HomeMy WebLinkAboutReg 2017-11-06 COMPLETE AGENDA PACKETTukwila City Council Agenda
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Allan Ekberg, Mayor Counci/members: ❖ Joe Duffie + Verna Seal
David Cline, City Administrator •:• Kathy Hougardy ❖ De'Sean Quinn
Dennis Robertson, Council President ❖ Kate Kruller ❖ Thomas McLeod
Monday, November
6, 2017; 7:00 PM • Ord #2553 • Res #1918
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
3. CONSENT
AGENDA
a. Approval of Minutes: 10/16/17 (Regular); 10/23/17 (Special)
b. Approval of Vouchers
c. Authorize the Mayor to sign Amendment No. 2 to contract #14-086
with Public Finance Management (PFM), Inc., for municipal advisor
services to extend the term expiration date through December 31,
2020 and increase the not -to -exceed amount to $300,000.00.
[Reviewed and forwarded to Consent by the Finance Committee on 10/17/17]
d. Authorize the Mayor to sign a Collective Bargaining agreement with
the United Steelworkers for Police Non -Commissioned employees for
2017-2018.
[Reviewed and forwarded to Consent by the Committee of the Whole on
10/23/17]
e. An ordinance authorizing the issuance and sale of a Limited Tax
General Obligation Bond of the City in the principal amount of not to
exceed $2,350,000 to refund the City's outstanding Limited Tax
General Obligation Bond anticipation note, 2014 (taxable non -revolving
line of credit) and to pay the cost of issuing the bond; providing the
form of the bond; authorizing the sale of the bond to Cashmere Valley
Bank; and providing for other matters relating thereto.
[Reviewed and forwarded to Consent by the Committee of the Whole on
10/23/17]
f. Authorize the Mayor to sign an agreement with Carollo Engineers for
the Water Reservoir and Pump Station Study in the amount of
$47,005.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 10/24/17]
g. Authorize the Mayor to sign Supplement No. 3 to contract #15-054
with KPFF Consulting Engineers for the Fort Dent Park BNSF Sewer
Relocation -Design Project in the amount of $7,876.20. (Funding to be
provided from construction fund.)
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 10/24/17]
Pg.1
Pg.19
Pg.21
Pg.39
Pg.53
(continued..)
REGULAR MEETING
Monday, November 6, 2017
Page 2
4. UNFINISHED
BUSINESS
A resolution naming the northeastern ball field at Joseph Foster Memorial
Park as "Joe Henry Duffle field".
Pg.63
5. NEW BUSINESS
An ordinance authorizing and providing for the acquisition of interests in
land for the purpose of completing the Public Safety Plan projects,
providing for condemnation, appropriation, taking of land and property
rights necessary therefor; providing for payment thereof and directing the
initiation of appropriate proceedings in the manner provided by law and for
said condemnation. NOTICE OF FINAL ACTION.
Pg.67
6. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and
Monthly Public Safety Plan update
d. City Attorney
e. Council Analyst
Pg.103
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Reasonable
City Clerk's Office
www.tukwilawa.gov,
Tukwila
Tukwila City Hall is ADA accessible.
accommodations are available at public hearings with advance notice to the
(206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at
and in alternate formats with advance notice for those with disabilities.
Council meetings are audio/video taped (available at www.tukwilawa.gov)
HOW TO TESTIFY
When recognized by the Presiding Officer to address the Council, please go to the podium and state your
name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit
your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and
may not be able to answer questions or respond during the meeting.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council on items that are NOT included on
the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a
comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared Ig
11/06/17
PMc
Ma .,or 's review
iso C
Council review
ITEM INFORMATION
ITEM No.
3.C.
1
ST 11, SPONSOR: PEGGY MCCARTHY
ORIGIN.IL,AGENDA DAT[.: 11/6/17
AGENDA PIENS RM TITLE Amend the contract for the City's financial advisor, PFMFA LLC.
C.1TI GORY ❑ Discussion
Meg Date
® Motion
Mtg Date 11/6/17
[ Resolution
"hg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date .
E Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR [Council ❑Mayor PHR ❑DCD 11. Finance Mire ❑1S ❑P&R [Police ❑Pr CCourt
SPONSOR'S The financial advisor group, PFM Financial Advisors LLC (PFMFA), has provided advisory
SUMMARY services to the City since June 2014. The Council is being asked to consider and approve a
contract amendment with PFMFA so the City can continue to use these advisory services.
RI VII WI':D BY ❑ C.O.W. Mtg.
E Trans &Infrastructure
DATE: 10/17/17
E CDN Comm
® Finance Comm. ❑ Public Safety Comm.
❑ Parks Comm. E Planning Comm.
COMMITTEE CHAIR: SEAL
IN
Arts Comm.
RECOMMENDATIONS:
SPONsoR/ADMIN.
CoMMITTIIt
Finance Department
Unanimous Approval; Forward to the Regular Meeting Consent Agenda
COST IMPACT / FUND SOURCE
ExPI.NDITURI. RI_sQUll2F:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments: fees are funded through bond proceeds
MTG. DATE
RECORD OF COUNCIL ACTION
11/6/17
MTG. DATE
ATTACHMENTS
11/6/17
Informational Memorandum dated 10/11/17
Contract amendment
Original contract
Minutes from the Finance Committee meeting of 10/17/17
1
2
TO:
FROM:
CC:
DATE:
City of Tukwila
INFORMATIONAL MEMORANDUM
Finance Committee
Peggy McCarthy, Finance Director
Mayor Ekberg
October 11, 2017
Allan Ekberg, Mayor
SUBJECT: Approve Contract Amendment with PFMFA, the City's Financial Advisor
ISSUE
Approve a contract amendment with PFM Financial Advisors LLC (PFMFA) increasing the not to
exceed amount and the term.
BACKGROUND
A contract for municipal advisor services was signed with Public Finance Management Inc. (PFM),
on June 30, 2014. The contract amount was $40,000 and the term was two years, with an
expiration date of June 1, 2016.
Under this contract, the following fees were paid through proceeds of the bond issues:
Invoice
Date
Bond Issue
Description of Services / Fees
Amount
1/13/2015
Urban renewal bonds, two
issues, 2014 Taxable
Financial advisory fee plus mileage
$15,209.12
4/28/2015
Arterial Street bonds,
2015 LTGO
Financial advisory and Official Statement
preparation fees
$23,500.00
Cumulative Contract Total
TOTAL
$38,709.12
In December 2015, the contract was amended to increase the contract amount to $130,000 and
the contract term to December 31, 2017. Under this contract amendment, the following fees were
paid through the bond proceeds.
12/22/2016
Public Safety Plan, 2016
UTGO
Financial Advisory Fee, Disclosure Fee,
Financial Advisory expenses
$48,402.55
7/26/2017
Residential Streets, 2017
LTGO
Financial Advisory Fee, Disclosure Fee,
Financial Advisory expenses
23,629.03
TOTAL
$72,031.58
Cumulative Contract Total
$110,740.70
In June 2017, the City assigned the PFM contract to PFM's newly formed financial advisory arm
PFM Financial Advisors LLC.
DISCUSSION
The City's future financing plans include refinancing the 2014 urban renewal short term debt in
November 2017 and issuing bonds for the Public Safety Plan in 2018 or 2019. PFMFA services
have benefited the City by providing general professional guidance, assisting with financing
strategies, optimizing debt structures, and obtaining favorable interest rates on the bond issues.
3
INFORMATIONAL MEMO
Page 2
It is in the best interest of the City to continue to use their services. Accordingly, revised contract
terms are recommended to extend the contract amount and service term, as follows:
Contract Terms
Original
Amendment 1
Amendment 2
Expiration date
June 1, 2016
December 31, 2017
December 31, 2020
Amount
$40,000
$130,000
$300,000
FINANCIAL IMPACT
The financial advisory fees will be paid for from bond proceeds.
RECOMMENDATION
The Council is being asked to approve the contract amendment and consider this item at the
November 6, 2017 Regular Meeting Consent Agenda.
ATTACHMENTS
Contract amendment 14-086(b)
Original contract 14-08
4
City of Tukwila Contract Number: 14-086(b)
Council Approval
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment # 2
Between the City of Tukwila and PFM Financial Advisors LLC (PFMFA)
That portion of Contract No. 14-086 between the City of Tukwila and PFM Financial
Advisors LLC (PFMFA) is amended as follows:
Section 2. Compensation and Method of Payment.
The City shall pay the Contractor for services rendered according to the rate set forth on Exhibit B
attached hereto and incorporated herein by this reference. The total amount to be paid shall not
exceed $300,000.
Section 4. Duration of Agreement:
This agreement shall be in full force and effect for a period commencing June 1, 2014 and ending
December 31, 2020, unless sooner terminated under the provisions hereinafter specified.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Susan Musselman, Director
ATTEST/AUTHENTICATED APPROVED AS TO FORM
City Clerk City Attorney
Page 1 of 1
5
6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number14-086
Council Approval N/A
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and Public Financial Management,
Inc. , hereinafter referred to as "the Contractor" or "PFM" whose principal office is located at 1200 Fifth
Ave. Seattle, WA 98101.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $40,000 at a rate of $295.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
June 1, 2014 , and ending June 1, 2016 , unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 9
7
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
CA Revised 1-2013 Page 2 of 9
8
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
S. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
CA Revised 1-2013 Page 3 of 9
9
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit.
DATED this 304— day of9/A-4-1.? , 20 /4.
CITY OF TUKWILA CO J TRACTOR
1lAtY\
r, Jim Ha... mer
TTEST/AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attofney
CA Revised 1-2013
10
By.
Susan Musselman, Director
Address: 1200 Fifth Avenue. Suite 1220
Seattle. WA 98101-3132
Page 4 of 9
Services related to the Financial Planning and Policy Development :
• Assist the City in the formulation of Financial and Debt Policies and Administrative Procedures.
• Review current debt structure, identifying strengths and weaknesses of structure so that future debt issues
can be designed to maximize ability to finance future capital needs. This will include, reviewing existing
debt for the possibility of refunding that debt to provide the City with savings.
• Analyze future debt capacity to determine the City's ability to raise future debt capital.
• Assist the City with the development of the City's financial planning efforts and process by assessing
capital needs, identifying potential revenue sources, analyze financing alternatives such as pay-as-you-go,
lease/purchasing, short-term vs. long-term financings, assessments and provide analysis of each alternative
as required as to the budgetary and financial impact.
• Develop, manage and maintain computer models for long-term capital planning which provide for inputs
regarding levels of ad valorem and non -ad valorem taxation (if relevant), growth rates by operating revenue
and expenditure item, timing, magnitude and cost of debt issuance, and project operating and capital
balances, selected operating and debt ratios and other financial performance measures as may be
determined by the City.
• Attend meetings with City's staff, consultants and other professionals and the City.
• Review underwriter's proposals and provide analysis of same to the City.
• financial planning and policy development assignments made by the City regarding bond and other
financings, and financial policy including budget, tax, enterprise rates, cash management issues and related
fiscal policy and programs.
• Assist the City in preparing financial presentations for public hearings and/ or referendums.
• Provide special financial services as requested by the City.
• Services Related to Debt Transactions (Includes short term financings, notes, loans, letters of credit, line of
credit and bonds). Upon the request of the City:
•
• Analyze financial and economic factors to determine if the issuance of debt is appropriate.
• Advise as to the various financing alternatives available to the City.
• Develop a financing plan in concert with City's staff which would include recommendations as to the
approach to and timing series of borrowing.
• Assist the City by recommending the best method of sale, either as a negotiated sale, private placement or a
public sale. In a public sale, make recommendation as to the determination of the best bid. In the event of a
negotiated sale, assist in the solicitation, review and evaluation of any investment banking proposals, and
provide advice and information necessary to aid in such selection.
• Develop alternatives related to debt transaction including evaluation of revenues available, maturity
schedule and cash flow requirements.
• Evaluate benefits of bond insurance and/or security insurance for debt reserve fund, if applicable.
• Develop credit rating presentation and coordinate with the City the overall presentation to rating agencies,
which applicable.
• Assist the City in the procurement of other services relating to debt issuance such as printing, paying agent,
registrar, etc.
CA Revised 1-2013 Page 5 of 9
11
• Identify key bond covenant features and advise as to the financial consequences of provisions to be
included in bond resolutions regarding security, creation of reserve funds, flow of funds, redemption
provisions, additional parity debt tests, etc.; review and comment on drafts of documents relating to
authorization of financing.
• Review the requirements and submit analysis to bond insurers, rating agencies and other professionals as
they pertain to the City's obligation.
• Review the terms, conditions and structure of any proposed debt offering undertaken by the City and
provide suggestions, modifications and enhancements where appropriate and necessary to reflect the
constraints or current financial policy and fiscal capability.
• Coordinate with City's staff and other advisors as respects the furnishing of data for offering documents, it
being specifically understood that Financial Advisor is not responsible for the inclusion or omission of any
material in published offering documents.
• Provide regular updates of tax-exempt bond market conditions and advise the City as to the most
advantageous timing for issuing its debt.
• Advise the City on the condition of the bond market at the time of sale, including volume, timing
considerations, competing offerings, and general economic considerations.
• Assist and advise the City in negotiations with underwriters regarding fees, pricing of the bonds and final
terms of any security offering, and make in writing definitive recommendations regarding a proposed
offering to obtain the most favorable financial terms based on existing market conditions.
• Assist the City in selecting an underwriter for a negotiated sale of bonds. Review and oversee the
Underwriter's bond marketing plan, review the interest rates, reoffering yields, Underwriter's
compensation and other terms and conditions of the sale, and advise the City on the reasonableness of the
Underwriter's purchase proposal.
• For any competitive sale of bonds, prepare official notice of sale, recommend sale parameters, take steps
necessary to ensure broad market exposure of the issue, through the use of newswire services and official
statement distribution, and perform additional steps necessary and customary for competitive bond sales.
• Coordinate parties to the closing, and ensure wire instructions and transfer amounts are confirmed.
• Review (or upon request, prepare) Preliminary Official Statements and final Official Statements prepared
on behalf of the City for use in marketing any bonds and meeting regulatory requirements.
Other PFM Services. Upon request of the City and subject to separate, mutually acceptable fee structures PFM or
its affiliates may provide other services which may include the following:
a. Impact fee financial analysis
b. Grantsmanship
c. Rate analysis
d. Management analysis
e. Referendum assistance
f. Legislative initiatives
g. Project assessment analysis
h. Implementation of revenue enhancement programs
i. Arbitrage and rebate services
j. Financial analysis of projects being developed by engineer/ architect / specialized consultant studies
k. Negotiate on behalf of the City for proposed projects
I. Services for acquisition of Private Utility
m. Public -Private Partnership advisory services
n. Investment of bond proceeds, including escrow structuring and procurement
o. Arbitrage rebate and post -issuance compliance
CA Revised 1-2013 Page 6 of 9
12
Interest rate swap advisory services
Management and Budget Consulting services, including:
• Multi-year Plan — Provide general analytical support as needed for annual budgetary development,
multi-year financial planning, and other various policy initiatives as requested by the City;
• Collective Bargaining Support — Provide quantitative and analytical support for the City in
collective bargaining through such services as the development of costing models for
compensation scenarios, development of workforce cost containment strategies, and delivery of
expert testimony in employee interest arbitration proceedings;
• Revenue Enhancement — Assist the City in evaluating the fiscal and policy impacts of revenue
enhancement options such as tax policy reforms and non -tax revenue adjustments;
• Economic Development — Assist the City in evaluating transportation, infrastructure, and general
economic development financing options in support of the City's goals;
• Cash Flows — Review cash flow projections produced by the City, and, as necessary, suggest and
support improvements to the City's cash flow model; and
• Performance Enhancement — Deliver additional strategic management consulting services as may
be requested by the City in areas related to fiscal improvement, management/productivity
reforms, and governmental performance. Such services may include, without limitation, assisting
the City with the development of analyses and narrative with regard to overall strategy and
assumptions, revenue forecasts, and/or expenditure reduction initiatives. Such support may
include quantitative analysis, identification of best practices, and/or technical review and quality
assurance.
CA Revised 1-2013 Page 7 of 9
13
EXHIBIT B - FINANCIAL ADVISORY COMPENSATION
For the services described, PFM's professional fees and expenses shall be paid as follows:
1. For services related to financial planning, policy development and financial analysis, PFM shall
receive hourly rates as listed below. Fees for support staff are included in the hourly rates for professionals.
Services will be billed monthly.
Experience Level Hourly Rate
Director/Managing Director $295
Senior Managing Consultant $275
Senior Analyst $225
Analyst $195
Associate $175
2. For services related to the issuance of Bonds, PFM will be paid a fee in accordance with the
following schedule, based on a rate per $1,000 of financing, for each separate bond issue:
For financing up to $20 million: $1.50 per $1,000, with a $15,000 minimum
For financing up to $75 million: $30,000 plus $0.75 per $1,000 over $20 million
Reimbursable Expenses
In addition to fees for services, PFM will be reimbursed for necessary, reasonable, and documented out-
of-pocket expenses incurred, including travel, telephone conferencing service, overnight mail, and other
ordinary cost and any actual extraordinary cost for graphics, and printing which are incurred by PFM.
Appropriate documentation will be provided.
Other PFM Services
Other PFM Services described in Exhibit A will be subject to separate, mutually acceptable fee
structures and may require a separate contract with PFM or its affiliates.
Official Statements. The Advisor will coordinate and prepare bond official statements, with
compensation based on an additional fee which will depend on the estimated time involved in preparation of
the official statement. This cost is estimated at approximately $7,500 to $8,500, depending on complexity of
the transaction. Although the Advisor may prepare official statements, the City is primarily responsible for
the providing accurate and complete information for inclusion in the official statement, and will be
responsible for reviewing the official statement.
CA Revised 1-2013 Page 8 of 9
14
EXHIBIT C — INSURANCE STATEMENT
Public Financial Management, Inc. ("PFM") has a complete insurance program, including property, casualty,
comprehensive general liability, automobile liability and workers compensation. PFM maintains professional liability
and fidelity bond coverages which total $15 million and $10 million, respectively.
Our Professional Liability policy is a "claims made" policy and our General Liability policy claims would be made by
occurrence.
Deductibles/SIR:
General Liability $0
Automobile $250 comprehensive
$500 collision
Professional Liability (E&O) $500,000
Financial Institution Bond $75,000
Insurance Company & AM Best Rating
Professional Liability (E&O):
Financial Institution Bond:
General Liability:
Automobile Liability:
Excess /Umbrella Liability:
Workers Compensation & Employers Liability
Indian Harbor Insurance Company; (A)
Federal Insurance Company; (A++)
Great Northern Ins. Company; (A++)
Federal Insurance Company
Federal Insurance Company
Pacific Indemnity Company; (A++)
CA Revised 1-2013 Page 9 of 9
15
16
Finance Committee Minutes October 17, 2017
C. Contract Amendment: PFM Financial Advisors, LLC
*Staff is seeking Council approval of a contract amendment with PFM Financial Advisors, LLC to
extend the term expiration date through December 31, 2020 and to increase the "not to exceed"
amount to $300,000. In addition to the refinancing of the 2014 urban renewal debt, the City has
future plans to issue bonds for the Public Safety Plan. PFM provides technical expertise that
benefits the city and helps obtain favorable interest rates. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT AGENDA.
D. August 2017 Department Budgets -to -Actuals Report
Staff provided a report on expenditures compared to allocated budget for each department for
the month of August 2017. General fund expenditures were $3.5 million below budget.
DISCUSSION ONLY.
E. Fire Department Budget
Staff provided a follow up regarding the Fire Department's anticipated budget overage due
primarily to the additional pipeline positions authorized in 2016 and fewer retirements in 2017.
There are currently 24 Fire personnel eligible to retire in three years or less and it was
anticipated that pipeline positions would transfer into retirement vacancies. In 2017 there has
been only one retirement, while the average has been three per year. As the next retirements
occur, staff intends to not fill two of the pipeline positions, bringing the number back down to
three. Staff is recommending a budget amendment of: $240,000 for salaries/benefits of two
pipeline positions, $125,000 for hurricane deployment, which will be reimbursed to the City in
2018, and $35,000 in additional EMS levy funds that will be received this year. Staff also
provided an overview of other anticipated budget amendments, noting that all amendments
are considered housekeeping for transparency since the total general fund will be within
budget. Councilmember McLeod asked for specifics on how fire overtime occurs. Factors
include the rigorous JETC training program, which is a regional approach and requires
additional training hours to obtain driver eligibility. 5-6 personnel have had on and off duty
injuries this year. Fire investigation can occur at odd hours and there has been a significant
arson investigation this year. Committee members discussed the information and requested
that staff return to discuss the Fire Department budget again in the context of the full budget
amendment package, and be prepared to clearly explain the details along with strategies for
the future. They also requested information showing how the pipeline positions have kept
salaries and overtime costs down. Committee members and staff briefly discussed the
hurricane deployments, which are reimbursable to the City. Tukwila has long been committed
to this type of aid, but decisions are made about how many people can be deployed to minimize
the impact to service in Tukwila. RETURN TO COMMITTEE.
III. MISCELLANEOUS
Adjourned at 7:20 p.m.
Committee Chair Approval
Mi 'utes'by LH
17
18
COUNCIL AGENDA SYNOPSIS
I nitia/s
i\1eetuu Date
Prepared by
Mayor's review
Council review
10/23/17
SBD
the Mayor to sign a Collective Bargaining Agreement (CBA) with the United
Police Non -Commissioned Local No. 9241 (04) for 2017-2018.
LR
11/06/17
SB
C
DL. R.
E Public Hearing
Mtg Date
C Other
Mtg Date
CAT'I GORY ►1 Discussion
LI
Mtg Date
111tg
SPONSOR TI Council ❑Mayor ►1 HR •DCD ❑Finance EFire ❑TS ❑P&R ❑Police ❑PIV ❑Court
SPONSOR'S City staff, our labor consultant, and representatives from the United Steelworkers (USW)
SUMMARY Police Non -Commissioned, opened labor negotiations on November 18 2016, in an effort to
reach an agreement on a successor labor contract for the United Steelworkers (USW)
Police Non -Commissioned members. A tentative agreement has been reached and
information is being presented for City Council approval and to authorize the Mayor to sign
the Collective Bargaining Agreement (CBA) for 2017-2018.
ITEM INFORMATION
ITEM No.
3.D.
19
STAFF SPONSOR: STEPHANIE BROWN
ORIGINAL AGENDA DAT E,: 10/23/17
AGI:NDA ITI NI TI
I ,E Authorize
Steelworkers
the Mayor to sign a Collective Bargaining Agreement (CBA) with the United
Police Non -Commissioned Local No. 9241 (04) for 2017-2018.
10/23/17
Motion
Date 11/6/17
❑ Resolution
Mtg Date
Ordinance
Mtg Date
❑ Bid Award
Mtg Date
E Public Hearing
Mtg Date
C Other
Mtg Date
CAT'I GORY ►1 Discussion
LI
Mtg Date
111tg
SPONSOR TI Council ❑Mayor ►1 HR •DCD ❑Finance EFire ❑TS ❑P&R ❑Police ❑PIV ❑Court
SPONSOR'S City staff, our labor consultant, and representatives from the United Steelworkers (USW)
SUMMARY Police Non -Commissioned, opened labor negotiations on November 18 2016, in an effort to
reach an agreement on a successor labor contract for the United Steelworkers (USW)
Police Non -Commissioned members. A tentative agreement has been reached and
information is being presented for City Council approval and to authorize the Mayor to sign
the Collective Bargaining Agreement (CBA) for 2017-2018.
Ri:vii?\'E:I) BY ❑ C.O.W. Mtg.
Trans &Infrastructure
DATE: N/A
CDN Comm
E Finance Comm. E Public Safety Comm.
❑ Parks Comm. E Planning Comm.
COMMITTEE CHAIR:
C Arts Comm.
RECOMMENDATIONS:
SPONSOR/AD1MIN.
C0MMPI'Itti
Human Resources
COST IMPACT / FUND SOURCE
EXPENDI'T'URE RT:QtTIR1?) AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/23/17
Forward to Consent Agenda
MTG. DATE
ATTACHMENTS
10/23/17
Informational Memorandum dated 10/18/17.
(Copy of 2017-2018 Labor Agreement provided under separate cover)
11/6/17
No attachments
19
20
COUNCIL AGENDA SYNOPSIS
1 nitials
Meeting Date
Prepared by
Ma y 1-r review
CouneiI review
10/23/17
PMc„P1-12.
❑ Motion
Mtg Date
❑ Resolution
AItg Date
11/06/17
PMc
I: C
0. P.,
CA'IT(,GORY ►1 Di.;cussion
Mtg Date
SPONSOR ❑Council ❑Mayor HR ❑DCD ►lhinance Fire [ITS P&R 111
Police ❑PIF ❑Court
SPONSOR'S The $2.25 million taxable note, issued in 2014 to help finance the purchase of crime ridden
SUmM.\RY motels for urban renewal purposes, matures December 1, 2017. The Council is being asked
to consider and approve a bond ordinance for issuance of a bond to Cashmere Valley Bank
to refinance the maturing 3 -year note.
REVIEW131D BY E C.O.W. Mtg.
E Trans &Infrastructure
DATE: 10/17/17
E CDN Comm
.1 Finance
ITEM INFORMATION
ITEM No.
3.E.
21
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DA ,: 10/23/17
AGENDA IPI!M TITLE
Approve the ordinance for $2.35 million bond issuance to refinance the urban
renewal 3 -year note that matures December 1, 2017.
10/23/17
❑ Motion
Mtg Date
❑ Resolution
AItg Date
® Ordinance
AN Date 11/6/17
E Bid Award
ANDate
E Public Hearing
Mtg Date
C Other
Mtg Date
CA'IT(,GORY ►1 Di.;cussion
Mtg Date
SPONSOR ❑Council ❑Mayor HR ❑DCD ►lhinance Fire [ITS P&R 111
Police ❑PIF ❑Court
SPONSOR'S The $2.25 million taxable note, issued in 2014 to help finance the purchase of crime ridden
SUmM.\RY motels for urban renewal purposes, matures December 1, 2017. The Council is being asked
to consider and approve a bond ordinance for issuance of a bond to Cashmere Valley Bank
to refinance the maturing 3 -year note.
REVIEW131D BY E C.O.W. Mtg.
E Trans &Infrastructure
DATE: 10/17/17
E CDN Comm
.1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
•
Arts Comm.
RECOMMENDATIONS:
SP)NSOR/ADMIN.
CO)cDIi'Yi'r',I',
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDI'I'URI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source: BOND PROCEEDS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/23/17
Forward to Consent Agenda
11/6/17
MTG. DATE
ATTACHMENTS
10/23/17
Informational Memorandum dated 10/11/17
Ordinance in Draft Form
Presentation from PFM
Minutes from the Finance Committee meeting of 10/17/17
11/6/17
Ordinance in final form
21
22
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE ISSUANCE
AND SALE OF A LIMITED TAX GENERAL OBLIGATION BOND
OF THE CITY IN THE PRINCIPAL AMOUNT OF NOT TO
EXCEED $2,350,000 TO REFUND THE CITY'S OUTSTANDING
LIMITED TAX GENERAL OBLIGATION BOND ANTICIPATION
NOTE, 2014 (TAXABLE NON -REVOLVING LINE OF CREDIT)
AND TO PAY THE COST OF ISSUING THE BOND; PROVIDING
THE FORM OF THE BOND; AUTHORIZING THE SALE OF THE
BOND TO CASHMERE VALLEY BANK; AND PROVIDING FOR
OTHER MATTERS RELATING THERETO; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila, Washington (the "City"), has outstanding its
Limited Tax General Obligation Bond Anticipation Note, 2014 (Taxable Non -Revolving
Line of Credit), issued on December 9, 2014 pursuant to Ordinance No. 2464 passed
by the City Council (the "Council") on December 1, 2014, as amended by Ordinance
No. 2472 passed by the Council on March 16, 2015 (as amended, the "Note
Ordinance"), in the original principal amount of $2,250,000 (the "Note"); and
WHEREAS, the Note is scheduled to mature on December 1, 2017; and
WHEREAS, the Note Ordinance authorizes the City to prepay all or a portion of the
outstanding principal on the Note in advance of its maturity date at any time; and
WHEREAS, after due consideration it appears that it is in the best interest of the
City to pay at maturity or prepay the Note from proceeds of a limited tax general
obligation bond issued in the principal amount of not to exceed $2,350,000 (the
"Bond"); and
WHEREAS, the City has received the offer of Cashmere Valley Bank (the
"Purchaser") set forth in Exhibit A attached hereto (the "Proposal"), to purchase the
Bond; and
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WHEREAS, it is deemed necessary and advisable that the City accept the
Purchaser's offer and issue the Bond as set forth herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions and Interpretation of Terms.
(a) Definitions. As used in this ordinance, the following words shall have the
following meanings, unless the context or use indicates otherwise, words importing the
singular number shall include the plural number and vice versa.
Adjustment Date means the First Interest Rate Adjustment Date and the
Second Interest Rate Adjustment Date.
Bond means the City's Limited Tax General Obligation Bond, 2017 (Taxable),
authorized to be issued pursuant to the terms of this ordinance.
Bond Counsel means Pacifica Law Group LLP, or an attorney at law or a firm
of attorneys, selected by the City.
Bond Register means the registration records for the Bond maintained by the
Bond Registrar.
Bond Registrar means the City Finance Director, whose duties include
registering and authenticating the Bond, maintaining the Bond Register, transferring
ownership of the Bond, and paying the principal of and interest on the Bond.
City means the City of Tukwila, Washington, a municipal corporation duly
organized and existing under the laws of the State of Washington.
City Administrator means the duly appointed and acting City Administrator,
including anyone acting in such capacity for the position, or the successor to the duties
of that office.
City Attorney means the duly appointed and acting City Attorney, including
anyone acting in such capacity for the position, or the successor to the duties of that
office.
City Clerk means the duly appointed and acting City Clerk of the City or the
successor to the duties of that office.
Commission means the United States Securities and Exchange Commission.
Council or City Council means the Tukwila City Council, as the general
legislative body of the City as the same is duly and regularly constituted from time to
time.
Debt Service Fund means the fund or account created pursuant to this
ordinance for the purpose of paying debt service on the Bond.
Finance Director means the duly appointed and acting Finance Director of the
City or the successor to such officer.
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First Interest Rate Adjustment Date means December 1, 2020.
Interest Rate means: (a) from the date of issuance to (but not including) the
First Interest Rate Adjustment Date, a fixed rate of interest of 2.6% per annum; (b) from
the First Interest Rate Adjustment Date to (but not including) the Second Interest Rate
Adjustment Date, a fixed rate of interest of 2.8% per annum; and (c) from the Second
Interest Rate Adjustment Date to the Maturity Date, a fixed rate of interest of 3.0% per
annum.
Maturity Date means the final date of maturity stated in the Bond, which shall
be approximately five years from the date of issuance of the Bond.
Mayor or City Mayor means the elected Mayor of the City, or the successor to
the duties of that office.
Note means the City's Limited Tax General Obligation Bond Anticipation Note,
2014 (Taxable Non -Revolving Line of Credit), issued on December 9, 2014 pursuant to
the Note Ordinance.
Note Ordinance means Ordinance No. 2464 passed by the Council (on
December 1, 2014, as amended by Ordinance No. 2472 passed by the Council on
March 16, 2015.
Proposal means the proposal letter submitted by the Purchaser substantially
in the form attached hereto as Exhibit A.
Purchaser means Cashmere Valley Bank, Cashmere, Washington, and its
successors and assigns.
Registered Owner means the person named whose name the Bond is
registered on the Bond Register.
Rule means the Securities and Exchange Commission's Rule 15c2-12 under
the Securities Exchange Act of 1934, as the same may be amended from time to time.
Second Interest Rate Adjustment Date means December 1, 2021.
State means the State of Washington.
(b) Interpretation. In this ordinance, unless the context otherwise requires:
(1) The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any
similar terms, as used in this ordinance, refer to this ordinance as a whole and not to
any particular article, section, subdivision or clause hereof, and the term "hereafter"
shall mean after, and the term "heretofore" shall mean before, the date of this
ordinance;
(2) Words of the masculine or feminine gender shall mean and include
correlative words of any gender and words importing the singular number shall mean
and include the plural number and vice versa;
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25
(3) Words importing persons shall include firms, associations, partnerships
(including limited partnerships), trusts, corporations and other legal entities, including
public bodies, as well as natural persons;
(4) Any headings preceding the text of the several articles and sections of this
ordinance, and any table of contents or marginal notes appended to copies hereof,
shall be solely for convenience of reference and shall not constitute a part of this
ordinance, nor shall they affect its meaning, construction or effect; and
(5) All references herein to "articles," "sections" and other subdivisions or
clauses are to the corresponding articles, sections, subdivisions or clauses hereof.
Section 2. Authorization of the Bond.
(a) For the purpose of paying at maturity or prepaying the Note and paying costs of
issuance of the Bond, the City is hereby authorized to issue and sell a limited tax
general obligation bond in the principal amount not to exceed $2,350,000 (the "Bond").
(b) The Bond shall be a general obligation of the City and shall be designated "City
of Tukwila, Washington, Limited Tax General Obligation Bond, 2017 (Taxable)" or other
such designation as set forth in the Bond and approved by the Finance Director. The
Bond shall be dated as of its date of delivery to the Purchaser, shall be fully registered
as to both principal and interest, shall be in one denomination, and shall mature on the
Maturity Date. The Bond shall bear interest from its dated date or the most recent date
to which interest has been paid at the Interest Rate then in effect, as the same may be
adjusted pursuant to the Proposal and set forth herein. The Interest Rate shall reset on
each Adjustment Date, and shall remain in effect until but not including the next
Adjustment Date. Interest on the principal amount of the Bond shall be calculated per
annum on a 30/360 basis, or as otherwise provided in the Bond. Principal of the Bond
shall be payable on the Maturity Date and interest on the Bond shall be paid semi-
annually on June 1 and December 1, beginning June 1, 2018, to the Maturity Date or
prior prepayment.
Section 3. Registration, Exchange and Payments.
(a) Registrar/Bond Registrar. The Finance Director shall act as Bond Registrar.
The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the
Bond if transferred or exchanged in accordance with the provisions of the Bond and this
ordinance and to carry out all of the Bond Registrar's powers and duties under this
ordinance.
(b) Registered Ownership. The City and the Bond Registrar may deem and treat
the Registered Owner of the Bond as the absolute owner for all purposes, and neither
the City nor the Bond Registrar shall be affected by any notice to the contrary.
Payment of the Bond shall be made only as described in subsection (d) below. All such
payments made as described in subsection (d) below shall be valid and shall satisfy the
liability of the City upon the Bond to the extent of the amount so paid.
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(c) Transfer or Exchange of Registered Ownership. The Purchaser shall have
the right at any time to assign, transfer or convey the Bond in whole but no such
assignment, transfer or conveyance shall be effective as against the City unless and
until the Purchaser has delivered to the City prior written notice thereof that discloses
the name and address of the assignee and such assignment, transfer or conveyance
shall be made only to (i) an affiliate of the Purchaser or (ii) banks, wholly-owned direct
or indirect subsidiaries of banks or bank holding companies, insurance companies or
other financial institutions or their affiliates that signs a qualified purchaser letter in
substantially the same form as provided by the Purchaser in connection with the
issuance of the Bond and otherwise satisfactory to Bond Counsel. Nothing herein shall
limit the right of the Purchaser or its assignees to sell or assign participation interests in
the Bond to one or more entities listed in (i) or (ii).
(d) Place and Medium of Payment. Both principal of and interest on the Bond
shall be payable in lawful money of the United States of America. Principal and interest
on the Bond shall be payable by check, warrant, ACH transfer or by other means
mutually acceptable to the Purchaser and the City. Upon final payment of principal and
interest of the Bond, the Registered Owner shall surrender the Bond for cancellation at
the office of the Bond Registrar in accordance with this ordinance.
Section 4. Prepayment. The outstanding principal amount of the Bond may be
prepaid in whole or in part at any time prior to the Maturity Date at a price of par plus
accrued interest to the date of prepayment. The City shall provide at least 15 calendar
days prior written notice of any intended prepayment. If the Bond is prepaid in full in
accordance with this Section 4, interest shall cease to accrue on the date the Bank
receives such prepayment.
Section 5. Form of Bond. The Bond shall be in substantially the form set forth in
Exhibit B, which is incorporated herein by this reference.
Section 6. Execution of Bond.
(a) The Bond shall be executed on behalf of the City with the manual or facsimile
signature of the Mayor, and shall be attested by the manual or facsimile signature of the
Clerk.
(b) Only such Bond as shall bear thereon a Certificate of Authentication in the form
set forth in Exhibit B, manually executed by the Bond Registrar, shall be valid or
obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate
of Authentication shall be conclusive evidence that the Bond so authenticated has been
duly executed, authenticated and delivered hereunder and is entitled to the benefits of
this ordinance.
(c) In case either of the officers who shall have executed the Bond shall cease to
be an officer or officers of the City before the Bond so signed shall have been
authenticated or delivered by the Bond Registrar, or issued by the City, such Bond may
nevertheless be authenticated, delivered and issued and upon such authentication,
delivery and issuance, shall be as binding upon the City as though those who signed
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27
the same had continued to be such officers of the City. The Bond may also be signed
and attested on behalf of the City by such persons who at the date of the actual
execution of the Bond, are the proper officers of the City, although at the original date
of such Bond any such person shall not have been such officer of the City.
Section 7. Application of Bond Proceeds. Proceeds of the Bond shall be
distributed as follows:
(a) The amount necessary to pay or prepay the outstanding principal of and
interest on the Note on the date of maturity or prepayment, respectively, plus any
prepayment penalties or related fees, shall be deposited into the Note Account (as
defined in the Note Ordinance) and shall be used within 30 days of the issuance of the
Bond to redeem the Note in accordance with its terms. After the Note is paid in full, the
Note shall be cancelled and delivered to the City.
(b) The remaining proceeds of the Bond shall be used by the City to pay costs of
issuance of the Bond or shall be deposited into the Debt Service Fund.
(c) The Finance Director is hereby authorized to select the date of prepayment (if
any) and to call the Note for prepayment prior to maturity on such date in accordance
with the terms of the Note Ordinance. The Finance Director and the appropriate City
officials are further authorized to execute such documents and to take such actions as
necessary to pay or prepay the Note in accordance with its terms and this ordinance.
Section 8. Pledge of Funds and Credit; General Obligation.
(a) The City hereby authorizes the creation of a fund or account to be used for the
payment of debt service on the Bond (the "Debt Service Fund"). No later than the date
each payment of principal of or interest on the Bond becomes due, the City shall
transmit sufficient funds, from the Debt Service Fund or from other legally available
sources, to the Registered Owner for the payment of such principal or interest. Money
in the Debt Service Fund may be invested in legal investments for City funds.
(b) The City hereby irrevocably covenants and agrees for as long as the Bond is
outstanding and unpaid that each year it will include in its budget and levy an ad
valorem tax upon all the property within the City subject to taxation in an amount that
will be sufficient, together with other revenues and money of the City legally available
for such purposes, to pay the principal of and interest on the Bond when due.
(c) The City hereby irrevocably pledges that the annual tax provided for herein to
be levied for the payment of such principal and interest shall be within and as a part of
the tax levy permitted to cities without a vote of the people, and that a sufficient portion
of each annual levy to be levied and collected by the City prior to the full payment of the
principal of and interest on the Bond will be and is hereby irrevocably set aside, pledged
and appropriated for the payment of the principal of and interest on the Bond. The full
faith, credit and resources of the City are hereby irrevocably pledged for the annual levy
and collection of said taxes and for the prompt payment of the principal of and interest
on the Bond when due.
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Section 9. Sale of the Bond.
(a) The Bond shall be sold to the Purchaser pursuant to the terms of this
ordinance and the Proposal. The City hereby accepts the Proposal, which is attached
as Exhibit A and incorporated herein by this reference. The Finance Director is hereby
authorized: (a) to approve the principal amount of the Bond; (b) to execute a bond
purchase agreement with the Purchaser; and (c) to agree to any other terms, conditions
and covenants that are in the best interest of the City and in accordance with the
Proposal, so long as the principal amount of the Bond does not exceed $2,350,000 and
the terms of the Bond are otherwise consistent with the terms of this ordinance.
(b) The appropriate City officials, including but not limited to the City Mayor, City
Administrator and the Finance Director, are hereby authorized and directed to do
everything necessary for the prompt issuance, execution and delivery of the Bond and
for the proper application and use of the proceeds thereof.
Section 10. Ongoing Disclosure; Covenants.
(a) Ongoing Disclosure. The Bond is exempt from ongoing disclosure
requirements of the Rule.
(b) Covenants. So long as the Bond is outstanding, the City hereby covenants
and agrees to provide the Registered Owner:
(1) Copies of the City's audited financial statements within a reasonable time
after such statements become available; and
(2) Financial or other information as may be reasonably requested from time
to time.
Section 11. Lost, Stolen or Destroyed Bond. In case the Bond shall be lost,
stolen or destroyed while in the Registered Owner's possession, the Bond Registrar
may at the request of the Registered Owner execute and deliver a new Bond of like
date, number and tenor to the Registered Owner thereof upon the Registered Owner's
paying the expenses and charges of the City and the Bond Registrar in connection
therewith and upon its filing with the City written certification that such Bond was
actually lost, stolen or destroyed and of its ownership thereof. In the case the Bond
shall be lost, stolen, or destroyed while in the Registered Owner's possession, the
Registered Owner may elect upon final payment of principal and interest of the Bond to
surrender a photocopy of the Bond for cancellation at the office of the Bond Registrar
together with written certification that such Bond was actually lost, stolen or destroyed
and of its ownership thereof.
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Section 12. Severability; Ratification. If any one or more of the covenants or
agreements provided in this ordinance to be performed on the part of the City shall be
declared by any court of competent jurisdiction to be contrary to law, then such
covenant or covenants, agreement or agreements, shall be null and void and shall be
deemed separable from the remaining covenants and agreements of this ordinance and
shall in no way affect the validity of the other provisions of this ordinance or of the
Bond. All acts taken pursuant to the authority granted in this ordinance but prior to its
effective date are hereby ratified and confirmed.
Section 13. Payments Due on Holidays. If an interest and/or principal payment
date for the Bond is not a business day, then payment shall be made on the next
business day and no interest shall accrue for the intervening period.
Section 14. Corrections by City Clerk. Upon approval of the City Attorney and
Bond Counsel, the City Clerk is hereby authorized to make necessary corrections to
this ordinance, including but not limited to the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; ordinance numbering and
section/subsection numbering; and other similar necessary corrections.
Section 15. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Pacifica Law Group LLP, Bond Counsel
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachments:
Exhibit A — Proposal — Cashmere Valley Bank
Exhibit B — Form of Bond / Certificate of Authentication and Registration
W: Word Processing\Ordinances\LTGO Bond -2017 Cashmere Valley Bank 10-10-17
30 PM:bjs
Page 8 of 8
Exhibit A
Copy of Purchaser's Proposal
[attached]
A-1
31
City of Tukwila
Limited Tax General Obligation Bond, 2017 (Taxable)
Term Sheet
(Subject to Bank underwriting and credit approval)
September 25, 2017
1. Issuer: City of Tukwila, King County Washington (the "City")
2. Amount: $2,350,000
3. Form: Registered Limited Tax General Obligation Bond, 2017 (Taxable)
(the "Bond") issued by the City and purchased by Cashmere
Valley Bank at private sale.
4. Purpose: Proceeds would be used to refund the City's LTGO Bond
Anticipation Note, 2014 (Taxable) which was used to acquire
certain improved property on Tukwila International Boulevard for
the purpose of redevelopment, and to pay certain costs of Bond
issuance.
5. Bond Terms:
a) Interest Rate and Terms:
The Bond would be structured as a taxable non -amortizing bond
with a final maturity of either 3, 4 or 5 years. The rate of interest for the
first 3 years would be 2.6%. The rate of interest for year 4 would be 2.8%,
and for year 5, 3.0%. Interest would be computed on the basis of a 360 -
day year consisting of twelve 30 -day months. The Bond would be dated
the Date of Delivery and would bear interest from its date. The City may
choose if interest is paid monthly, quarterly or semi-annually.
b) Transferability
Cashmere Valley Bank would hold the Bond with no intent to sell or
transfer. The Bond may be transferred only in whole to a qualified
investor.
32
City of Tukwila
Limited Tax General Obligation Bond 2017 (Taxable)
Page 2
c) Security
The Bond would be a limited tax general obligation supported by the full
faith and credit of the City.
6. Prepayment:
The outstanding principal amount of the Bond may be prepaid in whole or in part
at any time prior to the Maturity Date at par plus accrued interest to the date of
prepayment. The City would provide the Bank with written notice of any
intended prepayment at least 15 days prior to such prepayment date.
7. Fees: The Bank would not charge any fees for the Bond, and does not expect
any legal costs.
8. Additional Terms: The Bond documents would be in the standard forms
customarily required by the Bank for municipal funding and would include
additional terms and conditions not discussed above. The City would provide its
annual financial report to the Bank during the period the Bond is outstanding and
held by the Bank. At the date of closing the Bond, the financial condition and
credit of the City and all other features of this transaction would be as represented
to the Bank without material adverse change.
Please note that this term sheet is for discussion purposes only and does not represent a
commitment on the part of the Bank to lend funds. The Bank agrees to the proposed
schedule of events presented in the Request for Proposals.
ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND
CREDIT, OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE
NOT ENFORCEABLE UNDER WASHINGTON LAW.
33
34
Exhibit B
Form of Bond
UNITED STATES OF AMERICA
NO. R-1 $
STATE OF WASHINGTON
CITY OF TUKWILA
LIMITED TAX GENERAL OBLIGATION BOND, 2017 (TAXABLE)
DATE OF ISSUANCE: [ , 2017]
MATURITY DATE: ( , 2022]
REGISTERED OWNER: CASHMERE VALLEY BANK, CASHMERE WASHINGTON
PRINCIPAL AMOUNT: MILLION AND DOLLARS
The City of Tukwila, Washington, a municipal corporation organized and existing
under and by virtue of the laws of the State of Washington (the "City"), hereby
acknowledges itself to owe and for value received promises to pay to the Registered
Owner identified above, on or before the Maturity Date identified above, the Principal
Amount identified above. This bond shall bear interest on the outstanding principal
balance at the interest rate then in effect (the "Interest Rate"), as follows:
(a) from the Date of Issuance identified above to (but not including) the First
Interest Rate Adjustment Date (December 1, 2020), a fixed rate of interest of
2.6% per annum,
(b) from the First Interest Rate Adjustment Date to (but not including) the Second
Interest Rate Adjustment Date (December 1, 2021), a fixed rate of interest of
2.8% per annum, and
(c) from the Second Interest Rate Adjustment Date to the Maturity Date, a fixed
rate of interest of 3.0% per annum.
Interest on this bond shall accrue from the Date of Issuance until paid and shall be
computed per annum on the principal amount outstanding on a 30/360 basis. The
Interest Rate shall reset on each Adjustment Date as described above, and shall remain
in effect until but not including the next Adjustment Date. Principal of this bond shall be
payable on the Maturity Date and interest on this bond shall be paid semi-annually on
June 1 and December 1, beginning June 1, 2018, to the Maturity Date or prior
prepayment.
B-1
35
36
Both principal of and interest on this bond shall be payable in lawful money of the
United States of America. Principal and interest on this bond shall be payable by check
or warrant or by other means mutually acceptable to the Registered Owner and the City.
Upon final payment of principal and interest of this bond, the Registered Owner shall
surrender this bond for cancellation at the office of the Bond Registrar in accordance
with Ordinance No. of the City (the "Bond Ordinance").
This bond is issued pursuant to the Bond Ordinance to redeem the City's Limited
Tax General Obligation Bond Anticipation Note, 2014 (Taxable Non -Revolving Line of
Credit) and to pay costs of issuance for this bond. Capitalized terms used in this bond
have the meanings given such terms in the Bond Ordinance.
The City may prepay this bond on any date upon providing at least 15 calendar
days prior written notice to the Registered Owner, as further provided in the Bond
Ordinance.
The City has in the Bond Ordinance authorized the creation of a fund to be used for
the payment of debt service on this bond, designated as the Debt Service Fund. The
Debt Service Fund shall be drawn upon for the sole purpose of paying the principal of
and interest on this bond.
The City hereby irrevocably covenants and agrees with the owner of this bond that
it will include in its annual budget and levy taxes annually, within and as a part of the tax
levy permitted to the City without a vote of the electorate, upon all the property subject
to taxation in amounts sufficient, together with other money legally available therefor, to
pay the principal of and interest on this bond as the same shall become due. The full
faith, credit and resources of the City are hereby irrevocably pledged for the annual levy
and collection of such taxes and the prompt payment of such principal and interest.
Owners of this bond do not have a security interest in particular revenues or assets
of the City. This bond is not a debt or indebtedness of the State of Washington, or any
political subdivision thereof other than the City.
This bond shall not be valid or become obligatory for any purpose or be entitled to
any security or benefit under the Bond Ordinance until the Certificate of Authentication
hereon shall have been manually signed by or on behalf of the Bond Registrar or its
duly designated agent.
This bond is issued pursuant to the Constitution and laws of the State of
Washington, and duly adopted ordinances of the City. This bond is transferable upon
compliance with the conditions set forth in the Bond Ordinance.
It is hereby certified that all acts, conditions and things required by the Constitution
and statutes of the State of Washington to exist, to have happened, been done and
performed precedent to and in the issuance of this bond exist, have happened, been
done and performed and that the issuance of this bond does not violate any
constitutional, statutory or other limitation upon the amount of bonded indebtedness that
the City may incur.
B-2
IN WITNESS WHEREOF, the City of Tukwila, Washington, has caused this bond to
be executed by the manual or facsimile signature of the Mayor of the City Council and
attested by the manual or facsimile signature of the Clerk, as of this day of
, 2017.
[SEAL] CITY OF TUKWILA, WASHINGTON
By
Allan Ekberg, Mayor
ATTEST:
Christy O'Flaherty, MMC, City Clerk
CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This bond is the City of Tukwila, Limited Tax General Obligation Bond, 2017
(Taxable) described in the within mentioned Bond Ordinance and is registered in the
name of the Registered Owner on the books of the City, in the office of the City Finance
Director (the "Bond Registrar"), as to both principal and interest, as noted in the
registration blank below. All payments of principal of and interest on this bond shall be
made by the City to the Registered Owner from the Debt Service Fund.
Date of Name and Address of Signature of
Registration Registered Owner Bond Registrar
, 2017
B-3
Finance Director
37
CERTIFICATE
I, the undersigned, the Clerk of the City of Tukwila, Washington (the "City"), DO
HEREBY CERTIFY:
1. That the attached Ordinance No. (the "Ordinance") is a full, true and
correct copy of an ordinance duly passed at a regular meeting of the City Council of the
City held at the regular meeting place thereof on November 6, 2017 as that ordinance
appears in the minute book of the City; and the Ordinance will be in full force and effect
five (5) days after its passage and publication as provided by law; and
2. That the meeting was duly convened and held in all respects in accordance with
law, and to the extent required by law, due and proper notice of such meeting was
given; that a legal quorum was present throughout the meeting and a legally sufficient
number of members of the Council voted in the proper manner for the passage of said
Ordinance; that all other requirements and proceedings incident to the proper passage
of said Ordinance have been fully fulfilled, carried out and otherwise observed; and that
I am authorized to execute this certificate.
3. That Ordinance No. has not been amended, supplemented or
rescinded since its passage and is in full force and effect and that I am authorized to
execute this certificate.
IN WITNESS WHEREOF, I have hereunto set my hand this day
of , 2017.
38
CITY OF TUKWILA, WASHINGTON
Christy O'Flaherty, MMC, City Clerk
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/06/17
RT
G,i&i
D l -.R
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT • P&R ❑ Police ® PIU
SPONSOR'S Council is being asked to approve the Water Reservoir and Pump Station Feasibility Study.
SUiMMARY WA State Department of Health is requiring that the City provide additional water storage
and this agreement will study the possibility of using Highline Water District's CrestView
Reservoir's extra capacity instead of building a new reservoir. Carollo Engineers was the
only firm of five to submit Requests for Qualifications. Council is being asked to approve
the Carollo Engineers` consultant agreement for $47,005.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 10/24/17
U F&S Cmte
Comm.
CHAIR: KATE
❑ Transportation
Cmte
ITEM INFORMATION
ITEM No.
3.F.
CAS NUMBER:
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/06/17
AGENDA I'LIM Trrl_I. Water Reservoir and Pump Station
Feasibility Study Consultant Agreement with Carollo Engineers
CATEGORY • Discussion
® Motion
Mtg Date 11/06/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT • P&R ❑ Police ® PIU
SPONSOR'S Council is being asked to approve the Water Reservoir and Pump Station Feasibility Study.
SUiMMARY WA State Department of Health is requiring that the City provide additional water storage
and this agreement will study the possibility of using Highline Water District's CrestView
Reservoir's extra capacity instead of building a new reservoir. Carollo Engineers was the
only firm of five to submit Requests for Qualifications. Council is being asked to approve
the Carollo Engineers` consultant agreement for $47,005.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 10/24/17
U F&S Cmte
Comm.
CHAIR: KATE
❑ Transportation
Cmte
U Parks
U Planning Comm.
COMMITTEE
KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$47,005.00 $50,000.00 $0.00
Fund Source: 401 WATER FUND (PAGE 71, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/06/17
MTG. DATE
ATTACHMENTS
11/06/17
Informational Memorandum dated 10/20/17
Consultant Rating Sheet
Page 71, 2017 CIP
Carollo Engineers' Consultant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 10/24/17
39
40
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: October 20, 2017
SUBJECT: Water Reservoir and Pump Station
Project No. 91240102
Consultant Selection and Agreement for 2017
ISSUE
Approve Carollo Engineers for the Water Reservoir and Pump Station Study.
BACKGROUND
The Washington State Department of Health is requiring that the City provide additional water
storage and this project will study the possibility of using Highline's CrestView Reservoir's
extra capacity instead of building a new reservoir.
ANALYSIS & FISCAL IMPACT
The City invited Requests for Professional Qualifications (RPQ) from five consulting firms that
were listed in the Municipal Research and Services Center's Consultant Roster. Only one RPQ
was received for the Water Reservoir and Pump Station project from Carollo Engineers. Carollo
Engineers has completed other design projects for the City and their work has been
satisfactory.
Consultant Budget for
Agreement 2017
Water Reservoir and Pump Station Study $ 47,005.00 50 000.00
RECOMMENDATION
Council is being asked to approve the consultant agreement with Carollo Engineers for the
Water Reservoir and Pump Station Study in the amount of $47,005.00 and consider this item
on the Consent Agenda at the November 6, 2017 Regular Meeting.
Attachments: Consultant Rating Sheet
Page 71, 2017 CIP
Consultant Agreement with Scope of Work
W\PW Eng \PROJECTS\A- WT Projects\Water Reservoir Siting Study (91240102)\2017 Reservoir Study memo 102017.docx
41
42
WATER RESERVOIR AND PUMP STATION
.6Q
Qrtp�
caC
a
Carollo is selected for the project.
No response
No response
No response
No response
10
10
10
10
10
10'
Carollo
10
10
9
9
10
9
57
1
HDR
0
0
0
0
0
0
0
0
Coffman
0
0
0
0
0
0
0
0
Brown &Caldwell
0
0
0
0
0
0
0
0
KenndyJinks
0
0
0
0
0
0
0
0
Carollo is selected for the project.
No response
No response
No response
No response
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Water Reservoir and Pump Station Project No, 91240102
Design and construct a new 1.5 million gallon water storage reservoir with a 3,300 gpm pump station.
The Department of Health is requiring that the City provide additional water storage in the 360 pressure zone,
which includes the Commercial Business District. A pump station is needed for fire flow.
Design funds in 2017 will study the possibility of using Highline's CrestView Reservoir's extra capacity instead of
building a new reservoir. Siting study in 2013 showed optimal site location in the Manufacturing/Industrial Center
(MIC). May also be included in new PW Shop facilities.
Additional staff will be needed to provide maintenance for the new reservoir and pumps.
The pump station may not be required depending on the location of the proposed reservoir.
FINANCIAL
in $000's)
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
26
50
500
500
1,076
Land (RM/)
100
100
Const. Mgmt.
400
400
800
Construction
2,600
2,600
5,200
TOTAL EXPENSES
26
0
50
0
600
3,500
3,000
0
0
7,176
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Bond
3,000
3,000
6,000
Mitigation Expected
0
Utility Revenue
26
0
50
0
600
500
0
0
0
1,176
TOTAL SOURCES
26
0
50
0
600
3,500
3,000
0
0
7,176
Location to be determined.
2017 - 2022 Capital Improvement Program 71
44
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Carollo Engineers, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled Water Reservoir and Pump Station.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending , unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than January 31, 2018 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $47,005.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
45
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current.A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA46 revised: 1-2013 Page 3
Consultant services of others required for the performance of the Consultant's services
hereunder, and the Consultant shall be entitled to use and rely upon all such information and
services provided by the City or others in performing the Consultant's services under this
Agreement.
21. Estimates and Proiections. The Consultant has no control over the cost of labor, materials,
equipment or services furnished by others, over the incoming water quality and/or quantity,
or over the way the City's plant and/or associated processes are operated and/or maintained.
Data projections and estimates are based on the Consultant's opinion based on experience
and judgment. The Consultant cannot and does not guarantee that actual costs and/or
quantities realized will not vary from the data projections and estimates prepared by the
Consultant and the Consultant will not be liable to and/or indemnify the City and/or any third
party related to any inconsistencies between the Consultant's data projections and estimates
and actual costs and/or quantities realized by the City and/or any third party in the future.
22. Third Parties. The services to be performed by the Consultant are intended solely for the
benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to
rely on the Consultant's performance of its services hereunder, and no right to assert a claim
against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of the Consultant's services
hereunder.
23. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised : 1-2013
Page 5
47
Highline water district intertie
Water district 75 intertie
Water district #75 intertie
City of Tukwila
Preliminary Water Reservoir and Pump Station Feasibility Study
The City of Tukwila (City) has proposed leasing storage from Highline Water District (Highline) rather
than construct a City owned 1.3 MG reservoir and pump station, which was identified in the City's 2013
Comprehensive Water Plan. In 2014, the City and Carollo evaluated sites for a City owned reservoir and
identified Cerini Hill (abandoned SWAT training facility) as the preferred location for the planned
$7,180,000 reservoir and pump station. This study will consider the operational and cost effectiveness of
leasing storage from Highline.
ASSUMPTIONS
• Carollo Engineers, Inc. will be referred to as "Consultant" in this document.
• City of Tukwila will be referred to as "City" in this document.
• Highline Water District will be referred to as "Highline" in this document.
• The City will obtain water quality on Highline's finished water quality in electronic format. No
water quality data will be collected.
• No new water quality data will be collected as part of the study.
• The 2013 Water System Plan hydraulic model will be used as the basis for the analysis.
• The City will obtain costs for leasing storage from Highline.
• All costs will be AACE Class V estimates.
TASKS
1. Summarize Water Quality. Summarize finished water quality from Highline and the City. It is
assumed the City will obtain the water quality data and provide it electronically. Compare water
quality to primary and secondary drinking water standards. No mixing study or evaluating the
corrosively either Highline or City water will be conducted as part of this work. However, the
data will be reviewed to confirm data availability for a future study. Additional data collection
will be recommended, if needed.
2. Purpose of Storage. Establish City's potential uses for the Highline reservoir (emergency storage,
fire storage, equalizing, etc.). Estimate the frequency of use, volume of storage and flow rates
required for each potential use.
o Meeting No. 1— Storage Uses. Review water quality and identify storage uses for leased
reservoir with City staff. Establish criteria for hydraulic modeling and comparison of
alternatives.
o Meeting No. 3 — Highline Coordination. Meet with Highline Staff to discuss leasing
storage. Review purpose of uses, potential operations, and known infrastructure
challenges. Identify limitations by either Highline or the City
3. System analysis.
o Update hydraulic model. Update the hydraulic model to incorporate piping changes
identified in the 2016 Pipeline Asset Management Update project. Develop potential
PRV settings for the Highline intertie based on the potential storage uses. Update short -
8/29/2017 1
48
City of Tukwila
Preliminary Water Reservoir and Pump Station Feasiblity Study
Exhibit A - Schedule of Charges
TASK / DESCRIPTION
c� a)
a) Co.
Q Y
a`.) 03
. U
C'J O N c c c
oa�mN - ••_O C c o `co
d a E E @ u
NCD 05 _a
Cr)
U
C
o c N oc'(13 W aj
-CO2O�0 ffO
- < C/)) 01-
d
Clerical/WP
Total Labor Rate
$ 226 $ 175 $ 155 $ 135 $
135 $ 90
Total
Hours
Carollo
Labor
Cost
OTHER DIRECT COSTS
Travel
and
Printing
PECE
$11.70
Total
ODC
TOTAL
COST
Tasks
1
2
3
Water Quality
Purpose of Storage
System Analysis
4 TM No. 1
5 Project Managemer
Total
2.0
4.0
8.0
4.0
4.0
22.0
2.0
16.0
16.0
8.0
16.0
58.0
8.0
8.0
16.0
4.0
0.0
36.0
16.0
24.0
80.0
24.0
2.0
146.0
0.0
2.0
8.0
8.0
0.0
18.0
1.0
1.0
1.0
0.0
4.0
7.0
29
55
129
48
26
$ 4,292
$ 8,544
$ 19,058
$ 7,244
$ 4,334
$ - $ 339 $ 339
$ 50 $ 644 $ 694
$ 25 $ 1,509 $ 1,534
$ 100 $ 562 $ 662
$ $ 304 $ 304
$ 4,631
$ 9,238
$ 20,592
$ 7,906
$ 4,638
287
43,472
$ 175 $ 3,358 $ 3,533
$ 47,005
• 8/29/2017
1 of 1
50
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 24, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kate Kruller, Chair; Joe Duffie, Dennis Robertson
Staff: Robin Tischmak, Gail Labanara, Stacy Hansen, Pat Brodin, Mike Cusick, Mike Perfetti,
Laurel Humphrey
Guest: Jerry Thornton, resident
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir and Pump Station
*Staff is seeking Council approval of a consultant agreement with Carollo Engineers in the amount
of $47,005.00 for the Water Reservoir and Pump Station Feasibility Study. The Washington State
Department of Health is requiring that the City provide additional water storage and this project
will study the possibility of using Highline's Crestview Reservoir's extra capacity instead of building
a new reservoir. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT
AGENDA.
B. Supplemental Amendment: Fort Dent Park BNSF Sewer Relocation
Staff is seeking Council approval of Supplemental Agreement No. 3 with KPFF Consulting
Engineering in the amount of $7,876.20 for design of the Fort Dent Park BNSF Sewer Relocation
Project. The original project scope omitted the cathodic protection of the steel casing under the
BNSF tracks, which is required by the railroad. The amendment also covers additional time needed
to complete plans and specifications for relocation of the sanitary sewer force main due to slow
document review by BNSF. Funding for this amendment is available from the 2017 construction
budget. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT AGENDA.
There was consensus to consider the utility customer assistance programs for utilities as the next item
of business.
C. Customer Assistance for Utility Payments
Staff updated the committee on possibilities to expand customer assistance for the City's water,
sewer, and surface water utilities. Currently the City offers a 50% discount on utility bills to seniors
(62+) and permanently disabled individuals making less than $32,000 annually. The 2016 Utilities
Committee requested continuation of this policy discussion to include the cost of program
expansion, described as follows:
1) Increasing the income limit to $34,000 or $35,000 would cost approximately $741.50
for each new sign-up. Staff does not believe this would assist a significant number of new
people.
51
52
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
• Ma or''s review
Council review
11/06/17
RT V_�-
ji/1/j/1"r
D y,,
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
U Other
Mtg
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire U IT ❑ P&'R ❑ Police K PIF
SPONSOR'S Contract No. 15-054 with KPFF Consulting Engineers provides design services for the Fort
SUMMARY Dent Park BNSF Sewer Relocation Project. This supplement will add cathodic protection of
the steel casing to the construction bidding documents that are required by the railroad. As
the design funds have been exhausted, funding from construction will be required for this
supplement. Council is being asked to approve KPFF Engineers' Supplemental Agreement
No. 3 to Contract No. 15-054 in the amount of $7,876.20.
REVIEWED BY
MI COW Mtg.
❑ CA&P Cmte ❑ F&S Cmte
Cmte ❑ Arts Comm. ❑ Parks Comm.
COMMITTEE CHAIR:
11 Transportation
ITEM INFORMATION
ITEM NO.
3.G.
53
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/06/17
AGENDA I rIG I TITLE Fort Dent Park BNSF Sewer Relocation
Design Supplemental Agreement No. 3 with KPFF Consulting Engineers
CATEGORY ❑ Discussion
Mtg Date
I
Motion
Date 11/06/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
U Other
Mtg
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire U IT ❑ P&'R ❑ Police K PIF
SPONSOR'S Contract No. 15-054 with KPFF Consulting Engineers provides design services for the Fort
SUMMARY Dent Park BNSF Sewer Relocation Project. This supplement will add cathodic protection of
the steel casing to the construction bidding documents that are required by the railroad. As
the design funds have been exhausted, funding from construction will be required for this
supplement. Council is being asked to approve KPFF Engineers' Supplemental Agreement
No. 3 to Contract No. 15-054 in the amount of $7,876.20.
REVIEWED BY
MI COW Mtg.
❑ CA&P Cmte ❑ F&S Cmte
Cmte ❑ Arts Comm. ❑ Parks Comm.
COMMITTEE CHAIR:
11 Transportation
Cmte
❑ Utilities
DATE: 10/24/17
U Planning Comm.
KATE KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$7,876.20 $844,000.00 $0.00
Fund Source: 402 SEWER FUND (PAGE 82, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/06/17
MTG. DATE
ATTACHMENTS
11/06/17
Informational Memorandum dated 10/20/17
Page 82, 2017 CIP
KPFF's Supplemental Agreement No. 3 to Contract No. 15-054
Minutes from the Transportation & Infrastructure Committee meeting of 10/24/17
53
54
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Mike Cusick, Senior Program Manager
DATE: October 20 2017
SUBJECT: Fort Dent Park BNSF Sewer Relocation -Design
Project No. 91530101, Contract No. 15-054
Amendment No. 3
ISSUE
Approve Amendment No. 3 with KPFF Consulting Engineers (KPFF), Inc.
BACKGROUND
In 2015, the City contracted with KPFF to design the relocation of the sanitary sewer force main
required by BNSF as the railroad is adding a third set of tracks.
DISCUSSION
KPFF omitted from their original project scope the cathodic protection of the steel casing under the
BNSF tracks that is required by the railroad. Additional time is also needed by the consultant to
complete the plans and specifications for the relocation of the sanitary sewer force main due to the
slow review of the documents by BNSF.
FINANCIAL IMPACT
The additional $7,876.20 required for the design of the cathodic protection system will be coming from
the 2017 construction budget for the Fort Dent BNSF Sewer Relocation Project.
2015 Design Contract with KPFF
2017 Supplement Agreement No. 3
TOTAL
Agreement Budget for 2017
$ 156,877.00
7,876.20
$164,753.20 $ 844,000.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 3 to Contract No. 15-054 with KPFF
Consulting Engineering for the Fort Dent Park BNSF Sewer Relocation Project in the amount of
$7,876.20 and consider this item on the Consent Agenda at the November 6, 2017 Regular Meeting.
Attachments: Page 82 of 2017 CIP
KPFF Amendment No. 3
W: PW Eng1PROJECTS\A- PK Projects\Fort Dent Park BNSF Sewer Relocation (91530101)1Info Memo KPFF Amend No 3102017.docx
55
56
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Fort Dent Park BNSF Sewer Relocation Project No. 91530101
DESCRIPTION: The installation of 510 fee of sewer force main under the BNSF railroad tracks.
JUSTIFICATION: The BNSF Railroad is constructing a third set of tracks and is requiring that the City relocate the sewer
force main under the railroad tracks.
STATUS: Funding is required for the sewer relocation that was installed in 1975.
MAINT. IMPACT: Normal maintenance once relocated.
COMMENT:
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
50
75
32
157
Land (R/VV)
0
Const. Mgmt.
128
128
Construction
844
844
TOTAL EXPENSES
50
75
1,004
0
0
0
0
0
0
1,129
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
50
75
1,004
0
0
0
0
0
0
1,129
TOTAL SOURCES
50
75
1,004
0
0
0
0
0
0
1,129
2017 - 2022 Capital Improvement Program
82
57
58
SUPPLEMENTAL AGREEMENT NUMBER 3 to
CONSULTANT AGREEMENT NUMBER 15-054 (c)
This SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein after referred to as "the City" and KPFF Consulting Engineers
hereinafter referred to as "the Consultant", in consideration of to the mutual benefits,
terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and
executed on, March 18th, 2015 and identified as Agreement No. 15-064. All provisions in
the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Cathodic Protection Background
The purpose of this supplement is to prepare cathodic protection system design and
specifications to the bid package for cathodic protection for the steel sleeve that carries the
sewer force main under the BNSF rail tracks and extend the time for the consultant to
complete the design package.
SCOPE: ON SITE TESTING
The testing will involve collecting in-situ soil resistivity at various depths at accessible
locations to determine the electrically conductive of the soil.
1. Conduct on-site soils testing at locations of the casing crossing. Measure soil
resistance at depths of 2.5, 5.0, 7.5, 10, and 15 -foot depths. This testing will involve
passing a known current through appropriately installed soil pins and calculating
resistance based upon voltage levels. This testing will not require excavation.
2. Collect two soil samples for laboratory analysis. The analysis will determine soil pH,
chloride, and sulfate levels in order to classify corrosive characteristics.
3. Provide a report detailing the results of the testing along with recommendations for
corrosion control strategies should the soil prove to be corrosive to steel materials.
BUDGET/SCHEDULE
The field testing with laboratory analysis results will be within ten days after soil collection.
The cost for completing these tasks will be $2,130.23.
SCOPE: COATINGS AND CATHODIC PROTECTION DESIGN
1. Based upon the results of the soil corrosivity analysis, provide a protective coating
specification for the external surfaces of the sewer casing.
/5/0( /2 /IV%_
Page 1 of 2
59
2. Provide a cathodic protection system design (drawings and specification) to
supplement the protective coating. The design will provide corrosion control to
locations of coating damage that may occur during installation, including at welded
connections that may not be coated. It is anticipated that the system will utilize
galvanic anodes which will not require external power. This installation of the
coating and cathodic protection system will add an estimated 30 years to the useful
life of the casing.
3. Provide a review of final project documents.
4. The design documents will be submitted in .pdf, .docx, and .dwg format.
BUDGET/SCHEDULE
The tasks associated with the design portion of this proposal are estimated to be
$5,745.97. All work will be billed on a time and materials basis in accordance with the
attached cost breakout.
SCOPE: TIME FOR PROJECT COMPLETION
The time for completion of the project is extended from December 31, 2017 to December
31, 2018.
All other provisions of the contract shall remain in full force and effect.
PAYMENT: SHALL BE AS FOLLOWS
Payment for the work provided by the Consultant as part of this supplement shall be made
for an additional $7,876.20. The total amount for the Consultant for this contract shall not
exceed $164,753.20 without express written modification of the Agreement signed by the
City.
Dated this
day of , 20
CITY OF TUKWILA CONSULTANT
Allan Ekberg, Mayor Printed Name: P /z( Stv
ATTEST/AUTHENTICATED
APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk City Attorney
60
Page 2 of 2
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 24, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kate Kruller, Chair; Joe Duffie, Dennis Robertson
Staff: Robin Tischmak, Gail Labanara, Stacy Hansen, Pat Brodin, Mike Cusick, Mike Perfetti,
Laurel Humphrey
Guest: Jerry Thornton, resident
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir and Pump Station
Staff is seeking Council approval of a consultant agreement with Carollo Engineers in the amount
of $47,005.00 for the Water Reservoir and Pump Station Feasibility Study. The Washington State
Department of Health is requiring that the City provide additional water storage and this project
will study the possibility of using Highline's Crestview Reservoir's extra capacity instead of building
a new reservoir. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT
AGENDA.
B. Supplemental Amendment: Fort Dent Park BNSF Sewer Relocation
Staff is seeking Council approval of Supplemental Agreement No. 3 with KPFF Consulting
*Engineering in the amount of $7,876.20 for design of the Fort Dent Park BNSF Sewer Relocation
Project. The original project scope omitted the cathodic protection of the steel casing under the
BNSF tracks, which is required by the railroad. The amendment also covers additional time needed
to complete plans and specifications for relocation of the sanitary sewer force main due to slow
document review by BNSF. Funding for this amendment is available from the 2017 construction
budget. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT AGENDA.
There was consensus to consider the utility customer assistance programs for utilities as the next item
of business.
C. Customer Assistance for Utility Payments
Staff updated the committee on possibilities to expand customer assistance for the City's water,
sewer, and surface water utilities. Currently the City offers a 50% discount on utility bills to seniors
(62+) and permanently disabled individuals making less than $32,000 annually. The 2016 Utilities
Committee requested continuation of this policy discussion to include the cost of program
expansion, described as follows:
1) Increasing the income limit to $34,000 or $35,000 would cost approximately $741.50
for each new sign-up. Staff does not believe this would assist a significant number of new
people.
61
62
COUNCIL AGENDA SYNOPSIS
Initiair
Meeting Date
Prepared by
Ma rr • view
Council review
09/25/17
LH
9/25/17
LA
11/06/17
LH
`44/1C_
jNL.
C V1'I GORY ►1 Discussion
• Other
Mtg Date
lltg Dale
❑HR ❑DCD ❑Finance ❑Fire pTS
❑PV (Court
SPONSOR ►1Counci/ •Mayor
IIP&R
ITEM INFORMATION
ITEM No.
4
63
STAFF SPONSOR: ROBERT EATON
ORIGINAL Aci NDA DATE: 9/25/17
AGENDA ITP:MTITI.I:
A resolution to name the northeastern ball field at Joseph Foster Memorial
"Joe Henry Duffie Field."
Park as
9/25/17
❑ Motion
ANDate
® Resolution
ANDale 11/6/17
❑ Ordinance
Mtg Dale
Bid Award
Ally Date
E Public Hearing
Mtg Date
C V1'I GORY ►1 Discussion
• Other
Mtg Date
lltg Dale
❑HR ❑DCD ❑Finance ❑Fire pTS
❑PV (Court
SPONSOR ►1Counci/ •Mayor
IIP&R
❑Police
SPONSOR'S This resolution proposes naming the northeastern ball field at Joseph Foster Memorial Park
st mmARY as "Joe Henry Duffie Field." The policy for naming City property requires at least thirty
days between Committee of the Whole discussion and final action.
RI;VIRWIlD BY E C.O.W. Mtg.
Trans &Infrastructure
DATE: 9/11/17
.1
CDN Comm
C Finance
Comm. ❑ Public Safety Comm.
Comm. [ Planning Comm.
CHAIR: HOUGARDY
❑ Arts Comm.
U Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Unanimous Approval; Forward to 9/25/17 Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI. REQUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/25/17
Forward to November 6 Regular Meeting
11/6/17
MTG. DATE
ATTACHMENTS
9/25/17
Informational Memorandum dated 9/5/17
Aerial Map
Draft resolution
Minutes from the CDN Meeting of 9/11/17
11/6/17
Resolution in final form
63
64
City of Tul ila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, NAMING THE NORTHEASTERN
BALL FIELD AT JOSEPH FOSTER MEMORIAL PARK AS
"JOE HENRY DUFFIE FIELD."
WHEREAS, Councilmember Joe Duffie is retiring from the Tukwila City Council after
35 consecutive years of service; and
WHEREAS, Councilmember Duffie has served the Tukwila community with great
compassion, enthusiasm, and devotion for over three decades; and
WHEREAS, Councilmember Duffie has been a tireless advocate for parks,
recreation, and the children and youth of the community; and
WHEREAS, Resolution No. 1400, which established policies for naming City
property, requires that facilities only be named after people who have made outstanding
contributions to the community, or who the City would like to recognize as an important
influence in the area; and
WHEREAS, Councilmember Duffie has been both an outstanding and influential
contributor to the City of Tukwila; and
WHEREAS, the City of Tukwila Park Commission has agreed that Councilmember
Duffie should be honored by the naming of a City facility in his honor;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Northeastern Ball Field at Joseph Foster Memorial Park shall be named "Joe
Henry Duffie Field."
W:\Word Processing\Resolutions\Joe Henry Duffie Field 9-20-17
LH:bjs
Page 1 of 2
65
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
W:\Word Processing\Resolutions\Joe Henry Duffle Field 9-20-17
LH:bjs
66
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2
COUNCIL AGENDA SYNOPSIS
Inifieds
Mee/Zng Date
Prepared by
/iayorr review
Council review
11/06/17
RB
C YI'I?GORY ❑ Discussion
Altg Date
17Ii\
❑ Resolution
/11th Dale
E Bid yard
Arty Date
I— Public Fl earl
A'Itg Date
E Other
Ai g Dale
.1 Ordinance
AIig Date 11/6/17
SPONSOR Council ®M(Dor ❑ FIR fl DCD C Finan •e ❑Fire TS —P&'R ❑Police I—P11W ❑Court
SPONSOR'S The City has been working to implement the Public Safety Plan. The next critical step is
SUMMARY property acquisition. While the City's goal is to work with property owners toward an
agreement to purchase the land, it is possible that the City will need to use its
condemnation authority to acquire the preferred sites for these publ is safety
buildings. The attached ordinance provides the City that ability if needed.
REVII BY ❑ C.O.W. Mtg. E CDN Comm ❑ Finance Comm. —I Public Safety Comm.
Trans &Infrastructure Arts Comm. E Parks Comm. _ Planning Comm.
DATE: COMMITTEE EI CI FUR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
C<)\iIbII'ITI31
Mayor's Office
ITEM INFORMATION
ITEM No.
5
67
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGI.NDA DAT I : 011/6/17
AGI ADA ITEM TI'ILI. An Ordinance related to Public
Notice of Final Action
Safety Plan property
acquisition.
C YI'I?GORY ❑ Discussion
Altg Date
Motion
R7tg Date
❑ Resolution
/11th Dale
E Bid yard
Arty Date
I— Public Fl earl
A'Itg Date
E Other
Ai g Dale
.1 Ordinance
AIig Date 11/6/17
SPONSOR Council ®M(Dor ❑ FIR fl DCD C Finan •e ❑Fire TS —P&'R ❑Police I—P11W ❑Court
SPONSOR'S The City has been working to implement the Public Safety Plan. The next critical step is
SUMMARY property acquisition. While the City's goal is to work with property owners toward an
agreement to purchase the land, it is possible that the City will need to use its
condemnation authority to acquire the preferred sites for these publ is safety
buildings. The attached ordinance provides the City that ability if needed.
REVII BY ❑ C.O.W. Mtg. E CDN Comm ❑ Finance Comm. —I Public Safety Comm.
Trans &Infrastructure Arts Comm. E Parks Comm. _ Planning Comm.
DATE: COMMITTEE EI CI FUR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
C<)\iIbII'ITI31
Mayor's Office
COST IMPACT / FUND SOURCE
EXPI?NDITURI? RBQUIRIA) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/6/17
MTG. DATE
ATTACHMENTS
11/6/17
Informational Memorandum dated October 31, 2017
Ordinance
Property Locations Maps
67
68
TO:
FROM:
CC:
DATE:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
City Council
Rachel Bianchi, Communications and Government Relations Manager
Mayor Ekberg
October 31, 2017
SUBJECT: Ordinance Related to Public Safety Plan Property Acquisition
ISSUE
The City of Tukwila is implementing the Public Safety Plan, which includes a voter -
approved bond to fund the construction of three new fire stations, pay for fire apparatus
and equipment for 20 years, and construct a new justice center to house the Tukwila
Police Department and Municipal Court. The Plan also includes a new consolidated
public works facility, to be funded equally from the General and Enterprise funds. A
critical step to implementing the Public Safety Plan is acquiring properties needed for
these new buildings.
BACKGROUND
Origins of the Public Safety Plan
In 2007 the City initiated a seismic study of all of its buildings to better understand how
city operations and services would be impacted in the event of a major earthquake. The
results of this study led to a three-year comprehensive review of existing and future
space needs and developed a series of recommendations that ultimately fed into the
Public Safety Plan. The Essential Government Services Facility Plan identified that
many City buildings are significantly deficient and constructed in such a way that makes
retrofits unfeasible due to cost. The useful life of many of these buildings — Fire
Stations 51, 52 and 54, the 6300 building located next to City Hall, and both Minkler and
Long Shops — has ended.
The City also spent a multi-year effort investigating the pros and cons of joining a
Regional Fire Authority (RFA). A committee of firefighters, community members, Kent
RFA representatives, councilmembers and City staff were involved in the investigation
of this potential change. Ultimately, the Council chose not to move forward with joining
the RFA — largely because of the overwhelming response of Tukwila community
members wanting to keep the Tukwila Fire Department independent.
The foundation of both the facilities overview and RFA investigation rested on the City's
commitment to public safety and ensuring the seamless provision of these critical
services, even after a major seismic event. These two converged into the Public Safety
Plan, which was adopted by the Council and ultimately by the voters of Tukwila through
the passage of the Public Safety Plan bonds.
69
INFORMATIONAL MEMO
Page 2
Siting Process
After the passage of the Public Safety Plan, the City created a Public Safety Plan Siting
Advisory Committee (SAC) to provide oversight and advice on the siting of the five
facilities included in the Plan, as well as community outreach activities and efficacy.
The SAC is comprised of four community members, two councilmembers and the Public
Works director. It has met on a monthly basis and has been very involved in the siting
process, including providing a recommendation to the City Council on final sites.
Early in 2017 the City initiated a fire response times study to determine the best
locations for fire stations 52 and 54. Fire station 51's new site (S. 180th and
Southcenter Parkway) was previously identified during the Segale development
agreement process. It is critical that fire stations are located strategically throughout the
city to ensure equitable response times across the City. FACETS, the firm hired by the
City to perform the study, reviewed a variety of factors from travel times to natural
barriers such as the river to areas with high numbers of historical 911 calls to determine
the best location for each fire station. The sites included for acquisition are in those
areas identified by FACETS as the best locations for 52 and 54.
The City developed a set of siting criteria for each facility. These criteria were shared
with the community at a March Open House and updated through feedback heard at
that event prior to being adopted by council. The City then identified a long list of
potential properties for each building. Potential properties that did not meet key criteria
on the list — such as size, site access, core operational requirements, and access to
transit — were immediately removed from the list, creating a smaller list. Each of the
properties on the smaller list was then scored based on the siting criteria.
In August the City hosted an additional open house, which allowed attendees to meet
the architects for the fire stations and justice center, review a map that detailed potential
zones for the various buildings, and provide feedback on the potential areas for these
new buildings. This open house was very well attended, with an excess of 150 people
visiting during the evening event. The City has used a variety of communications
vehicles to ensure that community members are aware of the ongoing issues
associated with the Public Safety Plan, including:
• Tukwila Reporter
• Social Media
• E -Hazelnut
• Hazelnut Newsletter
• Open Houses
• TukwilaWa.gov/PublicSafetyPlan
• Council presentations
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On Monday, October 16 the City Council was presented with the recommendation of the
Siting Advisory Committee, which was to acquire the following assemblages generally
for the new facilities:
• Fire Station 54 — Northeast corner of 42nd Ave. South and South 140th Street.
• Justice Center — Properties between Tukwila International Boulevard and Military
Road near South 150th Street.
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INFORMATIONAL MEMO
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• Public Works Facility — Three properties between the Duwamish River, Tukwila
International Boulevard, South 112th Street and East Marginal Way.
Additionally, the Committee recommended that the City leverage its existing City Hall
campus property and site Fire Station 52 on the existing north parking lot. The Council
passed a motion that night directing staff to return with an ordinance to acquire the
properties listed above.
Property Acquisition
State law authorizes condemnations by a city for public buildings, amongst other
reasons, within the limits of the City. Washington law requires that the local government
require appropriation of the property pay just compensation. While it is the City's intent
to negotiate in good faith with property owners toward a final and voluntary transaction,
it is possible that it may encounter property owners unwilling to sell. Additionally, by
adopting legal condemnation authority, property owners are eligible for specific benefits
not available to sellers not under the threat of condemnation. Therefore, staff is
requesting condemnation authority for all of the properties identified for the Public
Safety Plan that are not already owned by the City of Tukwila.
Property owners were notified of this potential action via a letter sent on October 16.
Additionally, formal legal notification occurred via certified mail on October 19, 2017.
Potentially affected businesses were notified in person and via letter as well. The City
also published notice of the potential action in the newspaper on October 23th and 30th
Should the Council authorize condemnation authority at the Regular Meeting on
November 6, 2017, staff will continue to negotiate with property owners with the goal of
reaching agreement on purchasing properties. If the parties are unable to reach such
an agreement, the City will file petitions with the court in December 2017, as necessary.
No additional action will be required by Council with regard to property acquisition
except the authorization to execute purchase and sale agreements.
RECOMMENDATION
Approve the attached ordinance at the November 6, 2017 Regular Meeting to allow the
City the necessary legal authority to acquire properties for the Public Safety Plan.
ATTACHMENTS
Draft ordinance
Locations map
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LJUS
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, AUTHORIZING AND
PROVIDING FOR THE ACQUISITION OF INTERESTS IN
LAND FOR THE PURPOSE OF COMPLETING THE
PUBLIC SAFETY PLAN PROJECTS; PROVIDING FOR
CONDEMNATION, APPROPRIATION, TAKING OF LAND
AND PROPERTY RIGHTS NECESSARY THEREFOR;
PROVIDING FOR PAYMENT THEREOF AND DIRECTING
THE INITIATION OF APPROPRIATE PROCEEDINGS IN
THE MANNER PROVIDED BY LAW AND FOR SAID
CONDEMNATION; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, in 2016 the City of Tukwila developed a Public Safety Plan, the
components of which included construction of three fire stations and a Justice Center to
house the City's Police Department and Municipal Court, to be paid for by a voter -
approved Public Safety Bond, and a consolidated Public Works shops facility, to be paid
for through an equal contribution of existing General and Utility funds; and
WHEREAS, on November 8, 2016, the voters of the City of Tukwila approved the
Public Safety Bond; and
WHEREAS, after passage of the Public Safety Bond, the City of Tukwila created a
Public Safety Plan Siting Advisory Committee to provide input and advice to City
officials on the siting of the facilities to be constructed as part of the City's Public Safety
Plan; and
WHEREAS, the City Council has reviewed the recommendations of the Public
Safety Plan Siting Advisory Committee and has identified sites for the facilities that are
to be constructed as part of the City's Public Safety Plan; and
WHEREAS, the proposed sites for the Public Works shops facility, Fire Station 54,
and the Justice Center (collectively the "Public Safety Plan Projects") are privately
owned; and
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WHEREAS, on June 5, 2017, the City Council adopted Ordinance No. 2540,
authorizing condemnation of a portion of the property commonly known as 11231 East
Marginal Way, Tukwila, Washington 98188, for construction of additional riparian habitat
along the Duwamish River and construction of a physical connection between the
Chinook Wind and Duwamish Gardens sites (the "Chinook Wind Project"); and
WHEREAS, on October 16, 2017, the Public Safety Plan Siting Advisory
Committee recommended acquisition of the entire property commonly known as 11231
East Marginal Way, Tukwila, Washington 98188, for construction of the combined
Public Works shops facility, in addition to the construction of the Chinook Wind Project;
and
WHEREAS, since the City must now acquire the entire property commonly known
as 11231 East Marginal Way, Tukwila, Washington 98188, in order to accomplish its
Public Safety Plan, it wishes to consolidate the condemnation proceedings authorized
by Ordinance No. 2540 with the condemnation proceedings authorized herein; and
WHEREAS, pursuant to RCW 8.26.010(4), the City may elect not to comply with
the provisions of RCW 8.26.035 through 8.26.115 for projects initiated prior to
December 31, 2017, and the City has determined that it is in the best interest of the City
and of the public that it initiate the Public Safety Plan Projects prior to December 31,
2017; and
WHEREAS, the City has engaged in good faith communications with and has
provided Public Safety Plan Project information to all subject property owners through
an introductory letter and notice; and
WHEREAS, the City has attempted to reach each property owner by telephone to
discuss the Public Safety Plan Project; and
WHEREAS, the City has started good faith negotiations regarding the acquisitions
necessary for the Public Safety Plan Project to the extent practicable and such
negotiations are continuing; and
WHEREAS, the City Council has found that the public health, safety, necessity and
convenience demand that the Public Safety Plan Projects be undertaken at this time,
and that in order to carry out the Public Safety Plan Projects it is necessary at this time
for the City to acquire interests and rights to the property described herein; and
WHEREAS, the City Council finds and declares it necessary and in the best interest
of the public that interests in the land and property rights hereinafter described be
condemned, appropriated, and taken for public use, subject to the making or paying of
just compensation to the owners thereof in the manner provided by law; and
WHEREAS, the City is authorized by RCW 35A.64.200 and Chapter 8.12 RCW to
initiate eminent domain proceedings for the condemnation of the property; and
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WHEREAS, the City has provided notice to the affected property owners of this
final action authoring condemnation pursuant to RCW 8.25.290;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The Public Safety Plan Projects consist of the design and construction
of: (1) a Justice Center to house the City's Police Department and Municipal Court; (2)
a combined Public Works shops facility; and (3) Fire Station 54. The land and property
rights that are necessary for the City to acquire for completion of the Public Safety Plan
Projects are more specifically described as follows:
1. Justice Center. The land and property rights within the City of Tukwila,
King County, Washington, located between Military Road South and Tukwila
International Boulevard, and between S 152nd St. and S 148th St., as further described
in the attached Exhibits A through I, are necessary for a public purpose, specifically for
construction of the Justice Center described above, subject to making or paying just
compensation to the owners thereof in the manner provided by law.
2. Public Works shops facility. The land and property rights within the City
of Tukwila, King County, Washington, located between East Marginal Way South and
Tukwila International Boulevard, and between S 112th St. and the Duwamish River, and
further described in the attached Exhibits J through L, are necessary for a public
purpose, specifically for construction of the Public Works shops facility described above,
with a small portion of the property legally described in Exhibit L also necessary for
construction of the Chinook Wind Project as authorized by Ordinance No. 2540, subject
to making or paying just compensation to the owners thereof in the manner provided by
law.
3. Fire Stations. The land and property rights within the City of Tukwila, King
County, Washington, located between S 139th St. and S 140th St. on the east side of
42nd Ave. S, and further described in the attached Exhibit M, are necessary for a public
purpose, specifically for construction of the Fire Stations described above, subject to
making or paying just compensation to the owners thereof in the manner provided by
law.
Section 2. The City of Tukwila specifically finds construction of the Public Safety
Plan Projects, as well as the construction along the Duwamish River of additional
riparian habitat and a physical connection between the Chinook Wind and Duwamish
Gardens sites contemplated as part of the Chinook Wind Project, as authorized by
Ordinance No. 2540, to be public uses and to be necessary and in the best interests of
the residents of Tukwila.
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Section 3. The cost and expense of acquiring said property rights shall be paid
from the General and Utility Funds of the City of Tukwila, from the Public Safety Bond
proceeds, and from other monies that the City may have available or may obtain. The
Mayor or his designee is hereby authorized to negotiate with and make offers to the
owners of said land or property for the purposes of making or paying just compensation,
and to approve the payment of just compensation as negotiated with said owners or as
ordered by the Court.
Section 4. In the absence of negotiated purchases with the affected property
owners, the City Attorney is hereby authorized and directed to undertake proceedings
provided by law to condemn, appropriate, and take the property necessary to carry out
the provisions of this ordinance. The City Attorney is further authorized to approve and
enter into any and all such agreements, stipulations, and orders necessary to carry out
the provisions of this ordinance, including for the payment of just compensation as
agreed to with the property owners, or as ordered by the Court.
Section 5. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section/subsection numbering.
Section 6. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 7. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Attachments:
Justice Center
Exhibit A .. Parcel No. 0041000515:
Exhibit B .. Parcel No. 0041000514:
Exhibit C .. Parcel No. 0041000480:
Exhibit D .. Parcel No. 0041000494:
Exhibit E .. Parcel No. 0041000513:
Exhibit F... Parcel No. 0041000516:
Exhibit G .. Parcel No. 0041000517:
Exhibit H .. Parcel No. 0041000335:
Exhibit I.... Parcel No. 0041000330:
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
Take Legal Description
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
and Map - Justice
Center Project Lot No. 1
Center Project Lot No. 2
Center Project Lot No. 3
Center Project Lot No. 4
Center Project Lot No. 5
Center Project Lot No. 6
Center Project Lot No. 7
Center Project Lot No. 8
Center Project Lot No. 9
Public Works Shops Facility
Exhibit J ... Parcel No. 0923049411: Take Legal Description and Map - Public Works Shops Lot No. 1
Exhibit K .. Parcel No. 0923049152: Take Legal Description and Map - Public Works Shops Lot No. 2
Exhibit L... Parcel No. 1023049059: Take Legal Description and Map - Public Works Shops Lot No. 3
Fire Station
Exhibit M.. Parcel No. 1523049263: Take Legal Description and Map - Fire Station Lot No. 1
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Attachments (A through M):
Justice Center
Exhibit A Parcel No. 0041000515
Take Legal Description and Map - Justice Center Project Lot No. 1.
Parcel #
0041000515
THAT PORTION OF LOTS 1 AND 4 IN BLOCK 4 OF ADAMS HOME TRACTS FIRST ADDITION, ACCORDING TO
PLAT IN VOLUME 12 OF PLATS AT PAGE 50, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1;
THENCE NORTH 04°36100" WEST ALONG THE WEST LINE OF SAID LOT 1, 116.36 FEET;
THENCE SOUTH 88°01'58" EAST 87.09 FEET TO THE TRUE POINT OF BEGINNING;
THENCE CONTINUING SOUTH 88°01'58" EAST 103.83 FEET;
THENCE NORTH 01°05'55" EAST 36 FEET;
THENCE SOUTH 88°01'58" EAST 76.10 FEET TO THE MOST WESTERLY CORNER OF A TRACT OF LAND
CONVEYED TO DONALD R. HENKLE BY DEED RECORDED UNDER RECORDING NO. 8709101107;
THENCE NORTH 20011'38" EAST 90.54 FEET TO THE MOST NORTHWESTERLY CORNER OF SAID HENKLE
TRACT, SAID CORNER BEING A POINT ON A LINE PARALLEL WITH AND 10 FEET SOUTH OF THE NORTH
LINE OF SAID BLOCK 4, WHICH IS 113.17 FEET WESTERLY MEASURED ALONG SAID LINE FROM THE
NORTHERLY PROLONGATION OF THE WESTERLY LINE OF PACIFIC HIGHWAY SOUTH;
THENCE WESTERLY ALONG SAID LINE PARALLEL WITH AND 10 FEET SOUTH OF THE NORTH LINE OF SAID
BLOCK A TO A POINT NORTH 01°26'02" EAST FROM THE TRUE POINT OF BEGINNING;
THENCE SOUTH 01°26102" WEST 122 FEET TO THE TRUE POINT OF BEGINNING;
(ALSO KNOWN AS A PORTION OF KING COUNTY LOT LINE ADJUSTMENT NO. 8610026).
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Exhibit B Parcel No. 0041000514:
Take Legal Description and Map - Justice Center Project Lot No. 2.
THAT PORTION OF LOTS 1 IN BLOCK 4 OF ADAMS HOME TRACTS FIRST ADDITION, ACCORDING TO PLAT
IN VOLUME 12 OF PLATS AT PAGE 50, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1;
THENCE NORTH 04°36'00" WEST ALONG THE WEST LINE OF SAID LOT 1, 116.36 FEET;
THENCE SOUTH 88°01'58" EAST 87.09 FEET TO THE TRUE POINT OF BEGINNING;
THENCE NORTH 88°01'58" WEST 87.09 FEET;
THENCE NORTHERLY ALONG SAID WEST LINE TO A POINT OF CURVATURE ON THE ARC OF A CIRCLE
WITH A RADIUS OF 30 FEET WHICH IS TANGENT TO THE EASTERLY RIGHT OF WAY LINE OF MILITARY
ROAD SOUTH AND A LINE WHICH IS 30 FEET SOUTHERLY OF AND PARALLEL TO THE CENTERLINE OF
SOUTH 150TH STREET;
THENCE ALONG THE ARC OF SAID CURVE TO THE RIGHT TO A POINT OF TANGENCY LOCATED ON A LINE
PARALLEL TO AND 10 FEET SOUTH OF THE NORTH LINE OF SAID BLOCK 4;
THENCE ALONG SAID NORTH LINE TO A POINT NORTH 01°26'02" EAST FORM THE TRUE POINT OF
BEGINNING;
THENCE SOUTH 01°26'02" WEST 122 FEET TO THE TRUE POINT OF BEGINNING.
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Exhibit C Parcel No. 0041000480:
Take Legal Description and Map - Justice Center Project Lot No. 3.
Parcel #
0041000480
THE SOUTH 90 FEET OF THE WEST 150 FEET OF LOT 1 IN BLOCK 4 OF ADAMS HOME TRACTS FIRST
ADDITION, ACCORDING TO PLAT IN VOLUME 12 OF PLATS AT PAGE 50, IN KING COUNTY, WASHINGTON.
Exhibit D Parcel No. 0041000494:
Take Legal Description and Map - Justice Center Project Lot No. 4.
NEW PARCEL 2 OF CITY OF TUKWILA BOUNDARY LINE ADJUSTMENT NO. L10-071, RECORDED UNDER
RECORDING NO. 20111019900001, IN KING COUNTY, WASHINGTON.
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Exhibit E Parcel No. 0041000513:
Take Legal Description and Map - Justice Center Project Lot No. 5.
PORTION OF LOT 4, BLOCK 4, FIRST ADDITION TO ADAMS HOME TRACTS, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 12 OF PLATS, PAGE 50, RECORDS OF KING COUNTY, WASHINGTON,
DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 4;
THENCE NORTH 0°34'50" EST ALONG THE WEST LINE OF SAID LOT 51.06 FEET, MORE OR LESS, TO THE
NORTHWESTERLY PROJECTION OF THE SOUTHERLY LINE OF EXISTING CLINIC BUILDING;
THENCE SOUTH 72°14'35" EAST ALONG SAID BUILDING LINE, AND THE SAME PRODUCED TO THE
WESTERLY LINE OF PACIFIC HIGHWAY SOUTH AS CONVEYED TO THE STATE OF WASHINGTON BY DEED
RECORDED UNDER AUDITOR'S FILE NO. 014217;
THENCE SOUTH 20°08'50" WEST ALONG SAID HIGHWAY LINE TO THE SOUTH LINE OF SAID LOT 4;
THENCE NORTH 87°53'04" WEST 52.48 FEET TO THE POINT OF BEGINNING.
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Exhibit F Parcel No. 0041000516:
Take Legal Description and Map - Justice Center Project Lot No. 6.
THAT PORTION OF LOTS 1 AND 4 IN BLOCK 4 OF ADAMS HOME TRACTS FIRST ADDITION, ACCORDING TO
PLAT IN VOLUME 12 OF PLATS AT PAGE 50, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 1:
THENCE NORTH 04°36' WEST, ALONG THE WESTERLY LINE THEREOF, 116.36 FEET;
THENCE SOUTH 88°01'58" EAST 190.92 FEET;
THENCE NORTH 01°05'55" EAST 36.00 FEET;
THENCE SOUTH 88°01'58" EAST 89.30 FEET;
THENCE SOUTH 69°52'10" EAST 95.09 FEET TO THE WESTERLY MARGIN OF PACIFIC HIGHWAY SOUTH;
THENCE SOUTH 20°07'50" WEST, ALONG SAID HIGHWAY MARGIN, 167.80 FEET TO THE SOUTHEASTERLY
PROJECTION OF THE SOUTHERLY LINE OF THE CLINIC BUILDING;
THENCE NORTH 69°54'05" WEST, ALONG SAID BUILDING LINE AND THE SAME PRODUCED TO ITS
INTERSECTION WITH THE WEST LINE OF SAID LOT 4, A DISTANCE OF 69.83 FEET;
THENCE NORTH 01°05'55" EAST, ALONG SAID WEST LINE, 15.96 FEET TO THE SOUTHEAST CORNER OF
SAID LOT 1;
THENCE NORTH 88°04'55" WEST, ALONG THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 238.36 FEET
TO THE POINT OF BEGINNING; EXCEPT THE SOUTH 90 FEET OF THE WEST 150 FEET THEREOF.
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Exhibit G Parcel No. 0041000517:
Take Legal Description and Map - Justice Center Project Lot No. 7
THAT PORTION OF LOTS 4 AND 5 IN BLOCK 4 OF ADAMS HOME TRACTS FIRST ADDITION, ACCORDING TO
PLAT IN VOLUME 12 OF PLATS AT PAGE 50, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON A LINE PARALLEL WITH AND 10 FEET SOUTH OF THE NORTH LINE OF SAID
BLOCK 4 WHICH IS 112.68 FEET WEST, MEASURED ALONG SAID LINE, FROM THE NORTHERLY
PROLONGATION OF THE WESTERLY LINE OF PACIFIC HIGHWAY SOUTH;
THENCE SOUTH 88°02'11" EAST ALONG SAID LINE AND THE SOUTH LINE OF SOUTH 150TH AS CONVEYED
TO KING COUNTY BE DEED RECORDED UNDER RECORDING NO. 5630307, 71.28 FEET TO THE BEGINNING
OF A CURVE TO THE RIGHT ON SAID SOUTH LINE WITH A RADIUS OF 30 FEET;
THENCE SOUTHEASTERLY ALONG SAID CURVE 56.02 FEET TO A POINT OF TANGENCY ON THE WESTERLY
LINE OF SAID HIGHWAY;
THENCE SOUTH 20°06'19" WEST ALONG SAID WESTERLY LINE 82.08 FEET TO A POINT 134 FEET, AS
MEASURED ALONG SAID WESTERLY LINE, FROM THE NORTH LINE OF SAID BLOCK;
THENCE NORTH 69°53141" WEST 107.08 FEET;
THENCE NORTH 20006'19" EAST 88.40 FEET TO THE POINT OF BEGINNING.
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Exhibit H Parcel No. 0041000335:
Take Legal Description and Map - Justice Center Project Lot No. 8.
PARCEL A:
THAT PORTION OF LOT 28 LYING WEST OF STATE HIGHWAY; EXCEPT THE NORTH 75 FEET HEREOF; THE
SOUTH 75 FEET OF THE NORTH 150 FEET OF LOT 29; EXCEPT PORTION THEREOF IN STATE HIGHWAY;
AND THE SOUTH 85 FEET OF THE NORTH 160 FEET OF LOT 30; ALL IN BLOCK 2, FIRST DDITION TO
ADAMS HOME TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 12 OF PLATS, PAGE
50, RECORDS OF KING COUNTY, WASHINGTON.
PARCEL B:
LOT 30, BLOCK 2, FIRST ADDITION TO ADAMS HOME TRACTS, ACCORDING TO THE PLAT THEREOF
RECORDED IN VOLUME 12 OF PLATS, PAGE 50, RECORDS OF KING COUNTY, WASHINGTON; EXCEPT THE
NORTH 160 FEET THEREOF; AND EXCEPT THE SOUTH 5 FEET OF SAID LOT 30; AND EXCEPT THE NORTH 5
FEET OF THE SOUTH 10 FEET OF THE WEST 120 FEET OF SAID LOT 30, AS CONVEYED TO KING COUNTY
FOR ROAD PURPOSES BY DEED RECORDED UNDER RECORDING NO. 5633086.
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Exhibit I Parcel No. 0041000330:
Take Legal Description and Map - Justice Center Project Lot No. 9.
THE NORTH 75.00 FEET OF THAT PORTION OF LOTS 28 AND 29 IN BLOCK TWO OF FIRST ADDITION TO
ADAMS HOME TRACTS, ACCORDING TO THE PLAT RECORDED IN VOLUME 12 OF PLATS AT PAGE 50, IN
KING COUNTY, WASHINGTON, LYING WEST OF STATE ROAD NO. 1.
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Public Works Shops Facility
Exhibit J Parcel No. 0923049411:
Take Legal Description and Map - Public Works Shops Lot No. 1.
THAT PORTION OF GOVERNMENT LOT 2 IN SECTION 9, TOWNSHIP 23 NORTH, RANGE 4 EAST, W.M., IN
KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE SOUTH LINE OF THE NORTH 435 FEET OF SAID
GOVERNMENT LOT WITH THE EASTERLY LINE OF PRIMARY STATE HIGHWAY NO. 1 AS CONVEYED TO THE
STATE OF WASHINGTON BY DEED RECORDED UNDER RECORDING NO. 3909048;
THENCE NORTHERLY ALONG SAID EASTERLY LINE 230 FEET;
THENCE EAST PARALLEL WITH THE NORTH LINE OF SAID LOT 2, 110 FEET;
THENCE SOUTHERLY PARALLEL WITH SAID HIGHWAY LINE 230 FEET TO THE SOUTH LINE OF SAID NORTH
435 FEET;
THENCE WEST ALONG SAID SOUTH LINE 110 FEET TO THE POINT OF BEGINNING.
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Exhibit K Parcel No. 0923049152:
Take Legal Description and Map - Public Works Shops Lot No. 2.
Parcel#
0923049152
THAT PORTION OF THE NORTH 435 FEET OF GOVERNMENT LOT 2 IN SECTION 9, TOWNSHIP 23 NORTH,
RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON, LYING EASTERLY OR PRIMARY STATE HIGHWAY
NO. 1, AS CONVEYED TO THE STATE OF WASHINGTON BY DEED RECORDED UNDER RECORDING NO.
3909048; EXCEPT THAT PORTION CONDEMNED IN KING COUNTY SUPERIOR COURT CAUSE NO. 469557;
AND EXCEPT THAT PORTION OF GOVERNMENT LOT 2 IN SECTION 9, TOWNSHIP 23 NORTH, RANGE 4
EAST, W.M., IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE SOUTH LINE OF THE NORTH 435 FEET OF SAID
GOVERNMENT LOT 2 WITH THE EASTERLY LINE OF SAID PRIMARY STATE HIGHWAY NO. 1 AS CONVEYED
TO THE STATE OF WASHINGTON BY DEED RECORDED UNDER RECORDING NO. 3909048;
THENCE NORTHERLY ALONG SAID EASTERLY LINE 230 FEET;
THENCE EAST PARALLEL WITH THE NORTH LINE OF SAID GOVERNMENT LOT 2 A DISTANCE OF 110 FEET;
THENCE SOUTHERLY PARALLEL WITH SAID HIGHWAY LINE 230 FEET TO THE SOUTH LINE OF SAID NORTH
435 FEET;
THENCE WEST ALONG SAID SOUTH LINE 110 FEET TO THE POINT OF BEGINNING.
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Exhibit L Parcel No. 1023049059:
Take Legal Description and Map - Public Works Shops Lot No. 3.
ALL THAT PORTION OF GOVERNMENT LOT 1, SECTION 10, TOWNSHIP 23 NORTH, RANGE 4 EAST, W.M.,
IN KING COUNTY, WASHINGTON, LYING NORTH OF THE DUWAMISH RIVER OR NORTH OF THE
GOVERNMENT MEANDER LINE ALONG THE NORTH BANK OF SAID RIVER AND WEST OF THE WESTERLY
LINE OF EAST MARGINAL WAY; EXCEPT THAT PORTION AS CONDEMNED BY KING COUNTY SUPERIOR
COURT CAUSE NO. 469557 FOR TRANSMISSION LINES; ALSO EXCEPT ALL EXISTING COUNTY ROADS;
ALSO EXCEPT THAT PORTION THEREOF DESCRIBED AS FOLLOWS:
COMMENCING AT A POINT ON THE WEST LINE OF SAID GOVERNMENT LOT 1, LYING SOUTH 00°32'40"
WEST 636.35 FEET FROM THE NORTHWEST CORNER THEREOF;
THENCE SOUTH 88°51'20" EAST PARALLEL WITH THE NORTH LINE OF SAID GOVERNMENT LOT 1, 208.79
FEET TO THE TRUE POINT OF BEGINNING;
THENCE NORTH 69°47110" EAST 514 FEET, MORE OR LESS, TO THE WESTERLY LINE OF EAST MARGINAL
WAY;
THENCE SOUTH 16°48'50" EAST ALONG SAID WESTERLY LINE TO THE DUWAMISH RIVER;
THENCE WESTERLY ALONG THE DUWAMISH RIVER TO A POINT WHICH BEARS SOUTH 20°12'50" EAST
FROM THE TRUE POINT OF BEGINNING;
THENCE NORTH 20°12'50" WEST TO THE TRUE POINT OF BEGINNING.
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Fire Station
Exhibit M Parcel No. 1523049263:
Take Legal Description and Map - Fire Station Lot No. 1.
Parcel
1523049263
W 304.44 FT OF S 277 FT OF GOV LOT 2 IN SE 1/4 OF SECTION 15-23-04 LESS N 81 FT OF W 106.44 FT
LESS S 16 FT OF E 86.44 FT OF W 106.44 FT LESS CO ROAD TGW POR OF VACATED S 139TH STREET ADJ
SAID VACATION IS V 732 DATED MAY 26, 1958 --- CLASSIFIED AS OPEN SPACE "FARM & AGRICULTURAL"
PURSUANT TO RCW 84.34
W: Word Processing\Ordinances\Acquisition for Public Safety Plan Projects -Attachments 11-1-17
RT:bjs
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Page Al2 of 12
PUBLIC SAFETY PLAN
PROPERTY ACQUISITION
PUBLIC SAFETY PLAN
Voter -approved public safety bonds:
° Three new fire stations
° Fire apparatus and equipment for 20 -years
New Justice Center
Consolidated Shops Facility paid for from General and
Enterprise Funds
HOW THE PUBLIC SAFETY PLAN WAS DEVELOPED & HOW IT IS
BEING IMPLEMENTED
2007 — Seismic study
2011 — Initial fire exploratory committee
2015 — 2016 —Tukwila Fire Service Steering
Committee
2013 — Facilities study initiated
2016 — Essential Government Services Facilities Plan
Complete
2016 — Council approves Public Safety Plan
2016 —Voters approve Public Safety Bonds
2017:
March — Open House #1
May — City Council approves siting criteria
May — Siting Advisory Committee (monthly
meetings)
June - Financial Oversight Committee (two
meetings per year)
July — Fire Station Locations Study complete
August — Open House #2
October — Preferred sites shared with Council
November — Potential acquisition action
SITING PROCESS
Site Selection Criteria, v.6
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SITING PROCESS
Tukwila Reporter
Social Media
E -Hazelnut
Hazelnut Newsletter
Open Houses
TukwilaWa.gov/Public Safety Plan
Council presentations
Online Open Houses
Community meetings
Community Connectors Program
Postcards
SITING ADVISORY COMMITTEE
RECOMMENDED SITES
SITING ADVISORY COMMITTEE
RECOMMENDATIONS
SITING ADVISORY COMMITTEE
RECOMMENDATIONS
S 139th St
5 ra0th St
lx 5
5 140th St
SITING ADVISORY COMMITTEE
RECOMMENDATIONS
5S 152nd St
SITING ADVISORY COMMITTEE
RECOMMENDATIONS
KEY POINTS
° City's intent to negotiate in good faith with property owners toward a
voluntary transaction
Current discussions with affected property owners and businesses; all
have been notified
Threat of eminent domain provides property owners with benefits
not achieved without such threat
FINAL THOUGHTS
TO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
David Cline, City Administrator
November 1, 2017
Report for November 6, 2017 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• King County- Cities Climate Collaboration (K4C) Meeting: Community Development
staff attended a King County- Cities Climate Collaboration (K4C) meeting. Legislative
priorities for 2018 and the planning for the annual Elected Officials Summit were topics
of discussion.
• Tukwila Tree and Environment Advisory Committee: The Tukwila Tree and
Environment Advisory Committee completed its review of the draft tree regulations on
October 18. The Committee directed staff to make revisions in how the number of
replacement trees is determined for a site and to revise how many trees can be
removed from a single-family property in a three-year period. Next steps include a
briefing of the Planning Commission on November 16 and a public hearing on the draft
regulations on December 14.
II. Community Events
• Boeing Employees Credit Union (BECU) annual Employee Benefits and Wellness
Fair: On October 10 Fitness and Athletic staff Marlus Francis and Steve Batz
participated in the Boeing Employees Credit Union (BECU) annual Employee Benefits
and Wellness Fair. They handed out information and answered questions about the
Fitness Membership program, as well as other Parks and Recreation programs.
Several hundred -people attended the event.
• Green Tukwila Day: The first Green Tukwila Day event was held on October 14 at
Tukwila Park and was a huge success. There were 44 volunteers that participated by
removing English ivy and installing 135 native plants.
• Tukwila Community Center: Several large conferences were held at the Tukwila
Community Center over the last two weeks including DSHS Fabulous Aging, King
County Housing Authority, Seattle -King County Public Health, Allied Residential,
Premera Blue Cross and The Hoarding Project.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
103
City Administrator's Report
November 1, 2017
Page 2
Ill. Staff Updates
Public Safety
• Tip -A -Cop Event: Tukwila Police Officers participated in the Tip -A -Cop event raising
almost $2,000 for the Special Olympics program.
Project Updates
• Southcenter Pedestrian/Bicycle Bridge: Painting for the main steel bridge structure is
near completion although further progress is weather dependent. On the east side of
the bridge, luminaire foundations are being built. The plaza area is being graded and
filled with crushed surfacing. The rain garden installation is underway. Concrete stairs
will soon be formed and installed. On the west side of the bridge curbs are being
formed. The estimated completion date for this project is December 2017.
• S 144th St Phase II: Asphalt paving for the base lift was completed last week and now
vehicles are driving on a paved surface. Surface lift asphalt paving started the week of
October 23. The contractor continues to finish up the concrete sidewalks, the irrigation
system, illumination, and the traffic signal. Work should be complete by November
2017.
• Major Maintenance on 3 Bridges: Work on all three project sites began on July 24 and
all work is expected to be complete by March 2018.
• Beacon Ave Bridge: Currently closed to traffic with completion expected by
October 31. The bridge deck has been removed and the contractor is prepping
the inside structure for painting.
Frank Zepp Bridge (S 180th): The bridge reopened On October 1. The new deck
overlay has been installed. Next steps include painting of the structure and
completing the seismic upgrades.
Grady Way Bridge: No major impacts to Grady Way with only temporary lane
closures on Longacres Drive.
• 42nd Ave Phase Ill: Installation of the underground power and drainage utilities from
Gilliam Creek south is proceeding. Groundwater continues to present challenges for
culvert installation. This project is scheduled to be complete in August 2018, barring any
setbacks.
• Cascade View SRTS Phase II: Construction continues with final paving of 33rd Ave S
and the adjustment of a Seattle City Light in -ground electrical vault. Work should be
completed by the end of this week.
• Baker Blvd Non -Motorized: Contractor is working on the underground electrical for
pedestrian signal improvements at Baker/Andover Park E. Curb. Curb grades on
Christensen Rd were reset to match existing asphalt. Service cabinet foundation and
pedestrian push button bases were poured. All work should be complete by December
2017.
• S 119th St Pedestrian Bridge: Work for this structure has been completed for this
year. The King County maintenance crews were able to finish the girder top repairs and
place a non-skid deck section on the bridge.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
104
City Administrator's Report
November 1, 2017
Page 3
• BAR Bridge Rehab: The contractor has begun potholing at the bridge foundations.
They have submitted a piling plan for review and may begin work by November 1
pending review by the railroad.
• 2017 Annual Small Drainage Program: The majority of the drainage work has been
completed at the 48th Ave S site pending the arrival of a Modular Wetland stormwater
treatment device. Final asphalt work will not be completed until early November. At
Strander air spade work and landscape restoration should be completed this week.
Work at 58th Ave S is complete. All work is scheduled to be completed by mid-
November.
• Strander Boulevard/SW 27th St: The project design kickoff meeting was held on
October 5. Staff is on rights of entry for all the affected parcels that the designer needs
to obtain survey data from.
Boards and Commissions
• Arts Commission: No vacancies.
• Civil Service Commission: No vacancies.
• Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student
Representative.
• Equity & Social Justice Commission: Vacant Position: Student Representative.
• Human Services Advisory Board: Vacant Position: Position #2 School District
Representative. One application has been received for consideration.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: No vacancies.
• Park Commission: Vacant Positions: Positions #4 and #7 Community Members and
Student Representative. Three applications have been received for consideration.
• Planning Commission: No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
105
106
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
October 31, 2017
Overall Plan
Outreach
• Open House #3 is scheduled for December 2 — 10:00 — 2:00pm at Water District
125/Valley View Sewer
Financial Oversight Committee
• Committee met October 19; will be providing a year end presentation to Council.
Siting Advisory Committee
• Siting Advisory Committee met again October 25. The agenda included an update on
facility/property analysis, discussion of winter Open House, bylaws review and
December meeting date.
Near-term Council Decisions and Key Dates
• November 6 Property Acquisition; November 20 GCCM Preconstruction Contract & Due
Diligence Contracts
Fire Stations
Siting
• Siting Advisory Committee provided preferred sites to Council for all four projects in
need of siting (not station 51) on October 16, 2017.
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports. Contracts
for these services will be presented to Public Safety Committee and Council in
November.
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
• Schematic Design for 51 has begun.
• Project team presented to fire staff on October 5.
• Station 51 high-level designs will be shared with Council in November prior to the Open
House, where they will also be shared with the public.
Design and Permitting
• Schematic Design phase began for Station 51 in late August.
• Pre -application meeting with City permit staff scheduled for early December
107
• Phases scheduled to begin for 52 and 54 in June, 2018.
Bidding and Construction
• GCCM contractor procurement was held in September and October. Selection update
and construction contract to be presented to Public Safety Committee and Council in
November. Pre -construction services to begin after contract is approved late
November.
• Phases scheduled to begin for 51 in September, 2018.
• Phases scheduled to begin for 52 and 54 in July, 2019.
Justice Center
Siting
• Siting Advisory Committee provided preferred site to Council for the Justice Center on
October 16, 2017.
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports. Contracts
for these services will be presented to Public Safety Committee and Council in
November.
Architecture and Programming
• DLR has begun programming efforts and has held several meetings with police, courts,
and emergency management staff to talk through the space needs and scope.
Design and Permitting
• Schematic Design phase scheduled to begin in December, 2017.
Bidding and Construction
• Construction scheduled to begin in April, 2019.
Public Works Facility
Siting
• Siting Advisory Committee provided preferred site to Council for the Public Works
facility on October 16, 2017.
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports. Contracts
108
for these services will be presented to Public Safety Committee and Council in
November.
Architecture and Programming
• Phases scheduled to begin in 2018.
Design and Permitting
• Phases scheduled to begin in June, 2018.
Bidding and Construction
• Phases scheduled to begin in September, 2019.
Budget
• Attached.
Schedule
November
• Property Acquisition Ordinance
• Fire Station GC/CM Construction Contract to Public Safety Committee and Council
• Fire Stations 52 and 54 final sites selection
• Justice Center final site selection
• Justice Center CPARB Application Submitted for GC/CM approval
• City Shops final site selection
• Contracts for due diligence related services to Public Safety Committee and Council
December
• Open House #3
• Public Safety Plan Siting Advisory Committee Report
• Financial Oversight Committee Year -End Report
• Fire Stations final program review and pricing
• Justice Center GC/CM Contractor Solicitation
• Justice Center programming update
• Fire Station 51 permitting per -application
109
January 2018
• Fire Station 51 final program review and pricing with GCCM input to Public Safety
Committee and Council
• Fire Station 51 design development begins
February 2018
• Justice Center contractor pre -construction contract to Public Safety Committee and
Council
March 2018
• Justice Center pre -construction contract begins
April 2018
• City Shops facility programming update
• Justice Center schematic design cost estimate update with GCCM involvement
• Justice Center design development begins
May 2018
• Fire Station 51 construction documentation process begins
• . Fire Station 51 design development cost estimate with GCCM involvement
• Justice Center design review for permitting
June 2018
• Fire Station 52 and 54 schematic design begins
• City Shops facility program update
July 2018
• Final contracting method determination for City Shops facility
August 2018
• Fire Station 51 subcontractor bid procurement begins
September 2018
• Fire Station 52 and 54 GCCM pre -construction services begin
110
October 2018
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Fire Station 51 building permit issued
• Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement
• Justice Center construction documentation begins
111
112
s
O
J
TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
NOVEMBER
Start
Finish
H Done
2016
2017
2018
2019
2020
2021
J
F
M
A
M
J
A S
0
N
D
J
F
M
A
M
.1
A
S
O N D
F
M
A
M
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
0
N
D
J
F
M
A
M
J
J
A
5
O
N
D
F
M
A
M
A
S
0
N
D
CITY/SOJ KICK-OFF MTG
10/05/16
10/05/16
100%
•
CITY VOTE
11/06/16
10/31/19
100%
BOND SALE
12/01/16
12/31/16
100%
•
PUBLIC OUTREACH -SITE SELECTON
01/01/17
12/31/21
32%
JUSTICE CENTER
02/06/17
05/25/20
10%
A
B
STATION 51
02/24/17
09/27/19
22%
A
STATION 52
02/20/17
06/05/20
12%
5
STATION 54
02/20/17
06/0520
12%
A
B
CITY SHOPS
02/20/17
04/0921
5%
D
A
site selection
program/site selection
design and permitting
bidding and construction
move-in/occupancy
• completed
public outreach
COUNCILMEMBER DECISIONS
(A) Architect Contract Approval (0) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale 82
(G) GC/CM CPARB
114
Upcoming Meetings & Events
November 2017
6th (Monday)
7th (Tuesday)
8th (Wednesday)
9th (Thursday)
10th (Friday)
11th (Saturday)
➢ Civil Service
Commission,
5:00 PM
(Human Resources
Conference Room)
➢ Public Safety
Cmte,
5:30 PM
(Hazelnut
Conference Room)
;=.City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Finance Cmte,
5:30 PM
(Hazelnut
Conference
Room
Libra ry
Advisory
Board,
7:00 PM
(Community
Center)
➢ Park
Commission,
5:30 PM
(Community
Center)
Veterans Day
Recognition
10:00 AM — Noon
(Community Center
— Banquet Hall)
➢ COPCAB,
6:30 PM
(Duwamish
Conference
Room)
Veterans Day
Observed
City offices
& Community
Center closed
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Duwamish River
Work Party
10:00 AM 2:00 PM
(Community Center)
www.earthcorps.org/
volunteer/event
13th (Monday)
14th (Tuesday)
15th (Wednesday)
16th (Thursday)
17th (Friday)
18th (Saturday)
➢ Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Hazelnut
Conference Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council Chambers)
➢ Transportation &
Infrastructure
Cmte.,
5:30 PM
(Foster
Conference
Room)
➢ Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Valley View
Sewer Dist.,
3460 S 148th)
➢ Arts
Commission,
5:00 PM
(Community
Center)
➢ Ryan Hill
Neighborhood
Plan Meeting
a,
5:00 — 7:00 PM
(Community
Center, Room A)
➢ Planning
Commission,
6:30 PM
(Council
Chambers)
➢Tukwila
Historical
Society,
Cancelled
➢ Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Sara Valdez at 206-431-2187.
➢Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206-431-219.7
➢ Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564.
➢Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A grant agreement with the State of Washington Office of
Public Defense. (B) Reappointment of Kimberly Walden as Municipal Court Judge. (C) Tax levy legislation. (D) 2017 3rd Qtr.
financial results. (E) An ordinance amending the 2017-2018 Biennial Budget. (F) A resolution amending the Financial Reserve
Policy. (G) Update on Park and Fire impact fees — legislative process and timeline. (H) Financing for Public Safety Plan Public
workshops.
D. Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
>Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room (A) An amendment to an Interlocal Agreement regarding
FEMA USAR Response System. (B) 2017 3rd Quarter Police Department Report. (C) A resolution for the 2018 Legislative Agenda
and a Legislative Session preview. (D) A pre -construction contract for General Contractor Construction Management for the Public
Safety Plan. (E) Due diligence on multiple contracts related to the Public Safety Plan.
D. Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206-431-3670.
➢Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room
Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
115
Tentative Agenda Schedule
IEETING 1
REGULAR
ZEETING 3
REGULAR
November
6
See agenda packet
cover sheet for this
week's agenda:
November 6, 2017
Regular Meeting.
13
Special Presentation:
Presentation of a
$5,000 donation from
Waste Management
(to be shared between
Tukwila Pantry,
Tukwila Weekend
Snack Pack Program,
and the Riverton
United Methodist
Church Homeless
Family Program) as
part of the Tukwila
"Think Green"
Campaign.
Public Hearing:
An ordinance
increasing the regular
property tax levy one
percent from the
previous year
commencing January
1, 2018.
Special Issues:
-An ordinance for
condemnation and
acquisition for real
property for the 53rd
Avenue South
roadway and surface
water drainage
projects.
20
Appointments:
Confirm the
reappointment of
Kimberly Walden as
Municipal Court
Judge.
27
116