HomeMy WebLinkAboutSpecial 2017-10-23 Item 2F - Grant Acceptance - National Crime History Improvement (NCHIP) Grant to Add Temporary FTE in Police Records Unit for $86,029COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor' review
Council review
10/23/17
LR
A.414C
DL. Q
❑ BidAavard
Mtg Date
❑ Public Hearing
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E Other
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SPONSOR ❑Council [ Mayor [ HR ❑DCD [Finance ❑.Fire (ITS ❑PCR ►1
Police ❑Plf,' ❑,Court
SPONSOR'S Through the National Criminal History Improvement Program (NCHIP), B]S provides direct
SUMMARY awards and technical assistance to states and localities to improve the quality, timeliness,
and immediate accessibility of criminal history records and related information. Complete
records require that data from all components of the criminal justice system be integrated
and linked. NCHIP assists to establish the integrated infrastructure that meets the needs of
all components.
RI NII AVI ?) BY ❑ C.O.W. Mtg. ❑ CDN Comm
E Trans &Infrastructure Arts Comm.
DATE: 10/17/17
11 Finance
Comm. E
Comm.
CHAIR: SEAL
Public Safety Comm.
❑ Parks
COMMITTEE
ITEM INFORMATION
ITEM No.
Special
2.F.
123
STAFF SPONSOR: LEON RICHARDSON
ORIGINAL AGENDA DAT] '.: 10/23/17
AGI?NDA IT1. I TM,' Approval of National Criminal History Improvement Grant (NCHIP)
CAI GORY C Discu.aion
Mtg Date
® Motion
ANDate 10/23/17
C Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ BidAavard
Mtg Date
❑ Public Hearing
Mtg Date
E Other
Mtg Date
SPONSOR ❑Council [ Mayor [ HR ❑DCD [Finance ❑.Fire (ITS ❑PCR ►1
Police ❑Plf,' ❑,Court
SPONSOR'S Through the National Criminal History Improvement Program (NCHIP), B]S provides direct
SUMMARY awards and technical assistance to states and localities to improve the quality, timeliness,
and immediate accessibility of criminal history records and related information. Complete
records require that data from all components of the criminal justice system be integrated
and linked. NCHIP assists to establish the integrated infrastructure that meets the needs of
all components.
RI NII AVI ?) BY ❑ C.O.W. Mtg. ❑ CDN Comm
E Trans &Infrastructure Arts Comm.
DATE: 10/17/17
11 Finance
Comm. E
Comm.
CHAIR: SEAL
Public Safety Comm.
❑ Parks
COMMITTEE
• Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMrFIEE
Police Department
Unanimous Approval; Forward to consent agenda of 10-23-17
COST IMPACT / FUND SOURCE
EXPFNDI"I`URIz RI QU1R1d) AMOUNT BUDGETED APPROPRIATION REQUIRED
$86,029 $ $
Fund Source: SALARIES AND BENEFITS
Comments: This will be reimbursed - actual city contribution is $8,602.90.
MTG. DATE
RECORD OF COUNCIL ACTION
10/23/17
MTG. DATE
ATTACHMENTS
10/23/17
Informational Memorandum dated 8/16/17
Minutes from the Finance Committee meeting of 10/17/17
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Mike Villa, Chief of Police
BY: Leon Richardson, Senior Manager
CC: Mayor Ekberg
DATE: 16 August 2017
SUBJECT: Disposition Research Specialist (Grant funded position)
ISSUE
There are multiple records that need to be updated due to processing errors which are
resulting in Criminal History not reflecting accurately for some people.
BACKGROUND
Tukwila began using a new correctional facility, SCORE in 2011. The SCORE facility is
having issues placing the Tukwila case number in their system when booking people.
This causes criminal history checks to not always show complete information. We have
identified a significant amount of records that need to be researched and corrected. In
2016, we were awarded this grant and to date the Specialist was able to correct over
2,780 dispositions. Our 2015 compliance rate for dispositions has increased from
37.39% to 83.47%.
As of 28 September 2017, we have received verbal confirmation that we have been
awarded the National Criminal History Improvement Grant (NCHIP) from DOJ via WSP
and anticipate we will receive official notification mid-October. We are asking for
approval for the Mayor to sign the grant once it arrives. The reason for this is due to the
grant cycle aligning with the federal fiscal year running October to October and us
wanting to maximize the grant.
ANALYSIS
To stay current with incoming workload and maintain current level of service the Tukwila
Police Records Unit needs to add one temporary FTE who will be assigned to research
and correct SCORE booking information.
FINANCIAL IMPACT
The Tukwila Police Department is being considered for the awarding of a grant in the
amount of $86,029 with a 10% match of $8,602.90. Federal Reimbursement (90%)
$77,426.10. This reimbursement is at the discretion of the agency in that it can be
Monthly, Quarterly or one lump sum at the end of the FY.
RECOMMENDATION
The Council is being asked to authorize the Mayor to accept the grant, approving 1
temporary FTE (full-time employee) for 2018, at the October 23, 2017 Special Meeting
Consent Agenda.
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City of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
October 17, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Acting Chair; Dennis Robertson, Kathy Hougardy
Staff: David Cline, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Leon Richardson, Laurel
Humphrey
Guests: Deanna Gregory, Pacifica Law Group; Duncan Brown, PFM Financial Advisors LLC;
Colin Donahue, PFM Asset Management LLC
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
Grant Acceptance: National Criminal History Improvement
Staff is seeking Council approval of a grant acceptance agreement with the Washington State
Patrol to accept grant funding in the amount of $77,426.10 for continuation of the Disposition
Research Specialist position. This position corrects errors caused by incompatibilities with the
SCORE facility record system, and since the grant was first awarded last year, has corrected over
2,780 dispositions. The funding requires a 10% match of $8,602.90. Chair Seal suggested that
Mayor Ekberg bring up the system incompatibility issue with the SCORE Board. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 23, 2017 SPECIAL CONSENT AGENDA.
B. Ordinance: Urban Renewal Debt Refinancing
Staff is seeking Council approval of an ordinance that would authorize the sale of up to $2.35
million in a limited tax general obligation bond to refinance the city's outstanding Limited Tax
General Obligation Bond Anticipation Note, 2014 for the urban renewal project. It was
previously anticipated that the note would be paid from proceeds of the sale of the property,
but this has not yet occurred. The interest rate on this new bond will range from 2.6 to 3.0 over
its five-year life, and may be prepaid at any time with no penalty. Cashmere Valley Bank offered
the most favorable terms of seven responding banks. The Council earlier gave staff direction to
work with Healthpoint on the potential development of the property and this five-yeartermwill
allow that work to continue. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 23, 2017
COMMITTEE OF THE WHOLE.
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