Subtotal Task 6111.7Jituvey g/k swvey Task 40, Oi 0 01 O 24! 0 0 0[ 01 Oi 801 • 1 . . i -4-- I --H • - -i- '' '/- 4-- : i 4.---. . i ............ 4- —4- , 7 I : a so so 4 sal so! i sal - „ so! 50 i 0 SO SO 501 $01 $01 SO t so soi SO 50 SO SO SO 432.932 SO SO 50 SO 532.932 059.828 sO, SO o 001 sol sol so, sol 50i 50i 501 50 ; • 1 ---4-- -4. -; 144 57.1201 S9.744; $1.6861 50 SO SO: 50 so t o so! SO so! SO, so! SO, SW 1 SO SO SO so! SO $01 501 SCA SO! 144 57.1201 59.744i 51.6861 50, $01 501 SO 50, SO 1 so 50.1 sol so Task Task Task $00- Subtotal Task 700 -Painting _pection servlces NACE Nam painting al:woollen of steel. Task Task Task 0: Oi a o1 Oi 0 O 0 01 0! Task 700- Subtotal Task 100!AdcHtionotServices Task Task Task 01 of 01 0! 0 0 0, Task 800 • Subtotal AD Plums Total 01 0, 01 40, 0! 0 Oi 0, 771! Oi 01 0, 01 20i SOO! 0 SO! so so1 5 so ! so $0o so' so soi so so_ . so! so soi so sol so so sal so I ! I ..l • ._, : SO SO 50 559.828 SO SO so SO 511.430 SO SO SO 511.430 so • o 50 sosoj so, $0, SO O SO 50 soi 50 50! so 50 so so! so $0, so sol so SO SO i I 0 \ ._ SO, SO! SO SO SOL SO I SO so 501 501 54 SO 501 SO 50i 50 501 ! i i O sol sod so! sal so! !O..... 30 ......... 1 o $01 SO, so! so SOI $0, so i $0 1 sal SO SO] 50, so! SO, $0, SO 50, so soi 50: 501 so so! 50i so! soi soi so soi soi 1421 860,965! 545431, 5144441 50i $01 50, SW SO! 50 so 30 SO SO so SO so SO Fees 50 50 SO SO 552.312 so SO SO 50 552312 594.293 SO so so 594.293 so so SO SO 018 550 SO SO SO 518.950 SO 50 SO SO SO so SO SO SO SO SO SO so so SO 50 SO SO SO so 50 sol $0 56,3501 50 5104.180 $160106 04415.4 pod Oddp1511517•45plenvont 31.3 44041 Exhibit E Sub -consultant Cost Computations Please see attached AECOM Cost Computation(AECOM Exhibit E) Project No. 90510403 Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit E Rclvicprl1n/ 0/2n1a Pa6f 1 Proposal Fee Estimate Exhibit E -AECOM CUENT Name: City of Tukwila PROJECT Description: Tukwila Pedestrian bridge project Date: 9/19/2017 Proposal/Job Number. 90610403 AKANA January 1, 2017 Rates Classification: Ty Bardwell 1 0- .12 q C U Total AECOM q R I-- AECOM V O .... r. AECOM I O ...1 AECOM g 0 AECOM C o Pig r o Total Expenses + 3 k a !° Hourly Rate: $6.20 12.05 31.16 21.03 Hours Fess 1.147 1.394 30% Fees Fees Field Overhead Administrative Rates Field Services 204. 204 $17,585 $20,170 $5,275 $1,136 $26,581 $44,166 _ 6 8 $656 $753 $197 5950 51.606 8 0 0 8 $256 $293 577 $370 $626 Task o 0 0 $o $0 So so $o Task 100 -Subtotal 204 8 8 0 0 0 0 0 0 0 0 0 0 220 $18,496.88 $21,215.92 $0.00 $5,549.06 $1,136.00 527,900.99 $46,397.87 Office Administrative Services Office Services 3 8 $690 SO $961 $207 $1.168 51,858 _ 18 16 $474 50 $661 5142 $803 $1,277 0 SO $0 $0 $0 SO SO _ _ $0 $0 $0 SO $0 $0 0 SO $0 SO $0 $0 $0 Task 200 -Subtotal 8 0 0_ 16 0 0 0 0 0 0 0 0 0 24 51,164 $0 $349 $0 $1,971 $3,135 Ni Phases Total_ 212 8 8 16 0 0 0 0 0 0 0 0 0 244 818,661__ $21,216 $1,622 $6,696 52,272 $29,072 $49,633 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 26, 2017-5:30 p.m. — Foster Conference Room, 6300 Building Councilmembers: Kate Kruller, Chair; Joe Duffie, De'Sean Quinn Staff: Bob Giberson, Robin Tischmak, Pat Brodin, Gail Labanara, Ryan Larson, Peter Lau, Tauri Eberle -Harris Guest: Jerry Thornton, resident, Water District 125 Commissioner CALL TO ORDER: Chair Kruller called the meeting to order at 5:3o p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Software Purchase & Maintenance Agreement: Public Works Asset Management System Staff is seeking Council approval to purchase software licensing, implementation and training, and ongoing maintenance costs for an Asset Management System that will serve the Water, Sewer, and Surface Water divisions. Lucity Asset Management was chosen over six vendors that responded for an advertised Request for Proposals. Lucity was far superior and has the ability to expand the asset management software modules across multiple City departments in the future. The new software will also assist with public records requests and is able to integrate with Tukwila Works. Total contract is $132,800 with $60,000 for licensing, $72,800 for implementation, and $12,000 for annual maintenance costs in subsequent years. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR CONSENT AGENDA. B. Consultant Supplemental Agreement No. 3: TUC Pedestrian/Bicycle Bridge Staff is seeking Committee approval to approve Supplement Agreement No. 3 for $214,689 with AKANA to continue construction management services for the Tukwila Urban Center Pedestrian/Bicycle Bridge currently under construction. The bridge completion has been delayed from August 8, 2017 to the new scheduled completion of November 22, 2017. The delay is due to a dispute between the contractor, SB Structures, and the steel bridge manufacturer. The City has put SB Structures on notice for liquidated damages for $198,490.12 to recoup some of the additional construction management costs. Funding will come from the existing 15% contingency. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 2, 2017 REGULAR MEETING UNDER NEW BUSINESS. C. Project Update: c3rd Avenue South (S 17th St — S 144th St) Staff updated the Committee on the 53rd Ave S residential street project. The project is currently at 90% design and there are only two remaining properties, out of 15, that right-of-way is needed. The two remaining properties are a private resident and the Tukwila School District, which owns four parcels. Negotiations are ongoing, but staff may have to condemn the properties. The 90% cost estimate is $7.5 million and the current budget is $6m, with the 103 Residential Street fund having a $1.2 million shortfall. Additional funding will be sought from the State Transportation Improvement Board and November is usually a favorable month to advertise for construction bids. INFORMATION ONLY. 127