HomeMy WebLinkAboutReg 2017-11-06 Item 3F - Agreement - Water Reservoir and Pump Station Study with Carollo Engineers for $47,005COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/06/17
RT
G,i&i
D l -.R
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT • P&R ❑ Police ® PIU
SPONSOR'S Council is being asked to approve the Water Reservoir and Pump Station Feasibility Study.
SUiMMARY WA State Department of Health is requiring that the City provide additional water storage
and this agreement will study the possibility of using Highline Water District's CrestView
Reservoir's extra capacity instead of building a new reservoir. Carollo Engineers was the
only firm of five to submit Requests for Qualifications. Council is being asked to approve
the Carollo Engineers` consultant agreement for $47,005.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 10/24/17
U F&S Cmte
Comm.
CHAIR: KATE
❑ Transportation
Cmte
ITEM INFORMATION
ITEM No.
3.F.
CAS NUMBER:
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/06/17
AGENDA I'LIM Trrl_I. Water Reservoir and Pump Station
Feasibility Study Consultant Agreement with Carollo Engineers
CATEGORY • Discussion
® Motion
Mtg Date 11/06/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid _Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire • IT • P&R ❑ Police ® PIU
SPONSOR'S Council is being asked to approve the Water Reservoir and Pump Station Feasibility Study.
SUiMMARY WA State Department of Health is requiring that the City provide additional water storage
and this agreement will study the possibility of using Highline Water District's CrestView
Reservoir's extra capacity instead of building a new reservoir. Carollo Engineers was the
only firm of five to submit Requests for Qualifications. Council is being asked to approve
the Carollo Engineers` consultant agreement for $47,005.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 10/24/17
U F&S Cmte
Comm.
CHAIR: KATE
❑ Transportation
Cmte
U Parks
U Planning Comm.
COMMITTEE
KRULLER
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$47,005.00 $50,000.00 $0.00
Fund Source: 401 WATER FUND (PAGE 71, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/06/17
MTG. DATE
ATTACHMENTS
11/06/17
Informational Memorandum dated 10/20/17
Consultant Rating Sheet
Page 71, 2017 CIP
Carollo Engineers' Consultant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 10/24/17
39
40
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: October 20, 2017
SUBJECT: Water Reservoir and Pump Station
Project No. 91240102
Consultant Selection and Agreement for 2017
ISSUE
Approve Carollo Engineers for the Water Reservoir and Pump Station Study.
BACKGROUND
The Washington State Department of Health is requiring that the City provide additional water
storage and this project will study the possibility of using Highline's CrestView Reservoir's
extra capacity instead of building a new reservoir.
ANALYSIS & FISCAL IMPACT
The City invited Requests for Professional Qualifications (RPQ) from five consulting firms that
were listed in the Municipal Research and Services Center's Consultant Roster. Only one RPQ
was received for the Water Reservoir and Pump Station project from Carollo Engineers. Carollo
Engineers has completed other design projects for the City and their work has been
satisfactory.
Consultant Budget for
Agreement 2017
Water Reservoir and Pump Station Study $ 47,005.00 50 000.00
RECOMMENDATION
Council is being asked to approve the consultant agreement with Carollo Engineers for the
Water Reservoir and Pump Station Study in the amount of $47,005.00 and consider this item
on the Consent Agenda at the November 6, 2017 Regular Meeting.
Attachments: Consultant Rating Sheet
Page 71, 2017 CIP
Consultant Agreement with Scope of Work
W\PW Eng \PROJECTS\A- WT Projects\Water Reservoir Siting Study (91240102)\2017 Reservoir Study memo 102017.docx
41
42
WATER RESERVOIR AND PUMP STATION
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Qrtp�
caC
a
Carollo is selected for the project.
No response
No response
No response
No response
10
10
10
10
10
10'
Carollo
10
10
9
9
10
9
57
1
HDR
0
0
0
0
0
0
0
0
Coffman
0
0
0
0
0
0
0
0
Brown &Caldwell
0
0
0
0
0
0
0
0
KenndyJinks
0
0
0
0
0
0
0
0
Carollo is selected for the project.
No response
No response
No response
No response
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Water Reservoir and Pump Station Project No, 91240102
Design and construct a new 1.5 million gallon water storage reservoir with a 3,300 gpm pump station.
The Department of Health is requiring that the City provide additional water storage in the 360 pressure zone,
which includes the Commercial Business District. A pump station is needed for fire flow.
Design funds in 2017 will study the possibility of using Highline's CrestView Reservoir's extra capacity instead of
building a new reservoir. Siting study in 2013 showed optimal site location in the Manufacturing/Industrial Center
(MIC). May also be included in new PW Shop facilities.
Additional staff will be needed to provide maintenance for the new reservoir and pumps.
The pump station may not be required depending on the location of the proposed reservoir.
FINANCIAL
in $000's)
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
26
50
500
500
1,076
Land (RM/)
100
100
Const. Mgmt.
400
400
800
Construction
2,600
2,600
5,200
TOTAL EXPENSES
26
0
50
0
600
3,500
3,000
0
0
7,176
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Bond
3,000
3,000
6,000
Mitigation Expected
0
Utility Revenue
26
0
50
0
600
500
0
0
0
1,176
TOTAL SOURCES
26
0
50
0
600
3,500
3,000
0
0
7,176
Location to be determined.
2017 - 2022 Capital Improvement Program 71
44
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Carollo Engineers, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled Water Reservoir and Pump Station.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending , unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than January 31, 2018 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $47,005.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
45
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current.A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA46 revised: 1-2013 Page 3
Consultant services of others required for the performance of the Consultant's services
hereunder, and the Consultant shall be entitled to use and rely upon all such information and
services provided by the City or others in performing the Consultant's services under this
Agreement.
21. Estimates and Proiections. The Consultant has no control over the cost of labor, materials,
equipment or services furnished by others, over the incoming water quality and/or quantity,
or over the way the City's plant and/or associated processes are operated and/or maintained.
Data projections and estimates are based on the Consultant's opinion based on experience
and judgment. The Consultant cannot and does not guarantee that actual costs and/or
quantities realized will not vary from the data projections and estimates prepared by the
Consultant and the Consultant will not be liable to and/or indemnify the City and/or any third
party related to any inconsistencies between the Consultant's data projections and estimates
and actual costs and/or quantities realized by the City and/or any third party in the future.
22. Third Parties. The services to be performed by the Consultant are intended solely for the
benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to
rely on the Consultant's performance of its services hereunder, and no right to assert a claim
against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of the Consultant's services
hereunder.
23. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised : 1-2013
Page 5
47
Highline water district intertie
Water district 75 intertie
Water district #75 intertie
City of Tukwila
Preliminary Water Reservoir and Pump Station Feasibility Study
The City of Tukwila (City) has proposed leasing storage from Highline Water District (Highline) rather
than construct a City owned 1.3 MG reservoir and pump station, which was identified in the City's 2013
Comprehensive Water Plan. In 2014, the City and Carollo evaluated sites for a City owned reservoir and
identified Cerini Hill (abandoned SWAT training facility) as the preferred location for the planned
$7,180,000 reservoir and pump station. This study will consider the operational and cost effectiveness of
leasing storage from Highline.
ASSUMPTIONS
• Carollo Engineers, Inc. will be referred to as "Consultant" in this document.
• City of Tukwila will be referred to as "City" in this document.
• Highline Water District will be referred to as "Highline" in this document.
• The City will obtain water quality on Highline's finished water quality in electronic format. No
water quality data will be collected.
• No new water quality data will be collected as part of the study.
• The 2013 Water System Plan hydraulic model will be used as the basis for the analysis.
• The City will obtain costs for leasing storage from Highline.
• All costs will be AACE Class V estimates.
TASKS
1. Summarize Water Quality. Summarize finished water quality from Highline and the City. It is
assumed the City will obtain the water quality data and provide it electronically. Compare water
quality to primary and secondary drinking water standards. No mixing study or evaluating the
corrosively either Highline or City water will be conducted as part of this work. However, the
data will be reviewed to confirm data availability for a future study. Additional data collection
will be recommended, if needed.
2. Purpose of Storage. Establish City's potential uses for the Highline reservoir (emergency storage,
fire storage, equalizing, etc.). Estimate the frequency of use, volume of storage and flow rates
required for each potential use.
o Meeting No. 1— Storage Uses. Review water quality and identify storage uses for leased
reservoir with City staff. Establish criteria for hydraulic modeling and comparison of
alternatives.
o Meeting No. 3 — Highline Coordination. Meet with Highline Staff to discuss leasing
storage. Review purpose of uses, potential operations, and known infrastructure
challenges. Identify limitations by either Highline or the City
3. System analysis.
o Update hydraulic model. Update the hydraulic model to incorporate piping changes
identified in the 2016 Pipeline Asset Management Update project. Develop potential
PRV settings for the Highline intertie based on the potential storage uses. Update short -
8/29/2017 1
48
City of Tukwila
Preliminary Water Reservoir and Pump Station Feasiblity Study
Exhibit A - Schedule of Charges
TASK / DESCRIPTION
c� a)
a) Co.
Q Y
a`.) 03
. U
C'J O N c c c
oa�mN - ••_O C c o `co
d a E E @ u
NCD 05 _a
Cr)
U
C
o c N oc'(13 W aj
-CO2O�0 ffO
- < C/)) 01-
d
Clerical/WP
Total Labor Rate
$ 226 $ 175 $ 155 $ 135 $
135 $ 90
Total
Hours
Carollo
Labor
Cost
OTHER DIRECT COSTS
Travel
and
Printing
PECE
$11.70
Total
ODC
TOTAL
COST
Tasks
1
2
3
Water Quality
Purpose of Storage
System Analysis
4 TM No. 1
5 Project Managemer
Total
2.0
4.0
8.0
4.0
4.0
22.0
2.0
16.0
16.0
8.0
16.0
58.0
8.0
8.0
16.0
4.0
0.0
36.0
16.0
24.0
80.0
24.0
2.0
146.0
0.0
2.0
8.0
8.0
0.0
18.0
1.0
1.0
1.0
0.0
4.0
7.0
29
55
129
48
26
$ 4,292
$ 8,544
$ 19,058
$ 7,244
$ 4,334
$ - $ 339 $ 339
$ 50 $ 644 $ 694
$ 25 $ 1,509 $ 1,534
$ 100 $ 562 $ 662
$ $ 304 $ 304
$ 4,631
$ 9,238
$ 20,592
$ 7,906
$ 4,638
287
43,472
$ 175 $ 3,358 $ 3,533
$ 47,005
• 8/29/2017
1 of 1
50
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 24, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kate Kruller, Chair; Joe Duffie, Dennis Robertson
Staff: Robin Tischmak, Gail Labanara, Stacy Hansen, Pat Brodin, Mike Cusick, Mike Perfetti,
Laurel Humphrey
Guest: Jerry Thornton, resident
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir and Pump Station
*Staff is seeking Council approval of a consultant agreement with Carollo Engineers in the amount
of $47,005.00 for the Water Reservoir and Pump Station Feasibility Study. The Washington State
Department of Health is requiring that the City provide additional water storage and this project
will study the possibility of using Highline's Crestview Reservoir's extra capacity instead of building
a new reservoir. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT
AGENDA.
B. Supplemental Amendment: Fort Dent Park BNSF Sewer Relocation
Staff is seeking Council approval of Supplemental Agreement No. 3 with KPFF Consulting
Engineering in the amount of $7,876.20 for design of the Fort Dent Park BNSF Sewer Relocation
Project. The original project scope omitted the cathodic protection of the steel casing under the
BNSF tracks, which is required by the railroad. The amendment also covers additional time needed
to complete plans and specifications for relocation of the sanitary sewer force main due to slow
document review by BNSF. Funding for this amendment is available from the 2017 construction
budget. MAJORITY APPROVAL. FORWARD TO NOVEMBER 6, 2017 REGULAR CONSENT AGENDA.
There was consensus to consider the utility customer assistance programs for utilities as the next item
of business.
C. Customer Assistance for Utility Payments
Staff updated the committee on possibilities to expand customer assistance for the City's water,
sewer, and surface water utilities. Currently the City offers a 50% discount on utility bills to seniors
(62+) and permanently disabled individuals making less than $32,000 annually. The 2016 Utilities
Committee requested continuation of this policy discussion to include the cost of program
expansion, described as follows:
1) Increasing the income limit to $34,000 or $35,000 would cost approximately $741.50
for each new sign-up. Staff does not believe this would assist a significant number of new
people.
51