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HomeMy WebLinkAbout1978-11-21 Budget Hearing MinutesNovember 21, 1978 7:00 P.M. CALL TO ORDER COUNCIL MEMBERS OTHERS PUBLIC WORKS DEPARTMENT TUKWILA CITY COUNCIL City Hall BUDGET HEARING Conference Room 3 M I N U T E S City Council President Van Dusen called the Tukwila City Council Budget Hearing to order. BOHRER, HARRIS, HILL, JOHANSON, SAUL, TRAYNOR, VAN DUSEN. Terence Monaghan, Director of Public Works; Dick Williams, Public Works Superintendent; Doris Phelps, Administrative Secretary. Page 110 Public Page 110 accepted as submitted. Works Administra- tion Page 111 Page 112 Page 113 Public Works Engineering Page 114 115 Pages 116 117 Page 118 Public Works Maintenance Administration Pages 119 120 Page 121 Building Maintenance Pages 122 123 Pages 124 125 Page 126 Park Maintenance 0.Z Personal Services, Supplies, and Other Services and Charges were dis- cussed as requested by the Department and as allocated by the Mayor. Mr. Monaghan explained where there were differences in the amount re- quested and the Mayor's allocation. The Council concurred with the Mayor's recommendations. Mr. Monaghan said he concurred with the Mayor's recommendation in respect to the half -time receptionist to be shared with OCD. He said he would share the high school girl, at no expense to the City, with the OCD Department. This page was accepted in accordance with the Mayor's comments. Mr. Monaghan stated neither the position of Senior Engineer nor Junior Engineer are currently on the payroll. He said he was receiving appli- cations and some of the resumes were encouraging. Page 113 approved. Personal Services, Supplies, and Other Services Charges were dis- cussed and the Mayor's recommendations were noted. Pages 114 and 115 accepted per the Mayor's allocation. Mayor's comments were noted and pages accepted as submitted. Councilman Bohrer asked Mr. Monaghan to explain the position of Assis- tant Public Works Superintendent. Mr. Monaghan said this amount of $420 for 1979 is to pay a City employee for filling in as Superintendent of Public Works during vacation time, illness, or absence of the Super- intendent. An employee is used who has done the job for at least three years. Mr. Monaghan stated the full time secretary position would be offered to the secretary who has been working on a part -time basis. He said the secretary writes letters, takes care of the time cards, attendance records, inventories, telephones, and does all of the neces- sary paper work. The Council noted that the Mayor had recommended that the part -time clerk be made full time. Pages 118 was accepted. Personal Services, Supplies, Other Services, and Capital Outlay were discussed. Mr. Monaghan explained differences in the Department requests and the Mayor's allocation. It was noted that Capital Expen- diture No. PW 9 -1 was for a Microfilm reader /printer. Mr. Monaghan explained the need for this purchase. PW 9 -2 request for an IBM Selec- tric Typewriter was noted. The Council approved these expenditures. Page accepted as submitted. Mr. Monaghan explained landscaping had been deleted by the Mayor as it is included in the recreation budget. Pages approved as submitted. Mr. Monaghan explained the various line items. Councilman Hill asked about utilizing employees in different departments. Mr. Monaghan said they were using building maintenance personnel wherever they are needed. Capital Expenditure request PW 9 -3 for a rotary lawn mower and PW 9 -3 for a lawn sweeper were approved as requested. TUKWILA CITY COUNCIL BUDGET HEARING November 21, 1978 Page 2 PUBLIC WORKS DEPARTMENT Contd. Page 127 Pages 128 129 Recreation Page 130 City Street Pages 131, 132, 133, and 134 Page 161 Water a3ag Councilman Traynor said with respect to the request for a 3/4 ton pickup he would like to suggest that the matter of vehicles be put in committee for investigation. Council President Van Dusen said he thought the consideration of the purchase of the vehicle should take place at a later date. Mr. Monaghan said the present vehicle is a 1968 Chevrolet with 54,000 miles on it. He said he would get the main- tenance records and mileage records for the Council. Councilman Traynor said he would like to see all of the vehicles in one place at one time and see what they look like. Mr. Monaghan said they are all in at night and on the week end. He said the Council could look at them at any time, if they would let him know in advance. Pages accepted as submitted. Councilman Traynor said he had made a survey of cities in the State who had approximately the same amount of streets to maintain as Tukwila, and the number of employees they have. He said he had picked cities within 20 miles of Tukwila. Councilman Hill said he wondered if these other cities with comparable miles of streets get as much traffic as those in Tukwila. He said Tukwila gets lots of traffic be- cause of Southcenter and the freeway interchange. Mr. Monaghan said we need to consider the factor of the residential streets. He said we have a high commitment in terms of pot holes, street cleaning, and clearing up after accidents, there is maintenance of sidewalks, signals, etc., that requires immediate attention. He said there is a high level of service given to the residents. He said in the 22 miles of streets in Tukwila, 70% of it is in industrial areas. Councilman Traynor re- ferred to Anacortes and said it is a busy place. Mr. Monaghan said it has one street that has high usage, the one leading to the ferry, and that is maintained by the State. He said the mileage for Tukwila does not include Interurban Boulevard, which is presently maintained by the State. Mr. Monaghan said we need to consider the high usage of streets and high level of service in Tukwila. Mr. Monaghan said a lot of the street maintenance in other cities is contracted out. Page 130 approved by Council. Pages approved by Council. Pages 135 140 Pages approved by Council as submitted. The Council noted that the Mayor's comments stated he proposed to use the Arterial Street Fund ($50,750) for the preliminary engineering for Grady Way Bridge and Southcenter Boulevard Phase III projects. He also said in his comments that he proposed the deletion of the rehabilitation of Southcenter Parkway, Baker Boulevard, and Andover Park West. He commented that he proposed to add $7,500 to preliminary engineering and $45,000 for con- struction of a traffic signal. This signal will be installed at the highest priority location established in the traffic study. Capital Expenditure No. PW 9 -5 for two barrel pumps was approved by Council. Pages 141 142 Pages approved by Council as submitted. Arterial Street There was discussion between Mr. Monaghan and Councilman Traynor regard- ing the justification of the number of employees needed in the Water Department. Council President Van Dusen said the number of employees could be considered at a later date. MOVED BY TRAYNOR, SECONDED BY SAUL, TO DELETE THE EXTRA LABOR IN THE WATER DEPARTMENT. Councilman Bohrer said he concurred with Councilman Traynor. He said he felt in the two departments we must have someone who can do the job of reading meters. Mr. Monaghan said management is attempting to provide the City with the best utilization of people. He said the use of the work order, started in May, served many purposes. He said his Department had taken cuts where it has been necessary. He said he would ask for more labor if he thought it was needed, and would cut down if it was shown the labor was not needed. Councilman Bohrer said he thought Mr. Monaghan was doing a great thing with Public Works and he liked the idea of the work order. *MOTION FAILED, WITH TRAYNOR AND SAUL VOTING YES. TUKWILA CITY COUNCIL BUDGET HEARING November 21, 1978 Page 3 PUBLIC WORKS DEPARTMENT Contd. G43a y Pages 162 165 Mr. Monaghan referred to the Mayor's comments on Page 165 regarding his support of the change in the method proposed in reading the water meters. He stated in the comments that the work order system now in effect in the Public Works Department assures the maximum utilization of manpower between all sections. Accounting charges and overhead charges are now being computed and billed to comply with the State Auditor's report. A metal detector has been requested that can also satisfy the requirements of the Police Department. Capital Expenditures W -9 -1 for a D -4 tapping machine and 9 -2 for a metal detector were approved by the Council. Pages 166, 167, Mr. Monaghan referred to the Mayor's comments where he said the budget 168, 169, 170 for the Sewer reflects a reduction of one person and the transfer of Sewer the Utility Accountant to the Finance Division. Accounting charges will be billed. Overhead charges are now being computed and billed to comply with the State Auditor's report. Capital Expenditure 9 -1 (Sewer) for an emergency discharge pipe and 9 -2 (Sewer) for an air blower were approved by Council. ADJOURNMENT Council President Van Dusen said the Budget Review Hearings would be 11:00 P.M. continued to November 27, 1978 during the Committee of the Whole Meeting. Gar3 Van busen, City Council President Norma Booher, Recording Secretary