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Home My WebLink AboutPSBFOC 2017-10-19 Agenda PacketCity of Tukwila Public Safety Bond Financial Oversight Committee October 19, 2017 City Hall, Hazelnut Conference Room 5:00 - 6:30 p.m. City Council AGENDA I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of June 29, 2017 Minutes V. Unfinished Business VI. New Business a. Public Safety Plan Project Update/Overview b. Financial Overview VII. Adjournment 1 City of Tukwila Public Safety Bond Financial Oversight Committee June 29, 2017 City Hall, Hazelnut Conference Room 4:00 p.m. MINUTES I. Call to Order II. Roll Call Attendees introduced themselves and briefly spoke to their interest in serving on the Committee or their role with the City of Tukwila. Those present were: • Sean Goode, Member • Jessica Jerwa, Member • Randy Coplen, Member • Andy Reiswig, Member • Jun Castillo, Member • Bob Giberson, Public Works Director • Laurel Humphrey, Council Analyst • Sherry Wright, Senior Fiscal Coordinator • Vicky Carlsen, Deputy Finance Director • Peggy McCarthy, Finance Director III. Approval of Agenda Ms. Jerwa moved approval of the agenda, and Mr. Reiswig seconded. The motion carried unanimously and the agenda was approved. IV. Approval of Minutes (n/a) V. Unfinished Business (n/a) VI. New Business 1. Election of Chair& Vice -Chair Mr. Goode offered to serve as Chair and Ms. Jerwa offered to serve as Vice -Chair. The Committee accepted both nominations and no further nominations were made. Mr. Goode was elected as Chair and Ms. Jerwa as Vice -Chair, each abstaining from the vote. 2 2. Committee By -Laws The Committee discussed the draft by-laws. Staff noted that the by-laws require no fewer than two meetings a year, and the staff recommendation is to meet a second time in October 2017 when there will be more substantial expenditure reports to review. The Committee agreed with that proposal. Mr. Coplen moved approval of the by-laws as presented, and Ms. Jerwa seconded. The motion carried unanimously and the by-laws were adopted. 3. Public Safety Plan 101 Staff presented an overview of the Public Safety Plan, including background, description, funding, community oversight, project schedule, outreach schedule, implementation to date, engagement tools, and feedback received to date. 4. Financial Overview The Committee reviewed a list of contracts associated with the Public Safety Plan to date, including project management services, fire station location study, architectural design and planning, and real estate broker services. A contract for program management quality assurance was just approved by Council on June 26, 2017 and will be included with the next Committee update. Mr. Coplen inquired about the commission for the real estate brokerage services and suggested that staff look at the agreement to see if it would be worth further negotiation, noting that 6% is above the norm if proceeds are not shared with a selling agent. Mr. Coplen also inquired about cost controls on the fire station contracts and would like further information about this. 5. Expenditure report(s) The Committee reviewed a report of all Public Safety Plan revenues & expenditures to date. Total actual revenues through May 31, 2017 are $36,749,466 from the voter -approved bond and investment interest. Actual expenditures through May 31, 2017 are $143,125. On June 12, 2017, the Council Committee of the Whole discussed budget implications of fire station programming considering realities of the current competitive construction market. Staff will send the staff report and meeting minutes to the Committee. VII. Miscellaneous Trainings Staff reminded the Committee of the required Ethics and Open Public Meetings Act trainings. Links have been shared to training videos via email and certificates will be prepared when the requirements have been fulfilled. Each Committee member signed a conflict of interest disclosure form for filing with the City. Report 3 The Committee discussed the Charter requirement to report to the City Council at least semi- annually, which for 2017 would mean preparing a report based upon this committee meeting. Committee members asked staff to assist with a draft or template for their review. Mr. Coplen also asked staff to obtain additional clarification from the City Attorney regarding Committee members' fiduciary authority and liability. Mr. Goode also suggested using the first report as an opportunity to gain clarification from the Council on their expectations. VIII. Adjournment Ms. Jerwa moved adjournment and Mr. Coplen seconded the motion. The motion carried and the meeting was adjourned at 5:04 p.m. Minutes by LH, Reviewed by SW 4 Q J TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN Project Schedule NOVEMBER site selection ▪ program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy completed . public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB 5 Start Finish % Done 2016 2017 2018 2019 2020 2021 J F M A M J J A S O N D J F M A M,J J A S,O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J JASON D CITYISOJ KICK-OFF MTG 10/05/16 10/05/16 100% . CITY VOTE 11/08/16 10/31/19 100% . BOND SALE 12/01/16 12/31/16 100% . . PUBLIC OUTREACH - SITE SELECTON 01/01/17 12/31/21 32% JUSTICE CENTER 02/06/17 05/25/20 10% 1 1 1 G B G STATION 51 02/24/17 09/27/19 22% I A Fj 4 G STATION 52 02/20/17 06/05/20 12% I I I A I I 1 — I 1 D J 13 WG o �l=1,my . STATION 54 02/20/17 06/05/20 12% 1 A , 1 D B FG R. n r, CITY SHOPS 02/20/17 04/09/21 5% I 1 I 1 I 1 site selection ▪ program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy completed . public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB 5 FUNDING SO JRCES CITY OF TUKWILA Public ISalFiety Plan Raven uies & Expenditures I3UDGETvs ACTU PUS Irhrough 14uglast It01117 Dire Impett Fees have been accumulated over several years. CO W:\Public Safety Plan Financial Oversight Committee ISherly's Nuking file 10/12/2017 Purr Mill; Category Fire Ste tions l=ire 4ppara tus Irotal Fire IServicei Justice Ce iter IflAal Public Safety IJnlimited Tax Generi3l Obligation (I✓oter-approved bond) 18,824,000 29,832,1)00 - 413,7515,01)0 28,629,000 77,365,1)100 Fire I mpatt Fees 4,750,0100 - 8,750,001) - 4,750,000 General Fund Support 858,000 - 858,01)0 - 1358,1)0.1)' Investment Interest- 9,551' - - - IfDTAL Revenues $ 24,431,1)00 $ 29,932,1)1)0 $ 511,354,01)1) $ 28,629,001) > 132,11193,1)00 Dire Impett Fees have been accumulated over several years. CO W:\Public Safety Plan Financial Oversight Committee ISherly's Nuking file 10/12/2017 Funldin13ICategi,ry 2016 21)17 21)18 20119 Fcaect Iro Date UnlimitedItaicGenerDIObligation(Voter- appriovedbond) 36,709,954 - 315,709,9513 Fire Impact Fees 1,1)17,160 1,01 7,161) General Fund Support- - - In vestment Interest 9,551' 116,008 125,1561 TDIrAL Revenues $ 36,71119,5116 $ 1,133,168 $ - $ - $ 137,1652„6813 Dire Impett Fees have been accumulated over several years. CO W:\Public Safety Plan Financial Oversight Committee ISherly's Nuking file 10/12/2017 )RODE :T CIDST6 CITY OF TU KWI LA Public Safety PI 3n Revenues & Explendituries sum Ell' tis ACIFUALS Thmug h Augiist¢I)117 • ProiettCategtory Prigie t t Ca te1pry FS 51 17,950 sF Fli 52 6,567 sf FS 511 8,228 sf IrOITAL FS 3E,745 sf Equipment 1;< 4pparatus IFOT U. Fire Services Uustice Cen ter TOTAL ao nU Financed AVE 6ervi res (both design & CA) 731,003 356,000 464,000 1,551,003 - 1,651,1)03 , 1,91)6,190 6,457,1193 Land 4cquisi:ion - 653,000 862,000 1,515,001) - 1,615,000 6,000,000 7,516,001) Permits/Fees 254,521 89,000 116,001) 4513,521 - 459,521 439,890 1399,411 Cons tructilon(pre-con,CI)Ilst,tuu) 7,608,854 3,278,000 4,273,400 16,360,2511 - 15,660,254 16,532,615 31,892,8613 Cons ti uctilon Related Cysts (incl bond) 1,0117,140 4313,000 551,200 2,036,341) - 2,1)36,340 1,034,797 3,071,13 7 P 1 Services (incl other prof svcs) 459,552 297,000 397,000 1,153,552 - 1,153,552 1,145,956 2,299,5013 Contingency (incl I:onstru;tiion & PrDj) 1,145,01)0 546,000 665,000 2,3515,001) - 2,656,1)130 1,569,552 3,925,1552 Fire apparatus - - - - 25,598,488 25,598,1188 - 25,598,4813 Fire equipment - - - 25,598,488 4,333,874 4,333,1374 - 11,333,13711 TDIrAL Expenditures $ 111,446,0 70 $ 11,657,000 $ 7,3213,61)1) $ 24,431,1571) $ 29,932,362 $ 54,354,1)132 , $ 28,629,0010 $ 62,9911,032 • ProiettCategtory FS51 1 9,426 sF FS521 15,1068 sf FS 511 9,287 sF IrOn'ALFS 33,781 sF Equipmentlic Apparatus ITOT4L Fire Services Iluitice Center ITOT4L Blond Finance i FUNDING GAP AVE Services (both design & CA) 635,372 1,052,393 626,371 2,3111,136 - 2,314,136 2,199,450 11,5113,586 753,133 Lang 4tquisition/ROW 653,41)0- 862,300 1,515,701) - 1,515,7130 6,000,000 7,515,701) 71)1) Permits/Fees L66,465 300,718 L64,010 631,193- 631,193 439,890 1,071,083 171,672 Construttion (pi e- const, tux) 6,324,104 9,547,1 B1 6,233,378 22,1011,713 - 22,104,713 17,990,084 41),0911,797 15,744,459 Construction Related Costs (incl bond) 657,361 1,184,31)8 708,1713 2,551),382 2,550,362 1,034,797 3,585,1713 514,042 P VI Services (incl other prl)f svcs) 199,637 576,376 305,083 1,181,096 - 1,181,1)96 1,146,064 2,3127,161) 27,544 Contingency (incl Construttion & PI oj) 749,092 1,093,884 765,681 2,6013,357 - 2,608,357 1,438,1)47 11,046,4011 2152,3157 RI apparatus - - - - 25,598,488 25,598,488 - E5,5B8,48B - IFire a iuipment - - - - 4,333,874 4,333,874 - 11,363,874 - IrOIrAL Expenditure I; $ 9,4135,531 $ 13,7511,810 $ 9,665,236 $ 32„1905,5 77 $ 29,932,3 62 $ 62,1337,1339 $ 30,2118,332 $ 93,086,271 $ 8,473,907 rhe main fire st ition was originally i lent Pied as FS 51, 1; it has been changed to FS 52 in the reviseld Minute. W:\Puba c Barely Plan\Financial 0 v e [sight Committee\I3her y's working file 10/12/2017 CITY OF TU KWI LA Public Safety Plan Revenues & Expenditures BUDGET' vs ACTIJIALS Thri) Jsh rtueLi; E017 Prole tt Category FS lit 9,426 x1. ACTUAL EXPENDITURES FS 5t 15,068 sf FS 54 i,287 sf - through 8/31/17 TOTAL FIS 33,781 if Equipment & 4pparatus T — IEOIEAL Fire Se vices Ilustice Center T NAL Bond Financed A/E Services (both design & C \) B4,672 34,661 311,661 103,9195 11)3,995 180 104,175 Land 4cq nisi :ion/ROW - - - IMMII -- - Cons:ruction (pre -con, const, Liu() - - - Construction Related Costs IMI - - Bond Issuance Costs 59,853 8,256 - 68,1D9 14,1147 MIIIMIIIMEIMI 21)6,388 PM Services (incl other prof svcs) 40,949 25,126 26,4713 11111111101MMEMI INIMILIII - 92,5 it 1111111M1 105,673 198,224 - Contingenl:y (incl C)nstruttion & Pm]) - - - Fire 4pparatus - - - MIMI - Fire Equipment - - IIIII 61,101. 61,101 - 6L,10L ITI)T4LErc,enditunes $ 135,475 $ 66,1)40 $ 61,139 $ 264,554 IMEIMII$ 340,21)2 IMEMMIUMIEDIZI CO !NAP ulblrc Safety Plan\Financial Dversight C Dinrnittee\Sherry's working file 1 DI12IF017 ICITY OF TUKWILA Public Safety Plan ICo ntracts for Service Contract # Consultant Scope of Services Duration of Agreement Compensatioi ISta rt Date 16-1121 S Iiels I Dbletz Joh Ise n (130J) Project IVIa nagernent Services - P lase 1 ()re bond election project pla ening) 11)/11/21)16 112 7131 (21)115 Vot to e cceed $3 7,1)01) 16-1 61iels )bletz Jon risen (1501) Project IVla nal;ernent Services 12/22/2016 13/1311/2021 VDt to exceed $12,61)4,716 117-D09 FACERS CDnsulting, LLP Fire Station Location Study l/ILD/120117 13/131/2017 Flat Fee of $136,001) 17-D158 Wei nstei n AU, LLC Architectural Design a id ala I ni ng Services [FireStadip ns) 11/119/2017 12 /131 (21)20 got to e Kceed $ 2,1)137, 717 17-0134 Hee rtla ili LLC Real Estate Broker Beryl :es 13/2B/20117 12 /131(21)113 1. Commission: 2.6% of I;ro ss piurc hese price ofeac1 property )urchaseldduring tern of agreement; 2. Sub -co 'suite it fees: lot to exceed $60,000. 17-125 Steven M. Golldblatt 'rogram Mianal;ement Quality Assiura nce Services 7/215/12017 127131/2021 Viotto exceed $25D,DD0 17-1157 DL 3 Group, Inc Arc hite :tura! Desig n a nli ala 1 ni ng Services [Ilius lice Ce n ter) 9/13/2DIL7 12/131/2DED Viot to a Kceed ($2,146,1)134 117-167 Sound Ea rt h 5 tra tegies, 1 nc hose 1 IE nvironme in! Site Assessme Its 13/1B/2017 112/31/21)17 VIA to e Kceed $I1 3,001) W:, Public Safety 'km 1'in and al IOversightConmitea ,She(-yswo'king File 11112/2D 17 City of Tukwila Public Safety Financial Oversight Committee Expenditure Detail Through August 31, 2017 �rrb r¢i� ^ •f .. arar 1{ xat., .,_vt '" .�!wtsl�t 7,- r`i .f .�, � 1Y•A'F�AY 'e .., rD + f r Meyf � It X44°, Y^?': -a ?.!+.�,' Descrip Ion' ; . 'M". t 12ic r tit ��..'tlAr�+rF'Ml�Jkt..-,� � ;+S�fix rifKi � :Station. 41> '��' Fire ;f. F : 51 ... Fire Station 52 ...... "�d ..... Fire Station 54 ._ ... ._. .. Fire Equip- ment Justice Center TOTAL Y; :.. 1 A/E Services DAILY JOURNAL OF COMMERCE Legal ad for PSP justice cente $ 68 : $ 68 Legal Ad FS51 26 I I I I I 26 I Legal Ad FS52 26 26 ; Legal Ad FS54 I 26 I I 1 26 I Legal ad:PSP 51 23 ' I 23 ' Legal ad:PSP JC I I I 23 I 23 Legal ad:PSP S2 23 I I I I 23 Legal ad:PSP S4 23 ; 23 FACETS CONSULTING, LLP PSP -FIRE ST LOCAT & DEPLOY STD 12,000 I 12,000 I 12,000 I I I 36,000 I SEATTLE TIMES Legal ad for Justice cntr 20 , 20 Legal ad for PSP I I I I 54 54 Legal Ad PSP Fire 11 I I I I I 11 Legal Ad PSP JC 15 ; 15 WEINSTEIN RELOCATE FIRE STATION 51 22,612 I 22,612 I 22,612 I I I 67,836 I NE Services Total $ 34,672 $ 34,661 $ 34,661 $ 180 $ 104,175 6 Bond Issuance 0 2016 UTGO Underwriter's Disc 29,417 4,057 ; ! 7,101 1 60,862 ; 101,437 IPREO PARENT HOLDCO LLC ELECTRONIC DISTR. OF POS/OS 218 30 52 I 450 750 PACIFICA LAW GROUP LLP LGL SVCS-UNLMTD TAX GEN OBLIG. 9,077 ; 1,252 ; 2,191 1 18,779 : 31,299 PUBLIC FINANCIAL MGMT INC FINANCIAL ADVIOSRY SVCS -2016 B 14,037 I 1,936 I I 3,388 I I 19,361 I FINANCIAL ADVISORY SVCS -2016 B 29,042 29,042 1 STANDARD AND POOR'S FINANCIAL ANAL. SVCS-UNLMTD TAX GEN OBLI 7,105 980 1,715 1 14,700 1 24,500 Bond Issuance Total $ 59,853 $ 8,256 $ 14,447 $123,833 $ 206,388 7 PM Services SHIELS OBLETZ JOHNSEN INC JUSTICE CENTER 3,643: 1,301 : 1,822 9,368: 16,134 JUSTICE CENTER JUSTICE CENTER 8,116 I 8,116 1 8,116 1 I 11,237 1 35,583 1 PUBLIC SAFETY PLAN 29,191 1 15,706 1 16,541 1 85,068 1 146,506 1 PM Services Total $ 40,949 $ 25,123 $ 26,478 $105,673 $ 198,224 10 Fire Equipment 0 Corr code PSP bunker gear I I I 41,418 i I 41,418 LN CURTIS & SONS MISCELLANEOUS AND SPECIAL 14,883 : 14,883 SEAWESTERN, INC. 305.98.522.220.35.00 Bunkergea I I I 4,800 I I 4,800 1 Fire Equipment Total $ 61,101 $ 61,101 1 1 Grand Total $135,475 ; $ 68,040 ; $ 61,139 ; $ 75,547 ! $ 229,686 ; $ 569,887 10/19/2017