HomeMy WebLinkAboutArts 2017-11-15 Agenda PacketCity of Tukwila
Parks & Recreation Department - Rick Still, Director
Allan Ekberg, Mayor
ARTS COMMISSION
Chair: Trisha Gilmore
Vice Chair: Cynthia Chesak
Brian Kennedy, Sheila Coppola, Helen Enguerra, Alex Villella, Daniel Humkey, Yuriko Rollins
AGENDA
November 15, 2017 5:OOpm Tukwila Community Center
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes - October 18, 2017 (5 min) pg. 1-2
5. Unfinished Business (15 minutes)
a. 2017 Arts Commission Budget - Request for funding, Olena Perry, Tukwila P&Rpg.3
6. New Business
a. Rainier Symphony Update -Jeff Lund, Music Director & Susan Reynolds, Vice Pres n/a
7. Committee/Commissioner Reports (10 min)
a. Rainier Symphony n/a
b. Backyard Wildlife Festival Art Show n/a
c. Arts Promotion in Community n/a
d. Commissioner/Staff Reports n/a
8. Other
a. Tukwila Village/Tukwila Library Art Project Update
9. Agenda for Next Meeting
a. All Commissions Social - Tentatively scheduled for Billy Baroo's - December 13th
10. Adjournment
Next Meeting: December 13, 2017
For More Information contact Tracy Gallaway at 206-767-2305
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
TUKWILA
PARKS & RECREATION
ARTS COMMISSION
MINUTES
October 18, 2017 5:00 p.m. Tukwila Community Center
1. Call to Order: Chair Trish Gilmore called the meeting to order at 5:04 p.m.
2. Attendance:
Commissioners —Trish Gilmore, Cynthia Chesak, Alex Villella, Helen Enguerra, Brian Kennedy, Sheila
Coppola, Yuriko Rollins
Absent — Daniel Humkey
Guests — Carolyn Law, Lesley Bain
Staff —Tracy Gallaway
3. Approval of Agenda: Helen Enguerra moved to accept the agenda. Cynthia Chesak seconded the motion.
Motion passed unanimously.
4. Approval of Minutes: Cynthia Chesak moved to approve the minutes of September 20, 2017 meeting.
Alex Villela seconded the motion. Motion passed unanimously.
5. Unfinished Business:
a. Arts Plan Update — Draft planpreview, Carolyn Law and Lesley Bain. Tracy will send the Arts
Commission members a copy of the draft plan. Editing of vision, goals, is encouraged. Edits will be
due by Wednesday, October 25th at 500pm.
b. Arts Commission Budget- 2017 Spending Plan —Tracy presented a brief overview Tracy some items
that the Arts Commission could support with their 2017 allocated budget. Tracy will email the Arts
Commissioners the complete list before the November meeting. The Arts Commission will discuss
the request and vote at the November 15th meeting. The 2018 Spending Plan — will be discussed at
the January 2018 meeting.
Commemorative item for Steve Mullet — Since a few of the Arts Commissioners hadn't been at the
September meeting, this item was revisited. The Arts Commissioners agreed to table this
discussion until the Municipal Arts Plan has been completed.
6. New Business
a. Sheila shared photos of art from a Pennsylvania artist that is looking for a short term rental space
for a 9 day show for summer of 2018. Ideas for potential spaces included Tukwila Village, Westfield
Mall, University of Washington, SGI property, etc. AC members are going to think about it and
come up with ideas.
7. Committee Reports (who is on each of these committees)
a. Rainier Symphony (Cynthia, Alex, Yuriko) — Concert is this weekend, and there will be a dedication
to Steve Mullet at the Sunday afternoon show. Alex Villella mentioned that he was told he can't use
all the tickets because AC aren't allowed to accept more than $100. Tracy will research this and
report to Arts Commission members via email with an update.
b. Backyard Wildlife Art Show (Sheila, Brian, Trish) —The committee asked about the digital copy or
hard copy of signup sheet for the arts interest list that were generated from the 2017 Art Show at
the Backyard Wildlife Festival. Tracy will see if she can locate these items and send them out to the
committee.
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c. Arts Promotion in Community (Sheila, Daniel, Trish, Helen) —There was discussion regarding the
production of an art brochure. Brian Kennedy had taken photos and given them to Dave Johnson.
Alex Villella offered to help with the production of the brochure.
**Note: After the meeting the staff liaison Tracy Gallaway emailed the members of this committee
and suggested that before the November meeting they get together to discuss and finalize design
recommendations. Suggested discussion items included: 1) which art elements should be
highlighted, then Tracy will provide the photos needed; 2) who will be completing the design; if a
designer will be used, what are the costs; 3) what are the distribution plans, how many will be
printed and what is the printing budget. ***Sheila Coppola — responded that she would organize a
meeting. She also noted that part of the delay on the brochure production had to do with the
finalization of the Arts Commission logo. This would also be important for the production of the
Arts Commission booth items (tent, table cloth, etc.).
d. Commissioner/Staff Reports —Tracy Gallaway suggested that at the January 2018 meeting, the
commission could work on the 2018 Arts Commission work plan and redevelop the spending plan.
This would also be a good time to review the draft Bylaws (bring suggested edits) and review the
Boards & Commissions handbook.
8. Agenda for Upcoming Meetings
a. 2017 Arts Commission Budget — Request for funding, Olena'Perry, Tukwila Parks & Recreation
b. Rainier Symphony Update —Jeff Lund, Music Director and Susan Reynolds, Vice President
c. Update on the art at the new library - recommended art pieces (women water collector)
Adjournment: At 6:57pm Brian Kennedy moved to close the meeting. Alex Villella seconded the motion. The
motion passed unanimously.
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2017 Budget
Arts Commission Funding Request
Available funds as of 11/1/17 $ 21,767.18
$ 12,600.00
Item
Purpose
Est Amount
Misc Supplies (easels, drying rack, etc.)
For use in TCC Art Classes and Programs
$ 1,000.00
Arts Commission Booth Set
Promotion of AC at community events
$ 1,600.00
Art Wall at TCC (nook near lobby)
Additional art display space for P&R programs, classes & events
$ 1,800.00
Upright Piano*
Better quality piano for use with programs, classes & events
$ 7,500.00
Teaching Artist
Community Special Events: Spirit of Giving
$ 350.00
Teaching Artist
Community Programs: Winter Break Camp
$ 350.00
*Cost estimate based on the purchase of a new piano - may be able to find a less expensive option
Rainier Symphony Funding
$ 7,000.00
2017 Ending Fund Balance $ 2,167.18
Note: Remaining funds could be used for brochure design and
printing, depending on the sub -committee plan for this project.
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