HomeMy WebLinkAboutReg 2017-11-20 COMPLETE AGENDA PACKETTukwila City Council Agenda
•••• REGULAR MEETING ❖
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Allan Ekberg, Mayor Counci/members. •' Joe Duffie + Verna Seal
David Cline, CityAdministrator ❖ Kathy Hougardy ❖ De'Sean Quinn
Dennis Robertson, Council President ❖ Kate Kruller •:• Thomas McLeod
Monday, November
20, 2017; 7:00 PM • Ord #2555 • Res #1919
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. APPOINTMENTS
a. Confirm the reappointment of Kimberly Walden to the position of Municipal Court
Judge, with a term expiring 12/31/2021.
b. Oath of Office administered by Mayor Ekberg.
3. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
4. CONSENT
AGENDA
a. Approval of Minutes: 11/6/17 (Regular)
b. Approval of Vouchers
c. Authorize the Mayor to sign Amendment No. 1 to a Memorandum of
Agreement (#08-106) with Pierce County for the Washington State
Task Force 1 for FEMA Urban Search and Rescue.
[Reviewed and forwarded to Consent by the Public Safety Committee on
11/6/17.1
d. Authorize the Mayor to sign a grant agreement with the State of
Washington Office of Public Defense for investigator, interpreter and
social work services in the amount of $74,000.00.
[Reviewed and forwarded to Consent by the Finance Committee on 11/7/17.1
e. A resolution revising the previously adopted Financial Reserve Policy
to eliminate the effects of GASB 68 for purposes of calculating the
unrestricted balances of the Enterprise Funds, and repealing
Resolution No. 1861.
[Reviewed and forwarded to Consent by the Finance Committee on 11/7/17.1
f. Property tax legislation:
(1) An ordinance increasing the regular property tax levy one percent
from the previous year commencing January 1, 2018, on all property,
both real and personal in compliance with RCW 84.55.120.
(2) An ordinance levying the general taxes for the fiscal year commencing
January 1, 2018, on all property, both real and personal that is subject to
taxation for the purpose of paying sufficient revenue to carry on the
services of the several departments of said City for the ensuing year,
with an excess property tax levy for the purpose of paying debt service
on the City's Unlimited Tax General Obligation Bonds issued in 2016.
[Reviewed and forwarded to Consent by the Committee of the Whole on
11/13/17]
(continued...)
Pg.1
Pg.49
Pg.71
Pg.79
Pg.81
Pg.83
REGULAR MEETING
Monday, November 20, 2017
Page 2
4. CONSENT
g. An ordinance amending Ordinance No. 2515, which adopted and
Pg.87
AGENDA
amended the City of Tukwila's biennial budget for the 2017-2018
(cont.)
biennium to adopt an amended mid -biennium budget.
[Reviewed and forwarded to Consent by the Committee of the Whole on
11/13/17.]
h. Due diligence contracts related to the Public Safety Plan:
Pg.95
(1) Authorize the Mayor to sign Amendment No. 1 to contract #17-167
with Sound Earth Strategies, Inc., for environmental evaluation services
related to the Public Safety Plan in an amount not to exceed $126,937.00
(including estimated expenses).
(2) Authorize the Mayor to sign an agreement with Bush Roed & Hitchings,
Inc., for site survey services related to the Public Safety Plan in an
amount not to exceed $57,400.00 (including estimated expenses).
(3) Authorize the Mayor to sign an agreement with Shannon and Wilson for
geo-technical evaluation services related to the Public Safety Plan in an
amount not to exceed $40,000.00 (including estimated expenses).
[Reviewed and forwarded to Consent by the Committee of the Whole on
11/13/17.] Y Please refer to 11/13/17 C.O. W. packet. Q
i. Authorize the Mayor to sign an agreement with Lydig Construction
Pg.97
Company for GC/CM (General Contractor Construction Management)
for the Public Safety Plan in an amount not to exceed $372,000.00.
[Reviewed and forwarded to Consent by the Committee of the Whole on
11/13/17.] Please refer to 11/13/17 C.O. W. packet. Q
j. A resolution adopting a Legislative Agenda for use during the 2018
Pg.99
Washington State legislative session. [Reviewed and forwarded to Consent
by the Committee of the Whole on 11/13/17.]
k. Authorize the Mayor to sign a WSDOT (Washington State Department
of Transportation) grant award for a Non -Traditional Commute Trip
Pg.103
Reduction (CTR) Pilot Program for 2017-2019 in the amount of
$107,000.00. [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on 11/14/17.]
I. Authorize the Mayor to sign an agreement with Carollo Engineers for
the design of the Martin Luther King Jr. Way South Water Main Project
in the amount of $69,967.00.
Pg.111
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 11/14/17.]
m. Authorize the Mayor to sign Amendment No. 1 to contract #17-070
with Otak, Inc., for the Riverton Creek Flapgate Removal Project Design
in the amount of $39,993.00.
Pg.133
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 11/14/17.]
n. Authorize the Mayor to sign the Washington State Department of
Pg.155
Ecology's Water Quality Stormwater Capacity Grant for the 2017-2019
biennium in the amount of $50,000.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 11/14/17.]
(continued..)
REGULAR MEETING
Monday, November 20, 2017
Page 3
5. UNFINISHED
BUSINESS
A legislative session preview by Jennifer Ziegler, City lobbyist
Pg.165
6. NEW BUSINESS
a. Municipal Court Judge:
(1) An ordinance amending Ordinance No. 2261, as codified at
Tukwila Municipal Code Section 2.68.026, regarding the setting
of salary for the Municipal Court Judge.
(2) Authorize the Mayor to sign a contract with Kimberly Walden
for Municipal Court Judge services from January 1, 2018 through
December 31, 2021.
Pg.171
Pg.175
Pg.177
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and 2017-2018 Work Plan
and 3rd Quarter Accomplishments
d. City Attorney
e. Council Analyst - Monthly Report from the Program Management
Quality Assurance (PMQA) provider for the Public Safety Plan
Pg.183
Pg.197
8. MISCELLANEOUS
9. EXECUTIVE SESSION— - Potential property acquisition — Pursuant to RCW 42.30.110(1)(b); and
- Potential litigation — Pursuant to RCW 42.30.110(1)(i); and
- Collective Bargaining — Pursuant to RCW 42.30.140(4)(a)
Q Please bring your Collective Bargaining notebooks.
45 minutes (total)
Potential action to follow in the open meeting.
10. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila
Council meetings are audio/video taped (available at www.tukwilawa.00v)
HOW TO TESTIFY
When recognized by the Presiding Officer to address the Council, please go to the podium and state your
name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit
your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and
may not be able to answer questions or respond during the meeting.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council on items that are NOT included on
the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a
comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review
Council review
11/20/17
CF
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❑ Ordinance
Mtg Date
❑ Bid Award
Meg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance
P&R ❑Police PW ❑Court
►1 Fire TS
SPONSOR'S The department is a participating agency in WA -TF1 of FEMA USAR. Washington State now
SUMMARY recognizes the Task Force as an in-state asset. This amendment and supporting
documentation memorialize procedure and methodology for deployment and
reimbursement related to in state mobilizations in which City of Tukwila personnel are
utilized in authorized response to disasters and other emergent situations. The department
seeks approval of this amendment.
RI?VIIAX'rI) I3Y ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/06/17 COMMITTEE CHAIR:
/1 Public Safety Comm.
ITEM INFORMATION
ITEM No.
4.C.
1
STAFF SPONSOR: CHRIS FLORES
ORIGINAL AGENDA DATE: 11/20/17
AGENDA ITI_:M TI'T'LE Amendment to Contract SC -100929, an agreement between Pierce County
Washington and The City of Tukwila. WA -TF1 FEMA Urban Search and Rescue as a
state emergency resource.
CATEGORY ❑ Discussion
Meg Date
-1
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Meg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor HR ❑DCD ❑Finance
P&R ❑Police PW ❑Court
►1 Fire TS
SPONSOR'S The department is a participating agency in WA -TF1 of FEMA USAR. Washington State now
SUMMARY recognizes the Task Force as an in-state asset. This amendment and supporting
documentation memorialize procedure and methodology for deployment and
reimbursement related to in state mobilizations in which City of Tukwila personnel are
utilized in authorized response to disasters and other emergent situations. The department
seeks approval of this amendment.
RI?VIIAX'rI) I3Y ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/06/17 COMMITTEE CHAIR:
/1 Public Safety Comm.
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONsoR/ADMIN.
COMMPI"I'EE
Fire Department
Unanimous Approval; Forward to 11/20/17 Consent Agenda
COST IMPACT / FUND SOURCE
EXPI:NDITURI: RIsQUIRI%D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 10/19/17
Tukwila Amendment
2008 Letter of Agreement, Pierce County/City of Tukwila
Federal -State Matrix
Tukwila/State Agreement
Minutes from the Public Safety Committee meeting of 11/6/17
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Public Safety Committee
FROM: Jay C. Wittwer, Fire Chief
BY: Chris Flores, Assistant Fire Chief
CC: Mayor Ekberg
DATE: 10/19/17
SUBJECT: Amendment to Contract SC -100929, an agreement between Pierce County
Washington and The City of Tukwila. WA -TF1 FEMA Urban Search and
Rescue as a state emergency resource.
ISSUE
The department is a participating agency in WA -TF1 of FEMA USAR. Washington State now
recognizes the Task Force as an in-state asset. This amendment and supporting documentation
memorialize procedure and methodology for deployment and reimbursement related to in-state
mobilizations in which City of Tukwila personnel are utilized in authorized response to disasters
and other emergent situations.
BACKGROUND
Washington Task Force 1 of FEMA Urban Search and Rescue has been in existence since
1991. Tukwila Fire Department has been a participating agency since the inception of the
federal program. Members have been deployed to several national disasters and emergencies,
including but not limited to, The Oklahoma City Bombing, Northridge Earthquake, World Trade
Center, Hurricane Katrina, Hurricane Harvey, and Hurricane Irma. In 2014 WA -TF1 was utilized
as a state resource at the SR -530 mudslide near Oso Washington. An agreement was not in
place and the deployment and reimbursement process was cumbersome.
DISCUSSION
The City of Tukwila has the opportunity to contribute, under a clearly defined agreement,
valuable assistance to fellow Washingtonians in the event of disaster or extreme emergency.
FINANCIAL IMPACT
Under this amendment to the existing agreement, all authorized mobilizations are reimbursed
portal to portal.
RECOMMENDATION
The Committee is being asked to forward this item to the November 20, 2017 Regular Meeting
Consent Agenda.
ATTACHMENTS
- Tukwila Amendment
-2008 Letter of Agreement between Pierce County (Sponsoring Agency) and The City of
Tukwila (Participating Agency).
- Federal-State Matrix
- Tukwila/State Agreement
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AMENDMENT # 1
to Contract SC -100929
dated 06/16/2017
for Washington State Task Force 1 (WA -TF1) State response following a Governor's proclamation of emergency
in the State.
THIS AGREEMENT is made and entered into by Pierce County and City of Tukwila, Fire Department.
WHEREAS, the parties have previously entered into an agreement dated 11/19/08 as a Participating Agency of
WA -TF1 for the National Urban Search and Rescue Response System.
WHEREAS, the parties desire to amend the agreement in consideration of the mutual benefits and advantages to
be derived by each of the parties,
IT IS HEREBY AGREED as follows:
Participating Agency agrees to mobilize as a State resource if requested by the Washington State Military Department per
the terms and conditions set forth in "Exhibit A" - Intergovernmental Agreement for Urban Search and Rescue Assistance
between The Washington State Military Department, Emergency Management Division and Pierce County as the
Sponsoring Agency for Washington Urban Search and Rescue Task Force 1.
All other terms and conditions of the agreement and all supplements and modifications thereto shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be duly executed, such parties acting by
their representatives being there unto duly authorized.
DATE this
Participating Agency:
day of , 2017
PIERCE COUNTY:
Full Firm Name Approved as to legal form only:
(Signature)
DEPUTY PROSECUTING ATTORNEY Date
Title of Signatory Authorized by Firm Bylaws Reviewed:
Mailing Address:
Street Address, if different:
Federal Tax ID or Social Security Number:
FINANCE
Approved:
Date
DEPARTMENT DIRECTOR Date
COUNTY EXECUTIVE Date
($250,000 or more)
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08-106
Council Approval 10/20/2008
'MEMORANDUM OF AGREEMENT
BETWEEN
Pierce County
AS THE SPONSORING AGENCY
OF THE WASHINGTON STATE TASK FORCE 1
OF THE NATIONAL URBAN SEARCH AND RESCUE RESPONSE SYSTEM
AND
CITY OF TUKWILA
AS A PARTICIPATING AGENCY OF THE TASK FORCE
This "Agreement" is entered into by and between the parties designated in Section 1, below, who
agree that subject to all of the provisions of this Agreement, The Pierce County Sheriffs
Department will serve as a Participating Agency for the Washington State Task Force 1 of the
National Urban Search and Rescue Response System. Each party further agrees that it assumes
all of the duties and responsibilities assigned to that party under this Agreement and that so long
as this Agreement remains in effect, the party will fully perform all of those duties and
responsibilities.
1. PARTIES
The parties to this Agreement are the following entities:
1.1. Sponsoring Agency:
Pierce County
2501 So 35TH, Street, Suite D
Tacoma WA 98409
253-798-6595
1 3 13 3 a''` at"a-:e'�
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1.2 Participating Agency:
CITY OF TUKWILA
2. RECITALS
Sponsoring Agency and Participating Agency have entered into this Agreement in
recognition of the following Recitals:
2.1 Sponsoring Agency. Sponsoring Agency is a cooperating party under a
"Memorandum of Agreement" with the Federal Emergency Management Agency ("FEMA") and the
State of Washington.
2.2 National Urban Search & Rescue Response System. Pursuant to federal law,
principally the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§
5121 through 5206 (the "Stafford Act"), the U.S. Department of Homeland Security ("DHS"), acting
through FEMA, operates the National Urban Search & Rescue Response System ("System") in
conjunction with State and local governments.
2.3 Task Forces. Each Sponsoring Agency is responsible for recruiting and
organizing a Task Force consisting of individuals occupying certain specified positions plus
additional support personnel, all of whom have been properly trained with the requisite skills and
capabilities required for urban search and rescue operations and/or deployment of the Task Force.
A Task Force may be deployed as a single unit or it may be reorganized into teams for purposes of
modularized responses for limited or specialized Activations. Members of a Task Force may also
be deployed as members of a management or other technical team.
2.4 Washington State Task Force 1. Pierce County Department of Emergency
Management is the Sponsoring Agency for Washington Task Force 1 (the "Task Force") and is
charged with, among other things, recruiting and organizing members for the Task Force. In the
performance of its responsibilities, the Sponsoring Agency may enter into cooperative
arrangements with federal, state, or local government entities, or non-profit or for-profit entities, to
serve as participating Agencies in the Task Force and with individuals to serve as Affiliated
Personnel of the Task Force. The Sponsoring Agency is obligated to enter into written agreements
with those Participating Agencies and Affiliated Personnel setting forth the relationship between the
parties.
2.5 Participating Agency. The City of Tukwila desires to be a Participating Agency in the Task
Force, subject to all of the provisions of this Agreement.
2.6 Applicable Provisions. With respect to National Urban Search & Rescue
Response System activities, this Agreement incorporates the provisions of Interim Final Rule,
"National Urban Search and Rescue Response System," 70 Fed, Reg. 9182 (Feb. 24, 2005)
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("Interim Final Rule") as well as the provisions of the FEMA MOA. To the extent the Interim Final
Rule is contrary to the FEMA MOA, the Interim Final Rule will prevail. Upon the effective date of
the Final Rule governing this subject ("Final Rule"), the Final Rule shall supersede the Interim Final
Rule and shall prevail over any contrary provisions of the Interim Final Rule or the FEMA MOA.
2.7 Definitions of Terms. Capitalized words and phrases in this Agreement have the
same meaning as they do in the Interim Final Rule, unless or until superseded by the Final Rule.
Capitalized words and phrases not defined in the Interim Final Rule or the Final Rule have the
meaning given in this Agreement.
3. AGREED TERMS AND CONDITIONS
3.1 Participating Agency.
3.1.1 Participating Agency agrees to provide personnel to serve in certain
designated positions on the Task Force as determined by Sponsoring Agency. A list of the
individuals who will occupy those designated positions, and who are referred to in this
Agreement as "Participants or authorized members," as well as other pertinent information
about them is contained in Appendix A.
3.1.2 Participating Agency further agrees that Participants will meet the required
qualifications for the positions to be filled, will receive the required training specified in this
Agreement and will satisfy other conditions of preparedness and response as required by
the Sponsoring Agency as listed in Appendix B.
3.1.3 The Parties will cooperate with each other so as to facilitate achievement
of the goals and objectives of the System as fully and completely as possible.
3.2 Third Party Liability and Workers' Compensation.
3.2.1 Participating Agency and its Participants shall be afforded such coverage
for third party liability and workers' compensation as is afforded all Task Forces and their
System Members under Federal law, the scope of which is generally described in the
Interim Final Rule.
3.2.2 Except as afforded by the Federal Government, the responsibility for risks
associated with claims for third party liability and workers' compensation arising out of
participation in the Task Force, either organizationally by the Participating Agency or
Individually by its Participants, shall be the responsibility of Participating Agency and not
under any circumstances, the responsibility of Sponsoring Agency. At all times,
Participating Agency shall maintain in full force and effect, and provided proof thereof, for
the benefit of its Participants and its other employees engaged in System activities,
coverage for workers compensation and third party liability to the full extent required by
law.
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3.3 Financial Provisions.
3.3.1 Preparedness Funds
3.3.1.1 In its sole discretion, Sponsoring Agency may distribute to
Participating Agency such preparedness grant funding as Sponsoring
Agency shall be eligible to and does receive from FEMA. Any such
distributions shall be subject to the requirements of the preparedness
grants and the needs of the Task Force generally.
3.3.1.2 Any other funding received by Sponsoring Agency from sources
other than the federal government may also be made available as
Sponsoring Agency determines in its discretion. Sponsoring Agency shall
make such distributions fairly and equitably taking into account the
mission, goals and objectives of the Task Force and the needs of the
Sponsoring Agency as compared to other proper needs and demands.
3.3.2 Response Funds
3.3.2.1 Sponsoring Agency shall promptly reimburse Participating Agency
for response expenses that are authorized to be incurred by or for the
benefit of Participants engaged in Task Force activities, upon receiving
reimbursement for such expenses from the federal government. Such
expenses must be properly ascertained, accumulated and reported to the
Sponsoring Agency, and the funds to be utilized for payment must have
been reimbursed by or on behalf of FEMA to Sponsoring Agency.
3.3.2.2 After an Activation, Participating Agency shall provide Sponsoring
Agency with a complete cost reimbursement package to be submitted by
Sponsoring Agency as part of an overall claim package which Sponsoring
Agency is obliged to submit to FEMA. The Participating Agency's cost
reimbursement package shall be submitted to the Sponsoring Agency
within 60 days after the end of the Personnel Rehabilitation Period
established by FEMA. Participating Agency's cost reimbursement
package shall be prepared in conformance with applicable federal
directives which Sponsoring Agency shall disseminate to Participating
Agency. See Appendix C for reimbursement procedures and applicable
Federal Directives for compensation.
3.3.2.3 Participating Agency shall provide Sponsoring Agency with
employee compensation information for its Participants at least annually,
or as changes occur in compensation rates payable to Participants. That
information and other pertinent Participant data required by Sponsoring
Agency shall be provided in an updated version of Appendix D.
3.3.2.4 To ensure proper reimbursement from FEMA, the compensation
of Participants on the Task Force shall be in accordance with pay
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schedules and policies established by the Final Interim Rule from the time
of activation and until the Task Force returns, is deactivated and
Participants are returned to regular work schedules.
3.3.2.5 All financial commitments of Sponsoring Agency are subject to
the availability and receipt of funds by Sponsoring Agency from FEMA and
other sources.
3.3.2.6 Neither Participating Agency nor any Participant shall be
reimbursed for costs incurred outside the scope of this Agreement.
3.4 Reporting And Record Keeping Requirements,
3.4.1 The Participating Agency shall provide the Sponsoring Agency with the
records described in Appendix E.
3.4.2 The Sponsoring Agency shall issue a Task Force Picture Identification
Card for all authorized members listed in Appendix A.
3.4.3 Participating Agency and Sponsoring Agency shall ensure that any
medical or other records and information that are afforded confidentiality under
applicable law are protected from unauthorized disclosure.
3.4.4 Participating Agency shall provide prompt and accurate reporting as
specified in this Agreement as outlined in Appendix C, D and F.
3.5 Mandatory Minimum Requirements For Participation. Each Participant must satisfy all of
the following for participation on the Task Force.
3.5.1 Each Participant shall be an employee in good standing of the
Participating Agency. Entry-level employees who are probationary or in a similar
status are not eligible.
3.5.2 Each Participant shall be of good moral character and shall not have been
convicted of any felony or any other criminal offense involving moral turpitude.
3.5.3 Participants serving in a Task Force position that requires the individual to
hold a license, registration, certificate or other similar authorization to lawfully
engage in an activity must hold the appropriate authorization, which must be
current and validly issued.
3.5.4 Subject to any applicable FEMA standards, each Participant must meet
the medical/fitness standards mutually agreed upon by Sponsoring Agency and
Participating Agency and not have any medical condition or disability that will
prevent performance of the duties of the Task Force position he/she occupies.
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3.5.5 Each Participant must be available on short notice to mobilize within 2
hours of request and be able to respond on a mission for up to 14 days.
3.5.6 Each Participant must be capable of improvising and functioning for long
hours under adverse working conditions.
3.5.7 Each Participant must receive such inoculations as are specified by the
DHS/FEMA in Appendix G.
3.5.8 Each Participant must be aware of the signs, symptoms and corrective
measures of Critical Incident Stress Syndrome.
3.5.9 Each Participant must understand and adhere to safe working practices
and procedures as required in the urban disaster environment.
3.5.10 Each Participant must have a working knowledge of the US&R System
and the Task Force's organizational structure, operating procedures, safety
practices, terminology and communication protocols.
3.5.11 Each Participant must have completed such courses of education and
training and other requirements as FEMA shall specify.
3.5.12 Sponsoring Agency has authority to immediately suspend or terminate a
Participant's participation on the Task Force for failure to satisfy any mandatory
requirement.
3.6 Clothing and Equipment.
3.6.1 Sponsoring Agency will issue to each Participant certain items of personal
protective clothing and equipment, as outlined in the WATF-1 "Activation Manual",
for use in Task Force activities and operations. In the event of Activation,
Participant shall provide certain additional items of personal clothing and
equipment. Items of clothing and equipment supplied by Sponsoring Agency shall
remain the property of Sponsoring Agency and shall be returned promptly
whenever a person ceases to be a Participant.
3.6.2 Subject to FEMA requirements, all uniforms will display the official patch
of the Task Force and the official patch of the US&R system, as specified by
FEMA. The Sponsoring Agency shall specify the design of the uniform and any
identifying insignia or markings.
3.7 Command, Control and Coordination.
3.7.1 When a Participant has been activated or has otherwise been placed at
the direction, control and funding of FEMA, such as, for example, during
participation in FEMA sponsored training, the ultimate authority for command,
control and coordination of the service of the Participant reposes with FEMA
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exercised through the system chain of command. Subject to the principle just
stated, the following provisions of this Section 3.7 govern the responsibilities of the
parties with respect to supervisory, disciplinary and other specified aspects of the
Participant's employment within the context of his/her participation on the Task
Force
3.7.2 Sponsoring Agency shall exercise direct supervisory authority over
Participants during Activations, deployments and other activities of the Task Force
conducted by Sponsoring Agency, but for disciplinary purposes, that authority is
limited to temporary suspension or permanent exclusion from participation. In all
other instances where disciplinary action may be necessary, Sponsoring Agency
shall report the pertinent circumstances to Participating Agency, which shall
cooperate with Sponsoring Agency and shall administer discipline as appropriate
in accordance with the Participating Agency's established rules and regulations.
3.7.3 Nothing in this Agreement is intended to, nor does it, affect the employer-
employee relationship between Participating Agency and its employees who are
Participants, and Participating Agency shall at all times continue to be fully
responsible for all of its employment obligations to its employee Participants,
including the compensation and benefits that the Participating Agency has agreed
to provide.
3.7.4 While participating in System activities conducted by the Task Force,
Participants shall be subject to and observe and comply with all lawful orders and
directions of the authorized representatives of Sponsoring Agency and the Task
Force. Sponsoring Agency retains the right to suspend or exclude any Participant
from participation on the Task Force for cause including failure to abide by the
provisions of this Agreement.
3.8 Media and Information Policy.
3.8.1 Subject to applicable law, including FEMA regulations and directives, all
photographs and video taken during a deployment will be kept under the control of
Sponsoring Agency until use in internal or external education programs or other
dissemination is approved by FEMA.
3.8.2 All applicable federal, state, and local media policies will be strictly
enforced and followed.
3.8.3 Subject to applicable rules and regulations, Sponsoring Agency will have
the primary responsibility for coordination of media coverage and liaison with
media sources and representatives concerning activities of the Task Force.
Sponsoring Agency shall endeavor to expose all Participating Agencies to
favorable media coverage opportunities.
7
13
3.9 Rules of Conduct.
3.9.1 All Participants will be expected to abide by the code of conduct
established by FEMA and the Sponsoring Agency.
3.9.2 The failure of a Participant to abide by the rules of conduct constitutes a
violation of the US&R code of conduct and may result in suspension or exclusion
from the Task Force under Section 3.7 above.
3.10 Preparedness Activities.
3.10.1 Sponsoring Agency shall conduct Task Force management,
administration, training, equipment procurement and other preparedness activities
required by FEMA. Participating Agency and its Participants shall cooperate with
Sponsoring Agency and shall participate in the activities as necessary to achieve
Task Force preparedness goals and objectives.
3.10.2 Specific training activities to be conducted, respectively, by Sponsoring
Agency and by Participating Agency, including training, administration and
reporting requirements, are contained in Appendix E
3.10.3 As established by System directives but subject to the availability of
federal funding, Sponsoring Agency shall procure and maintain required caches of
equipment and supplies. The contents of these caches shall be utilized for
deployments of the Task Force and, subject to federal rules and regulations, will
be made available for training activities of Sponsoring Agency and Participating
Agency. Participants shall use Task Force cache equipment and supplies only for
authorized purposes and shall exercise reasonable care to protect and preserve
the property against loss or damage. The Participating Agency shall be financially
accountable for any Task Force property that is lost or damaged due to negligence
or unauthorized use by the Participating Agency or its authorized personnel.
3.11 Notification Procedures and Other Communications.
3.11.1 Alerts and Activation.
3.11.1.1 Sponsoring Agency's commander/chief executive officer or
his/her designee shall determine whether the Task Force is capable of
and will respond to Activation Orders.
3.11.1.2 Participating Agency shall maintain at all times a "Point of
Notification" for receipt of notices from Sponsoring Agency concerning
possible deployments of the Task Force. The Point of Notification shall
include 24-hour telephonic and electronic capabilities. Information
concerning the Participating Agency Point of Notification shall be set forth
in Appendix F.
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14
3.11.1.3 Upon receipt of Alert or Activation Orders, Sponsoring Agency
shall give prompt telephonic and electronic notice to Participating
Agency's Point of Notification. The notice shall designate the Task Force
positions for which Participating Agency's Participants are being
requisitioned, the location of the assembly point, and to the extent known,
the nature and character of the Activation.
3.11.1.4 Participating Agency shall at all times maintain the capability of
providing requisitioned Participants for participation on a deployment of
the Task Force.
3.11.1.5 Upon receipt of an Activation Order for the Task Force,
Participating Agency shall cause the required Participants to respond to
the assembly point designated in the notice.
3.11.2 Mobilization.
3.11.2.1 All requisitioned Participants will respond to the designated
assembly point within 2 hours of notification with all required personal
clothing and equipment and required documentation.
3.11.2.2 Participating Agency will select its Participants through a pre-
established selection system that ensures the requisition is promptly filled
with fully qualified Participants.
3.11.2.3 Selected Participants will be subject to a pre -deployment
medical screening. Any Participant who fails the screening will not be
deployed.
3.11.2.4 Sponsoring Agency retains the sole right to determine which
Participating Agency personnel, if any, will respond with the Task Force
when Activated.
3.11.3 Other Communications. Sponsoring Agency will remain in contact with
Participating Agency through the Participating Agency Point of Notification during
the period of Activation.
3.12 Critical Incident Stress Syndrome ("CISS") and Management.
3.12.1 Sponsoring Agency will have primary responsibility to provide CISS
training, intervention and support, before, during and after activation.
3.12.2 Costs incurred for unauthorized CISS activities are not eligible for
reimbursement.
9
15
4. GENERAL PROVISIONS
4.1 Effective Date. This Agreement shall be effective [date], and when it
has been duly and regularly authorized and executed by both parties.
4.2 Authority. As more specifically indicated above and below, this Agreement is
made (a) pursuant to the provisions of the Interim Final Rule or the Final Rule; and (b) under the
authority of Washington State law, in furtherance of the purposes of the National Urban Search and
Rescue Response System,
4.3 Contents of the Agreement. Upon its execution, the Agreement consists of this
Agreement, along with the following Appendices and other attachments, if any:
4.3.1 Appendix "A" — Roster of personnel updated twice annually on January 30
and June 30 each year with name of individual and task force position.
Participating agency may not exceed number of personnel authorized by
Sponsoring Agency.
4.3.2 Appendix "B" — List of general training required for all participants which
identifies who is responsible for providing funding and to what extent. A list of
position specific, FEMA sponsored or sanctioned training and the financial
responsibility associated with each course]
4.3.3 Appendix "C" — Cost reimbursement procedures required by sponsoring
agency in accordance with final interim Rule and Pierce county budget and
Finance policy and procedures
4.3.4 Appendix "D" — Compensation rates updated annually for each participant
from the participating agency.
4.3.5 Appendix E — List of required documents and records from participating
agency for each participant to include required certificates, licenses, Continuing
education credits.
4.3.6 Appendix F — List of participating agency contacts to be updated twice
annually on January 30 and June 30 each year.
4.3.7 Appendix G — Directive 2005-008, Medical screening requirements
4.4 Amendments and Termination.
4.4.1 Except as otherwise expressly provided, this Agreement may be modified
or amended only by another written agreement approved and executed by both parties,
and all such amendments will be attached to this Agreement.
4.4.2 Term and Termination. The Agreement shall continue in effect unless and
until terminated as provided in this Agreement. The Agreement may be terminated by
10
16
either party upon 30 days written notice, except that Participating Agency may not
terminate this Agreement without the written consent of Sponsoring Agency during any
time interval when the Task Force has been placed on Alert status or has been Activated if
the Alert or Activation affects Participants of the Participating Agency.
4.5 Miscellaneous Provisions.
4.5.1 The obligations of the Participating Agency set forth in this Agreement are
non -delegable and may not be assigned to or assumed by any other person
without the prior written consent of Sponsoring Agency.
4.5.2 Except and to the extent federal law controls, this Agreement shall be
construed and enforced, as between the parties, according to the laws of the State
of Washington.
4.5.3 No party shall engage in any conduct or activity in the performance of this
Agreement or participation in the System that constitutes a conflict of interest
under applicable federal, state or local law, rules and regulations.
4.5.4 Each party shall at all times observe and comply with all applicable
federal, state and local laws, rules and regulations.
4.5.5 Except as provided otherwise with respect to emergency notifications, if it
is necessary for the purposes of this Agreement for one of the named parties to
give notice to the other named party, notice shall be in writing with the expenses of
delivery or mailing fully prepaid and shall be delivered by personal service or a
form of public or private mail service requiring proof of delivery. Notice is effective
upon personal delivery, or by mail service, on the date of either actual receipt or
five days after posting, whichever is first. Unless changed in writing in accordance
with this Section, notice shall be served on the party at the address shown in
Sections 1.1 and 1.2 of this Agreement.
4.5.6 Titles and section headings are for convenience only and are not a part of
the parties' Agreement.
4.5.7 Should any provision of this Agreement be determined to be invalid or
unenforceable under applicable law, the provision shall, to the extent required, be
severed from the remainder of the Agreement which shall continue in full force and
effect.
4.5.8 This Agreement and its provisions are binding upon and inure to the
benefit of the parties and to their respective successors in interest, provided,
however, this Agreement does not and will not bestow any rights or remedies upon
persons to whom an unlawful delegation or assignment has been made by
Participating Agency.
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17
4,5.9 This Agreement is made for the sole and exclusive benefit of the named
parties and their lawful successors in interest, and no other person or entity is
intended to, nor shall such other person or entity acquire or be entitled to receive
any rights or benefits as a third -party beneficiary of this Agreement.
4.5.10 Neither the United States of America or the State of Washington is a party
to this Agreement.
4.5.11 Each person executing this Agreement represents that: he/she was and
is lawfully authorized to sign the Agreement on behalf of the party he/she
represents; execution of the Agreement was duly and regularly authorized by the
party's governing body; and, to the person's best knowledge and belief the
Agreement is a binding and enforceable obligation of the party on whose behalf
he/she acted.
4.5,12 Each party represents to the other: that the party has fully read and
understood all of the provisions of this Agreement including the Appendices and
other attachments, if any; that the party has secured and considered such legal
advice and other expert counsel as the party deemed necessary and advisable for
these purposes; and, that in agreeing to execute and become a signatory to this
Agreement the party has deemed itself adequately informed and advised as to all
of the risks assumed and obligations undertaken pursuant to this Agreement.
4.5.13 This Agreement, including the Appendices and attachments, if any,
constitutes the entire agreement between the parties and it supersedes any prior
agreements on this matter.
12
18
5. Execution
This Agreement was executed by the parties on the dates shown below.
SPONSORING AGENCY:
Date:
PARTICIPATING AGENCY:
-)Ci) Date: l 0 - g3 c
[ 1
By:
Title:
And By
Title:
[City of Tukwila Fire Departmentl
And By
13
Title:
19
PIERCE COUNTY
CONTRACT SIGNATURE PAGE
G[Sf-f f3 %d`� rt7cYp "-
Contract # Uc \J 3
IN WITNESS WHEREOF, the parties have executed this Agreement this day of , 20
PIERCE COUNTY:
Approved as to legal form only:
By
Deputy Prosecuting Attorney Date
r
Rit-e,e'
Recommended:
By"1 �"1
Budget & Finance
Date
Approved:
BY
C d, l�i/0�
Department irector ate
(less than $250,000)
By
Pierce County Executive Date
($250,000 or more)
20
Appendix A
WATF 1 Personnel Roster
CITY OF TUKWILA
Chris Flores Rescue Team Manager
Matt Gilbert Rescue Specialist
Mark Morales Rescue Specialist
Rich Rees Plans Team Manager
Merle Brooks Hazardous Materials Specialist
Ben Hayman Hazardous Materials Specialist
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21
Appendix B
Training responsibilities
Sponsoring agency responsibility
FEMA Sponsored, Sanctioned, Equivalent, approved training
1. The sponsoring agency will provide funding for travel, lodging and meals for all FEMA
sponsored and FEMA sanctioned training for participating members selected to attend by
the Sponsoring Agency as funding from the CA permits. Salary expense to include backfill
or overtime is not authorized
2. The sponsoring agency will provide funding for travel, lodging and meals for FEMA
approved and FEMA Equivalent training on a case by case basis and only with prior
approval as funding from the CA permits. Salary expense to include backfill or overtime is
not authorized
3. The sponsoring agency will provide funding for travel, lodging, meals and wages to include
overtime or backfill for hours worked only, for training that is required to maintain a
certification. Salary expenses are authorized only if the training is unique to the task force
and is not a requirement of the individuals participating agency as a condition of
continued employment and as funding from the CA permits.
4. The Sponsoring agency will provide funding for expenses to include overtime or backfill for
mobilization exercises and other activities identified on a case by case basis and as
funding from the CA permits.
5. The Sponsoring Agency will financially support only the authorized members from a
participating agency, identified in Appendix C, and no more than the allowed 3 deep for
each functional position on the FEMA US&R approved Task Force compliment.
• Authorized members from the participating agency must be identified by name as well
as position and the list must be updated twice annually on January 30 and June 30 by
the participating agency.
• An individual may hold only a single position on the task force. The only exception to
this rule is that a member may also hold a position as a CDL driver.
• A maximum of 210 positions have been identified and each participating agency is
authorized to have on the task force a set number of positions which they are allowed
to fill with qualified personnel. Thirty additional positions are allocated for CDL drivers.
The US&R Task Force Readiness Cooperative Agreement specifies the number of
authorized personnel.
• The specific positions available for a participating agency to fill are determined by the
Task Force Leaders from Seattle, King County and Pierce County in consultation with
the participating agency.
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22
General requirements I Sponsoring Agency
1. Inoculations: The sponsoring agency will provide funding for the expense of
obtaining the required inoculations. Reimbursement for salary to include overtime or
backfill for the time required to obtain them is NO authorized for these individuals, See
appendix J for list of required inoculations.
2. Hazmat Operations: The Sponsoring Agency will provide annual refresher
training for First Responder Operations Level Hazardous Materials per OSHA standard
1910.120, Hazardous Waste Operations and Emergency Response if a participant
would not normally receive that training as a condition of employed by a first response
organization. Reimbursement for salary to include overtime or backfill is authorized for
these individuals,
3. US&R orientation: Four hours of training will be provided by the Sponsoring Agency.
Salary expense to include reimbursement for backfill or overtime is authorized.
4. Annual quantitative Fit testing: The Sponsoring Agency will provide opportunity
to fit test the Task Force Scott Face pieces and will issue a certificate of refresher
training per 29 CFR 1910.134. Reimbursement for salary to include overtime or backfill
is not authorized. Every effort will be made to provide fit testing opportunities to
individuals who are on duty and at a location within their area of responsibility.
5. FEMA US&R WMD enhanced operations: Training will be provided by the
Sponsoring Agency. Salary expense to include backfill or overtime reimbursement is
authorized.
6. Water rescue operations: Awareness level training for will be provided by the
sponsoring agency. Salary expense to include backfill or overtime reimbursement will
be authorized
7. Confined space: Awareness level training for will be provided for individuals who
do not receive this training from their agency as a condition of employment or who do
not have operations or technician level confined space training as required by their
position description. Reimbursement for salary to include backfill or overtime
expenses will be authorized.
8. GPS: Awareness level training will be provided. Reimbursement for salary to
include backfill or overtime expenses will be authorized
9. Biennial medical screening: The Sponsoring Agency contracts with a medical service
provider for this purpose. (Appendix J)
• All participants who do not receive medical screening as a condition of
employment will receive this service according to the process outlined in Appendix
J.
• Expenses associated with medical screening requirements that exceed a
participating agencies medical screening process will be reimbursable by the
Sponsoring Agency.
• Reimbursement for salary to include backfill or overtime expenses will not be
authorized
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23
Participating Agency Responsibility / General Requirements
Authorized members will be allowed to attend FEMA Sponsored and FEMA Sanctioned training as
staffing allows, when the opportunity presents itself and when the training is an identified
requirement for the specific position on the task force.
Participating agency's are responsible for an authorized member's salary or backfill expense and it
is not eligible for reimbursement from the Sponsoring Agency.
Participating agencies are responsible for a participant meeting the general training requirements
listed below
1. Must be Physically fit to perform the duties assigned without accommodations
2 Must be available on short notice to mobilize within 2 hours to the point of assembly, be
self sufficient for at least 72 hours and be available for a response assignment of up to 10
days.
3. Must be capable of improvising and functioning for long hours under adverse conditions.
4. Must be able to function safely at heights and on and around rubble.
5. Participating agency must provide certificate of training or letter signed by their agency,
showing an individual has been provided training to make them aware of the signs and
symptoms of Critical Incident Stress Syndrome.
6. Provide and maintain a current certificate for American Heart Association or equivalent
CPR, Basic Life Support.
7. Provide a current certificate of training or agency letter as proof of annual refresher training
for First Responder Operations Level Hazardous Materials per OSHA standard 1910.120,
Hazardous Waste Operations and Emergency Response if employed by a first response
organization and if it is required as a condition of employment.
8. Certificates of completion for IS 100, IS 200, IS 700 and IS 800 on line courses must be on
file with the sponsoring agency. Salary expense to include backfill or overtime
reimbursement is not authorized for taking these courses.
9. Participating agencies will schedule authorized members to attend annual fit testing
opportunities while the individual is working and on duty to reduce expense.
10. Participating agencies will provide certificates of completion for DOJ Emergency Response
to Terrorism, Basic Concepts or equivalent. Salary expense to include backfill or overtime
is not authorized
11. Rescue Systems 1 training is a requirement for all members and is the responsibility of the
participating agency. Tuition and Salary expense to include backfill or overtime is not
authorized.
12. Participating Agencies that have an annual or bi annual medical screening program will
provide a fit for duty letter signed by the agencies medical service provider per FEMA
directive 2005-008. See appendix J
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24
Participating agency responsibility I Position Specific Requirements
If an individual must maintain a certificate or license as a condition of employment it is the
responsibility of the Participating Agency to forward to the Sponsoring Agency a copy of
updated license or certification. Examples are;
• Hazmat Medical Surveillance
• Annual EMT CE's
• EMT Certification
• Medical Licensure
• CPR Recertification every three years
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25
Appendix C
Reimbursement procedures
The Sponsoring Agency will reimburse a Participating Agency in accordance with the language of
the Interim Rule in a timely manner upon receipt of accurate and complete required documentation
of expenses.
Only actual expenses authorized will be reimbursed.
Equipment expenses
• All purchases related to activation must be processed and approved by the Sponsoring
Agency and must be items located on the DHS/FEMA approved US&R cache list.
• Purchase orders must include the cache item number associated with the purchased
equipment.
• Cache item numbers are located on the current cache list which can be found in the WATF
1 web portal.
• For every equipment item procured, there must be proper supporting documentation to
receive reimbursement including, purchase orders, requisitions, and invoices from the
vendors with appropriate authorizing signatures.
• If an equipment purchase exceeds the item's cost cap, the purchasing agent must receive
in advance Sponsoring Agency approval and provide written justification to the Sponsoring
Agency for documentation purposes.
• Requests for purchase or maintenance of equipment and supplies not appearing on the
equipment cache list, or that exceed the number specified in the equipment cache list,
must be made in writing to the DHS/FEMA US&R Program Manager.
• No Federal funds provided under any preparedness cooperative agreement may be
expended to purchase or maintain any equipment or supply item unless:
1. The equipment and supplies directly support the Sponsoring Agencies US&R
capability, or
2. The DHS/FEMA US&R Program Manager approves the expenditure and gives written
notice of his or her approval to the Sponsoring Agency before the participating agency,
or Sponsoring Agency purchases the equipment or supply item.
• The Sponsoring Agency is responsible for compiling all reimbursement claims. For each
invoice, the Sponsoring Agency will provide a cover sheet. The invoice cover sheet will
itemize each item purchased. A summary document will be provided to list all invoices
submitted.
Salary and Wage reimbursement
• Salaries and Backfill reimbursement for Readiness activities shall be reimbursed as
specified above and in accordance with the Participating Agency's standard pay policy.
The Sponsoring Agency retains the right to modify reimbursement levels for each
Readiness activity based on Cooperative Agreement funding availability and other
mitigating factors.
• Salaries and Backfill reimbursement for Activation activities shall be reimbursed in
accordance with the Participating Agency's standard pay policy and all rules as specified in
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26
the Interim Rule. Furthermore, the Participating Agency must prepare and submit to the
Sponsoring Agency, in the proper claim format, all requests for reimbursements within 60
days after the Rehabilitation Period has ended. The Sponsoring Agency will provide the
Participating Agency the most current format available at time of activation. Proof of
salaries/benefits/backfill payments to Activated Personnel and backfill personnel must be
submitted as part of the reimbursement claim request packet.
• The Sponsoring Agency will submit a full claim reimbursement request to DHS/FEMA.
Upon completion of review by DHS/FEMA, the Sponsoring Agency will process payments
to the Participating Agency based on the final claim approval by DHS/FEMA.
• The Participating Agency can request the Sponsoring Agency submit an appeal of any un-
allowed expenses within 30 days of receiving notification of an exception to the original
reimbursement claim amount. Additional documentation or explanation must accompany
the appeal request.
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27
Appendix D
Compensation Rates
City of Tukwila
Asst. Chief Chris Flores $57.46/hr
FF Matt Gilbert $26.97/hr
FF Mark Morales $26.97/hr
FF Rich Rees $26.97/hr
FF Merle Brooks $26.97/hr
FF Ben Hayman $26.97/hr
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28
Appendix E
Required documents and records from Participating agency
1. On Agency letterhead, verification of "General Training Requirements" for rostered
personnel.
2. Certificates of completion for requirements listed in the "Position Description Directive"
dated 2008-05, or any subsequent revisions of this document.
3. Participating Agencies that have an annual or bi annual medical screening program will
provide a fit for duty letter signed by the agencies medical service provider per FEMA
directive 2005. This is to include a respiratory questionnaire.
22
29
Appendix F
List of participating agency contacts
Participating agency: City of Tukwila
Address 444 Andover Park East, Tukwila, WA 98198
Phone 206-575-4404
Point of Contact:
Chief Nick Olivas
Assistant Chief Chris Flores
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30
Appendix G
Medical Screening
Medical Screening of all authorized members is required annually by DHS / FEMA US&R program
directive.
Departments with an existing annual medical screening program;
• WATF-1 will reimburse Task Force member's agency for any required additional medical
testing that is not currently provided under the agency's existing program. The
Department may bill WATF-1 with a single billing for all of its authorized members for the
additional testing required by FEMA.
• WATF-1 will reimburse agencies for expenses incurred up to but no more than the current
contracted prices from the Sponsoring Agencies Contracted Medical Service Provider.
• Individual Task Force members may not submit medical bills for reimbursement — only
participating agency bills will be accepted.
Departments without an existing annual medical screening program
• Authorized members without existing health screening from their Participating Agency will
be required to use the Sponsoring Agency's contracted medical service provider for health
screening.
Required testing includes;
• Vital signs and standard physical examination
• Laboratory
o CBC, Differential platelets
o Chemistry panel to include liver & renal function tests
• Aspartate Aminotransferase (AST)
• Alanine Aminotransferase (ALT)
• Alkaline Phosphatase (AlkPhos)
• Gamma -Glutamyl Transpeptidase (GGTP)
• Total and direct Bilirubin
• creatinine
• blood Urea Nitrogen (BUN)
• Glucose
• electrolytes, (Na, K, CI, Co2)
■ Total protein
• Albumin
■ Calcium.
o Urinalysis (urine dip, microscopic if indicated)
o Urine heavy metal screen, (qualitative, spot urine). HAZMAT task Force
members only
o Spirometry
o Chest x-ray (PA and Lateral) To establish baseline, Does not need to be repeated
annually unless medically indicated
o Resting 12 -lead ECG
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31
o Stress 12 -lead ECG (as indicated, stratified by age above 46 years, or coronary
artery disease risk factor assessment in accordance with sponsoring agency
policy)
o RBC cholinesterase (initial baseline or additional testing if medically indicated)
does not need to be repeated annually unless medically indicated.
o HBsAB Hepatitis B Surface Antibody, (validation of hepatitis B immunity) Titer
need only be done once unless previously documented and greater than 10mU/m1;
Administer Hepatitis B vaccine series if titer less than 10 mU/ml and repeat
approximately 6 weeks after vaccination series.
Frequency: All current and future newly assigned US&R task force members shall receive the
minimum baseline health screening to be repeated annually unless procedure is to establish
baseline. The need for post deployment interval screening will be determined by the presence
of symptoms or based upon mission risk assessment by the Incident Support Team Medical
and Safety Officers and consultants like CDC, NIOSH, OSHA, and EPA.
Vaccinations and TB Screening
• PPD (TB skin Test) annually
• Influenza A & B (Seasonal)
• Tetanus Toxoid or teanus/diptheria (Td) every 10 years
• MMR (measles, Mumps and Rubella)
• Polio (OPV or eIPV)
• Hepatitis A & B
• Varicella (or personal history of illness or prior antibody titer)
Documentation of MMR, polio, hepatitis A&B and varicella by reported history and signed by
the Authorized member should be reasonable proof of vaccination if other documentation is not
available.
Vaccination declination must be documented in TF occupational health records.
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32
FEDERAL DEPLOYMENT VS. STATE DEPLOYMENT
ACTIVITY/POLICY
FEDERAL DEPLOYMENT
STATE DEPLOYMENT
Command and Control
ESF-9
Sponsoring Agency
Incident Commander
IST (Operational Coordination Only)
Task Force Leader
State Emergency Management
Sponsoring Agency
Incident Commander
County Liaison Team
Task Force Leader
Alert Activities
FEMA generally approves funding for planning
efforts
No funding for planning/pre-deployment efforts
Reporting Requirements
After Action Report
Daily Sit. Rep's., Incident Action Plans and Activity Logs
Workman's Compensation
Federal until max is met, then Home Agency
State Emergency Worker then Home Agency
Financial Management
44 CFR Part 208
44 CFR Part 208
Administration/Organization
FEMA policies, directives, procedures
FEMA policies, directives, procedures
Demobilization
US&R Program Directive 2005 -020 -Post Mission
Demobilization Allowance Standards and
Reimbursement Guidance
US&R Program Directive 2005 -020 -Post Mission
Demobilization Allowance Standards and Reimbursement
Guidance
Portal -Portal Pay
Per 44 CFR Part 208.39( c )-Tour of Duty
Per 44 CFR Part 208.39( c )-Tour of Duty
REIMBURSEMENT PROCESS
Claim Forms
US&R Reimbursement Forms
Individual Worksheet
Form 18-001
US&R Reimbursement Forms
Individual Worksheet
Form 18-001
Supporting Documentation
Letter of Certification of Wages Paid
Signed timesheets for deployed/backfill
Payroll source documentation
Invoicing
Agency Invoice to Pierce County
Agency Invoice to Pierce County
Payment
Participating Agency is reimbursed once payment is
received from FEMA
Participating Agency is reimbursed once payment is received
from WA St. Military Department
CA)
34
U17-004
INTERGOVERNMENTAL AGREEMENT
FOR URBAN SEARCH AND RESCUE ASSISTANCE
BETWEEN
THE WASHINGTON STATE MILITARY DEPARTMENT,
EMERGENCY MANAGEMENT DIVISION
AND
PIERCE COUNTY
AS THE SPONSORING AGENCY FOR
WASHINGTON URBAN SEARCH AND RESCUE TASK FORCE 1
1. Introduction
A. The Parties
The Washington State Military Department, Emergency Management Division (EMD), is
responsible to the Governor for carrying out the program for emergency management of
Washington State, and is to coordinate the activities of emergency management organizations
within the State. Pierce County (County) is the sponsoring agency of Washington Urban Search
and Rescue Task Force 1 (WA -TF1), which is part of the National Urban Search and Rescue
(US&R) System established by the Federal Government through the Federal Emergency
Management Agency (FEMA).
B. The National US&R System
The National US&R System currently consists of 28 US&R Task Forces in 19 States that may be
activated by FEMA for response to requests for federal emergency assistance throughout the
nation. Each US&R Task Force is organized by a sponsoring agency pursuant to a memorandum
of agreement with FEMA under which the Task Force will respond as a federal asset to major
disasters or emergencies declared by the President under the Stafford Act on a reimbursable basis
as prescribed by agreements with FEMA and in accordance with federal policies and rules. The
sponsoring agency for each Task Force is responsible for entering into agreements with
participating (participant agreements) local agencies and private entities (participating entities) to
provide support for the Task Force subject to these federal agreements, policies and rules.
C. WA -TF1
WA -TF1 is the only FEMA National US&R System Task Force located in Washington State. It
is sponsored by Pierce County which has entered into participant agreements with participating
regional entities to provide support for the Task Force. Through agreements with FEMA, County
receives funding for equipment and training for WA -TF1 federal deployments, which also
improves the capability of WA -TF1 participants to respond to in-state emergencies and disasters.
D. Purpose of this Agreement
Pursuant to FEMA issued US&R Program Directive 2007-012, a US&R Task Force can be
activated by FEMA for federal deployment in another state but not for response to an emergency
or disaster within the state in which the Task Force is located. Under this Directive, in-state federal
activation and deployment of a US&R Task Force would violate the Stafford Act because US&R
Page I 1
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U 17-004
Task Force participants are considered by FEMA to be state and local resources that must be
utilized as such prior to the State seeking federal assistance. As stated in the Directive, "If a State
has its own US&R team assets standing by, not being utilized, by definition the State cannot certify
that it lacks the ability to perform search and rescue work itself." Therefore, prior to the State of
Washington seeking a Presidential disaster or emergency declaration authorizing FEMA to
activate US&R Task Force assistance from another state for federal deployment in Washington,
Washington State must certify that the in-state resources of WA -TF1 are being utilized or are
otherwise unavailable for response.
This Agreement provides a means for the State to certify to FEMA that the resources of WA -TF1
are being utilized or are otherwise unavailable for response in the event of an emergency or disaster
in Washington State necessitating a request for FEMA to federally activate and deploy National
US&R Task Force assistance from other states.
2. Scope
This Agreement establishes a process for County to inform EMD regarding the availability of
WA -TF1 components for response to an emergency or disaster within the State following
proclamation of an emergency by the Governor and how WA -TF1 components are being utilized
if not available. Additionally, if WA -TF1 components are available, this Agreement provides a
means for engaging and utilizing those resources for response following a Governor's
proclamation of emergency in the State.
3. Procedures
A. Alert
1) Following a Governor's proclamation of emergency, the EMD Director or designee
may issue an alert to the Pierce County Department of Emergency Management
(PCDEM) Director identifying an emergency or disaster within the State for which
response by all or part of WA -TF1 may be requested by impacted local jurisdictions or
by EMD. The alert may be issued verbally then followed by written confirmation,
generally within 12 hours.
2) To the extent WA -TF1 is not available for response, PCDEM will provide EMD with
available information and written documentation identifying why all or any part of
WA -TF1 is not available.
B. Activation/Deployment
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36
1) This Agreement is not an authorization for PCDEM to incur administrative expenses
to plan or prepare for WA -TF1 activation or deployment, or to activate or deploy WA -
TF1 or any of its component resources. PCDEM activation and deployment of WA -
TF1 and supporting resources under this Agreement, and any related planning or
preparation, shall only be authorized as provided in a completed "Activation Order"
amendment to this Agreement in the form of "Attachment A" that has been mutually
executed by the parties. County shall not activate or deploy any WA -TF 1 or supporting
resources under this Agreement except in compliance with such authorization. No
U 17-004
reimbursement will be provided for County administrative expenses incurred to plan
or prepare for WA -TF1 activation or deployment, or for WA -TF1 and supporting
resources activated or deployed, inconsistent with such authorization.
2) WA -TF1 and supporting resources authorized for deployment by PCDEM under this
Agreement (the "authorized resources") are only those listed on mutually executed
amendments in the form of "Attachment A" that reference this Agreement by number
and include the authorized charge code, PCDEM/WA-TF1 mission number and
disaster name, appropriate and pertinent information regarding the type of event,
location, magnitude, weather conditions, current situation, predesignated point of
departure (POD), date and time of activation, and authorization of funding (if available)
for administrative expenses PCDEM may incur to begin planning and to bring together
those personnel who are necessary to prepare for WA -TF 1 activation and deployment.
3) Upon receiving an alert from EMD, PCDEM will contact the WA -TF1 participating
entities regarding availability for response to the emergency or disaster using currently
applicable National US&R System procedures established by FEMA, and respond to
EMD regarding WA -TF1 resource availability for response.
4) If PCDEM determines that all or part of WA -TF1 is available for response, EMD and
PCDEM will consult to determine whether any of the available WA -TF1 components
are appropriate for response to the existing emergency or disaster, based upon then
currently available information, and identify an appropriate predesignated POD for
available WA -TF1 components EMD determines are appropriate for response.
5) If EMD determines that WA -TF1 components are available and appropriate for
response to the existing emergency or disaster based on consultation with PCDEM,
EMD and PCDEM will execute an Activation Order amendment to this Agreement in
the form of Attachment A.
6) PCDEM will field all necessary WA -TF1 personnel, equipment and supplies, and, if
necessary, a County Liaison Team to the POD within 6 hours of receiving the fully
executed Activation Order. Upon arrival at the POD, EMD will provide responding
WA -TF 1 components with a situational briefing, maps, direction for deployment to the
disaster area, and other situational information that is available. EMD will also provide
a WA -TF1 liaison to the POD who will travel with WA -TF1 to the disaster area
7) Upon arrival at the predesignated disaster area location, WA -TF1 will report to the
local incident commander or representative, begin operations under the Incident
Command System structure, and identify an appropriate base of operations consistent
with then current criteria established for the National US&R Response System.
8) While activated, WA -TF1 will submit daily situation reports to EMD through the
liaison outlining activities for the past 24 hours and planned activities for the next 24-
hour period. Reports should include, but not be limited to, the number of victims
rescued and the status of WA -TF1 personnel, equipment and supplies.
C. Demobilization
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1) Responding WA -TF1 components will be demobilized by EMD upon determination
by the EMD Director and PC DEM Director that one of the following has occurred:
a. WA -TF1 has completed its assignment;
b. Incident conditions have changed and WA -TF1 or any specific component is
no longer needed; or
c. WA -TF1 or any specific components have been deemed unable to continue
operations.
2) EMD will issue demobilization orders to PCDEM. Demobilization orders should
address the official stand -down time, components being demobilized, reason for
demobilization, transportation requirements, basic personnel rehabilitation IAW
FEMA Program Directive 2005-020 Post Mission Demobilization Allowance
Standards and Reimbursement Guidance (incorporated as Attachment B), and
departure itinerary.
3) WA -TF1 will be demobilized to the point of origin consistent with demobilization
under the National US&R Response System.
4) PCDEM will have WA -TF 1 submit an After Action Report summarizing the activities
of the mission and lessons learned to EMD within 90 days after all Task Force
components have been demobilized.
4. Administration, Financial Management and Reimbursement
A. Administration and Organization
PCDEM is responsible for recruiting, organizing and training WA -TF1, and establishing
participant agreements with participating entities that authorize PCDEM to commit the
participating entity and its employees to in-state activation and deployment under this
Agreement, in a manner consistent with PCDEM's sponsoring agency agreements with
FEMA and all applicable FEMA policies, directives, procedures, rules and requirements
for federal Task Force recruitment, organization, training, activation and deployment,
which are hereby incorporated in and made a part of this Agreement.
B. Financial Management
When WA -TF1 is activated, deployed and demobilized by EMD pursuant to this
Agreement, and to the extent consistent with state laws, rules, regulations and this
Agreement, PCDEM will monitor, track and account for all costs associated with WA-
TFI activation, deployment and demobilization consistent with and subject to the same
policies, directives, procedures, rules and requirements as at that time are applicable to
FEMA for federal activation, deployment and demobilization of WA -TF1 under 44CFR
part 208, and are hereby incorporated in and made a part of this Agreement. To the extent
state laws, rules, regulations and this Agreement are more restrictive than federal
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policies, directives, procedures, rules and requirements, the provisions of state law, rule,
regulation and this Agreement shall be observed.
C. Reimbursement
When WA-TFI is activated, deployed and demobilized by EMD pursuant to this
Agreement, and to the extent consistent with state laws, rules, regulations and this
Agreement, EMD will provide reimbursement to PCDEM consistent with and subject to
the same policies, directives, procedures, rules and requirements as at that time are
applicable to FEMA for federal activation, deployment and demobilization of WA -TF1,
and are hereby incorporated in and made a part of this Agreement. To the extent state
laws, rules, regulations and this Agreement are more restrictive than federal policies,
directives, procedures, rules and requirements, the provisions of state law, rule, regulation
and this Agreement shall be observed (see Attachment A), except for the following
eligibility and documentation requirements that shall be applied by EMD to requests for
reimbursement under this Agreement.
All members of WA -TF1 who are activated and deployed under this agreement are
considered to be performing within the scope of their regular employment with their
particular employer and are authorized to be compensated according to local pay policies
and collective bargaining agreements (as per participating entity agreement).
Documented, reasonable direct administrative costs associated with pre -deployment and
post -deployment functions or other costs incurred by supporting agencies of WA -TF1 are
eligible. The intent is to provide reimbursement for actual costs incurred during the
response.
The following costs are not eligible for reimbursement:
1) The purchasing of any items in advance as replacements. While damaged, destroyed,
totaled, contaminated, or otherwise unusable items performing service under this
agreement (uniform, turn out gear, equipment, etc.) should be considered eligible for
replacement, acquisition of items prior to the deployment is not eligible.
2) Costs for alcohol, tobacco, toiletries, or similar items are not eligible for
reimbursement.
3) ANY AND ALL costs incurred by any WA -TF1 component or other entity that self -
deployed inconsistent with authorization granted under this Agreement shall be
ineligible for reimbursement.
Requests for reimbursement must be supported by the following documentation to be
eligible:
1) Timesheets or other time monitoring records that are signed by an authorized
individual.
2) Timesheets for backfill employees.
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3) Task Force activities recorded in accordance with the daily Incident Action Plan
(IAP) and/or other record of work activity.
4) Payroll source documentation.
5) Travel expense reports and vouchers.
6) Receipts or invoices for purchased goods.
7) Other documents that substantiate an authorized incurred cost(s) for which
reimbursement is sought.
5. Conditions, Amendments and Termination
A. Advance Payments Prohibited
EMD shall make no payments in advance or in anticipation of goods or services being
provided under this Agreement.
B. Payment Subject to Appropriation
All payments by EMD under this Agreement are subject to availability of appropriated
funds pursuant to Washington Constitution Article VIII, section 4, RCW 43.88.130, and
RCW 43.88.290.
C. Alterations and Amendments
This Agreement and any of its Attachments may only be amended or altered by mutual
agreement of the parties. Such amendments shall not be binding unless they are in writing
and signed by personnel authorized to bind each of the parties. All other terms and
conditions of this Agreement shall remain in full force and effect and binding upon the
parties.
D. Effective Date and Termination
This Agreement is effective as of the dates shown below and will remain in effect until
terminated in writing by either party. The party desiring to terminate the Agreement will
provide the other party sixty (60) days prior written notice of its intent to terminate. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or
costs incurred in accordance with the terms of this Agreement prior to the effective date of
termination.
E. All Writings Contained Herein
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40
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This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and year
last specified below.
BY: BY:
Richard A. Woodruff, Contracts Officer
Washington State Military Department Pierce County
Date: Date:
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41
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42
URBAN SEARCH & RESCUE SECTION
MEMORANDUM
FOR National Urban Search & Rescue Response System
Task Force Leaders / Program Managers
FROM: Mike Tamillow
US&R Section Chief
DATE: 12 July 2005
RE:
U 17-004
Attachment A
o''i-T\ti
FEMA
U S&R Program Directive - 2005-020 — Post -Mission Demobilization Allowance Standards
and Reimbursement Guidance
ISSUE STATEMENT
• This Directive is to clarify and provide general guidance in relation to Urban Search and Rescue
(US&R) Task Force and Incident Support Team (IST) demobilization allowances and
reimbursement claim preparation for the demobilization and post -mission phases of activation.
• The assigned IST(s) will provide recommendations to the US&R Program Office regarding
modifications to these demobilization allowance standards on a case-by-case basis.
• Demobilization Orders for all US&R assets will be generated by US&R Program staff in the
NRCC considering the recommendations of the assigned ESF-9 Assistant(s) on the IST(s).
General Demobilization Allowances
• Cache rehabilitation staff time:
• Type I operations = 400 hrs
Type III (light task force) operations = 240 hours
- Not based on the type of TF they are activated as
- Example: 240 hours for XX -TF1 activated as a Type I TF for Hurricane Wanda
• Basic personnel rehabilitation time (once they reach their home base):
Type I operations = 72 hours
- i.e., OKC, Pentagon, WTC week-long periods of sustained operations
Type III operations = 12 to 48 hours - dependent upon the type/severity of operations
(IST recommendation to be made to the NRCC/US&R Program Office) Examples:
12 hours if demobilized while en route to an assigned location prior to arrival
24 hours for arrival at the assigned location and subsequently staged only
48 hours for moderate to heavy operations
REOUIRED ACTIONS
• Task forces are directed to use the following information as guidance for developing their
reimbursement submission to the US&R Program Office. Reimbursement submissions are due no
later than 90 after demobilization and return to home base.
U17-004
National Urban Search & Rescue Response System
US&R Program Directive - 2005-020 — Post -Mission Demobilization Allowance Standards and
Reimbursement Guidance
Page Two
• Activation Personnel Costs:
Task Force Members: These personnel become eligible for reimbursement upon reporting to
the task force Point of Assembly (POA), but no earlier than the activation time stated in the
Activation Order.
IST Members: These personnel become eligible for reimbursement three hours prior to their
scheduled flight departure time if traveling by air, or upon beginning travel if traveling by
ground.
• Personnel Rehabilitation Period (PRP):
• Task Force Members: For this, and future deployments, the timeframe for beginning and
ending of the PRP will be determined by the time personnel are released from the POA.
If personnel are released from the POA at a time which is prior to the point that is 50%
of the Sponsoring Agency's (SA) normal shift schedule, then the PRP will begin on the
day of release, at the time that is 50% of the normal shift schedule.
If personnel are released from the POA at a time which is equal to or after the point that
is 50% of the SA's normal shift schedule, then the PRP will begin on the next day at the
normal shift start time.
• The number of PRP hours will be authorized as part of the Demobilization Order —
Example: the SA's normal shift is 24 hours, 0700 to 0700. If personnel were released from
the POA at 1500 hours, since this is prior to the 50% shift schedule time of 1900 hours the
PRP would begin at 1900 hours. If personnel were released from the POA at 2300 hours,
since this is after the 50% shift schedule time of 1900 hours, the PRP would begin the next
day at 0700 hours.
• IST Members: For this and future deployments, the same method as stated above applies
with two modifications:
The PRP start time determination will be made based upon the member's arrival at their
home airport, or final destination if traveling by ground.
The 50% rule will apply based upon the IST member's normal shift schedule if
different from the SA's normal shift schedule.
• Claim Preparation Explanation:
• Single Disaster Deployment:
If all task force or IST personnel were assigned to a single disaster, prepare one claim
for all personnel.
Example: XX -TF1 was activated for Hurricane Wanda, assigned to operations and
demobilized, and had IST personnel activated for Hurricane Wanda — prepare one
Wanda claim.
• Multiple Disaster Deployments:
If task force personnel were assigned to different disasters and never reassigned to
another disaster — prepare a separate claim for each disaster that includes only those
persons assigned to that disaster (i.e., an IST member deployed only to Wanda, and
another IST member deployed only to Hurricane Ben would require two separate
claims).
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U 17-004
National Urban Search & Rescue Response System
US&R Program Directive - 2005-020 — Post -Mission Demobilization Allowance Standards and
Reimbursement Guidance
Page Three
If task force personnel were assigned to one disaster, then reassigned to another disaster
— prepare a separate claim for each disaster that includes only those persons assigned
to that disaster for the days assigned to that disaster (i.e., XX-TFI personnel were
activated for Hurricane Wanda, then reassigned to Ben operations — prepare one
Wanda claim and one Ben claim).
■ Claim Preparation Illustration:
Assignment(s)
Required Claim(s)
Example(s)
All task force personnel
were assigned to a single
disaster
Prepare one claim for
all task force
personnel
1. XX -TF 1 was activated for Hurricane
Wanda, assigned to operations and
demobilized prior to Ben declaration.
1. Prepare one Wanda claim
Task force personnel
were assigned to
different disasters and
never reassigned to
another disaster
Prepare a separate
claim for each disaster
that includes only
those persons assigned
to that disaster
1. XX -TF 1 was activated for Hurricane
Wanda, assigned to operations and
demobilized prior to the Ben
declaration.
&
2. A member of XX -TF1 was activated
for the Hurricane Ben IST, assigned to
operations and demobilized prior to the
Ivan declaration
1. Prepare one Wanda claim
&
2. Prepare one Ben claim
Task force personnel
were assigned to one
disaster then reassigned
to another disaster
Prepare separate
claims for each
disaster that includes
only those persons
assigned to that
disaster and for the
days assigned to that
disaster.
1. XX -TF1 personnel were activated for
Hurricane Ben, then reassigned to
Wanda operations
1. Prepare one Ben claim
&
2. Prepare one Wanda claim
U 17-004
National Urban Search & Rescue Response System
US&R Program Directive - 2005-020 — Post -Mission Demobilization Allowance Standards and
Reimbursement Guidance
Page Four
• Personnel cell phone bills: If IST personnel are required to utilize their personal cell phones to
conduct official IST business (due to communication problems while assigned to an incident),
these calls are reimbursable. These charges should be reimbursed to the IST member by their task
force. The task force should then include these charges with its reimbursement claim for the
related disaster. An itemized cell phone invoice must be included, with the IST related calls
highlighted and totaled. Only calls for official business are to be claimed. There should be no
claim for personal calls.
• As stated in the Demobilization Order, all claims are required to be prepared in the Reimbursement
Program version 1.5, April 2002. Any claim not prepared in version 1.5 will be returned for
resubmission in the correct version.
• Supporting Documentation Required:
• Since the September 11, 2001 reimbursement process, comptrollers have required certain
"proof of" documentation be provided with every claim submitted. This documentation
verified straight and overtime -hourly rates of pay, straight and overtime benefits percentage
rates, and showed proof of payment for all individuals named in the claim. Although
necessary, this requirement resulted in a large amount of additional paperwork submitted and
increased claim review times.
• Working with the Office of the Inspector General's (OIG) auditors, the Office of General
Counsel (OGC), and FEMA comptrollers, the Reimbursements Claim Unit (RCU) has
developed FEMA US&R RCU Form 18-1, Deployment Rate Verification. This form is to be
used to provide verification of straight and overtime -hourly rates of pay, and straight and
overtime benefits percentage rates for all individuals named in a claim.
• The information is to be entered into Form 18-1 and then be used to construct the Individual
Spreadsheets.
• The task force should send a Form 18-1 to each Sponsoring Agency that provided personnel
for a deployment.
• Backfill personnel information should also be entered into this form.
• The Sponsoring Agency should fill the form out and return it with documentation verifying
the accuracy of the information to the task force.
• The documentation should then be kept in the task force's reimbursement files.
• Signed 18-1s are to be submitted with the task force's reimbursement claim in place of the
individual documentation.
• Proof of payment is still required to be submitted with the reimbursement claim.
• 75% Personnel Costs Payment:
• Upon receipt of a properly prepared and docuunented reimbursement claim, a payment equal
to 75% of the claimed personnel costs will be processed automatically.
• No additional forms or paperwork are required of the task force.
If you have any questions do not hesitate to contact either Joe Hiponia at 202-646-3511, email
Joe.Hiponia(a dhs.gov or Dean Scott at 202-646-4530, email Dean.Scottr dhs.gov.
Page 111
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U 17-004
National Urban Search & Rescue Response System
US&R Program Directive - 2005-020 — Post -Mission Demobilization Allowance Standards and
Reimbursement Guidance
Page Four
APPROVAL
Issue is approved for Program implementation:
Signed:
Mike Tamillow / U S&R Section Chief
Implementation Date:
Completion Date:
12 July 2005
12 July 2005
Date
N/A
City of Tukwila
City Council Public Safety Committee
PUBLIC SAFETY COMMITTEE
Meeting Minutes
November 6, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn
Staff: David Cline, Chris Flores, Rachel Bianchi, Bruce Linton, Jay Wittwer, Gail
Labanara, Laurel Humphrey
Guests: D.J. Baxter & Carrie Holmes, Shiels Obletz Johnsen; Natalie Swaby, King5; Gary
Gunther, resident
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Interlocal Agreement Amendment: FEMA Urban Search and Rescue Response System
Staff is seeking Council approval of an amendment to an interlocal agreement with Pierce
*County to memorialize procedure and methodology for deployment and reimbursement of in-
state disaster and emergency mobilizations. Tukwila has participated in Washington Task
Force 1 of FEMA Urban Search and Rescue since its inception in 1991 and personnel have been
to several national disasters and emergencies. The 2014 experience in OSO revealed the
reimbursement process to be cumbersome due to lack of a formalized agreement. Under this
amendment all authorized mobilizations will be reimbursed. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
There was consensus to consider the legislative agenda as the next order of business.
B. Resolution: 2017 Legislative Agenda
Staff is seeking Council approval of a resolution that would adopt a legislative agenda for use
during the 2018 Washington State Legislative Session. The agenda includes items in the
categories of Transportation & Infrastructure, Housing & Human Services, Shared Revenue,
Revenue Reform, Streamlined Sales Tax Mitigation, Education, and Law Enforcement. The
City's state lobbyist, Jennifer Ziegler, will attend the November 20 Council meeting to present
a legislative session preview. Staff also asked for Committee approval to add an item to
preserve the flexibility in the definition of "tourist," as a bill was considered last session that
would have changed "tourist" to be visitors from more than 50 miles away or from a different
state or country. This would inhibit Tukwila's ability to attract day visitors with lodging tax
fund. Councilmember Quinn asked that an item be added relating to monitoring the effect of
the McCleary decision and changes to education funding to ensure that Tukwila students are
benefiting. The Committee agreed with this addition. The draft legislative agenda will also be
47
48
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Ma or's review
Council review
11/20/17
CT
X -:' 'Il-
DLR
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
MtgDate
CATEGORY ►1 Discussion
11 Ordinance
AN Date
Mtg Date 11/20/17
SPONSOR ❑Council
❑FIR ❑DCD Finance Fire TS ❑P&R ❑Police PW ❑Court
I Mayor
ITEM INFORMATION
ITEM No.
4.D.
49
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DAM: 11/20/17
AGENDA ITEM TIT1,1
Washington State Office of Public
Defense 2018-2019
Grant Agreement
11/20/17
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
MtgDate
CATEGORY ►1 Discussion
11 Ordinance
AN Date
Mtg Date 11/20/17
SPONSOR ❑Council
❑FIR ❑DCD Finance Fire TS ❑P&R ❑Police PW ❑Court
I Mayor
SPONSOR'S The Council is being asked to authorize execution of the 2018-2019 Grant Agreement with
SUMMARY the Washington State Office of Public Defense
REVIIAVED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/07/ 17
11 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTE1
Mayor's Office
Unanimous Approval; Forward to Consent Agenda on 11/20/17
COST IMPACT / FUND SOURCE
EYPI:NDITURI? RI?QUIRi:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum from Cheryl Thompson dated 11/31/17
WSOPD 2018-2019 Grant Agreement
Minutes from the Finance Committee Meeting of 11/07/17
49
50
h%sy Cit of Tukwila
City
Allan Ekberg, Mayor
___ j INFORMATIONAL MEMORANDUM
TO: FINANCE COMMITTEE
CC: Mayor Ekberg
David Cline, City Administrator
FROM: Cheryl Thompson, Executive Assistant
DATE: October 31, 2017
SUBJECT: Office of Public Defense 2018-2019 Grant Agreement
ISSUE
The Washington State Office of Public Defense has awarded the City of Tukwila a $74,000
grant for the Public Defense Program: $37,000 for 2018 and $37,000 for 2019. Council needs to
approve execution of the grant agreement since the award exceeds the $40,000 threshold.
BACKGROUND
The City of Tukwila has applied for and received grant awards from the Washington State Office
of Public Defense (WSOPD) since 2013. In prior years the grant awards have been for one year
and have ranged from $22,000 - $25,600. Effective 2018 WSOPD has transitioned to a two-year
grant application and award process.
DISCUSSION
On October 6, 2017 the City received notification that WSOPD has awarded the City $74,000 in
grant funds for 2018-2019: $37,000 for each year. WSOPD has stipulated that the grant funds
be used for to provide investigator services, interpreter services and social work assistance to
the Public Defense Program. The attached Grant Agreement must be signed and returned to
WSOPD by December 15, 2017 to accept the award and receive the funds. The City agrees to
utilize the grant funds as stipulated by WSOPD and to submit three written reports to WSOPD
as outlined in the agreement.
Past grant awards from WSOPD have allowed the City to translate our public defense forms into
six different languages: Spanish, Somali, Russian, Vietnamese, Hindi and Khmer; to provide
interpreter resources to public defense attorneys for attorney-client appointments; to contract
with a private investigator for public defense cases; to contract with a social services case
manager to assist public defense clients in obtaining social service; and to purchase portable
work stations to provide confidential meeting space for public defense attorneys to talk with their
clients during court sessions. These grant funds will allow the City to continue providing these
services in 2018-2019.
RECOMMENDATION
The Council is being asked to send this item to the consent agenda at the November 20, 2017
Regular meeting.
ATTACHMENTS
2018-2019 Grant Agreement
51
52
Grant Agreement No. GRT18511
FACE SHEET
WASHINGTON STATE OFFICE OF PUBLIC DEFENSE
1. Grantee
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188-8548
2. Grantee Representative
Cheryl Thompson
Executive Assistant
6200 Southcenter Blvd
Tukwila, WA 98188
3. Office of Public Defense (OPD)
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
4. OPD Representative
Joanne I. Moore
Director
Office of Public Defense
711 Capitol Way South, Suite 106
PO Box 40957
Olympia, WA 98504-0957
5. Grant Amount
$74,000
6. Grant Period
January 1, 2018 through December 31, 2019
7. Grant Purpose
The Chapter 10.101 RCW city grants are competitive
public defense services in Washington municipalities.
grants for the purpose of improving the quality of
(See Chapter 10.101 RCW.)
The Office of Public Defense (OPD) and Grantee, as defined above, acknowledge and accept the terms of
this Grant Agreement and attachments and have executed this Grant Agreement on the date below to
start January 1, 2018 and end December 31, 2019. The rights and obligations of both parties to this
Grant are governed by this Grant Agreement and the following other documents incorporated by
reference: Special Terms and Conditions of the City Grant Agreement, General Terms and Conditions of
City Grant Agreement, and Exhibits A, B, and C.
FOR THE GRANTEE
FOR OPD
Name, Title
Joanne I. Moore, Director
Date
Date
Grant Agreement GRT18511
Face Sheet
Page 1 of 15
53
SPECIAL TERMS AND CONDITIONS OF THE CITY GRANT AGREEMENT
1. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications regarding the performance of this Grant.
a. The Representative for OPD and their contact information are identified on the Face Sheet of
this Grant.
b. The Representative for the Grantee and their contact information are identified on the Face
Sheet of this Grant.
2. GRANT AWARD AMOUNT
The Grantee is awarded seventy-four thousand and 00/100 Dollars ($74,000) to be used for the
purpose(s) described in the USE OF GRANT FUNDS below. One-half of the award amount shall be
disbursed to Grantee in January, 2018 for use during calendar year 2018. The remaining one-half shall
be disbursed to Grantee in January, 2019 for use during calendar year 2019.
3. PROHIBITED USE OF GRANT FUNDS (as adopted in OPD Policy County/City Use of State Public
Defense Funding)
a. Grant funds cannot be used to supplant local funds that were being spent on public defense
prior to the initial disbursement of state grant funds.
b. Grant funds cannot be spent on purely administrative functions or billing costs.
c. Grant funds cannot be used for cost allocation.
d. Grants funds cannot be used for indigency screening costs.
e. Grant funds cannot be used for city or court technology systems or administrative equipment.
f. Grant funds cannot be used for city attorney time, including advice on public defense
contracting.
4. USE OF GRANT FUNDS
a. Grantee agrees to use the grant funds for the following:
i. Adding investigator services
ii. Providing interpreter services for attorney-client communications
iii. Social work services to assist public defense attorneys
b. Grantee agrees to obtain OPD's written permission before funds are used for any purpose
other than those listed in Section 4a above.
c. Grantee agrees to use the first disbursement of funds in calendar year 2018, and the second
disbursement of funds in calendar year 2019. If Grantee is unable to use the funds in the year
for which the funds are disbursed, the Grantee agrees to notify OPD to determine what action
needs to be taken.
d. Grantee agrees to deposit the grant check within fourteen days of receipt.
5. OVERSIGHT
a. Grantee agrees to submit written reports to OPD. The first report shall be submitted to OPD
no later than June 30, 2018 using the template found in Exhibit A. The second report shall be
submitted to OPD no later than December 15, 2018 using the template found in Exhibit B. The
Grant Agreement GRT18511
Special Terms and Conditions Page 2 of 15
54
third report shall be submitted to OPD no later than June 30, 2019 using the template found in
Exhibit C. Where indicated, reports must be submitted along with the Grantee City's public
defense attorneys' contracts, certifications of compliance, and other required documentation.
b. Over the duration of the grant term, OPD will conduct site visits for purposes of addressing
improvements to public defense and ensuring the use of grant funds for their specified
purposes. At OPD's request, Grantee will assist in scheduling such site visits and inviting
appropriate attendees such as, but not limited to: public defense attorneys, judicial officers,
and city representatives.
6. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes, regulations, and court rules
• Special Terms and Conditions Of the City Grant
• General Terms and Conditions of the City Grant
Grant Agreement GRT18511
Special Terms and Conditions Page 3 of 15
55
GENERAL TERMS AND CONDITIONS OF THE CITY GRANT AGREEMENT
1. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
2. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendment shall not be
binding unless it is in writing and signed by personnel authorized to bind each of the parties.
3. AMERCIANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as the
"ADA" 29 CFR Part 35.
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
4. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of OPD.
5. ATTORNEY'S FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant terms, each party agrees to bear its own attorneys fees and costs.
6. CONFORMANCE
If any provision of this Grant violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
7. ETHICS/CONFLICTS OF INTEREST
In performing under this Grant, the Grantee shall assure compliance with the Ethics in Public Service,
Chapter 42.52 RCW and any other applicable court rule or state or federal law related to ethics or
conflicts of interest.
8. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
9. INDEMNIFICATION
To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the
state of Washington, OPD, all other agencies of the state and all officers, agents and employees of the
state, from and against all claims or damages for injuries to persons or property or death arising out of
or incident to the performance or failure to perform the Grant.
10. LAWS
The Grantee shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies
of local and state and federal governments, as now or hereafter amended.
Grant Agreement GRT18511
General Terms and Conditions Page 4 of 15
56
11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Grant, the Grantee shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded,
canceled or terminated in whole or in part.
12. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of the Grant, OPD reserves the right to recapture funds in an amount to
compensate OPD for the noncompliance in addition to any other remedies available at law or in
equity.
13. RECORDS MAINTENANCE
The Grantee shall maintain all books, records, documents, data and other evidence relating to this
Grant. Grantee shall retain such records for a period of six (6) years following the end of the grant
period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have been
finally resolved.
14. RIGHT OF INSPECTION
At no additional cost all records relating to the Grantee's performance under this Grant shall be
subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor,
and state officials so authorized by law, in order to monitor and evaluate performance, compliance,
and quality assurance under this Grant. The Grantee shall provide access to its facilities for this
purpose.
15. SEVERABILITY
If any provision of this Grant or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Grant that can be given effect
without the invalid provision, if such remainder conforms to the requirements of law and the
fundamental purpose of this Grant and to this end the provisions of this Grant are declared to be
severable.
16. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated
to be such in writing.
Grant Agreement GRT18511
General Terms and Conditions Page 5 of 15
57
Exhibit A
Washington State Office of Public Defense
Public Defense Improvement Program
City Grant Report #1
All City grant recipients are required to submit a completed copy of this report, along with corresponding
documentation, to the Washington State Office of Public Defense by June 30, 2018.
City:
Date Completed:
Contact Name:
Title:
Mailing Address:
City:
Phone:
Email Address:
Zip Code:
Section I: Public Defense Expenditures/Budget
58
1.1 In 2017, the city paid indigent defense expenses as follows:
a. Amount spent on attorney salaries and benefits, and contract attorney
amounts including conflict attorneys:
b. Amount spent on investigators, experts, and other indigent defense
costs:
2017 Total: $
Does the above amount include state grant funds?
1.2 For 2018, the city budgeted indigent defense expenses as follows:
a. Amount budgeted for attorney salaries and benefits, and contract
attorney amounts including conflict attorneys: $
b. Amount budgeted for investigators, experts, and other indigent defense
costs:
2018 Total: $
Does the above amount include state grant funds?
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018 Page 6 of 15
Section II: Case Assignments
2.1 In 2017, attorneys providing indigent defense representation had the following caseloads:
Fill in section 2.1(a) if the city has a public defender agency or contracts with a county public defender agency or
non-profit public defense firm. Fill in section 2.1(b) for list appointments or contracts with private attorneys.
a. Cities using public defender agencies.
Number of cases assigned to public defender agency (not
including conflict counsel):
Number of probation violations and other miscellaneous
post sentencing hearings assigned:
Number of full -time -equivalent public defenders:
Average per -attorney caseload, if available:
Number of cases assigned to conflict counsel:
b. Cities using list appointments or contracts with private attorneys.
Number of cases assigned to public defense attorneys:
Number of probation violations and other miscellaneous post
sentencing hearings assigned:
Number of attorneys with public defense contracts or on
court's appointment list:
Average per -attorney caseload, if available:
Section III: Grant Funds
3.1
Grant Amount Awarded for
2018:
3.2
Amount of Annual Grant
Funding Spent to Date:
3.3
Permissible Use(s) of Grant
Funds (See Section 4 of Grant
Agreement Special Terms and
Conditions):
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018
Page 7 of 15
59
3.4
Description of How Grant
Funds Have Been Used to
Date:
3.5
Plans for Utilizing Remaining
Funds by End of Calendar
Year (If Applicable):
3.6
Description of Impact State
Funds Have Had on Local
Public Defense Services:
3.7
Is there any particular
technical assistance that
OPD can provide your city?
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018
60
Page 8 of 15
Section IV: Attachments and Tables
4.1 If the city has public defense contracts, fill out the Table of Public Defense Contracts (Table I), and provide a
copy of each current contract in alphabetical order by attorney name. If possible, please provide scanned
copies of contracts, by CD or email attachment. Failure to provide current contracts could result in an
incomplete report.
4.2 If the court appoints public defense attorneys from a list, provide the name of each attorney and the
compensation paid per case or per hour in the Table of List -Appointed Public Defense Attorneys (Table II).
4.3 If the City has adopted any new public defense policies, ordinances, or resolutions within the last year,
please attach them to this report.
4.4 Provide copies of attorneys' 2018 quarterly Certificates of Compliance.
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018 Page 9 of 15
61
Table I: Public Defense Contracts and Subcontracts Currently in Effect (2018)
Name of attorney/firm
(If firm, please identify (1) the total number
of attorney FTEs handling public defense
cases, and (2) the name of each attorney
handling public defense cases)
Number of misdemeanor/
gross misdemeanor cases
anticipated for the
attorney/firm in 2018
Method and rate of
payment (per
case/per hour, etc.)
Conflict cases
only?
Yes/No
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018
62
Page 10 of 15
Table II: List -Appointed Public Defense Attorneys (2018)
Name of attorney/firm
(If firm, please identify (1) the total number
of attorney FTEs handling public defense
cases, and (2) the name of each attorney
handling public defense cases)
Method and rate of payment (per
case/per hour, etc.)
Number of cases assigned
Grant Agreement GRT18511
Exhibit A — Grant Report #1 — Due June 30, 2018
Page 11 of 15
63
Exhibit B
Washington State Office of Public Defense
Public Defense Improvement Program
City Grant Report #2
All City grant recipients are required to submit a completed copy of this report to the
Washington State Office of Public Defense by December 31, 2018.
Failure to timely submit this report could delay disbursement of 2019 grant funds.
City:
Report Date:
Contact - Name:
Email:
Phone:
Address:
2018 Award Amount:
Amount Spent to
Date:
Permissible Use(s) of
Grant Funds (See
Section 4 of Grant
Agreement Special
Terms and Conditions)
Description of How
Grant Funds Have
Been Used in 2018:
Grant Agreement GRT18511
Exhibit B — Grant Report #2 — Due Dec. 31, 2018
64
Page 12 of 15
Plans for Utilizing 2019
Grant Funds:
Description of Impact
State Funds Have Had
on Local Public
Defense Services
Is there any particular
technical assistance
that OPD can provide
your city?
Grant Agreement GRT18511
Exhibit B — Grant Report #2 — Due Dec. 31, 2018 Page 13 of 15
65
Exhibit C
Washington State Office of Public Defense
Public Defense Improvement Program
City Grant Report #3
All City grant recipients are required to submit a completed copy of this report, along with
all public defense attorneys' 2019 quarterly Certificates of Compliance to the Washington
State Office of Public Defense by June 30, 2019.
City:
Report Date:
Contact - Name:
Email:
Phone:
Address:
2019 Award Amount:
Amount Spent to
Date:
Permissible Use(s) of
Grant Funds (See
Section 4 of Grant
Agreement Special
Terms and Conditions)
Description of How
Grant Funds Have
Been Used to Date:
Grant Agreement GRT18511
Exhibit C — Grant Report #3 — Due June 30, 2019
66
Page 14 of 15
Plans for Utilizing
Remaining Funds by
End of Calendar Year
(If Applicable)
Description of Impact
State Funds Have Had
on Local Public
Defense Services
Is there any particular
technical assistance
that OPD can provide
your city?
Grant Agreement GRT18511
Exhibit C — Grant Report #3 — Due June 30, 2019 Page 15 of 15
67
68
City of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
November 7, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Acting Chair; Dennis Robertson, Kathy Hougardy
Staff: David Cline, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Gail Labanara, Sherry
Wright, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Agreement: State of Washington Office of Public Defense
Staff is seeking Council approval of a grant acceptance agreement with the Washington State
*Office of Public Defense (WSOPD) for $37,000 each for 2018 and 2019. The City of Tukwila has
received this grant in the past and in 2018 WSOPD transitioned to a two-year funding cycle.
Funds will be used to provide investigator services, interpreter services, and social work
assistance to the City's Public Defense Program. There is no match, but the City is required to
submit three written reports as outlined in the agreement. UNANIMOUS APPROVAL. FORWARD
TO NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
B. Reappointment of Municipal Court Judge
Staff is seeking Council approval to confirm the reappointment of Judge Kimberly Walden to the
office of Municipal Court Judge for a term of January 1, 2018 - December 31, 2021. The Council is
also being asked to approve an ordinance fixingthe Judge's salary pursuant to city and state law.
The proposed ordinance maintains the judges position at .90 FTE with the salary set at .90 of the
District Court Judge salary in the schedule adopted by the Washington Citizen's Commission on
Salaries for Elected Officials. The Committee agreed that Judge Walden has been serving the City
well in her position which she has held since 2003. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR MEETING.
C. Tax Levy Ordinances
Staff is seeking Council approval of two ordinances relating to property tax: one that would
increase the City's Regular Property Tax Levy from 2017, and one that would levy general and
excess property taxes. These ordinances are presented to the Council on an annual basis.
According to the King County Assessor, the projected assessed value for Tukwila is
$6,044,327,455. The maximum allowable levy is estimated to be $3.45711. The preliminary levy
rate is estimated to be $2.49969 for 2018. A levy amount of $15,300,000 is proposed in the draft
69
70
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
M yor's review
Council review
11/20/17
SW
, 1.17 E_
DLR
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
/1 Resolution
MLtg Date 11/20/17
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD
❑Fire ❑TS ❑P&R ❑Police ❑PIV ❑Court
11 Finance
SPONSOR'S The Council is being asked to review and approve a resolution modifying the Financial
SUMMARY Reserve Policy.
REvii WED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/7/17
I I Finance
ITEM INFORMATION
ITEM No.
4.E.
71
STAFF SPONSOR: SHERRY WRIGHT
ORIGINAL AGENDA DATE: 11/20/17
AGENDA ITEM TITLE Approve Resolution
Modifying
the Financial Reserve Policy
CATEGORY ❑ Discussion
Mtg Date 1
❑ Motion
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
/1 Resolution
MLtg Date 11/20/17
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD
❑Fire ❑TS ❑P&R ❑Police ❑PIV ❑Court
11 Finance
SPONSOR'S The Council is being asked to review and approve a resolution modifying the Financial
SUMMARY Reserve Policy.
REvii WED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/7/17
I I Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMIYIEE
Finance Department
Unanimous Approval; Forward to Consent
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 11/7/17
Draft Resolution
Minutes from the Finance Committee meeting of 11/7/17
71
72
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance Committee
FROM: Peggy McCarthy, Finance Director
BY: Sherry Wright, Senior Fiscal Coordinator
DATE: November 7, 2017
SUBJECT: Proposed Changes to City's Financial Reserve Policy
ISSUE
Allan Ekberg, Mayor
Approve revisions to the City's Financial Reserve Policy due to recent changes in accounting
standards. The Financial Reserve Policy dictates the minimum level of fund balance (reserves)
and how the City will manage one-time revenues.
BACKGROUND
The Tukwila City Council approved the current Financial Reserve Policy on August 3, 2015 when
it passed Resolution No. 1861. The Financial Reserve Policy outlines minimum fund balance
(reserve) requirements, one-time revenues, and self-insurance reserves. The reserve policy
needs to be updated based on recently adopted accounting standards which affected fund
balance in Enterprise Funds. To address this impact, staff recommends making the changes
highlighted in the attached resolution.
DISCUSSION
Resolution 1861 outlines the minimum level of financial reserves (fund balance) for the City's
funds. Federal accounting requirements are constantly changing, and a recent change impacted
the unrestricted balances reported in Enterprise Funds. Based on the change in accounting
standards, staff recommends amending the Financial Reserve Policy by clarifying that the effects
of specific accounting standards will be excluded from the calculation of unrestricted fund balance.
In 2015, the City was required to implement a new federal accounting standard for pension plans,
Governmental Accounting Standards Board Statement 68. This standard, commonly referred to
as GASB 68, changed the way local governments calculate and report the costs associated with
providing pension benefits for employees. The primary requirement of GASB 68 is for employers
to report their share of any unfunded pension obligation as a balance sheet liability, and to
recognize certain pension expenses immediately rather than over an extended period. Although
the City is required to report these items on the financial statements, it is important to note that
this is not an actual current liability of the City.
In 2016, when the GASB 68 entry was booked in the Golf Course Fund, the unrestricted balance
dropped to 8%, which is below the required unrestricted balance of 20% of the previous year's
revenues. Since the accounting entry for GASB 68 doesn't impact actual available fund balance,
staff is recommending a minor change to policy language. Clarifying language has been added
73
INFORMATIONAL MEMO
Page 2
to Section 1.B. of the attached resolution. For clarification purposes, the following tables show the
calculation of minimum fund balance according to the current financial reserve policy (top table)
compared with the minimum fund balance calculation when GASB 68 is excluded (bottom table).
CURRENT CALCULATION OF MINIMUM FUND BALANCE
Foster
Surface
Removing effects of GASB 68
Water
Sewer
Golf
Water
(a) -(b)= (c)
Utility
Utility
Course
Utility;,
(a) 2016 Unrestricted Balance
6,692,750
7,826,985
117,982
2,602,903
(b) Prior Year Revenues
6,484,496
9,020,998
1,481,791
5,086,199
(c) Minimum Fund Balance'
103%
87%
8%
51%
1 Current City policy requires unrestricted balances of enterprise
funds to equal or exceed 20% of prior year revenue.
111%
90%
46%
68%
PROPOSED CALCULATION OF MINIMUM FUND BALANCE
Foster
Surface
Removing effects of GASB 68
Water '
Sewer
Golf
Water
(a+b)-(c)=(d)
Utility
Utility
Course
Utility
(a) 2016 Unrestricted Balance
6,692,750
7,826,985
117,982
2,602,903
(b) GASB 68 calculation
499,836
290,202
568,376
841,678
(c) Prior Year Revenues
6,484,496
9,020,998
1,481,791
5,086,199
(d) Minimum Fund Balance
111%
90%
46%
68%
RECOMMENDATION
The Finance Committee is asked to recommend passing the revised Financial Reserve Policy
and forward that recommendation to the Committee of the Whole on November 13, and to the full
Council on November 20.
ATTACHMENTS
• Financial Reserve Policy Resolution
74
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REVISING THE PREVIOUSLY
ADOPTED FINANCIAL RESERVE POLICY TO ELIMINATE THE
EFFECTS OF GASB 68 FOR PURPOSES OF CALCULATING
THE UNRESTRICTED BALANCES OF THE ENTERPRISE
FUNDS; AND REPEALING RESOLUTION NO. 1861.
WHEREAS, for the well-being and sustainability of the community, its residents,
and businesses, it is important that the City of Tukwila be prepared to respond to any and
all situations that could result in a risk and/or crisis to the City's finances including, but not
limited to, revenue shortfalls and unanticipated expenditures; and
WHEREAS, it is the responsibility of the City Council of the City of Tukwila to provide
policy direction for the City's biennial budget through the passage of motions and
ordinances, adoption of resolutions, and final approval of said budget; and
WHEREAS, a financial reserve policy establishes, attains, and restores minimum
fund balances, including self-insured health care reserve funds, and specifies review and
reporting of such; and
WHEREAS, beginning in 2015 the City was required to implement Governmental
Accounting Standards Board Statement 68 (GASB 68) related to accounting and
reporting for pension plans; and
WHEREAS, it is the responsibility of the City to report the effects of GASB 68 in the
Comprehensive Annual Financial Report (CAFR), even though the effects are not a
current liability of the City; and
WHEREAS, the City desires to eliminate the effects of GASB 68 for purposes of
calculating the unrestricted balances of the Enterprise Funds;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Minimum Fund Balances.
A. At the close of each fiscal year, the General Fund unassigned balance shall
equal or exceed 18% and the Contingency Fund reserve balance shall equal or
W:\Word Processing\Reserve Policy revised strike-thru 10-30-17
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75
exceed 10% of the previous year General Fund revenue, exclusive of significant non-
operating, non-recurring revenues such as real estate sales or transfers in from other
funds.
B. At the close of each fiscal year, the unrestricted balances of the Enterprise
Funds shall equal or exceed 20% of the previous year revenue, exclusive of the
effects of GASB Statement 68, as well as significant non-operating, non-recurring
revenues such as real estate sales, transfers in from other funds or debt proceeds.
C. Use or draw down of minimum balances shall occur only upon
recommendation of City Administration and approval by City Council through a
resolution. Should use or draw down occur, the City Administration shall establish a
plan, no later than the end of the fiscal year following the year of decline, to restore
the fund balance to the prescribed minimum level. The plan shall be presented to
and approved by the City Council.
Section 2. One-time Revenue Reserve. A One-time Revenue Reserve shall be
established and maintained in the Contingency Fund. The One-time Revenue
Reserve shall be credited annually with 10% of the prior year one-time revenues to
the extent General Fund surplus for the year is sufficient to cover the reserve funding.
Use of the reserve shall occur only upon recommendation by City Administration and
approval by City Council through a resolution.
Section 3. Self-insured Health Care Funds. The City shall maintain a reserve in
each of its self-insured health care funds in an amount equal to 1.5 times, or 150%, of
the actuarially determined IBNR (incurred but not reported) balance. Use of the
reserve shall occur only upon recommendation by City Administration and approval by
City Council through a resolution.
Section 4. A report showing compliance with the Financial Reserve Policy shall
be provided to the City Council on an annual basis, no later than July 1 of each year.
Section 5. Repealer. Resolution No. 1861 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
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SW:bjs
76
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2
Finance Committee Minutes November 7, 2017
ordinance and may be adjusted if the final allowable levy is less. Also included is an excess levy
in the amount of $2,800,000 for debt service related to the Public Safety Plan unlimited tax
obligation bonds sold at the end of 2016. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER
13, 2017 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION.
D. 2017 Third Quarter Financial Report
Staff presented the Committee with the City's 2017 3rd Quarter Financial Report which captures
the general state of financial affairs and highlights significant items and trends. For the period
ending September 30, 2017 revenues are below allocated budget by $1.3 million and
expenditures are below budget by $4.18 million. Staff has purchased and is training on a long-
range financial planning tool and will be demonstrating it to Council in 2018. FORWARD TO
NOVEMBER 13, 2017 COMMITTEE OF THE WHOLE.
E. Ordinance: Mid -Biennium Budget Amendment
Staff is seeking Council approval of an ordinance to amend the 2017-2018 Biennial Budget. Staff
provided an overview of the changes, categorized as existing service levels, revenue backed,
carryovers, and initiatives. Staff also noted that these types of budget amendments are
considered administrative and not legally required, but staff policy is to implement them for
transparency, Council communication, and record-keeping. The only department requiring an
existing service level budget amendment is the Fire Department, which the Committee had
been briefed upon several times earlier this year. The Committee discussed at length the Fire
Department's request for an amendment for partial payment of the pipeline positions. The City
currently has five unbudgeted pipeline positions in anticipation of retirements, but 2017 saw
just one retirement. The Fire Department can cover $360,000 of the total cost of $600,000 for
the five pipelines and is requesting a budget amendment of $240,000. This money is available
from under -expenditures in other departments. The Fire Department proposes to drop the
pipeline positions down to three as the next two retirements occur. In addition, they are
performing daily monitoring of overtime costs and conducting monthly budget review
meetings. Chair Seal asked if level of fire service is still a Council policy decision. Staff confirmed
that the current proposal reflects previous Council direction regarding the level of service that
should be funded. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13, 2017 COMMITTEE
OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION.
F. Resolution: Financial Reserve Policy
Staff is seeking Council approval of a resolution to revise the City's Financial Reserve Policy to
*reflect recent changes in accounting standards. The Financial Reserve Policy outlines minimum
fund balance, one-time revenues, and self-insurance reserve requirements. The proposed
amendment will clarify that the effects of specific accounting standards will be excluded from
the calculation of unrestricted fund balance. In 2015 the City was required to implement a new
federal accounting standard for pension plans known as GASB 68. When the GASB 68 was
booked in the Golf Course Fund, the unrestricted balanced dropped to 8%, which is below the
required 20% of the previous year's revenues. The accounting entry for GASB 68 does not
impact actual available fund balance. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 20,
2017 REGULAR CONSENT AGENDA.
77
78
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors review
Council review
11/13/17
VC
'j .:3
11/20/17
VCl;,4/C
❑ Resolution
Mtg Date
1TL0
❑ Bid Award
Altg Date
11 Public Hearing
❑ Other
Mtg Date
Mtg Date
MtgDate 11/20/17
Ally Date 11/13/17
SPONSOR Council ❑Mayor HR ❑DCD
Fire ❑TS P&R Police ❑Pr ❑Court
ITEM INFORMATION
ITEM No.
4.F.
79
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AG NNDA DA"1'h;: 11/13/17
AGENDA ITI?Ivi TITLE, Approve property tax ordinances for 2018 property
tax levy.
CATEGORY 11 Discussion
11/13/17
❑ Motion
A4tg Date
❑ Resolution
Mtg Date
I1 Ordinance
❑ Bid Award
Altg Date
11 Public Hearing
❑ Other
Mtg Date
Mtg Date
MtgDate 11/20/17
Ally Date 11/13/17
SPONSOR Council ❑Mayor HR ❑DCD
Fire ❑TS P&R Police ❑Pr ❑Court
11 Finance
SPONSOR'S The Council is being asked to approve two property tax ordinances for the 2018 property
SUMMARY tax levy - one to authorize the levy and the second to approve an increase in the levy from
the previous year.
RE.VIFWI?ll BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/7/17
►/ Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
CO MITINI?
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPI:NDI'I'URE REQUIRI;1) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 11/1/17
Draft Ordinances
Preliminary Levy Limit Worksheet
11/20/17
Final Ordinances
79
80
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, INCREASING THE CITY OF
TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR,
COMMENCING JANUARY 1, 2018, ON ALL PROPERTY,
BOTH REAL AND PERSONAL, IN COMPLIANCE WITH
RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila has properly given notice of a public hearing held on
November 13, 2017, pursuant to RCW 84.55.120; and
WHEREAS, after such hearing and after duly considering all relevant evidence and
testimony presented, the City Council has determined that in order to discharge its expected
expenses and obligations the City requires an increase in property tax revenue from the
previous year, in addition to the increase resulting from the addition of new construction and
improvements to property and any increase in the value of State -assessed property; and
WHEREAS, the City Council has determined it is in the City's best interest and
necessary to meet its expenses and obligations for the property tax revenue to be increased
for 2018, and the final assessed valuation calculation has been determined;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. An increase in the regular property tax levy, in addition to any amount
resulting from the addition of new construction and improvements to property and any
increase in the value of State -assessed property, is hereby authorized for the 2018 levy in
the amount of $129,634, which is a percentage increase of 1% from the previous year. This
increase is exclusive of additional revenue resulting from new construction, improvements
to property, any increase in the value of State -assessed property, any annexations that have
occurred and refunds made.
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81
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
January 1, 2018.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES
FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE
FISCAL YEAR COMMENCING JANUARY 1, 2018, ON ALL
PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY,
THAT IS SUBJECT TO TAXATION FOR THE PURPOSE OF
PAYING SUFFICIENT REVENUE TO CARRY ON THE
SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY
FOR THE ENSUING YEAR, WITH AN EXCESS PROPERTY TAX
LEVY FOR THE PURPOSE OF PAYING DEBT SERVICE ON
THE CITY'S UNLIMITED TAX GENERAL OBLIGATION BONDS
ISSUED IN 2016, AS REQUIRED BY LAW; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated
financial requirements for 2018 and the amounts necessary and available to be raised by
ad valorem taxes on real, personal and utility property; and
WHEREAS, the following sentence is provided for information only: The maximum
Statutory Levy Rate for the City of Tukwila, as allowed by RCW 84.52.043, is $3.825, which
includes $0.225 for the Firemen's Pension Fund as allowed by RCW 41.16.060; and
WHEREAS, the City, pursuant to Ordinance No. 2514, passed on November 21, 2016,
authorized the issuance and sale of $36,500,000 principal amount of the City's Unlimited
Tax General Obligation Bonds, 2016 (the "Bonds"); and has determined that to provide the
money necessary to pay the debt service requirements on the Bonds in the year 2018, an
excess property tax levy in the amount of $2,800,000 for the Bonds must be levied in year
2017, and collected in year 2018; and
WHEREAS, the final assessed valuation calculation has been determined;
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83
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Regular and Excess Tax Levy.
A. There shall be and hereby is levied on all real, personal and utility property in the
City of Tukwila, in King County, whose estimated assessed valuation is $6,044,327,455,
current taxes for the ensuing year commencing January 2018, in the amounts specified
below:
Regular Tax Levy
Excess Tax Levy
Rate Amount
$2.50 $15,300,000
$0.47 $ 2,800,000
B. The said taxes herein provided for are levied for the purpose of payment upon the
general bonded indebtedness of the City of Tukwila, the General Fund, and for the
maintenance of the departments of the municipal government of the City of Tukwila for the
fiscal year beginning January 1, 2018.
C. The excess levy is levied for the purpose of debt service payments on the
unlimited tax obligation bonds sold to finance costs related to the City's Public Safety
Plan, as submitted to the qualified electors of the City at a special election held on
November 8, 2016.
Section 2. Collection. This ordinance shall be certified to the proper County officials,
as provided by law, and taxes here levied shall be collected to pay to the Finance Director
of the City of Tukwila at the time and in the manner provided by the laws of the State of
Washington for the collection of taxes for non -chartered code cities.
Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
January 1, 2018.
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84
Page 2 of 3
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 3 of 3
85
86
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review,
Council review
11/13/17
VC
OiV
01._
11/20/17
VC
/!tl/14L
'DLR
❑ Resolution
Mtg Date
// Ordinance
❑ Bid Award
Altg Date
// Public Hearing
❑ Other
Mtg Date
Mtg Date
Mtg Date 11/20/17
Aitg Date 11/13/17
ITEM INFORMATION
ITEM No.
4.G.
87
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATI: 11/13/17
AGENDA ITEM TITLE Approve year-end
2017 budget
amendment
ordinance.
CATIX;ORY /1 Discussion
11/13/17
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
// Ordinance
❑ Bid Award
Altg Date
// Public Hearing
❑ Other
Mtg Date
Mtg Date
Mtg Date 11/20/17
Aitg Date 11/13/17
SPONSOR Council ❑Mayor ❑HR ❑DCD
❑_Fire TS P&R ❑Police ❑PlV ❑Court
11 Finance
SPONSOR'S The Council is being asked to review and approve an ordinance amending the 2017-2018
SUMMARY biennial budget.
REVIIAVIM BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 11/7/17
/1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EYPFNDITURI': R1R UIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 11/1/17 (Updated after Finance Corn.)
Draft Ordinance
Reconciliation of 2017-2018 Budget Summary to Ordinance
Info Memo - Fire Department Budget Update and Proposed Budget Amendment
(HQuse
Pring rhanaet made after
11/20/17
Final ordinance
C_p w )
87
88
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2515,
WHICH ADOPTED AND AMENDED THE CITY OF TUKWILA'S
BIENNIAL BUDGET FOR THE 2017-2018 BIENNIUM, TO ADOPT
AN AMENDED MID -BIENNIUM BUDGET; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on December 5, 2016, the City Council of the City of Tukwila adopted
Ordinance No. 2515, which adopted the 2017-2018 biennial budget of the City of Tukwila;
and
WHEREAS, a mid -biennium budget amendment was presented to the City Council
in a timely manner for their review, in accordance with RCW 35A.34.130; and
WHEREAS, on November 13, 2017, following required public notification, the City
Council conducted a public hearing on the proposed mid -biennium budget amendment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance Amended. Tukwila Ordinance No. 2515 is hereby amended
with the City Council's adoption of the document entitled "City of Tukwila 2017-2018 Mid -
Biennium Budget Amendment," attached hereto and incorporated by this reference as if
fully set forth herein, in accordance with RCW 35A.33.075.
Section 2. Estimated Revenues and Appropriations. The totals of the estimated
revenues and appropriations for each separate fund and the aggregate totals are as
follows:
FUND
EXPENDITURES
REVENUES
000 General
$142,679,203
$142,679,203
105 Contingency
$5,894,563
$5,894,563
104 Arterial Street
$39,473,923
$39,473,923
2XX Debt Service
$9,922,528 $12,272,528
$9,922,528 312,272,528
302 Facility Replacement/Urban Renewal
$7,921,906
$14206 $7,921.906
305 Public Safety Plan
$25,160,000
$25,160,000
306 City Facilities (Public Works Shops)
$29,913,000
$29,913,000
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89
Section 3. Copies on File. A complete copy of the amended budget for 2017-2018,
as adopted, together with a copy of this amending ordinance, shall be kept on file in the
City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of
Municipal Corporations of the Office of the State Auditor and to the Association of
Washington Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: City of Tukwila 2017-2018 Mid -Biennium Budget Amendment
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Page 2 of 2
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
Ref Dept. Sponsor
Explanation
2017 Increase (Decrease)
Expense Revenue Effect on
EFB
2018 Increase (Decrease)
Expense Revenue Effect on
EFB
GENERAL FUND
POLICE DEPARTMENT
Category 2 - Revenue Backed
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
1 PD Richardso 'Grant funded temporary FTE to maintain level of service
n in the Police Records Unit. Grant was approved by
240,000
(240,000)
86,029
77,426 (8 603)
Council at the October 23, 2017 special meeting.
(120,000) - 120,000
--
30,000 - (30,000)
Community Development Total
Police Department Total
-- -
86,029 77,426 (8,603)
FIRE DEPARTMENT
Category 1 - Existing Service Levels or Plans
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
2 FD Carlsen Funding to cover costs associated with two additional
pipeline positions approved by Council at the July 5,
240,000
(240,000)
240,000
(240,000)
2016 meeting.
(120,000) - 120,000
--
30,000 - (30,000)
Community Development Total
Category 2 - Revenue Backed
--
- - -
3 FD Cartsen Firefighter deployment to assist with recovery efforts
from hurricanes in Texas and Florida. Information on the
deployment was presented to Council at the October 23,
125,000
125,000 -
2017 C.O.W. meeting.
4 FD Cartsen Expenses related providing emergency medical
services. The City was able to receive an additional $35
thousand in reimbursement for incurred costs.
35,000
35,000 -
Fire Department Total
400,000 160,000 (240,000)
240,000 - (240,000)
FINANCE
Category 1 - Existing Service Levels or Plans
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
5 Finance Cartsen Due to lower than anticipated expenditures related to
risk management, budget of $120 thousand can be
transferred to Fire.
(120,000)
(240,000)
(120,000)
(240,000)
Finance Total
(120,000) - 120,000
--
COMMUNITY DEVELOPMENT
Category 1 - Existing Service Levels or Plans
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
6 DCD
Cartsen
Due to vacancies, salaries and benefits are lower than
expected. Budget of $120 thousand can be transferred
to Fire.
(120,000)
(240,000)
(240,000)
(60.0001
Council Total
30,000 - (30,000)
Community Development Total
(120,000) - 120,000
--
MAYOR
Category 2 - Revenue Backed
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
Parks & Recreation Total
7 Mayor Speck
Port of Seattle grant to create marketing materials for
business development and attraction. Resolution 1888
was approved on August 15, 2016 supporting the City's
efforts to obtain this grant.
16,500
16,500
(240,000)
(60.0001
Council Total
30,000 - (30,000)
Mayor Total
16,500 16,500
-
- - -
PARKS 8 RECREATION
Category 2 - Revenue Backed
8 Rec 'Gallaway Wilderness Explorers grant to support Camp Tukwilly.
9 Rec •Gallaway United Way grant to support summer playground sites.
10 Rec Gallaway World Vision MOU to support 2017 Youth Action day.
11 Rec Gallaway At -Risk Afterschool Meals program, and is part of the
•Child and Adult Food Program. When budget was
drafted, $4,000 in revenue was budgeted expected
revenue is not $9,000 each year. Only $1,500 in
expenditures was budgeted but total funds to be spent is
•expected to be $9,000.
2.671
3,000
5,000
7,500
18,171
2,671 -
3,000 -
5,000 -
5,000 (2,500)
15,671 (2,500)
3.000
7,500
10,500
3,000
5,000 (2,500)
8,000 (2,500)
Parks & Recreation Total
COUNCIL
Category 4 - Initiatives
12 Humphrey Steve Goldblatt Quality Assurance for Public Safety
Plan. This contract was approved at the June 26, 2017
special meeting and per discussion at the May 8, 2017
Committee of the Whole, funding is to come from 2016
ending fund balance. The contract extends through
December 31, 2021 in an amount not to exceed
$250,000.
30,000
(30,000)
60,000
(60.0001
Council Total
30,000 - (30,000)
60,000 - (60,000)
11/8/201r105 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
2017 Increase (Decrease) 2018 Increase (Decrease)
Ref Dept. Sponsor Explanation
Expense
TRANSFERS, REVENUE & OTHER
Revenue Effect on
EFB
Expense Revenue Effect on
EFB
Category 1 - Existing Service Levels or Plans
14 Cadsen iExpenditures associated with the PW Works Shops
'facility. The budget was drafted to include bond
;proceeds, however, bonds will not be sold until at least
:2018. An operating transfer is necessary to cover 2017
;costs until bonds are sold.
15 Carlsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy. Transferred funds will come from beginning fund
balance
210,000 (210,000)
138,515 (138,515)
Transfers, Revenue & Other Total
348,515 (348,515)
Total General Fund 000
813,186
192,171 (621,015)
396,529
85,426 (311,103)
92
11/8/2017 11.05 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
CONTINGENCY FUND 105
Category 1 - Existing Service Levels or Plans
16 Fin Cadsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy.
Total Contingency Fund 105
138,515 138,515
138,515 138,515
HOTEL/MOTEL FUND 101
Category 1 - Existing Service Levels or Plans
17 Fin 'Cadsen 'True up budget in 2017 and 2018 as approved by
Council at the June 20, 2016 regular meeting and as
recorded in the 2017-20018 biennial budget document.
Total Hotel/Motel Fund 101
281,800
(281,800)
281,800
213,586
(281,800) 213,586
(213,586)
(213,586)
DRUG SEIZURE FUND 109
Category 4 - Initiatives
18 Police Mitchell True up budget to account for costs of Axon body
camera program approved by Council at the July 17,
2017 regular meeting.
380,000
(380,000)
200,000
2017 Increase (Decrease)
2018 Increase (Decrease)
Ref
Dept.
Sponsor
Explanation
Expense Revenue
Effect on
EFB
Expense Revenue
Effect on
EFB
CONTINGENCY FUND 105
Category 1 - Existing Service Levels or Plans
16 Fin Cadsen Transfer 10% of previous year one-time revenue
(construction sales tax) to Contingency fund per Reserve
Policy.
Total Contingency Fund 105
138,515 138,515
138,515 138,515
HOTEL/MOTEL FUND 101
Category 1 - Existing Service Levels or Plans
17 Fin 'Cadsen 'True up budget in 2017 and 2018 as approved by
Council at the June 20, 2016 regular meeting and as
recorded in the 2017-20018 biennial budget document.
Total Hotel/Motel Fund 101
281,800
(281,800)
281,800
213,586
(281,800) 213,586
(213,586)
(213,586)
DRUG SEIZURE FUND 109
Category 4 - Initiatives
18 Police Mitchell True up budget to account for costs of Axon body
camera program approved by Council at the July 17,
2017 regular meeting.
380,000
(380,000)
200,000
(200,000)
Total Drug Seizure Fund 109
380,000 - (380,000)
200,000 - (200,000)
RESIDENTIAL STREET FUND 103
Category 3 - Carryovers
19 Fin Labanara '42nd Ave S project. Carry forward into 2018 as this
project spans more than one year.
20 Fin Labanara ',53rd Ave S project. Carry forward into 2018 as this
project spans more than one year.
(2,000,000)
(3,800,000)
2,000,000
3,800,000
2,000,000
3,800,000
(2,000,000)
(3,800,000)
Total Residential Street
(5,800,000)- 5,800,000
5,800,000 - (5,800,000)
ARTERIAL
STREET FUND 104
Category 3 - Carryovers & Reclassifications
21 Fin Labanara Boeing Access Road Bridge Rehab project. Carry
forward into 2018 as the project spans more than one
year.
22 Fin Labanara Strander Blvd Extension project. Carryforward into
2018 as this project spans more than one year.
(9,900,000)
(2,400,000)
(9,000,000) 900,000
(2,000,000) 400,000
9,900,000
2,400,000
9,000,000 (9,900,000)
2,000,000 (2,400,000)
Total Arterial Street
(12,300,000) (11,000,000) 1,300,000
12,300,000 11,000,000 (1,300,000)
LAND ACQUISITION FUND 301
Category 4 - Initiatives
23 Still Land acquisition as authorized by Council at the October
16, 2017 regular meeting.
2,000,000
(2,000,000)
500,000
(500,000)
Total Land Acquisition Fund 301
2,000,000- (2,000,000)
500,000 - (500,000)
PUBLIC SAFETY
PLAN FUND 305
Category 3 - Carryovers & Reclassifications
24 Cadsen Transfer in impact fee revenue collected to date from the
Fire Impact Fee fund.
25 Wittwer Adjust budget to reflect purchasing the ladder and other
,equipment in 2018 rather than 2019 as originally
1,017,000 1,017.000
2,245,000
(2,245,000)
Total Public Safety Plan Fund 305
- 1,017,000 1,017,000
2,245,000 - (2,245,000)
CITY FACILITIES
(PW SHOPS) FUND 306
Category 1 - Existing Service Levels or Plans
26 Carisen Expenditures associated with the PW Works Shops
facility. The budget was drafted to include bond
proceeds. Bonds will not be sold until at least 2018. an
operating transfer is necessary to cover 2017 costs.
420,000 420,000
Total City Facilities (PW Shops) Fund 306
- 420,000 420,000
- - -
11/8/201gijl5 AM
Exhibit A
2017-18 Mid -Biennium Budget Amendment Detail -- Spreadsheet
94
11/16/2017 2:43 PM
2017 Increase (Decrease)
2018 Increase (Decrease)
Ref Dept. Sponsor Explanation Expense Revenue Effect on
EFB
Expense Revenue Effect on
EFB
URBAN RENEWAL FUND 302
Category 1 - Existing Service Levels or Plans
2-7 'Iii- •:e - -
2,360,000
2,350,000
- - - - - _ - _ _ _ -•o
(250,000) (250,000)
I I 8. =- -
27 [. ianchi TGregor House property was budgeted to be sold in 2017.
I Rather than selling the property, it has now been
proposed to enter into a long-term lease.
Total Urban Renewal Fund 302
- (250,000) (250,000)
- - -
I
FIRE EQUIPMENT
FUND 304
Category 3 - Carryovers & Reclassifications
(1.017,000)
28 I ICarlsen (Transfer impact fee revenue collected to date to the
I I i Public Safety Plan fund.
1,017,000
Total Fire Equipment Fund 304
1,017,000 - (1,017,000)
- - -
LID
FUND 233
Category 1 - Existing Service Levels or Plans
29 I Fin Carlsen (Adjust LID principal payments to account for additional
;assessment revenue. Revenue was received in 2016,
assessment was paid in January 2017.
146,000
(146,000)
200,000
(200 000)
Total LID Fund 233
146,000 - (146,000)
200,000 - (200,000)
WATER
FUND 401
Category 1 - Existing Service Levels or Plans
30 1 Fin 'Cadsen Expenditures associated with the PW Works Shops
I I ;facility. The budget was drafted to include bond
proceeds. However, bonds will not be sold until at least
I I 12018. an operating transfer is necessary to cover 2017
costa
70,000
(70,000)
Total Water Fund 401
70,000 - (70,000)
- - -
SEWER
FUND 402
Category 1 - Existing Service Levels or Plans
31 Fin Carlsen Expenditures associated with the PW Works Shops
,facility. The budget was drafted to include bond
!proceeds. However, bonds will not be sold until at least
12018. an operating transfer is necessary to cover 2017
costs,
70,000
(70,000)
Total Sewer Fund 402
70,000 - (70,000)
- - -
SURFACE
WATER FUND 412
Category 3 - Carryovers & Reclassifications
32 T Fin rCarlsen • Gillam Creek 42nd Ave S Surface Water project to cover
I II -
,increase in construction costs. This is only an estimate
1 I !at this time.
33! Fin 'To—arisen T,Expenditures associated with the PW Works Shops
I I ifacility. The budget was drafted to include bond
I !proceeds. However, bonds will not be sold until at least
i 2018. an operating transfer is necessary to cover 2017
rnctc
-
70,000
-
(70,000)
1,000.000
(1,000,000)
Total Surface Water Fund 412
70,000 - (70,000) 1,000,000 - (1,000,000)
LIMITED TAX GENERAL OBLIGATION (LTGO) FUNDS 2XX
Category 1 - Existing Service Levels or Plans
34 Fin ,McCarthy . Pay off line of credit with new, 5 -year debt. The current
2,350 000
2,350.000 -
6,578,921
6,578,921
3,343,607
3,343,607
I I line of credit with Bank of the West is budgeted to be
2018.
35 Fin Carlsen To streamline CAFR Com rehensive Annual Financial
Fin
I ! ReCombine all LLTGO debt service fund
I !budgets into one fund to streamline CAFR reporting.
I I I Details on individual debt issues will still be maintained
I I (for administrative purposes. This change will not affect
;any voter approved debt issues or the two debt funds
associated with Local Improvement District #33.
i
Total Limited Tax General Obligations 2XX
3,343,607 3,343,607 -
6,578,921
6,578,921 -
94
11/16/2017 2:43 PM
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review-
Council review
11/13/17
RB
LQ
-ZU?
11/20/17
RB
,/7 C—
1.)1-:
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
CAT1a3ORY /1 Discussion
0
Mtg Date
Mtg
SPONSOR ❑Council
❑HR ❑DCD ❑.Finance Fire ITS P&R ❑Police ❑PIV ❑Court
ITEM INFORMATION
ITEM No.
4.H.
95
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DAPE: 11/13/17
AGENDA ITEM TITLE
Due
diligence
contracts for the Public Safety Plan
11/13/17
Motion
Date 11/20/17
❑ Resolution
Ally Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
CAT1a3ORY /1 Discussion
0
Mtg Date
Mtg
SPONSOR ❑Council
❑HR ❑DCD ❑.Finance Fire ITS P&R ❑Police ❑PIV ❑Court
11 Mayor
SPONSOR'S Authorize the Mayor to sign environmental, geotech and survey contracts for services
SUMMARY associated with the Public Safety Plan.
REviEwi D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/6/17 COMMITTEE CHAIR: MCLEOD
4 Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SPONsoR/ADMIN.
COMMITTEE
Mayor's Office
Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$229,337 $ $229,337
Fund Source: PUBLIC SAFETY BONDS, GENERAL AND ENTERPRISE FUNDS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 10/31/17 (Updated after PS Com.)
Contracts
11/20/17
No attachments
95
96
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mgjiifyjew
Council review
11/13/17
RB
-construction contract for General Contractor Construction Management
for the Public Safety Plan fire stations.
---)L
11/20/17
RB
/!(C
1._
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
CATEGORY Discussion
/1
Mtg Date
Mtg
SPONSOR Council
❑FIR ❑DCD ❑Finance 1-7 ire ❑TS ❑P&R ❑Police ❑PJV ❑Court
ITEM INFORMATION
ITEM No.
4.1.
97
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGI?NDA DA'I'I?: 011/13/17
AGENDA ITEM TITLE
A pre
(GC/CM)
-construction contract for General Contractor Construction Management
for the Public Safety Plan fire stations.
11/13/17
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
At Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
CATEGORY Discussion
/1
Mtg Date
Mtg
SPONSOR Council
❑FIR ❑DCD ❑Finance 1-7 ire ❑TS ❑P&R ❑Police ❑PJV ❑Court
►1 Mayor
SPONSOR'S The Council is being asked to approve a contract with Lydig for preconstruction services
SUMMARY associated with the construction of three new fire stations. The contract is not to exceed
$372,000.
RI?VIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/6/17 COMMITTEE CHAIR: MCLEOD
/1 Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI'Fml
Mayor's Office
Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$372,000 $$372,000 $$372,000
Fund Source: PUBLIC SAFETY BONDS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 10/31/17
Draft Contract
GCCM Request for Proposals
No attachments
11/20/17
97
98
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/13/17
RB
,
bL,�
11/20/17
RB
/1'7
'D 1_F
❑ Other
Mtg Date
C.\T1 GORY r Discussion
// Resolution
Mtg Date
Mtg Date 11/20/17
SPONSOR ❑Council
HR DCD Finance ❑Fire TS ❑Pe7R ❑Police ❑PTV ❑Court
►1Mayor
ITEM INFORMATION
ITEM No.
4.J.
99
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 11/13/17
AGrND,\ ITEM Trl'I.E
A resolution adopting
the 2018
State Legislative Agenda
11/13/17
❑ Motion
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
C.\T1 GORY r Discussion
// Resolution
Mtg Date
Mtg Date 11/20/17
SPONSOR ❑Council
HR DCD Finance ❑Fire TS ❑Pe7R ❑Police ❑PTV ❑Court
►1Mayor
SPONSOR'S Council is being asked to adopt the city's legislative agenda for the 2018 session.
SUMMARY
Rrv11Mil M BY ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 11/6
/1
CDN Comm
❑ Finance Comm.
❑ Parks Comm.
COMMITTEE CHAIR: MCLEOD
' Public Safety Comm.
❑ Arts Comm.
& 11/13
❑ Planning Comm.
& HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office
Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/17
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
11/13/17
Informational Memorandum dated 10/31/17 (Updated after 11/6 PS)
Proposed 2018 Legislative Agenda
Resolution
11/20/17
Resolution
99
100
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE
DURING THE 2018 WASHINGTON STATE LEGISLATIVE SESSION.
WHEREAS, the City Council has agreed to pursue certain legislative issues for 2018;
and
WHEREAS, the City Council recognizes this agenda is not all encompassing, in that
certain additional items may arise during the legislative session that require support or
opposition; and
WHEREAS, a legislative agenda outlines the priority issues that elected officials may
discuss when speaking to members of the Washington State Legislature; and
WHEREAS, the City Council agreed to these priorities at the Regular City Council
Meeting on November 20, 2017;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council has identified priorities for the 2018 Washington State
Legislative Session that provide a framework for advocacy on behalf of the community.
The City of Tukwila 2018 Legislative Agenda is hereby incorporated by reference as
Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Dennis Robertson, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment A: City of Tukwila 2018 Legislative Agenda
W:\Word Processing\Resolutions\Legislative Agenda for 2018 10-31-17
RB:bjs
Page 1 of 1
101
ATTACHMENT A
City of Tukwila 2018 Legislative Agenda
Transportation & Infrastructure
• Join the US DOT, Freight Mobility Strategic Investment Board, the City of Tukwila and other partners to
fund the Strander Extension project to increase freight mobility and remove 55,000 vehicles a day
from 1-405, 167 and other nearby roadways.
• Create stable, reliable infrastructure assistance funding for cities to assist in repairing roads,
bridges and other public infrastructure that support economic development.
Housing & Human Services
• Provide future stable funding for homelessness by eliminating the sunset and increasing the
document recording fee.
• Create new local options to generate revenue for housing and human services and for capital
construction of affordable housing.
• We strongly encourage the state to adequately fund human services programs for the health of the
safety net.
Shared Revenue
• The State must continue its role as a partner with cities.
• In addition, the state must retain the local share of liquor taxes to allow jurisdictions to address
impacts, such as public safety, of privatized liquor in our cities.
Streamlined Sales Tax Mitigation
• Jurisdictions significantly and adversely impacted by the sunset of streamlined sales tax mitigation
payments must be made whole.
• Department of Revenue's sales tax projections appear to be inflated and indicate significant loss
of revenue for the City of Tukwila, which currently receives $1.1 million annually in mitigation
payments.
Revenue Reform
• Allow cities the authority and flexibility to address the fact that growth in the cost of services continue
to outstrip revenues.
• The state should amend the law that limits annual property tax growth to 1 percent and work with cities
to authorize additional funding flexibility and opportunities at the local level.
Education
• Implement needs based funding for allocation of social emotional student support resources and
expand funding for learning opportunities for summer school students.
• Increase funding for homeless students and secondary ELL student and incorporate early learning
for low income students as a part of Basic Education.
• Continue to monitor outcomes of the McCleary decision and funding identified in the 2017 legislative
session to ensure Tukwila students benefit.
Law Enforcement
• Increase funding for law enforcement training to ensure that all police officers have access to key
resources that save lives.
Preserve Lodging Tax Flexibility
• Ensure the definition of "tourist" in Washington State remains flexible to allow jurisdictions and
Lodging Tax Advisory Committees to distribute lodging tax dollars in a manner that best serves each
individual community.
102
COUNCIL AGENDA SYNOPSIS
Initiate
Meeting Date
Prepared by
M,a� or' review
Council review
11/20/17
VL
it`( 7' C
i- L g
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
►1
Mtg
SPONSOR ❑Council ❑Mayor
Finan •e Fire TS P&R Police ❑PlV ❑Court
❑FIR ►1DCD
SPONSOR'S Washington State Department of Transportation (WSDOT) awarded grant funds to the City
SUMMARY of Tukwila to implement a pilot program at SeaTac Airport to reduce regional congestion
and improve air quality in Tukwila and South King County and reduce parking demand at
regional park and rides through a non-traditional commute trip reduction program. The
Council is being asked to accept the grant.
REVTI;WI;D B1'
ITEM INFORMATION
ITEM No.
4.K.
103
STAN SPONSOR: VALERIE LONNEMAN
ORIGINAL AGENDA DATE: 11/20/17
AGENDA Ill 1\1 TITLE WSDOT
Program
Grant Awarded for Non -Traditional Commute Trip Reduction (CTR) Pilot
2017-2019
C\II:GORY ❑ Discussion
Mtg Date
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
►1
Mtg
SPONSOR ❑Council ❑Mayor
Finan •e Fire TS P&R Police ❑PlV ❑Court
❑FIR ►1DCD
SPONSOR'S Washington State Department of Transportation (WSDOT) awarded grant funds to the City
SUMMARY of Tukwila to implement a pilot program at SeaTac Airport to reduce regional congestion
and improve air quality in Tukwila and South King County and reduce parking demand at
regional park and rides through a non-traditional commute trip reduction program. The
Council is being asked to accept the grant.
REVTI;WI;D B1'
❑ C.O.W.
Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
Trans &Infrastructure
DATE: 11/14/17
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMrrrEI:
Department of Community Development
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPI?NDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $107,000 $0
Fund Source: GRANT
Comments: No impact to the general fund
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 11/9/17 (with attachment)
Minutes from the Transportation and Infrastructure Committee meeting of 11/14/17
103
104
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Jack Pace, DCD Director
BY: Maggi Lubov, CTR Coordinator
Valerie Lonneman, TDM Coordinator
CC: Mayor Ekberg
DATE: November 9, 2017
SUBJECT: WSDOT Grant Awarded for Non -Traditional Commute Trip Reduction (CTR)
Pilot Program 2017-2019
ISSUE
Washington State Department of Transportation (WSDOT) awarded grant funds to the City of
Tukwila to implement a pilot program to reduce regional congestion and improve air quality in
Tukwila and South King County. The question before the Council is should the City accept the
grant?
BACKGROUND
WSDOT announced a funding opportunity to pilot the expansion of Transportation Demand
Management (TDM) programs beyond traditional CTR affected sites into new markets for trip
reduction. TDM Program staff applied for the grant in August 2017. The City of Tukwila was
one of two recipients selected to receive this competitive statewide grant.
DISCUSSION
The pilot project will have regional impact by encouraging employees at SeaTac Airport to
reduce drive -alone trips, thereby decreasing congestion in Tukwila and surrounding
communities, improving air quality in the SeaTac Airport travel -shed (1-5, 1-405, SR 518, SR 99),
and reducing the demand for parking at nearby park and ride stations, including the Tukwila
International Boulevard Station. The implementation will include use of a new ridesharing/trip
logging platform, which will provide an optimized end-user experience, with the goal of engaging
more employees in commute challenges.
FINANCIAL IMPACT
There is no impact to the general fund. WSDOT awarded the City of Tukwila $107,000 to
implement the pilot project. Partners King County Metro and the Port of Seattle will provide a
combined local match of $25,000. The grant funding leverages other TDM Program grants,
allowing for more robust implementation, and contributes to sustaining the Program's expanded
staffing capacity.
RECOMMENDATION
The Council is being asked to accept the WSDOT grant award for the Transportation Demand
Management Program in the amount of $107,000 and consider this item on the Consent
Agenda at the November 20, 2017 Regular Meeting.
ATTACHMENTS
Attachment A: WSDOT Grant Award Letter for Non -Traditional Commute Trip Reduction (CTR)
Pilot Program 2017-2019
105
106
� Washington State
Department of Transportation
September 22, 2017
Valerie Lonneman, TDM Coordinator
City of Tukwila
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Transportation Building
310 Maple ParK Avenue S.E.
P.O. Box 47300
Olympia. WA 08504-7300
360-705.7000
flY: 1-600-833-6388
www.wsdot.wa.gov
Subject: 2017-2019 Non -Traditional Commute Trip Reduction (CTR) Pilot Program
Dear Ms. Lonneman:
WSDOT is pleased to announce your 2017-2019 Pilot Program award. Using new state funding
approved by the 2017 Legislature, this year's awards will support two innovative projects.
Congratulations! The information below reflects the funding awarded for your project submitted in
August 2017.
Project
Sea -Tac Airport Transportation Demand Management Program (TDM) $107,000
2017-2019 Award
This award letter serves as pre -award authority. Funds are reimbursable for grant -related activities
beginning September 22, 2017.
Your primary contact and project manager for this award throughout the life of the grant is Keith
Cotton who can be reached at 360-970-1796 or cottonk@wsdot.wa.gov. Keith will contact you
soon to assist with development of your project's scope, schedule and budget, and the next steps
for executing your contract(s).
Methodology for determining your grant award
An independent review panel created a ranked list of projects by evaluating applications on the
transportation needs identified, measurable benefits, vehicle miles travelled and vehicle trip
reduction, trip markets addressed, techniques transferability and replicability, impact on
transportation system and readiness to proceed.
Congratulations! If you need assistance, please contact Keith. We look forward to finalizing your
grant agreement and funding your project so that you can provide valuable services in your
community.
Sincerely,
Don Chartock, Grants and Community Partnerships Manager
Public Transportation Division
cc: Keith Cotton, WSDOT
Nicole Patrick, WSDOT
107
108
1
Transportation & Infrastructure Committee Minutes November 14, 2017
stormwater modeling and extend the contract expiration date to April 30, 2019. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
E. Grant Acceptance: Non -Transportation Commute Trip Reduction Pilot Program
Staff is seeking Council approval of a grant award with WSDOT in the amount of $107,000 to
*implement a pilot program to reduce regional congestion and improve air quality in Tukwila and
South King County. The funding opportunity was designed to pilot the expansion of Transportation
Demand Management (TDM) programs beyond traditional Commute Trip Reduction (CTR) affected
sites into new markets. King County Metro and the Port of Seattle are providing the required $25,000
local match. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 20, 2017 REGULAR CONSENT
AGENDA.
F. Tukwila International Boulevard Retrofit Implementation
Staff updated the Committee on implementation of the community's vision for the Tukwila
International Boulevard (TIB) neighborhood and the Congress for New Urbanism (CNU's)
recommended action on a rechannelization design. The CNU report suggested that the City change
the street design to reduce through -lanes to two from four, allowing on -street parking and bicycle
lanes and adding crosswalks. The City contracted with Fehr & Peers to study the impacts associated
with the lane removal and potential mitigation. The study found that at least 50% of existing traffic
is pass through and unrelated to local business or residences. Traffic diversion will occur on
adjacent streets in the order of 42nd Avenue South, Military Road South, 1-5, Des Moines Memorial
Drive South, and 51St Avenue South/Macadam Road. By 2030, traffic would increase by 20% under
the road diet scenario. The study also found that typical traffic calming measures on side streets
would not be effective in preventing the traffic diversion, but intersection diverters or short one-
way segments could help. KPG, Inc. prepared three preliminary design options and cost estimates
that all include removal of the two lanes plus parking and a bicycle lane. Alternative 1 would add
bulb -outs at mid -block pedestrian crossings at a cost of $1,130,000, Alternative 2 would only
restripe at a cost of $250-400,000, and Alternative 3 would add crosswalks and bulb -outs at
intersections at a cost of $1,270,000. Staff recommends implementing Alternative 2 because it is a
low-cost option to help staff evaluate traffic impacts prior to further investment. The Committee
discussed the study's findings. Councilmember Robertson suggested diverting traffic further south
down by South 130th Street in order to avoid a traffic increase on 42nd Ave S. Councilmember Quinn
suggested painting zones and increasing Police speed enforcement, like in Bellevue. He stressed
the importance of protecting the residential streets. The Committee did not arrive at a
recommendation but requested staff return in 2018 at the Committee level to continue discussing
the options. NO RECOMMENDATION. RETURN TO COMMITTEE.
G. Final Construction Settlement: Interurban Avenue South
Staff is seeking Council approval of a final settlement and Change Order No. 9 with Walsh
Construction in the amount of $1,081,259.15 for the Interurban Avenue South Project. Walsh has
asserted that the project encountered unexpected impacts and has sought additional
compensation, which the City disputed. The parties have been in mediation since June 2017 and
this settlement represents the agreed upon terms. Funding for this settlement is aided by an
additional $750,000 from the State Transportation Improvement Board and $35,000 in traffic
impact fees. With a final contract amount of $8,917,921.31, the City's overage is $165,000. The
Committee requested that staff amend the informational memo to clearly show where the $165,000
109
110
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/20/17
RT
L
�Di,9
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mfg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PW
SPONSOR'S Council is being asked to approve the design consultant agreement with Carollo Engineers
SUMNL'\RY for the Martin Luther King Jr Way S Water Main Replacement Project. Carollo Engineers
was selected from five consulting firms. This project will replace/repair the 12" watermain
along Martin Luther King Jr Way South. Council is being asked to approve the Carollo
Engineers design consultant agreement for $69,967.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMITTEE CHAIR:
0 Transportation
Cmte
❑ Planning Comm.
DE'SEAN QUINN (ACTING)
ITEM INFORMATION
ITEM No.
41.
CAS NUMBER:
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/20/17
AGENDA ITEM TITLE Martin Luther King Jr Way S Water Main
Design Consultant Agreement with Carollo Engineers
CATEGORY ❑ Discussion
Mtg Date
1
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mfg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PW
SPONSOR'S Council is being asked to approve the design consultant agreement with Carollo Engineers
SUMNL'\RY for the Martin Luther King Jr Way S Water Main Replacement Project. Carollo Engineers
was selected from five consulting firms. This project will replace/repair the 12" watermain
along Martin Luther King Jr Way South. Council is being asked to approve the Carollo
Engineers design consultant agreement for $69,967.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMITTEE CHAIR:
0 Transportation
Cmte
❑ Planning Comm.
DE'SEAN QUINN (ACTING)
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDI'T'URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$69,967.00 $70,000.00 $0.00
Fund Source: 401 WATER FUND (PAGE 69, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 11/09/17
Consultant Rating Sheet
page 69, 2017 CIP
Carollo Engineers' Consultant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 11/14/17
111
112
City of Tukwila
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: November 9, 2017
SUBJECT: Martin Luther Kina Jr Way S Water Main
Project No. 90640102
Design Consultant Selection and Agreement
Allan Ekberg, Mayor
ISSUE
Approve Carollo Engineers for the design of the Martin Luther King (MLK) Way S Water Main
Project.
BACKGROUND
During the construction of Sound Transit's light rail along MLK Way S, the existing 12" D.I.P.
watermain was found to be heavily covered in corrosion and in need of being replaced or
relined.
ANALYSIS & FISCAL IMPACT
The City invited Requests for Professional Qualifications from five consulting firms that were
listed in the Municipal Research and Services Center's Consultant Roster. Only two RPQ's
were received for the project from Carollo Engineers and PACE Engineers. After reviewing the
RPQ'S, Carollo Engineers was selected to design the MLK Way S Water Main Project. Carollo
Engineers has completed other design projects for the City and their work has been
satisfactory.
Consultant Design
Agreement Budget
Martin Luther King Jr. Way S Water Main Design $ 69,967.00 $ 70,000.00
RECOMMENDATION
Council is being asked to approve the consultant agreement with Carollo Engineers for the
design of the Martin Luther King Jr. Way S Water Main Project in the amount of $69,967.00 and
consider this item on the Consent Agenda at the November 20, 2017 Regular Meeting.
Attachments: Consultant Rating Sheet
Page 69, 2017 CIP
Consultant Agreement with Scope of Work
W:\PW Eng \ PROJECTS \A- WT Projects\MLK WATERLINE (90640102)\ Info Memo MLK Water Main 110917 SM.docx
113
114
12 -Jun -17
MLK WATER LINE CONSULTANT SELLECTION
Mike Cusick
01
Carollo is selected for the project.
No response
No response
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Carollo is selected for the project.
No response
No response
No response
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Martin Luther King Jr Way S Water Main Project No. 90640102
DESCRIPTION: Design and construct replacement of 800 LF of 12" water line and hydrants.
During the construction of Sound Transit light rail along Martin Luther King Jr Way South, the existing
JUSTIFICATION: 12" D.I.P. waterline was found to be heavily covered with corrosion.
STATUS: Design will begin in 2017 with construction in 2018.
MAINT. IMPACT: A relined pipe will reduce the risk of failure.
COMMENT: Project will require a franchise agreement with WSDOT for existing waterline located in WSDOT right-of-way.
FINANCIAL Through Estimated
(in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
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FUND SOURCES
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0
Proposed Grant
0
Mitigation Actual
0
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1
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313
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TOTAL SOURCES
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2017 - 2022 Capital Improvement Program
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69
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Carollo Engineers, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled Martin Luther King Jr. Way South Water Main.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending , unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than January 31, 2018 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $69,967 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
117
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, to the extent caused by the negligent acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised : 1-2013
118
Page 2
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price orr consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age,. veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA revised : 1-2013
Page 3
119
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
18. The Consultant shall not be responsible for warranties, guarantees, fitness for a particular
purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental or
consequential damages to the City or any third party arising out of breach of contract,
termination, or for any other reason whatsoever. Additionally, the Consultant shall not be
responsible for acts and decisions of third parties, including governmental agencies, other
than the Consultant's subconsultants, that impact project completion and/or success.
19. Third Parties. The services to be performed by the Consultant are intended solely for the
benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to
rely on the Consultant's performance of its services hereunder, and no right to assert a claim
against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of the Consultant's services
hereunder.
CA revised : 1-2013
120
Page 4
20. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised : 1-2013
Page 5
121
DATED this day of , 20
CITY OF TUKWILA
Allan Ekberg, Mayor
CONSULTANT
Printed Name: ' J. Waligorski, P.E.
Titl As •ciate Vice President
By:
Printed Name: Brian R. Matson, P.E.
Title: Senior Vice President
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
122
Page 6
EXHIBIT A
SCOPE OF SERVICES
ENGINEERING SERVICES FOR THE CITY OF TUKWILA
DESIGN OF THE MLK WATER MAIN REPLACEMENT PROJECT
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Tukwila (City) with the
design and construction of the MLK Water Main Replacement Project. The following tasks under
this Scope of Services has been prepared based on Carollo Engineers' (Consultant) current
understanding of the proposed project, previous efforts by the Consultant team members on
other water projects, and discussions with City staff.
PROJECT BACKGROUND
The City of Tukwila (City) is replacing approximately 800 feet of 12 -inch ductile iron water main
along Martin Luther King Jr. Way South (MLK) from South Boeing Access Road to the Seattle
City boundary. The dead-end water main serves customers and hydrants along MLK before
turning west on South 104th Place. As such, water service will need to be maintained during
construction. The overlaying roadway and sidewalks are concrete and in relatively good
condition.. Sound Transit's light rail runs adjacent to the water main on an elevated track. The
City's Water System Plan has identified a goal to serve 1,500 gallons per minute fire flow from
the completed water main. The water main currently operates at approximately 140 pounds per
square inch (psi) pressure and the City would like to test this water main at 200 psi.
Trenchless pipe replacement options is being sought to limit the need to repave/replace existing
roads and sidewalks, minimize traffic disruptions during construction, and limit overall project
costs.
PROJECT ASSUMPTIONS
• Carollo Engineers, Inc., will be referred to as "Consultant" in this document.
• The City of Tukwila and its staff will be referred to as "City" in this document.
• All meetings will be held at the City offices or at the project site unless otherwise
specified.
• Draft deliverables will be provided in electronic copy (PDF and/or Microsoft (MS) Word)
transmitted via email or secure file transfer.
• Meeting notes and related materials will be transmitted electronically in MS Word and
PDF formats via email.
• The City will print and produce additional copies of all documents as necessary for its
use beyond what will be provided by the Consultant as stated within this scope of
services.
• The City will provide available information related to the project and as requested by the
Consultant in a timely manner. The City will furnish Consultant available studies, reports,
and other data pertinent to Consultant's services; obtain, or authorize Consultant to
obtain, or provide additional reports and data as required; furnish to Consultant services
of others required for the performance of Consultant's services hereunder, and
Consultant shall be entitled to use and rely upon all such information and services
provided by the City or others in performing Consultant's services under this Agreement.
pw:l\CarollolDocumentsl
123
EXHIBIT A
• The Consultant shall perform the services required hereunder in accordance with the
prevailing engineering standard of care by exercising the skill and ability ordinarily
required of engineers performing the same or similar services, under the same or similar
circumstances, in the State of Washington.
• The City shall arrange for access to and make all provisions for the Consultant to enter
upon public and private property as required for Consultant to perform services
hereunder.
• In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for potential projects, the Consultant has no control over cost or price of labor
and material; unknown or latent conditions of existing facilities that may affect
construction costs; competitive bidding procedures and market conditions; time or quality
of performance of third parties; quality, type, management, or direction of personnel; and
other economic and operational factors that may materially affect the ultimate project
cost or schedule. Therefore, Consultant makes no warranty that the City's actual project
costs, financial aspects, economic feasibility, or schedules will not vary from the
Consultant's opinions, analyses, projections, or estimates.
PROJECT TASKS
Exhibit A and B establish the Scope of Services, level of effort, and authorization to complete
the design and bidding support for the MLK Water Main Replacement project. This Scope of
Services does not cover Bidding Support or Construction Services. This Scope of Services is
divided into the following tasks:
Task 100 - Project Management
Task 200 - Preliminary Design
Task 300 - Design
Task 400 - Bidding Support (Future)
Task 500 - Construction Services (Future)
The specific tasks are discussed in detail in the text that follows.
SCOPE OF SERVICES DETAIL
TASK 100 - PROJECT MANAGEMENT
The objective of this task is to manage and coordinate engineering and related services
required for Project completion in accordance with the schedule, budget, and quality
expectations that are established. Task 100 includes the following activities:
• Prepare an abbreviated PMP document that describes project roles and responsibilities,
lists contact information for the project team, describes communication protocols, quality
management, and includes the scope of services, schedule, and budget. Project
schedule will be updated as necessary throughout the project to reflect current progress.
• Manage the Project team to track time and budget, work elements accomplished, work
items planned for the next period, manpower, scope changes, and time and budget
needed to complete this Scope of Services.
• Prepare monthly project status reports that compare work accomplished with schedule
activities and compare expenditures with task budgets, and submit reports to the City's
Project Manager with monthly invoices.
pw:llCarollolDocumentsl
124
EXHIBIT A
Task 100 Assumptions:
1. It is anticipated that the project duration will be 3 months.
2. Consultant will develop meeting materials, agenda, attend meetings, and develop
meeting minutes.
Task 100 Deliverables:
1. Project Management Plan summary in PDF format.
2. Monthly invoices and progress reports in PDF format.
3. Updated project schedules in PDF format.
TASK 200 - PRELIMINARY DESIGN
The objective of this task is to collect all available information, verify existing utilities within the
project area, identify potential conflicts, and to verify existing hydraulic conditions.
• Conduct initial site workshop to identify existing information needs and to verify design
requirements. The site workshop will serve as the project kick-off meeting.
• Coordinate utility locating to be complete using One -Call system. This task assumes that
the City will call in locates based on locations identified by Consultant.
• Perform topographic survey of proposed excavation locations for the replacement of the
existing 12 -inch ductile iron water main.
• Verify existing utilities and surface features in locations where excavation work is not
anticipated.
• Update hydraulic model based on survey. City to conduct hydrant flow test for the MLK
main. Calibrate model to the hydrant test. Perform hydraulic analysis to confirm available
fire flow and system pressures.
• Research alternative materials for the possible water main replacement. This task
assumes that three (3) material options will be researched: HDPE, FPVC, and CIPP,
and that slip lining the existing water main is the only feasible option for replacement. In
the event that slip lining does not meet the design flow criteria, the City will reevaluate
alternative options for providing service to the affected area.
• Prepare a short draft Preliminary Design letter.
• Conduct internal QA/QC.
• Attend a Preliminary Design Workshop to present the draft preliminary design letter.
• Prepare a comment design response.
• Prepare a final Preliminary Design letter.
Task 200 Assumptions:
1. The City will provide all available record information, including surveys, drawings,
studies, and geotechnical reports for 12 -inch water main.
2. This task will include no more than three (3) alternatives.
3. The design criteria meeting will coincide with the information data review/request
meeting.
4. No geotechnical explorations are anticipated for this scope of work.
5. No environmental assessments are required for this scope of work.
6. No easements will be required for this work.
7. The City will perform the hydrant flow testing and will be responsible for disposal of the
water.
pw:000arollolDocuments1
125
EXHIBIT A
8. The City will be responsible for calling in the One -Call locates.
9. In the event that the flow analysis determines that slip lining the existing water main
does not meet the design criteria, the City will reevaluate how to provide service to the
affected area, pipe splitting is assumed to not be feasible due to the depth of the existing
line and proximity of adjacent utilities.
Task 200 Deliverables:
1. Draft and final Preliminary Design letter in PDF format.
TASK 300 — DESIGN
The objective of this task is to provide draft and final design drawings, technical specifications,
and opinions of probable construction cost (OPCC). This task includes the following activities:
• Attend design workshops prior to submitting 50% and 90% design submittals to identify
and address design concerns.
• Prepare and submit design drawings, specifications/contract documents, and OPCC to
the City at 50%, 90%, and final design stages.
• Conduct internal reviews of 50%, 90%, and final design packages prior to submittal to
the City.
• Develop and maintain a Decision Log to record key decisions made by the City and
others during the project to document the evolution of the design.
• Develop and maintain a Record of Comment Log to track City review comments and
Consultant's responses for all project deliverables.
• Assist the City with the preparation of permit package for submittal to WSDOT: This task
assumes that the City will take the lead in preparing the permit package and will submit
the permit and pay all associated fees.
Task 300 Assumptions:
1. Specifications will be prepared using WSDOT style specifications.
2. The City will provide front-end documents to be used to bid the project. Carollo will
provide and stamp only the Technical Specifications for the project.
3. No easements will be required for the project.
4. The draft design drawings and specifications will be stamped by a professional engineer
licensed in the State of Washington, but will not be signed or dated.
5. The Final bid documents will be stamped and signed by a professional engineer licensed
in the State of Washington.
6. OPPC's will be subject to the levels of accuracy and contingency percentages
recommended by the former Association for the Advancement of Cost Engineering
(AACE) for different design levels.
7. No additional environmental studies will be required by outside permitting agencies.
8. If required, the City will be the lead agency for the SEPA Checklist and determination.
9. The WSDOT permit will be prepared and submitted by the City, including the payment of
all fees.
10. If required, the City will prepare the DOH project report for their files.
Task 300 Deliverables:
1. Electronic half-size copies of the 50%, and 90% design drawings, specifications and
OPCC in PDF format.
pw:llCarollolDocumentsl
126
EXHIBIT A
2. Decision Log in Excel format.
3. Record of Comment Log in Excel format.
4. Electronic copy of the Final bid documents in PDF format.
5. Design workshop meeting agendas and minutes in electronic PDF format.
6. Exhibits and figures required for permit applications in electronic PDF format.
TASK 400 — BIDDING SUPPORT (FUTURE)
Following the design of the project, the City may request budding support services. This task
would provide assistance to the City during the bidding and award process. It is understood that
the City would lead this task with the Consultant providing technical support through the tasks
outlined below.
• Assist the City with responses to prospective bidder's questions during the bidding
period.
• Assist the City with the preparation of up to two (2) addenda (as needed).
• Attend the bid opening and provide input on the apparent low bidder.
TASK 500 — CONSTRUCTION SERVICES (FUTURE)
Following the design and bidding of the project, the City may request construction support
services. This task would provide general discussion, submittal reviews of specialized work, and
prepare draft and final Construction Record Drawings (CRD's). The Consultant would also
provide review and response to Contractor generated Requests for Information (RFI's) and/or
change order requests on an as needed basis. It is assumed that the City would take the lead
on the construction observation of the project. The Construction Services would include the
following tasks:
• Attend the preconstruction meeting to be led by the City.
• Perform submittal review and provide responses.
• Review and respond to any Contractor generated RFI's or Change Order requests on an
as needed basis.
• Consultant will provide onsite construction support. This task assumes that the City will
lead the construction observation and that the Consultant will provide onsite support of
specialized activities on an as needed basis.
• Attend up to four (4) construction meetings to be held onsite or at the City.
• Prepare draft and final Construction Record Drawings (CRD's).
pw:llCarolloIDocumentsl
127
128
City of Tukwila
MLK Water Main Replacement Project
Exhibit B - Schedule of Ch
TASK / DESCRIPTION
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Labor Cost
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Sub Sub Total
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Cost
OTHER DIRECT COSTS
TOTAL
COST
Travel
and
Printing
PECE
$» 70
Total ODC
Total Labor Rate
$ 226
$ 205
$ 175 $ 135
$ 226
$ 135
$90
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100
200
300
Project Management
Preliminary Design
3.0
3.0
0.0
6.0
17.0
21.0
52.0
90.0
2.0 6.0
12.0 36.0
0.0 108.0
14.0 150.0
0.0
0.0
20.0
20.0
0.0
4.0
75.0
79.0
2.0
4.0
22.0
28.0
30
80
277
387
$ 5,503
$ 12,843
$ 41,865
$ 60,211
$ $ $
$ 4,680 $ 468 $ 5,148
$ - $ 351
$ 40 $ 936
$ 40 $ 3,241
$ 80 $ 4,528
$ 351
$ 976
$ 3,281
$ 4,608
$ 5,854
$ 18,967
$ 45,146
$ 69,967
Design
Total
$ - $ - $ -
$4,680 $ 468 $ 5,148
10/11/2017
1 of 1
130
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
November 14, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: De'Sean Quinn, Acting Chair; Dennis Robertson, Verna Seal
Staff: Robin Tischmak, Ryan Larson, Greg Villanueva, Mike Cusick, Mike Perfetti, Pat Brodin,
Gail Labanara, Moira Bradshaw, Jack Pace, Laurel Humphrey
Guest: Jeff Pierson, Fehr and Peers
CALL TO ORDER: Acting Chair Quinn called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department of
Ecology for a $50,000 2017-2019 Water Quality Stormwater Capacity Grant. Funds will be used to
assist Phase I and II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
B. 2017 Surface Water Management Program Survey and Assessment
Staff presented the results of the 2017 Surface Water Management Program Survey and
Assessment, which was performed to comply with the National Pollutant Discharge Elimination
(NPDES) Phase II permit requirement to measure residential stormwater knowledge and
behavior. Hebert Research, Inc. conducted the 2017 phone survey which reached 50 businesses
and 250 residences. Correct answers to priority 1 issues were less than 50%, priority 2 were
between 50-80%, and priority 3 were over 80%. DISCUSSION ONLY.
C. Consultant Agreement: Martin Luther King, Jr. Way South Water Main
*Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$69,967.00 for design of the Martin Luther King (M LK) Way South Water Main Project. This project
will replace 800 LF of 12" water line and hydrants in an area found to be heavily corroded during the
construction of the Sound Transit light rail line. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
D. Contract Amendment: Riverton Creek Flapgate Removal Project
Staff is seeking Council approval of Supplemental Agreement No. 1 with OTAK, Inc. in the amount
of $39,993.00 for the Riverton Creek Flapgate Removal Project. This project will remove two culverts
and flap gates where Riverton Creek joins the Duwamish River. A new trail bridge will be installed
over the new open channel to improve fish passage. The supplemental agreement will include
additional geotechnical exploration, hydraulic modeling, cultural resource investigation, and
131
132
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/20/17
RT '`A
d/i'l (
DL.F,
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PW
SPONSOR'S Contract No. 17-070 with OTAK provides design services for the Riverton Creek Flapgate
SUMMARY Removal Project. Amendment No. 1 will add geotechnical, hydraulic modeling, a cultural
resource investigation, and stormwater modeling. As the design funds have been
exhausted, funding from construction will be required for this amendment. Additional grant
funding is expected for construction. Council is being asked to approve OTAK's
Supplemental Agreement No. 1 to Contract No. 17-070 in the amount of $39,993.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMITTEE CHAIR:
@ Transportation
Cmte
❑ Planning Comm.
DE'SEAN QUINN (ACTING)
ITEM INFORMATION
ITEM No.
4.M.
133
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/20/17
AGENDA ITEM TITLE Riverton Creek Flapgate Removal Project
Design Amendment No. 1 with OTAK, Inc.
CATEGORY ❑ Discussion
Mtg Date
/1
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
►1 PW
SPONSOR'S Contract No. 17-070 with OTAK provides design services for the Riverton Creek Flapgate
SUMMARY Removal Project. Amendment No. 1 will add geotechnical, hydraulic modeling, a cultural
resource investigation, and stormwater modeling. As the design funds have been
exhausted, funding from construction will be required for this amendment. Additional grant
funding is expected for construction. Council is being asked to approve OTAK's
Supplemental Agreement No. 1 to Contract No. 17-070 in the amount of $39,993.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMITTEE CHAIR:
@ Transportation
Cmte
❑ Planning Comm.
DE'SEAN QUINN (ACTING)
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMPITEIE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPI:NDITURI: RI?QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$39,993.00 $308,000.00 $0.00
1
Fund Source: 412 SURFACE WATER (PAGE 108, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 11/09/17
Page 108, 2017 CIP
OTAKS's Supplemental Agreement No. 1 to Contract No. 17-070
Minutes from the Transportation & Infrastructure Committee meeting of 11/14/17
133
134
City of Tukwila
Public Works Department - Robin Tischmak, Acting Director
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Mike Perfetti, Habitat Project Manager
DATE: November 9, 2017
SUBJECT: Riverton Creek Flapgate Removal Proiect
Project Number 99830103
Contract 17-070, Amendment No. 1
ISSUE
Approve Amendment No. 1 to Contract No. 17-070 with OTAK, Inc.
BACKGROUND
In May 2017, the City entered into a consultant agreement with OTAK, Inc. for design services of the Riverton Creek Flapgate
Removal Project. This project will remove two culverts and flap gates where Riverton Creek joins the Duwamish River. A new trail
bridge will be installed over the new open channel which should improve fish passage.
DISCUSSION
Four additional service items have emerged since the OTAK contract was initiated:
1. OTAK has determined that the geotechnical investigations and hydraulic modeling were lacking key information needed for
the design of the new pedestrian Green River Trail bridge, modifications to the TIB bridge abutment, and channel bank
stabilization.
2. The City was notified by our funding partner, the State's Recreation and Conservation Office (RCO), that cultural resource
review will be required.
3. The Salmon Recovery Funding Board recently approved with conditions the City's RCO grant application stating that "this
project needs to demonstrate that increasing fish access to Riverton Creek will not increase toxic exposure to salmonids from
stormwater inputs...", meaning that additional stormwater water quality modeling is necessary.
4. Staff requested that OTAK conduct a brief alternative analysis exercise, and shift budget from other tasks to do so. To
partially offset cost increases, staff will take on a handful of items that were previously in the OTAK scope including permit
work and landscape design.
OTAK is providing a scope of services that includes additional geotechnical exploration, hydraulic modeling, cultural resource
investigation, and stormwater modeling. The additional work and completion of the remaining tasks will require additional contract
time and Amendment No. 1 will extend the time for performance to April 30, 2019.
FISCAL IMPACT
The current agreement with OTAK is for $105,363.00 and with Amendment No. 1 for $39,993.00, the total contract amount will be
$145,356.00. To fund Amendment No. 1, the project will utilize the 2018 CIP construction budget of $200,000. Two pending
grants, totaling $846,965.00, are expected to be executed in 2018, which will replace the borrowed City construction funds.
Agreement 2017-2018 Budget
Original OTAK Contract $105,363.00 $108,00.00
OTAK Amendment No. 1 39,993.00 200,000.00
$145,356.00 $308,000.00
RECOMMENDATION
Council is being asked to approve design Amendment No. 1 for $39,993.00 with OTAK, Inc. for the Riverton Creek Flapgate
Removal Project and consider this item on the Consent Agenda at the November 20, 2017 Regular Meeting.
Attachments: Page 108 of 2017 CIP
OTAK Supplemental Agreement #1
W:IPW Eng\PROJECTSIA- DR ProjectstRiverton Flap Gate Removal (99830103 98-DR03)1Consultant SelectionlPhase 21confractWnendment#111nfo Memo Otak PE Amend #1 110917.docx
135
136
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103
DESCRIPTION: Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel confluence,
install trail bridge over new channel, restore/revegetate 200 feet of creek channel and 450 ft. of pond shoreline.
JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve
fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Design at 70% completion in 2011 with a Salmon Recovery Funding Board grant of $42,500 and $30,000
from People for Puget Sound. Construction is grant dependent.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT:
Proposed grants include State & Federal habitat grants. Project used as mitigation for East Marginal Way
Pipe Replacement Project and HPA Control#133763-1 requires work to be completed by June 11, 2019.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
114
10
108
232
Land (RNV)
0
Const. Mgmt.
100
100
Construction
650
650
TOTAL EXPENSES
114
10
108
750
0
0
0
0
0
982
FUND SOURCES
Awarded Grant
72
72
Proposed Grant
550
550
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
42
10
108
200
0
0
0
0
0
360
TOTAL SOURCES
114
10
108
750
0
0
0
0
0
982
2017 - 2022 Capital Improvement Program
108
137
138
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 17-070 (✓''
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and OTAK, Inc.
That portion of Contract No. 17-070 between the City of Tukwila and OTAK, Inc. is hereby
amended as follows:
Section 2. Scope of Services. The Consultant agrees to perform the services, identified on
Exhibit "A-1" attached hereto, including the provision of all labor, materials, equipment and
supplies. Exhibit A-1 supplements Exhibit A.
Section 3. Duration of Agreement; Time for Performance. This Agreement shall be in full
force and effect for a period commencing upon execution and ending April 30, 2019,
unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed.
The Consultant shall perform all services and provide all work product required pursuant to
this Agreement no later than April 30, 2019 unless an extension of such time is granted in
writing by the City.
Section 4. Payment. The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B-1" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $145,356.00 without express written modification of the Agreement
signed by the City. Exhibit B-1 replaces Exhibit B.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
57L61-0/— c/i 66717 s
CA Revised December 2016
Page 1 of 2
139
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 17-070
All other provisions of the contract shall remain in full force and effect.
Dated this 3Q day of
CITY OF TUKWILA
Oc. r €X
, 2017.
CONTRACTOR
'LuJLuVi 1,
Allan Ekberg, Mayor Printed Name: 2z¼( Czcs. -t,
CA Revised December 2016
140
Page 2 of 2
Exhibit A- I
Scope of Work
Riverton Creek Flapgate Removal Project
City of Tukwila
October 17, 2017
Otak Project No. 32740
Amendment No. I
A 75 -percent design for the Riverton Creek Flapgate Removal Project was completed previously by
a different consultant. Under the original Scope of Work, Otak performed an Intake Review of the
previous design and found that on-site geotechnical evaluation, cultural resources, and hydraulic
modeling and scour analysis had not been provided with the previous design, even though stability
concerns had been documented. Further, based on a site investigation of existing conditions, Otak's
team recommended that the proposed channel section be revised to address slope stability and
erosion concerns.
The City requested an amendment to add services for the technical analysis and to make revisions to
the previous design. In order to reduce the additional cost, tasks were identified that could be led by
the City staff with support from Otak such as preparation of permit applications and landscape
design.
The following scope is for additional services required to complete the final design for the Riverton
Creek Flapgate Removal Project. These services are in addition to those set forth in the Scope of
Services of the Consultant Agreement for the project. The additional tasks are organized according
to the tasks being supplemented in the original contract; in addition tasks that are proposed to be
reduced or eliminated are described below.
The following table provides a summary of the contract value for the project as modified by
Amendment No. 1.
Contract
Authorized Fee
Original Contract
$105,363.00
Amendment No. 1
$39,993.00
Total
$145,356.00
141
Exhibit A-1 Scope of Work
Continued
New Scope Items
The following task list is new tasks that are to be added to the Contract. Following these tasks is a
section pertaining to Contract items that are to be modified because of changes in scope.
Task 2 — Intake Review
2.5 Alternatives Analysis and Meetings (New)
Otak will complete additional work related to development of conceptual plans and cost estimates
for two alternatives for the proposed open confluence of Riverton Creek and the Duwamish River.
Alternative 1 will include a pedestrian bridge with a revised channel section to allow for channel side
slopes less steep than the 1.25'H : 1'V slopes proposed in the 75% design by others. Alternative 2
will include a box culvert and wingwalls. Otak's subconsultant, GeoEngineers, will review the
concept designs and provide comments on stability and recommendations for geotechnical
evaluation.
Task 4 — Permitting, Environmental Review and Coordination
4.8 Water Quality Monitoring (New)
In order to provide an initial assessment of potential stormwater impacts to salmonids, Otak will
evaluate water quality conditions in the system using the WSDOT Hi -Run model and field
verification of existing conditions. The model and field verification will extend from the confluence
of Riverton Creek and the Duwamish River upstream to the culverts conveying Riverton Creek
under SR 599. Work for the Hi -Run modeling effort will involve collecting information on the
discharge area for contributing stormwater, precipitation data, existing baseline conditions, end -of -
pipe -loading subroutine, and receiving water dilution subroutine. Otak will prepare a technical
memorandum describing and interpreting the modelling and field verification results.
Task 6 — Hydraulic Analysis (New)
This task includes the hydraulic analysis necessary to support the design of the removal of two flap
gates and creek channel restoration for Riverton Creek at the confluence with the Duwamish River.
A previous hydraulic analysis was conducted by Northwest Hydraulic Consultants (NHC) to
evaluate any potential increased flood risk from the flap gate removal. The analysis was based on a
long-term (52 -year) HEC -RAS unsteady flow simulation to evaluate potential changes in the
frequency of water levels along the creek. The long-term simulation accounts for the complex
W:\PW Eng\PROJECTS\A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
2\contract\Amendment #1\Riverton SOW_Amend I_17_1027.docx 2
142
Exhibit A-1 Scope of Work
Continued
interaction of Riverton Creek and the Duwamish River wherein the hydraulic conditions at the
confluence are governed by the timing of flows in the creek and stages on the river. However, due
to the configuration of the model that includes a storage area at the upstream side of the existing
outfall, detailed hydraulic information (velocities, etc.) in the design reach is not available. The
hydraulic analysis presented here builds on the NHC hydraulic analysis to obtain the necessary
hydraulic design information as described in this task.
6.1 Data Review
Review the previous hydraulic model and report (NHC, 2010).
6.2 Statistical Analysis
Perform a statistical analysis of the time series data from the NHC hydraulic analysis to develop the
joint probability of flows in Riverton Creek and stages on the Duwamish River. This will provide a
range of plausible flow scenarios for the hydraulic analysis of Riverton Creek at the confluence.
Deliverables:
• Results of the statistical analysis and recommended flows and stages for use in the hydraulic
analysis of Riverton Creek.
6.3 Hydraulic Analysis
Construct a detailed one-dimensional (1-D) steady flow HEC -RAS model of Riverton Creek for the
study reach that extends from the confluence with the Duwamish River to the northbound SR -599
on ramp. Cross sections along Riverton Creek will be based on available topographic survey data of
the study reach. The model will be configured for existing and proposed conditions and run for a
range of design flows and Duwamish River stages based on the joint probability analysis performed
for Task 6.2.
Assumptions:
• Available survey data are sufficient for the development of accurate cross sections for use in
the hydraulic analysis
Deliverables:
• Electronic files of the hydraulic model
6.4 Channel Stability Analysis and Hydraulic Design of Scour Countermeasures
Utilize results of the hydraulic analysis to assess the impacts of the flap gate removal on hydraulic
conditions and the stability of Riverton Creek, and to develop the hydraulic design of any necessary
scour countermeasures at the site of the flap gate removal and replacement pedestrian bridge. Any
W:\PW Eng\PROJECTS\A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection \ Phase
2\contract \Amendment #1\Riverton SOW_Amend 1_17_1027.docx 3
143
Exhibit A-1 Scope of Work
Continued
necessary scour calculations will be included in the analysis to support the design of scour
countermeasures (toe -down depths).
Assumptions:
• Evaluation of channel stability impacts upstream of the flap gate removal will be based on
assessment of changes in predicted hydraulic conditions and will not include detailed channel
stability or sediment transport calculations.
• This task does not include detailed design drawings or cost estimates that are assumed to be
covered by other project tasks.
Deliverables:
• Scour and design calculations
6.5 Technical Memorandum
Write a draft and final technical memorandum that documents the hydraulic analysis and results.
Deliverables:
• Draft and final technical memorandum in electronic format
Task 7 — Geotechnical Analysis (New)
This task includes a geotechnical evaluation by GeoEngineers, a subconsultant to Otak. Phase 1
geotechnical services included a brief review of preliminary drawings and available existing
subsurface information, including the 1996 geotechnical report, as -built drawings of the existing TIB
bridge and sheet pile wall, and a site visit with the design team. Phase 2 services will include
completing geotechnical explorations for the planned pedestrian bridge, completing engineering
analysis to support final design, preparing a final geotechnical report for the project, providing
consultation, and reviewing the project plans and specifications, as needed.
This contract amendment includes scope and fee estimate for Phase 2 of the project. Our Phase 2
scope assumes the as -built drawings will provide information on the backfill type and geometry
behind the sheet pile wall for design of the ground anchors and explorations behind the wall are not
necessary. Our specific scope of services for Phase 2 is presented below.
7.1 Explorations and Final Design Report
1. Review available subsurface information including our 1996 geotechnical report, as -built
drawings of the existing sheet pile retaining wall, and available geologic and topographic
W:\PW Eng \ PROJECTS \A- DR Projects \Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
2\contract\Amendment #1 \Riverton SOW_Amend 1_17_1027.docx 4
144
Exhibit A-1 Scope of Work
Continued
maps. We assume Otak, Inc. (Otak) and the City of Tukwila (City) will provide as -built
information for the existing bridge and wall.
2. Review preliminary drawings for the planned project including trail improvements, flapgate
removal and culvert modifications, and upgrades to the bulkhead.
3. Complete a site reconnaissance to observe the existing surficial conditions of the site.
4. Develop approach for tie -back and sheet pile wall analyses.
5. Explore subsurface conditions at each end of the planned pedestrian bridge by completing
two geotechnical borings to depths of about 50 to 60 feet. The preliminary depths were
estimated to determine the contact elevation between the anticipated sand layer and lower
very soft organic silt layer. It may be necessary to drill deeper borings through the lower
organic silt layer, depending on the foundation loads and seismic requirements of the bridge
structure. The drilling services will be subcontracted to GeoEngineers and will be completed
using hollow -stem auger or mud rotary drilling equipment. We will contact the Washington
State One -call service to locate the explorations in areas that are clear of underground
utilities. We will also use a subcontract a private utility locate service, to locate utilities not
covered by the one -call service. The drilling will generate excess soil that will not be replaced
in the borehole. Our scope and fee estimate assumes that the soil cuttings will be left on site
and that the site restoration, is not necessary. If the soil cuttings will need to be hauled off-
site, then additional expenses will be needed. The borings will be backfilled in accordance
with the Department of Ecology's requirements.
6. Evaluate pertinent physical and engineering characteristics of the site soils based on
laboratory tests from the borings. The laboratory tests will include moisture content, grain -
size distribution, Atterberg limit determination, and percent fine contents, as appropriate.
7. Prepare a draft and final geotechnical design report. Our specific scope of services for the
design -level report will include the following:
• Project vicinity map and site plan showing the location of the geotechnical exploration
with
• respect to the proposed development including new or previously completed
explorations.
• Previous boring logs and boring logs and laboratory test results completed for this
study (if
• completed).
• Summary of subsurface soil and groundwater conditions.
• Seismic design recommendations based on the current International Building Code
(IBC).
• Foundation design recommendations (axial and lateral pile capacity) for the
proposed
• pedestrian bridge. We have assumed the foundations will consist of deep piles.
• Anchor recommendations for stabilization of the existing sheet pile wall.
• Recommendations for stability of site slopes, including stability evaluations and
• recommendations for the existing steep slopes in front of the sheet pile wall where
tie -backs
• may be needed for the planned project.
W:\PW Eng\PROJECTS\A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
2\contract\Amendment #1\Riverton SOW_Amend 1_17_1027.docx 5
145
Exhibit A-1 Scope of Work
Continued
• Recommendations for earthwork including:
o Stripping, removal of soft, organic or other unsuitable material;
o Excavation considerations including temporary cut slope inclinations;
o Placement and compaction of structural fill;
o A discussion on the effects of weather and construction equipment on the site
soils; and
o A discussion on site drainage and dewatering, if necessary.
8. Provide consultation to the design team including reviewing the plans and specifications for
conformance to our geotechnical recommendations.
W:\PW Eng\PROJECTS \A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
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146
Exhibit A-1 Scope of Work
Continued
Scope and Budget Modifications
Several tasks are forecasted to be under budget or are reduced in scope, which will reduce the
budget requirement, and include the following:
2.4 Develop Permitting Strategy Plan
This task is omitted. The City will lead the permitting effort. Any permitting support, if requested
by the City, will be provided under Task 4.7 Permitting Support.
3 Coordination Meetings
This task is omitted. Otak will facilitate meetings to review assessment of alternatives under new
Task 2.5. Any participation of a meeting with permitting agencies, if requested by City, will be
provided under Task 4.7 Permit Support.
4. I JARPA Preparation
The scope for this task is reduced. The City will prepare the Joint Aquatic Resources Permit
Application (JARPA) for the project including the preparation of the required drawings. The JARPA
and existing Critical Areas Report will be used to apply for and support a Washington State
Department of Fish and Wildlife (WDFW) Streamlined Hydraulic Project Approval (HPA) for a fish
habitat enhancement project. The City will prepare the complete application and manage the
submittal. Otak will provide support and review of the draft application materials, as requested.
4.2 Specific Project Information Form (SPIF)
The scope for this task is reduced. The City will prepare and submit the Specific Project
Information Form (SPIF), per the Programmatic Biological Assessment (PBA) for Restoration
Actions in Washington State and associated Biological Opinion (BiOp). Otak will provide support
and review of the draft form.
4.3 Cultural Resources
This task is revised to include a Cultural Resources Assessment by Cultural Resource Consultant
(CRC), a subconsultant to Otak.
CRC will provide the following project components as part of this cultural resources assessment:
• CRC will conduct a search of site files recorded at Washington Department of
Archaeology and Historic Preservation (DAHP); review of relevant correspondence between
the project proponent, stakeholders and DAHP; and, review of pertinent environmental,
W:\PW Eng\PROJECTS\A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
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147
Exhibit A-1 Scope of Work
Continued
archaeological, ethnographic and historical information appropriate to the project area from
a variety of available resources.
• CRC will contact the cultural resources staff of tribes that may have an interest in the
project area. This communication is intended to inform the cultural resources assessment
and does not constitute government -to -government consultation.
• CRC will provide a field investigation of the project location for identification of
archaeological and historical resources and, if necessary, excavation of shovel test probes or
other exploratory excavations in environments that might contain buried archaeological
deposits. Field methods will be consistent with DAHP guidelines.
• CRC will monitor during geotechnical explorations (two borings anticipated) in order to
observe subsurface conditions near the proposed culvert removal.
• CRC will document and record archaeological and historic sites within the project area,
including preparation of Washington State archaeological and/or historic site(s) forms.
Documentation will be consistent with DAHP standards.
• CRC will prepare a technical memo describing background research, field methods,
results of investigations, and management recommendations. The report will provide
supporting documentation of findings, including maps and photographs, and will conform
to DAHP reporting standards. Report and support materials will be provided electronically.
4.4 Ecology Construction Stormwater General Permit
This task is omitted. The City or the Contractor will submit for this permit once the project is
scheduled for construction.
4.5 Wetland Delineation
The scope for preparing a Critical Areas Report is reduced to only include the preparation of a
memorandum to supplement the Critical Areas Assessment prepared with previous work.
4.6 Agency Meetings
This task is omitted. Any participation of a meeting with permitting agencies, if requested by City,
will be provided under Task 4.7 Permit Support.
4.7 Permitting Support
The scope for this task is reduced to include the attendance of up to two meetings with permitting
agencies by two Otak staff. Each meeting is assumed to take 3 hours including travel time.
Task 5 — Final Design
W:\PW Eng\PROJECTS\A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
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148
Exhibit A-1 Scope of Work
Continued
The preparation of final signed bid set plans and specs is removed from the scope. A final bid set
can be prepared later once additional funding has been secured for construction.
5.1 Final Design and Plans Sheets
4 Creek Grading, Trail Restoration, and Bank Armoring Design
The scope for final design and plan preparation is revised as the City will perform all landscaping
design for revegetation of Riverton Creek and for edge restoration along Green River Trail. The
City will provide construction plan sheets for all landscaping features including the placement of
Large Woody Debris (LWD). The City will also provide all planting details. Otak will provide the
details for LWD. Otak will also provide electronic drawing files for the sheet tideblock and any civil
basefiles that the City will need to prepare the landscaping sheets.
Otak will revise the grading prepared previously (by others) to allow for channel side slopes with a
maximum slope of 1.75'H : 1'V. It is assumed that this proposed slope will be able to be stabilized
with a bio -engineered system with components such as LWD, rip -rap, plastic geocell, and
biodegradable matting that is compatible with the City's design for slope vegetation.
This scope does not include engineering for a mechanically stabilized earth wall or soil nails for
channel slope stabilization.
6 Retaining Wall Design (3 sheets)
The scope for final design and plan preparation is revised to include a retaining wall adjacent to the
parking lot with greater vertical and horizontal extents. It is assumed that this wall will be a
reinforced concrete retaining wall.
A computer -modeled visualization is omitted from the scope.
5.2 Specifications
The scope for this task is reduced as the City will lead the preparation of the master Contract
Manual and the preparation of landscaped Special Provisions. Otak will provide General Special
Provisions (GSP) and project -specific Special Provisions for Divisions 2 — 9, excluding the
landscape and planting Special Provisions. The City will prepare Special Provisions for all landscape
and planting work including topsoil, compost, seeding, and plant establishment.
The City will prepare Division 1 of the Specifications and compile the master Contract Manual
including all Contract and Bid Forms, Amendments to the WSDOT Standard Specifications, and
Appendices. The City will incorporate Special Provisions provided by Otak.
W:\PW Eng\PROJECTS\A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection \Phase
2\contract \Amendment #1\Riverton SOW_Amend 1_17_1027.docx 9
149
Exhibit A-1 Scope of Work
Continued
Otak will provide a review of the Specifications Manual at the 90 percent and Final design levels.
The City will provide revisions as necessary.
Otak will prepare an estimated construction schedule to determine the number of working days for
the construction contract, for review by the City at approximately the 90 percent design level.
Deliverables:
1. Special Provisions at 90 -percent and 100 -percent design (pdf format and MS Word format).,
sealed by a Washington state registered PE.
2. Estimated construction schedule, draft and final in Microsoft Project (.mpp and .pdf format).
5.3 Construction Cost Estimates
The scope for this task is reduced as the City will provide quantities and unit costs for all
landscaping bid items.
Otak Project Expense Budget
Expense costs will be significantly less than projected and site visits that will incur mileage costs will
be limited.
W:\PW Eng\PROJECTS\A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)\Consultant Selection\Phase
2\contract \Amendment #1\Riverton SOW_Amend 1_17_1027.docx
150
10
Exhibit B -I - Fee Estimate
City of Tukwila - Riverton Creek Flapgate Removal Project
Orals, Inc., Project 32740
AMENDMENT NO. 1,10/26/17
Task Descdption
Phue I - Intake Review and Chute, Meeting
Task 1 Project Management
1.1 Project Mvugeuscut and Cmnli coon
1.2 Qnaliy Assurance/Quality Control
Task Intake Review
2.1 Review Existing Dna
22 Site Reconnaissance _
29 Intake Review and Develop Design Critesia
a;
2.5 Alternatives An yrfi and Meetings
Ta+k-3
Phase I Total Hours
Total labor Cost, including Ovedrtad and Profit
Direct Expenses
Phue 1 Project Total
Phase 2 - Permitting rod Final Design
Task4 Permitting,Ensiroomenul Resiew and Coordination
4.1 ).SRP.\ Preparation
4.2 Specific Project Infonnaims Form (SP IF)
4.3 Cultural Resooaes (CRC)
4.5 Weiland Delaneanou
44
47 Permit Support
4.8 0('ater Quality \lanitouug
Task5 Final Design
Al Design and Phan (to fns ize existing 16 sheets)
1. 9091 Plans
2 10091 Plan
3.r_..lPOE R:aFut
5.2 Specifications - all new specs mous based on templae provided
1.90', Specs
2 10091 Specs
POE 8:,1 Sue
5.3 Con on Coo Estimates (updating Enhnae and quant provided)
I. 90011 Coo Estimae
2. 10091 Cost Estimate
3. F..2 P08 Rid Set
Task6 Hydraulic Analyses
6.1 Data Review
6.2 Statistical Analysis
6.3 Ilydrankc Assalyses
6.4 CLanuneI Stability Asulysu rod Hydsanhc Designs of Scour nntem.amres
6.5 Technical Memorandum
Task7 Geotechnical Analysis
7.1 Explorations and Final Design Report
Phase 2 Total Hours
Total Labor Con. including Oeod,ead and Profit
Direct Expenses
Phase 2 Project Total
Project Total Hours (Phases 1-2)
800,ng Rate (including OH and Profit)
-Total Lou,,,, Cr,,,, including Overhead and Profit
Direct Expenses
Mem.
Souctural
,X
.0
Water Re
m
Hydraulic
Analysis
Landscape
V.
1
L.5. 2 '0 2
LAUD
Admm
Gootech
Cultural
6
02
V
4
4
4
16
12
4
12 90 4 10 32 2 16
I 2,816 $ 12141 $ 757 6 1,320 6 3,332 $ - $ 1 - $ - I $ - $ - $ 272 1 - $ - $ 1,123
6 86 40 96
2 50 20 72
2 38 16 56
12 4 16
26 60 95
0 6
4
8
2 40 70
4 4 3
16 8
128
48 4
68 32 4
44 16 4
24 16
2 2410 12 48
2 16 8 8 36
8 2 4 12
tl
8
14
4
4
2
12 10 12 12 16 6
20
6 12 10 10 4
4 4 2 6
4 76 34
16 4
1 3 30 8
16 8
12 12
6
4
24
24
16
2 8
4
2
10 100 40 96 2 60 95 128 134 38 8 14 6 24 6
$ 2,346 $ 13,490 1 - 1 5,279 $ 9,994 $ 3,450 $ 7,039 1 5,795 $ 13,516 $ 11,595 $ 6,431 1 1,354 1 1,899 $ 564 $ 1.721 1 421
22 190 - 4 50 128 26 60 95 128 134 38 8 16 6 24 22
$234.60 1134.90 1189.16 $131.97 1104.10 1132.67 $117.30 $61.00 $105.59 $86.53 $160.21 $169.21 $19.0.63 193.85 171.67 170.15
1 5,102 1 255,631 $ 757 1 6,599 1 13,325 1 3,450 $ 7,039 $ 5,795 $ 13,516 $ 11,595 ' 1 6,431 $ 1,354 ' $ 2,171 $ 564 $ 1,721 1 1,544
60 $ 8,074
32 $3,939
29 14,135
106 $ 13,687 $1,000
10 11,144
10 11,338 $1,800
18 $2418
68 18,587
166
$ 21,761 11,800
1100
$ 21,761 $ 100 $ 1,800 $
201 1 18,240 $5,600
26 $2,310
14 $1,159
$5,600
112 $9,228
17 11,993
32 17,550
460 $ 52,165
286 $31,612
104 112,430
70 16,123
124 ; 14,490
5 $647
20 12,062
42 14,580
27 13,243
30 13.949
785
951
131,000
84,895 ; 31,000 $ 5,600
$350
$ 64,895 $ 350 $ 31,000 $ 5,600
106,656 0 32,800 ; 5,600
S 300
$ 8,074
$3939
$4,135
15,407
11,044
$3,138
$2,418
$8,5117
$ 23,561
• 100
$ 23,661
$ 23,540
$2,310
11,159
$5,600
$9,22_8
$1,993
$3,550
52,165
$31,612
$12,430
$8,12_3
14,490
$647
$2,062
$4,589
$3,241
13,949
1 31,000
• 121,495
; 350
f 121,545
$ 145,050
• 300
Project Total (Phases 1-2)
$ 106,656 $ 300 $ 32,800 $ 5,600
$ 145,356
ORIGINAL CONTRACT 1 105,363
AMENDMENT NO. 1 ADDITIONAL FEE ; 39,993
N':\PW Eng \PROJEC,CS\A-DR Projects \Riverton Flop Gore Removal (9983010398-DR03)\Consultant Selection \Phase 2\ contract\Amendment #1\Copy of Riverton Fee Est,llmend 1_ 17_1027
152
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
November 14, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: De'Sean Quinn, Acting Chair; Dennis Robertson, Verna Seal
Staff: Robin Tischmak, Ryan Larson, Greg Villanueva, Mike Cusick, Mike Perfetti, Pat Brodin,
Gail Labanara, Moira Bradshaw, Jack Pace, Laurel Humphrey
Guest: Jeff Pierson, Fehr and Peers
CALL TO ORDER: Acting Chair Quinn called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department of
Ecology for a $50,000 2017-2019 Water Quality Stormwater Capacity Grant. Funds will be used to
assist Phase I and II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
B. 2017 Surface Water Management Program Survey and Assessment
Staff presented the results of the 2017 Surface Water Management Program Survey and
Assessment, which was performed to comply with the National Pollutant Discharge Elimination
(NPDES) Phase II permit requirement to measure residential stormwater knowledge and
behavior. Hebert Research, Inc. conducted the 2017 phone survey which reached 50 businesses
and 250 residences. Correct answers to priority 1 issues were less than 50%, priority 2 were
between 50-80%, and priority 3 were over 80%. DISCUSSION ONLY.
C. Consultant Agreement: Martin Luther King, Jr. Way South Water Main
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$69,967.00 for design of the Martin Luther King (M LK) Way South Water Main Project. This project
will replace 800 LF of 12" water line and hydrants in an area found to be heavily corroded during the
construction of the Sound Transit light rail line. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
D. Contract Amendment: Riverton Creek Flapgate Removal Project
*Staff is seeking Council approval of Supplemental Agreement No. 1 with OTAK, Inc. in the amount
of $39,993.00 for the Riverton Creek Flapgate Removal Project. This project will remove two culverts
and flap gates where Riverton Creek joins the Duwamish River. A new trail bridge will be installed
over the new open channel to improve fish passage. The supplemental agreement will include
additional geotechnical exploration, hydraulic modeling, cultural resource investigation, and
153
Transportation & Infrastructure Committee Minutes November 14, 2017
*stormwater modeling and extend the contract expiration date to April 30, 2019. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
E. Grant Acceptance: Non -Transportation Commute Trip Reduction Pilot Program
Staff is seeking Council approval of a grant award with WSDOT in the amount of $107,000 to
implement a pilot program to reduce regional congestion and improve air quality in Tukwila and
South King County. The funding opportunity was designed to pilot the expansion of Transportation
Demand Management (TDM) programs beyond traditional Commute Trip Reduction (CTR) affected
sites into new markets. King County Metro and the Port of Seattle are providing the required $25,000
local match. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 20, 2017 REGULAR CONSENT
AGENDA.
F. Tukwila International Boulevard Retrofit Implementation
Staff updated the Committee on implementation of the community's vision for the Tukwila
International Boulevard (TIB) neighborhood and the Congress for New Urbanism (CNU's)
recommended action on a rechannelization design. The CNU report suggested that the City change
the street design to reduce through -lanes to two from four, allowing on -street parking and bicycle
lanes and adding crosswalks. The City contracted with Fehr & Peers to study the impacts associated
with the lane removal and potential mitigation. The study found that at least 50% of existing traffic
is pass through and unrelated to local business or residences. Traffic diversion will occur on
adjacent streets in the order of 42nd Avenue South, Military Road South, 1-5, Des Moines Memorial
Drive South, and 51St Avenue South/Macadam Road. By 2030, traffic would increase by 20% under
the road diet scenario. The study also found that typical traffic calming measures on side streets
would not be effective in preventing the traffic diversion, but intersection diverters or short one-
way segments could help. KPG, Inc. prepared three preliminary design options and cost estimates
that all include removal of the two lanes plus parking and a bicycle lane. Alternative 1 would add
bulb -outs at mid -block pedestrian crossings at a cost of $1,130,000, Alternative 2 would only
restripe at a cost of $250-400,000, and Alternative 3 would add crosswalks and bulb -outs at
intersections at a cost of $1,270,000. Staff recommends implementing Alternative 2 because it is a
low-cost option to help staff evaluate traffic impacts prior to further investment. The Committee
discussed the study's findings. Councilmember Robertson suggested diverting traffic further south
down by South 130th Street in order to avoid a traffic increase on 42nd Ave S. Councilmember Quinn
suggested painting zones and increasing Police speed enforcement, like in Bellevue. He stressed
the importance of protecting the residential streets. The Committee did not arrive at a
recommendation but requested staff return in 2018 at the Committee level to continue discussing
the options. NO RECOMMENDATION. RETURN TO COMMITTEE.
G. Final Construction Settlement: Interurban Avenue South
Staff is seeking Council approval of a final settlement and Change Order No. 9 with Walsh
Construction in the amount of $1,081,259.15 for the Interurban Avenue South Project. Walsh has
asserted that the project encountered unexpected impacts and has sought additional
compensation, which the City disputed. The parties have been in mediation since June 2017 and
this settlement represents the agreed upon terms. Funding for this settlement is aided by an
additional $750,000 from the State Transportation Improvement Board and $35,000 in traffic
impact fees. With a final contract amount of $8,917,921.31, the City's overage is $165,000. The
Committee requested that staff amend the informational memo to clearly show where the $165,000
154
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/20/17
RT (
x2 c
31,K
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PW
SPONSOR'S The City has been awarded state funding of $50,000.00 from the Washington State
SUMMARY Department of Ecology's 2017-2019 Biennial Stormwater Capacity Grant. This grant assists
local jurisdictions with the National Pollutant Discharge Elimination System (NPDES) Phase
II Permit. There are no requirements for a City match. Council is being asked to accept WA
State Department of Ecology Stormwater Capacity Grant Funding of $50,000.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMII"lEE CHAIR: DE'SEAN
/1 Transportation
Cmte
❑ Planning Comm.
QUINN (ACTING)
ITEM INFORMATION
ITEM No.
4.N.
155
STAFF SPONSOR: ROBIN TISCHMAK
ORIGINAL AGENDA DATE: 11/20/17
AGENDA ITEM TITLE NPDES (National Pollutant Discharge Elimination System)
Accept WA State Dept of Ecology's 2017-2019 Biennial Stormwater Capacity Grant
CA.I'EGORY ❑ Discussion
Mtg Date
//
Motion
Date 11/20/17
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PW
SPONSOR'S The City has been awarded state funding of $50,000.00 from the Washington State
SUMMARY Department of Ecology's 2017-2019 Biennial Stormwater Capacity Grant. This grant assists
local jurisdictions with the National Pollutant Discharge Elimination System (NPDES) Phase
II Permit. There are no requirements for a City match. Council is being asked to accept WA
State Department of Ecology Stormwater Capacity Grant Funding of $50,000.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 11/14/17 COMMII"lEE CHAIR: DE'SEAN
/1 Transportation
Cmte
❑ Planning Comm.
QUINN (ACTING)
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 98, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum dated 11/09/17
WA State DOE Stormwater Capacity Grant
Minutes from the Transportation & Infrastructure Committee meeting of 11/14/17
155
156
City of Tukwila
Public Works Department - Robin Tischmak, Acting Director
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Robin Tischmak, Acting Public Works Director
BY: Greg Villanueva, NPDES Coordinator
CC: Mayor Allan Ekberg
DATE: November 9, 2017
SUBJECT: NPDES (National Pollutant Discharge Elimination System)
Project No. 99341210
Accept Department of Ecology's 2017-2019 Biennial Stormwater Capacity Grant
ISSUE
Authorize the Mayor to sign and accept Washington State Department of Ecology's (DOE) Water
Quality Stormwater Capacity Grant for the 2017-2019 Biennial.
BACKGROUND
The 2017 State Legislature provided funding for local jurisdictions to assist in the implementation of
NPDES Phase I and Phase II permit requirements. The City applied for $50,000 of the 2017-2019
Biennial Stormwater Capacity Grant.
ANALYSIS
The City has been awarded $50,000 for the 2017- 2019 Biennial Stormwater Capacity Grant and the
agreement is now ready for signature.
FISCAL IMPACT
This State Capacity Grant is non-competitive, and no matching funds are required.
RECOMMENDATION
Council is being asked to accept Washington's State Department of Ecology's 2017-2019 Water
Quality Stormwater Capacity Grant Agreement for $50,000 and consider this item on the Consent
Agenda at the November 20, 2017 Regular Meeting.
Attachment: Water Quality Stormwater Capacity Grant Agreement No. WQSWCAP-1719-Tukwila-00050
W:1PW Eng1PR0JECTSIA- DR Projects\NPDES Program (99341210)12017 2019 Capacity GrantlInfo Memo2017CapacityGrantAcceptdocx
157
158
DEPARTMENT OF
EC•LIGY
State of Washington
Agreement No. WQSWCAP-1719-Tukwil-00050
WATER QUALITY STORMWATER CAPACITY 1719 AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology,
hereinafter referred to as "ECOLOGY," and City of Tukwila, hereinafter referred to as the "RECIPIENT," to carry
out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: 2017-2019 Biennial Stormwater Capacity Grants
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
$50,000.00
$50,000.00
$50,000.00
$0.00
07/01/2017
03/31/2019
Capacity Grant
Project Short Description:
This project will assist Phase I and II Permittees in implementation or management of municipal stormwater
programs.
Project Long Description:
N/A
Overall Goal:
This project will improve water quality in the State of Washington by reducing stormwater pollutants
discharged to state water bodies.
159
State of Washington Department of Ecology
Agreement No: WQSWCAP-1719-Tukwil-00050
Project Title: 2017-2019 Biennial Stormwater Capacity Grants
Recipient Name: City of Tukwila
RECIPIENT INFORMATION
Organization Name: City of Tukwila
Federal Tax ID: 91-6001519
DUNS Number: 010207504
Mailing Address:
Physical Address:
Organization Email:
Organization Fax:
Contacts
6300 Southcenter Blvd
Tukwila, WA 98188
6300 Southcenter Blvd, Suite 100
Tukwila, Washington 98188
ryan.larson@tukwilawa.gov
(206) 433-0179
Page 2 of 19
Project Manager
Greg Villanueva
NPDES Cordinator
6300 Southcenter Blvd
Tukwila, Washington 98188
Email: greg.villanueva@tukwilawa.gov
Phone: (206) 431-2442
Billing Contact
Gail Labanara
Public Works Analyst
6300 Southcenter Blvd STE 100
Tukwila, Washington 98188
Email: gail.labanara@tukwilawa.gov
Phone: (206) 431-3660
Authorized
Allan Ekberg
Signatory
Mayor
6200 Southcenter Blvd
Tukwila, Washington 98188
Email: allan.ekberg@tukwilawa.gov
Phone: (206) 433-1850
Version 10/30/2015
160
State of Washington
Agreement No:
Project Title:
Recipient Name:
Department of Ecology
WQS WCAP-1719-Tukwil-00050
2017-2019 Biennial Stormwater Capacity Grants
City of Tukwila
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Contacts
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Page 3 of 19
Version 10/30/2015
161
Kyle Graunke
Project
Manager
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
Kyle Graunke
Financial
Manager
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
Version 10/30/2015
161
State of Washington Department of Ecology
Agreement No: WQSWCAP-1719-Tukwil-00050
Project Title: 2017-2019 Biennial Stormwater Capacity Grants
Recipient Name: City of Tukwila
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things
necessary for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and
conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all
applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the
RECIPIENT has read, understood, and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or
representations other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed
by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their
respective organizations to this Agreement.
IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do
agree in each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology
City of Tukwila
By: By:
Heather R. Bartlett
Water Quality
Program Manager
Template Approved to Form by
Attorney General's Office
Version 10/30/2015
162
Date
Page 4 of 19
Allan Ekberg
Mayor
Date
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
November 14, 2017 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: De'Sean Quinn, Acting Chair; Dennis Robertson, Verna Seal
Staff: Robin Tischmak, Ryan Larson, Greg Villanueva, Mike Cusick, Mike Perfetti, Pat Brodin,
Gail Labanara, Moira Bradshaw, Jack Pace, Laurel Humphrey
Guest: Jeff Pierson, Fehr and Peers
CALL TO ORDER: Acting Chair Quinn called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department of
Ecology for a $50,000 2017-2019 Water Quality Stormwater Capacity Grant. Funds will be used to
assist Phase I and II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
B. 2017 Surface Water Management Program Survey and Assessment
Staff presented the results of the 2017 Surface Water Management Program Survey and
Assessment, which was performed to comply with the National Pollutant Discharge Elimination
(NPDES) Phase II permit requirement to measure residential stormwater knowledge and
behavior. Hebert Research, Inc. conducted the 2017 phone survey which reached 50 businesses
and 250 residences. Correct answers to priority 1 issues were less than 50%, priority 2 were
between 50-80%, and priority 3 were over 80%. DISCUSSION ONLY.
C. Consultant Agreement: Martin Luther King, Jr. Way South Water Main
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$69,967.00 for design of the Martin Luther King (M LK) Way South Water Main Project. This project
will replace 800 LF of 12" water line and hydrants in an area found to be heavily corroded during the
construction of the Sound Transit light rail line. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
D. Contract Amendment: Riverton Creek Flapgate Removal Project
Staff is seeking Council approval of Supplemental Agreement No. 1 with OTAK, Inc. in the amount
of $39,993.00 for the Riverton Creek Flapgate Removal Project. This project will remove two culverts
and flap gates where Riverton Creek joins the Duwamish River. A new trail bridge will be installed
over the new open channel to improve fish passage. The supplemental agreement will include
additional geotechnical exploration, hydraulic modeling, cultural resource investigation, and
163
164
Jennifer Ziegler
November 20, 2017
City of Tukwila
0)
01
Agenda
Recent Developments
2018 Potential Legislative Issues
Tukwila Legislative Session Priorities
Next Steps
Recent Developments
• Senate Democrats obtained a one -vote majority based on the 2017
election results.
• No change to House membership.
• Washington State Supreme Court heard oral arguments on
Education Funding plan.
• No action on Hirst decision or Capital Budget.
2018 Potential Legislative Issues
• Education Funding and Revenue
• Capital Budget
• Hirst Decision
• Other Potential Policy Issues
• Affordable Housing, Homelessness and Mental Health Funding
• Carbon Tax
• Voting Rights Act
• Sound Transit Motor Vehicle Excise Tax Valuation
City of Tukwila Legislative Priorities
• Fund the Strander Extension Project.
• Provide future stable funding for homelessness by eliminating the sunset
and increasing the document recording fee, as well as providing new local
options.
• Maintain existing Streamlined Sales Tax Mitigation payments.
• Amend the law that limits annual property tax growth to one percent.
• Continue to monitor the outcomes of the McCleary decision and
legislatively adopted funding to ensure a benefit to Tukwila students.
• Increase funding for law enforcement training.
• Preserve lodging tax flexibility.
Next Steps
• Possibility of 4th special session.
• December 5th legislative luncheon.
• 6o -Day legislative session begins January 8, 2018.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
11/20/17
CT
,e,A
zlLp;
/ 1 Ordinance
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg Date 11/20/17
SPONSOR ❑Council II Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S The Council is being asked to appoint Kimberly Walden as Municipal Court Judge for the
SUMMARY term January 1, 2018 through December 31, 2021 in compliance with RCW 3.50.040
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DAlE: 11/07/17
/1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
ITEM INFORMATION
ITEM No.
6.A.
171
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DA 1'E: 11/20/17
AGENDA ITEM TITLE Appointment of Municipal Court Judge; Amending Judge's Salary
CA I'EGORY/ 1 Discussion
11/20/17
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
/ 1 Ordinance
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
Mtg Date 11/20/17
SPONSOR ❑Council II Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PW ❑Court
SPONSOR'S The Council is being asked to appoint Kimberly Walden as Municipal Court Judge for the
SUMMARY term January 1, 2018 through December 31, 2021 in compliance with RCW 3.50.040
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DAlE: 11/07/17
/1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office
Unanimous Approval; Forward to Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/20/17
MTG. DATE
ATTACHMENTS
11/20/17
Informational Memorandum from David Cline dated 10/31/17
Ordinance amending salary of Municipal Court Judge
Minutes from the Finance Committee Meeting of 11/07/17
171
172
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: FINANCE COMMITTEE
FROM: Mayor Ekberg
David Cline, City Administrator
DATE: October 31, 2017
SUBJECT: Reappointment of Municipal Court Judge
ISSUE
The term of office for Judge Kimberly Walden will expire at the end of this year and it is my
intent to appoint her for an additional 4 -year term commencing January 1, 2018. The Tukwila
Municipal Code (TMC) 2.68.025 and the Revised Code of Washington (RCW) stipulate that the
judge's salary shall be fixed by ordinance.
BACKGROUND
Judge Walden was first appointed to the Tukwila Municipal Court in 2003 and has served
Tukwila since 2003.
DISCUSSION
Judge Walden has served admirably as the Tukwila Municipal Court Judge. Under her
leadership the Court has implemented several innovative programs including the Jail
Alternatives Program, a proactive Probation Division and several cost-cutting and efficiency
producing procedures.
An ordinance fixing the judge's salary is attached for your review maintaining the Judge's
position as a .90 FTE with the salary set at .90 of the salary set for District Court Judges in the
Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected
Officials adopted on an annual basis. Holidays and Healthcare/Dental benefits would also be
prorated at 90%.
RECOMMENDATION
The Council is being asked to consider this item at the November 20, 2017 Regular meeting.
ATTACHMENTS
Ordinance
MOU
173
174
U
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, AMENDING ORDINANCE
NO. 2261, AS CODIFIED AT TUKWILA MUNICIPAL
CODE SECTION 2.68.026, REGARDING THE SETTING
OF SALARY FOR THE MUNICIPAL COURT JUDGE;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING
AN EFFECTIVE DATE.
WHEREAS, the City requires the services of a Municipal Court Judge who is
appointed to a four-year term; and
WHEREAS, the current Municipal Court Judge will be reappointed to a term
commencing January 1, 2018, under the Contract for Municipal Court Judge Services
(MOU), attached hereto as Exhibit A; and
WHEREAS, pursuant to RCW 3.50.080 and Tukwila's Municipal Code, the salary of
the Municipal Court Judge shall be fixed by ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance Amended. Ordinance No. 2261 §2, as codified at Tukwila
Municipal Code Section 2.68.026, is hereby amended to read as follows:
2.68.026 Municipal Judge Salary
The salary of the Municipal Court Judge shall be fixed by ordinance and set at the rate
provided for in the bicnn.ial budget adopted by the City Council set at the rate of 90% of the
District Court Judges salary as set by the Salary Schedule adopted by the Washington
Citizens' Commission on Salaries for Elected Officials.
W: Word Processing\Ordinances\Municipal Court Judge salary 10-30-17
CT:bjs
Page 1 of 2
175
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section/subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2017.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: Exhibit A — Contract for Municipal Court Judge Services (MOU)
W: Word Processing\Ordinances\Municipal Court Judge salary 10-30-17
CT:bjs
176
Page 2 of 2
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
MEMORANDUM OF UNDERSTANDING
TO: Honorable Kimberly Walden, Municipal Court Judge
FROM: Allan Ekberg, Mayor
DATE: October 31, 2017
RE: Term of Appointment as Tukwila Municipal Court Judge
This Memorandum of Understanding will confirm your appointment as the Municipal Court Judge for the City
of Tukwila for the period from January 1, 2018 through December 31, 2021 and is pursuant to judicial and
legal mandates governing such appointments (RCW 3.50.040 and TMC 2.68). The following wages and benefits
are provided to you effective January 1, 2018, during the term of your appointment:
WAGE: Salary set at 90% of the District Court Judges Salary as set in the Salary Schedule adopted by
the Washington Citizens' Commission on Salaries for Elected Officials on an annual basis. The
current schedule, adopted on May 17, 2017 is attached hereto as Exhibit A. All taxes, social
security and related deductions shall be made from your wages.
BENEFITS: General Leave: You are entitled to accrue a general leave bank to use for sick leave and/or
vacation, as you deem appropriate. This general leave shall accrue at the rate of 12 hours per
month to a maximum accrual of 96 hours. Any hours over 96 that are not used are defaulted
back to the City. Upon the ending of your appointment, any leave hours, up to a maximum of
96 hours will be paid off at the rate of $70.00 per hour.
Holidays: You shall be entitled to the same holidays as the Non -Represented employee group,
paid at a prorated rate of 90% commensurate with your hours on the bench.
Healthcare/Dental: You have the option of participating in the City of Tukwila Medical/Dental
self-insured plan, Group Health Cooperative or waiving this benefit. The City will pay 90% of
the premium for you and your dependents. Payments by you will be a minimum of 10% and
may be higher if the GHC plan is selected and premiums are higher than the City's self-insured
plan. Your share of the premium will be made by payroll deduction.
Please sign the attached Personnel Action Form (PAF) and the bottom of this memorandum to indicate
agreement.
Agreed to this day of November, 2017.
Allan Ekberg, Mayor Kimberly Walden, Judge
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
177
178
MOU Exhibit A
,4,1GCSEO
Washington Citizens' Commission
on Salaries for Elected Officials
2017 and 2018 Salary Schedule
Adopted May 17, 2017
Judicial Branch
Position Current Salary Salary Salary
Effective 9/1/2.017 Effective 9/1/2018
Supreme Court Chief Justice 185,661 189,374 193,162
Supreme Court Justices 183,021 186,681 190,415
Court of Appeals Judges 174,224 177,708 181,263
Superior Court Judges 165,870 169,187 172,571
District Court Judges 157,933 161,092 164,313
Information about the components of the Final salary schedule follows:
Judicial Branch:
• 2% in 2017 and 2% in 2018 to maintain working toward the "benchmark" of Federal
Court Judges.
179
180
City of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
November 7, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Acting Chair; Dennis Robertson, Kathy Hougardy
Staff: David Cline, Jay Wittwer, Peggy McCarthy, Vicky Carlsen, Gail Labanara, Sherry
Wright, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Agreement: State of Washington Office of Public Defense
Staff is seeking Council approval of a grant acceptance agreement with the Washington State
Office of Public Defense (WSOPD) for $37,000 each for 2018 and 2019. The City of Tukwila has
received this grant in the past and in 2018 WSOPD transitioned to a two-year funding cycle.
Funds will be used to provide investigator services, interpreter services, and social work
assistance to the City's Public Defense Program. There is no match, but the City is required to
submit three written reports as outlined in the agreement. UNANIMOUS APPROVAL. FORWARD
TO NOVEMBER 20, 2017 REGULAR CONSENT AGENDA.
B. Reappointment of Municipal Court Judge
Staff is seeking Council approval to confirm the reappointment of Judge Kimberly Walden to the
*office of Municipal Court Judge for a term of January 1, 2018 - December 31, 2021. The Council is
also being asked to approve an ordinance fixingthe Judge's salary pursuant to city and state law.
The proposed ordinance maintains the judges position at .90 FTE with the salary set at .90 of the
District Court Judge salary in the schedule adopted by the Washington Citizen's Commission on
Salaries for Elected Officials. The Committee agreed that Judge Walden has been serving the City
well in her position which she has held since 2003. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 20, 2017 REGULAR MEETING.
C. Tax Levy Ordinances
Staff is seeking Council approval of two ordinances relating to property tax: one that would
increase the City's Regular Property Tax Levy from 2017, and one that would levy general and
excess property taxes. These ordinances are presented to the Council on an annual basis.
According to the King County Assessor, the projected assessed value for Tukwila is
$6,044,327,455. The maximum allowable levy is estimated to be $3.45711. The preliminary levy
rate is estimated to be $2.49969 for 2018. A levy amount of $15,300,000 is proposed in the draft
181
182
TO:
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: November 15, 2017
SUBJECT: Report for November 20, 2017 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Meeting with Seattle Southside Chamber of Commerce: Transportation Demand
Management staff met with the Seattle Southside Chamber of Commerce on October
25 to discuss opportunities to collaborate on transportation programs for businesses in
Tukwila and South King County.
• Joint Summit on Gang Prevention and Intervention: On November 1 Mayor Ekberg
attended a Joint Summit on Gang Prevention and Intervention sponsored by Governor
Inslee's office.
• King County Metro Visioning Workshop: On November 1 Transportation Demand
Management staff participated in a King County Metro's Business Transportation
Solutions visioning workshop with other regional stakeholders. Workshop participants
provided feedback on ways Metro could improve their transportation services for
businesses.
• Association of Washington Cities Regional Meeting: Mayor Ekberg and City
Administrator David Cline attended the Association of Washington Cities Regional
Meeting in Federal Way on November 8.
• King County Metro Regional Transit Committee: Community Development staff
attended the monthly meeting of the King County Metro Regional Transit Committee.
The meeting focused on policy gaps in Metro Connects that need additional clarification:
The definition of partnerships; ways to work effectively with cities to implement Metro
Connects; how to prioritize new transit service and capital investments envisioned in
Metro Connects; opportunities for public private partnerships; and how new technology
and innovations in transit and transportation will be considered in the implementation of
Metro Connects.
• Association of Washington Cities Business License Workshop: On November 9
Cindy Wilkins, Fiscal Specialist attended the Association of Washington Cities Business
License workshop to discuss establishing a minimum threshold for requiring businesses
to obtain a license through the State. The committee plans to send out a survey to get
feedback from affected cities.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
183
City Administrator's Report
November 15, 2017
Page 2
• Tukwila Tree and Environment Advisory Committee: The Tukwila Tree and
Environment Advisory Committee completed reviewing and revising definitions and tree
regulations at the November 1 meeting. The Planning Commission will hold a work
session on the proposed regulations on November 16, with a public hearing scheduled
for December 14. The revisions to the tree regulations will implement Comprehensive
Plan goals and policies on preserving tree canopy and tree replacement.
II. Community Events
• Westfield Southcenter Holiday Kickoff Meeting: Various City Departments
participated in the Westfield Southcenter Holiday Kickoff meeting on October 30.
Deputy Chief Mitchell, Acting Commander Kraig Boyd and Community Oriented Policing
Coordinator Chris Partman had a booth at the event to answer any questions retailers
had and to disseminate crime and loss prevention information. Transportation Demand
Management staff promoted transportation options to managers of businesses in the
mall. Attendees were invited to fill out a transportation survey in exchange for a loaded
ORCA card to encourage use of transit.
• Veterans Day Event at Tukwila Community Center: Mayor Ekberg, Council President
Robertson, Councilmembers Duffie and Hougardy, City Administrator David Cline, and
Police Chief Bruce Linton attended the City of Tukwila Veterans Day celebration held at
the Tukwila Community Center on November 9.
• Veterans Day Event at Museum of Flight: Mayor Ekberg, Councilmember Duffie and
Councilmember Kruller attended the Veterans Day celebration at the Museum of Flight
on November 11.
III. Staff Updates
Project Updates
• Southcenter Pedestrian/Bicycle Bridge: Painting for the main steel bridge structure is
near completion and concrete sidewalks on West Valley Highway have been poured.
The bridge should be open to the public with unimpeded access near the end of
November. Construction work will continue through the end of this year with final
completion anticipated for January 2018.
• S 144th St Phase II: Surface asphalt paving has been substantially completed with the
need to re -pave 300 feet of the road section. The road is now open to two-way traffic.
The new traffic signal poles should be installed by the end of November. Work should
be complete by the end of 2017.
• Major Maintenance on 3 Bridges: Work on all three project sites began on July 24 and
all work is expected to be complete by March 2018.
o Beacon Ave Bridge: Crews have been preparing the interior of the bridge for
painting. The initial paint layer has been installed and crews are working on
completing the final two coats by 11/20/17. Once the painting is completed, the
concrete deck will be installed.
o Frank Zepp Bridge (S 180th): The new deck overlay has been installed. Next
steps include painting of the structure and completing the seismic upgrades.
o Grady Way Bridge: No major impacts to Grady Way with only temporary lane
closures on Longacres Drive.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
184
City Administrator's Report
November 15, 2017
Page 3
• 42nd Ave Phase III: A stream bypass system is in place to allow work to continue. Pile
drilling started on November 9. This project is scheduled to be complete in August 2018,
barring any setbacks.
• Cascade View SRTS Phase II: Completed.
• Baker Blvd Non -Motorized: Contractor has completed all the curb, gutter and
sidewalks at Andover Park East at Baker E3lvd and 75% of the flatwork on Christensen
Rd. Asphalt restoration is scheduled for mid-November pending cooperative weather.
All work should be complete by December 2017.
• S 119th St Pedestrian Bridge: Work for this structure has been completed for this
year. The King County maintenance crews were able to finish the girder top repairs and
place a non-skid deck section on the bridge.
• BAR Bridge Rehab: Contractor continues to work on material submittals and work plan
approvals from the railroad. The current estimated start date for installation of piling
under the bridge is November 27. The estimated completion date for the project is
December 2018.
• 2017 Annual Small Drainage Program: The modular wetland water quality treatment
vault has been delivered and installation should take place in mid-November. After
installation paving will need to be completed. At Strander Blvd work is now scheduled
for the end of November.
Boards and Commissions
• Arts Commission: No vacancies.
• Civil Service Commission: No vacancies.
• Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student
Representative.
• Equity & Social Justice Commission: Vacant Position: Student Representative.
• Human Services Advisory Board: Vacant Position: Position #2 School District
Representative. Two applications have been received for consideration.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: No vacancies.
• Park Commission: Vacant Positions: Positions #4 and #7 Community Members and
Student Representative. Three applications have been received for consideration.
• Planning Commission: No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
185
186
2017 City Workplan Update -Third Quarter
Task Name
Lead Staff
Qi Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 1— A community of inviting neighborhoods
and vibrant business districts
David Cline
Priority 1 Cultivate safe, attractive and
welcoming neighborhoods
David Cline
TIB Plan and zoning update
Jack Pace
Held TIB Charette, Got public
feedback for look and feel of the
blvd
Presented CNU report to City Council,
contacted the consultant for traffic analysis
and TIB street design modification
The Tukwila Planning Commission had a work session in August
on preliminary draft zoning districts and permitted uses for the
TIB Plan and discussed the type of public involvement for this
implementation phase. An analysis of impact associated with
rechannelization of TIB has been prepared and streetscape
recommendations are being drafted for all the other
neighborhood existing rights of way as well as potential new
paths, alleys and streets.
SPRINT
Bruce Linton
Ordered Motorcycles, Conducted
target speeding enforcement
approx. 250 hours. Resulted in
about 225 tickets issued to
violators.
The ordered motorcycles arrived at the
dealership and are being outfitted with
police equipment; SPRINT officers
conducted targeted enforcement during
the 2nd quarter (as of 6/14/17) for
approximately 247 hours, issued 540
tickets.
During 3Q, sprint officers worked approximately 168.5
hours of dedicated SpRiNT time and wrote 364 NOls. The
month of July there were 57 (combined-Ames/Kolstad)
hours of time allocated to speed enforcement, August was
59.5 hours, September was 52 hours.
Enhanced Code Enforcement
Jack Pace
Ongoing - reduce
backlog/abatements
Reduce backlog / abatement thru May, tit
Code Enforcement staff vacancy in June
Hired and trained 2 new Officers, Adopted streamlined code
enforcement ordinance, created new forms and procedures
Tukwila Works
Rachel Bianchi
Presented to FHS civics classes,
developed Spanish language
Ongong flier Promotion continued
Ongoing promotion
42nd Ave. Phase III
Robin Tischmak
Finalized design and advertised
for construction bids,
Construction bids received going through
final selection
Construction started with utility installation and
replacement of the Gilliam Creek culvert. Groundwater and
failing excavation slopes have caused delay and extended
the road closure. Contract changes are being processed as
necessary.
53rd Ave. S.
Robin Tischmak
Working on finalizing easements
and design
Working on finalizing easements and design
Finalizing easements and design. Project advertisement is
expected in 1st quarter of 2018.
Duwamish Gardens/Chinook Winds
Robin Tischmak
Construction complete. Working
on ribbon cutting ceremony.
Construction complete. ribbon cutting
ceremony completed, Duwamish Gardens
now open
Project is complete other than the one-year plant warranty.
Warranty is over 12/31/17 and project can move to close -
out.
Municipal 1% for art program
Rick Still
Call for artist was released. They
are due April 5.
Call for artists was extended, interviews
occurred 6/1. Currently entering
contract.
Consultants were hired. Consultants have conducted community
interviews and are preparing the draft Municipal Arts Plan.
144th & 42nd Ave. S. traffic signal
Robin Tischmak
Contract awarded and preparing
for construction start in
Q2Contract awarded
Construction has progressed with utility installation; curb,
gutter & sidewalk construction and limited paving. Roadway
was opened to westbound traffic.
Comp plan implementation
Jack Pace
working with city council to set
priorities
TIB Plan and Housing underway
Adopted Transportation Element update and rezone request
Duwamish Hill Preserve Phase II
Rick Still
Project construction completed
Dedication/Opening occurred on
5/13/2017
Complete
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
BNSF access implementation
Robin Tischmak
Access study SEPA process
underway.
Access study SEPA process underway.
Still in process
Duwamish bridge repair and painting
Robin Tischmak
On hold pending dry warm
weather
Repair and Painting in progress
Repairs are complete for 2017. Painting of the bridge and
non -slip coating of the bridge deck will be applied in 2018.
Update Landscape and Tree Ordinances
Jack Pace
Adopted updated Landscape
Ordinance
Staff drafting Tree Ordinance
Staff and Committee review of tree ordinance
TIB & 142nd 5. crosswalk
Robin Tischmak
Waiting for results on 2016 grant
application
Waiting for results on 2016 grant
application
City did not receive grant, will continue to look for other funding
sources
Dog Park
Rick Still
Preparing project
implementation plans for this
and other P&R CIP projects
Entered into contract with appraisal/real
estate firm to begin site reviews.
Design finalized and bids solicted for the fence work. All other
work will be performed in house by parks staff. Completion by
end of year.
See You in the Park
Rick Still
7/12 Bicentennial 12-1:30; 7/26
Crestview 5:30-7; 8/9 Foster
Memorial 5:30-7
7/12 Bicentennial 12-1:30; 7/26 Crestview
5:30-7; 8/9 Foster Memorial 5:30-7
Staff conducted internal program evaluation in preparation for
2018 events.
Cascade View Safe Routes to School Phase II
Robin Tischmak
Finalizing design
Finalizing design
Construction started with utility installation and
curb/gutter/sidewalk construction. Final paving and project
completion are scheduled for the 4th quarter of 2017.
Priority 2 Promote dynamic urban
environments
David Cline
Motel Sites Redevelopment
Derek Speck
HealthPoint is seeking State
funding and scoping the project.
HealthPoint continued scoping the project.
Still pending City decision on site for Justice
Center.
Still pending City decision.
Traveler's Choice Motel Site
Derek Speck
No work scheduled for 2017 01
Site is used as a laydown yard for the City's
144th Street construction.
Continued use as laydown yard.
Tukwila Village Phase 1
Derek Speck
Under construction. Reviewed
project financials. Escrow
planned for early May.
Escrow closing for phase one scheduled for
July.
Escrow closed and sale completed in July.
Tukwila Village Phase 2 and 3
Derek Speck
No work scheduled in 2017 01.
Developer submitted final building for
design review.
Building B in design review process.
Southcenter pedestrian bridge
Robin Tischmak
Construction has started
Construction has started
-
Major construction Including bridge installation is complete.
Substantial completion and a planned opening by end of year.
Southcenter plan implementation
Jack Pace
Ongoing meetings with
developers regarding housing
projects
Pre -App for Broadstone Apts./developer is
preparing application for submittal
Approved Broadstone Apts. design review, reviewing the
development permits.
Washington Place opening
Derek Speck
No work scheduled in 2017 Q1
Opening expected in early 2018.
Hotel opening expected in spring 2018. Residential expected in
summer 2018.
CBD sewer rehabilitation
Robin Tischmak
Completing design
Completing design
Project is physically complete for 2017 construction. Close -
out is next. Design for 2018 construction work is underway.
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Qi Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 2 —A solid foundation for all Tukwila residents
David Cline
Priority 3 - Leverage effective partnerships and
collaboration
Continued partnership with Tukwila School District
Rachel Bianchi
Relationship development,
participation in key meetings
Relationship development, participation in key
meetings
Co -hosted construction jobs event at Foster High.
Internship/Job shadow program
Rachel Bianchi
Pilot program developed, initial
internship advertised, broader
program goes live at career fair
Program underway; several departments have
summer interns.
Summer interns hired, program completed and being reviewed
for expansion in 2018
TSD Capital Plan
Jack Pace
Conditional Use permit Approval for
the Transportation Services Building
Building permit issued for Cascade View: Staff
report/hearing Foster High School - Parking
Variance, Conditional Use Permit/Design
Review; Staff report/hearing Birth to K -
Variance, Conditional Use Permit/Design
Review
Staff is working with TSD to modify their land use approvals due
to the deletion of the B2K building.
Highline Schools
Mia Navarro
Effort scheduled to start third
quarter, 2017.
Effort scheduled to start third quarter, 2017.
Ongoing
SCA, PSRC, AWC, NLC
Rachel Bianchi
Ongoing participation in key events
Ongoing participation in key events
Ongoing
Local and regionalRachel
governmentsOngoing
Bianchi
Ongoing participation in key
participation in key regional efforts.
Ongoing
King County -Cities Collaboration (K4C)
Jack Pace,Robin
Tischmak
PW attended green fleet meeting.
Using CMAQ grant fund, DCD purchased 13
bike racks and 3 bike rack repair stations, which
will be located thoughout the City
Staff is attending relevant meetings.
Priority 4 - Encourage healthy, safe and affordable
housing
David Cline
Housing Plan
Rachel Bianchi
Workshop scheduled Plan to be
developed after workshop
conclusion.
Tasks identified on plan being implemented.
Ongoing
Housing Conditions
Jack Pace
Integrated Pest Management
documentation forms sent out with
rental license renewals for duplex
and larger properties.
Staff attending training and has provided
information on website
Completing rental inspections and responding to complaints
Housing regional consortium
Jack Pace
staff attending meetings
Staff attending regional meetings
Staff attending regional meetings
Implement Housing Element of Comprehensive Plan
Jack Pace
City Council Housing Policy Work
Session 3/29
Tenant education workshop held on 6/12 and
CC decided not to pursue Habitat for Humanity
neighborhood revitalization
Brought ADU policy options to Council, PC hearing scheduled
Minor Home Repair Program
Stacy Hansen
Program continues in place.
Program continues in place.
Ongoing
Utility discounts
Robin Tischmak
committee will meet second quarter
committee will meet second quarter
Discussion in Committee
Connect residents to social services
Stacy Hansen
The 32 contracts with social service
agencies for 2017-18 were signed
and services began.
Agencies provided services. Staff provided
information and referrals.
Ongoing
O
O
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments p
Q3 Accomplishments
Goal 3 —A Diverse and Regionally Competitive
Economy
David Cline
Priority 5 - Maximize Tukwila's significant econmic
strength and potential
David Cline
Planned Capital Funding
Peggy McCarthy
Staff met with our financial advisors
and bond counsel to discuss the
next bond issuance. This item will
be discussed with the Finance
Committee at the second meeting
in April.
The draft POS has been prepared; the draft
bond ordinance has gone to the Finance
Committee and is expected to be approved by
Council on June 19th; The P05 will be
distributed at the end of; The bond sale is
scheduled for July 13th;
Bonds were issued in July for the Residential Street projects. The
bond ordinance for refinancing the urban renewal short term
debt will be presented to COW on 10.23.17
Economic Development Plan
Derek Speck
Mayor's office intern completed
significant work toward gathering
demographic information,
reviewing other cities' plans, and
drafting a fiscal review of land use.
Public outreach and additional research will
start in third quarter.
Public outreach and additional research has been moved to early
2018.
Lodging Tax Advisory Committee
Brandon Miles
Council briefed on permitted uses
of funds, began accepting 2017
applications. Advocated to State
officials to protect use of lodging tax
funds for attracting day visitors.
Council approved grants and contracts.
Lodging tax used for sponsoring family night at S2.
Seattle Southside Chamber
Derek Speck
Attended Chamber events. Met
with Chamber president on a
monthly basis. Coordinated on
attracting Teatro Zinzanni to
Tukwila.
Continued ongoing communication and
participation with Chamber.
Partnered with Chamber to submit nominations for the KC
Executive's Small Business Awards. Three Tukwila businesses
received awards.
Southcenter Marketing Partnership
Brandon Miles
Consultant conducted surveys of
residents of Tukwila and the region.
Council approved brand brand concept for day
tourism. Staff will bring a proposed brand with
options to Council in third quarter.
Council approved brand mark. Staff will proposed brand
guidelines and strategy in Q4. Completed new business attraction
marketing materials.
Soundside Alliance for Economic
Brandon Miles
Continued staffing.
Continued staffing. Reviewed Port proposal to
expand Soundside's work.
Continued staffing.
Tukwila Valley South
Jack Pace
Processing land divisions
Processing application for subdivision of
property
Final plat application was submitted for review. Council review is
scheduled.
Duwamish Corridor EIS Update
Jack Pace
Boeing driven timeline
Waiting for Boeing to submit proposed update
Waiting for Boeing to submit proposed update
Central business district
infrastructure investments
Robin Tischmak
Preparing information for
committee
Preparing information for committee
Ongoing
Rehabilitation of three bridges
Robin Tischmak
Advertised for construction bids
Advertised for construction bids
Repairs have begun on all bridges. 10 -day closure for deck
overlay on S 180th St Bridge was completed successfully. Work
will continue on all bridges in 4th quarter and possibly into 2018.
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Qi Accomplishments
Q2 Accomplishments p
Q3 Accomplishments
Boeing Access Road bridge rehabilitation
Robin Tischmak
Advertised for construction bids
Advertised for construction bids
Construction started with coordination involving BNSF Railroad.
Substructure re -enforcement is underway. Project will continue
into 2018.
Enhanced business community outreach
Derek Speck
Building relationship with retailers,
implement tourism day marketing
program with business participation
Continued outreach to businesses for day
tourist marketing program.
Continued networking at chamber and other events.
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 4—A High Performing and Effective Organization
David Cline
Priority 6 - Ensure organizational effectiveness and
responsible financial stewardship
David Cline
Implement Public Safety Plan
Rachel Bianchi
Hired SOJ for overall project
management; issued RFQs for Fire
Station Design and Real Estate
Consultant; hired FACETS for Fire
Station Location Study
Fire Station Design and Real Estate Consultant
hired ;FACETS Fire Station Location Study
completed
Open houses held, site selection process begun, Fire station in
schematic design, Hired Justice Center architects
Enhanced community reporting and online
services:
Bruce Linton
Deployed baseline Spillman RMS
application for general use in PD,
Deployed new medical data cloud
application (ESO) to document
medical procedures for emergecy
patients, Deployed ArcGIS online,
integrated single source addressing
Deployed baseline Spillman RMS application for
general use in PD, Deployed new medical data
cloud application (ESO) to document medical
procedures for emergecy patients, Deployed
ArcGIS online, integrated single source
addressing
Spillman deployed
P&R.Membership and Room Management
Software
Rick Still
Kicked off initial configuration of
new cloud based parks and
recreation software.
Go Live August 1st Config., Deployment, and
Training going very well.
Software implementation is continuing. Staff are working
through issues as they arise. Most programs are available to
utilize the online registration process with the exception of
programs with payment plans and the fitness membership
program.
Police records management
Bruce Linton
Deployed baseline Spillman RMS
application for general use by police
officers and records management
team
Hired the TS Systems Administrator assigned to
Spillman. Problem- solved major initial
implementation issues. All Spillman interfaces
are beyond the 50 percentile completion phase.
TS and PD members attended the Spillman Conference and were
able to facilitate the latest updates/fixes to several system
problems.
Fire
Jay Wittwer
Deployed new medical data cloud
application (ESO) to document
medical procedures for emergecy
patients
Configurations of ESO cloud application still
under way.
Ongoing
eTraklT
Jack Pace,Joseph
Todd
Deployed credit card fee update to
etrakit online
Monitoring Deployed credit card fee update to
etrakit online
eTrakit working for public information and inspection review but
not online permit submittal.
GIS
Joseph Todd
Purcahsed needed extra modules
for GIS application to do data
analysis, Deployed ArcGIS online,
integrated single source addressing
into GIS database, deployed city I -
map to ArcGis online for testing.
deployed city i -map to ArcGis online curently in
beta testing with a go live date of August 1,
2017
Onoing
Blue Beam
Jack Pace,Joseph
Todd
TBD Q3
TBD Q3
Testing product
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Technology infrastructure investments
Joseph Todd
Negotiated lease agreemet with dell
to squire new desktop harware for
city employees, Implemented
sharepoint training for transition of
file shares to the cloud, deployed
city wireless
Deployment of laptops has started, Starting
transition from file shares to sharepoint,
Currently testing network monitoring software,
Lanteria performance management and
training has started
Ongoing
Performance measures/budget process
.
Vicky Carlsen
In February, staff attended a Priority
Based Budgeting demonstration at
Snoqualmie City Hall. The idea of
hiring an ICMA Fellow to assist with
the project has been introduced.
Contact Center for Priority Based Budgeting to
see how they can assist in increasing
community involvement and developing
performance measures.
Presentation to Council and contract signed with Center for
Priority Based Budgeting. Work group consisting of staff from all
departments has been identified, kick off meeting held.
Administrative departments currently drafting programs.
Review and update impact fees
Peggy McCarthy
Three meetings have been held to
discuss the approach to the update.
At the last meeting, it was decided
to look into retaining a consultant
to assist.
The Impact Fee Committee, has convened five
meetings to date; Key decisions include hiring a
consultant to prepare the rate study; An RFQ
was drafted.
Consultant was selected and the impact fee ordinance is
scheduled to be reviewed by the Finance Committee in
November
Continue to meet financial reserve policy
Peggy McCarthy
The reserve policy compliance will
be reported on in May through the
4th quarter 2016 financial report.
On June 5th, Vicky Carlsen, in connection with
the City's 2016 year-end financial report,
informed Council that the general fund and
contingency fund reserve requirements had
been met for 2016; A reserve policy update
may occur in the last quarter of the
Revisions to the reserve policy is in process to be in Finance
Committee in November.
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Goal 5 —A Positive Community Identity and Image
Economy
David Cline
Priority 7 - Foster civic pride and an informed
community
David Cline
Night Out Against Crime
Bruce Linton
Scheduled for August 1, 2017
Flyers sent to City staff and citizens
The PD participated in several iterations of Coffee With A COP
during the quarter. Attended Touch A Truck in July. The
Community Liaison Team (CLT) assisted the Abu Bakr Mosque
with logistical support for the Eid celebration at the Mosque.
Community Connectors
Mia Navarro
First training held, Connectors
participated in PSP Open House.
Senior connector recruited.
Ongoing work with the Connectors to lead up
to the 8/10 PSP open house and subsequent
parks event. Two potential teen connectors
identified.
Community Connectors were active participants in open house
for Public Safety Plan
TukTV
Rachel Bianchi
Continued to produce original
programming.
intern hired and producing new videos.
Ongoing
Hazelnut
Rachel Bianchi
Hazelnut published in March.
Ongoing
Tukwila Reporter
Rachel Bianchi
City Pages produced on time and
with relevant content.
City Pages produced on time and with relevant
content.
Ongoing
Facebook & Twitter
Rachel Bianchi
Implemented cross -departmental
social media group; continue to
post timely, relevent content.
Implemented cross -departmental social media
group; continue to post timely, relevent
content.
Ongoing
Enhanced website
Rachel Bianchi
Continue to keep website current.
Continue to keep website current.
Ongoing
E -Hazelnut
Rachel Bianchi
E -Hazelnut published in a timely
fashion; process identified to mine
email addresses for more
readership.
Deferred to Q4 due to workload
Ongoing
Park Watch
Rick Still
Developing relationships for
implementation of KaBOOM play
equipment replacement grant at
Cascade View Park
Developing relationships for implementation of
KaBOOM play equipment replacement grant at
Cascade View Park
KaBoom play equipment installed at Cascade View Park.
Community calendar
Rachel Bianchi
Continue updating website calendar
Continue updating website calendar
Ongoing
City annual report
Rachel Bianchi
Report Published and distributed
online
Report Published and distributed online
Completed
Healthy Tukwila
Rick Still
Newsletter going out once per
month, nutrition education at senior
lunch program and at schools
Newsletter going out once per month, nutrition
education at senior lunch program and at
schools
Grant completed, but continued work promoting Healthy Tukwila
through P&R programs, services and events. Monthly newsletter
will continue.
Green Tukwila
Rick Still
Council Resolution adopting 20 -Year
Plan 3-6-17
Council Resolution adopting 20 -Year Plan 3-6-
17
Planning underway for our first Green Tukwila event (Oct 14,
2017).
2017 City Workplan Update - Third Quarter
Task Name
Lead Staff
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Police Dept. Community Liaison Team
Bruce Linton
Continues to attend community
gatherings and blockwatch
meetings. Hosted "Coffee with a
Cop" at Starbucks.
Participated in Bulldog Academy at high school,
worked with Teens for Tukwila, volunteered at
Riverton Church Feed, continued to work with
IRC, presented wallet card projects at high
school for those in crisis, participated in DARE
graduation, Special Oly
The CLT team was able present to the Buthanese community at
the Samara Apartments on two separate occasions. NBC News
was present developing a story on the refugees in that
community. The interaction was a remarkable success and
furthered our mission to "Improve the quality of life for all
through community partnerships and problem solving to
promote safe, secure neighborhoods."
Special events calendar
Rick Still
Event Calendar distributed and
posted on the city website.
Event Calendar distributed and posted on the
city website.
Event Calendar distributed and posted on city website.
Ongoing support of block watches
Bruce Linton
Met with joint blockwatches along
S. 164th and 49th Ave S. over
concerns regarding ongoing criminal
activity and code enforcement
violations at a house on 164th. Also
met with Hollycrest Condo
Association over concerns about
Grande Terrace Apartments.
Regular emails sent to Blockwatch Captains on:
Southcenter branding survey; grand opening of
library, info on fire hazards from defective
hoverboards, info on residential burglaries and
tips on what to look for and to call 911, how to
sign up for Informed
PD attended National Night Out Against Crime. This year 15 PD
staff members visited 17 Parties.
196
November 15, 2017
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
November update
The Project Executive Team (PET) has had another productive month on all fronts. Timely
due diligence, access, and property acquisitions are key to maintaining the Plan's momen-
tum.
FIRE STATIONS
• Site acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for Fire Station 54's property in February or March.
•
•
•
Schematic design
Weinstein AU is performing Station 51 schematic design, scheduled for completion by
the end of this year. With input from the GC/CM (Lydig, when approved), the sche-
matic design estimate will be the first "real" number that the Council sees in January.
Sustainability features
The Council can expect to see a short list of sustainability options for Fire Station 51
with their ROM (rough order of magnitude) budgets as schematic design alternates for
GC/CM pricing.
GC/CM approval
On Public Safety's 6 November recommendation, Council approval of Lydig Construc-
tion as GC/CM and Lydig's pre -construction services contract will be sought 20 No-
vember.
Equity/diversity and local participation
Based on a 15 May discussion in Public Safety, the PET is considering piloting a pro-
gram similar to the City of Seattle's: formalized in a Project Labor Agreement (PLA)
and/or Community Workforce Agreement (CWA). The Council needs to weigh the cost
and efficacy of a formal PLA/CWA approach in light of your draft equity policy, your
apprenticeship requirements (Resolution 1814), and the stations' budget stress. Lydig
has a very good track record on GC/CM projects with disadvantaged business enter-
prise and apprenticeship utilization. The topic will return to Public Safety 20 Novem-
ber to discuss staff input on its 31 October meeting with the City of Seattle and alter-
nate approaches.
197
JUSTICE CENTER
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Justice Center's properties in February or March.
•
•
Programming
Pending Public Safety's 4 December recommendation, the Council should expect DLR's
program with an estimate 11 December. This estimate will only be as (un)certain as
Fire Station 51's 2040 programming estimate.
GC/CM authorization and selection
The Justice Center's GC/CM application was submitted 1 November for consideration
30 November by a panel of the State's Project Review Committee. Upon the PRC's ap-
proval, GC/CM selection will begin in December. The Council should expect a recom-
mendation in February.
CONSOLIDATED SHOPS
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties in February or March.
SCHEDULE
• Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's milestones.
PROPERTY ACQUISITIONS
• Due diligence
On Public Safety's 6 November recommendation, Council approval will be sought 20
November on contracts to conduct surveys, environmental reviews, and geotechnical
analyses to prepare for property acquisitions.
BUDGET
Project and program contingencies
Without a budgeted program contingency, there will be pressure on all program ele-
ments' budgets for the life of the Plan. At its 3 October meeting, the Finance Committee
began discussing with staff how to approach the Plan's significant financial gap. The
Committee directed staff to look at all options in conjunction with the development of
the 2019-2020 biennial budget.
PMQA update November 15, 2017 page 2
198
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
• Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
• Correction needed
Steps needed to attempt recovery.
PMQA update November 15, 2017 page 3
199
200
Upcoming Meetings & Events
November/December 2017
20th (Monday)
21st (Tuesday)
22nd (Wednesday)
23rd (Thursday)
24th (Friday)
25th (Saturday)
> Public Safety
Cmte,
5:30 PM
(Hazelnut
Conference Room)
> City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Finance Cmte,
5:30 PM
(Hazelnut
Conference
Room)
Riverton Creek
Work Party
Join the Green
Tukwila Partnership
for this kick-off
event for restoration
work along
Riverton Creek.
11:00 AM- 2:00 PM
(37`h Ave S and
S.128`h Street)
www.forterra.org/
events.
Thanksgiving Day
City offices and
Tukwila
Community
Center closed.
City offices
and Tukwila
Community
Center closed.
Tukwila Int'l.
Blvd. Action
Cmte's
Trash Pickup Day
9:00 — 10:00 AM
For location or
information contact
Sharon Mann
206-200-3616
27th (Monday)
28th (Tuesday)
29th (Wednesday)
30th (Thursday)
1st (Friday)
2nd (Saturday)
> Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Hazelnut
Conference Room)
> City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council Chambers)
> Transportation &
Infrastructure
Cmte.,
5:30 PM
(Foster
Conference
Room)
> Public Safety
Plan Siting
Advisory Cmte,
6:30 PM
(Hazelnut
Conference
Room)
Public Information
Meeting
4:30 to 6:30 PM
Valley View Library
(17850 Military Rd
S., SeaTac)
Design Review,
Unclassified Use
Permit and SEPA
Review of a
proposal to
construct a new
pump station (at
16032 42nd Ave. S.)
Staff from Highline
Water District and
the City of Tukwila
will be available to
answer questions
about the project.
Public Safety
Plan Open
House
Come get updates
on facility siting.
10:00 AM - Noon
King County Water
District #125 at
3460 So. 148th St.
(in the Valley View
Sewer District
Community Room)
> Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Sara Valdez at 206-431-2187.
>Community Development and Neighborhoods Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room.
> Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564.
Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993.
(A) A technology upgrade for the Emergency Management Emergency Operations Center. (B) Parks and Fire impact fees.
(C) An ordinance regarding financing for the Public Safety Plan Public Works shops facility. (D) Commercial parking tax legislation.
(E) A resolution adopting a City of Tukwila equity policy. (F) A resolution regarding non -represented employees' salary
compensation 2018. (G) An enterprise license agreement with Esri for GIS mapping software.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
>Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993.
(A) An ordinance relating to vehicle trespass. (B) Public safety facilities business assistance plan. (C) An update on the design of
Fire Station 51. (D) Public Safety Plan proposed contracting requirements.
➢ Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall.
Contact Wynetta Bivens at 206-431-3670.
>Transportation and Infrastructure Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room. Contact Laurel Humphrey
at 206-433-8993.
Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
201
Tentative Agenda Schedule
MONTH
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
November
6
13
20
See agenda packet
cover sheet for
this week's agenda:
November 20, 2017
Regular Meeting.
27
Special Issues
An ordinance updating
regulations regarding
distribution of REET (Real
Estate Excise Tax) funds.
Collective bargaining
agreements for Teamsters.
A contract change order
(Final Settlement) with
Walsh Construction for the
Interurban Ave South
Project in the amount of
$1,081,259.15.
December
4
Consent Agenda
11
18
26 (Tuesday)
Collective bargaining
agreements for Teamsters.
Public Hearing
A Quasi -Judicial Hearing on
the Tukwila South Final Plat —
Phase 1.
Unfinished Business
Approve the Tukwila South
Final Plat — Phase 1, creating a
new lot layout and phasing
plan for parcels within the
Tukwila South Development.
Report from the Public Safety
Bond Financial Oversight
Committee.
An ordinance updating
regulations regarding
distribution of REET (Real
Estate Excise Tax) funds.
A contract change order (Final
Settlement) with Walsh
Construction for the Interurban
Ave South Project in the
amount of $1,081,259.15.
An ordinance authorizing and
providing for the acquisition of
interests in land for the
purpose of completing the 53rd
Avenue South roadway and
surface water drainage system
projects. Notice of Final
Action.
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