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HomeMy WebLinkAbout1978-11-27 Committee of the Whole MinutesNovember 27, 1978 TUKWILA CITY COUNCIL 7:00 P.M. COMMITTEE OF THE WHOLE MEETING CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS APPROVAL OF MINUTES PUBLIC HEARING Consider the improvement of 62nd Ave. So. and So. 153rd and create LID #29 MINUTES oZ 330 City Hall Council Chambers Council President Van Dusen called the Committee of the Whole Meeting to order at 7:06 P.M. BOHRER, HARRIS, HILL, JOHANSON, VAN DUSEN. Council President Van Dusen excused Councilman Traynor from the meeting, stating he was working. MOVED BY HILL, SECONDED BY HARRIS, THAT THE MINUTES OF THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING HELD NOVEMBER 13, 1978 BE APPROVED AS PUBLISHED. Councilman Bohrer stated he did not make the remark regarding the "problem with the walkie talkie in the industrial area" noted in the fifth paragraph on page 1. Councilman Harris said she had asked the question. *CARRIED, WITH ABOVE- MENTIONED CORRECTION NOTED. MOVED BY HILL, SECONDED BY HARRIS, THAT THE MINUTES OF THE TUKWILA CITY COUNCIL BUDGET REVIEW MEETINGS HELD NOVEMBER 14, 15, AND 16, 1978 BE APPROVED AS PUBLISHED. CARRIED. Council President Van Dusen declared the Public Hearing open at 7:10 p.m. He said the purpose of the Hearing was to consider the City of Tukwila declaration to improve a portion of 62nd Avenue South and South 153rd Street, creating L.I.D. No. 29, and assessing the cost and expense of such improvements against the property specially benefitted. Ed Robinson, 6433 South 153rd, Tukwila, stated he had not been notified of the intended improvements. He asked which portion of 153rd would be improved. Terry Monaghan, Director of Public Works, said Mr. Robinson's property was excluded, the widening of the street in front of his prop- erty would be on the City right -of -way. Mr. Robinson asked if the widening of the street would increase traffic on that street? Mr. Monaghan said it was the hope of the City that it would not increase. He said the new developments that are being put in will increase traffic, but residents will be encouraged to use 62nd Street rather than 153rd. Mr. Robinson said his driveway is located right at the Stop Sign. Mr. Monaghan said when the preliminary design is completed there will be more public meetings to get public input. He said this street improvement was scheduled for 1981, but the program has been accelerated so it can be done at this time. The public hearings will be held before street construction begins. He said the LID assessments would affect only those whose property will be specially benefitted. He said he discusses the improvements with the property owners right at the spot. Gordon Davison, 13410 NE 36th Street, Bellevue, said he was representing the property owners to the northwest known as the Boeing Engineers property. He said they support LID 29 insofar as they realize that storm, water, and sewer utilities must be adjacent to their property in order for it to be developed. He said, however, they object to the crea- tion of a three -lane, paved roadway, feeling that such improvements are unnecessary at this time. Also, he said they strongly object to the proposed 12 foot cut, reducing the elevation of the roadway at the inter- section of 62nd and 153rd by that amount. Only approximately half of that amount of grade reduction, according to Northward's engineers, is necessary to accomplish the City's goal of making that intersection safe for pedestrians and traffic. He said the present LID for three lanes of traffic and a 12 foot cut apparently will cost $542,350. If a two lane road was developed and a cut to a depth of 6 feet made, he said he had been told the approximate cost of the LID would be $433,880, decrea- sing the total overall cost by approximately 20 He said they supported the proposed LID with the changes mentioned. Councilman Bohrer said he would like Staff to respond on their reasons for a three -lane street, which is 62nd Avenue South. Frank Martin, Jones Associates, said they had done the preliminary design and with the amount of traffic on 62nd Avenue South a left turn lane was necessary. He said they had felt this necessary as a safety factor. Councilman Bohrer asked about the 12 foot cut versus the 6 foot cut, and what area would be affected. Mr. Davison said the City would have to take a cut into their property. He said they felt this could be reasonably done with just a 6 foot cut. He said it had been their estimate that it would amount to $100,000. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING November 27, 1978 Page 2 PUBLIC HEARING Contd. LID 29 Mr. Martin agreed that a 6 foot cut would reduce cost, but they had des- igned the street for 25 mile per hour traffic and provided necessary sight for that speed. He said the 12 foot cut was the best they could do. He said in the final design they would try to build it up as much as possible. Mr. Phil Frick, representing Affiliated American Corporation, Bellevue, owners of the project known as Cottage Creek Condominiums, wished to express their objections to the preliminary assessment roll. He said their objections were as follows: The agreement dated June 7, 1978 between the City of Tukwila and Affiliated American Corporation pertaining to participation in a future LID for street improvements is now withdrawn due to the revision and expansion of the scope of the project. The original understanding of the intent of this agreement was to fulfill obligations to that "Property Use and Development Agreement" executed between the City of Tukwila and Mrs. R. N. Wingate on February 5, 1968. He said they had obtained a firm construction cost of $37,895 from a reputable general contractor on February 16, 1978. Their consent, at the time they signed the LID participation agreement, was with the understanding that our cost would not exceed $37,895. He said they were, therefore, withdrawing their participation in the proposed LID. On the basis of their understanding of the LID and its associated costs, they have no alternative but to oppose its formation. The cost projection of $98,000 for their portion is unacceptable. He said they cannot determine whether the methods under which the assessment was computed is fair insofar as their piece of property is concerned. He said they would be pleased to meet with the City at any time to discuss their present objections. He said they would like to ask for a two week delay so they can discuss with the City the method of assessment. Mr. Frick continued that the original assessment was $37,000. Councilman Bohrer asked the scope of the project when it was $37,000. Mr. Frick said in the agreement with Mrs. Wingate in February 1968 the City said before development could be started the street had to be improved. He said the LID came along and they thought that was fine until they found out how large it was. He said the estimate was given before the LID was increased. Councilman Hill recalled he was on the Council when this was discussed before and specifications were not made as to how the street would be improved. Mr. Frick said upgrading of the street was mentioned. Mr. Frick introduced their consulting engineer, Mr. Larry Prough, Box 3586, Federal Way. He said this is the first he has seen of the preliminary assessment rolls. He said with regard to the engineering of the proposed project he has not seen the street cross sections or the profile for improvement of the street. He could not, therefore, determine if the estimates were liberal or conservative. He requested a two week delay to look over the plans. Mr. Martin, Jones Associates, said the assessment roll has been on file in the City Clerk's office for two weeks. He said he has profiles and cross sections but they are not reproducible. He said anyone could look at them. Councilman Saul arrived at the meeting at 7:30 p.m. Mr. Martin, Jones Associates, said the assessment roll map is on the wall in the Council Chambers. He said, referring to the map, that the property improvement is a 35 foot roadway beginning at Southcenter Parkway and continuing to the east to the edge of the colored portion on map. He said at that point they propose merging into a narrower roadway. Included would be curbs, gutters, and drainage. He said they propose an 8 inch water main replacing the 6 inch water main. He said this was for fire protection. He said it would begin at Southcenter Parkway and go to 65th. He said the sanitary sewer would start at the point indicated on the map to the intersection of 62nd and 153rd. There would also be some storm drainage. He said he felt the cost estimate was quite conservative. He said the geologist has indicated there are solid rock formations. He said if, in the final design, it is found the rock formations are not so extensive, it will be reflected in the cost. Mr. Martin said notices were sent to the property owners who would be benefitted by the LID at least two weeks ago. Maxine Anderson, City Clerk, said it should be noted that a letter of protest had been received from VIP's Restaurant who lease property from Mr. Kato. They said they objected to the proposed assessment in the amount of $17,486.67. They said the assessment greatly exceeds any benefit, if any, to the property. Mr. Monaghan said VIP's restaurant has a lease on the property and intend to develop a motel there. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING November 27, 1978 Page 3 PUBLIC HEARING Contd. LID 29 contd. DISCUSSION Ehmke /Kato/ Kato Rezone, Rezone R -3 C -1 to R -4 3 3 Kjell Stoknes, OCD Director, indicated the location of the property on the wall map. Mr. Monaghan explained the assessment roll is made up and the assessment to each property owner is apportioned according to the amoun of property that will be affected and benefitted by the LID. Mr. Monaghan said the next step will be to prepare an ordinance establishing the LID. The affected property owners can then file a protest. If 60% object the ordinance will be null and void. He said there will be development on 62nd Avenue and the proposal is to have streets and utilities adequate to serve the developments. He said the street has to be improved, we can do it on an LID or we can do it on a petition of the property owners who will benefit from the improvements, or it can be done by the property owners under a property agreement. He said he thought it would be reasonable to give the two week extension requested by Mr. Frick. He said the property owners would have to accept some method to improve the street. Council President Van Dusen said the same method was used for this assessment as those in the past. Councilman Bohrer said he was in favor of the two week extension. He said he felt it would be unwise to delay the improvement for a long time, if it is delayed a year it would mean prices would escalate at least 10 and the City was criticized on a recent LID because it had to be delayed and prices increased. He said there are lots of units that will be served and development will be stymied if we cannot get underway with the LID. Councilman Harris asked if this LID was started as a result of a petition, a developer's agreement, or in- house. Mr. Monaghan said it was established as a result of a developer'! agreement. He said water was added because the water system was not adequate, there are no sanitary sewers on 62nd and that had to be provided. Mayor Bauch said this is a health and safety factor. The road has to be improved and occupancy permits will be withheld until the roads are improved. MOVED BY HILL, SECONDED BY SAUL, TO GRANT A TWO WEEK DELAY ON LID 29 AND RECOMMEND THE PROPOSED ORDINANCE ESTABLISHING LID 29 BE ON THE AGENDA OF THE DECEMBER 11, 1978 COMMITTEE OF THE WHOLE MEETING. CARRIED. Mr. Monaghan, Director of Public Works, said he and Mr. Jones would be in the City Hall and their office would be open for consultation with any of the property owners. Councilman Hill said if any of the developers could come up with a less expensive method that would meet City standards their suggestions would be welcomed. There being no further comments from the audience, Council President Van Dusen declared the Public Hearing closed at 8:00 P.M. RECESS MOVED BY HILL, SECONDED BY JOHANSON, THAT THE TUKWILA CITY COUNCIL 8:00 8:10 P.M. COMMITTEE OF THE WHOLE MEETING RECESS FOR TEN MINUTES. CARRIED, WITH BOHRER AND SAUL VOTING NO. The Tukwila City Council Committee of the Whole Meeting was called back to order with Council Members present as previously listed. Mr. Ehmke, property owner, said his original plans had been revised. He said the total number of units would be 102 rather than the original 114. It would be 17 six plexes rather than the original 19. There would be 205 parking stalls, two per unit, the units would be 19.4 per acre rather than 21.7. He said the site coverage was 112,472 square feet or 49 recreation space required was 20,400 square feet and they had provided 29,000 plus square feet. Council President Van Dusen asked if the drive- ways had been changed. Mr. Ehmke said they are 23 feet which was shown on the old plan. Kjell Stoknes, OCD Director, said he thought the parking aisles should be 23 feet. He said the code required one and one -half parking spaces per unit and they had provided two. Mr. Mecklenburg, architect, said it was their intent that the Condominium Owners Association Declaration, By -Laws and Covenants, shall provide that no recreation vehicle be allowed to park on the site. He said they feel it would be impossible to provide such parking for all owners, therefore, in fairness to all it seems that off -site storage arrangements by each individual would be more equitable. Mr. Stoknes said he did not see a problem re- garding the parking of recreation vehicles. He said the density is down two units and everything has been reduced. Councilman Bohrer said he TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING November 27, 1978 Page 4 DISCUSSION Contd. Ehmke /Kato/ Kato Rezone, Rezone R -3 C -1 to R -4 contd. Consideration of retaining a con- sulting firm for the admin. reg. of CATV CATV Franchises STANDING COMMITTEE Finance Personnel Committee Chairman Harris reported that the Finance Committee had met with the data processing people and some information had been obtained. They are completing phase 1 of the study. OTHER Administration Policy Procedure 01 -25 RECESS 8:50 9:00 P.M. BUDGET REVIEW Police Dept. Page 69, Administration REPORTS d33$t did not accept Mr. Mecklenburg's definition of recreation vehicle which would be any vehicle 8' 6" x 20' x 8' high and shall include travel trailers, campers, busses, and boats. He said a lot of small recreation vehicles could park in a regular parking space. Mr. Ehmke said they had to draw the line somewhere, it looks pretty cluttered up with recreation vehicles parked around. He said there are plenty of storage facilities around where they could be parked. Councilman Bohrer said this recreation vehicle parking does not appear to be part of the condition of the rezone, the rezone only uses the site plan as a matter of reference. Councilman Harris said this recreation vehicle parking would have to be policed by the condominium owners and not the City. MOVED BY HILL, SECONDED BY SAUL, THAT THE NECESSARY ORDINANCE BE PREPARED FOR THE REZONING OF THE EHMKE /KATO /KATO PROPERTY AND IT BE ON THE AGENDA OF THE DECEMBER 4, 1978 REGULAR COUNCIL MEETING. CARRIED. John McFarland, Administrative Assistant, said we have a franchise with Cable TV. He said the Federal Communications Commission is turning over to local government the responsibility of regulating and administrat- ing the CATV and CATV franchises. He said we have contracted with the City of Seattle for about $500 a year in 1978. He continued that the former director for the City of Seattle has established a consulting service which would offer a scope of services not to exceed $175 a year. Some of their services would be receiving and solving complaints, admin- istration of all franchises, consumer protection, advise the City regard- ing bonds and insurance, evaluate and ascertain if the City is properly protected. Mr. McFarland continued that Mr. Hurd has a lot of experience in this field. He said he thought language could be inserted in the contract that would permit the City to terminate the contract if they were not satisfied. MOVED BY JOHANSON, SECONDED BY HARRIS, THAT A CONTRACT BE DRAWN UP AND IT BE ON THE AGENDA OF THE DECEMBER 4, 1978 REGULAR COUNCIL MEETING. CARRIED. Administrative Assistant John McFarland stated Administration Policy Procedure 01 -25 was to establish procedures for securing City Hall during non working hours, weekends, and holidays and to establish procedures for providing access to City Hall by employees during non working hours, weekends, and holidays. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE COMMITTEE OF THE WHOLE MEETING RECESS FOR TEN MINUTES. CARRIED. The Committee of the Whole meeting was called back to order by Council President Van Dusen with Council Members present as previously noted. Police Chief Sheets said he felt it was important to have two lieutenants. He said the supervision of two is important. He said the Police Department has asked for this second lieutenant for the past three years. He said they have to have this division of supervision to operate efficiently. One would supervise the training and the other the operations. Councilman Hill said his concern is what will do the most good for the City, the addition of two patrolmen or one lieutenant. Chief Sheets said it would be most difficult to weigh and balance an answer. Each person has an important roll in the Police Department. If the officers are untrained they are of no value to the City. Council President Van Dusen asked if all training is done in- house. Chief Sheets said there is a program in conjunction with Washington State. He said he would like 40 hours of training for every officer. He said they also feel in the Department that one of the priorities is the job evaluation program. Council UKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING November 27, 1978 Page 5 Police Dept. Budget Review contd. Page 70 Page 71 Page accepted as submitted. Page 72, Investigation President Van Dusen said the matter of added personnel would be considered at the end of the budget hearings. Chief Sheets explained that the line item of Transportation ($2,500) was for all departments of the Police. Page accepted. Chief Sheets said they would like to request a position of Evidence Technician. It will be a non commissioned job with no enforcement re- sponsibilities. He said current laws require stringent controls on the intake, storage, and disposal of all property found, confiscated, or impounded as items of evidence by the Police Department. It is essentially a clerical function since each step must be documented with the final result being a "paper trail" tracing each separate handling of every item from intake to disposal. Absolute accountability for each item is a necessity. The State Auditors demand complete and accurate control over evidence and property. He said Sgt. McQueen has been doing the job. Council President Van Dusen asked how many hours a day the task required. Chief Sheets said it was three to four hours a day. He said he would like an evidence technician and they could do other clerical jobs. Sgt. McQueen explained the tasks required on the job. Mayor Bauch said 25% of the total budget goes to the Police Department and it is necessary to decide what is the level for the resources at hand. Council President Van Dusen said the decision on the added personnel would not be made at this time. Page 73 Capital Equipment Request 9 -1, 9 -2, 9 -3, 9 -4 (share with OCD) approved. Page 74 75 Pages approved as submitted. Page 84 Pat Lowry, Crime Prevention Director, said his salary is a grant which Crime Prevention was basically for five years. Last year it was cut and 1979 is the last year the job will be financed. He said he would like to know the direc- tion he should take after this year. He said he would like to stay with Tukwila. Mayor Bauch said he would go on record that his job would be on the Mayor's budget for next year. Page 85 10:30 P.M. Mr. Lowry said the way the program is going now they have a senior group doing the residential surveys. He said they have done one -third of the residents in town. The phone solicitation has been done. The Canyon Estates have been done, the rest of the survey has been private residences. Mr. Lowry said he thought the City has the best program in the State. He said there will be expansion in the City and he would like to take the program in 1980. He said he feels this is where the population explosion will take place which will cause crime to rise and crimes against persons have already gone up. Councilman Hill asked if it is professionals doing the burglaries. Mr. Lowry said it all depends most of the crime is done by amateurs. Council President Van Dusen said he would support the Mayor in his statement that Mr. Lowry, Crime Prevention Director, be in the City Budget for 1980. Councilman Harris said she felt Pat Lowry was doing a good job. Page 84 approved. Mayor Bouch explained that extra labor is the balance of the grant and it can be used anywhere. Capital Equipment Request No. P -9 -7 for two Varda Alarms was approved by the Council. Page 86 Council approved page as submitted. Council President Van Dusen said the Council would continue the Budget Hearings on the Police Department on Tuesday, November 28, 1978 at 7:00 p.m. in Conference Room 3. 7 7 Gary trf Dusen, City Council' President Norma Booher, Recording Secretary X 336