HomeMy WebLinkAboutReg 2017-10-16 Item 9E - Report - Program Management Quality Assurance Provider (Public Safety Plan)October 10, 2017
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
October update
The Project Executive Team (PET) has had another productive month on all fronts. Given
the number of activities required during this start-up phase of the Plan and with the Coun-
cil's continued engagement, the team is making good progress overall. Timely Council ac-
tion on site selections and acquisitions are key to maintaining the Plan's momentum.
FIRE STATIONS
• Site selection and acquisition
The Council will be asked to provide direction 16 October in order to take final action
6 November on property commitments for Fire Stations 52 and 54.
•
•
Schematic design
Weinstein AU is performing Station 51 schematic design, scheduled for completion by
the end of this year. With input from the GC/CM, the schematic design estimate will be
the first "real" number that the Council sees in January.
Sustainability features
The Council can expect to see a short list of sustainability options for Fire Station 51
with their ROM (rough order of magnitude) budgets as schematic design alternates for
GC/CM pricing.
• GC/CM authorization and selection
Four Fire Station GC/CM proposals were submitted 9 October. Interviews of the high-
est-rated firms will be held 18 October, and final proposals are due 20 October for se-
lection of the highest-rated firm that day. Council approval of the GC/CM will be sought
in November.
Equity/diversity and local participation
One criterion for the selection of a GC/CM is a five-year track record in utilizing small/
disadvantaged/women business firms and hiring from economically distressed areas.
Based on a 15 May discussion in the Public Safety Committee, the PET is considering
piloting a program similar to the City of Seattle's: formalized in a Project Labor Agree-
ment (PLA) and/or Community Workforce Agreement (CWA). The Council needs to
weigh the cost and efficacy of a formal PLA/CWA approach in light of your draft equity
policy and the stations' budget stress. An alternative approach like the University of
Washington's would be less costly and equally effective.
163
JUSTICE CENTER
• Site selection and acquisition
The Council will be asked to provide direction 16 October in order to take final action
6 November on a property commitment for the Justice Center.
•
•
Programming
DLR is performing programming. Pending successful site selection, the Council should
expect a program and estimate early in December. This estimate will only be as
(un)certain as Fire Station 51's 2040 programming estimate.
GC/CM authorization and selection
The Justice Center's GC/CM application will be submitted 1 November for considera-
tion 30 November by a panel of the State's Project Review Committee. Upon the PRC's
approval, GC/CM selection will begin in December. The Council should expect a recom-
mendation in January.
CONSOLIDATED SHOPS
• Site selection and acquisition
The Council will be asked to provide direction 16 October in order to take final action
6 November on a property commitment for the Shops.
SCHEDULE
• Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's milestones.
PROPERTY ACQUISITIONS
• Due diligence
The PET will seek Council approval for contracts to conduct surveys, environmental
reviews, geotechnical analyses, and title reports to prepare for property acquisitions.
BUDGET
Project and program contingencies
Without a budgeted program contingency, there will be pressure on all program ele-
ments' budgets for the life of the Plan. At its 3 October meeting, the Finance Committee
began discussing with staff how to approach the Plan's significant financial gap.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
PMQA update October 10, 2017 page 2
164
LEGEND
• Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
• Correction needed
Steps needed to attempt recovery.
PMQA update October 10, 2017 page 3
165