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HomeMy WebLinkAboutPSBFOC 2017-06-29 Minutes City of Tukwila Public Safety Bond Financial Oversight Committee June 29, 2017 City Hall, Hazelnut Conference Room 4:00 p.m. MINUTES I.Call to Order II.Roll Call Attendees introduced themselves and briefly spoke to their interest in serving on the Committee or their role with the City of Tukwila. Those present were:  Sean Goode, Member  Jessica Jerwa, Member  Randy Coplen, Member  Andy Reiswig, Member  Jun Castillo, Member  Bob Giberson, Public Works Director  Laurel Humphrey, Council Analyst  Sherry Wright, Senior Fiscal Coordinator  Vicky Carlsen, Deputy Finance Director  Peggy McCarthy, Finance Director III.Approval of Agenda Ms. Jerwa moved approval of the agenda, and Mr. Reiswig seconded. The motion carried unanimously and the agenda was approved. IV.Approval of Minutes (n/a) V.Unfinished Business (n/a) VI.New Business 1.Election of Chair & Vice-Chair Mr. Goode offered to serve as Chair and Ms. Jerwa offered to serve as Vice-Chair. The Committee accepted both nominations and no further nominations were made. Mr. Goode was elected as Chair and Ms. Jerwa as Vice-Chair, each abstaining from the vote. 2.Committee By-Laws The Committee discussed the draft by-laws. Staff noted that the by-laws require no fewer than two meetings a year, and the staff recommendation is to meet a second time in October 2017 when there will be more substantial expenditure reports to review. The Committee agreed with that proposal. Mr. Coplen moved approval of the by-laws as presented, and Ms. Jerwa seconded. The motion carried unanimously and the by-laws were adopted. 3.Public Safety Plan 101 Staff presented an overview of the Public Safety Plan, including background, description, funding, community oversight, project schedule, outreach schedule, implementation to date, engagement tools, and feedback received to date. 4.Financial Overview The Committee reviewed a list of contracts associated with the Public Safety Plan to date, including project management services, fire station location study, architectural design and planning, and real estate broker services. A contract for program management quality assurance was just approved by Council on June 26, 2017 and will be included with the next Committee update. Mr. Coplen inquired about the commission for the real estate brokerage services and suggested that staff look at the agreement to see if it would be worth further negotiation, noting that 6% is above the norm if proceeds are not shared with a selling agent. Mr. Coplen also inquired about cost controls on the fire station contracts and would like further information about this. 5.Expenditure report(s) The Committee reviewed a report of all Public Safety Plan revenues & expenditures to date. Total actual revenues through May 31, 2017 are $36,749,466 from the voter-approved bond and investment interest. Actual expenditures through May 31, 2017 are $143,125. On June 12, 2017, the Council Committee of the Whole discussed budget implications of fire station programming considering realities of the current competitive construction market. Staff will send the staff report and meeting minutes to the Committee. VII.Miscellaneous Trainings Staff reminded the Committee of the required Ethics and Open Public Meetings Act trainings. Links have been shared to training videos via email and certificates will be prepared when the requirements have been fulfilled. Each Committee member signed a conflict of interest disclosure form for filing with the City. Report The Committee discussed the Charter requirement to report to the City Council at least semi- annually, which for 2017 would mean preparing a report based upon this committee meeting. Committee members asked staff to assist with a draft or template for their review. Mr. Coplen also asked staff to obtain additional clarification from the City Attorney regarding Committee members’ fiduciary authority and liability. Mr. Goode also suggested using the first report as an opportunity to gain clarification from the Council on their expectations. VIII.Adjournment Ms. Jerwa moved adjournment and Mr. Coplen seconded the motion. The motion carried and the meeting was adjourned at 5:04 p.m. Minutes by LH, Reviewed by SW Approved 10/19/17