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Home My WebLink About2017-01-10 Special Minutes - Public Safety Plan Work Session City of Tukwila City Council 7ILE 3?MMCIH 0O<FC= 3;@?NS 0F;H ,I=;NCIHȜ Council Chamber $;N?Ȝ January 10, 2017 3N;LNȜ 5:30 p.m. %H>Ȝ 7:35 p.m. PRESENT -;SIL Ǳ #IOH=CFȜ Allan Ekberg, Dennis Robertson, Council President; Joe Duffie, Verna Seal, Kathy Quinn, Kate Kruller, Thomas McLeod 3N;@@Ȝ Laurel Humphrey, Rachel Bianchi, Bob Giberson, David Cline, Jay Wittwer, Gail Labanara, Jack Pace, Mike Villa, Bruce Linton, Rick Still, Trish Kinlow, Derek Speck, Stephanie Brown, Peggy McCarthy 'O?MNMȜ Justine Kim, Ken Johnsen, Carrie Holmes, DJ Baxter, Shielz Obletz Johnsen Council President Robertson called the meeting to order and welcomed attendees, and described the purpose of the work session, which is to review the process and schedule for implementation of the Public Safety Plan. City staff and representatives from the Project Management team at Shielz Obletz Johnsen provided an overview of the Public Safety Plan, including project organization, schedule, site selection process, design, construction, budget, risks, Council decision points, and next steps. Councilmember questions and responses were tracked on the 2017 Public Safety Plan Council Questions/Comments table, attached. Materials Tukwila Public Safety Plan Binder Attachment 2017 Public Safety Plan Council Questions/Comments Summary by LH 2017 Public Safety Plan COUNCIL QUESTIONS/COMMENTS Date Councitmember Comment/Question Response 1/10/17 Kruller How was the site for the new Station 51 selected and is it still the best location? The final location for Station 51 was chosen based on feedback received from an outside consultant hired to review the City's fire facility needs, as well as input from the Fire Department, and negotiations with Segale Properties, which dedicated the land pursuant to the Tukwila South Development Agreement. That location was chosen because it allows for easy access north and south onto Southcenter Parkway, so that both the Tukwila South and northern commercial areas can be served with adequate response times. This location has always taken Tukwila's long-term growth into account as once Tukwila Valley South is built out, it will serve the additional 10 million square feet of expected buildings in this area. The land is subject to a deed restriction that only allows the property to be used as a fire station, and the property is the subject of additional agreements with both Segale properties and with Puget Sound Energy 1/10/17 Duffie Will all the new fire stations look the same? The station design will depend upon the programming. It is likely that there will be some tailoring to each neighborhood. 1/10/17 Kruller Why isn't City Hall/6300 being discussed? Those buildings are not part of the Public Safety Plan and Council has not yet made any decisions about either. 1/10/17 Quinn Will site selection be an "alternatives" process, where criteria is evaluated and alternatives will be compared? Will the public be informed about the "must -haves" for PD and FD? Yes to both. 1/10/17 Hougardy Can the open house dates be changed if something else changes on the Yes to both. schedule? Will the Council receive more specific information about how you are reaching the community? 1/10/17 Kruller It is important to reach all nine neighborhoods in the City and other cities Noted. outreach programs should be reviewed. Also recommends video presentations and weekend opportunities to engage. 1/10/17 McLeod Do you have plans to engage residents with other languages? Yes, via Community Connectors, translated documents and web, engaging youth to share information with family. Updated 1/19/17 1/10/17 Robertson Who is responsible for preparing the outreach materials? Who is responsible The City's Communication Department in collaboration with Enviroissues (SOJ for responding to inquiries? subcontractor). Responses to inquiries will also be a team effort and will depend on the nature of the questions. 1/10/17 Quinn 1/10/17 Duffie 1/10/17 McLeod Flyering and door to door visits have proven to be very effective in this community. Noted. How will the City effectively reach minorities? Does the GC/CM model sidestep the ability to select a contractor based on price? The City will strive to reach all community members and will factor in appropriate partners and neighborhood leaders in this effort. The selection process for a contractor is based upon their bid for their fee in addition to their qualifications. The entire project is competitively bid through the sub -contractor process and the initial GC/CM effort. 1/10/17 Kruller What if the Guaranteed Maximum Price (GMP) comes in too high? An advantage of bringing the General Contractor/Construction Manager in early is that they understand the project more in a transparent process. Subcontractors are subject to the low bid selection process. 1/10/17 Kruller What if the General Contractor/Construction Manager finds they do not have capacity for the project after all? Are there offramps if something goes awry? They will be under contract to deliver the project. Penalties can be scheduled in the contract. A proven good track record factors into the selection. The performance bond is also a safety net for the City. 1/10/17 Kruller 1/10/17 Duffie/Kruller/Qui nn How do you estimate liquidated damages for PD and FD? If the City does not choose the contractor how can we ensure that opportunities are being provided to minorities? How can we ensure opportunities are being provided to residents? The contract can be negotiated to include a set number per day. Under GC/CM the City does choose the contractor. The City can choose to insert diversity requirements and/or opportunity workforce agreements in place. The City could encourage minority outreach when soliciting the GC/CM, and/or put more emphasis on certain criteria. Staff will provide council with options going forward in the first quarter of 2017 via the Public Safety Committee. 1/10/17 Robertson Under the GC/CM model will there be one for all projects? SOJ and staff are proposing one for the three fire stations and one for justice center. There is no recommendation for the delivery method for the public works facility at this time. 1/10/17 Quinn/Hougardy/ Seal/Robertson 1/10/17 Kruller 1/10/17 McLeod Messaging about these projects should be consistent, frequent and reach all Noted. community members Requested a hard copy of the SOJ team roster for the notebook. What incentives are there to complete the projects under budget? Will be provided The project could significantly change if the budget were lowered. A recession could result in lower construction costs. Updated 1/19/17