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HomeMy WebLinkAbout2017-12-18 Public Safety MinutesCity of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes December 18, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Jay Wittwer, Bruce Linton, Rachel Bianchi, Joseph Todd, Jack Pace, Laurel Humphrey (by phone) Guests: Dee Riley & Bill Dobyns, Lydig Construction; Justine Kim & Ethan Bernau, Shiels Obletz Johnsen; Jerry Thornton, Siting Advisory Committee; Steve Goldblatt, PSP Program Management Quality Assurance consultant; Erika Loynd, DLR Group; Zak Idan, Councilmember-elect CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Agreement: Fire department Staffing and Overtime Management System Staff is seeking Council approval of an agreement with Kronos Inc. for a Workforce Telestaff system for the Fire Department in the amount of $23,000 for 2017, $37,045 for 2018, and $15,480 thereafter for three years of cloud hosting. The current system of timekeeping in the Fire Department is both manual and time consuming, and automating this will create numerous efficiencies. The Kronos product was selected from 6 vendors as the best solution. Committee members asked questions about training, use by other cities, and integration with current systems. They expressed support for alleviating employee hours currently devoted to the manual system. UNANIMOUS APPROVAL. FORWARD TO JANUARY 2, 2018 REGULAR MEETING. B. Purchase: City Identification Badge Printer Staff is seeking Committee approval of a printer and supporting hardware for City employee badges in the amount of approximately $6,000. Washington State and King County Emergency Management have introduced a badge template they would like all government agencies to use and are offering the software free of charge. Standardization across jurisdictions would be helpful in the event of a large-scale emergency. The new printer will also put a clear coating on the badge which will address the problem with the current badges where photos are becoming unidentifiable due to ink smearing. Because this is an unbudgeted capital purchase between $5,000 and $39,000, staff requires Committee approval to move forward. UNANIMOUS APPROVAL. There was Committee consensus to move the discussion with Lydig Construction as the next order of business. Public Safety Committee Minutes December 18, 2017 C. Public Safety Plan: Disadvantaged Business and Apprenticeship Utilization The City Council has continuously expressed strong support for ensuring the participation of disadvantaged business enterprises (DBEs), apprenticeships and local hires in the construction projects associated with the Public Safety Plan. The Public Safety Committee has had ongoing discussions in 2017 regarding the most effective way to meet these goals. Lydig Construction, the General Contractor/Construction Manager for the fire stations, has a very strong record and a full-time staff member focused on this issue. Representatives from Lydig briefed the Committee on its apprenticeship program, DBE strategies, and demonstrated successes. Lydig has delivered 15% or more in apprenticeship utilization and requires that of its subcontractors. They also have a database of local firms and suppliers including 1,269 local DBE subs. Lydig has a robust outreach approach and will partner with the City on identifying events and relevant connections in the Tukwila community. On its current school project in Mount Vernon, approximately $22 million has been awarded to local vendors in Whatcom and Skagit County. Chair McLeod asked if there was pushback or criticism for a more formal community workforce agreement/project labor agreement approach. Mr. Dobyns stated that it is difficult to work under project labor agreements in this competitive construction market and sometimes small and local firms won't spend their time on them when there is other work available. Lydig is committed to its approach as described to the Committee. Mr. Goldblatt offered that he has worked with Lydig and is extremely supportive of their methods as a way for the City of Tukwila to meet its goals. He reasserted that a project labor agreement would add to the existing budgetary stress on the Public Safety Plan projects. When the City was in the process of selecting Lydig for GC/CM of the fire stations, this issue was a big part of the rating and results, and the selection process for GC/CM of the Justice Center will be no different. Councilmembers expressed support for the strategies discussed. The Committee urged staff and consultants to keep the Council and the community informed on the progress of meeting these goals. DISCUSSION ONLY. D. Public Safety Plan: Justice Center Program and Program Estimate Staff is seeking Council direction for DLR Group to move forward to the schematic design and cost estimation phase of the Justice Center Project. The programming phase, which included a vision statement from Council, community outreach, best practices and site tours, is now complete and preliminary layout drawings were presented to the Committee. The program is limited to the 45,500 square foot building outlined in the Public Safety Bond, but includes planning for future growth. As the Council discussed with regard to the fire station projects, current market conditions have resulted in construction cost estimates much higher than originally budgeted. Based primarily upon increased construction, site development, and land acquisition/business assistance costs, there is a preliminary funding gap of about $38 million, which is lower than what is referenced in the packet due to savings projected for site development work. There are other potential savings that should come from the work that the City of SeaTac is doing along Military Road South. Public Safety Committee Minutes December 18, 2017 Administration recommends proceeding with the schematic design phase which will result in more realistic numbers to be used when the Council makes budgetary decisions next year. City Administration has identified several possibilities for closing the funding gap which will be explored in greater detail during the development of the 2019-2020 budget. Chair McLeod asked why certain figures, such as site development, couldn't have been more accurately predicted. Ms. Kim, SOJ's Public Safety Plan project manager, stated that there are a lot of unknowns associated with site development and more information will result in more reliable numbers. When estimators put together preliminary numbers for the bond, a lot of assumptions were made and at that time nothing was known about where the City would site its buildings. Mr. Goldblatt stated that he supports the Council authorizing moving forward to schematic design on this building. He feels that it is a good investment for the City to continue working toward a more realistic schematic design estimate with the input of the yet -to -be - selected GC/CM. At that time, the Council will need to seriously assess the estimate in light of the City Administration's funding efforts. Councilmember Quinn asked that the budget projection visually show in the packet which costs are tied directly to the cost of construction (everything except land acquisition/business assistance and site development). Staff indicated they would highlight the areas that are calculated as a percentage of the construction costs in the packet going to the full Council on January 2, 2018. Councilmember Quinn brought up the recent report from the Public Safety Bond Financial Oversight Committee and stressed that staff should keep them informed on what is going on while also being explicit about their purview, which is ensuring bond expenditures are in alignment with the purposes set forth in the bond. The Committee members each expressed support for moving forward to schematic design. They requested that Mr. Goldblatt attend the January 2, 2018 full Council discussion on this topic. COMMITTEE CONSENSUS TO PROCEED WITH SCHEMATIC DESIGN. FORWARD TO JANUARY 2, 2018 REGULAR MEETING. III. MISCELLANEOUS Chair McLeod thanked Councilmember Duffie for his service to the Public Safety Committee this year and his overall service on the City Council for the past 36 years. Adjourned 6:52 p.m. Committee Chair Approval Minutes by LH, Reviewed by RB, SG