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HomeMy WebLinkAboutCDN 2017-10-09 Item 2A - Contract Amendment - Park Security with B-ForceCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Rick Still, Parks and Recreation Director BY: Kris Kelly, Parks Maintenance Supervisor CC: Mayor Ekberg DATE: September 27, 2017 SUBJECT: B -Force Security Contract Amendment ISSUE Reduction of scope for B -Force security and lower monthly rate of $2,100 to $1,400. BACKGROUND B -Force security has been a great contractor for the Tukwila Parks Department for 4 years and gives excellent service for security and locking our park gates and restrooms. The park restrooms will be closed a month earlier from now on starting in November which will be a considerate amount of labor hours cut and a few parks no longer need gates due to maintenance improvements. These changes will significantly cut the rate. DISCUSSION With the evolving parks system and staff efficiency, we are able to take the existing contract with B -Force security and cut the services needed in order to better financially set our security services for the future. FINANCIAL IMPACT Current B -Force contract is $2,100 a month for 2 years not to exceed $50,400. Imp ementing the cut in services and at a new rate of $1,400 a month the contract will not exceed $40,600 which provides a savings of $9,800 for the remainder of the contract. RECOMMENDATION The Committee is being asked to consider the amendment and forward it to the Regular Meeting on October 16, 2017 under the Consent Agenda. ATTACHMENTS - Original B -Force contract - Contract Amendment, with updated Exhibit 1 2 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 96166 CONTRACT FOR SERVICES Contract Number: 16-165 Council Approval 12/5/16 This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and B -Force Protection, hereinafter referred to as "the Contractor". WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the rnutual benefits and conditions hereinafter contained, the parties hereto agree as follows: . Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $50.400 at a rate of $2,100 per month. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement, The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2017, and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. d CA Revised 2012 Page 1 o 4 3 . Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance, The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of nsurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CO 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement 00 20 10 10 01 and Additional Insured - Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. CA Revised 1-2013 Page 2 of 4 4 C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums In connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City, 9. Audits and inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised 1.2013 Page 3 of 4 5 14. Severabilitv and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of D -e.-4 enn , 20 CITY QF TUKWILA CONTRACTOR Allan Ekberg, Mayor CA Revised 1-2013 6 By: Printed Name and Title: Fl €'Q3, Address: 6 cfg Page 4 of 4 Security Services for Tukwila Parks Parks: Duwamish Hill Park TCC (Tukwila Community Center) Foster Park (Lee Phillips Memorial Park) Tukwila Park Bicentennial Park Tukwila Pond Park Crystal Springs Park Crestview Park Starfire Park (restrooms) Scope of work: January 1, 2017 through December 31, 2018 Exhibit A Park Closing Opening Holidays Total Visitations Duwamish Park 365 per year 104 per year 10 469 per year TCC 365 per year 104 per year 10 469 per year 1Crestview 365 per year 104 per year 10 469 per year 1 Foster Park 275 per year 5 5 280 per year Tukwila Park 275 per year 5 5 280 per year Bicentennial 275 per year 5 5 280 per year Tukwila Pond 275 per year 5 5 280 per year 1Crystal Springs 275 per year 5 5 280 per year Starfire None 108 N/A 108 per year Fee Schedule: Total contract amount: $50,400.00 Annual total charge: $25,200.00 Monthly charge: $2,100.00 Sincerely, Eddie Hasanovic 7 8 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and B -Force Protection That portion of Contract No. 16-165 between the City of Tukwila and B -Force Protection is hereby amended as follows: Exhibit A. As of the effective date set forth below, Exhibit A attached hereto shall supersede and replace the previously effective Exhibit A to the Agreement. Section 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid for the remainder of the contract shall not exceed $19,600 at a rate of $1,400 per month. The total amount to be paid for the entire contract shall not exceed $40,600. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy OrFlaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 9 10 Revised Exhibit A Monthly/Yearly Cost Breakdown Property: Tukwila Parks Hours per month 30 hours Minimum hourly employees pay $15.00 per hour Vehicle patrol price per hour $48.00 Tax Included Holidays $1,152.00 Cost for 8 months (Restrooms) $11,520.00 Crestview 4 months (Gate) $3,648,00 Monthly Cost $1,400.00 Annual Cost Note: Hi Boss, $16,800 To be on the safe side, since this is somewhat unpredictable to know how much I may loose or gain, calculated is total monthly cost for entire 12 months service. Exactly $700,00 less per month or $8400.00 per year. I hope the price is right for you. Sincerely, Eddie Hasanovic B -Force Protection Security Inc 206-334-3459 11