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HomeMy WebLinkAbout1978-02-27 Committee of the Whole MinutesFebruary 27, 1978 TUKWILA CITY COUNCIL 7:00 P.M. COMMITTEE OF THE WHOLE MEETING ROLL CALL OF BOHRER, HARRIS, HILL, JOHANSON, SAUL, TRAYNOR, VAN DUSEN. COUNCIL MEMBERS DISCUSSION New City Hall a. View from window. b. Color Scheme for new City Hall. MINUTES 202 City Hall Council Chambers CALL TO ORDER Council President Van Dusen called the Tukwila City Council Committee of the Whole Meeting to order. APPROVAL OF MINUTES MOVED BY TRAYNOR, SECONDED BY BOHRER, THAT THE MINUTES OF THE FEBRUARY 14, 1978 COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. CARRIED. Mayor Bauch stated members of the City Council had requested additional information on the way the window frames Mount Rainier. Council President Van Dusen said the Council was concerned because in the view from the window in the lobby the top of Mount Rainier is cut off. Mr. Emrich, Mithun and Associates, said when the lobby space was in- creased it changed the view a little. He said he thought the view was spectacular in that you could see the mountain and the valley. He said most people looking at a view such as that come close to the window, at which time they would be able to see the entire mountain. Councilman Bohrer said in looking at that section of the building, there is a large beam 12 feet back. He asked if it would be possible to build it back and open up the angle so you can see the mountain. He asked what other alternatives there would be. Mr. Emrich said that action would reduce the lobby area by about 12 feet. He said it would throw off the rhythm of the building, he felt it would be detrimental, but it could be done. Mr. Emrich said it would require a change in contract. Councilman Harris said she was impressed with the building but felt it was too bad the roof line cut off the view of Mount Rainier. Mr. Emrich said the view is different, depending on one's height. He said if changes are made, documents would have to be pre- pared and there would be additional cost. Council President Van Dusen said he thought the tendency would be to go to the window to see the full view. MOVED BY BOHRER, SECONDED BY HILL, THAT THE ARCHITECT BE DIRECTED TO GIVE THE COUNCIL A BRIEF STUDY ON ALTERNATIVES AVAILABLE TO FULLY SEE THE MOUNTAIN. Councilman Saul said he thought the alternatives would cost a lot of money if it involved changing the roof line. Councilman Harris said we are using the taxpayer's money and she felt it would be too expen- sive to change now. *MOTION FAILED, WITH BOHRER AND HILL VOTING YES. Councilman Van Dusen said the Council Members had been bothered by the absence of oranges and yellows in the color scheme for the new City Hall. Brent Blake, Brent Blake and Associates, said it was impossible to include every color and the colors chosen were complimentary to the building and the use of wood. The colors are muted, but rich, and compliment the use of wood and brick. If yellows and oranges are added to the color scheme now, the entire plan would have to be done over. He suggested the way to achieve the brightness of other colors would be with art work. This is something that is done with most buildings. Councilman Hill asked what colors would be used on the walls in the Police Department. Mr. Blake said the wall colors have not been selected. That is something that must be done within the next few weeks. Councilman Hill asked about the dark color of the carpet. He said most dark carpeting in public buildings shows paths and dirt in about three months, whereas a light colored tweed carpeting does not show the dirt. Mr. Blake said the carpet tone is compatible with the other colors that have been chosen and is a color that is effective in hiding soil. He said a lot of time had been devoted to the color scheme. Councilman Saul said he felt the Council had hired a professional firm to make the decisions on interior design and he felt the Council should rely on the decisions that have been made. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 27, 1978 Page 2 DISCUSSION New City Hall b. Color Scheme for new City Hall contd. "Spheres of Influence" Council President Van Dusen asked what color would be used on the ceilings. Mr. Emrich said the ceilings would be light color and the beams would also be light in color; there is also a lot of natural light coming into the building. Councilman Harris asked about draperies. Mr. Blake said there would be off -white blinds that would allow for control of the sunlight, they are similar to venetian blinds, but better. They are the best sun control window treatment that can be bought. Council President Van Dusen said it was the consensus of the Council that the color scheme remain as planned by Mr. Blake. Mayor Bauch stated Mr. Henry E. Sharpe, Subregional Staff of the Puget Sound Council of Governments, would present the Joint Spheres of Influence plan to the Council. Mr. Sharpe said the joint spheres of influence concept has been under development by subregional and local staff members since the subject was referred to the King Subregional Council by the King County Council. The concept has been the focus of a series of informal discussions by elected officials. At their suggestion, draft ordinances have been prepared. It is now the con- sideration of the concept by the Subregional Council. The joint spheres of influence concept is designed to be responsive to inter jurisdictional issues arising from land use and development conflicts. It is intended to minimize land use impacts across jurisdictional boundaries by preempting adverse, unilateral decisions and by providing a mechanism to resolve land use and growth policy conflicts between jurisdictions. The approach has been based on models from other states, principally California. The joint spheres of influence concept has two major objectives: 1) to provide a means whereby certain significant land use decisions by one government which impact another government will involve both governments in arriving at a satisfactory decision; and 2) to establish areas which represent the probable intermediate and ultimate boundaries of a city and within which citizens should look to the city for the provision of urban services and the exercise of development related decisions. An interim joint sphere of influence would consist of an incorporated city and the area around it identified by the City Council. Final joint spheres of influence would be negotiated during the interim period and would consist of rings or primary and secondary spheres analgous to anticipated development over time. The implementation would start with the adoption of an ordinance by King County and the subsequent adoption of a parallel ordinance by any city wishing to participate in the program. The County Council would concur in the City's ordinance by motion, and thereby trigger implementation of the interim sphere of influence. The interim joint sphere of influence emphasizes the first purpose; that of minimizing inflamatory or adverse impacts of land use decisions. For a period of 12 months, participa- ting cities and the county would exchange information on certain potentially significant land use actions occurring within the sphere. The proposed actions would be compared against adopted plans and policies and, by prior agreement, pending actions which were legislatively certified as in conflict with the plans and policies would be deferred by the jurisdiction responsible for the decision. Deferral would be for a specific period. During the operation of the interim joint sphere of influence, the participating jurisdictions would commit themselves to jointly develop a long term sphere of influence program. The final joint sphere of influence would be modeled on the sphere of influence concept of the Fresno County California Local Agency Formation Commission. The emphasis would be on the establishment of probable future city boundaries or city service boundaries with municipal provision of services and execution of development related decisions in these areas. One logical element could be jointly acceptable plans and service standards. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 27, 1978 Page 3 DISCUSSION Contd. "Spheres of Influence" contd. RECESS Clarification of existing state legislation would be necessary and an integral part of the development of final joint spheres of influence. Mr. Sharpe answered questions as asked by the Council Members. Kjell Stoknes, OCD Director, said he would recommend that the City Council follow up on this. He suggested a resolution be prepared. MOVED BY HILL, SECONDED BY HARRIS, THAT A RESOLUTION BE PREPARED AND SENT TO THE COMMUNITY AFFAIRS COMMITTEE TO CONSIDER, AND THEN BE PRESENTED TO THE COMMITTEE OF THE WHOLE MEETING IN SIXTY DAYS. CARRIED MOVED BY HILL, SECONDED BY SAUL, THAT THE COMMITTEE OF THE WHOLE MEET- 8:30 8:35 P.M. ING RECESS FOR FIVE MINUTES. CARRIED. L.I.D. #25 Annexation Policy and Data Book Prop. Ord. providing for issuance of $1,850,000 Unitd. G.O. Bonds 2227 The Committee of the Whole Meeting was called back to order by Council President Van Dusen, with all Council Members present as previously listed. Mayor Bauch stated the suggested Public Hearing date on Final Assessment Roll on L.I.D. #25 was April 3, 1978. He said Fiorito had indicated he would like to talk about some of the items before the Public Hearing to see if there are areas of disagreement. Mayor Bauch said Terry Monaghan, Public Works Director, will meet with the City Attorney and set up a meeting date for discussion prior to the April 3 hearing. Councilman Johanson said he had read the amended version of the Annexation Policy and Data Book and felt it softened the language found in the other versions. Mayor Bauch said he had gone over the amended version and suggested the following changes: On Page 4, he suggested the words "means to accomplish" be substituted by "strategy for on Page 6, the word "assume" be substituted for "take over on Page 7, the word "assume" be substituted for "take over and on Page 13, the word "an" be removed and the words "a more" be substitu- ted. The Council agreed to above mentioned changes. Councilman Johanson asked about the undergrounding program and street improvement paragraph on Page 8. He asked if there would be no cost to the property owner to connect to the underground wiring other than from the main system to the home. Mayor Bauch said the law of the City says the streets shall be undergrounded. If an area comes into the City they would be undergrounded as they came into the City. At the present time the City is only three streets short of completion of the undergrounding project. Council President Van Dusen said the Public Hearing would be held on March 22, 1978. Mayor Bauch said Mr. Monaghan, Public Works Director, recommended that the 1977 Street Improvement Project be finally accepted. Mr. Monaghan said there will be a one year warranty on the work by the contractor, Valley Cement Construction, Inc. Final Acceptance of 1977 Street Improvement Project SEE VE g 8 A Tr m MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE 1977 STREET IMPROVEMENT A IIrS II'T PROJECT BE ACCEPTED AS FINAL. CARRIED, WITH SAUL VOTING NO. Notice of Bond Sale MOVED BY SAUL, SECONDED BY HILL, THAT THE NOTICE OF BOND SALE, UNLIMI- TED GENERAL OBLIGATION BONDS, 1978, $1,850,000 BE ON THE AGENDA OF THE MARCH 6, 1978 REGULAR COUNCIL MEETING. CARRIED. MOVED BY HARRIS, SECONDED BY SAUL, THAT THE NOTICE OF BOND SALE, LIMITED GENERAL OBLIGATION BONDS, 1978, $450,000 BE ON THE MARCH 6, 1978 REGULAR COUNCIL MEETING. CARRIED. MOVED BY TRAYNOR, SECONDED BY HItL, THAT THE PROPOSED ORDINANCE BE ON THE MARCH 6, 1978 REGULAR COUNCIL MEETING. CARRIED. Prop. Ord. providing MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE BE ON for issuance of THE MARCH 6, 1978 REGULAR COUNCIL MEETING. CARRIED. $450,000 of Ltd. G.O. Bonds TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 27, 1978 Page 4 DISCUSSION Contd. Assoc. of Washington Cities Convention South 180th St. Andover Pk. W. Signal Project Items to be put into Committee Full -time Administrator Computers Labor negotiations Capital Equipment Fire alarms S.w Vey PA.1)w+ 7RR#latiP1 Legal Newspaper 2 O Mayor Bauch asked how many of the Council Members would be going to the Association of Washington Cities Convenetion in June. He said the motels were scarce and reservations should be made as quickly as possible. Councilmen Traynor, Harris, Saul, Johanson, and Hill said they would be going. Council President Van Dusen and Councilman Bohrer did not know at present if they would be able to go. Terry Monaghan, Public Works Director, said a meeting was held on February 23, 1978 with Stevens, Thompson Runyan to review the final draft copy of the engineering for the South 180th Street and Andover Park West Signal Project. He said he received the engineering estimate late this date and the preliminary estimate seems to be in line with the budget authorization of $35,000. MOVED BY SAUL, SECONDED BY TRAYNOR, THAT THE SOUTH 180TH STREET AND ANDOVER PARK WEST SIGNAL PROJECT BE ON THE AGENDA OF THE MARCH 6, 1978 REGULAR COUNCIL MEETING. CARRIED. MOVED BY HILL, SECONDED BY HARRIS, THAT THE SUBJECT OF ANNEXATION BE PUT IN THE COMMUNITY AFFAIRS COMMITTEE. CARRIED. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE SUBJECT OF FULL TIME ADMINISTRATOR OR FULL TIME MAYOR BE PUT IN THE FINANCE AND PERSONNEL COMMITTEE. CARRIED. Council President Van Dusen said with regard to the subject of computer it would not be put in committee right now but would be brought up from time to time in the Committee of the Thole Meeting. Councilman Traynor said with reference to labor negotiations, the thought was not to specifically negotiate but he thought the Council should prepare to be able to negotiate and give negotiation guide- lines. It will take a lot of work and research. Councilman Harris said she thought the matter should be in the Personnel Committee. She said it would take all three members to meet with each Department and lay down the ground work with definite boundaries. Councilman Traynor said he is not just interested in how Tukwila compares with the ten cities used in previous surveys. He said there are many things to take into consideration. He said he thought each committee should have priorities and certain things they work on. He said he thought this should have top priority, and all three members of the committee should work on it. MOVED BY HILL, SECONDED BY SAUL, THAT THE SUBJECT OF LABOR NEGOTIATIONS BE PUT IN THE FINANCE AND PERSONNEL COMMITTEE. CARRIED. Council President Van Dusen said he thought the Council should be looking at capital equipment all during the year. It is hard to determine some of these things during the weeks the budget is considerec at the end of the year. Councilman Traynor said the Fire Chief recommended in 1965 that fire alarms be put in committee. We have smoke detectors. He said he thought the Council should take a look at the possibility of alarms and make them retroactive and installed properly. MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE SUBJECT OF FIRE ALARMS BE PUT IN THE PUBLIC SAFETY COMMITTEE. CARRIED. Mayor Bauch said he discussed the subject of advertising legal notices with the City Attorney and he said we do not have to bid on this. He said the Record Chronicle is the legal newspaper the City has used. The bid expired over a year ago. Our budget for all ads came to $4,750 last year. That is for ads advertising for labor, job, etc. The Council will have to decide if, with the amount of advertising done, a better price could be obtained. He said he had been told the Record Chronicle has a circulation in Tukwila and McMicken Heights of 5,000. Councilman Traynor said he would like to know if the legal advertise- ments are being read. Mayor Bauch said if the City goes out to bid we have to let the contract. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT ADMINISTRATION PREPARE A RESOLUTION DESIGNATING THE RECORD- CHRONICLE AS THE CITY'S LEGAL NEWSPAPER. CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING February 27, 1978 Page 5 DISCUSSION Contd. Golf Course Mayor Bauch said advertising has been done for a golf pro. The Acquisition Flow Professional Golf Association recommends the committee be not more Chart than five members. The final selection of a pro is something that will come before the Council for action. He said he recommended the following ad hoc committee: Kjell Stoknes, Chairman; John McFarland; a representative from the Golf Club to represent the players; a member from the Park Board; and a member from the Council. Suburban Mayors Association ADJOURNMENT 10:05 P.M. 2a- MOVED BY HILL, SECONDED BY HARRIS, THAT COUNCILMAN SAUL BE APPOINTED TO THE COMMITTEE TO REPRESENT THE CITY COUNCIL. CARRIED. Council President Van Dusen said with respect to the Golf Course Flow Chart, the Council could go over it and consider it at the next meeting. Mayor Bauch reminded the Council Members that the Suburban Mayors Association Dinner and meeting would be held on March 1, 1978. Those going should be at the City Hall at 6:15 P.M. MOVED BY SAUL, SECONDED BY TRAYNOR, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. CARRIED. Gary "Van Duman, Council President NorrTa Booher, Recording Secretary February 27, 1978 7:00 P.M. _.,.1`lotion• from Committee of the Whole Meeting on March 13, 1978 APPROVAL OF MINUTES -_:1977 Street —Improvement Project Tire Alarms TUKWILA CITY COUNCIL Tukwila City Hall COMMITTEE OF THE WHOLE MEETING Council Chambers MOVED BY HILL, SECONDED BY HARRIS, THAT A VERBATIM TRANSCRIPT BE MADE OF THE MOTION ON PAGE 3 REGARDING FINAL ACCEPTANCE 0F 1977 STREET IMPROVEMENT PROJECT AND THE DISCUSSION REGARDING FIRE ALARMS ON PAGE 4. CARRIED. MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE 1977 STREET IMPROVEMENT PROJECT BE ACCEPTED AS FINAL AT THE REGULAR COUNCIL MEETING ON MARCH 6, 1978. CARRIED, WITH SAUL VOTING NO. Councilman Traynor said in 1965 the Fire Chief at that time recommended to the City that they consider an ordinance requiring fire prevention facilities such as fire alarms in apartment buildings. That was 1965 when we considered the problem. Our problem got worse instead of better, because now we have considerable more fire hazards. He said he knew we have smoke detectors such as alarms or smoke detectors in the apartment houses and try to make that retro- active. At the time in 1965 the Fire Chief was aware that fire alarms should be put in buildings. It seems we are not progressing very fast, if it was suggested in 1965 that we study it. He said he thought it should be put in committee. MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE SUBJECT OF FIRE ALARMS BE PUT IN THE PUBLIC SAFETY COMMITTEE. CARRIED. Norm Booher, Recording Secretary