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HomeMy WebLinkAboutFS 2008-09-23 COMPLETE AGENDA PACKET Distribution; J. Morrow ILA, 9 City of Tukwila J. Duffle G. Labanara P. Linder B. Noland D. Robertson N. Olivas I j Finance &Safety 1 Committee K. Hougardy J. Pace Q; -4 Mayor Haggerton D. Speck N! a Dennis Robertson, Chair R. Berr R. Still C. O'Flaherty D. Tomaso Pam Linder B. Fletcher Judge Walden 1908 D. Haynes C. Parrish Kathy Hougardy M. Hart B. Arthur V. Jessop K. Narog(cover) S' Kerslake S. Kirby (email) T. Kinlow S. Norris (email) K. Matej L. Verner M. Miotke AGENDA TUESDAY, SEPTEMBER 23, 2008, 2 -4 PM CONFERENCE ROOM #1 (PLEASE NOTE THE DIFFERENT LOCATION AND TIME ABOVE Item Action to be Taken Page 1. PRESENTATIONS 2. BUSINESS AGENDA a. Fire Department Master Plan; a. Forward to 10/13 C.O.W. Pg.1 Lisa Verner, Project Manager, and 10/20 Regular. Documentation from the 8/19108 F &S packet is attached. PLEASE BRING your Fire Master Plan. b. Comprehensive Plan Amendment b. Information only. Pg. Capital Facilities Element; Lisa Verner, Project Manager. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, October 7, 2008 Future Aaenda Items: Council Goal #3; work together in cooperation with nearby cities to address common problems (safety) in the Highway 99 corridor and Military Road. Animal Control status monitoring. Safety in Overnight Lodging (on hold pending outcome of court case). Panhandle ordinance. The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. INFORMATION MEMORANDUM To: Finance and Safeq Committee CC: Mayor Haggerton Rhonda Berry FROM: Lisa Verner, Mayor's Office Nick Olivas, Fire Chief DATE: August 19, 2008 RE: Fire Master Plan, Administration Responses to Plan Recommendations and LOS Goal ISSUE Adopt the new Fire Master Plan, adopt the Administration responses to the Plan's recommendations, and adopt a Level of Service goal for fire services. BACKGROUND The Fire Department does not have a Master Plan. A proposed Master Plan has been developed by consultants, ESCi, as the first phase of a joint agreement with the City of SeaTac to evaluate whether or not the two cities' fire departments should be merged, form a separate fire district, or look for other opportunities for cooperation and coordination. It is ready for review and adoption by the City. The Administration is evaluating new sources of revenue for the City. One such source is "impact fees" through which new development helps to pay for capital facilities necessitated due to the new growth. Mayor Haggerton's goal is to analyze options and to adopt impact fees by the end of 2008. The Growth Management Act allows impact fees for parks services and for fire services, in addition to the traffic impact fees the City has already enacted. In order to consider and adopt impact fees, the City needs to have adopted a Fire Master Plan and identified a level of service goal for fire services. DISCUSSION The new Fire Master Plan evaluates the current state of the Fire Department and makes recommendations concerning a variety of issues: personnel and staffing, facilities, apparatus, and management. It shows area coverage from each of the stations, includes an inventory of Page 2 of 3 equipment and stations, and discusses the kinds of service provided by the Department. The proposed Fire Master Plan is attached as Exhibit A. The Administration has evaluated the recommendations contained in the Fire Master Plan. The recommendations can be divided into "short term" and "long term" items; both include capital facilities and operations maintenance. The short term items are needed to make up existing deficiencies which the Fire Master Plan fmds make it hard for the Fire Department to maintain the existing LOS. The Administration has evaluated these based on prudent use of equipment, cost, and sustainability. These items can be phased in over the next several years and support the existing LOS. The long term items will be needed due to growth over the next 15 years; the long term capital facilities items can be funded in part by impact fees. The Administration's response to the recommendations contained in the Fire Master Plan is attached as Exhibit B. A worksheet summarizing how the Administration would accomplish the recommendations over the next 6 years is attached as Exhibit C. The level of service goal that the Administration recommends is described in the Fire Master Plan as: "5 minutes 33 seconds response 90% of the time" 4 stations distributed throughout the City Provision of the following services: prevention, suppression, aid, rescue, haz mat response, and public education Equipment level of 3 front line engines, 1 front line aerial, and 1 front line aid car Personnel level of 3 shifts of professional firefighters per day This level of service should be provided by the Fire Department and maintained as a goal as growth occurs over the next 15 years. As mentioned, the Mayor's goal is to analyze options and to adopt impact fees by the end of 2008. There are two steps that need to be done before impact fees can be considered. The first step is to have LOS standards for both Parks and Fire. The adoption of the Fire Master Plan and Fire LOS goals as recommended below will accomplish this first step for Fire. The Community Affairs and Parks Committee is addressing adoption of LOS for Parks. Both of these items will come to COW on August 25 for discussion and public hearings. The second step needed before impact fees can be considered is an emergency Comprehensive Plan amendment to add "Fire" and the adopted LOS for Fire and Parks to the Capital Facilities Element of the Plan. The Community Affairs Parks Committee will review the Comprehensive Plan amendment on September 22, with a courtesy review by Finance Safety on October 7. After these two steps are complete, then a review and discussion of impact fees will begin. Staff will have a draft impact fee Ordinance and bring it to Finance Safety Committee for a recommendation (October 21) and to Community Affairs Parks Committee for a courtesy review (October 27). The draft impact fee Ordinance is scheduled for a COW review and Page 3 of 3 public hearing on November 10 with a Council decision to adopt or not adopt anticipated on November 17 RECOMMENDATION Adopt an Ordinance which adopts the Fire Master Plan, adopts the Administration's responses to the Plan's recommendations, and establishes a level of service goal for fire services. Attachments: Exhibit A Fire Master Plan Exhibit B Administration's Responses on Fire Master Plan Recommendations Exhibit C Worksheet for Administration's Responses on Fire Master Plan Recommendations EXHIBIT 13 City of Tukwila Administration Responses to Fire Master Plan Recommendations 8-19-08 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION Staff /Personnel Issues 1. Provide a full time Public Educator/Public Information Officer (PIO) position to oversee the public aspects of education and dissemination of information. Move existing (funded, unfilled, civilian) CERT /PE position from PW to Fire $80,000 /yr + VEHICLE ($40,000) + OFFICE SPACE Year 1 2009 Move CERT/PE position to Fire (no financial impact) 2. Establish a pro - active public education program within the city. See #1 See #1 3. Add a full time public educator in the Fire Marshal's office to oversee public education and also act as the TFD public information officer. See #1 See #1 4. Add a Training Captain to work under guidance of Battalion Chief of Training. Add an additional training _position to the Training Division Add an Assistant Chief position for logistics and strategic planning. Add a Deputy Fire Marshal, working under the guidance of the Battalion Chief Fire Marshal. Support. Internal promotion; hire entry level position to back fill Defer. Already use battalion chiefs for management. Internal promotion with replacement Use contract system or need on ongoing basis? UNION, FULL TIME Promote internally; backfill $100,000 /yr + VEHICLE + ($40,000) + OFFICE SPACE and $80,000 /yr $120,000/yr + VEHICLE + OFFIICE and $80,000 /yr $105,000 /yr + VEHICLE ($40,000) + OFFICE SPACE and $80,000 /yr Year 1 2009 Year 3 2011 Year 1 2009 Promote Training Captain Hire replacement firefighter ($13,000 and $80,000 financial imp act Promote 2ii1 Assistant Chief Hire replacement firefighter ($14,000 and $80,000 financial impact) Promote Deputy Fire Marshal. ($10,000 financial impact) 5. 6. 7. Add two civilian inspector positions for code enforcement and inspection work. Support. Help supplement annual inspections ( #10) $160,000 /yr + 2 VEHICLES ($80,000) + OFFICE SPACE Year 1 2009 Hire 2 civilian inspectors ($160,000 financial impact) 8. Staff a full time aid car. An additional 7.8 firefighters would be needed in order to staff an aid car with 2 FTEs Run Aid Car 8:00 AM -8:00 PM. Explore 12 -hour shifts for Aid Car staff. 3 PEOPLE (1 PER $430,000 /YR + OVERTIME OR $643,000/YR Year 1 2009 Put aid car in service; hire 3 personnel (experienced) ($240,00 financial impact; EXHIBIT B Administration Responses — Fire Master Plan Recommendations 8 -19 -08 Page 2 of 8 FIRE MASTER PLAN DISCUSSION COSTS YEAR ADMINISTRATION 9. RECOMMENDATIONS Support when necessitated by growth (long term). $1.44M /YR OR $1.92M /YR Year 4 2012 POSITION daily. SHIFT) = 30 -50 %; 6 PEOPLE = 80 %; 9 PEOPLE = ALMOST 100% Year 2 2010 Year 3 2011 new will be less) Hire 3 aid car staff (experienced) ($240,000 financial impact; new will be less) Evaluate need for additional 3 aid car personnel ($240,000financial impact) 9. Place an engine company at Station 54 when the ladder truck is reassigned to Station 51; this would call for 18 -24 firefighters, depending on daily coverage patterns. Support when necessitated by growth (long term). $1.44M /YR OR $1.92M /YR Year 4 2012 Evaluate; decision based on growth 10. Take steps to increase commercial inspection frequency to an annual or semi- annual inspection cycle. Support. Use civilian inspectors ( #7) See #7 11. Review to practice of having line - level. crew conduct moderate and high risk inspections and verify their training and capability to perform all risk level inspections. Support. More training for personnel so companies have capacity; tied to #4. LEAVE EASIER INSPECTIONS TO CREWS See #4 12. Increase the number of inspectors in the prevention section, limit company inspections to less complex occupancies, and ensure all company level personnel are trained to the level in which they function. See #11. SAME AS #7. TRAIN CIVILIAN INSPECTORS TO DO HIGHER LEVEL INSPECTIONS (FLAMMABLE, ETC) Do permit inspections (Fire and Bldg codes) plus critical site inspections (120 per month est.) See #7 13. Consider the use of contract fire and life safety plan review services to take the load off during busy times. Support. (example: Mall, where developer pays) LIKE MALL Support. EXHIBIT B Administration Responses — Fire Master Plan Recommendations 8 -19 -08 Page 3 of 8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION Use of Ladder Truck as an Aid Car Issue; Apparatus Issues 1. Continually review and evaluate current fire apparatus conditions and determine life expectancy and replacement based on current conditions. Support. Both Fire and Finance to do this. Year 1 2009 Support 2. Adopt and fund a long range apparatus replacement plan to meet the projected replacement schedule. See #1. Year 1 2009 See #1 3. Limit the use of the ladder truck apparatus to truck company related calls. Staff a full time 24 -hour aid car at Station 54 for medical related calls. Support. See #8 in "Personnel ". Review hours of need (need 24 hrs ?) Year 1 2009 Place aid car in 24 -hr service some of the time with 3 additional personnel; increase service in Year 2; evaluate add'! service needs in Year 3 4. Relocate the ladder truck from Station 54 to Station 51, if the southern annexation occurs along with the relocation of Station 51 to the south. If move ladder truck to Station 51 now; move Engine 51 to Station 54? Reduce use of ladder truck when bring aid car into service Year 1 2009 Year 3 2011 Bring aid car into service; reduce use of ladder truck Evaluate moving ladder truck based on growth needs 5. Relocating the ladder truck will require an additional staffed engine company to be housed at Station 54. Defer until growth occurs. Year 3 2011 Evaluate moving ladder truck based on growth needs Station Facilities Issues Start and complete a thorough space needs assessment of TFD facilities, and begin a long term funding strategy for improvements to facilities. Support. Hire architect /space planner now. Year 2010 Support. Do in conjunction with evaluation of City facilities 2. Conduct a thorough review of the condition and projected service life of the existing fire stations. See #1. See #1 EXHIBIT B Administration Responses — Fire Master Plan Recommendations 8 -19 -08 Page 4 of 8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION 3. Develop a capital facilities replacement plan and determine funding mechanisms. See #1. See #1 4. Remodel Fire Station 51, including seismic upgrades. Wait until decision on Tukwila South; growth, TS dictates • Year 4 2012 Evaluate based on growth 5. Relocate Fire Station 51 when the south annexation occurs See #4. $10M (2005$) + LAND Year 4 2012 Evaluate based on growth 6. Replace Fire Station 52 Defer. Year 5 2013 Evaluate based on growth. 7. Relocate Fire Station 52 if Station 51 is relocated. ' Defer until Tukwila South. decided. Add another engine to Station 51 instead of relocation? Year 5 2013 Evaluate based on growth. 8. Seismic and energy evaluations and possible upgrades for Station 53 Support, in conjunction with seismic /energy upgrades to all other stations. Year 2 2010 Evaluate seismic upgrades to all City facilities 9. Relocate Station 53 when north annexation occurs Defer. No. No plans for north annexation 10. Replace Station 54 Defer. Year 3 2011 Evaluate need in Year 3 Department Management Issues; Department Implementation OK; should be standard operating procedure. Year I 2009 In process; implement by Fire Department management 1. Plan and implement a method of regularly meeting with rank and file workers by Fire Chief and /or other executive staff officers 2. Prominently display and incorporate the department mission statement into department documents as appropriate. OK; should be standard operating procedure. OK; should be standard operating procedure. Year 1 2009 Year 1 2009 In process; implement by Fire Department management In process; implement by Fire :Department management 3. Audit all policies and procedures for gaps between practice and policy EXHIBIT B Administration Responses -- Fire Master Plan Recommendations 8 -19 -08 Page 5 of 8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION 4. Review and revise all policies and procedures as needed. OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 5. Establish a regular time schedule for review of SOPs (Standard Operating Procedures) OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 6. Establish a founding policy document that describes: 1) the purpose and intent of the policy manual, 2)how the manual is to be organized, 3) when a policy is to be reviewed, and 4) definitions and explicit descriptions of key words OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 7. Establish a method and responsible person to insure the Department is meeting all legal mandates. OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 8. Formally adopt a decision - making process that solicits input vertically and horizontally from the appropriate levels of the organization and create a policy that reflects this new format. OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 9. Work with local law enforcement and develop a plan for ongoing security of the fire stations. Specifically obtain their advice on perimeter fencing, security cameras, and updated access controls. OK; should be standard operating procedure. Don't anticipate law enforcement having time Year 1 2009 In process of evaluation 10. Provide theft deterrent systems for all vehicles. OK; should be standard operating procedure. Year 1 2009 .In process; implement by Fire Department management 11. Establish a method. and schedule to What does this take? IT Dep't Year 1 In process; implement by EXHIBIT B Administration Responses - Fire Master Plan Recommendations 8 -19 -08 Page 6of8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION incorporate pre -fire plans into the mobile data technology. involvement? 2009 Fire Department management 12. Coordinate with King County DEM for hazard information and update pre -fire plans accordingly. OK Year 1 2009 In process; implement by Fire Department management 13. Review the city emergency plan and update as necessary. Work with City's Emergency Management Coordinator Year 1 2009 In process; implement by Fire Department management 14. Formalize the intervention process for employees with drug /alcohol problems. OK; should be standard operating procedure. Year 1 2009 In process; implement by Fire Department management 15. Establish a model "last chance" agreement approved by both labor and management for employees with drug /alcohol problems. Conduct credit checks in addition to background checks on all applicants. ' O:K; should be standard operating procedure. OK; should be standard operating procedure. Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 In process; implement by Fire Department management In process; implement by Fire Department management New Training Captain will address New Training Captain will address 16. 17. Undertake a process of defining goals and objectives for the training program OK; should be standard operating procedure OK; should be standard operating procedure; do with new Training Captain 18. Establish annual training requirements in the form, of hours or competencies 19. Develop a system of quarterly or annual skills competency testing See #18. Year 1 2009. New Training Captain will address 20. Provide additional and focused training and management courses, such as the National Fire Academy program for personnel in the Training Division See #18. Year 1 2009 New Training Captain will address 21. Develop a department training manual that details the operation, standards and See #18 Year 1 2009 New Training Captain will address EXHIBIT 13 Administration Responses — Fire Master Plan Recommendations 8 -19 -08 Page 7of8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address Being done now; some issues remain to be resolved New Training Captain will address Implement by Fire Department management Restructure with committee of departments chaired by Mayor's Office to lead 303 Fund (and. CIP) Put on Tuknet Delegate to Human Resources requirements of the training program 22. Review and improve training data recording practice. See #18 Year 1 2009 23. Implement use of the Fire RMS training program module. See #18 Year 1 2009 24. Enhance the level of training for line staff in initial fire scene evaluation and evidence preservation. See #18 Year 1 2009 25. Increase fire investigation training for command staff and line officers. See #18 Year 1 2009 26. Consider the development of a Zone 3 (South end) Fire Investigation Team. Defer Year 1 2009 27. Continue with and expand the pre- incident planning efforts. Additional resources and expertise will be required within the prevention/ inspection division to provide support and continuity of the pre -plan process and keep pace with the additional. workload requirements. Do with new Training Captain + 2 civilian inspectors; See #18 above and #7 in Staff section Year 1 2009 Other Issues; City Implementation 1. Develop a comprehensive long range financial plan for the department. Work with Finance. Year 1 2009 2. Review the 303 Facility Fund and consider revising how the fund is • administered as related to the Fire Department. Have a committee of departments chaired by Mayor's Office lead 303 Fund (and CIP) Year 1 2009 3. Provide copies of the HR manuals as all fire stations. • Delegate to Human Resources Year 1 2009 4. Establish a process to regularly review and update HR policies.. Delegate to Human Resources Year 1 2009 New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address Being done now; some issues remain to be resolved New Training Captain will address Implement by Fire Department management Restructure with committee of departments chaired by Mayor's Office to lead 303 Fund (and. CIP) Put on Tuknet Delegate to Human Resources EXHIBIT B Administration. Responses Fire Master Plan .Recommendations 8 -19 -08 Page 8 of 8 FIRE MASTER PLAN RECOMMENDATIONS DISCUSSION COSTS YEAR ADMINISTRATION POSITION 5. Develop and implement a retention plan for HR policies. Delegate to Human Resources Year 1 2009 Delegate to Human Resources CITY LEVEL OF SERVICE (LOS) ISSUES 1. Continue and adopt existing informal level of service of 5 minutes and 33 seconds response time 90% of the time throughout the City. Agree. (Work with City Attorney on expanded definition of LOS) Year 1 2009 Adopt broader definition of LOS (including time, services, personnel, e_ qument, others) 2. Improve toward target performance objectives of National Fire Protection Association 1719 standards as the community grows. Check on these standards Evaluate the impacts of these standards 3. Base decisions on "effective" population of 157,000, not census _population Recoup costs from existing investments in capital facilities where there is still capacity to serve growth (more than needed for existing service) Review Explore whether can do Year 1 2009 Year 1 2009 Evaluate impacts Support; determine how this could be done 4. EXHIBIT C 8 -19 -08 WORKSHEET for Administration Responses on Fire Master Plan. Recommendations SHORT TERM (2008 dollars) Capital Facilities Year 1 Place existing Aid Car in service 2009 Year 2 2010 Year 3 2011 Year 4 2012 Year 5 2013 Year 6 2014 Evaluate seismic upgrades to all stations Evaluate replace Station 54 M &O Promote Training Captain Hire replacement firefighter Promote Deputy Fire Marshal Add aid car personnel (3) Move CERT /PE position to Fire Add 2 civilian inspectors Add aid car personnel (3) Expense $100,000 /yr + car + office $80,000 /yr $105,000 /yr + car + office $240,000 /yr (experienced; new will be less) $80,000 /yr + car + office $160,000 /yr + cars + office $240,000 /yr (experienced; new will be less) Funding General Fund (Differential of $13,000; $80,000; $10,000; $240,000;$160,000; for total budget impact of $503,000) Levy Lid. Lift Evaluate remodel Station 51 Move ladder to Station 51 Purchase engine for Station 54 Evaluate replace Station 52 Evaluate replace Station 53 Promote 2°° Assistant Chief Hire replacement firefighter Evaluate need for 3 aid car personnel 18 -24 personnel for engine $120,000 + car + office ($14,000 /yr differential) $80,000 /yr $240,000 /yr $1.44M /yr or $1.92M /yr Levy Lid Lift Levy Lid Lift Levy Lid Lift Levy Lid Lift LONG TERM (GROW Funding Impact fees % City _ %, -- Impact fees _% City % Impact fees % City % Impact fees % City __ %, Impact fees % City % impact fees A City % Capital Facilities M &O Expense Year 1 2009 Year 2 2010 Year 3 2011. Purchase new aid car for Station 51 Year 4 2012 Evaluate relocate Station 51 Move ladder to Station 51? Purchase engine for Station 54? Evaluate relocate Station 52 Year 5 2013 Year 6 2014 Funding Impact fees % City _ %, -- Impact fees _% City % Impact fees % City % Impact fees % City __ %, Impact fees % City % impact fees A City % INFORMATIONAL NIEMORANDUiY1 TO: Community Affairs and Parks Committee (action) Fuiance and Safety Committee (information only) CC: Mayor Haggerton Rhonda Berry FROM: Lisa Verner, Mayor's Office DATE: September 22, 2008 RE: 1) Request for "Emergency" status of proposed Comprehensive Plan Amendment 2) Proposed Comprehensive Plan Amendment ISSUE 1. Determine this Amendment is an "emergency amendment" 2. Forward this Amendment to the Plamung Commission for review and recommendation 3. Amend the Capital Facilities Element of the City's Comprehensive Plan to add "Fire" to the list of uses funded by the General Fund and to add Level of Service goals for Fire and Parks services. PROPOSAL The proposal is to amend the Capital Facilities Element of the Tukwila Comprehensive Plan on an "emergency" basis to add "Fire" to the list of uses funded by the General Fund and to add Level of Service goals for Parks and for Fire services. Add "the 2008 Fire Master Plan" and "the 2008 Parks, Recreation, and Open Space Plan" to the 3 rd paragraph under Purpose (page 161) so that it will read: o The City has prepared a comprehensive list of proposed capital facility improvements, estimated their cost and identified their potential benefits. The current information is contained in the Financial Planning Model and Capital Improvement Program, 2004 -2009, the 2008 Fire Master Plan, the 2008 Parks, Recreation, and Open Space Plan and in the Capital Facilities Element Background Report Supplement, dated 2004, all both of which are adopted by reference as part of this Plan. The City annually reviews and updates this information and will continue to do so as the implementation of the Comprehensive Plan proceeds. CAP Informational Memorandum Page 2of6 Add the word "Fire" to the 3 rd bullet point under "Issues: General Government Facilities" (page 162) so that it will read: o The General Fund includes money for fire, parks, trails and fisheries projects Add "and services" to Goal 14.1 (page 165) so that it will read: o Public facilities and services that reflect desired levels of quality, address past deficiencies, and anticipate the needs of growth through acceptable levels of service, prudent use of fiscal resources, and realistic timelines Add the Level of Service goals for Fire services to be adopted with the Fire Department Master Plan as "Policy 14.1.14" (page 166) as follows: o Use the following levels of service to guide City investments in Fire services: Establish a goal of response to calls for service within the City in 5 minutes 33 seconds 90% of the time Operate 4 Fire Stations distributed throughout the City Provide the following fire services: prevention, suppression, aid, rescue, haz mat response, and public education Maintain equipment level of 3 front line fire engines, 1 front line aerial fire engine, and 1 front line aid car Maintain personnel level of 3 shifts of professional firefighters per day Add Level of Service goals for Parks services to be adopted as an amendment to the Parks, Recreation and Open Space Plan as "Policy 14.1.15" (page 166) as follows: o Use the following levels of service to guide Parks acquisition and improvement decisions: LEVEL OF SERVICE (LOS) STANDARDS 2022 2008 Population: 24,719 Population: 17,930 (estimated) Park/Facility Service Current Unit of LOS Surplus LOS Surplus Type Area Inventory Measurement Demand (Deficit) Demand (Deficit) Up to 1 /2 1.2 0.07 acres per Mini Park mile acres 1,000 pop. 1.20 0 1.65 (0.45) Neighborhood 1 /z to 1 50.4 2.81 acres per Park" mile acres 1,000 pop. 50.40 0 69.48 (19.08) Community 1 -5 25.0 1.39 acres per Park miles acres 1,000 pop. 24.97 0 34.43 (9.46) 5 -20 132.0 7.36 acres per Regional Park miles acres 1,000 pop. 131.99 0 181.97 (49.98) 33.5 1.87 acres per Open Space acres 1,000 pop. 33.50 0 46.18 (12.68) Neighborhood 1.9 0.90 miles of trail Connector' miles per 1,000 pop. 16.11 (14.20) 22.21 (20.30) 11.4 0.64 miles of trail Regional Trail miles per 1,000 pop. 11.40 0 15.72 (4.32) Community 1 1 per Center center 15,000 pop. 1.20 (0.20) 1.65 (0.65) x 22.3 acres of neighborhood parks are school district property developed as a park. CAP Informational Memorandum Page 3 of 6 X The acreage above includes only parks in the City of Tukwila. Regional park needs can be met outside of the City boundaries. *%x Includes neighborhood connectors listed in the Walk Roll Plan. BACKGROUND 1. The City is initiating a Comprehensive Plan Amendment to amend the Capital Facilities Element of the City of TukMla's Comprehensive Plan. The Capital Facilities Element presents the goals and policies for Tukwila's Capital Facilities and begins on page 161 of the Comprehensive Plan. Plaluning under the Growth Management Act (GMA) differs from traditional capital improvement plans because it must identify specific facilities, include a realistic financing plan, and adjust the plan if funding is inadequate or if development requires previously unanticipated expansion. The Capital Facilities Element does not currently list "Fire" as one of the functional areas which may need capital facilities. It does list "Parks" as such an area. The Capital Facilities Element also does not list levels of service for existing and for future development for Fire and Parks services. 2. The City Council adopted the new Parks, Recreation and Open Space Plan in June, 2008 by Ordinance 2207; it did not include a specific level of service standard. Since then, levels of service for Parks have been discussed by Council. The Parks level of service will be adopted in September, 2008. A new Fire Department Master Plan was submitted to the City in August, 2008 and the review process by City Council has begun, it is anticipated that the Master Plan will be adopted in November, 2008. The levels of service for Fire were discussed in conjunction with the Plan. The Fire level of service will be adopted when the Master Plan is adopted. 3. The Administration is evaluating new sources of revenue for the City. One such source is "impact fees" through which new development helps to pay for capital facilities necessitated due to the new growth. Mayor Haggerton's goal is to analyze options and to adopt impact fees by the end of 2008. In order to have a discussion of whether or not to adopt Fire and Parks impact fees, the City must have the following foundation: A) Adopted Parks and Fire Master Plans with identified levels of service B) Capital Facilities Element of the Comprehensive Plan which identifies Fire and Parks C) List of Fire and Parks capital facilities needed solely due to anticipated new growth and development The Growth Management Act allows impact fees for parks services and for fire services, in addition to the traffic impact fees the City has already enacted. In order to consider and CAP Informational Memorandum Page 4 of 6 adopt impact fees, the City needs to have adopted a Fire Master Plan and identified a level of service goal for fire services. DISCUSSION Determine Emmencv The Washington Growth Management Act stipulates that jurisdictions may amend their Comprehensive Plans no more frequently than once per year unless it is an emergency as defined by the jurisdiction. TMC 18.80.020 describes the docketing procedure, including the criteria for the emergency amendment. An emergency amendment is a proposed change or revision that requires "expeditious" action to address one or more of the following criteria: 1. Preserve the health, safety or welfare of the public; 2. Support the social, economic or environmental well -being of the City; 3. Address the absence of adequate and available public facilities or services; 4. Respond to decisions by the Central Puget Sound Growth Management Hearings Board, the state or federal courts, or actions of a state agency or the legislature. This proposed amendment is considered an "emergency" under TMC 18.80.020 and necessitates expeditious action in 2008 in order to allow a discussion about and possible adoption by Council of impact fees for Fire and Parks by the end of 2008. It meets the criteria for emergency comprehensive plan amendments: 1. It preserves the health, safety and welfare of the public by adding fire services and levels of service for fire services and parks services into the adopted process for determining capital facilities necessary to provide these services to the community. 2. It supports the economic well -being of the City by meeting the Growth Management Act and establishing a foundation for future discussions on revenue to provide fire services and parks services. Review Process The City's comprehensive plan amendment process states that the Council's first review will be to determine whether or not the proposed amendment is something it would like to consider and, if so, forward it to the Planning Commission for review and recommendation. The CAP Committee determines whether or not the proposed amendment is something the Council should consider. CAP can accept the proposal as is, modify the proposal or reject the proposal. Consideration of this proposal is a legislative decision. If CAP Committee accepts or modifies the proposal, it forwards the proposal to COW with a recommendation to continue the process and forward the amendment to the Planning Commission. If the full Council forwards the proposed Amendment after a public meeting, the CAP hiformational Memorandum Page 5 of 6 Planning Commission will hold a public hearing in late October or early November and review the substance of the application. After the Planning Commission forwards a recommendation the Council will schedule a public hearing and COW discussion in November. A decision on whether or not to adopt the proposed amendment would be scheduled for the Regular Meeting in either late November or early December. Forward to Planning Commission The following criteria are used by CAP Committee and the full Council to evaluate the proposed amendment: 1. Is the issue already adequately addressed in the Comprehensive Plan? 2. If the issue is not addressed in the Comprehensive Plan, is there a public need for the proposed change? 3. Is the proposed change the best means for meeting the identified public need? 4. Will the proposed change result in a new benefit to the community? The issue is riot already addressed in the Comprehensive Plan There is a public need for the proposed change; the change will recognize a variety of facilities and services which need City capital facilities planning and implementation as well as levels of service for Fire and Parks services. Amending the Comprehensive Plan is the best way to meet this need and it is consistent with Growth Management Act and RCW 80.02 (Impact Fees) specifications. Adding the Fire and Parks levels of service (LOS) will allow the City to evaluate and prioritize new fire and parks capital facilities needs and expenditures; the community benefits when future capital facilities needs are identified, prioritized and funding determined prior to being required. RECOMMENDATION THRESHOLD DETERI'IINATION 1. Determine this Amendment is an "emergency amendment' and forward this recommendation to COW 2. Determine this Amendment should be forwarded to the Planning Commission for review and recommendation and forward this recommendation to COW 3. Recommend holding a public meeting at the Regular Meeting after COW discussion Attachments: Attachment 1: Comprehensive Plan Capital Facilities Element, pages 161 -2, 165 -6 Attachment 2: TMC 18.80 Amendments to the Comprehensive Plan and Development Regulations Attachment 3: Application CAP Informational Memorandum Page 6 of 6 FOOTNOTE: INFORMATION FOR COW DISCUSSION AND PUBLIC HEARING AFTER PLANNING COMMISSION RECOI U�IENDATON Review Process The full Council will use the following Comprehensive Plan Amendment criteria identified in the Tukwila Municipal Code: 1) TMC 18.80.010 2) TMC 18.80.050 After reviewing compliance with the criteria, Council may: 1) Adopt the proposed amendment 2) Adopt a modified version of the proposed amendment, or 3) Rej ect the amendment Amendment The current Capital Facilities Element language in the comprehensive plan does include "Parks" but does not include "Fire" as one of the functional areas in which general government facilities (capital facilities) are needed or planned. The Capital Facilities Element also does not list levels of service for existing and for future development for Fire and Parks services. The amendment will provide a substantive base in the Comprehensive Plan for the inclusion of capital facilities for the Fire Department in the City's CIP (Capital Improvements Plan). The identification of both the Fire and Parks levels of service (LOS) will allow the City to evaluate and prioritize new fire and parks capital facilities needs and expenditures. The inclusion of "Fire" and the addition of levels of service provide more specific direction concerning the spending of City funds from the General Fund. The Growth Management Act (GMA) allows cities to adopt impact fees for parks, fire, traffic and schools under RCW 82.02.090(7) if the Capital Facilities Element (CFE) of the Comprehensive Plan identifies the service(s) for which impact fees might be charged. The amendment will allow the City to evaluate whether or not to adopt impact fees for both Fire and Parks. These are actions which will allow the City to operate more efficiently and evaluate new and additional sources of revenue. Also, see application materials addressing each criterion in TMC 18.80.010 and .050. Recommendation Amend the Capital Facilities Element of the City's Comprehensive Plan to add "Fire" to the list of uses funded by the General Fund and to add Levels of Service for Fire and Parks services as proposed TUKMLA COMPREHENSIVE PLAN Capital Facilities CAPITAL FACILITIES PURPOSE This element of the Comprehensive Plan presents the goals and policies for Tukwila's Capital Facilities. It is based upon a 6-year Capital Improvement Plan, subject to annual review and updating to address changing needs and the long -term goals of the Comprehensive Plan. Planning under the Growth Management Act differs from traditional capital improvement plans because it must identify specific facilities, include a realistic financing plan, and adjust the plan if funding is inadequate or if development requires previously unanticipated expansion. A key requirement is concurrency —public facilities must be available when the impacts of development occur. The City has prepared a comprehensive list of proposed capital facility improvements, estimated their- cost and identified their potential benefits. The current information is contained in the Financial Pl anning Model and Capital Improvement Program, 2004 2009, and in the Capital Facilities Element Background Report Supplement, dated 2004, both of which are adopted by reference as part of this Plan. The City annually reviews and updates this information and will continue to do so as the implementation of the Comprehensive Plan proceeds. The Capital Facilities Element is divided into two categories: General Government Funds, which are the capital funds for all general needs, such as residential streets, arterials, buildings, parks and trails, and other improvements. (Figure 41) Enterprise Funds, which are funds whose source and use are restricted to a respective enterprise and which cannot be used for another purpose (in Tukwila, water, sewer, surface water, and the Foster Golf Course). (Figure 42) November22, 2004 161 TUKWILA COMPREHENSIVE PLAN Capital Facilities ISSUES General Government Facilities There appear to be sufficient revenues, combined with developer participation, grants, local improvement districts, and other miscellaneous sources, to enable the City to meet its capital goals. The General Government Funds are composed of the following funds: The Residential Street Program which includes projects specifically identified for residential street improvement. The arterial street program is the Transportation Improvement Program designed to correct deficiencies in arterial streets. The program uses City funds, grants, developer funds, local improvement districts, and mitigation payments. Many of the projects identified in the Capital Facilities Element will significantly reduce the current long term deficiency list. The General Fund includes money for parks, trails, and fisheries projects. k. i._� Gar v •_F w_ 162 November 22, 2004 TUKWILA COMPREHENSIVE PLAN Capital Facilities GOALS AND POLICIES Goal 14.1 Public facilities that reflect desired levels of quality, address past deficiencies, and anticipate the needs of growth through acceptable levels of service, prudent use of fiscal resources, and realistic timelines. Policies These policies are intended to ensure the availability of financing to accomplish the goals expressed in the various other elements of the Comprehensive Plan over the next 20 years. General Government Policies 14.1.1 Ensure that capital facilities are provided within sixyears of the occurrence of impacts that degrade standards 14.1.2 Update the sixyear financial planning model annually to review and reassessgrow0% revenue, and cost totals and forecasts. 14.1.3 Review capital facilitles needs every three years. 14.1.4 Continue to target a minimum of 33 percent of total sales tax proceeds to pay for capital projects 14.1.5 Balance infrastructure investment between the residential and commercial sectors 14.1.6 Support policies and practices that will maintain an A -1 bond rating or better for the City by sound governmental budgeting and accounting principals, revenue diversity, and promoting the economic well -being of the City. 14.1.7 Allow issuance of bonds for facilities if repayment can be made from revenue allocations. 14.1.8 Consider projects identified in the Capital Improvement Plan for general operating revenues if substantial funding from grants, developers, other jurisdictions, or other funding sources becomes available. 14.1.9 Include a dedicated facilityfund and allocation forfuture building needs in the financial planning model. November22, 2004 165 TUaCVALA► COMPREHENSIVE PLAN Capital Facilities 14.1.10 Consider City finding for preliminary engineering and design of commercial street projects if the City determines that the public's health, safety, and wep�ire-will be benefited. 14.1.11 Use a mitigation -based fee system for each affected City function as determined in the State Environmental Policy Act evaluation of individual development applications. 14.1.12 Continue to pay for and improve residential area local access streets and collector arterials in accordance with the prioritized list of residential street projects, and provide interfund loans or transfers for neighborhood water and sewer deficiencies. 14.1.13 To provide a more timely option for residential street improvements, property owners may form local improvement districts and the City may pay for the design, preliminary engineering, construction engineering, and local improvement district formation costs Residents will pay the other costs such as, undergrounding utilities in the street and undergrounding from the street to their house, for the actual eonsOuction, and for any improvements on private property such as rockeries, paved driveways, or roadside plantings. Enterprise Fund Policies 14.1.14 Structure utility rates and charges for services to ensure adequate infrastructure development in addition to operation and maintenance requirements. 14.1.15 Maintain adequate reserved working capital balances for each enterprise fund's annual expenditures. 14.1.16 Provide sewers to all residential and commercial areas in the City as a safety and health issue by using a combination of operating revenues, grants, loans, bonds, voluntary local improvement district formations, and interfund loans. 14.1.17 Use bonded indebtedness as a funding alternative when there is a general long -term benefit to the respective enterprise fund. 14.1.18 Continue to fund the correction of single family residential neighborhood infrastructure deficiencies. 166 November 22, 2004 TUKWILA MUNICIPAL CODE Chapter 18.80 18.80.015 Documents to be Submitted with AMENDMENTS TO THE Application COMPREHENSIVE PLAN AND A. Applications for amendments to the compre- DEVELOPMENT REGULATIONS hensive plan or development regulations shall provide the following documents in such quantities as are Sections: specified by the Department: 18.80.010 Application 1. An application form by the 18.80.015 Documents to be Submitted with Department. Application 2. King County Assessor's map(s) which 18.80.020 Docket show the location of each property within 300 feet of 18.80.030 Notice and Comment the property which is the subject of the proposed 18.80.040 Staff Report amendment. 18.80.050 Council Consideration 3. Two sets of mailing labels for all property 18.80.060 Council Decision owners and occupants (businesses and residents) including tenants in multiple occupancy structures, within 300 feet of the subject property. 18.80.010 Application 4. A vicinity map showing the location of the Any interested person (including applicants, citi- site. zens, Tukwila Planning Commission, City staff and 5. A surrounding area map showing compre- officials, and staff of other agencies) may submit an hensive plan designations, zoning designations, shore application for an amendment to either the compre- line designations, if applicable, and existing land uses hensive plan or the development regulations to the within a 1000 foot radius from the site's property lines. Department of Community Development. Such 6. A site plan, including such details as may applications are for legislative decisions and are not be required by the Department. subject to the requirements or procedures set forth in 7. A landscaping plan, including such details TMC Chapters 18.104 to 18.116. In addition to the as may be required by the Department. requirements of TMC 18.80.015, the application shall 8. Building elevations of proposed structures, specify, in a format established by the Department: including such details as may be required by the 1. A detailed statement of what is proposed Department. and why; 9. Such photomaterial transfer or photostat of 2. A statement of the anticipated impacts of the maps, site plan and building elevation, including the change, including the geographic area affected and such details as may be required by the Department. the issues presented by the proposed change; 10. Such other information as the applicant 3. An explanation of why the current determines may be helpful in evaluating the proposal, comprehensive plan or development regulations are including color renderings, economic analyses, photos, deficient or should not continue in effect; or material sample boards. 4. A statement of how the proposed B. The Department shall have the authority to amendment complies with and promotes the goals and waive any of the requirements of this section for specific requirements of the Growth Management Act; proposed amendments which are not site specific or 5. A statement of how the proposed when, in the Department's discretion, such informa- amendment complies with applicable Countywide lion is not relevant or would not be useful to considera- Planning Policies; tion of the proposed amendment. 6. A statement of what changes, if any, (Ord. 1770 §S3, 1996) would be required in functional plans (i.e., the City's water, sewer, storm water or shoreline plans) if the 18.80.020 Docket proposed amendment is adopted; A. The Department shall maintain a docket of all 7. A statement of what capital improvements, proposed changes to the Comprehensive Plan and if any, would be needed to support the proposed development regulations that are submitted. if either change, and how the proposed change will affect the the Department or the Council determines that a pro- capital facilities plans of the City; and posed change may be an emergency, the Department 8. A statement of what other changes, if any, shall prepare the staff report described below and are required in other City codes, plans or regulations to forward the proposed change to the Council for implement the proposed change. immediate consideration, subject to the procedural (Ord 1770 §S2, 1996; Ord. 1758 §I(part), 1995) requirements for consideration of amendments. An emergency amendment is a proposed change or revision that necessitates expeditious action to address one or more of the following criteria: Pace 18 -134 Printed January 2006 TITLE 18 —ZONING 1. Preserve the health, safety or welfare of 18.80.050 Council Consideration the public. A. The City Council shall consider each request 2. Support the social, economic or environ- for an amendment to either the comprehensive plan or mental well -being of the City. development regulations at a public meeting, at which 3. Address the absence of adequate and avail the applicant will be allowed to make a presentation. able public facilities or services. Any person submitting a written comment on the 4. Respond to decisions by the Central Puget proposed change shall also be allowed an opportunity Sound Growth Management Hearings Board, the state to make a responsive oral presentation. Such oppor- or federal courts, or actions of a state agency or the legis- tunities for oral presentation shall be subject to reason lature. able time limitations established by the Council. B. Non emergency changes shall be compiled and B. The Council will consider the following in submitted to the Council for review on an annual basis deciding what action to take regarding any proposed in March so that cumulative effects of the proposals can amendment: be determined. Proposed changes received by the 1. Is the issue already adequately addressed Department after January 1 of any year shall be held in the Comprehensive Plan? over for the following year's review, unless the Coun- 2. If the issue is not addressed in the cil or the Department determines the proposed change Comprehensive. Plan, is there a public need for the may be an emergency. proposed change? (Ord. 2071 §l, 2004; Ord. 1770 §54, 1996; 3. Is the proposed change the best means for Ord. 1758 §1(part), 1995) meeting the identified public need? 4. Will the proposed change result in a net 18.80.030 Notice and Comment benefit to the community? The docket-of proposed changes shall be posted in C. Following Council consideration as provided the offices of the Department and made available to any by TMC 18.80.050A and 18.80.050B, the City Council interested person. At least four weeks prior to the shall take action as follows: Council's annual consideration of the changes proposed 1. refer the proposed amendment to the on the docket, the City shall publish a notice in a Planning Commission for further review and a newspaper of general circulation in the City, generally recommendation to the City Council; describing the proposed changes including areas 2. defer further Council consideration for one affected, soliciting written public input to the or more years to allow the City further time to evalu- Department of Community Development on the ate the application of the existing plan or regulations; or proposed changes, and identifying the date on which 3. reject the proposed amendment. the Council will consider the proposed changes. (Ord 1856 §I, 1998; Ord 1770 §55, 1996; (Ord. 1758 §1(part), 1995) Ord 1758 §1(part), 1995) 18.80.040 Staff Report 18.80.060 Council Decision A. At least two weeks prior to Council Following receipt of the Planning Commission's consideration of any proposed amendment to either recommendation on a proposed amendment referred the comprehensive plan or development regulations, to the Commission, the City Council shall hold a the Department shall prepare and submit to the public hearing on the proposal, for which public notice Council a staff report which addresses the following: has been provided as required under the Public Notice 1. the issues set forth in this chapter; of Hearing chapter of this tide. Following the public 2. impact upon the Tukwila Comprehensive hearing, the City Council may: Plan and zoning code; 1. adopt the amendment as proposed; 3. impact upon surrounding properties, if 2. modify and adopt the proposed amendment; or applicable; 3. reject the proposed amendment. 4. alternatives to the proposed amendment; (Ord. 1856 §2, 1998; Ord. 1758 §1(part), 1995) and 5. appropriate code citations and other relevant documents. B. The Department's report shall transmit a copy of the application for each proposed amendment, any written comments on the proposals received by the Department, and shall contain the Department's recommendation on adoption, rejection or deferral of each proposed change. (Ord. 1758 §1(part), 1995) Printari Jnnnary 2nn6 Rage 18 -135 APPLICATION Amendment to Capital Facilities Element Tukwila Comprehensive Plan REQUEST: The proposal is to amend the Capital Facilities Element of the Tukwila Comprehensive Plan to add "Fire" to the list of uses funded by the General Fund and to add Level of Service goals for Parks and for Fire services. Add "the 2008 Fire Master Plan" and "the 2008 Parks, Recreation, and Open Space Plan" to the P paragraph under Purpose (page 161) so that it will read: o The City has prepared a comprehensive list of proposed capital facility improvements, estimated their cost and identified their potential benefits. The current information is contained in the Financial Planning Model and Capital Improvement Program, 2004 -2009, the 2008 Fire Master Plan, the 2008 Parks, Recreation, and Open Space Plan and in the Capital Facilities Element Background Report Supplement, dated 2004, all both of which are adopted by reference as part of this Plan. The City annually reviews and updates this information and will continue to do so as the implementation of the Comprehensive Plan proceeds. Add the word "Fire" to the P bullet point under "Issues: General Government Facilities" (page 162) so that it will read: o The General Fund includes money for fire, parks, trails and fisheries projects Add "and services" to Goal 14.1 (page 165) so that it will read: o Public facilities and services that reflect desired levels of quality, address past deficiencies, and anticipate the needs of growth through acceptable levels of service, prudent use of fiscal resources, and realistic timelines Add the Level of Service goals for Fire services to be adopted with the Fire Department Master Plan as "Policy 14.1.14" (page 166) as follows: o Use the following levels of service to guide City investments in Fire services: Establish a goal of response to calls for service within the City in 5 minutes 33 seconds 90% of the time Operate 4 Fire Stations distributed throughout the City Provide the following fire services: prevention, suppression, aid, rescue, haz mat response, and public education Maintain equipment level of 3 front line fire engines, 1 front line aerial fire engine, and 1 front line aid car Maintain personnel level of 3 shifts of professional firefighters per day Add Level of Service goals for Parks services to be adopted as an amendment to the Parks, Recreation and Open Space Plan as "Policy 14.1.15" (page 166) as follows: o Use the following levels of service to guide Parks acquisition and improvement decisions: Application for Comprehensive Plan Amendment Page 2 of 7 LEVEL OF SERVICE (LOS) STANDARDS 2022 2008 Population: 24,719 Population: 17,930 (estimated) Park/Facility Service Current Unit of LOS Surplus LOS Surplus Type Area Inventory Measurement Demand (Deficit) Demand (Deficit) Up to 1 /2 1.2 0.07 acres per Mini Park mile acres 1,000 pop. 1.20 0 1.65 (0.45) Neighborhood 1 /2 to 1 50.4 2.81 acres per Park" mile acres 1,000 pop. 50.40 0 69.48 (19.08) Community 1 -5 25.0 1.39 acres per Park miles acres 1,000 pop. 24.97 0 34.43 (9.46) 5 -20 132.0 7.36 acres per Regional Park miles acres 1,000 pop. 131.99 0 181.97 (49.98) 315 1.87 acres per Open Space acres 1,000 pop. 33.50 0 46.18 (12.68) Neighborhood 1.9 0.90 miles of trail Connector' miles per 1,000 pop. 16.11 (14.20) 22.21 (20.30) 11.4 0.64 miles of trail Regional Trail miles per 1,000 pop. 11.40 0 15.72 (4.32) Community 1 1 per Center center 15,000 pop. 1.20 (0.20) 1.65 (0.65) x 22.3 acres of neighborhood parks are school district property developed as a park. The acreage above includes only parks in the City of Tukwila. Regional park needs can be met outside of the City boundaries. Includes neighborhood connectors listed in the Walk Roll Plan. There are three reasons for this amendment: Inclusion of "Fire" provides a substantive base from which to include fire capital facilities in the City's Capital hnprovement Plan (CIP); "Parks" is already listed. Identifying the levels of service for Fire and Parks provides a foundation to determine what has been achieved and what will be achieved in the future. This amendment is one of the necessary steps which must be accomplished before the City of Tukwila may evaluate whether or not to adopt impact fees for Fire and Parks services. The Growth Management Act (GMA) and the impact fee section of the Revised Code of Washington (RCW) call for Fire and Parks services to be identified in the adopted Capital Facilities Element of the Comprehensive Plan (RCW 36.70A.070(3) and RCW 82.02.050(4)) before impact fees are adopted. BACKGROUND: The City Council adopted the new Parks, Recreation and Open Space Plan in June, 2008 by Ordinance 2207; it did not include a specific level of sei ice standard. Since then, levels of Application for Comprehensive Plan Amendment Page 3 of 7 service for Parks have been discussed by Council. The Parks level of service will be adopted in September, 2008. A new Fire Department Master Plan was submitted to the City in August, 2008 and the review process by City Council has begun; it is anticipated that the Master Plan will be adopted in November, 2008. The levels of service for Fire were discussed in conjunction with the Plan. The Fire level of service will be adopted when the Master Plan is adopted. This proposal is considered "categorically exempt" from environmental review under the State Environmental Policy Act (SEPA), per WAC 197 -11 -800 (20). ENIERGENCY: This proposed amendment is considered an "emergency" under TMC 18.80.020 and necessitates expeditious action in 2008 in order to allow a discussion about and possible adoption by Council of impact fees for Fire and Parks by the end of 2008. It meets the criteria for emergency comprehensive plan amendments as demonstrated below: It preserves the health, safety and welfare of the public by adding fire services and levels of service for fire services and parks services into the adopted process for determining capital facilities necessary to provide these services to the community. It supports the economic well -being of the City by meeting the Growth Management Act and establishing a foundation for future discussions on revenue to provide fire services and parks services. CRITERIA WHICH MUST BE MET BY THE PROPOSED AMENDMENT: COMPREHENSIVE PLAN AMENDMENT CRITERIA (TMC 18.80.010) 1. A detailed statement of what is proposed and why Please see statements above. 2. A statement of the anticipated impacts of the change, including the geographic area affected and the issues presented by the change The amendment will provide a substantive base in the Comprehensive Plan for the inclusion of capital facilities for the Fire Department in the City's CIP (Capital Improvements Plan). The amendment will comply with a Growth Management Act (GMA) requirement and the impact fee section of the Revised Code of Washington (RCW); it will allow the City to evaluate whether or not to adopt impact fees for both Application for Comprehensive Plan Amendment Page 4 of 7 Fire and Parks (RCW 36.70A.070(3) and RCW 82.02.050(4)). This amendment applies city -wide. 3. An explanation of why the current comprehensive plan or development regulations are deficient or should not continue in effect; (be specific; cite policy numbers and code sections that apply!) The current Capital Facilities Element language in the comprehensive plan does include "Parks" but does not include "Fire" as an area in which general government facilities (capital facilities) are planned (see Bullet point E3 under "Issues: General Govermnent Facilities" in the Capital Facilities Element, page 162). The current language does not include levels of service for either Fire or Parks. The inclusion of "Fire" and the addition of levels of service provide more specific direction concerning the spending of City funds from the General Fund. They also allow the City's consideration of Fire and Parks impact fees. 4. A statement of how the proposed amendment complies with and promotes the goals and specific requirements of the Growth Management Act The Growth Management Act (GMA) allows cities to adopt impact fees for parks, fire, traffic and schools under RCW 82.02.090(7). In order to do this, the Capital Facilities Element (CFE) of the Comprehensive Plan must identify the service(s) for which impact fees might be charged. Currently, "Parks" is identified in the CFE but "Fire" is not, the amendment will correct this and meet the GMA. 5. A statement of how the proposed amendment complies with applicable Countywide Planning Policies Four Countywide Planning Policies address levels of service, capital facilities plans and/or parks: LU -29 All jurisdictions shall develop groNvth phasing plans consistent with applicable capital facilities plans to maintain an Urban Area served with adequate public facilities and services to meet at least the six year intermediate household and employment target ranges consistent with LU- 67 and LU -68. These growth phasing plans shall be based on locally adopted definitions, service levels, and financing cormnitments, consistent with the Growth Management Act requirements. (rest of policy not reproduced) (emphasis added) LU -45 Jurisdictions' comprehensive plans for Urban Centers shall demonstrate compliance with the Urban Centers criteria. In order to promote growth within Centers, the Urban Center plan shall establish growth strategies which: Application for Comprehensive Plan Amendment Page 5 of 7 c. Provide a wide range of capital improvement projects, such as street improvements, schools, narks and oven space, public art and community facilities; (rest of policy not reproduced) (emphasis added) CC -11 All jurisdictions shall work cooperatively to ensure parks and open spaces are provided as development and redevelopment occur. (emphasis added) CC -13 All jurisdictions shall develop coordinated level -of- service standards for the provision of parks and open spaces. (emphasis added) Regarding LU -29, The City has a 6 year CIP and will adopt "service levels" (levels of service) for Fire and Parks. It will adopt lists of capital facilities needed to support anticipated future growth as existing levels of service as additions to the CIP. This proposed amendment supports these actions and is consistent with this Count} -vide Planning Policy. Regarding LU -45, the City currently identified needed capital facilities and improvement projects for Parks. it will identify capital facilities needed as a result of future growth; these will be added to the CIP and, it is anticipated, be funded through impact fees. This proposed amendment supports these actions and is consistent with this Countywide Planning Policy. Regarding CC -11, the City adopted a new Parks, Recreation and Open Space Plan in June, 2008 which addresses facilities needed as development and redevelopment occur. This proposed amendment supports these actions and is consistent with this Countywide Planning Policy. Regarding CC -13, the City is in the process of adopting clear and easily administered level of service standards for Parks. It is anticipated these standards will be adopted on September 2, 2008. This proposed amendment supports these actions and is consistent with this Countywide Planning Policy. 6. A statement of what changes, if any, would be required in functional plans (ie, the City's water, sewer, storm water or shoreline plans) if the proposed amendment is adopted No changes will be required in the City's functional plans if this amendment is adopted. It allows the City to fully implement the adopted Parks, Recreation and Open Space Plan and the to- be- adopted Fire Department blaster Plan (functional plans). 7. A statement of what capital improvements, if any, would be needed to support the proposed change, and how the proposed change will affect the capital facilities plan of the City Application for Comprehensive Plan Amendment Page 6 of 7 No capital improvements would be needed to support the proposed change. In future, the proposed amendment will provide a substantive basis for including "Fire" capital improvements in the CIP. A list of capital facilities that are needed to maintain the levels of service and are due solely to future growth will be added to the City's CIP in the event Fire and Parks impact fees are adopted. As impact fees become available, projects on these lists will be constructed or purchased. 8. A statement of what other changes, if any are required in other City codes, plans or regulations to implement the proposed change Level of service standards have been adopted for Parks; they will be adopted for Fire in Fall, 2008. After review and evaluation, if the City Council decides to move forward on impact fees, an ordinance for Fire and Parks impact fees will be adopted. COMPREHENSIVE PLAN AMENDMENT CRITERIA (TMC 18.80.050) 1. Describe how the issue is addressed in the Comprehensive Plan. If the issue is not adequately addressed, is there a need for the pa change? Yes, there is a need for the proposed amendment. The current Capital Facilities Element language in the comprehensive plan does include "Parks" but does not include "Fire" as an area in which general government facilities (capital facilities) are planned (see Bullet point #3 under "Issues: General Government Facilities" in the Capital Facilities Element, Comprehensive Plan page 162). The current language does not include levels of service for either Fire or Parks. The inclusion of "Fire" and the addition of levels of service provide more specific direction concerning the spending of City funds from the General Fund. They also allow the City's consideration of Fire and Parks impact fees. 2. P`hy is the proposed change the best means for meeting the identified public need? What other options are there for meeting the identified public need? The proposed amendment is a necessary step which must occur in order for the City to have a discussion concerning whether or not to adopt impact fees for "Fire" and "Parks." The Growth Management Act requires that the Capital Facilities Element identify the services for which impact fees might be obtained. There are no other ways to accomplish this step. 3. Thy will the proposed change result in a net benefit to the community? If not, what type of benefit can be expected and why? The amendment will provide a substantive base m the Comprehensive Plan for the inclusion of capital facilities for the Fire Department in the City's CIP (Capital Improvements Plan). Both the Fire and Parks levels of service (LOS) will allow the Application for Comprehensive Plan Amendment Page 7of7 City to evaluate and prioritize new fire and parks capital facilities needs and expenditures. The amendment will comply with a Growth Management Act (GIVIA) requirement and allow the City to evaluate whether or not to adopt impact fees for both Fire and Parks. These are both actions which will allow the City to operate more efficiently and evaluate new and additional sources of revenue. The cominunity benefits when future capital facilities needs are identified, prioritized and funding determined prior to being required.