HomeMy WebLinkAboutReg 2017-11-20 Item 4G - Ordinance - 2017-2018 Biennial Budget AmendmentCOUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review,
Council review
11/13/17
VC
OiV
01._
11/20/17
VC
/!tl/14L
'DLR
❑ Resolution
Mtg Date
// Ordinance
❑ Bid Award
Altg Date
// Public Hearing
❑ Other
Mtg Date
Mfg Date
Mtg Date 11/20/17
Aitg Date 11/13/17
ITEM INFORMATION
ITEM No.
4.G.
87
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATI: 11/13/17
AGENDA ITEM TITLE Approve year-end
2017 budget
amendment
ordinance.
CAT' ,GORY /1 Discu
cion
11/13/17
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
// Ordinance
❑ Bid Award
Altg Date
// Public Hearing
❑ Other
Mtg Date
Mfg Date
Mtg Date 11/20/17
Aitg Date 11/13/17
SPONSOR ❑Council ❑Mayor ❑HR
❑_Fire TS P&R ❑Police ❑PlV Court
DCD 11 Finance
SPONSOR'S The Council is being asked to review and approve an ordinance amending the 2017-2018
SUMMARY biennial budget.
RINII?WED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/7/17
/1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommITTEE
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
E\PI?NDITURI? R1 QUIRF,D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 11/1/17 (Updated after Finance Com.)
Draft Ordinance
Reconciliation of 2017-2018 Budget Summary to Ordinance
Info Memo - Fire Department Budget Update and Proposed Budget Amendment
(HQuse
Pring rhanaet made after
11/20/17
Final ordinance
C_p W )
87
88
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2515,
WHICH ADOPTED AND AMENDED THE CITY OF TUKWILA'S
BIENNIAL BUDGET FOR THE 2017-2018 BIENNIUM, TO ADOPT
AN AMENDED MID -BIENNIUM BUDGET; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on December 5, 2016, the City Council of the City of Tukwila adopted
Ordinance No. 2515, which adopted the 2017-2018 biennial budget of the City of Tukwila;
and
WHEREAS, a mid -biennium budget amendment was presented to the City Council
in a timely manner for their review, in accordance with RCW 35A.34.130; and
WHEREAS, on November 13, 2017, following required public notification, the City
Council conducted a public hearing on the proposed mid -biennium budget amendment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance Amended. Tukwila Ordinance No. 2515 is hereby amended
with the City Council's adoption of the document entitled "City of Tukwila 2017-2018 Mid -
Biennium Budget Amendment," attached hereto and incorporated by this reference as if
fully set forth herein, in accordance with RCW 35A.33.075.
Section 2. Estimated Revenues and Appropriations. The totals of the estimated
revenues and appropriations for each separate fund and the aggregate totals are as
follows:
FUND
EXPENDITURES
REVENUES
000 General
$142,679,203
$142,679,203
105 Contingency
$5,894,563
$5,894,563
104 Arterial Street
$39,473,923
$39,473,923
2XX Debt Service
$9,922,528 $12,272,528
$9,922,528 512,272,528
302 Facility Replacement/Urban Renewal
$7,921,906
$10206 $7,921.906
305 Public Safety Plan
$25,160,000
$25,160,000
306 City Facilities (Public Works Shops)
$29,913,000
$29,913,000
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Page 1 of 2
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Section 3. Copies on File. A complete copy of the amended budget for 2017-2018,
as adopted, together with a copy of this amending ordinance, shall be kept on file in the
City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of
Municipal Corporations of the Office of the State Auditor and to the Association of
Washington Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: City of Tukwila 2017-2018 Mid -Biennium Budget Amendment
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Page 2 of 2
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
Ref Dept. Sponsor
Explanation
2017 Increase (Decrease)
Expense Revenue Effect on
EFB
2018 Increase (Decrease)
Expense Revenue Effect on
EFB
GENERAL FUND
POLICE DEPARTMENT
Category 2 - Revenue Backed
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
1 PD Richardso 'Grant funded temporary FTE to maintain level of service
n in the Police Records Unit. Grant was approved by
240,000
(240,000)
86,029
77,426 (8 603)
Council at the October 23, 2017 special meeting.
(120,000) - 120,000
--
30,000 - (30,000)
Community Development Total
Police Department Total
-- -
86,029 77,426 (8,603)
FIRE DEPARTMENT
Category 1 - Existing Service Levels or Plans
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
2 FD Carlsen Funding to cover costs associated with two additional
pipeline positions approved by Council at the July 5,
240,000
(240,000)
240,000
(240,000)
2016 meeting.
(120,000) - 120,000
--
30,000 - (30,000)
Community Development Total
Category 2 - Revenue Backed
--
- - -
3 FD Carlsen Firefighter deployment to assist with recovery efforts
from hurricanes in Texas and Florida. Information on the
deployment was presented to Council at the October 23,
125,000
125,000 -
2017 C.O.W. meeting.
4 FD Carlsen Expenses related providing emergency medical
services. The City was able to receive an additional $35
thousand in reimbursement for incurred costs.
35,000
35,000 -
Fire Department Total
400,000 160,000 (240,000)
240,000 - (240,000)
FINANCE
Category 1 - Existing Service Levels or Plans
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
5 Finance Carlsen Due to lower than anticipated expenditures related to
risk management, budget of $120 thousand can be
transferred to Fire.
(120,000)
(240,000)
(120,000)
(240,000)
Finance Total
(120,000) - 120,000
--
COMMUNITY DEVELOPMENT
Category 1 - Existing Service Levels or Plans
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
6 DCD
Carisen
Due to vacancies, salaries and benefits are lower than
expected. Budget of $120 thousand can be transferred
to Fire.
(120,000)
(240,000)
(240,000)
(60.000)
Council Total
30,000 - (30,000)
Community Development Total
(120,000) - 120,000
--
MAYOR
Category 2 - Revenue Backed
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
Parks & Recreation Total
7 Mayor Speck
Port of Seattle grant to create marketing materials for
business development and attraction. Resolution 1888
was approved on August 15, 2016 supporting the City's
efforts to obtain this grant.
16,500
16,500
(240,000)
(60.000)
Council Total
30,000 - (30,000)
Mayor Total
16,500 16,500
-
- - -
PARKS 8 RECREATION
Category 2 - Revenue Backed
8 Rec Gallaway Wilderness Explorers grant to support Camp Tukwilly.
9 Rec •Gallaway United Way grant to support summer playground sites.
10 Rec Gallaway World Vision MOU to support 2017 Youth Action day.
11 Rec Gallaway At -Risk Afterschool Meals program, and is part of the
•Child and Adult Food Program. When budget was
drafted, $4,000 in revenue was budgeted expected
revenue is not $9,000 each year. Only $1,500 in
expenditures was budgeted but total funds to be spent is
•expected to be $9,000.
2,671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3,000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
Parks & Recreation Total
COUNCIL
Category 4 - Initiatives
12 Humphrey Steve Goldblatt Quality Assurance for Public Safety
Plan. This contract was approved at the June 26, 2017
special meeting and per discussion at the May 8, 2017
Committee of the Whole, funding is to come from 2016
ending fund balance. The contract extends through
December 31, 2021 in an amount not to exceed
5250,000.
30,000
(30,000)
60,000
(60.000)
Council Total
30,000 - (30,000)
60,000 - (60,000)
11/8/201g105 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
2017 Increase (Decrease) 2018 Increase (Decrease)
Ref Dept. Sponsor Explanation
Expense
TRANSFERS, REVENUE & OTHER
Revenue Effect on
EFB
Expense Revenue Effect on
EFB
Category 1 - Existing Service Levels or Plans
14 Cadsen Expenditures associated with the PW Works Shops
'facility. The budget was drafted to include bond
;proceeds, however, bonds will not be sold until at least
2018. An operating transfer is necessary to cover 2017
;costs until bonds are sold.
15 Carlsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy. Transferred funds will come from beginning fund
balance
210,000 (210,000)
138,515 (138515)
Transfers, Revenue & Other Total
348,515 (348,515)
Total General Fund 000
813,186
192,171 (621,015)
396,529
85,426 (311,103)
92
11/8/2017 11.05 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
CONTINGENCY FUND 105
Category 1 - Existing Service Levels or Plans
16 Fin Carlsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy.
Total Contingency Fund 105
138,515 138,515
138,515 138,515
HOTEL/MOTEL FUND 101
Category 1 - Existing Service Levels or Plans
17 Fin Carlsen 'True up budget in 2017 and 2018 as approved by
Council at the June 20, 2016 regular meeting and as
recorded in the 2017-20018 biennial budget document.
Total Hotel/Motel Fund 101
281,800
(281,800)
281,800
213,586
(281,800) 213,586
(213,586)
(213,586)
DRUG SEIZURE FUND 109
Category 4 - Initiatives
18 Police Mitchell True up budget to account for costs of Axon body
camera program approved by Council at the July 17,
2017 regular meeting.
380,000
(380,000)
200,000
2017 Increase (Decrease)
2018 Increase (Decrease)
Ref
Dept.
Sponsor
Explanation
Expense Revenue
Effect on
EFB
Expense Revenue
Effect on
EFB
CONTINGENCY FUND 105
Category 1 - Existing Service Levels or Plans
16 Fin Carlsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy.
Total Contingency Fund 105
138,515 138,515
138,515 138,515
HOTEL/MOTEL FUND 101
Category 1 - Existing Service Levels or Plans
17 Fin Carlsen 'True up budget in 2017 and 2018 as approved by
Council at the June 20, 2016 regular meeting and as
recorded in the 2017-20018 biennial budget document.
Total Hotel/Motel Fund 101
281,800
(281,800)
281,800
213,586
(281,800) 213,586
(213,586)
(213,586)
DRUG SEIZURE FUND 109
Category 4 - Initiatives
18 Police Mitchell True up budget to account for costs of Axon body
camera program approved by Council at the July 17,
2017 regular meeting.
380,000
(380,000)
200,000
(200,000)
Total Drug Seizure Fund 109
380,000 - (380,000)
200,000 - (200,000)
RESIDENTIAL STREET FUND 103
Category 3 - Carryovers
19 Fin Labanara '42nd Ave S project. Carry forward into 2018 as this
project spans more than one year.
20 Fin Labanara ',53rd Ave S project. Carry forward into 2018 as this
project spans more than one year.
(2,000,000)
(3,800,000)
2,000,000
3,800,000
2,000,000
3,800,000
(2,000,000)
(3,800,000)
Total Residential Street
(5,800,000)- 5,800,000
5,800,000 - (5,800,000)
ARTERIAL
STREET FUND 104
Category 3 - Carryovers & Reclassifications
21 Fin Labanara Boeing Access Road Bridge Rehab project. Carry
forward into 2018 as the project spans more than one
year.
22 Fin Labanara Strander Blvd Extension project. Carry forward into
2018 as this project spans more than one year.
(9,900,000)
(2,400,000)
(9,000,000) 900,000
(2,000,000) 400,000
9,900,000
2,400,000
9,000,000 (9,900,000)
2,000,000 (2,400,000)
Total Arterial Street
(12,300,000) (11,000,000) 1,300,000
12,300,000 11,000,000 (1,300,000)
LAND ACQUISITION FUND 301
Category 4 - Initiatives
23 Still Land acquisition as authorized by Council at the October
16, 2017 regular meeting.
2,000,000
(2,000,000)
500,000
(500,000)
Total Land Acquisition Fund 301
2,000,000- (2,000,000)
500,000 - (500,000)
PUBLIC SAFETY
PLAN FUND 305
Category 3 - Carryovers & Reclassifications
24 Cadsen Transfer in impact fee revenue collected to date from the
Fire Impact Fee fund.
25 Wittwer Adjust budget to reflect purchasing the ladder and other
,equipment in 2018 rather than 2019 as originally
1,017,000 1,017.000
2,245,000
(2,245,000)
Total Public Safety Plan Fund 305
- 1,017,000 1,017,000
2,245,000 - (2,245,000)
CITY FACILITIES
(PW SHOPS) FUND 306
Category 1 - Existing Service Levels or Plans
26 Carlsen Expenditures associated with the PW Works Shops
facility. The budget was drafted to include bond
proceeds. Bonds will not be sold until at least 2018. an
operating transfer is necessary to cover 2017 costs.
420,000 420,000
Total City Facilities (PW Shops) Fund 306
- 420,000 420,000
- - -
11/8/201gijl5 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
94
11/16/2017 2:43 PM
2017 Increase (Decrease)
2018 Increase (Decrease)
Ref Dept. Sponsor Explanation Expense Revenue Effect on
EFB
Expense Revenue Effect on
EFB
,URBAN RENEWAL FUND 302
Category 1 - Existing Service Levels or Plans
2-7 'Iii- •:e - -
2,350,000
- - - - - _ - _ _ _ -•o•
_2,3,50,00g
(250,000) (250,000)
I I 8. _
27 [ ianchi TGregor House property was budgeted to be sold in 2017.
I Rather than selling the property, it has now been
proposed to enter into a long-term lease.
Total Urban Renewal Fund 302
- (250,000) (250,000)
- - -
I
FIRE EQUIPMENT
FUND 304
Category 3 - Carryovers & Reclassifications
(1.017,000)
28 1 ICarlsen (Transfer impact fee revenue collected to date to the
I I i Public Safety Plan fund.
1,017,000
Total Fire Equipment Fund 304
1,017,000 - (1,017,000)
- - -
LID
FUND 233
Category 1 - Existing Service Levels or Plans
29 1 Fin Carlsen (Adjust LID principal payments to account for additional
;assessment revenue. Revenue was received in 2016,
assessment was paid in January 2017.
146,000
(146,000)
200,000
(200 000)
Total LID Fund 233
146,000 - (146,000)
200,000 - (200,000)
WATER
FUND 401
Category 1 - Existing Service Levels or Plans
30 1 Fin 'Carlsen Expenditures associated with the PW Works Shops
I I ;facility. The budget was drafted to include bond
proceeds. However, bonds will not be sold until at least
I I 12018. an operating transfer is necessary to cover 2017
costa
70,000
(70,000)
Total Water Fund 401
70,000 - (70,000)
- - -
SEWER
FUND 402
Category 1 - Existing Service Levels or Plans
31 Fin Carlsen Expenditures associated with the PW Works Shops
,facility. The budget was drafted to include bond
!proceeds. However, bonds will not be sold until at least
12018. an operating transfer is necessary to cover 2017
costs,
70,000
(70,000)
Total Sewer Fund 402
70,000 - (70,000)
- - -
SURFACE
WATER FUND 412
Category 3 - Carryovers & Reclassifications
32 T Fin !-Carlsen • Gillam Creek 42nd Ave S Surface Water project to cover
I I I -
,increase in construction costs. This is only an estimate
1 I !at this time.
33! Fin 'To—arisen T,Expenditures associated with the PW Works Shops
I I ifacility. The budget was drafted to include bond
I !proceeds. However, bonds will not be sold until at least
i 2018. an operating transfer is necessary to cover 2017
rnctc
-
70,000
-
(70,000)
1,000.000
(1,000,000)
Total Surface Water Fund 412
70,000 - (70,000) 1,000,000 - (1,000,000)
LIMITED TAX GENERAL OBLIGATION (LTGO) FUNDS 2XX
Category 1 - Existing Service Levels or Plans
34 Fin ,McCarthy . Pay off line of credit with new, 5 -year debt. The current
2,350 000
2,350.000
6,578,921
6,578,921
3,343,607
3,343,607
I I line of credit with Bank of the West is budgeted to be
2018.
35 Fin Carlsen 'To streamline CAFR Com rehensive Annual Financial
Fin
I ! R Combine all LLTGO debt service fund
I !budgets into one fund to streamline CAFR reporting.
I I !Details on individual debt issues will still be maintained
I I (for administrative purposes. This change will not affect
;any voter approved debt issues or the two debt funds
associated with Local Improvement District #33.
i
Total Limited Tax General Obligations 2XX
3,343,607 3,343,607 -
6,578,921
6,578,921 -
94
11/16/2017 2:43 PM