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HomeMy WebLinkAboutREG 2018-01-02 COMPLETE AGENDA PACKETTuesday, A a Tukwila City Council Agenda ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ De'Sean Quinn + Kate Kruller Dennis Robertson, Council President + Thomas McLeod January 2, 2018; 7:00 PM • Ord #2564 • Res #1924 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS Oath of Office administered by Mayor Ekberg for Council positions, with terms ending December 31, 2021: • Verna Seal, Position #1 • Thomas McLeod, Position #3 • Zak Idan, Position #5 • De'Sean Quinn, Position #7 3. APPOINTMENTS Appointments and reappointments. (1) Planning Commission: a) Confirm the appointment of Heidi Watters to Position #6 on the Planning Commission, with a term expiring 12/31/2019. (2) Arts Commission: a) Confirm the reappointment of Helen Enguerra to Position #6 on the Arts Commission, with a term expiring 12/31/2021. b) Confirm the reappointment of Alexander Villella to Position #7 on the Arts Commission, with a term expiring 12/31/2021. (3) Civil Service Commission: a) Confirm the reappointment of Ron Johnston to Position #1 on the Civil Service Commission, with a term expiring 12/31/2021. (4) Community -oriented Policing Citizens Advisory Board: a) Confirm the reappointment of Jun Castillo to Position #1 on the Community -oriented Policing Citizens Advisory Board, with a term expiring 12/31/2021. b) Confirm the reappointment of Jerry Thornton to Position #4 on the Community -oriented Policing Citizens Advisory Board, with a term expiring 12/31/2021. c) Confirm the appointment of Roger Arnold to Position #7 on the Community -oriented Policing Citizens Advisory Board, with a term expiring 12/31/2021. (continued...) P9.1 Pg.S Pg.13 REGULAR MEETING Tuesday, January 2, 2018 Page 2 3. APPOINTMENTS (cont.) (5) Equity and Social Justice Commission: a) Confirm the reappointment of Kathy Hougardy to Position #1 on the Equity and Social Justice Commission, with a term expiring 12/31/2019. b) Confirm the appointment of Mikkell Roeland to Position #3 on the Equity and Social Justice Commission, with a term expiring 12/31/2019. c) Confirm the reappointment of Roy Busch to Position #7 on the Equity and Social Justice Commission, with a term expiring 12/31/2019. d) Confirm the reappointment of Aaron Draganov to Position #8 on the Equity and Social Justice Commission, with a term expiring 12/31/2019. (6) Human Services Advisory Board: a) Confirm the appointment of Katrice Cyphers to Position #2 on the Human Services Advisory Board, with a term expiring 12/31/2019. b) Confirm the reappointment of Jonathon Joseph to Position #5 on the Human Services Advisory Board, with a term expiring 12/31/2020. (7) Library Advisory Board: a) Confirm the reappointment of Marie Parrish to Position #3 on the Library Advisory Board, with a term expiring 12/31/2019. b) Confirm the reappointment of Linda McLeod to Position #5 on the Library Advisory Board, with a term expiring 12/31/2019. (8) Park Commission: a) Confirm the reappointment of Matt Mega to Position #3 on the Park Commission, with a term expiring 12/31/2020. b) Confirm the appointment of Cory Briscoe to Position #4 on the Park Commission, with a term expiring 12/31/2018. c) Confirm the reappointment of Don Scanlon to Position #5 on the Park Commission, with a term expiring 12/31/2020. d) Confirm the appointment of Ivan Cockrum to Position #7 on the Park Commission, with a term expiring 12/31/2018. Pg.15 Pg.17 Pg.19 Pg.21 4. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (p/ease limit your comments to five minutes per person). To comment on an item fisted on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT AGENDA a. Approval of Minutes: 12/4/17 (Regular Mtg Amended); 12/11/17 (Special Mtg.) b. Approval of Vouchers: Year-end 2017 and 2018 (continued..) REGULAR MEETING Tuesday, January 2, 2018 Page 3 6. UNFINISHED BUSINESS Technology & Innovation Services Department quarterly update. Pg.25 7. NEW BUSINESS a. Election of 2018 Council President. b. A resolution establishing the titles, duties and schedule of the standing City Council Committees for 2018. c. Authorize the Mayor to sign an agreement with Kronos for the Workforce TeleStaff system for Fire Department staffing and overtime management in the amount of $114,004.00. d. An ordinance to fix the amount of compensation for Councilmembers for years 2018 through 2021. e. Council consensus on the Justice Center schematic design and estimate. Pg.37 Pg.39 Pg.45 Pg.59 Pg.65 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.209 9. MISCELLANEOUS 10. EXECUTIVE SESSION — Potential Litigation and Pending Litigation — Pursuant to RCW 42.30.110(1)(i) — 30 minutes 11. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials - ----- -----_ Meeting Date Prepared by Mayor's iew Council review 01/02/18 CT ITE NFORMATION ITEM No. 3 1 ST AFFSPC)NSC)I: MAYOR EKBERG ORIGINAL AGENDA DATE: 1/2/18 AG,NI A1TI WWI ,E Recommended appointments and Reappointments to Boards & Commissions CA Z"L GORY ❑ DiicuJsion Mtg Date U Motion Date 01/02/18 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg SPONSOR ❑Council VAMay or El HR. ❑DCD ❑Finance ❑Fire [ITS •P&R ❑Police ❑PIYI ❑Court SPONSOR'S Recommended appointments and reappointments to the Arts Commission, Civil Service SUMMARY Commission, COPCAB, Equity & Social Justice Commission, Human Services Advisory Board, Library Advisory Board, Park Commission and Planning Commission RI;VIF'.WI1D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: E. Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: • Parks COMIVIITTEE RECOMMENDATIONS: SPONSOR/AI CommrrrEI. MIIN. Mayor's Office COST IMPACT FUND SOURCE EXPENDrTURL REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/02/ 18 MTG. DATE ATTACHMENTS 01/02/18 Informational Memorandum dated 12/3/17 01/02/18 Informational Memoradum dated 12/18/17 01/02/18 Informational Memorandum dated 12/22/17 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council CC: Planning Commission FROM: Mayor Ekberg / DATE: December 4, 2017 SUBJECT: Planning Commission Appointment Position #6 on the Planning Commission was recently vacated. We advertised the vacancy for a closed period of time and after review of the applications, I am recommending the appointment of Heidi Watters to this position. Heidi currently serves on the Park Commission and the Tree and Environment Committee. She has experience with landscape architecture, environmental horticulture and urban forestry that will be beneficial to the Planning Commission. The term for this position expires December 31, 2019. I have attached a copy of her application. RECOMMENDATION I am recommending this appointment be confirmed by Council at he January 2, 2018 Council Meeting. 3 4 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila,WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsCommsAtukwilawa.gov Website: www.tukwilawa,cov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. NAME: Watters Last ADDRES Street MAILING ADDRESS (if different): n/a HOME PHONE: nia CELL/MOBILE PHONE. self EMPLOYER: E-MAIL. DATE: 11117117 Heidi First R Tukwila 98168 Please check all that apply to you within the City of Tukwila limits: CI Resident 0 Business Owner/Representative 0 School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply). COMMISSIONS: • BOARDS & COMMITTEES: El Arts 0 Civil Service 0 Equity & Social Justice 0 Park E] Planning ID Community Police o Human Services 0 Library El Lodging Tax El Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes", please list: Park Commission AVAILABLE TO ATTEND MEETINGS: El Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): El INTERVIEW DATE: FOR CITY USE ONLY: APPOINTED: CI Yes 0 No TERM EXPIRES: 5 Heidi 6 Watters BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT ProfessionallComunity Activities (organizations, clubs, service groups, etc): Park Commission, Tukwila 201;6 -present Forest Steward, Green Tukwila Partnership 9/17 -present Stewardship Squad 10/11 present White Center Food Bank 03/11 present Tree and Environment Committee, Tukwila 2012-201 Talk Time, Foster Library 9/15 - 6/16 Tukwila Adult Literacy Program 9/04 - '1 /06 Camp Wishkah, summers 96 - 99 Cultivating Communities and YWCA Girls Inc., Highpoint 1/98 8/98 Center for Urban Horticulture Greenhouse 1/97 - 3/97 2016-2017 Hobbies/Interests: I am passionate about working for the greater good in my community in both humanitarian and environmental spheres. Other interests include backcountry skiing, backpacking, gardening, literature, knitting, cooking and current events. Qual ica as related to this position: With dual degrees in Landscape Architecture and Environmental Horticulture/Urban Forestry I have gained both domestic and international experience, providing me with significant exposure to highly diverse projects and professional environments. My international knowledge of designed environments complements my extensive knowledge of PNW parks, culture, maintenance, issues, species and ecosystems. I have practical experience in landscape architecture covering the entire design process, from initial client meetings all the way through design drawings, construction documents, installation, maintenance and even restoration. My work has included a wide breadth of partners and interests, including municipalities, government agencies, private individuals, large non -profits, community grant applicants, children, teachers, parents and interdisciplinary design professionals. Other col onal information for consideration: My husband, Eric Doherty, and I are proud to call Tukwila home since 2002. We raise two daughters, four chickens and a cat in our little one -hundred year old house with a Little Free Library in Riverton, which we have owned since 2003. Eric is a dectective with the Kent Police Department and both of our extended families are longtime King County residents going back to my Great Grandfather- who was Eric's Grandma's family physician in West Seattle before California Ave was even paved! We are junior high school sweethearts lucky enough to have deep roots in this wonderful region we care so deeply about. Tukwila is, an exciting city at the crux of many fascinating and rich issues comprising modern life from fast growth and international diversity to environmental stewardship and historical preservation. I am blessed to call Tukwila home and am honored to serve my city. Appy -nt's Signatu 11/17/17 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information -regarding the boards or commissions, please call (206) 433-1800. 17 November2017 The Honorable Allan Ekberg Mayor of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mayor Ekberg, l am writing to express my interest in the vacant position on the Tukwila Planning Commission. After serving on Tukwila's -Park Commission and the Tree and Environment Committee, I would be pleased to further contribute my broad expertise in landscape architecture and environmental horticulture/urban forestry to my local community. Working on domestic and international landscape design has provided me with significant exposure to both highly diverse projects and professional environments within both of my fields. My varied work experience spans design and project management at the world-class Missouri Botanical Garden, designing native tapir exhibits for Panama's Summit Zoo, drafting, drought -tolerant landscapes for local residences and planting Carex at low tide in Tukwila's North Wind's Weir. My international knowledge of park environments complements my extensive knowledge of Pacific Northwest parks, culture, maintenance, issues, species and ecosystems. I am proud to be the Green Tukwila Partnership's first Forest Steward, I have practical experience in landscape architecture which covers the entire design process, from initial client meetings all the way through design drawings, construction documents, installation, maintenance and even restoration. My experience includes a wide breadth of partners and interests, including municipalities, government agencies, private individuals, large non -profits, community grant applicants, children, teachers, parents and interdisciplinary design professionals. This unique integration of local and international experience in both design and the environment provides me with an insightful foundation from which to advise on development in Tukwila. I would appreciate the opportunity to again offer my wide array of expertise in landscape architecture and environmental horticulture/urban forestry by serving on Tukwila's Planning Commission. Enclosures. resume and application form Heidi SUMMARY The Planning Commission would benefit from my well-rounded professional landscape experience, as well as my history of service on the Park Commission and the Tree and Environment Committee. My background includes working with diverse environmental interests from the design desk to the meeting table, as well as on the ground implementation. Additionally, my husband and I have been Tukwila homeowners since 2003; we enjoy raising our children here, particularly in the great outdoors. SKILLS Plants and Ecology — from native restoration to cultivated landscapes, including design, planning and hands-on installation. Diverse Professional Experience - private, public, non-profit, residential, commercial, architectural, environmental, educational and regulatory interests from local to international. Project Design and Management — conceptual/construction documents, maintenance plans, master planning, coordination and analysis. EXPERIENCE Owner Heidi Rose Watters Landscape Design Tukwila, WA — 2003 -present Commissioner Tukwila Park Commission Tukwila, WA — 2016 -present Committee Member Tukwila Tree and Environ Tukwila, WA — 2012-2013, 2016-2017 en t Co ttee Associate Landscape Designer PJA Architects + Landscape Architects Seattle, WA — 2003-2006 Project management and exhibit design for US and international zoos and botanic gardens, including the Columbus Zoo and Aquarium, Singapore's Jurong Bird Park, the National Zoo, the Milwaukee Zoo, the El Paso Zoo, Panama's Summit Zoo and Botanic Gardens, the Fairchild Tropical Botanic Garden and the Missouri Botanical Garden. Martin McLaren Scholar I Garden Clubs of America United Kingdom Interchange Fellowship London, Edinburgh and Logan, UK - 2001-2002 Garden intern at the Royal Botanic Gardens Kew, Royal Botanic Gardens Edinburgh and Logan. Landscape Design Intern at Arabella Lennox Boyd Landscape Design. Extensive UK garden touring, from small-scale private to municipal to complex institutional. Grounds Maintenance and Visitor Center Desk Washington Park Arboretum Seattle, WA —1996-2001 Design Practicum The Portico Group Seattle, WA — 2000 Intern Puget Sound Urban Resources Partnership Seattle, WA — 1999 EDUCATION University of Washington 2001 Bachelor of Science — Environmental Horticulture and Urban Forestry Bachelor Landscape Architecture, Magna Cum Laude SERVICE Forest Steward, Green Tukwila Partnership 9/17 -present Stewardship Squad 10/11 - present White Center Food Bank 03/11 - present Talk Time at Foster Tukwila Adult Lite Library; 9/15 - 6/16 racy Program 9/04 - 1/06 Camp Wishkah, summers 96 - 99 Cultivating Communities and YWCA Girls Inc., Highpoint 1/98 Center for Urban Horticulture Greenhouse 1/97 - 3/97 Domestic Abuse Women's Network (DAWN) 10/95 8/97 Childhaven 10/94 - 3/95 AWARDS 8/98 01-02 GCA, UK Interchange Fellowship/Martin McLaren Scholarship 2001 ASLA Honor Award for Excellence 2001 ASLA Honor Award for Outstanding Team Achievement 2001 ASLA Merit Award for Outstanding Team Achievement 2001 College of Forest Resources Senior Project Presentation Award 97-01 Dean's Lists - Forestry and Architecture 2000 Mary Gates Research Grant 2000 James Ridgeway Endowment Scholarship 2000 WA State Federation of Garden Clubs Scholarship 1999 Peterson College of Forest Resources Scholarship 1995 Youth Citizenship Award, Soroptimist International REFERENCES AND PORTFOLIO' Available upon request. 10 Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: December 18, 2017 SUBJECT: Boards and Commissions Appointments and Reappointments ISSUE Several Boards and Commissions have positions where the term expires on December 31, 2017. I am recommending appointments and reappointments as follows: A copy of the application for each new appointment is attached. Arts Commission Position #6: Helen Enguerra has served in this position and I am recommending she be reappointed for an additional term. Her new term will expire December 31, 202 Position #7: Alexander Villella has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2021. Civil Service Commission Position #1: Ron Johnston has been serving on the Civil Service Commission in Position #2. His term expires December 31, 2017. Position #1 was recently vacated by Bruce Paquette. I would like to reappointment Ron Johnston to serve the remainder of the term for Position #1. We are currently advertising a vacancy for Position #2. The term for this position expires December 31, 2021. Community Policing Citizens Advisory Board Position #4: Jerry Thornton has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2021. Position #7: This position will be vacated December 31, 2017. I have attached the application of Roger Arnold. Roger has worked with people in need and is interested in working with the police department. I am recommending he be appointed to this position. His term will expire December 31, 2021. Equity and Social Justice Commission Position #1: Kathy Hougardy has served in this position and I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2019. Position #3: This position will be vacated December 31, 2017. I have attached the application of Mikkell Roeland. Mikkell has contacts with several local organizations working to improve social equity and she is excited to serve her community. I am recommending she be appointed to this position. Her term will expire December 31, 2019. Position #7: Roy Busch was recently appointed to this position after it was vacated. I am recommending he be reappointed for an additional term. His new term will expire December 31, 2019. 11 INFORMATIONAL MEMO Page 2 Position #8: Aaron Draganov has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2019. Human Services Advisory Board Position #2: This position is currently vacant. I have attached the application of Katrice Cyphers. Katrice works for the Tukwila School as the On -Time Graduation Specialist at Foster High School. I am recommending she be appointed to this position. The term for this position expires December 31, 2019. Position #5: Jonathon Joseph has served in this position and I am recommended he be reappointed for an additional term. His new term will expire December 31, 2020. Library Advisory Board Position #3: Marie Parrish has served in this position and I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2019. Position 5: Linda McLeod has served in this position and I am recommending she be reappointed for an additional term. Her new term will expire December 31, 2019. Park Commission Position #3: Matt Mega has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Position #4: This position is currently vacant. I have attached the application of Cory Briscoe. Cory enjoys the outdoors and regularly volunteers at the East Duwamish Greenbelt. I am recommending he be appointed to this position. The term for this position expires December 31, 2018. Position #5: Don Scanlon has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2020. Position #7: This position is currently vacant. I have attached the application of Ivan Cockrum. Ivan has experience working with a non-profit arts group and will bring a unique perspective to the Park Commission. I am recommending he be appointed to this position. The term for this position expires December 31, 2018. RECOMMENDATION I am recommending the appointments and reappointments listed above be confirmed by Council at the January 2, 2018 Council Meeting. 12 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila,WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsCorn s(@,tukwilawa.qov Website: www.tukwilawa.gov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. August 282017 DATE: ' NAME: Arnold Roger Last ADDRESS Street MAILING ADDRESS if different HOME PHON First Tukwila City M.I. 98188 Zip EMPLOYER: Retired E-MAIL: CELL/MOBILE PHON1 Please check all that apply to you within the City of Tukwila limits: Resident 0 Business Owner/Representative 0 School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: 0 Arts 0 Civil Service Equity & Social Justice 1:1 Park El Planning BOARDS & COMMITTEES: EZI Community Police 0 Human Services 0 Library 0 Lodging Tax O Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes" please list: AVAILABLE TO ATTEND MEETINGS: El Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box):lZJ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 0 Yes 0 No TERM EXPIRES: 13 Roger Profess Arnold BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT onal/Community Activities (organizations, clubs, service groups, etc): I am currently a member of a Toastmaster's Club called Spotlight located in Tukwila. I am also a volunteer for the Union Gospel Mission. Hobbies/Interests: I use to coach in the NBAPROAM league featuring some of the Seattle Supersonics when we had a team. I have coached boys and girls basketball in the park department leagues and little league baseball in the past. I like salmon fishing when I get a chance. I have interest in art exhibits, the theater, and professional sports. I am interested in enhancing the Tukwila community as it pertains to working with the police department and issues about equity and social justice. Qualifications as related to this position: I Have worked in Seattle Municipal Court a a court clerk and in the Seattle Police Department in the Warrant Division during college work-study. I seen and worked with people on both sides of the law. I have worked people poor, in need women, children, and men. I have worked with organization and affluent individuals and pro athletes. Other comments/additional information for consideration: roger arnold Digitally signed by roger arnold Date: 2017.08.28 20:00:17 -aroo. Applicant's Signature August 28,2017 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. 14 City it Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND RECEIVED Email: BoardsComms r: tukwilawagov Website: www:tukwilawa:gov Please complete the ENTIRE application form. Applicants m totaling no more than three page ay attach a cover le DATE: e. NAME: ADDREE Street AILING ADDRESS if'differen HO EMPLOYER: Please check all t apply to you within the City of Tukwila limits: Resident ❑ Business Owner/Representative School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all n apply): COMMISSIONS: BOARDS COMMITTEES: • Arts • Civil Service * Equity & Diversity • Parks ❑ Planning 0 Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS?'❑ Yes o If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime IJ Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check TY USE ONLY: INTERVIEW ®ATE. APPOINTED: ❑ Yes ❑ No Community Police Advisory Human Services Library Lodging Tax 15 BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT ssional/Community Activities (organnizations, clubs, service groups, etc): vccrh Hobbies/Interests: 16 Other comments/additional information for consideration: Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. i Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone:; (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsCommsf}a tukwilawa.gov Website: wwwtukwilawa.gov Please complete the ENTIRE application form. Applicants may attach a cover letter and/ora resume DATE: 10/31/2017 totaling no more than three pages. NAME: Cyphers Last ADDRESS; Katrice First Tukwila R 98168 MAILING ADDRESS (if different}. HOME PHON CELL/MOBILE PHONE: EMPLOYER:TuiCWila Sch Dist E - MAI Please check all that apply to you within the City of Tukwila limits: ❑ Resident 0 Business Owner/Representative' ❑ School District Representative 0 High School Student sh to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts ❑ Civil Service • Equity & Social Justice` ❑ Park ❑ Planning Other/Special Committee: BOARDS & COMMITTEES: • Community Police El Human Services O Library • Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes El No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime E Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): FOR CITY USE ONLY: NTERVIEW DATE: APPOINTED:= ❑ Yes ❑ No TERM EXP 17 Katrice Professional/Community Activities (organizations, clubs, service groups, etc): Cyphers BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Currently I am the Vice -President of the TEA/TCEA Union in the school district. Previously, I served as the Vice President of the Tukwila Elementary PTA at Tukwila Elementary school for two years. Hobbies/Interests: I am an avid reader, and i enjoy taking road trips with my family. Qualifications as related to this position: As the On-time Graduation Specialist at Foster high school, amking sure a student is engaged in their learning and education take making sure they are invested in not only themselves but their future as well. This work is very collaborative and it takes students, parents, teachers, staff, and the community to make sure students have the support they need to graduate from high school Other comments/additiona infor ation or consideration: I am a parent of school aged children, and I believe the community can influence the commitment to ensure that children and their families receive the wrap around services and support they need. The city of Tukwila can be that community, when we are brave enough to have courageous conversations in safe spaces. Note: Upon submission, all information on this form becomes public record. For further clarification' regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. 18 Ci Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone (206) 433-1800 Fax` (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. E:B scoe Last DATE: Gory 9119r First ADDRES; Tukwila MAILING' ADDRESS (if different): HOME PHONE: PLOYER:Ambrose Construction ase check all'that apply to you within the City of Tukwila limits: El Resident ❑ Business Owner/Representative 0 School District Representative ❑ High School Student ish to be considered for appointment to the COMMISSIONS: Sion (check all that apply Arts • Civil Service ❑ Equity & Social Justice E Park E] Planning BOARDS & COMMITTEES: • Community Police • Human Services O Library O Lodging Tax ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COM SSIONS? ❑ Yes No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime C Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box FOR CITY USE ONLY: NTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES; 19 Cor Briscoe BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): I am a Project Manager for a residential General Contractor, doing high end work. I have knowledge of reviewing bids, writing Requests for Proposals and tracking cost I volunteer regularly removing ivy, blackberry and planting native plants at the East Duwamish Greenbelt. I also volunteer with the Darrington Ranger District in staffing and doing carpentry work on the Green Mountain Lookout. This summer I built temporary scaffolding and scraped and painted the lookout. Hobbies/Interests: I enjoying backpacking and hiking. Recently returning from a 4 day trip through the Grand Teton National Park. Occasionally working on my house and building furniture. I enjoy reading periodicals and learning more about geology. Interests include: public land, reading, technology, being outside, brewing, native plants and animals; documentaries, politics and civic engagement 20 I've spent most of college and my adult life planning events and managing volunteers. Throughout college I was vice president of two active campus groups. Post -college I managed volunteers rebuilding homes after Hurricane Katrina (I'm from New Orleans) and at the aforementioned Americorps job at Earthcorps. Currently, I work on complicated projects w h discerning architects, homeowners and subcontractors I think my history of working collaboratively with others and my professional caree great candidate for this position. I look forward to talking with you all further. Other comments/additional: nformation for consideration: Applicant's Signature 9/19117 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206)433-1800. City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsComms(@tukwilawa.gov Website: www.tukwilawa.gov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume DATE: _ 10/17/17 totaling no more than three pages. NAME: Cockrum Last ADDRESS: Street City Zip MAILING ADDRESS (if different): HOME PHONE: CELL/MOBILE PHONE: EMPLOYER: Self employed E-MAIL; Ivan First Tukwila M.I. 98188 Please check all that apply to you within the City of Tukwila limits: Resident ❑ Business Owner/Representative School District Representative ❑ High School Student I wish to be considered for appointment to the foliowing board or commission (check all that app COMMISSIONS: BOARDS & COMMITTEES: • Arts • Civil Service ❑ Equity & Social ® Park ❑ Planning ustice y)• • Community Police ❑ Human Services ❑ Library ❑ Lodging Tax ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime ® Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY. INTERVIEW DATE: POINTED: ❑ Yes ❑ No TERM EXPIRES: 21 Ivan Cockrum BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations,clubs, service groups, etc): Spent 10 years (give or take) working with a Seattle nonprofit arts group called Ignition Northwest. I served several years on its board, where I managed all of its online stuff: website, email accounts, social networking, and annual elections. My bigg est contribution was 8 years producing its annual fundraiser/ art festival, called SeaCompression. Under my management SeaCornpression grew to an attendance of about 2,500 people, with 200+ volunteers and performers, a budget of around $50k, and net profits of around $20k. The last time I produced the event, we filled the equival ent of 4 city blocks with tents, outdoor stages, and large scale art projects. Hobbies/Interests: I like bui things outdoors. y biggest hobby is landscaping my yard and I'm ready to ove up. Qualificationsasrelated to this position: • Extensive volunteer management experience • Excellent online communication skills - Good at organizing with schedules, forms & spreadsheets Enjoy working outdoors Other comments/additional information for consideration: I was encouraged to apply by Olena Perry and Robert Eaton. Though I haven't worked with Robert, Olena and I have worked together on a number of events. Applicant's Signature Oct 17 2017 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: December 22, 2017 SUBJECT: COPCAB Reappointments Community Policing Citizens Advisory Board Position #1: Jun Castillo has served in this position and I am recommending he be reappointed for an additional term. His new term will expire December 31, 2021. RECOMMENDATION I am recommending the reappointment be confirmed by Council at the January 2, 2018 Council Meeting. 23 24 COUNCIL AG I1NDA SYNOPSIS ------------------------ -------Initials Met 11 Date Prepared by Mayor's rev w Council review 01/02/18 TEH ITE INFORMATION ITEM No. 6 25 1,1 SPoNSoIJOSEPH TODD ORIG!NAL AGPNDzy D.1IE: 11.2/18 AGF .NI 1 11E1\I Trcl_L Technology & Innovation Services Q3 report, 2017 1/2/18 ❑ Motion nItg Date ❑ Relolution lltg Dote ❑ Ordinance Altq Date ❑ 13idAward t11ty Date ❑ Putlii hearing Mty Date 0011 e Altg Date ORY Discussion Mtq Date SPONSOR-Counal ❑Mayor C11IZ ❑I CID ❑Finance (—.I ine CTS ❑P ''R ❑1 P1 °' ❑Court SP( NSOR'S During the 2017/2018 biennial budget process, Technology and Innovation Services (TIS) SUM N, RY committed to City Council to provide a quarterly report on the status of the City's new investments in technology. RI,V I I \X'i I) BY C C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ r'lrts Comm. DATE: 12/5/17 /1 Finance Comm. LI Public Safety Comm. Comm. L Planning Comm. CHAIR. SEAL ❑ Parks COMMI'I"1 EE RECOMMENDATIONS: SPONSOR/ADMIN. COmMI1'I'Isi Technology & Innovation Services Finance Committee COST IMPACT / FUND SOURCE EMI. N l`I"C:RI', RE < UIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/2/18 MTG. DATE ATTACHMENTS 1/2/18 Informational Memorandum dated 12/11/17 Technology & Innovation Service Q3 Report Minutes from the Finance Committee meeting of 12/5/17 25 26 TO: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM City Council FROM. TIS Department BY: Joseph Todd Technology and Innovation Services Director CC: Mayor Ekberg DATE: 12/11/2017 SUBJECT: Technology and Innovation Services Quarterly Report, Q3 2017 ISSUE During the 2017/2018 biennial budget process, Technology and Innovation Services (TIS) committed to City Council to provide a quarterly report on the status of the City's new investments in technology. DISCUSSION In 2016, Technology and Innovation Services, along with departmental stakeholders, developed a technology strategy that required new investments from the City General Fund. These investments are funding 5 key technology initiatives that are critical to the implementation of the City's technology strategy. As a refresher, here are the 5 key initiatives: 1. Transition to the cloud (transition on premises applications and infrastructure to the to the cloud) 2. Connected city and network infrastructure changes (invest in robust security measures, increased bandwidth, city and facility wide VVi-fi, and scalable infrastructure) 3. Contract Helpdesk Support, Training, IT Service Management, and FTE Increases (hire tier 1 and 2 contract help desk support, deliver onsite and webinar based training, transition city to IT service management model, increase staff through internal transfers) 4. GIS services expansion and integrated data services (expand GIS services to cover city wide addressing, asset management, and back in integration with city wide records management systems) 5. End user computing refresh (update end user computers with new leased computing model) As part of City Council's approval of the new technology investments, TIS was asked to provide a quarterly report outlining the status of the 5 key initiatives in both progress and budget expenditure. 27 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT Initiatives Budget Initiative 2015 2016 2017 2018 2017/2018 Total` Transition to the cloud X X $ 77,000.00 $ 77,000.00 $ 154,000.00 Connected city and network infrastructure changes $34,417.00 $10,000.00 $ 43,000.00 X $ 43,000.00 Help Desk Support, Training, IT Service Management X $73,000.00 $124,000.00 $124,000.00 $ 248,000.00 GIS services expansion and integrated data services X X_ - $ 90,000.00 $ 90,000.00 $ 180,000.00 End user computing refresh $ 29,657.00 $;18,596.00 $ 123,000.00 $123,000.00 $ , 246,000.00 FTE Transfers FTE 2015 2016 2017 2018 Police Tech Admintransfer 1 1 GIS'Cord inator transfer 1 1 Deputy Public Works Director transfer 1 1 6 6 9 9 IT Staff Total ATTACHMENTS Quarterly report Z:\Council Agenda Items\TechnologyServices1120517_Finance_for1211171Infomemo_technology report_3Q_2017.doc 28 Projects KPI (Key Performance Indicators) Transition to the cloud Connected City and Network Infrastructure Changes Help Desk Support, Training, ITSM, Increase FTE GIS and Integrated Data Services Computing Refresh Schedule Qi — Q4 2017 65% 95% G 60% G 70% G 90% G Budget $166,000 $130,000 $77,000 i Other IT Budget Actual $43000 , r_ _ $35,000 $133,249 $113,000 $301,000 $90,000 $132,000 Other IT Budget Actual $150,000 $140,000 IT Budget Actual IT Budget Actual IT Budget Actual Resources • II -1.70 IT • = 1.50 IT • 11111= 2.00 IT • 1111= 2.00 IT • IF =1.80 IT Achievements ✓ Implement I -map in Esri online services ✓ Working with MS on POC for moving to cloud database services ✓ Perfect Mind Go -Live (Aug 1) ✓ Tukwila I -ma r P golive ( Apr. ' 30 ) ✓ Signed contract with Zayo for express route (Sept) / Phase I transition SharePoint completed ✓ Azure Cloud Environment Provisioned ✓ Made new investment in threat protection and data loss protection / Deployed Wi-Fi infrastructure to all fire and maintenance city facilities ✓ Started Process of delivering Wi-Fi infrastructure for communityconnection top the Internet / Implemented full network monitoring / Implemented Vitalyst Help Desk Service v.Implemented Self-service training hub / Implemented Service Desk Hub ✓ Hired Police Technology Support ,/Transition GIS Coordinator IT / Made Key Investments in GIS software City Engine and ESRi Analytics / Implemented ESRi Online Services ✓ Deployed Tukwila I -Map/ y / Transition GIS Coordinator to IT ✓ Negotiated laptop Lease and Service contract with Dell ✓ Council Approved Leased ✓ Signed PO and contract by Mayor Dell started ManufacturingProcess / Device refresh 90% complete Key Milestones o Upgrade Network Backbone Speed + Upgrade Network Backbone Speed o Client Based VPN Testing o Wi-Fi connect City Zone 1 o Wi-Fi connected City Zone 2 o Hired Integration Manager o Building out additional layers for online self-service GIS o ADA project with PW o Re-classify DBA to Project Analyst o Re -purpose newer computer systems for Point of Sale refresh 4. Complete device refresh Legend: Project Status : G On Schedule Off Plan R Work Stopped C • Complete FTE : n Percent Complete Schedule: % Milestone : j N CO W Overall Status 0 Transition to the Cloud Technology and Innovation Services City of Tukwila Status Date: 04/18/2017 Manager: Joseph Todd Project Manager: Tami Eberle, Roman Linsao, Bao Trinh Project Description: Implement new parks and recreation cloud based business management system. Deploy Office 365 work loads: SharePoint, One Drive, Single Sign On, Two Factor Authentication, GIS Online, Online Services for DCD and Public Works City Benefit: Transition to cloud applications to create more reliable scalable systems and implement out of region disaster recovery plan. 2017 Schedule Office 365 Milestone 1 Phase 1 Perfect Mind Outlook Kickoff e • January • Contract Signed Perfect Mind Office 365 Phase 2 One Drive February • Discovery Phase Milestone 2 Perfect Mind Purchase GIS Analysis Tools (City Engine and ESRi Analytics ) April End user Training Milestone 4 Perfect Mind • May • Software Configuration Admin training Milestone 3 Perfect Mind Office 365 Phase 3 Sharipint June O User Acceptance Milestone 5 Perfect Mind Azure Cloud environment provisioned July Signed contract with Zayo for express We August Give Milestone 6 (Aug 1, 2017) Perfect Mind September HR Performance Management Project & implementation Lanteria (started) Overall Status: • Perfect Mind implementation completed • Office 365 Phase 1 and 2 complete. Phase 3 currently underway with training and planning for SharePoint transition • RFP process for cloud timekeeping/staff scheduling software • HR Performance management software implementation in process • Express route and Internet lines waiting for Zayo to provision Accomplishments: • Perfect mind project site created, kick-off, discovery, training, implementation • Had high level discussion with Zayo on our transition from VMWare to Azure cloud. • Locked in price for 1Gbps Express Route to Microsoft datacenter as well as increasing our Internet bandwidth • Working with En Pointe and Microsoft on Cloud PBX pricing • Phase 1 of users clearing out network shares has been completed. Risks & Mitigation Plan Organization/Program level: Project level: Issues: Actions: U Technical Plan Issues: No Issues on plan Actions: U Budget $100,000 P & R $77,000 IT $16,000 DCD $50,000 Fire Issues: No issues Actions: Schedule Issues: Actions: 0 Legend: Project Status : El Schedule Off Plan Work is Stopped Complete Current Date : ■ Milestone : i Overall Status w City and Network Infrastructure Changes G Connected Technology and Innovation Services City of Tukwila Status Date: 04/18/2017 Manager: Joseph Todd Project Manager: BaoTrinh Project Description: Implement Network 2.0 extending access to TUK-Public, refresh network infrastructure, provide access points, increase network speed, provide end user virtual private network solution, add additional layer of network security, Provide free public access to internet with City excess bandwidth. City Benefit : Transform our network infrastructure to be scalable, reliable, and better positioned for catastrophic events. Replaced Firewall for public safety 2017 Schedule Wi-Fi Phase 1 Password Reset New Web Proxy Installation 1 Portal Testing Phase Equipment at FD ® ® ♦ upgrade Network (PD, FD) with Backbone Speed added features of Phase 1: Proxy, Antivirus, Information and Botnet Gathering detection ♦ ♦ Received Quotes ■ to replace Cisco . 4507 chasis and , add 10Mbps • capability• ♦ •• February March PliMir April May June July r August September ♦ ♦ ♦ IncreAse Internet Web Based VPN Wi-Fi Phase 1 Installation Of Bandwidth Client Based VPN Testing Phase Equipment New firewall Testing Phase Configuration Services (Proxy, Antivirus) • o Completed Updated VMWare Deployment of infrastructure to Duo 2FA for VPN version 6.5 access in TIS o • : W N Overall Status 0 IT Help Desk Support, Training, IT Service Management Technology and Innovation Services City of Tukwila Status Date: 4/18/2017 Manager: Joseph Todd Project Manager: Mike Marcum Project Description: Provide a better framework for consuming IT services. This includes ITSM, IT Service Management, Help Desk Portal, Customer Portal and persona driven IT service, Vitalyst Help Desk Services, Improved access to data City Benefit : City employees can receive end user training, immediate support, and tracking of software and services so they can focus on citizens not on broken computing 2017 Schedule ■ ■ Indigo Slate: Phase 3 Fresh Phase 4 Fresh Expansion of Fresh • services ongoing Services ongoing Services Service ■ Creation of evaluation o g Catalog Customer Portal evaluation ■ ■ 0 ■ March July August September e ♦ s• Phase 1 Vitalyst Phase 2 Vitalyst: Fresh Services Fresh Services Phase 2 Vitalyst Fresh Services Phase 3: Phase 3 Vitalyst: Phase 3 Vitalyst: ■ Go -Live Ongoing evaluation Phase 1: Phase 2: Ongoing evaluation Persona Based Service Ongoing evaluation Ongoing evaluation • of services to refine Setup of new Go -Live of services to refine Catalog of services to refine of services to refine ■ end-user experience Helpdesk end-user experience end-user experience end-user experience ■ continued.... Overall Status: • Overall all plan is on schedule • Ongoing expansion of the Service Catalog Accomplishments: • Went live with live with fresh services and TIS customer portal • Vitalyst Implementation is complete • Fresh Services Implementation is complete • Refined Vitalyst workflows, increasing efficiency while decreasing end-user time impacts Risks & Mitigation Plan Organization/Program level: Project level: Issues: No Risks to report G Technical Plan: Issues: No Issues on plan Actions: G Budget: G Schedule: G $133,000 IT Issues: No issues Actions: Issues: No C s: on schedule AiOti Actions: Legend: Project Status : Off schedule Plan R work Stopped C ■ • Complete Current Date : • Milestone Overall Status 0 GIS Integrated Data and Services Technology and Innovation Services City of Tukwila Status Date: 4/18/2017 Manager: Joseph Todd Project Manager: Tami Eberle and Roman Linsao Project Description: All departments pulling integrated mapping, assets, streets, parcel, and addressing data from single location. City Benefit : Expanded GIS data services provides one integrated source for all department business and emergency systems to be synced with one source of city detailed latitude and longitude data. This increases accuracy of emergency response information, crime data transparency ,city topography transparency, economic development detail maps for city marketing and central source for all city addressing and mapping needs. 2017 Schedule Initiate ESRI ELA discussion to • Update GIS as Purchased GIS Updating Streets • P Updated VR expand online single source of Analysis Tools Data to for Police • 9 experience with GIS services utilizing Addressing (City Engine and ESRi city Engine and Fire enterprise licensing • 1/15 ESRi Analytics ) ♦ • •s • February May July August September ii Is Self -Service • AddressingProject Tukwila I -map Expand Esri GIS Based Asset RFP process, Asset GIS Based Asset Tracking Project Online services Tracking REP Addressing management Application acquisition and • 5/10 6/2 development 6/10 - Lucity contract in place • Overall Status: • Working with finance, Public Works, DCD, Police and Fire to establish phase 2 process for updating the GIS data warehouse • Lucity Asset Management selected, contract in place, kick-off scheduled Q4 2017 • Building out GIS layers to support self-service, including ADA, Parks Assets, PW Assets Accomplishments: • Reconciled addressing with a mailing successes right of 99.6% • Self service mailing list generator completed and in use • Corrections to address points completed Risks & Mitigation Plan Organization/Program level: G Technical Plan G Budget: G Schedule: G $ 90,000 IT Issues: Project level: Issues: No Risks to report Issues: No Issues on plan Actions: No issues Issues: No issues $ 301,000 PW Actions: Actions. Actions: Legend: Project Status : G Schedule Plan On Off R Work Stopped C Complete Current Date : •• Milestone : 0 w w W Overall Status 0 Computing Refresh Technology and Innovation Services City of Tukwila Status Date: 02/14/2017 Manager: Joseph Todd Project Manager: Mike Marcum Project Description: Refresh aging computers, peripherals, and laptops in all departments City Benefit : New computers have the processing powering needed to run new software packages, Laptops can be used to ensure business continuity during a major disaster event, Vendor imaging, deployment, and easier replacement, Our public works, fire, police, and dcd teams gain mobility allowing them to stay out in the field longer to meet increasing public demand 2017 Schedule ■ Dell Device Phase 3 Device • Services Dell Lease Negotiations Contract Approval Phase 2 device Deployment deployment continued... • •• • • • February 1112M111.231M1 lillehl.1 01 MI:1W July September — Dell Lease Pricing Dell Device Start Initial Device phase 1 Device Phase 3 Device Phase 3 Device • Negotiations Contract Defined Deployment POC Deployment Deployment Deployment continued... • • ■ ■ Overall Status: Accomplishments: • Lease has been signed dell is currently manufacturing equipment • Lease has been signed Dell is manufacturing product • Deployments are 90% complete • Images created • Deployment Schedule established • Systematically rolled out 90% of laptop deployments to all divisions of the city Technical Plan Risks & Mitigation Plan Budget: G Schedule G Organization/Program level: G G Issues: Issues: $150,000 IT Issues* Project level: No Issues on plan No issues Actions: Issues: Current computing is 3 years over computer utilization bench Actions: Actions: mark A ons: Plan R Stopped C Complete Current Date : ■ Milestone : Legend: Project Status : G Schedule City of TU kwi la City Council Finance Committee FINANCE COMMITTEE Meeting Minutes December 5, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Tracy Gallaway, Joseph Todd, Joel Bush, Jay Wittwer, Stephanie Brown, Erika Eddins, Laurel Humphrey (by phone) CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Health Care Brokerage Services Staff is seeking Council approval of a contract with R.L. Evans in the amount of $51,250.00 for healthcare brokerage services regarding the active employee and LEOFF 1 retiree health plans during 2018. R.L. Evans has been providing excellent service to the City since 1990 and there are few firms with as much experience with self-funded plans. The proposed contract amount represents a 2.5% increase over 2017. Councilmember Mcleod reminded staff that when the 2017 contract was presented in February, he and the other Committee members asked for additional research to determine if this contract is still the best value for the City. Staff stated that there are only a few self-funded plans in the region and a list of the available brokers will be provided to the Committee in a follow-up meom. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 11, 2017 SPECIAL MEETING CONSENT AGENDA. B. 3rd Quarter 2017 Sales Tax and Miscellaneous Revenue Report Staff presented the 2017 3rd Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sale tax broken out by industry classifications. Total sales tax collections for the 3rd quarter were $54K below those for the same period in 2016. DISCUSSION ONLY. Technology and Innovation Services Quarterly Report Staff provide the Committee with an update on activities and highlights from the Department of Technology and Innovation Services. The Department is now fully staffed and making progress on its five key strategic initiatives. Of particular note is the deployment of public wifi in the vicinity of South 144th Street on December 15, 2017. This program will be expanded in the future, and future grants may be available if the proof of concept shows correlation with student achievement. The computing refresh previously discussed in Committee is nearly finished. DISCUSSION ONLY. 35 36 COUNCIL AGENDA SYNOPSIS iVIeeting Date Prepared by 11cry�rs revie2p Council review ©1/©2/18 CO ITEIS NFORMATION ITEM No. 7.A. 37 S'1'11FFSPONSOR: ORIGINAL G ENDAD.1`11,: 1/2/18 GEND;A I IElection of Council President for 2018 C. \`II:(I( Dz,1 cusj`ion 1/2/18 Motion Dale 1/2/18 ❑ Re.rolutron .11(lg Date ❑ Ordinance Mtg Dane ❑ Bid _,'livard ilItg Date E Public Fleaung tiltg Date ❑ Other A1�tga Date 1 tg Date lbltg C Mcjor C FIR E DCD ❑ finance ❑ .lite ❑ IT ❑ 1' 'R ❑ Police PW SPONSOR Council SI'{�NSOR'S At the first Council meeting in January each year, the Council President is elected. RI,1VII;' J 1) BY ❑ COW Mtg. ❑ CA&P Cmtc ❑ F&S Cmte C Transportation Cmte ❑ Utilities Cmtc ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITFEE CI-L\IR: RECOMMENDATIONS: SPONSOR/ADMIN. Co,mm1'ITEE N/A COST IMPACT / FUND SOURCE i XPI3NI FURRIa,C)LIIRIr 3 AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A_ Fund Source: N/A Comments:: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 1/2/18 No attachments 37 38 COUNCIL A GENDA SYNOPSIS Meeting Dale Prepared by Mayor e rein s Council review 01/02/18 CO committee meeting schedule for 2018. 1/2/18 ion ❑ � AIt Date [Ordinance Atty Date ❑ Bed ,,z3zvrtirl Akg Date ❑ PtrhlicFeanns Alt Dale F Other llts li to C \ I"I, (3 RY Dipcitejion1. � Reiolcttion 11th Date 1ltg Date 1/2/18 ❑ 1Vlcyor (tR ❑ IACD ❑ E'inance e ❑ IT PSR ❑ Police ❑ 1'[[ SP( Council SI}C)NSOR'S The schedule setting the Council committees is adopted by resolution. SUMMARY ITEM NFORMATION ITEM Na 7.B. 39 S'I"A1+ SPONSt;)R: LAUREL HUMPHREY ORIC INAT AGI?N17A DAI'I,: 1/2/18 AGIND n I'I1:\ "rrrlJl Resolution amending the standing committee meeting schedule for 2018. 1/2/18 ion ❑ � AIt Date [Ordinance Atty Date ❑ Bed ,,z3zvrtirl Akg Date ❑ PtrhlicFeanns Alt Dale F Other llts li to C \ I"I, (3 RY Dipcitejion1. � Reiolcttion 11th Date 1ltg Date 1/2/18 ❑ 1Vlcyor (tR ❑ IACD ❑ E'inance e ❑ IT PSR ❑ Police ❑ 1'[[ SP( Council SI}C)NSOR'S The schedule setting the Council committees is adopted by resolution. SUMMARY RI'A II?l 7?l 'OW g. ❑ CAc P Cmte ❑ Fc S Cmte C Transportation Cmte _ Utilities Conte C Arts Comm. ElParks Comm. Planning Comm. DATE: COMMITTE.F. CI LAIR: RECOMMENDATIONS: SPoNsUR/11n\IIN. CC7MNI1'PIN'. Adopt Resolution N/A COST IMPACT / FUND SOURCE FXPENI ITUiU RIsQ UTRI I) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/2/1s MTG. DATE ATTACHMENTS 1/2/18 Resolution 39 40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING THE TITLES, DUTIES, AND SCHEDULE OF THE STANDING CITY COUNCIL COMMITTEES FOR 2018, AND REPEALING RESOLUTION NO 1905. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and HEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and HEREAS, it is in the best interest of the City to infor Council Committee meeting days, times and locations; and he community of all City e the standing co HEREAS, the City Council desires to evaluat mi each year in an effort to appropriately balance the current policy work o ttee framework he City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUK ILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal Code Section 2:04.180, there are four standing committees of the Council, consisting of three members each. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. All Council Committee meetings are open to the public. W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2018 strike-thru 12-18-17 LH:bjs Page 1 0 41 Section 2. The Council Committee meeting schedule with locations is as follows: 1. Public Safety Committee meetings shall be held on the first and third Monday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to police, fire, municipal court, public safety facilities, animal control, and emergency services and codo enforcement. 2. Transportation and Infrastructure Committee meetings shall be held on the second and fourth Tuesetay-Monday of every month in Suite 100 of the 6300 Building, Foster conference room, 6300 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to transportation, traffic, streets, water, sewer, surface water, power, public works facilities, street lighting and signals, solid waste and recycling, river basins and levees, telecommunications and fleet. 3. Finance Committee meetings shall be held on the first and third Tuesday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to financial management and fiscal operations of the City, personnel issues, library, information technology, and finance and administrative services. 4. Community Development and Neighborhoods Committee meetings shall be held on the second and fourth Monday Tuesday of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to housing policies and programs, planning and land use, code enforcement, community engagement and outreach, parks, recreation facilities, economic planning and tourism, and human services. Section 3. Committee meetings falling on a Monday holiday will be held on the following Tuesday, with the regularly scheduled Tuesday meeting moving to the following Wednesday. In the event there is a Tuesday holiday, the Committee meeting will move to the following Wednesday. Section 4. In the event there is a fifth Monday in a month, there will be no Council Committee meetings during that week. Section 5. Repealer. Resolution No. 1905 is hereby repealed. W:\Word ProcessingReso utions\Council Committee Meeting Schedule for 2018 strike-thru 12-18-17 LH:bjs Page 2 o 42 PASSED BY THE CITY COUNCIL OF THE CITY OFTUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council; Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2018 strike-thru 12-18 17 LH:bjs Page 3 of'3 43 44 COUNCIL AGENDA SYNOPSIS --------------- - rtaiiiats Meeting Date Prepared 19, !ayor'e revie1 Coon 0 02/18 TEH ITE NFOR ATION TEMNo. 7.C. 45 S'r AFI' SPONSOR: JOSEPH TODD AY WITt"WER ORIGINAI. Aol Ni r1 DA III : 01/02/18 Ac LN[) \ Iii i T Isr Kronos's Department. Workforce Telestaff (Timekeeping &Staff Scheduling system) for the Fire 1/2/18 Motion Date 1/2/18 E Resolution Aitg Date Q Ordinance Igg Date [_,Bid, ward Dig Date ❑ Public. Hearing flItg Date E Other VItg Date CA"I'I CIORY !1 Discussion 11, Dig Date .'Lltg SPc)NSOR CCouncil $Mayor _HR C].DCD Q 'mance [.Fire ►1'IS CP &R Po/u Court SI'c)N'OR'S The Council is being asked to approve the attached agreement for Kronos's Workforce SUMTv1:1IZ Telestaff system, to be utilized in the Fire Department for managing Timekeeping and Staff scheduling. RL\ II.WI?I) BY C C.O.W. Mtg. E CDN Comm I Finance Comm. Trans &Infrastructure E Arts Comm. C Parks Comm. DATE: 12/18/17 CO EE CI -LMR: MCLEOD ►1 Public Safety Comm. E Planning Comm. RECOMMENDATIONS: SPONSOR/ t>c)I IN. Fire Department and Technology Information Services Unanimous approval; Forward to 1/2/18 Regular Meeting COST IMPACT / FUND SOURCE EXI II IRI'. R[ QUIRI- AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/02/18 MTG. DATE ATTACHMENTS 01/02/18 Informational Memorandum dated 12/12/17 Kronos Order form for services and costs Kronos Agreement Minutes from the Public Safety Committee meeting of 12/ 18/ 17 45 46 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Safety Committee FROM: Joseph Todd (TIS) and Jay VVittwer (FD) BY: Tami Eberle -Harris CC: Mayor Ekberg DATE: December 12, 2017 SUBJECT: Krorios — Workforce Telestaff system or the Fire Department ISSUE The Fire Department would benefit from implementing an automated Timekeeping/Staff Scheduling system in order to streamline daily scheduling processes, reduce potential liability, limit possible points of failure, reduce overtime, and integrate with current City systems. BACKGROUND For many years the Fire department has been struggling with a complex and manual process for managing timekeeping and staff scheduling. The Fire Department typically works a variety of shifts where staff members often rotate overtime and shift schedules. They must manage Kelly days and vacation schedules, while strictly complying with union mandated scheduling and shift coverage rules. The current manual system is complex and hinders the department by causing excessive staff hours to track, correct, update, publish, and communicate scheduling and staff changes. The manual process allows for many points of failure within the organization, and does not integrate well with current systems, all of which would be corrected by implementing a Timekeeping/Staff Scheduling system. DISCUSSION Technology Innovation Services and the Fire Department jointly researched the available opportunities for an automated employee Timekeeping/Staffing solution. 6 vendors responded to the Request for Proposal published on October 25, 2017. After reviewing and scoring the responses, and reviewing demos from the top 3 contenders, the team unanimously selected Kronos's Workforce/Telestaff system as the best solution for the Fire Department. Other systems considered were offerings by Tyler Technology, Novatime, Schedule Force, Data Pro, and eResource Planner. FINANCIAL IMPACT The budget impact would be: 2017: $23,000 — utilize existing 2017 funds from TIS Professional Services budget 2018: $37,045 — to be shared between TIS & Fire Department budgets Ongoing: $15,480 per year cloud hosting for a 3 -year term — Fire Department budget RECOMMENDATION In order to use 2017 funds, we are asking the Committee to forward this item directly to the January 2, 2018 Regular meeting to meet Finance Department timelines for payment of 2017 invoices. ATTACHMENTS -Kronos Order form for services and costs -Kronos Agreement 47 48 KRONOS Quote#: 590566 - 1 Expires: 30 -MAR -2018 Sales Executive: Correia, Robert Bill To: CITY OF TUKWILA FIRE DEPARTMENT 6200 SOUTHCENTER BLVD TUKWILA WA 98188 United States Solution ID: 6146309 Payment Terms: N30 Currency: USD Customer PO Number Order Notes: Initial Term: 3 Years Data Center: US Total Monthly Service Fees: $1,290.00 Billing Start Date: 90 Days from execution o Billing Frequency: Annual in Advance Renewal Term: 1 Year ORDER FOR Order Type: Standard US Date: 13 -DEC -2017 Page: 1/2 Ship To: Attn:JOSEPH TODD CITY OF TUKWILA FIRE DEPARTMENT 6200 SOUTHCENTER BLVD TUKWILA WA 98188 United States Contact: Joseph Todd Email: _ Joseph.todd©tukwilawa.gov Ship To Phone: 1 206552-1280 FOB: Shipping Poin Ship Method: Freight Term: Prepay & Add Order Form Your Kronos solution includes: ARE WORKFORCE TELESTAFF ENTERPRISE V6 >, WORKFORCE TELESTAFF GLOBAL ACCESS V6 WORKFORCE TELESTAFF GATEWAY MANAGER V6 WORKFORCE TELESTAFF CONTACT MANAGER V6 WORKFORCE TELESTAFF BIDDING V6 `Includes applicable sot SU PORT SERVICE.. PLATINUM SUPPORT SERVICE YR Total Price 5,750.00 *Support values listed above are total for all applicable products in each section of this order form SIONAL SERVICES l EDUCATIONAL SERVICES TSG TECHNICAL SERVICES TSG PROFESSIONAL SERVICES KNOWLEDGE PASS ED SERVICES SUBSCRIPTION 24 Hours Technology Consultant 24 Hours 142 Hours Project Manager 30 Hours Solution Consultant 112 Hours 1 Each 1 Contract 215.00 5,160,00 215.00 25,560.00 180.00 180.00 0.00 575.00 Total Price 0.00 575.00 31,295.00 Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 800 225 1561 www.kronos.com 49 KRONOS Quote#: 590566 1 CLOUD HOSTING WORKFORCE TELESTAFF ENTERPRISE BASE FEE PER MONTH 36 45,000.00 CLOUD HOSTING WORKFORCE TELESTAFF ENTERPRISE PER, EMPLOYEE PER MONTH 36 1,440.00 QUOTE SUM Deposit 0 CITY OF TUK ILA FIRE DEPARTMENT Kronos Incorporated Signature: Signature: Name: Name: Title: Title: Effective Date: EffectiveDate: Invoice amount will reflect deposit received. All professional services are billed as delivered with a payment term of Net Upon Receipt. Unless otherwise indicated above, this order is subject to the attached terms and conditions which the customer acknowledges have been read. THIS ORDER IS SUBJECT TO APPLICABLE TAXES. THE TAX AMOUNT SHOWN ON THIS ORDER IS ONLY AN ESTIMATE. THE ACTUAL TAX AMOUNT TO BE PAID BY CUSTOMER WILL BE SHOWN ON CUSTOMER'S INVOICE. The JBoss® Enterprise Middleware components embedded in the Software are subject to the End User License Agreement found at http://www.redhat.com/licenses/boss eula.html.Shipping and handling charges will be reflected on the final invoice. Kronos Incorporated 900 Chelmsford Street Lowell, 50 A 01851 +1 800 225 1561 www.kronos.com Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 Phone: (978)250-9800 Pager 1 / 5 KRONOS SALES, SOFTWARE LiCENSE AND SERVICES AGREEMENT Customer and Kronos agree that the terms and condidoiis set forth in this Agreement shall apply to all Kronos Equipment. S oIl is are Professional and Educational Services, Support, and such other Kronos offerings, as specified on an order form (an "Order Form") signed by the parties which expressly references this Agreement (or is signed contemporaneously hereto): Kronos and Customer hereby agree that the terms and conditions of this Agreement apply to any` Order Form executed by Kronos and Customer which expressly references this Agreement (including any Order Form signed contemporaneously with this Agreement regardless of the appearance of any express reference to this Agreement). Either party inay discontinue use of this Agreement for future orders upon thirty (30) days prior written notice to the other party, provided however that any Order Form signed by the parties prior to the effective date of such notice shall remain in effect unless othervvise specifically terminated in accordance with the terms of this Agreement. Kronos may require additional terms and conditions for the sale or license of products or services not contemplated by this Agreement (including without limitation those that may be related to international services) provided that no such additional terms and conditions shall be binding upon Customer without Customer's prior written consent: Notwithstanding, Kronos will not be obligated to accept or approve an order for any products or services for which such additional terms and conditions are required. All orders are subject to the approval of Kronos' corporate office in Chelmsford, Massachusetts. This Agreement and the Order Form shall supersede the lire -printed tenns of any Customer purchase order or other Customer ordering document, and no such Customer pre -primed toriiis shall apply to theitems ordered. 1, PAYMENT AND DELIVERY Unless otherwise set forth in this Agreement payment terms are indicated on the Order Form or other contemporaneous ordering document containing product -specific payment terms signed by the parties. Delivery terms are as stated on the Order Form ("Delivery") Kronos will invoice Customer for products upon Delivery: Unless otherwise set forth on the Order Form, Professional and Educational Services are provided on a time and materials basis, invoiced monthly as rendered. Customer agrees to pay all applicable taxes levied or based on the products, services or other charges hereunder, including state and local sales and excise taxes, and any taxes or amount in lieu thereof paid or payable by Kronos, exclusive of taxes based on net income. Customer agrees to pay a late charge of one `percent (I%) per' month, (but not in excess of the rate allowed by law), on any overdue amounts not the subject of a good faith dispute. If full payment is not made within 90 days of final payment due date, Customer is responsible for all expenses, including legal fees, incurred by Kronos for collection. ?, GENERAL LiCENSE TERMS Kronos owns or has the right to license the Software. The Software and Software documentation are confidential and may not be disclosed to a third party without Kronos' written consent. The Software contains proprietary trade secret technology. Unauthorized use and copying of such Software is prohibited by law, including United States and foreign copyright law. The price Customer pays for a copy of the Software constitutes a license fee that entitles Customer to use the Software as set forth below. Kronos grants to Customer a non-exclusive, nontransferable, perpetual (except as provided' herein) license to use the Software. This license may be terminated by Kronos by written notice to Customer upon any material breach of this Agreement by Customer which remains uncured for a period of thirty (30) days after such written notice from Kronos. Upon such termination of this license by Kronos; Customer will have no further right to use the Software and will retuni the Software media to Kronos and destroy all copies of the Software (and related; documentation) in Customer's possession or control. This license is subject to all of the terms of this Agreement. 3: FEE BASED LIMITATIONS Customer recognizes and agrees that the license to use the Software is limited, based` upon the amount oftlie license fee paid by Customer. Limitations, which are set fo on the Order Form, may include the number of employees, simultaneous or active users, Software product modules, Software features, computer model and serial number and partition; and/or the number of telephone Imes or terminals to which the Software is permitted to be connected. Customer agrees to: i) use the Software only for the number of employees, simultaneous or active users, computer model, partition and serial number, and/or terminals permitted by the applicable license fee;` ii) use only the product modules and/or features permitted by the applicable license fees; and iii) use the Software only in support of Customer's own business. Customer agrees riot to increase the number of employees, simultaneous or active users; partitions, tenninals, products modules, features;: or to upgrade the model, as applicable, unless and until Customer pays the applicable fee for such increase/upgrade. Customer may not relicense or smmbl cerise die Software to, or otherwise permit use of the Software (including timesharuig or networking use) by any third party: Customer may not provide service bureau or other data processing services that make use of the Software without the express prior written consent of Kronos 4. OBJECT CODE ONLY Customer may use the computer programs included iii the Software (the "Programs") in object code form only, and shall not reverse compile, disassemble or otherwise convert the Programs into uncompiled or unassembled code. The Programs include components owned by third parties. Such third party components are deemed to be Software subject to this Agreement. Customer shall not use any of the Programs (or the data models therein) except solely as part of and in connection with the Software and as described in the published documentation for such Software. Customer shall indemnify and hold harmless Kronos for all damages or liability caused by Customer's failure to comply with the foregoing restriction. 5. PERMITTED COPIES Customer may copy the Programs as reasonably necessary to load and execute the Programs and for backup and disaster recovery aiid testing: purposes only, except for additional copies of the Teletime Software and the Kronos iSeries (which must be licensed separately) All copies of the Programs or any part thereof; whether in printed or machine readable form and whether on storage media or otherwise, are subject to all the terms of this license, and all copies of the Programs or any part of the Programs shall include the copyright and proprietary rights notices contained in the Programs as delivered to the Custoiiter. 6. UPDATES In the event that Kronos supplies Service Packs, Point Releases and Major Releases (including legislative updates if available) of the Software(collectively r "Updates"), such Updates shall be part of the Software and the provisions of this license shall apply to such Updates and to the Software as modified thereby; rred to as 7. EXPORT Customer acknowledges that the Equipment and Software may be restricted by the United States Government or by the country ID which the Equipment or Software is installed from export to certain countries and certain organizations and individuals, and agrees to comply with such laws. Customer agrees to comply with all applicable laws of all of the countries in which the Equipment and Software may be used by Customer and shall indemnify Kronos for any noncompliance which results in damages or liability for Kronos. Customer's obligations hereunder shall survive the termination or expiration of this Agreement. Customer must obtain Kronos' prior written consent before exporting the Software. 8: FIRMWARE Customer may mint download firmware updates for the Kronos Equipment unless Customer is maintaining such Equipment snider a support plan with Kronos. If Customer is not maintaining the Equipment under a support plait with Kronos, Kronos shall have the right to verify Customer's Kronos Equipment to determine if Customer has downloaded any firmware to which Customer is not entitled. If Customer has downloaded firmware for the Kronos Equipment to which Customer is not entitled, 51 Kronos incorporated 297 Billerica Road Chelmsford, MA 01824 Phone: (978)250-9800 Page: 2 / a' Customer shall he responsible to pay Kronos for such updated firmware in accordance with Kronos' then -current support policies. 9. TRAINING POINTS Training Points which are purchased by Customer may be redeemed for an equivalent value of instructor -led training sessions offered by Kronos. Available instructor -led sessions are listed at http://customcr:Kronos:com and each session has the Training Points value indicated: Training Points may redeemed at any time within 12 months of the date of the applicable Order Form, at which time they shall expire. Training Points may not be exchanged for other Kronos products and/or services. Kronos will invoice Customer for the Training Points identified in the Order Form upon execution of such Order Form with payment due upon the payment tens indicated in such Order Form. 10. ACCEPTANCE For Customer's initial purchase of each Equipment and Software product Kronos shall provide an acceptance test period (the "Test Period") that commences upon Installation: Installation shall be defined as: a.) the Equipment, if any, is mounted; b.) the Software is installed on Customer's server(s); and c.) implementation team training, if any, is complete. During the Test Period, Customer shall determine whether the Equipment and Software meet the Kronos published electronic documentation, ("Specifications") The Test Period shall be for 30 days. If Customer has not given Kronos a written deficiency statement specifying how the Equipment or Software fails to meet the Specifications ("Deficiency Statement") within the Test Period; the Equipment and Software shall be deemed accepted. If Customer provides a Deficiency Statement within the Test Period, Kronos shall have 30 days to correct the deficiency, and Customer shall have an additional 30 days to evaluate the Equipment and Software. If the Equipment or Software does not meet the Specifications at the end of the second 30 day period, either Customer or Kronos may terminate this Agreement. Upon any such termination, Customer shall return all Equipment and Software (and related documentation) to Kronos and Kronos shall refund any monies paid by Customer to Kronos for the returned Equipment and Software. Neither party shall then have any further liability to the other for the products that were the subject of the Acceptance Test I I. LIMITED WARRANTY Kronos warrants that all Kronos Equipment and Sotttivarc media shall be free from defeats in materials and workmanship, for a period of ninety (90) days from Delivery. In the even of a breach of this warranty; Customer's exclusive remedy shall be Kronos' repair or replacement of the deficient Equipment and/or Software media, at Kronos' option; provided that Customer's use, installation and maintenance thereof have conformed to the Specifications. This warranty is extended to Customer only and shall not apply to any Equipment (or parts thereof) or Software media in the event of: dam age,defects or malfunctions resulting from misuse, accident, neglect, tampering, (including modification or replacement of any Kronos components oii any boards supplied with the Equipment), unusual physical or electrical stress or causes other than normal and intended use; (b) li nine ofCustomer to provide and maintain a suitable installation moment, as specified in the Speci leations; or (e) malfunctions resulting from the use of badges or supplies not approved by Kronos. When using and applying the inforn anon generated by Kronos products, Customer is responsible for ensuring that Customer complies with the applicable requirements of federal and state law. If Customer is licensing Workforce Payroll Software or Workforce Absence Management Software: (i) Customer is' solely responsible for the content and accuracy of all reports and documents prepared in whole or in part by using such Software, (ii) using such Software does not release Customer of any professional obligation concerning the preparation and review of such reports and documents, (iii) Customer does not rely upon Kronos, Gest Software, Inc. or such Software for any advice or guidance regarding compliance with federal and: state laws or the appropriate tax treatment of items reflected on such reports or documents, and (iv) Customer will review any calculations made by using such Software and satisfy itself that those calculations are correct. 12. INDEMNIFICATION Kronos agrees to indemnify Customer and to hold it harmless from and against any and all claims, costs, fees and expenses (including reasonable legal fees) relating to actual or alleged infringement of United States or Canadian patents or copyrights asserted against Customer by virtue of Customer's use ofthe 'Sottware as delivered and maintained by Kronos, provkled that: i) Kronos is given prompt written notice of any such claim and has sole control over the investigation; preparation, defense and settlemem of such claim, and, ii) Customer reasonably cooperates with Kronos in connection with the foregoing and provides Kronos with all information in Customer's possession related to such claim and any further assistance as reasonably requested by Kronos: Kronos will have no obligation to indemnify Customer to the extent any such claim is based on the use of the Software with software or equipment not supplied by Kronos. Should any or all of the Software as delivered and maintained by Kronos become, or in Kronos' reasonable opinion be likely to become, the subject of any such claim, Kronos may at its option: 'i) procure for Customer the right to continue to use the afi'ectcd Software as contemplated hereunder; ti) replace or modify the affected Software to make its use non -infringing; or iii) should such options not be available at reasonable expense, terminate this Agreement with respect to the affected Software upon thirty (30) days prior written: notice to Customer. In such event of termination, Customer shall be entitled to a pro -rata refund of all tees paid to Kronos for the affected Software, which refund shall be calculated using a five year straight- line depreciation commencing with the date of the relevant Order: Additionally, Kronos agrees to be liable for tangible property damage or personal injury caused solely by the negligence or willful misconduct ofits employees. 13, PROFFESSIONAL AND EDUCATIONAL SERVICES (a) TRAVEL EXPENSES Customer agrees to reimburse Kronos for all reasonable and necessary travel incurred by Kronos in the performance of any professional and/or educational services, provided that such travel complies with the then current Kronos Travel and Expense Policies. Customer further agrees to pay any travel expenses such as airfare; lodging, meals and local transportation; plus an administrative fee often percent (10%) of the amount of such travel expenses, incurred by Kronos to deliver purchased professional services and/or educational services in accordance with the Kronos Travel and Expense Policies. Customer will be billed by Kronos for such travel expenses and payment thereof shall be due net 30. (b) ENGAGEMENTS Unless otherwise indicated on the Order Form; Professional and Educational Services ("Professional Services") shall be provided on a time and material basis at the rates set forth in the Order Form. If a dollar limit is stated in the Order Form or any associated statement of work ("SOW"), the limit shall be deemed an estimate for Customer's budgeting and Kronos' resource scheduling purposes. After the dollar limit is expended, Kronos will continue to provide Professional Services on a time and materials basis, ifa Change Order or Schedule of Services for continuation of the Professional Services is signed by the parties. (c) WARRANTY Kronos warrants that all professional and educational services performed under this Agreement shall be performed in a professional and competent manner. hi the event that Kronos breaches this warranty, and Customer so notifies Kronos within 30 days of receipt of invoice for the applicable services, the Customer's sole remedy and Kronos' 52 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 Phone: (978)250-9800 exclusive liability shall be to re -perform the services which were deficient in a ria (d) KRONOS PROFESSIONAL/EDUCATIONAL SERVICES POLICIES Kronos' then -current Professional/Educational Services Policies shall apply to all Professional and/or Educational Services purchased under the applicable SOW and may be accessed at: htto //wvvrv:kronosccom/Support/ProfessionalServicisEngagementPolicies.htm ("Professional Services Policies"), In the event of a conflict between the Professional Services Policies and this Agreement, the terms of this Agreement shall prevail:' er so as to conform to the foregoing Pager 3 / 5 'arranty, at no additional cost to Customer. 14. SOFTWARE SUPPORT SERVICES (a) SUPPORT OPTIONS Customer may select from the following Software support purchase options. Gold (or Gold Plus) and Platinum (or Platinum Plus) support ("Service Type"), each providing different service coverage periods and/or service offerings, as sPecified herein ("Service Offerings") and in the Kronos Support Service Policies (defined below) Customer must purchase the same Service Type for all of the Software specified on the Order Fonn; (however, if Customer is purchasing support services for Visionware Software, Customer a may only purchase Gold Service Type for the Visionware Software)`, All Updates shall be provided via remote access. Customer may purchase support services for Equipment in accordance with the terns and conditions of Kronos' standard Equipment Support Services Agreement a copy of which is available upon request and is located at: httn://www.kronos.cont/Legal/EquipmentSupportAer.aspx (li) EXTENDED SUPPORT PROGRAM (DELL SERVERS) Customers purchasing the Extended Support Program (as indicated on the Order Form) for their Dell servers purchased from Kronos shall receive a specialized, bundled set of Kronos Support Services. Because of the specialized nature of these services. the terms and conditions located at hail://Www.kronos.com/l_.ceal/SupplementalTenns.aspx shall supersede the provisions of this Agreement for the Extended Support Program: (c) TERM OF SOFTWARE SUPPORT Unless otherwise indicated on the Order Form, support service shall commence on the Software Delivery date and shall continue for an initial term of one (1) year. Support service shall automatically renew for additional one year terms on the anniversary date of its commencement date, unless either party notifies the other in writing sixty (60) days prior to that anniversary renewal date. After the one year initial term of this Agreement, the Service Offerings provided and the Service Coverage period are subject to change by Kronos with sixty (60) days advance written notice to Customer. For the initial two (2) renewal years the annual support fee, for the same products and; service type, will not increase by more than 4% over the prior year's annual support fee. (d) GOLD SERVICE' OFFERINGS Customer shall be entitled to receive: Updates for the Software(not including any Software for which Kronos charges a separate license fee), provided that Customer's operating system and equipment meet minimum system configuration requirements, as reasonably determined by Kronos, If Customer requests Kronos to install' such Updates or to provide retraining, Customer agrees to pay Kronos for such installation or retraining at Kronos' then -current time and materials -rat (ii) Telephone and/or electronic access to the Kronos Global Support Center for the logging of requests for service during the Service Coverage Period. Coverage Period for the Gold Service Offering is 8:00 a.m. to 8:00 p.m.; local time, Monday through Friday, excluding Kronos holidays. (iii) Web -based support including access to Software documentation, FAQ's, access to Kronos knowledge base, Customer forums, and "c -case management. Such offerings are subject to modification by Kronos. Current offerings can be found at http://www.kronos.com/services/sunport-services.aspx (iv) Web -based remote diagnostic technical assistance which nay be utilized by Kronos to resolve Software functional problems and user problems during the Service Coverage Period, (v) Access to specialized content as and when made, available by Kronos such as technical advisories; learning quick tips, brown bag seminars, technical insider tips. SHRM e -Learning, FIR Payroll Answerforce and service case studies. to Service (e) PLATINUM AND PLUS SERVICE OFFERINGS: Platinum: in addition to the Service Offerings specified for the Gold Service Offering above the Service Coverage Period for the Platinum Service Offering is 24 hours a clay, seven clays a week, 365 days a year. Plus option: In addition to the Service Offerings specified for the Gold Service Offering above, customers purchasing the Plus option shall receive the services of a dedicated, but not exclusive, Kronos Technical Account Manager ("TAM") for one production instance of the Software. Customers purchasing the Gold -Plus option shall designate up to one primary and one secondary backup technical contacts ("Technical Contacts") to be the sole contacts with the TAM, while customers purchasing the Platinum -Plus option shall designate up to two primary and three secondary backup Technical Contacts: Upon request, Customer may designate additional and/or backup Technical Contacts. Customer is required to place all primary Technical Contacts through Kronos product training for the Software covered under this Agreement at Customer's expense. Customers purchasing the Platinum -Plus option shall also receive a one day per year visit to be performed at the Customer location where the Software is installed. During this onsite visit, Kronos shall work with Customer to identify ways to help Customer increase functionality or maximize utilization of the Software in Customer's specific environment, Customer inust be utilizing the then -current version of the Software: Travel and expenses are not included and shall be paid by Customer. (t) PAYMENT Customer shall pay annual support charges for the initial term in accordance with the payment terms on the Order Form and for any renewal term upon receipt of invoice. Customer shall pay additional support charges, if any, and time and material charges upon receipt of invoice. (g) ADDITION OF SOFTWARE Additional Software purchased by Customer during the initial or any renewal term shall be added to this Agreement at the same support option as the then current Software support coverage in place under these terns. Customer agrees to pay the charges for such addition, and any such addition shall be automatically renewed as provided in these terns. (Ii) RESPONSIBILITIES OF CUSTOMER Customer agrees (i) to provide Kronos personnel with full, tree and safe access to Software for purposes of support, including use of Kronos' standard remote access 53 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 Phone: (978)250-9800 technology, if required; (ii) to maintain and operate the Software in an environment and according to procedures which conform to the Specifications; and (iii) not to allow support of the Software by anyone other than Kronos without prior written authorization from Kronos. Failure to utilize Kronos' remote access technology may delay Kronos' response and/or resolution to Customer's reported Software problem. If Customer requires the use of a specific remote access technology not specified by Kronos, then Customer must purchase the Plus option to receive support and provide Kronos personnel with full, free and safe access to the remote access hardware and/or software: (i) DEFAULT Customer shall have the right to terminate Kronos support services in the event that Kronos is in breach of the support services warranty set forth below and such breach is not cured within fifteen (15) days after written notice specifying the nature of the breach. In the event of such termination, Kronos shall refund to Customer on a pro -rata basis those pre -paid annual support fees associated with the unused portion of the support term. Kronos reserves the right to terminate or suspend support service in the event the Customer is in default under this Agreement with Kronos and such default is not corrected within fifteen (15) days after written notice. In addition, the support services will terminate and all charges due hereunder will become immediately due and payable in the event that Customer ceases to do business as a going concern or has its assets assigned by law. (j) WARRANTY Kronos warrants that all support services shall be performed in a professional and competent man (k) KRONOS SUPPORT SERVICE POLICIES Kronos' then -current Support Services Policies shall apply to all Support Services purchased and may be accessed httn.//www.kronos.cont/Support/SuoportServicesPolicies.htm ("Support Policies"). In the event of a conflict between the Support Policies and this Agreement, the terr this Agreement shall prevail. 15. KNOWLEDGEPASS EDUCATION SUBSCRIPTION: The parties hereby agree that the following terms shall apply to Customer's purchase of th Form: at s o Kronos KnowledgePass Education Subscription only, if specified on theOrde (a) Scope: The KnowledgePass Education Subscription is available to customers who are licensing Kronos' Workforce Central and :Series Timekeeper Software products and who are maintaining such products under a support plan with Kronos: The KnowledgePass Education Subscription provides access via the internet to certain educational offerings provided by Kronos (the "KnowledgePass Content"), including: Product and upgrade information for project teams and end users Iiands-on interactive instruction on common tasks Self -paced tutorials covering a range of topics Job aids Knowledge assessment and reporting tools toteasure; progress Wehinais (b) Term of Subscription: The KnowledgePass Education Subscription shall run co-terminously with Custoi terms provided Customer renews its KnowledgePass Education Subscription as provided below. er's Software Support, and shall renew for additional one (1) year (c) Payment: Customer shall pay the annual subscription charge for the initial tern of the KnowledgePass Education Subscription in accordance with the payment terms on the Order Form. Kronos will send Customer a renewal invoice for renewal of the KnowledgePass Education Subscription at least forty five (45) days prior to expiration of the then current term. KnowledgePass Education Subscription shall renew for an additional one (1) year term if Customer pays such invoice before the end of the initial term or any renewal term. (d) Limitations: Customer recognizes and agrees that the KnowledgePass Content is copyrighted by Kronos. Customer is Permitted to make copies of the KnowledgePass Content provided in Mpdf form solely for Customer's internal use and may not disclose such KnowledgePass Content to any third party other than Customer's employees. Customer may not edit, modify, revise, amend, change, alter, customize or vary the KnowledgePass Content without the written consent of Kronos, provided that Customer may download and modify contents of Training Kits solely for Customer's internal use. (c) Train -the -Trainer Program (TIT): Certification under the Train -the -Trainer Program is valid only for the point release o taken, and covers only the Customer employee who completes the TIT Program. e Software for which the TTT Program is 16. CONFIDENTIAL INFORMATION "Confidential Information is defined as information that is: i) disclosed between the parties after the date of this Agreement that is considered confidential or proprietary to the disclosing party; and ii) identified as `confidential" at the time of disclosure, or would be reasonably obvious to the receiving party to constitute confidential information because of legends or other markings, by the circumstances of disclosure or the nature of the information itself Additionally, the terms, conditions and pricing contained in this Agreement and the Order Form, the Software (and Software documentation), and the Specifications shall be deemed to be Kronos' Confidential Information. Each party shall protect the Confidential Information of the other party with at least the same degree of care and confidentiality, but not less than a reasonable standard of care, which such party utilizes for its own information of similar character that it does not wish disclosed to the public. Neither party shall disclose to third parties (except the parent company or the wholly owned subsidiaries of the receiving party who have a need to know) the other party's Confidential Information, or use it for any purpose not explicitly set forth herein, without the prior written consent of the other party. The obligation of confidentiality shall survive for three (3) years after the disclosure of such Confidential Information: This Agreement imposes no obligation upon either party with respect to the other party's Confidential Information which the receiving party can establish by legally sufficient evidence: (a) was rightfully possessed by the receiving party without an obligation to maintain its confidentiality prior to receipt from the disclosing party, (b) is generally known to the public without violation of this Agreement; (c) is obtained by the receiving party in good faith from a third party having the right to disclose it without an obligation with respect to confidentiality; (d) is independently developed by the receiving party without use of the disclosing party's confidential information, which can be shown by tangible evidence; or (e) was required to be disclosed by applicable law; provided that the receiving party notifies the disclosing party of such requirement prior to disclosure, and provided further that the receiving party makes diligent efforts to limit disclosure. 17 MARKETING ACTIVITIES Customer agrees that Kronos may use Customer's name as part of Kronos' published customer lists. Upon Kronos' request, Customer will participate in mutually beneficial marketing and public relations activities with Kronos. All content shall be subject to the prior review and approval of Customer, such approval not to be 54 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 Phone: (978)250-9800 unreasonably d. 18: LIMITATION OF LIABILITY CUSTOMER'S EXCLUSIVE REMEDIES AND KRONOS' SOLE LIABILITY FOR ANY KRONOS BREACI--I OF THIS AGREEMENT ARE EXPRESSLY STATED iiEREIN. EXCEPT AS PROVIDED IN THIS AGREEMENT, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED; INCLUDING WARRANTIES OF MERCIIANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE EXCLUDED. EXCEPT FOR KRONOS' INDEMNIFICATION OBLIGATIONS SET FORTH IN THIS AGREEMENT, IN NO EVENT SHALL KRONOS' OR ITS PARENTS', SUBSIDIARIES', AFFILIATES', OR THIRD PARTY LICENSORS LIABILITY TO A CUSTOMER, HOWSOEVER CAUSED, EXCEED THE VALUE OF THE ORDER WHICH GIVES RISE TO TIlE CLAiM, AND IN NO EVENT WILL KRONOS OR ITS PARENTS; SUBSIDIARIES AFFILIATES OR THIRD PARTY LICENSORS BE LIABLE FOR LOST PROFITS, LOST DATA OR ANY OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THIS AGREEMENT WHETHER SUCH CLAIM IS BASED ON WARRANTY, CONTRACT; TORT OR THE EXISTENCE, FURNISHING, FUNCTIONING OR CUSTOMER'S SPECIFIC USE OF, OR INABILITY TO SO USE, ANY EQUIPMENT, SOFTWARE OR SERVICES PROVIDED FOR IN THIS AGREEMENT. 19. GENERAL (a) This Agreement shall be governed by Massachusetts law. The parties waive the application of the United Nations Commission on International Trade Law and United ntend for the remaining unaffected Nations Convention on Contracts for the International Sale of Goods as to the interpretation or enforcement of this Agreement. (b) "1`11e invalidity or illegality of any provision of this Agreement shall not affect the validity of any other provision. The parties provisions to remain in hill force and effect. (e) Customer shall not assign this Agreement or the license to the Software without the prior written consent of Kronos and any purported assignment, without such consent, shall be void. (d) Neither party shall be liable for failures or delays in performance due to causes beyond its reasonable control other acts of God. Both parties agree to use their best efforts to minimize the effects of such failures or delays. (e) All notices given under this Agreement' shall be in writing and sent postage pre -paid, if to Kronos, to the Kronos billing address on the Order Form. (I) No action, regardless of form, may be brought by either party more than two (2) years after the cause4factionhas arisen: (g) The section headings herein are provided for convenience only and have no substantive effect on the construction of this Agreement. (h) The parties agree that if this Agreement is delivered via fax or electronically delivered via email it shall constitute a valid' and enforceable agreement. ) Tltis Agreement and any information expressly incorporated herein (including information contained in any referenced URL), together with the applicable Order For onstitute the entire agreement between the parties for the products and services described herein and supersede all prior or contemporaneous representations, negotiations, or other communications between the parties relating to the subject matter of this Agreement This Agreement may be amended only in writing signed by authorized representatives of both parties. Customer understands and acknowledges that while Kronos may disclose to customers certain confidential information regarding general product development direction, potential future products and/or product enhancements under consideration, Customer is not entitled to any products or product enhancements' other than those contained on the Order' Form. Customer has not relied on the availability of any future version °Idle Software or Equipment identified on an Order Form, nor any other future product in executing this Agreement, (j) Use, duplication, or disclosure by the United States Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DEARS 252,227-7013, or subparagraph (c)(1)(2) of the Commercial Computer Software Restricted Rights clause at FAR 52.227-19, as applicable. Manufacturer/distributor is Kronos' Incorporated, 297 Billerica Road, Chelmsford, MA: ncluding war strikes, lockouts, ddress on the Order Form, or i re, flood, storm or o Customer; to the DATED: CUSTOMER: BY:_ NAME: TITLE: 55 56 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes December 18, 2017 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Joe Duffie, De'Sean Quinn Staff: David Cline, Jay Wittwer, Bruce Linton, Rachel Bianchi, Joseph Todd, Jack Pace, Laurel Humphrey (by phone) Guests: Dee Riley & Bill Dobyns, Lydig Construction; Justine Kim & Ethan Bernau, Shiels Obletz Johnsen; Jerry Thornton, Siting Advisory Committee; Steve Goldblatt, PSP Program Management Quality Assurance consultant; Erika Loynd, DLR Group; Zak Idan, Councilmember-elect CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Agreement: Fire department Staffing and Overtime Management System Staff is seeking Council approval of an agreement with Kronos Inc. for a Workforce Telestaff system for the Fire Department in the amount of $23,000 for 2017, $37,045 for 2018, and $15,480 thereafter for three years of cloud hosting. The current system of timekeeping in the Fire Department is both manual and time consuming, and automating this will create numerous efficiencies. The Kronos product was selected from 6 vendors as the best solution. Committee members asked questions about training, use by other cities, and integration with current systems. They expressed support for alleviating employee hours currently devoted to the manual system. UNANIMOUS APPROVAL. FORWARD TO JANUARY 2, 2018 REGULAR MEETING. B. Purchase: City Identification Badge Printer Staff is seeking Committee approval of a printer and supporting hardware for City employee badges in the amount of approximately $6,000. Washington State and King County Emergency Management have introduced a badge template they would like all government agencies to use and are offering the software free of charge. Standardization across jurisdictions would be helpful in the event of a large-scale emergency. The new printer will also put a clear coating on the badge which will address the problem with the current badges where photos are becoming unidentifiable due to ink smearing. Because this is an unbudgeted capital purchase between $5,000 and $39,000, staff requires Committee approval to move forward. UNANIMOUS APPROVAL. There was Committee consensus to move the discussion with Lydig Construction as the next order of business. 57 58 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor's revi, Council review 01/02/18 CO DLR ITEM INFORMATION ITEM No. 7.D. 59 Si ul, SPONSOR: LAUREL HUMPHREY °Ric tNAL AGENDA DA 1 I: /2/18 Aci Ni) \ Ill,MTrILF An ordinance to through 2021. fix the amount of Compensation for Council e bers for 2018 1/2/18 E Motion ellts Date E Bid L-Iward il IA Date 0 Publzc Hearing Mtg Date 0 Other !tits Date CA 11*.,G( 7 Disai,ulon Reioiuti©n Ordinance 1111g Date elf Is Date Alts Date 1/2/18 E Mayor LI HR E DED Finance J lire LI IfP6--R 1:1 Police PW SP ONSOR F4 Council SP oNS0R' s Ordinance No. 2416 set Council Compensation levels for years 2014 through 2017. The SUM:NI\ RY Council wishes to retain a conservative compensation that does not rise about the current scale. Council compensation for all Councilmembers for the period of 2018 through 2021 shall remain at the 2017 rate of $1,250 per month. RI -VI l',WFD B\ E COW Mtg. Eil C\&P Cmte E F&S Cmte Transportation Cmte E Utilities Cmte El Arts Comm. 0 Parks Comm. LI Planning Comm. DATE: COMMITTEE CI-IAIR: RECOMMENDATIONS: SPoNsoR/ADmIN. COMIVIIT1 LE N/A COST IMPACT / FUND SOURCE EXPI NDITURI', REQU RI D AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: N/A Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 1/2/18 Ordinance 59 60 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING TUKWILA MUNICIPAL CODE SECTION 2.05.010 TO FIX THE AMOUNT OF COMPENSATION FOR COUNCILMEMBERS FOR YEARS 2018 THROUGH 2021; REPEALING ORDINANCE NO. 2416; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 2416 set City Council compensation levels for the years 2014 through 2017; and WHEREAS, the City Council wishes to retain a conservative compensation that does not rise beyond the current scale; and WHEREAS, a uniform stipend ensures that all Councilmembers receive the same salary; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Chapter 2.05 Amended. Chapter 2.05 of the Tukwila Municipal Code is hereby amended to read as follows: W: Word Processing \OrdinanceslCouncilmember compensation strike-thru 12-21-17 LH:bjs Page 1 of 3 61 2.05.010 Council Compensation A. Monthly compensation levels. Pursuant to the provisions of RCW 35A.12.070, members of the Tukwila City Council shall receive the following monthly compensation during the years listed here according to their position and the date their term of office commences: B. Compensation review. At any time the Tukwila City Council compensation rate of increase falls significantly below the cost of living increase as measured by the Seattle -Tacoma -Bremerton Consumer Price Index (CPI -U), Tukwila will review the stipends and may increase the City Council stipend accordingly. Section 2. Repealer. Ordinance No. 2416 is hereby repealed. W: Word Processing\Ordinances\Councilmember compen LH:bjs 62 tion strike-thru 12-21-17 Page 2 of 3 POSITIONS 1, 3, 5, 7 ' • - 4 . YEAR YEAR 1/1/10 12/31/13 1/1/12 12/31115 and 1/1/14 12/31/17 and 6 12/31/19 2019 $1,250/month $1,250/month 2014 $1,250 $1,050/month 2021 on $1,250/month 2015 $1,250/month $1,050/month 2016 $1,250/month $ ,250/month 2017 $1,250/month $1,250/month B. Compensation review. At any time the Tukwila City Council compensation rate of increase falls significantly below the cost of living increase as measured by the Seattle -Tacoma -Bremerton Consumer Price Index (CPI -U), Tukwila will review the stipends and may increase the City Council stipend accordingly. Section 2. Repealer. Ordinance No. 2416 is hereby repealed. W: Word Processing\Ordinances\Councilmember compen LH:bjs 62 tion strike-thru 12-21-17 Page 2 of 3 POSITIONS 1, 3, 5, 7 POSITIONS 2, 4, 6 YEAR Term of Office: 1/1/18 — 12/31/21 Term of Office: 1/1/16 — 12/31/19 and 1/1/20 — 12/31/21 2018 $ ,250/month $1 ,250/month 2019 $1,250/month $1,250/month 2020 $1,250/month $ ,250/month 2021 $1,250/month $1,250/month B. Compensation review. At any time the Tukwila City Council compensation rate of increase falls significantly below the cost of living increase as measured by the Seattle -Tacoma -Bremerton Consumer Price Index (CPI -U), Tukwila will review the stipends and may increase the City Council stipend accordingly. Section 2. Repealer. Ordinance No. 2416 is hereby repealed. W: Word Processing\Ordinances\Councilmember compen LH:bjs 62 tion strike-thru 12-21-17 Page 2 of 3 Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Word Processing\Orchnances\Councilmember compensation s rike-thru 12-21-17 LI-Cbjs Page 3 of 63 64 COUNCIL AGENDA SYNOPSIS Mt din Z ttie Prepared ly Afapore'review -' Councilsetuna 0 ./02/1.8 RB Center Program Document and Initial Estimate .1/2/18 Conic, Date 1/2/18 E Re llt 77rrtn Ordinance ll(q Date ard lit Date El Public Ilea ring :11x1 1 tie [ Other .14gDate C 1`1`I;C.1OR\ Dz/ll,Jion Iltq Date Alrq )NS( )1( ECouncil ITEM INFORMATION ITEM No, 7.E. 65 S 1" SI NSOR: RACHEL BIANCHI ORIGIN.\I i GLNI ;I D.\'I'I:: 01/2/18 AGI No.\ rII,N1 Till ,1 Justice Center Program Document and Initial Estimate .1/2/18 Conic, Date 1/2/18 E Re llt 77rrtn Ordinance ll(q Date ard lit Date El Public Ilea ring :11x1 1 tie [ Other .14gDate C 1`1`I;C.1OR\ Dz/ll,Jion Iltq Date Alrq )NS( )1( ECouncil ElTf QI CI . finance ❑.I°ire El S QP 'R ❑Pr re ❑t I %' ❑Cataat Mayor SPONSOR'S The Council is being asked to provide consensus to move on o the schematic design phase Su,MMA 2 ' of the Justice Center project. R13\']]:1 Z]sI by Q C:.O,\X' 1 It;. CDN Comm El Finance Comm. El Trans -&Infrastructure El Arts Comm. Q Parks Comm, DATE: 12/18/17 COMMITTEE CIL\Ili: Public Safety Comm, ❑ Planning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/Al Commit f1N= Mayor's Office 1liE Unanimous Approval; Forward to 1/2/18 Regular Meeting COST IMPACT / FUND SOURCE I XP AMOUNT BUDGETED APPROPRIATION REQUIRED $ $000 Fund Source: PUBLIC SAFETY BONDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/2/18 MTG. DATE ATTACHMENTS 1/2/18 Informational Memorandum dated 12/12/17 (Updated after PS Com. ) Tukwila Program Document Powerpoint Presentation Minutes from the Public Safety Committee meeting of 12/18/17 65 66 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi CC: Mayor Ekberg DATE: December 12, 2017 SUBJECT: Justice Center Program and Program Estimate (Updated after PS Com) ISSUE The Justice Center team has completed the Program phase of the facility design, representing 10% completion of the project, which includes the Program estimate. The next phase of the project, Schematic Design, will provide a more realistic cost estimate, with input from a General Contractor/Construction Manager, and is expected to be completed in the spring of 2018. Staff is seeking Council consensus to move forward to the Schematic Design phase. BACKGROUND Program: Through a public process, the City selected DLR Group to serve as the architects for the Justice Center. Once DLR Group was selected, the City Council provided their vision statement for the Justice Center that provided a foundation for the building design goals. With that foundation, DLR Group worked closely with the end users of the facility (Police, Court and Emergency Management personnel) to understand the space and operational needs, as well as necessary adjacencies. This was accomplished through interviews with staff, site tours to new facilities in the region, an electronic survey to staff and officers, team meetings, community meetings, and the architects' extensive knowledge of best practices for such buildings. Direction was given to contain the programming for the building to the square footage approved by the voters in the Public Safety Bond, 45,500 square feet. While end users requested additional space, in order to address what the team knows are very challenging market conditions, the project's Program was limited to the bond square footage. However, similar to our approach with the fire stations, the architects are designing with expansion space for future needs. The Program plans for a two-story building, with Court and Police Patrol functions on the first floor, and Police Administration and other Police offices on the second. The team also found a very innovative way to plan for the needed Emergency Operations Center (EOC) space (6,000 square feet). An EOC activation is a rare event, though when it is in use the space, infrastructure and technology are key to mitigating the event. DLR Group approached the necessary EOC square footage as an area that could be shared — similar to a conference center — by Police, Court and other users to ensure that it remains active and used by all of the facility's occupants. When not in EOC activation mode, there are multiple meeting rooms, "hoteling" stations, and other areas that can be utilized by all staff at the Justice Center. The team was also focused on building flexible, modern work areas that can be repurposed as needs and functions change in the facility over time. The team also took into account the changing demographics and preferences of the workforce, where the traditional four -walled office is being replaced with a more open work station approach, "hoteling" options for people 67 INFORMATIONAL MEMO Page 2 who move in and out of facilities and areas, and shared conference rooms of various sizes for private conversations when needed. This approach was included in the Program, which envisions an office suite standardization that will capitalize on efficiencies and flexibility in the Justice Center. More information on this can be found in the Program Document attached. Program Estimate: Once there was a good understanding of the operational nature of the facility, square footage and chosen site, the architects work with a cost estimator to provide a "pre -design" estimate for the building. It is important to know that this estimate is made with a significant amount of assumptions for unknowns. Because of this, estimators typically land on larger numbers in order to manage expectations. In the estimate below, there are some specific unknowns that provide significant increases to the project. These include: • Site development — with the absence of any geotechnical work (which will commence once we receive site access), the team has very little information on critical issues such as costs associated with the suitability of the soils, foundation systems, utilities and stormwater detention. The estimate includes a conservative amount to anticipate some of these development costs. • Environmental — similar to above, without Phase 2 environmental site assessment, which will commence once we receive site access, there are significant unknowns on issues such as potential hazardous materials or the need for contaminated soil abatement. Because the site is located on what has been an auto -oriented corridor, it is reasonable to assume some site contamination. However, without specifics the estimator is forced to project significant costs associated with any potential environmental clean-up. The estimate includes a reasonable amount to anticipate a predictable amount of environmental costs. • Market conditions — we have been discussing the reality of the current market conditions all year, and they remain a factor that continues to increase costs associated with land acquisition and construction throughout the region. We expect this reality to remain for the foreseeable future. The Program estimate for the Justice Center is below, as well as the original Public Safety Plan funding source and estimates for the Justice Center: FUNDING SOURCE - Based on Initial Project Costs UTGO ter -approved) Genera Fund Fees Fire Stations Justice Center Public Works Shop 18,824 28,629 4,750 858 Facilities Total Fire Apparatus/Equipment Public Safety Plan Total 14,747 14,746 24,432 28,629 29,493 47,453 4,750 15,605 14,746 82,554 29,932 29,932 $77,385 $4,750 $15,605 $14,746 $1112,486 Z:\Council Agenda Items\Communications\Final Updated PS Memo 121817 .doc 68 INFORMATIONAL MEMO Page 3 PROJECT COSTS A/E Services (both design & CA) Land Acquisition Permits/Fees Construction for building (pre -con, const, tax) Construction for Site Development Construction Related Costs (incl bond PM Services (incl other prof svcs) Contingency (incl Construction & Proj) FUNDING GAP A/E Services (bothdesign `& CA) Land Acquisition Permits/Fees Construction for building (pre -con, const, tax) Construction for Site Development Construction Related Costs (incl bond) PM Services (incl other prof svcs) Contingency (incl Construction &'Proj) TOTAL 3,500,000 13,768,546 700,000 30,892,230 10, 671,179 1,750,000 594,000 5,660,388 68,536,343 1,207,286 7,768,546 260,110 4,359,615 0,671,179 715,203 324,211 4,601,193 $39,907,343 NOTE: All Items highlighted construction and increase or in yellow are directly affected by the cost of the building decrease depending on actual construction cost. As mentioned above, moving into Schematic Design will allow the City to have a more realistic cost estimate for the project, including estimating support from the General Contractor/ Construction Manager (GC/CM) to be selected in February/March. This information and estimate has been shared with Steve Goldblatt, the Council's Program Management Quality Assurance (PMQA) consultant, who concurs with staff that the City should move forward into Schematic Design. Mr. Goldblatt will be available at the December 18, 2017 Public Safety Committee meeting, as well as the Council meeting on January 2, 2018 to provide Council with his recommendation directly and answer any questions members may have for him. Z:\Council Agenda Items\Communications\Final Updated PS Memo 121817 .doc 69 INFORMATIONAL MEMO Page 4 Closing the Gap: The City has previously agreed that we will work collaboratively to close the gap on Public Safety Plan projects in 2018 and codify that strategy in the 2019/2020 Budget that will be passed next year. The Finance Committee will spend a significant portion of its workplan on addressing this gap and providing the full Council with options to move forward. Previously, after the Programming phase for the fire stations, staff identified various strategies that could be employed to cover the fire station gap and remain confident that there is a path to do just that. Similarly, staff has identified a variety of strategies available to Council to address the Justice Center gap. While these strategies will be considered, weighed against one another and ultimately moved forward — or not — by the Finance Committee in 2018, staff wanted to provide Council with a menu of options available to support the decision to move the Justice Center forward to Schematic Design. These include: • Using existing and dedicating future REET 1 to the Justice Center — It is safe to assume that by the end of 2018 there will be in excess of $4 million in REET 1 available for this project. In addition, future REET could be dedicated to pay off any bonds used to close this gap. • Reprioritizing other capital projects — by shifting capital projects around to align with the Public Safety Plan being the City's priority, additional funding would be available for the Justice Center. • Land sales — the City has some high-value properties that, if sold, could help offset the gap. These include the Longacres and Newporter site, as well as the current Minkler and Long shops. • Slow the rate of growth — by slowing the growth in the General Fund budget, additional funds could be identified to dedicate to the Justice Center, and specifically earmarked to pay back any bonds the Council may choose to sell for this purpose. • Ending fund balance — the Council could choose to direct staff to put all annual ending fund balance into the Public Safety Plan. • New revenue — the City has revenue streams it currently does not exercise that could be available to either directly fund the gap or provide funding for other areas that could free up General Fund dollars. • Reducing the scope and timeline of the Justice Center — the Council could choose to build a smaller building to house fewer staff and wait until the market conditions turn (assumes market downturn). • Contingency funds — the City does have the option to use existing contingency funds for this project, though serious thought would need to be given to the implications associated with another economic downturn. These are just some of the ideas and tools available to the City as we contemplate how to close this funding gap. No recommendations have been made and staff looks forward to working closely with the Finance Committee in 2018 on this important effort. While we recognize the challenges associated with the costs for the Public Safety Plan, we also remain focused on the great need for these new facilities in our community, and the opportunity before us to provide safe, modern, functional buildings to better serve the community of Tukwila and house two- thirds of our City staff. RECOMMENDATION Staff is seeking committee approval to forward the issue to the January 2, 2018 Council meeting with a recommendation that the City continue into the Schematic Design phase for the Justice Center. Staff is seeking to go to the first Council meeting instead of waiting for the next 70 Z:\Council Agenda Items\Communications\Final Updated PS Memo 121817 .doc INFORMATIONAL MEMO Page 5 Committee of the Whole in order to not lose time in the schedule; simple consensus from the Council is all that is needed on January 2nd. ATTACHMENT City of Tukwila Justice Center Program Document Z:\Council Agenda Items\Communications\Final Updated PS Memo 121817 .doc 71 72 CITY OF TU JUSTICE CENTER PROGRAM DOCUMENT DECEMBER 8, 2017 A part of the TUKWILA PUBLIC SAFETY PLAN DLR Group 74 TABLE OF CONTENTS TABLE OF CONTENTS PAGE EXECUTIVE SUMMARY 5 GOALS 9 SURVEY 15 TOURS 31 EXISTING BUILDINGS 39 COMMUNITY MEETINGS 43 PROGRAM 47 O NER TEAM SOJ // Owner's Representative / Project Manager CONSULTANT TEAfi DLR Group // Planning / Design / Architecture / Mechanical & Plumbing Engineering Electrical Engineering / Structural Engineering Swift Company // Landscape Architect / Urban Design KPFF // Civil Engineering Roen Associates // Cost Estimating 3 [SLR Group 753 476 CITY OF TUKWILA EXECUTIVE SUMMARY EXECUTIVE SU This report details the programming for the City of Tukwila Justice Center, a new facility for the City's police department, emergency operations center (EOC), and municipal court. The existing police and court departments are located at the city campus in 6200 and 6300 Southcenter Boulevard, Tukwila north of the Westfield Sourthcenter. The police also operate with a small substation within Westfield Southcenter and the Neighborhood Resource Center (NRC) on Tukwila International Boulevard. The existing EOC is in Fire Station 51 on Andover Park E. All existing locations are inadequately sized for the departments, and do not provide an appropriate presence to the public of their connection to the city. The new facility will be located on Tukwila International Boulevard at S 150th Street. The site is currently occupied by a motel, local shops, and an entertainment establishment. Locating the facility on Tukwila International Boulevard (TIB) is designed to create a connection to the public and provide pedestrian friendly relationship to the boulevard. TIB has been identified for redevelopment following the TIB Light Rail Station opening. This facility will be the first project to use the new proposed zoning regulations for the street that will be issued concurrently to this project. This report describes the program for both the police department, EOC, and court based on the bond measure passed in 2016 for a new 45,500 SF joint facility. Through interviews with the departments and multiple tours of other offices and facilities, we have developed a program of spaces that can fit within the area limits set in the bond measure of 45,500 SF. During the development of this program, we have identified elements that are not able to fit within the building parameters but are essential to the efficiency of the facilities, and how expansion of the facility may be accomplished on site or in an off site precinct. DLR Group 775 678 CITY OF TUKWILA GOALS DLR Group 797 GOALS Through the introduction of the project, the executive team participated in a series of goal -setting exercises to bring the departments together as one facility. The meeting started with a uniting exercise to stand up for the project and provide a "warrior pose;' each team member standing up for the effort of this project. Through the hard decisions and fast paced project, we are working together to create a Justice Center representative of the needs and hopes for City of Tukwila. Upon award of the project to DLR Group, the Tukwila City Council provided their vision statement, which was the starting point of the conversation. The team read the statement together and highlighted the words in the statement that also spoke to the departments' intentions. These words are highlighted on subseqent pages. The second exercise worked to define community as a theme for the city and a philosophy that makes Tukwila stand out as a city project. Throughout the bond campaign and the effort to develop the project, the City has shared their pride of the community. Housing the most diverse school district, speaking 80 languages, this small community not only shares the values of the 19,000 residents, but welcomes the over 150,000 daily transient people that travel through Tukwila as a commuter, worker, or shopper. Tukwila is the intersection of five major travel routes with 1-5, 1-405, Highway 99/509/518, and Highways 167 and 169. Tukwila is the home to the largest retail area in the Pacific Northwest. All of these functions, though backbone of the economy of the city, also provide the justification for a larger police and court department due to the nature of the services they provide. With expected growth continuing in Tukwila, the future of the departments must accommodate the growth projected. Each member of the team responded to the question "Community is ...." Compiling these words graphically together, a word cloud helps to identify the number of times a word is reused or shared in context. This word cloud illustrates the importance of WORK, DIVERSE, COMMUNITY, PRIDE, and PEOPLE as key themes in the responses by the team. 880 r"Wib r d ,„:s c Futurecasting exercise to write goals and thoughts onto a communal board responding to five questions. Futute Culture Dai„,) Basis Good e009Ovieotea Define Embrace Qfl O l e Work cloud for words provided throughout the exercises. Learn ©uuga5 F2.[n Great HJS b, 1NPck4nC DLR Group 819 't2 CITY OF TUKWILA THE DOUBLE HELIX To encompass the entire conversation of goals, a graphic was designed for the project to represent what the project stands for. This graphic will be used throughout the project to remind the group the important nature of each decision made. Was the decision made to fulfill the goals that we know? Have the project goals changed and need to be readdressed throughout the process? The graphic is a double helix based on the parameters of the human gene. Every person has unique traits, but all characteristics are rooted in the same fundamental genomes. The double helix has two ribbons tied together with the genome language. Four words used in different configurations make up the huge diversity that is human in nature. Similarly, the court and police Department are two separate elements of the city (the ribbons) held together with shared beliefs and understanding. The goals stand as the connectors that tie the branches of government together. This structure provides the foundation of the Justice Center and each agency will determine how to bring these goals into their department. 8311 1 4 CITY OF TUKWILA SURVEY wat DLR Group 8513 SURVEY RESULTS As part of goals and visioning we conducted an anonymous twelve -question digital survey that enabled most of the police, court, and EOC staff to give input on the Justice Center. An added benefit is that the survey allows us to test goals derived as a group against individual goals, as sometimes groups can be swayed by strong individuals. Results can be viewed in a few ways; both as a total response amongst all visitors as well comparatively among any categorized question that is asked (generation, department, commute, etc.) We would like to call attention to a few items that stood out to the design team. • Ninety-one (91) individuals completed the survey which resulted in an 88% completion rate, compared to an average of 30-40% for internal surveys. This tells us that Tukwila employees are passionate and invested in their community and this project. • Over 65% of the survey responders have worked for the City of Tukwila for over ten (10) years. • Majority of responder's commute over five (5) miles to and from work each day, with 40% of the total driving over 15+ miles each way. • "Location" was the favorite thing about the current facility, and "Lack of Space" was least favorite item. • "Security,"""Parking," and "Separation of Court & Police functions" were the three highest priorities for those that identified with police category. Access to Community/ "Parking"' and "Transit Access" were the three highest priorities for those that identified with courts category. • In regard to Tukwila's culture, "Safety,""Diversity," "Community," "Communication," and "Access to Parking" came to mind the most consistently. The full survey results are published here in graphic format. t6 mmvrr)rrvrrrmrrrrvrrmrrrvrrrmrrp-pmrrrmmrmgrxrrrrmx 01,79 I(41,t$ 23.4% 10-15 years 29.8% 1-10 years 4.;4444 444444444444444444444g44,4444444444444444444444444444444444440 00 • A4444 NA444 4,00044' 4412 •144444404404 04,444144* , „4•4 •44 x • X ' kkk, tka 4.3% courts 1.1% 2.1% FOG other (mayors office/ public works) k 92.5% police ,MAFMMrict 4 i 12.8% 0-1 hours • 11.7% ... 1-5 hours • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Gen X B,,,lby Boomer (born 1H5-1980) (born 1946-1964) 46.7% 19.6% 1:r Gen Y/Millennia 1 (born -1981-2000) 1 33,7% YES 2„1 % 21.7% take city car home 29.3% drive 5-15 miles bike to work Ir 6.6% -----. drive • 41.3% :drive 15+ in us DLR Group Q7 What is your most favorite thing about your current facility? �.4*(44.66160 Top 4 respc)nse patterns Workspaces Nothing Parking 66 'lift View of the centra bus ness district. The view from the In II Centrally located inthe city for equal and expedient response times. Vicinity to Southcenter Mall Proximity to the freeway ramp. Not in a flood plain I really like the plentiful trees surround ng the fac'lity It makes it fee a lift e ess urban On the bus line id 4 m��� 27 15 14 5 I like that the police officers work station is an open area, the fact that the police report station Records and the Records supervisor managers officesces all flow My own desk Most department employees aie inclose proximity 10each other ftc computer terminal stands that adjust Own offices n MCU Private Office's for each detective. Windows for light and to see out. lots of park ng designated pai k ng spaces having a wash vacuum area foi patrol cars. The history The brag hoard The courtroom g ass artwork lO^ �8 Q7 fiPi"MOW .60OPPOOK >1 1-10 15-20 20+ mentions isnri ins 1 Workspaces 2 Nothing Parking (Misc) [7 Pt 10 Workspaces 6 Nothing 1 Parking 1 Workspaces Nothing Parking Workspaces Nothing Parking mentions "The people" Years Worked for Tukwila "The brag board :)" "Surveillance cameras" "Windows" 4 "Courtroom decor" 3 "It is small which makes it convenient " 4 "That it's still standing...barely" 2 mentions 4 "I have a window to the outside" 2 "Private offices for Detectives " 3 "Not one thing" 1 mentions 7 Workspaces 4 Nothing 5 Parking "Most department employees are in close proxirnity to each other" "Filtered water, coffee maker" "The history There is nothing else worthwhile, as it was not designed for the use or capacity." DLR Group 8d Q8 What is your least favorite thing about your current facility? Lack of Space 34.896 [)0secure 79.896 ureten 1 urn Seperation of [)nits 1 2.7% Technology 5,89& Lack of smart space Crowded, antiquated, embarrassing, Too sma unorganized Not big enough for the entiie department to be under one roof Not enough office or storage space. x��� 30 l7 l7 ll 5 Run down no secure pai king building is not secure. Lack of secured parking and that un ts are spread out over several buildings Unsecured parking The building isn't very safe. Decentralization ofthe vahnuateams and divisions and lack of space Unsecued employee parking distance from othe units „I tk' �* ka,;04 �11114 �K Not created for court operat ens not easily adaptable for changing needs and services just old Old building with old building prob ems e structures that arc not conducive to how we do busincos, not ADA accessible heat ng AC not up to standard) Poor a r qua ity lack of ADA accessigilty Computer ssues Lack of computers (sI w and out of date) and work space l� Q8 >1 1-10 10-15 15-20 20+ Lack of Space Unsecure Seperation of Units Technology Lack of Space Unsecure Seperation of Units Technology Lack of Space Unsecure Separation of Units Technology men ons 1 men ..'ons 8 5 2 3 men. ons 4 4 7 2 1 mentions Lack of Space 2 Unsecure 1 3 Seperation of LJr. its 5 Technology Lack of Space Unsecure Separation of Units Technology ag_ mentions 16 3 3 5 1 S. my least favorite thing about the facility is that it has no firearms range„." "unsecure parking lot" "Poor air quality, tack of ADA accessibility" "Small, cramped, very little storage, makeshift work stations. Facility made for 30 people not 80. Separation of command staff and officers in two different buildings creates undue trust and transparency issues," "Not created for court operations, not easily adaptable for changing needs and services, just otd," "no indoor range" "everything: unsecured parking, unsecured offices, offices scattered all over, old building" "Not big enough for the entire department to be under one roof" "No privacy" "Not secured and separate from patrol." "No bullet proof glass, the hvac system makes us sick, poor computer systems and not equipped with restrooms/breakroom for people who can't leave their work station," "Decentralization of the various teams and divisions and lack of space," E1LR Group 911 • Police This question type uUmwn usto view the priorty levels on two diffeient scales The not at all" to"extremely" scale wanwhaieachindividuu|vaaponderoategohzedtheaapedoin|eve|nfimportance|he^higherphority"and 'lower priority" scale allcws us to see the rateat which peop e selected the md vidua response to see where their Vue pn 1 es might be The data be ow s focused on how the Police Employees prioritize the new justice facility. We see that their rnost important aspect and highest priority is security while inclusion of symbols and places for to public to congregate are lower onthis scale, not at all higher priority lower priority ranked by median Security 84 Parking 64. Seperat on of Court & So cc func ons Access to Community *a Campus Circulation xa Landscape /m |s^xsitAceos 46 Space for Pub c to Congregate 44 Incision of Symbols of Tukwila no extremely Access to Community Cennpus�irou|�kiom Inclusion of Symbols of Tukwila Landscape earkeg Security Separation of Court & Pohce functions Transit Access Extremely Extremely rModerately Moderately xModerately Slightly Slightly Slightly Slightly 2� Q9 ttdv This question <ypeoUows us to view the priority levels on two different scales. The "not at all to extreme y scale was what each individual responder categorized the aspects in level of importance. The "higher priorityy and "lower priority" ,scale allows us to see the rate at which people selected the individual response to see where their true priorities might he. The data below is focused on how the Courts Employees prioritize the new justice facility. We see that their most important aspect and highest priority is access to community while landscape and inclusion of symbols are lower on this scale. not at a higher pr ority dody lower priority ranked by median Transit Access ss Access to Community »» Parking 7s Security 51 Sepeiatron of Co cc and Courts ou Campus Circulation so Landscape a -i Inclusion ofSymbols ofTokwi|a 44 Space for Public |oCongregate 33 extremely Access to Community Campus Circulation Inclusion of Symbols of Tukwila Landscape Carkimg SE:curity SeperadonofCourt & Pace functions Trans4 Access PAN Extremely Moderately Moderately Moderately Moderately Moderately oderately omnewha D��§�r8up 9S' Q9 Police & Courts This question type also allows us to compare responses from two separate categorizations, The data below shows the comparison of priorities for the Courts and Police. The red dotted lines are identifying the greatest differences between the two departments. This allows the design team to hone in what individual departments want in the new justice facil ity and where overlap may take place, The data below identifies that while access to community is the highest priority for Courts, it is a lower priority for Police. not at all higher priority lower priority extremely pouns couxna A ^c0(253mcommundy B Campus circulation C Inclusion n/Symbols n(ruk e o-La^dscavc F-mrking F Security Separation of Court Police Functions |� Space for Public uCongregate Q1 Hours spent at facility daily Thisqueo1iontypea||owsusttoviewthepnoh(y|eve|contvod/Uerentaoo|es.The"noaUect"ho"extempeffent" scale was what each individual responder categorized the level of impact that certain components have on a users ability to work productively, fhe "higher priori-ty" and "lower priority" scale allows us to see the rate at which people selected the individual response to see where their true priorities might be, The data below is focused on how the amount of time spent at the facili.ty affects users productivity. The data is based on users who spend anywhere from Uto5+ hours at the ben ty and wnee the preatest impact is cr e000 user grOU1J Access to Meeting Rooms 54 priority �2 50 Acoustic Privacy 49 56 Daylighting Sl 52 44 Interruptions 44 34 Technology 57 �4 4,10r 0 NS( ����AIM immicipat�� modermemepact moderate impact moderate affect moderate impact '`mdemteimpnct major impact m/mnxnpmr moderate impact =ouemze}mpact rmderne/mpact major impact major mpact 90 mtrmncm,mot 82 1111111161 exLeme/m;act Thermal Comfort 46 60 Training 54 54 53 52 ���� ��arPAV"� IIIPARIBMS major impact moderate ampoct major impact extreme impact maio,impnot importance �� ��D|R Group ��� {}lO rrw Police & Courts The data below again shows the compa on of impacts for the Courts and Police, The red dotted lines identify the greatest differences between the two departments. Acoustic privacy is a much higher priority for Courts employees to work product vely compaied to the Police employees, Both groups dent fed technology as important 10their ability iowork productively while inthe office. not at all higher priority � extremely lower priority x Access mMeeting Space o-Acouxucp,ivoov C oeylioxtino o Interruptions s -Fec»oomoy F Thermal Co Q1 0.8 >1 1 -1 0 10-15 15-20 20+ a.CCeSS CO 7a'k.ing „orYl'?1unicatio l con'munity diversity equity histor Lc pude R rtIMi4`. ,.ay%KE' kNWIR ;,%p.74kttt aknovagon su„_ty sustainability transparency access t )d ti ly communication community diversity eat lity family hist )Nation zaiety us,c, n bility ansp_aency access to parking communication community Overslty eaUity family historic pride innovation safety susiainability transparency access to parking; communication :,o mmt,inity diversity, innovation safety sustainability transparency ar Ess to parking communication community muinity, diversity equity family historic orlste YkktteaH ,ASkysY;+'Iii 4C7;J„(,,;7; trY? Si7,SM150?iut.',N innovation safety sustainability transparency To better understand the different perceptions of culture, we categorized 'this gtaestion by Years Worked for the City of Tukwnia. The scale identifies what comes to mind when thinking of Tukwila's Culture from rarely to always. always The closer the line gets to the fifth marker, the higr the priority t' the Itimsidaa` categories. L DLR Group 9. 5 Q1 Hours spent at facility daily us dat set 'ewe he pr or ty eve s an wo cl ereni sue Cs T lie 'no at I' ta xt erie y scale was viha earl individua|rcspunderca1e;o/izcdthedegroe1owhichpoop|ccogaqein\hevaryingwn/ka«y|ea,Tha^higher pr or ty any npriority" and "lower prinrity scale allows us to see the rate at which peopie selected the individual response to see where 'their true priorities might Pe. The data below is foct.ised OP how the amount of time spent at the facility affects users productivity The data iobased onusers who spend anywhere from O\o5+ houroo\the facility and the degree iowhich each user group engagcinNeoeactivities. Collaboration: l-2People 63 priority 47 53 Collaboration' 3-4 People 54 72 -51 Collaboration: 6-10 People 48 55 54 Confidential Work/Conversations 1111,611 60 Impromptu Meetings/Conversations somewhat 43 r. slightly 57 moderately ��� somewhat moderately Importance extremely moderately • ENIONNER smnrw`at '1111111111111111111111111.111111111 extremely Individual Work 60 73 72 Scheduled Meetings 0 45 43 Lab Based Work 47 50 2b8 ���� �18S,OckaKt1 extremely MRMIMIll extremely t$41111111 extremely INiZINNT "MAK 0,4„40,VWX,40,,461'903,1*V}}$8 ���� CITY OF TUKWILA � _ [)l2 ggg Police & Courts This data set below compares the Police and Courts employee responses on the different styles of activities they are engaged in on a daily basis. Both Courts and Police often collaborate with 1-2 people but the Courts have identified itasa higher priority. Both groups work most often in an individual manner. Nether group seem to participate in lab based work. not at aU higher priority lower priority extremely •PuucE COURTS ^' Collaboration (1-2People) a Collaboration (3*People) C Collaboration (5 -People) o conweooalwnw/co"venauovs s /mpmmwweui"ns/Cvoveowionn F'Individual Work G Lab Based wmm H- Scheduled Meetings �� ��DLR Group 28100 CITY OF TUKWILA TOURS DLR Group 10129 REGIONAL R ECT TOURS Both the police department and court have operated in inefficient spaces throughout the 6200/6300 buildings for many years. The departments were broken up as space is available, and areas are undersized to accommodate their functions. To understand how they have operated and how regional, newer facilities have addressed operational issues, we toured multiple facilities with the City of Tukwila. The Courts team toured the Everett Municipal Court, designed by DLR Group and opened in 2013. The facility highlights efficiency in space, function, and cost. It was designed with durable materials and simple spaces that optimize operations. The court has two courtrooms equitable in size and scale as programmed for the Tukwila Court. They have on site holding, two judicial chambers, attorney visiting, security screening for public prior to entering the courtroom, three reception windows, and administrative staff open workspace. There is on site probation with three probation offices. The use of exposed materials such as honed concrete floors, open ceiling in the workstation area with a hung "cloud" for acoustics, and exposed concrete masonry unit walls minimized cost of finished materials. These materials are also valuable for durability. The courtrooms have simple designs of a center bench, jury area for 7 jurors, and gallery seating for 80 people. There are two dry holding rooms, one of which has access to the attorney visiting rooms for signing paperwork with clerks or attorney meetings outside of the courtroom. The lobby is sized for queuing at the reception window and for entrance screening. The Police Department toured two newer facilities, Lakewood Police Department and the University of Washington Police Department. Lakewood Police Department was opened in 2009, with 101 sworn officers. The facility was designed by Architects Rasmussen Triebelhorn. The facility is one floor with evidence, firing range, and support services in the basement. The department has moderately sized spaces centered around a central briefing room. On site evidence is large and open with rack shelving, vehicle evidence processing, and on site processing. The University of Washington Police Station, opened in 2017, is a very new and modern police department designed by The Miller Hull Partnership, sized for the functions of the University, not city, activities. The facility is two stories with evidence storage, processing, and officer support spaces in the basement. The public lobby is digitized to allow visitors to call an officer from a kiosk in the lobby. There is one large briefing room adjacent to the lobby which can be used for community events when not used by the department. The officers have workstation configurations on the second floor with high cubicles for separation. The building is centered around the exterior entrance as a symbol of the department within the campus environment. Together, the courts and police department toured the Google campus in Kirkland, designed by DLR Group, and opened in 2015. The operations of Google have centered around open and collaborative work environments. The philosophies of Google have been refined as a modern work environment conducive to the way new generations work productively. The building uses large open workstation concepts with collaborative and diverse spaces for relaxation, break out conversations, and privacy, optimizing a work spaces. Each person has their workstation, which is limited in size and 3-102 situated to be a quiet, standard workspace. The use of shared spaces within each department helps control unwanted noise and activities in the building and ensures people have the ability to find privacy or group meeting space as required. Eating areas, exercise, and relaxation are provided dispersed throughout the building to enable casual interactions and shared identity to continue the work flow during the day. All spaces toured provided insight on how other facilities operate in ways different from City of Tukwila. The goals for employee work environments, productivity, retention and recruitment, and efficient use of space were discussed at each location. Having the tours after the first round of programming allowed everyone to compare room areas to the anticipated area that will be provided. It reiterated comments of shared spaces, the unity of team working together in one location, and the value of on site services. Additionally, three members of the design and owner's team attended ride alongs with the police department. Two officers were centered around Tukwila International Boulevard and the northern extents of the city. The teams supported each other through multiple calls. The third team checked in to the Neighborhood Resource Center located on Tukwila International Boulevard to see the infrastructure and activities they have available. One officer focused on the Westfield Southcenter was able to check in to the mall substation and address concerns on site including evidence processing. DLR Group r 1OSl EVERETT MUMC PA T CITY OF TUKWILA 904 UNIVERSITY OF WASHINGTON POLICE II DLR Group 1 oe LAKE i D POLICE Evidence Stora 1, Vehicle Bay ';. 341 06 CITY OF TUKWILA GOOGLE .............................. ExtertOtiabOPYAbtitdbor..:spaO4igk , • . • dot- • VA,KPA 1*10'},,t A.000, " 4 ls •')" 1,440440 ner ittk " Public park between camp 1. 1 1,114% "rc, Roof deck amenity space DLR Group 105 36108 CITY OF TUKWILA EXISTING BUILDINGS DLR Groep 1097 Existing Buildings The Bond Proposal Increase from Existing Increase from Existing (with Conference Center) 2034 Planned Growth Other Identified Program Needs 17,539 DSF 25,228 DSF [Including Conference Center Shared Space = 30,329 DSF] Total includes shared public space for the whole budding (Lobby, IT, etc.) 7,676 DSF 7,588 DSF [Including Conference Center Shared Space = 12,689 DSF] 7,689 DSF (+44%) - 88 DSF (-1%) 12,790 (+73%) 8,000 DSF (potential offsite precinct) Future Growth NSF = Net Square Foot DSF = Departmental Square Foot BGSF = Building Gross Square Foot MAJOR CRIMES Pol. = Police Ct. = Court 2,305 5,101 DSF* [* 1,200 NSF is for Conference Room designed to meet EOC requirements.] 2,796 DSF (+121%) 5,013 DSF (+65%) n/a Future Growth Community Resource Center Hearings Room Adjacent to Court 29,386 37,917 35,264 45,500 (20% grossing factor) COMMU 91 Pol. 8 Ct, 91 Pol. 8 Ct. 112.5 Pol. 12.5 Ct. 112.5 Pol. 12.5 Ct. CATIONS 661 ICE 19 u.3 Second Floor Fire Alarm Plan I: L� xo� SPECIAL 0 K-9 DRONES POLICE ADMINISTRATION Existing Police Department Plan at 6300 Southcenter lvd. 3&10 I\1 HAZELNUT CONFERENCE ROOM 01: 0d0 HOLL iNG LOCK Ur' EVIDENCE PR(AG-C>INC suRFKE Existing Court Plan at 6200 Southcenter Blvd. PATROL' c.4 SHP-1 7 RECORE)S 002_, Pt.MUG F F I N C: GUN LOWER FLOOR PLAN uwE: ve . r -o V Existing Police Department Plan at 6200 Southcenter Blvd. L DLR Group 119 4-112 CITY OF TUKWILA COMMUNITY MEETINGS COMMUNITY MEETINGS The Justice Center architectural design team attended two open house events for the public. The first on August 10, 2017 was a general session to meet the design team as we had just completed the RFP process and been awarded the project contract. The second on December 2, 2017 was an opportunity for the public to ask questions about the project, see the selected site, and next steps moving forward. DLR Grou, is a global integrated design firm. Our promiso is to inspires a culture of design and fuels the work we do around the world. At the core of our firm are nnterdiscip'inary employee, owner teams, engaged with all project Ike cycle stakeholders. These teams champion true no lahoration, open information sharing, shared hsit and reward, value -based decisions making, and proficient use of technology to elevate design. Our clients experience this through our service model'. okerfi'nbatrOrtki -1icor Our integrated Justice team doesn't Just follow trends -- we set new benchrnarks for excellence. We dig deeper than the simple cuestion of "What kind of racrity do you need?? nosing critical questions that dnfnc the spirit of justice architecture' • how do we approach 'nibs communnty's social challenges? • What solutions create the greatest benefit to society? • how does the design of a contemporary Judicial system respect all human lives? Through this dialogue, we embrace the full continuum of justce arch texture in courtoouses, detention facilities, juvenile centers, o; public safety buildings. City of Tukwila \/ PUBLIC SAFETY PLAN THROUGH A NEW LEN 42914 CI OF TUKWILA Justice Center board from Open House #2 Images of the Open House #3 In August 2017, we shared siting criteria and possible Justice Center locations with you. Over the past couple of months, we identified the best site for the Justice Center based on the siting criteria. JUSTICE CENTER LOCATION AND FOOTPRINT New location: South of S 150th St between Tukwila International Blvd and Military Road S What did we consider when we evaluated where to put the new Justice Center? • Multiple entry points • Secure parking for vehicles and equipment • Located outside of the flood plain and liquefaction • A large enough parcel to accommodate all other needs • Proximity to transit and accessibility City of Tukwila co) uJ PUBLIC SAFETY PLAN 1 Evaluate Sites Design 4 Construction 2018-2019 2019-2020 Justice Center board from Open House #3 DLR Group 11 g'3 49116 CITY OF TUKWILA PROGRAM al DLR Group 11 PROGRAM STATEMENT At the outset of the project, DLR Group was provided with the information initiated by the City of Tukwila for the Public Safety Plan including space lists and operations. The City identified the departments and organizational hierarchy of the departments. Together, they had developed information on existing operations and what was anticipated to be located in the new Justice Center. DLR Group took this information as a starting point for the program to identify the needs and actual space requirements for each identified need. NEEDS ASSESSMENT PROCESS To set a foundation for the needs of the Tukwila Police Department, DLR Group conducted needs assessment interviews with police and court leadership (three full days with police department and EOC, and one half day with the court) to better understand how the departments are organized and their operational needs. These "deep dive " interviews allow our team to gain first-hand knowledge of departmental functions, operations, and space needs on an individual functional and operational unit basis. More than just discovering the spaces that each unit requires for their operations, these interviews provided a solid understanding of the operational parameters for that functional unit and for the Justice Center as a whole. This exercise is critical for creating an accurate, flexible, and responsive program for the proposed new Justice Center. In factoring growth for the Justice Center, it is important to consider growth that will be non - symmetrical, and departments will not grow at the same rates. While the building will be constructed in a single phase and used to house the current functions for police, court, and EOC, future additions will be required to manage growth, and cannot be factored as a standard growth factor to the Justice Center. Future precinct or additional courts to the facility is not an easily predictable growth as to where the new staff are allocated. 46118 CI In order to translate these departmental unit space lists into a format which can effectively translate into a meaningful building plan, appropriate grossing factors must be applied for both departmental work areas and the building itself. The departmental grossing factor (DGSF) accounts for the necessary aisle spaces between workstations and other unaccounted-for circulation space within the individual department. The size of the departmental gross varies based on the relative efficiency of the layout. Areas with more workstations and individualized spaces tend to have higher departmental grossing factors, compared to large scale spaces with single functions. This grossing factor value is applied at the bottom of each program tab. These DGSF values are totaled at the bottom of the summary. To account for the footprint of the entire facility, a building grossing factor (BGSF) must also be applied. This factor accounts for large spaces in the building that typically aren't programmed, main building corridors, and mechanical and electrical rooms, along with the space taken up by stairs are all necessary elements that comprise the total program. We applied a 20% building gross. PROGRAMMING CONSIDERATIONS Understanding the requirements of the Public Safety Plan bond and the need to create a shared community Justice Center for Tukwila, efficiency was key. One guiding concept is to create a zone of shared conference rooms and support spaces that serve both police and courts. Since an EOC is also an important program area and EOC events are fairly rare, this area could serve as a central point for this strategy. Conference rooms for other areas of the program, other than some required departmental conference rooms, are centered around the EOC space and can function as a conference center jointly used by internal staff, training, and community events. This strategy allowed for functional spaces in community court classes and programming, jury pool assembly, police administration, professional standards unit, investigations, support, and special operations to focus on operational function. ADJACENCIES With the shared Conference Center/EOC/Training area in the center of the plan, the other departments are accessed around it. The court functions located to the right of the lobby allow a separation of branches of government. Probation spaces are directly connected to court operations, but has a large need for visibility off the public lobby for their public interaction. The north location will also be more accessible to overflow public parking on the north lot and opportunities to activate the corner of S 150th Street and Tukwila International Boulevard with public outdoor space. The police functions surround the conference center and fall principally along the left side of the center and shared lobby. On the main level, Records needs to be directly adjacent to the lobby to provide customer service. The Patrol division has a need for adjacency to Records and to the report interview rooms in the public lobby. The Patrol shift command spaces are closest to Records and the Patrol support spaces that contain the lifeblood of the Patrol operation lay out to the north, with activities moving to the north toward the parking lot, from briefing and report writing to equipment check-out and a charging station for body cameras and radios, to lockers for duty bags, rifle bags and the armory, before heading out of the back door to patrol cars. The Patrol support area also has toilets, copy rooms, and focus/quiet rooms to allow for a sense of wellness to overlay the stressful patrol function. The police holding area also needs direct adjacency to the Patrol area, since monitoring in - custody individuals is a patrol officer collateral duty. There are report -writing workstations planned with direct view into the in -custody holding area. On the second floor, police administration and professional standards are up front above Records, since both of these units have visitors from the outside and require a level of visibility and transparency. The Investigations is comprised of Major Crimes, Community Police Team, Special Ops, Marine Unit, and the Anti -Crime Team form a large suite along the end of the second floor, as these units share conference and interview rooms. DLR Group 1147 Tukwila Justice Center - Program Validation DLR Group Dept. Code Department 1.0 Adminis atto:n 1.1 Police Administration 1.2 Professional Standards Unit Departmental Total 2.0 Patrol 2.1 Patrol Shift Command 2.2 Patrol Support Spaces 2.3 Holding/Lock-up Departmental Total 3,0 'rive^ agations 4.0 3.1 Manor Crimes Unit (MCU) 3.2 Anti -Crime Team (ACT) Departmental Total 4.1 Records 4.2 Evidence 4.3 Volunteers/Interns Departmental Total sbedi 5.1 Traffic/Marine Unit 5.2 Community Police Team (CPT) 5.3 Special Teams Departmental Total 6.0 Shared Suppoi Facil es. 6.1 Locker Rooms 6.2 Exercise Room 6.3 Break Areas 6.4 Building Storage 6.5 Custodial & Maintenance Departmental Total 7'.0 Facil 7.1 Public/Shared Facilities 7.2 Emergency Operations Center (EOC) 7.3 Information Technology (IT) Departmental Total Staff 2018 6 6 12 6 34 0 40 17 5 22 9 2 0 Sworn 2018 3 6 9 5 34 0 39 13 5 18 0 0 0 5 9 0 14 2018 Program Area 1,456 891 2,347 631 2,772 799 4,202 2,463 900 3,363 1,325 4,202 5,527 nw 527 815 948 2,290 2,543 2,266 571 330 380 6,089 865 5,101 546 6,512 44 ok 8.1 Reception 8.2 Court Administration 8.3 Court Administration Support 8.4 Courtroom 8.5 Hearings Room 8.6 Courtroom Support 8.7 Incustody Support Departmental Total Probati 9.1 Probation 9.2 Probation Support 9.3 Community Resource Center Departmental Total Subtotal Police Staff Subtotal Court Staff Subtotal Probation Staff Total Staff DGSF Subtotal Building grossing factor: DGSF subtotal x 20% = BGSF Gross Buildin• S•uare Foota•e BGSF 99 8 770 80 0 0 80 1,838 1,084 598 1,980 754 645 6,899 312 377 689 37,917 1.2 45 500 4-120 Notes: 1. Staffing projections are based on City of Tukwila -provided 20 year population data, staff and administration interviews and industry benchmarks. 2. Program assumes a minimum of a two level stacking in order to suggest needed adjacencies. Different stacking arrangements may require revisiting program areas. 3. In order for the community room and training room to operate like one divisible facility, the EOC in tab 7.2 and Public Areas in tab 7.1 must be in direct adjacency. 4. Building grossing factors based on assumed, logical building shape and stacking, combined with IT and custodial program areas being quantified. Unusual changes to the layout or stacking may have impact on building grossing, which should be adjusted up or down accordingly. 5. This program contains some spaces within the Justice Center may have shared uses with Courts. These spaces include, but may not be limited to, Break Areas, tab 6.3; Community/Training Room, tab 7.1; and Conference/Training Rooms in FOC, tab 7.2 6. Space lists were developed from a combination of surveys that were filled out by police commanders, court staff, organization charts, discussions with administration, and hour-long face to face interviews and space tours, held with staff from every specialty contained in this program. This was combined with past DLR Group programming experience and observations from tours of other facilities and discussions to create the draft space list and the accompanying required square footages. 7. Statistical staffing analysis and parking analysis are under separate cover DLR Group 121 fiUKWHA JUS `1la CEN ER FIRST FLOOR ZONING COURTS 50122 CI OF TUKWILA ADMINISTRATION TL.Ik:, ^IftA „JUSTIC " CENTER SECOND FLOOR ZONING FIN DLR Group 12S' VIEW & DAYLIGHT PFIIVATE OFFICE 130 SF OPEN > OFFICE (VARIES) VIEW & DAYLIGHT CORRIDOR .N- as AMMO A=m--M-w- MOOR M M .O. ..f- I, MEMO MEMO --- IO OM .OM AM 52124 CI OF TUKWILA EXTERIOR BORROWED LIGHT OFFICE SUITE STANDA ZATION To capitalize on efficiencies and flexibility in the Justice Facility, the departments will use a standardization for the open work areas. Each department will have an open office area sized to accommodate the number of stations per department. Adjacent to each department will be the required private offices. Private offices are provided for commanders, leaders of departments, and executive level positions (judge and chief). Private phone rooms will be provided as required for departments to have more privacy than the open area allows, but will be shared by all people. Along the corridor, the departments will be buffered from the circulation noises and provide additional privacy with core functions of toilets, supply closets, kitchenettes, and storage. This core can be activated with furniture within the corridor space. Because the facility is sized for current staffing and officer levels, the standardized department model will provide flexibility for sizing as departments grow or shrink in staffing or operations. The building width will be sized for natural daylighting strategies into the open workstation areas and borrow light across the corridor and core. Views will be protected with high level daylighting glazing in lieu of view glazing (height of window above 5'-0") to ensure privacy for officers from the exterior public. DLR Group 123 POLICE A I STRATION Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 1.0 Ad nisP 1.1 Police Administration Staff/Component Description Staff 2018 2018 Area Unit Units SubTotal NSF NSF Comments 1.1 Police Administration 1.1 1.00 Reception Admin Waiting 1.1 2.00 Supporting Functions Administrative Assistant 1.1 3.00 Chief of Police Deputy Chief - Operations Administrative Commander Crime Analyst Public Information Officer Financial Planner Legal Council Support Spaces Admin Conference Room Copy & Workroom Secure Files Supply Storage Galley Staff Toilet Separate suite with its own entrance, adjacent to PSU 30 30 Close to lobby, outside office area, mostly in grossing area / passive space 0 60 60 • x 10'-0" Workstation with transaction top and recent on window 150 150 Office with workstation, credenza, visitor chair (no table) 120 120 Office with workstation (2) guest chairs 120 120 Office with workstation, (2) guest chairs 60 60 • x 10'-0" Workstation in open office area 60 60 • x 10'-0" Workstation in open office area 60 0 60 0 300 300 Conference room for up to (12) 60 60 Copier, cabinets for supply storage 60 60 Standard secure storage 45 45 Closet for storage of office supplies 40 40 Small coffee bar with cabinets above & below, mini -fridge 60 60 Individual toilet room for staff use, shared with PSU TOTAL STAFF Sworn Staff Subtotal - Net Square Feet C;irc_dari nFader(25`sJ TOTAL DGSF 6 3 59126 1.1 ADMINISTRATION DEF'LITY C. OPEFIATIONS 120 SF CI.4IEF OF POLICE 150 SF The police administrative suite contains the offices for the Chief of Police, one Deputy Chief and Administrative Commander, along with workstations for the administrative assistant, public information officer, and crime analyst. The admin suite is self-contained, secure, and acts as a bit of a headquarters for police operations. This is a place where visitors, organizations, and public can meet with police leadership. This is one department that NEAR PI.YBLIC ENTRY 441100 '0110 (0 includes its own internal conference room, as the chiefs need private access for sensitive internal and external meetings. This room is also used by Professional Standards Unit for their highly sensitive interviews. There is a small waiting room adjacent to the administrative assistant for visitors to the space. The process for a visitor will involve an initial registration and screening in the front lobby by Records and a secondary security point at this waiting area. DLR Group 15 ��� PROFESSIONAL STANDARDS UNIT (PSU) Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 1.0 Admirlistration 1.2 Professional Standards Unit (PSU) Staff/Component Description Staff 2018 2018 Area Unit Units SubTotal NSF NSF Comments 1.] Professional Standards Unit (PSU) 1.1 1.00 Reception 1.1 2.00 1.1 3.00 Supporting Functions Pat Commander PSU Sergeant Training Coordinator Recruiting Officer CJTC Tac Officer SWAT Training Coord nator Support Spaces Secure Files Supply Storage Accreditation Work Room Galley Staff Toilet Separate suite with its own entrance, adjacent to PSU 1 120 120 Office with workstation, (2) guest chairs. 60 60 6-0" x 10'-0" Workstation in open office area 60 60 6i-0"' x 10'-0" Workstation in open office area 60 60 6-0"' x 10'-0" Workstation in open office area 60 60 6-0"' x 10'-0" Workstation in open office area 60 60 6i-0"' x 10'-0" Workstation in open office area 60 60 Secure room for (8) 15"w, 5H file cabinets 45 45 For storage of surplus equipment 120 120 Accreditation conference room and work room, table with (4) seats, book cases for accreditation manuals 40 1 40 Small coffee bar with cabinets above & below, mini -fridge 60 0 0 Shared with Police Admin, tab 1.1 1.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Carculation Factor (30%) TOTAL DGSF 6 6 891 561 28 1.2 PROFESSIONAL STANDARDS UNIT 120 SF NEAR 1.1 ADMN The Professional Standards Unit (PSU) provides impartial, internal investigations into police matters, thus security and propriety of this section is paramount. In addition to an office for the PSU Commander, where privileged discussions may take place, there are workstations in this area for the PSU Sergeant, as well as coordinators for training, SWAT training, tactical, and recruiting. This unit is where accreditation for the department will be handled in the future. GALLEY� 40 SF�� SO Aside from workspace, this officewhich is closely allied to Police Administration, there is a secure and lockable file room for the highly confidential internal affairs files and a room to run the detailed accreditation processes, when they come up for review. DLR Group 12�� �7 PATROL SHIFT CO AND Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 2.0 Patrol 2.1 Patrol Shift Command Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 2.1 Patrol Shift Command 2.1 1.00 Reception 2.1 2.00 Supporting Functions Patrol Admin Assistant 2.1 3.00 Patrol Commander Shift Sergeants Support Spaces Copy & Workroom Secure Files Supply Storage Galley 1 60 60 6-0" x 10'-0"Workstation with transaction top and reception window 1 120 120 Private office with workstation at (2) guest chairs, adjacent to PSR with window, door into PSR 4 60 2 120 6'-0"' x 10'-0" Workstation in open office area 60 1 60 Shared copy room with Patrol Support Spaces, tab 2.2, Volunteers, tab 4.3 60 45 1 1 60 45 Standard secure storage Closet for paper and office supplies, shared with Patrol Support Spaces, tab 2.2 40 1 40 Access to galley/break area in Patrol Support Spaces, tab 2.2 2.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circulation Factor (25%f) TOTAL DGSF 6 5 505 126 ti31 58130 PATROL COMMANDER 120 SF 2.1 PATROL SHIFT COMMAND SERG ANTS (W AFT! NG) LEGENa WORK & COPY 60 SF This area is a consolidated zone for the Patrol Division command offices. This is where the Patrol Commander's office will be, along with workstations, which will be shared by the Sergeants that run each shift. Like Police Administration, this Shift Command area acts as a head -end for the Patrol division and offers these commanders a level of connection to both Records, the lobby, and the full Patrol division, but also a measure of stature and privacy for their vital leadership roles. SUPPLY 45 SF GALLEY 40 SF�� SHARED 'NE 2,2 PATROL SUPPORT 14 The Shift Command area works as a suite with Patrol Support (2.2) and shares many of its spaces, but also has a small waiting area for officers who need to meet privately with a supervisor, as well as a copy room, small storage room, and supply storage and coffee bar. �� ��DLR Group fB PATROL SUPPORT SPACES Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 2.0 2.2 Patrol Support Spaces Staff/Component Desc p 2018 Area Staff Unit Units SubTotal on 2018 NSF NSF Comments 2.2 Patrol Support Spaces 2.2 1.00 Support Spaces Staff Entry Vestibule Report Writing Personnel File Area Briefing Room Interview Rooms Interviewee Toilet Focus/Phone Rooms Patrol Equipment Check Out Charging Station Duty Bags Rifle Bags Armory 2.2 3.00 Staff Support Copy & Workroom Storage Room Mailboxes Galley Staff Toilet 80 1 80 Main staff entry for patrol staff entering and exiting the facility. Locate near parking and duty bags 40 8 320 (8) report writing stations with evidence sorting table in the center 100 1 100 Room for (8) 5H Lateral File Cabinets with Patrol personal files 600 1 600 Breakout room; Lockable IT cabinet for infrastructure 60 60 1 60 60 Interview room in Patrol area Locate next to interview room 40 3 120 Rooms for small meetings, private phone conversations and quiet focus 150 150 Large securable area with racks for rifles & less lethals, radios, etc. w/ counters and cabinets, key cabinet. adiacent to briefing 80 1 80 For body cam station, radio charging island outside of briefing/equipment 6 50 300 Corridor space for 36"w x 30" H x 2440 duty bag/backpack spaces, (3) rows high on way to parking (50) total bags in open racks, locate adj to cars. Based on 2037 projection of (58) patrol officers + (19) CPT, provide open rack shelving 100 100 Room adj to briefing room with shelving for storage of rifle bags 200 1 200 Lockable cabinetry with counter space and cubbies for boxes of ammo, island in center, include gun cleaning area with gun cleaning inside 60 40 0 1 0 40 Shared with Patrol Shift Command, in tab 2.1 Small closet for miscellaneous patrol storage, locate between interview rooms 40 1 40 Central mailbox area with millwork for a total of (150) 8 1/2'' x 11" flat slots; within common space / grossing area 40 1 40 Small coffee bar with cabinets above & below, mini -fridge 60 2 120 (2) individual toilet rooms for staff use 2.2 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet circulation Factor (15 ) TOTAL DGSF 34 34 2,410 362 2,712 60132 RIFLE BAGS 100 SF ARMORY 200 SF BRIEFING ROOM / CONFERENCE 600 SF EQPT CHECK-OUT 150 SF 2.2 PATROL SUPPORT SPACES INT. ROOM 60 SF INT. TOILET 60 SF PERSONNEL FILE 100 SF WORK & �Cor, 60 SF STAFF TOILET 60 SF STAFF TOILET 60 SF GALLEY 40 SF This area is the lifeblood of the Patrol operation with officers coming onto and ofof shift, briefing, picking up the tools of the trade and quickly accessing evidence bag -and -tag, locker rooms, and lockers for duty and rifle bags out to their waiting police vehicles. The briefing room is the centerpiece of this area and has seating for up to twenty-four officers at a time. This room is supported by an equipment check-out room that includes radars, radios and ticket writers, a charging zone for body cameras and flashlights, and individual cubbies for the large duty and rifle bags that contain many of the tools a patrol officer needs on shift. To address mental health CHARGING STATION 80 SF x !| U '\__,/� DUTYuAES �oOSF needs and feelings of identity for the often -solitary existence of officers are focus/phone rooms for quick meetings, private conversations, or even a chance to decompress from a stressful incident. A dedicated Patrol entry is part of this area, because a sense of arrival is so critical to recruitment, retention and a sense of wellbeing. Because the work of an officer pushes them occasionally into messy or dirty situations, there is a mud room located near the Patrol entry to allow for mud or something worse to be washed off of the officer's boots before being tracked through the rest of the facility. This room contains a metal -grated floor, a trench drain, and a powerful gear extractor — a type of washing machine for tough gear. �� ��D|R Group 13���l HOLD NG Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 2.0 Patrol 2.3 Holding/Lock-Up Staff/Component Description 2018 Area Staff Unit units SubTotal 2018 NSF NSF Comments 2.3 Holding 2.3 1.00 Supporting Functions Entry Booking Bench Form Storage Booking Area Adult Holding Cells Juvenile Holding Juvenile Holding Room Juvenile Bond/Release Area Intox Room Interview Room Interviewee Toilet Sally Port 25 2 50 Man -trap entries from station and sally port 40 1 40 Concrete bench, seating for up to (4) 25 1 25 Millwork in closet for forms, behind booking counter 120 1 120 Raised platform with workstation area, and counters for booking and glass partitions 60 2 120 Individual holding cells, includes ADA cell, one separated for classification 60 1 60 60 1 60 100 1 100 Juvenile holding room, separate from adult area for sight and sound Area outside of juvenile holding with seating area and adi to exterior Open area with walking line and space for live scan and adjacent cuff bench, lateral file cabinet (DUO 60 60 Secure interview room within holding area 60 60 Toilet within holding area, locate between interview rooms 0 0 Single bay, double deep, drive-thru sally port with bi-parting, interlocked doors and caged storage - EXTERIOR SPACE 2.3 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circuli i r n Factor C 4%) TOTAL DGSF 0 0 +9r 104 Jyq 62134 2.3 HOLDING NNW VOW INTOX 100 SF 40 SF� BOOKING 120 SF A small secure holding area is provided for processing DUI and holding of individuals for crimes, or interviews. There are a total of three holding cells are provided, two for adults and one, separate compartment for holding juvenile offenders. This area has a processing area for an officer to take information and book someone into the lockup, an Intox room that houses an intoxilizer EXTERIOR SALLYPORT JUVENILE HOLDING 60 SF w 101 CC LU 0 UVENILE BOND 60 SF for testing intoxication, and a secure interview room. This area is supported by a secure, enclosed sally port, which will be a fenced area that attaches to the building. �� ��DLR Group i363 MAJOR CRI E UNIT Program: Tukwila Police Department (Justice Center) Program Code: 3.0 �r �y Function/Area: Inve ttn Sub -Area Code: 3.1 Sub-Area(s): Major Crimes Unit (MCU) Component Number Staff/Component Description Comments 2018 Area Staff 2018 Unit NSF Units SubTotal NSF 3.1 Major Crimes Unit (MCU) 3.1 1.00 Reception Entry Area Major Crimes Waiting 3.1 2.00 Supporting Functions Investigations Commander Administrative Assistant Major Crimes Sergeant Detectives Records Specialist Victim Witness Waiting DV Advocate 3.1 3.00 Support Spaces Interview Suite Interview waiting Interview Rooms Soft Interview Room Interview Toilet Major Case Conference Room Copy & Workroom Equipment Room Secure File Room Galley Staff Toilet MCU is lead area in Investigations Suite, which calls for ad] to ACT/CPT Entry area on public side with small seating area 30 1 30 Seating for (4) + end tables 1 120 120 Office with workstation, (2) guest chairs 60 60 6-0" x 10-0" Workstation 2 60 120 6-0"' x 10'-0" Workstation in open office area 10 60 12 600 6-0" x 10'-0" workstation with guest chair, arranged in pairs with low partition in-between workstations to encourage collaboration. Assumes that all 16 detectives are not working Simi dtanani Isin 60 60 6-0" x 10'-0" workstation with guest chair 60 1 60 Victim/Witness waiting area, adj to DV Suite, within secure area, away from interview suite to avoid contact 60 60 Office with workstation, closet, (2) guest chairs, counseling couch, side tables Interview rooms are arranged in an enclosed suite, with its own entrance, apart from Major Crimes office areas, its own waiting and toilet. To confine interviewees from general PD anvirnnmsnt 30 1 30 Waiting area contained within suite for separation from victim/witness waiting 60 2 120 Seating for (3), acoustic finish, high STC partitions, door seals, full recording, locate next to Patrol interview rooms/toilet in Patrol Support, tab 2.2 for a oomnlete interview suite 60 1 60 Same as above, larger rooms with softer accommodations, locate one adj to DV Advocate suite 60 1 60 Toilet within interview suite, soundbreak 250 1 250 Conference room for 7-8, smart boards 60 1 60 Copy/Work area with copier, cabinets for office supply storage 60 1 60 With counters & racks for long guns, cubbies for rams/shields 60 1 60 Secure file storage 40 1 40 Small coffee bar with cabinets above & below, mini -fridge 60 2 120 Toilets for Investigations area, shared with ACT/CPT/Special Ops 3.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circaddo>ra,1N(} TOTAL DGSF 17 13 1,x70 40 2463 69136 3.1 MAJOR CRIMES UNIT DV ADVOC. aoSr^ WITNESS SOFT INT 60 SF TLT 60 SF *0 SF - INT 60 SF 1,1 I I MC $GT H H|`-'� ETECTIVES (10) I II II � SECURE FILES 60 SF COPY & WORK 60 SF The Mjor Crimes Unit (MCU) serves as the center of a broader Investigations suite for the department. This is where detectives operate, with an office for the Investigations Commander and workstations for two administrative assistants, and detectives, working in a collaborative environment. There is also area for a domestic violence advocate, and a records specialist that supports this section. Since detectives very often have the need to interview both witnesses and suspects, a secure space adjacent to the detectives area has a dedicated waiting area and two interview rooms, plus a larger, soft interview room that can also be used for DV Advocate mediations. There is also a small toilet contained in this area so that an interviewee does not need to be led out of this secure area that also limits views into adjacent office spaces. cQPT60 SF �� ~ ~~^~ MAJOR CASE��-250 SF STAFF TOILET 60 SF STAFF 60 SF • MCU acts as a center point for facilities for the other Investigations units, hosting a copy room, supply room, secure file rooms, and a shared conference room. This MCU conference room is a requirement, as active investigations, sometimes involving outside agencies (ATF, etc.), which are routine, will need to leave sensitive information pertaining to an active investigation up for days. This does not translate well to a shared conference room. However, other investigative units (Anti - Crime, Community Policing, and Special Ops) have access to secure meetings in this conference room. MCU is a unit where there is a strong desire for private offices for detectives. This will be discussed in more detail throughout design, but cannot be implemented in the current program for the bond proposal. DLR Group 1 3t5 ANTI CR E UNIT Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 3.0 3.2 Anti -Crime Team (ACT) Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 3.1 Anti -Crime Team (ACT) 3.1 1.00 Reception Entry Area/Waiting 3.1 2.00 Supporting Functions Anti -Crime Team Sergeant Anti -Crime Team Detectives 3.1 3.00 Support Spaces Interview Room Team Area Copy & Workroom Equipment Room Secure File Room Galley Staff Toilet ACT is part of Investigations Suite, sharing interview rooms, conference, and support spaces with MCU. tab 3.1 Shared with MCU, tab 3.1 for both public, victim/witness, and interviewee waiting 1 60 60 6'-0"' x 10-0" Workstations 4 60 240 6'-0"' x 10-0" Workstations For interviews in ACT, shares interview suite in MCU, tab 3.1 240 240 Shares major care conference room, tab 3.1, but a more casual team meeting area within the office space is needed for briefings and meetings with outside agencies (DEA, ATF, etc). Provide conference table and 12-14 seats. 180 180 Shared with MCU, tab 3.1 Shelving for surveillance radios, cameras, trackers, Includes workstation for computer forensics 60 1 0 Not provided due to 100`i electronic files 60 0 Shared with MCU, tab 3.1 Access to toilets in MCU, tab 3.1 3.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circulation Factor (2 :` ) TOTAL DGSF 5 5 720 180 900 66138 3.2 ANTI CRIME TEAM SST TEAM AREA 240 SF EQPTROOM1 80 SF TO 3 MCU SECURE FILES 60 SF T:0 MCU iNTERVIETN STE These offices are for the Anti -Crime Team (ACT) also referred to as "Tac Team", which is a tactically -oriented unit that provides more targeted investigations, including infiltration of gangs, undercover work and the interview of informants. This area has a tight team of a Sergeant and four 011111,�� officers, with workspace and an open team meeting area for mapping out strategy. ACT has a large room for their undercover equipment and supplies, but shares copy rooms and other support spaces with MCU. �� ��DLR Group �� ��7 RECOR S Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 4.0 upp` 4.1 Records Staff/Component Description 2018 Area Staff 2018 Unit NSF Units SubTotal NSF Comments 4.1 Records 4.1 1.00 Reception Public Reception Counter 4.1 2.00 Supporting Functions Support Operation Senior Manager Administrative Assistant Records Supervisor Records Clerks 4.1 3.00 Support Spaces Records Storage Forms Area Galley Copy & Workroom Toilets Records is a 24/7 staffed area and as such, staff is not allowed to leave and the space needs to be self-sufficient 100 100 Counter spans front of space with workspace for up to (2) seated workstations/reception positions with file space beyond, millwork for form storage (see below), bullet -resistant construction, deal trays w/ speaker communication. Monitors located above front area for camera and lock-up 120 120 Office h workstation, (2) guest chairs 3 60 180 6'-0"' x 10'-0"Workstations with transaction tops 60 60 Workstation, guest chair 4 60 240 (4) 6-0" x 10'-0" workstations with storage tower and guest chair, printer area at every station. Shared between shifts, with swing shift coverage, includes disposition specialist. Stations need view of front window, as reception is a collateral fi inntinn fnr an 120 1 120 12' x 10' area for HD carriages, pending final validation of long-term records management strategy, presumption is reduced from current hnldinn of (31 years of active files. 0 0 Area with millwork for form storage, adj to front counter; in grossing area 60 60 60 60 10' long counter with 8'-0" prep space kitchenette with basic amenities Copy/Work area integrated into work flow, away from front counter area 60 2 120 Single, multi -stall, uni-gender toilet within the Records area 4.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circa u r'ac ty 525%) TOTAL DGSF 9 0 ,060 255 1,325 68140 4.1 RECORDS NEAR EVIDENCE 4.2 tADA TO LOBBY The Records Division serves the primary public reception point for the whole facility, with a secure, public reception window into the lobby. The Records clerks also provide a visual screening of the lobby spaces and monitor the holding area. In addition to this public service function, the Records staff maintain police records, provide background information to officers and other clerical and administrative functions. There is an office for the Support Operation Senior Manager and workstations for an administrative assistant, Records supervisor and four additional Records Clerks, per shift, since Tukwila runs a twenty-four hour Records unit. To support the Records Division, there is a section for the storage of current records in high-density carriages, along with a large galley area that can serve as an integrated break area for employees that cannot leave the space. There are also included toilets and a copier area. �� ��DLR Group 14f' EVIDENCE Program: Tukwila Police Department (Justice Center) Program Code: 4.0 Function/Area: li3Ort Sub -Area Code: 4.2 Sub-Area(s): Evidence Component Number Staff/Component Description Comments 2018 Area Staff 2018 Unit NSF Units SubTotal NSF 4.2 Evidence 4.2 1.00 Supporting Functions Evidence Supervisor Evidence Tech 4.2 2.00 Support Spaces Evidence Review/Bag & Tag Evidence Lockers Evidence Lab Evidence Intake Property Storage Area Refrigeration Room Drying Cabinets Main Property/Evidence Storage Large Evidence Storage Evidence Purge Area Guns Vault Drug Vault Money Vault Evidence Receiving Evidence Garage Bay Copy & Workroom Evidence should have adjacency to Patrol area, for access to Bag & Tag Located in office space, outside of Evidence storage 60 60 Workstation 1 60 60 6'-0" x 10'-0" workstations within work area 150 1 150 Bag & Tag area with packaging supplies, temporary evidence lockers and large tables for sorting evidence, locate immediately in front of lockers, provide computer terminal, ports for lantnnm 100 3 300 Area occupied by (3) 15' long sections of pass- thru lockers, includes T-6" section in front of lockers and 2' behind to account for depth of lockers 60 1 60 Narcotics testing and field testing area, SS counters 60 3 180 Area behind each bank of evidence lockers for sorting of evidence with large SS tables and cart storage 60 60 In intake 60 1 60 In intake 60 1 60 In intake 1,970 1 1,970 Main Property Evidence Area, 12' deck height, assumes HD storage carriages. 700 open area within main property area with open shelving for extra large property items; within evidence storage 100 - For storage of evidence packaged for destruction 45 Assumed to be included in lockable end carriage of HD storage, with gun rack accessory 60 1 60 Separate room with exhaust ventilation and storage shelving 60 Assumed to be included in lockable end carriage of HD storage; with storage shelving 40 1 40 OH door off parking lot for intake of oversized items, with small counter for logging computer (1) separate 25' W x 28' D bays for maintenance of chain of custody. Mobile jack stands, air & light reels, circulate around vehicles with doors open. Provide ventilation and water. 700 1 700 60 1 60 Copier area with cabinets for supply storage 4.2 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet it,;I,ak pi (1,-)%,,) TOTAL DGSF 2 0 3,520 ';82 X1,202 70142 BAG & TAG TO 2.2 PATROL This critical area hosts offices for evidence and property staff, along with a highly secure property storage vault, along with processing areas for sorting, bagging, and securing evidence. There are pass through lockers which patrol officers package and enter evidence, whereupon it locks, securing the chain of custody, only available to be opened on the backside by the property custodian. Also on the Patrol -facing side of the evidence area is a zone for drying cabinets. These specialized compartments allow for the secure and safe drying of wet or bloody evidence, before it is taken into the property vault. The secure side of this area features a processing table, a small laboratory, a room for refrigerators and freezer, and an intake area for the handling EVIDENCE RECEIVING of large evidence. Offices for the property staf are adjacent, with workstations for the Evidence Supervisor and an Evidence Tech. The main property and evidence storage vault is the most secure element in a secure facility, with even the Police Chief needing to sign -in to create record of visiting this space. Tall, high-density carriages maximize the storage capacity of boxes and bags of property, along with dedicated storage spaces for drugs (separately ventilated), money, and guns storage (integrated into the high density system), along with a large item area, and a dedicated, lockable vehicle processing garage. DLR Group 14g1 YAFF C Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 5.0 peora 5.1 Traffic/Marine Unit Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 5.1 Traffic/Marine Unit 5.1 1.00 Reception 5.1 2.00 Supporting Functions Traffic Sergeant Motor Officers 5.1 3.00 Support Spaces Traffic Storage Interview Room Copy & Workroom Traffic files Traffic area Is part of the general Investigations suite, comprised by MCU, ACT, and Special Ops. All three divisions share interview rooms, copy and conference rooms. 1 60 6'-0"' x 10'-0" Workstation in open office area 4 60 240 (4) 6-0" x 10'-0" workstations with guest chair & OH cabinets, pedestal file. Extended workstation Is for 3D reconstruction equipment. Assumes all motor officers not In office at same shift. 60 60 1 60 60 Storage closet for motor gear: radar/lidar, calibration equipment, helmets Traffic needs access to interview rooms, can share interview suite In MCU, tab 3.1 Shared copy room with MCU, tab 3.1 45 45 File nook with (2) 4D 42" lateral files for current and archive files with counter on top, printer on too 5.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet ( lablau r' Factor FX) TOTAL DGSF 5 5 72144 5.1 TRAFFIC TRAFFIC FIIXS NTERVIEW 131 3,1 MCL SHARED WITH a,/ mcu Also part of the second floor Investigations suite is an office area for the motor officers that make up the Traffic Unit. This is the unit that provides primary traffic enforcement in the community and the group that investigates, analyzes, and breaks down crashes. SO ff ����m��m�w ____ Ili��==��� � There are workstations here for the Traffic Sergeant and four motor officers. Traffic has a dedicated storage room and needs access to their motorcycles in the secure lot. All other office support functions are provided in Mjor Crimes, which is adjacent to Traffic. �� ��DLR Group 1� �� COMMUNITY POUNCE TEAM (CPT) Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 5.0 5.2 Community Police Team (CPT) Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 5.2 Community Police Team (CPT) 5.2 1.00 Reception 5.2 2.00 Supporting Functions Special Ops Commander 5.2 3.00 Community Policing Team (CPT) CPT Sergeant CPT Detectives Community Liaison Officers (CLO) CLO Officers Community Policing Coordinator (CPC) Support Spaces Storage Copy & Workroom Galley Conference Room Staff Toilet Special Ops offices are part of Investigations Suite, sharing interview rooms, conference rooms and support spaces with MCU, tab 3.1 1 120 120 Office with workstation, closet, (2) guest chairs 1 60 60 Private office with workstation, (2) guest chairs, OH storage 4 60 240 6'-0" x 10'-0" workstations 2 60 120 6'-0" x 10'-0" workstations 36 36 5'-0" x 8'-0" workstation, adj to CLO officers 40 40 Storage closet for misc CPT/CLO storage, includes CLO brochures and event supplies 0 0 Shared copy room with MCU, tab 3.1 60 0 0 Shared with MCU, tab 3.1 Shared access to conference room/areas in ACT, tab 3.2 and MCU, tab 3.1 Access to toilets in MCU, tab 3.1 5.1 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Ciroulalton Facto (25%) TOTAL DGSF 9 9 552 16.' 815 79146 .2 CPT ���� ____ SHARED SUPPORT WITH MCU LEGENa The Community Policing Team (CPT) consists of a Special Operations Commander, Community Policing Team, and Community Liaison Officers (CLO) Team. The Special Operations Commander has a dedicated office and the CPT Sergeant and both CPT and CLO officers have workstations in an open environment. Much like ACT and Traffic, this office is part of the large Investigations suite and will have access to interview rooms, conference rooms, and support spaces that are provided as part of the Mjor Crimes Unit space. �� ��DLR Group � � 1a1� SPC1A. PS Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 5.0 5.3 Special Teams Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 5.3 Special Teams 5.3 1.00 Reception 5.3 2.00 5.3 3.00 Supporting Functions K-9 Office K-9 Files Support Spaces SWAT/CDU Support Spaces Bicycle Storage SWAT/CDU Gear Room SWAT/CDU Storage Cages Chemical Munitions Storage K-9 Support Spaces K-9 Storage K-9 Kennels K-9 Bath K-9 Outdoor Area K-9 and SWAT/CDU spaces need adjacency to Patrol and should share Laundry/Decors areas, tab 2.2 36 2 72 6'-0" x 6'-0" L-shaped workstation with guest chair & OH cabinets, pedestal file, shared by collateral staff 40 1 40 Small file area adjacent to workstations 200 1 200 Storage area for (20) department bikes, used by CDU and Patrol, small maintenance bench area and storage for pumps included in area. Wall hangers for bikes - exterior; 200SF for future ax na ns inn 150 2 300 Two rooms (one for CDU, one for SWAT) adj to each other with storage shelving for SWAT/CDU duty bags, changing area, outlets and USB for charcinn 20 20 File nook with (2) 4D 42" lateral files for current and archive files with counter on top, printer on too 60 60 Hardened room for storage of safe for chemical munitions and masks 40 0 0 Small storage room with wall hooks and storage shelving for bite suit, harnesses, epoxy/tile floorino, floor drain 24 2 48 4' x 6' space for each kennel, SS partitions in between to cut down on sight between kennels. Epoxy flooring, trench drains, wall hydrant 50 0 50 0 0 Area for SS dog bath unit, provide floor drain K-9 to have direct access to large outdoor recreation area for dog exercise. 5.3 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circulation Factor (20%) TOTAL DGSF 0 0 510 158 c, -g 76148 5.3 SPECIAL OPS EAR m*, EXTERIOR „4 EAR :XrER|8R K9 An area adjacent to the main Patrol area is dedicated to the storage of materials for special operating teams that support collateral Patrol duties. These special teams include SWAT, Civil Disturbance (CDU), and K-9. There are storage cages near the parking area for SWAT and CDU storage, as well as an exterior fenced bicycle storage area for bikes used by CDU for crowd control. There is also a secured, explosives -rated munitions vault that supports these special teams. Unmanned Air Vehicles (UAV) storage and charging will be located here. The K-9 area has a washable area near the outside with two fenced dog kennels and stainless- steel dog wash. NEAR . 2,2 PATROL.. �� ��DLR Group � � 1 �f� LOCKER ROOMS Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 6.0 dSupp Fac es 6.1 Locker Rooms Staff/Component Description Staff 2018 2018 Area Unit Units NSF SubTotal NSF Comments 6.1 Locker Rooms 6.1 1.00 Locker Room - Men Sworn: Civilian 6.1 2.00 Locker Room - Women Sworn: 6.1 3.00 6.1 4.00 Civilian: Toilet & Shower- Men Lavatories ADA Toilet Toilet Urinal ADA Shower/dry Shower/dry Entry Screen End Cap Grooming Stations Toilet & Shower -Women Lavatories ADA Toilet Toilet ADA Shower/dry Shower/dry Entry Screen End Cap Grooming Stations 84 10 840 24" x 24" x 72" patrol wardrobe locker with integral drawer & bench, ventilated, electrical. SF Calculation includes 2'-6" aisle space in front of each locker. 7 5 35 Half -height lockers for civilians, calculated at half of full locker value to account for doubles 30 10 300 24" x 24" x 72" patrol wardrobe locker with integral drawer & bench, ventilated, electrical. SF Calculation Includes 2'-6" aisle space in front of each locker 26 5 130 Half -height lockers for civilians, calculated at half of full locker value to account for doubles Sworn numbers above based on ratio of 75% men to 25% female, TPD to confirm ratio. Possible swing space/transgender locker room in design to mitigate ratios. Civilian ratios figured a 80% 20 4 80 35 35 5'-0" x 7'-0" stall 21 2 42 3'-0" x7'-0" stall 10 3 30 3'-0" x 3'-0" area 70 50 1 5 70 250 x 10'-0" stall with dry area 5' 0" x 10'-0" stall with dry area 0 2 0 0 4 0 Grooming Stations at locker ends adj to toilets, with mirrors, cabinets, countem w/ hairdryer cutouts - in arossina area 20 35 3 60 35 5'-0" x 7'-0" stall 21 4 84 3'-0" x 7'-0" stall 70 1 70 7'-0" x 10'-0" stall with dry area 50 3 150 5'-0" x 10'-0" stall with dry area 0 2 0 0 3 0 Grooming Stations et locker ends adj to toilets, with mirrors, cabinets, counters w/ hairdryer cutouts - in grossing area 6.1 Subtotal - Net Square Feet Circulation Factor ( l %P,) TOTAL DGSF 2,21 332 2,543 78150 6.1 LOCKER ROOMS WOMEN'S LOCKER CIVILIAN LOCKER ROOM SOO SF WOMEN'S WOMEN'S TOILETS 179 SF lO��m�33 * The locker rooms are a critical part of the patrol officer movement circulatory systems through the building and an important tool in officer recruitment and retention. These rooms are located on the second level of the facility and have direct adjacency to the exercise room (6.2). The locker room is sized to include 24"W x 24"L x 72"H police personnel lockers for all sworn members of the organization. These lockers have hanging space for multiple uniforms and vests, along with lockable compartments for firearms and general storage. Power is to be provided to the lockers to allow for LOCKER ROOM ~-- ^�~—�°`^_' m�n��^�"�� • ,�,ao�"� - - flashlights and radios to be charged in the lockers. There is a pull-out drawer unit that contains boots and shoes, but also has an integrated bench on top of it, as it extends a foot past the face of the lockers. Civilian employees will also have lockers in the main locker rooms, but in half -height to allow for more of them There are toilet and showering facilities dedicated for men and women in their respective locker rooms, as well as integrated grooming stations with counters for hair -dryers and mirrors. DLR Group �0 EXERCOE ROOM Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 6.0 h red uppo 6.2 Exercise Room Fes))rt e Staff/Component Description Staff 2018 2018 Area Unit Units SubTotal NSF NSF Comments 6.2 Exercise Room 6.2 1.00 Exercise Room Free weight and exercise equipment DT Room DT Storage Room Open, cross -fit style exercise area, with high ceilings and flexible areas. Doubles as a DT 600 600 16' -18' ceiling height ideal, rubber flooring throughout provide curtain to separate into two areas 1,400 1,400 Matted room 60 60 Room for storage of cuffing dummies, mats, etc. 6.2 Subtotal - Net Square Feet Circulation Factor (I0 ) TOTAL DGSF 2,060 206 2,26E3. 80152 FREE G ^° HT & EXCERCISE EQUIPMENT 6.2 EXERCISE ROOM p^.' STORAGE 60 sr r0LD44:1444-;44, 4.; ()4:4t14,',44,4 The exercise room is accessed via the locker rooms and features double duty as a fitness facility for all staff and a defensive tactics room (DT Room) for training. The fitness facility will feature rubber flooring and high ceilings for a variety of cardio and free weight equipment, along with mirrors and monitors on the walls and network connections to provide audio-visual features to machine equipment. With mats and cuffing props stored in a DT storage closet, the room can be transitioned to a defensive tactics room. This exercise room is a key element of a holistic officer wellness strategy that couples with more passive connectivity, communication and identity strategies. DT ROOM 1400 SF �L DLR Grow 15f -8l BREAK AREAS Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 6.0 Sh red h S ,, s 6.3 Break Areas Staff/Component Description 2018 Area Staff Unit Units SubTotal 20t8 NSF NSF Comments 6.3 Break Areas 6.3 1.00 Break Areas 12' Counter w/ Sink, garbage disposal, microwave, dishwasher, overhead cabinets Vending Machines Quiet Room/Bunk Area Seating/Bar Concept is to locate more open and casual break areas on each level of the building for more collegial, shared communication. Shared with 200 200 Area for seating and kitchen casework (12'x5' casework + 120SF for sitting 15sf/occ) 24 4 96 Vending machine alcove adj to break room 180 0 6 180 0 Space for quiet reflection and soft seating, (4) chairs fold out into sleeping areas, access to locker rooms Seating for up to (12) at tables/counter/bar areas - Use grossing areas 6.3 Subtotal - Net Square Feet cirtuiation Factor 1"',j TOTAL DGSF 95 82154 6.3 BREAK AREAS NG Another key strategy in creating a collaborative environment that increases internal camaraderie and communication is having multiple, casual break areas, in replacement of more enclosed, traditional break rooms. The program accounts for table seating and kitchenettes with appliances, which will be distributed on each level, ideally with a connection to vertical connection between floors, such as an open, communicating stair. DIR Group �� 1�� BUILDING STORAGE / CUSTODIAL A NTENANCE Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 6.0 SharerSupp 6.4 Building Storage Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 6.4 Building Storage 6.4 1.00 Storage Storage Allowance 50 6 300 Storage in expanded metal caged areas in or near outdoor area, near parking 6.4 Subtotal - Net Square Feet Circulation Factor { 1 84 TOTAL DGSF 30„ 30 Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 6.0 Sh ed Suppo Fac I es 6.5 Custodial & Maintenance 2018 Area Staff Unit Units SubTotal Staff/Component Description 2018 NSF NSF Comments 6.5 Custodial 6.5 1.00 Custodial PC Work Station Central Supply Janitor's Closets 6.5 2.00 Maintenance Storage 45 45 Locate in mechanical room 100 50 2 100 100 For surplus bulbs, filters, and equipment Allowance for building 100 1 100 6.5 Subtotal - Net Square Feet Circulation Factor (l0 6) TOTAL DGSF380 34.7 35 84156 6.4 BUILDING STORAGE STORAGE NEAR PARKiNG -to An important strategy for building longevity into the facility is by dedicating space to general building storage. There will be a zone inside the building, near the parking lot with caged sections for storage by different departments. This generalized kind of storage is key for holding large items that police department collect, such as child seats, traffic cones, and community event and brochure storage. There is an allowance for six 50 SF cages within this area. 6.5 CUSTODIAL 100 SF w0HpN MECHR� ---' ) JANITOR 50 SF MAKE 10C) SF The program includes an allowance for items like janitors closets, which will need to exist at each floor of the building, at a minimum, along with a central room for storage of surplus building parts, such as light bulbs and air filters. The use of LED fixtures in the design will lessen the need to storage of light bulbs, due to the long service life of LED light sources. There is also a dedicated 1 00 SF maintenance storage room to be located somewhere in the justice facility. L EU Group /��-&5 1 SHARD FAC1 TES Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 7.0 7.1 Public/Shared Facilities Staff/Component Description 2018 Area Staff Unit Units SubTotal 2018 NSF NSF Comments 8.1 Public/Shared Facilities Entry Vestibule Lobby Open Space Community Spaces Dedicated Community Group Room Public Hoteling Stations Public Toilets Semi -Secure Public Zone Fingerprinting Report/Interview Rooms 100 1 100 Outdoor public plaza is adj to this zone Walk -off mats, phone for contacting dispatch in after hours or in case of duress 200 1 200 With seating area for up to (8), includes prescription drop box, writing counters, Records window in tab 4.1 at head of lobby, keep visibility Dedicated area ad) to lobby, but in its own suite for community or corporate group meetings 0 36 2 2 0 72 (2) small conference rooms seating up to (6) that can be organizing rooms for community groups 6'-0" x 6'-0" hoteling workstations for private groups, access to Wi-FI 60 2 120 Lobby toilets for public with multiple openings, shared with community room Public area beyond a secure door, but not within police secure space, containing more sensitive and private functions, preserving anonymity and privacy of functions for general lobby. 60 1 60 Office for fingerprinting (livescan) and sex offender registration, workstation with OH storage, needs for Records in tab 4.1 (located in semi-niihlic areal- in a workstation 100 2 200 Use as small public report/interview rooms Note: Community room support spaces also support combined room with EOC Grand Room/Police Training space in combined use mode for up to (130) seated and (100) in classroom lavni it 8.1 Subtotal - Net Square Feet Circulation Factor (15%) TOTAL DGSF 752 11;3 365 86158 7.1 SHARED FACILITIES PUBLIC HOTELING 1...EGEND: The public zone is shared between courts and police, but police needs include a large seating area for public to wait for services at a main public counter, which is connected to the Records department. This relationship describes the mjority of public interaction in the police facility. There are toilets for the public, access for which will be provided by Records, via remote push-button. To encourage community interaction in the facility, a couple of workstations will be provided in the lobby for people to work or connect to the internet there. There may be the introduction of a food cart or coffee stand to this area to activate the space and to offer a conversation spot for members of the public, court, and police officers, including department leadership For more involved public interaction, a pair of semi- private report rooms and a fingerprinting room, located in a semi -secure public zone, which is public but separated from the main public lobby by a door. The type of information exchanged in this zone is privileged and not for mass consumption in the main public lobby, thus protecting the privacy of both the public and officers involved. DIR Group |O� ��7 CONFERENCE, TRAINING CENTER ERGENCY OPERATIONS CENTER EQC) Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Component Number Tukwila Police Department (Justice Center) 7.0 Fa 7.2 Conference, Training Center & Emergency Operations Center (EOC) Staff/Component Description Staff 2018 2018 Area Unit Un NSF s SubTotal NSF Comments 7.2 Conference, Training Center & Emergency Operations Center (EOC) 7.2 1.00 7.2 2.00 7.2 3.00 Reception Conference Center Vestibule Supporting Functions Emergency Manager Office Manager Workstation Hotelling stations Support Spaces Main Conference room & EOC control room Conference Room Small Conference Room Conference Room Chair & Table Storage Large Galley Kitchenette Conference Center Toilets ADA Shower / Toilet Self-contained area with it's own secure entry, but accessible from other areas in the justice center for multiple functions. Needs adj to lohbv/Community Room. 100 1 100 Non -staffed entry area with a few chairs fo waiting Office areas are staffed by city staff, not included in staff numbers 150 1 150 Private Office, locate adjacent to EOC control room but connected to the rest of the facility. 60 2 120 6-0" x 10'-0" workstation; hoteling config 36 2 72 6,-0" x 6'-0" hoteling stations for interns 1,200 1 1,200 Breakout room, operable partition between three conference rooms to create very large room; Lockable IT cabinet for infrastructure 520 1 520 Breakout room, operable partition between three conference rooms to create very large room; Lockable IT cabinet for infrastructure 900 1 900 U-shaped seating setup with seating space with tables for (20); was Police Briefing.; Lockable IT cabinet for infrastructure 150 2 300 Small conference room for private discussion/disciplinary, seating for 4-6; Lockable IT cabinet for infrastructure 150 3 450 Table and chair storage; Probation, Courts, Police each get one storage room 57 1 57 Galley kitchen with additional counter length for spreads 150 2 300 Large 80 1 80 (1) ADA Shower 7.2 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circulation Factor (20%) TOTAL DGSF 0 0 4,2151 850 5,101 8-160 A�°�� Ci40,;14 41 0,11, 7.2 EOC 041,114 Nit at#4,Ai 04040 irnOMOIAAN COMMON MEETING As the centerpiece of the first -floor plan, this large shared zone features four large rooms ranging in size from 150 SF to 1'300 8F The largest room acts as the Emergency Operations Center (EOC) grand room in the event of an EOC activation. This grand room is supported by the smaller conference rooms as breakout rooms, along with a dedicated office space for Emergency Management personnel, which includes an office for the Emergency Manager and two manager workstations. There are also hoteling workstations for interns to use. 1,646 AAAA . 16,666.,,466.66 6. PUBLIC LOBBY This grand room can easily double as a large training room to be used by Tukwila Police, Courts, or outside agencies. When not activated, the breakout rooms and briefing rooms are available for use by other departments. For example, a briefing by Community Liasion Officers to community groups could be going on in one room, while a Anti - Crime Team meeting with outside agencies could be going on in another. This is multi -use space at its best and is located in a place that allows other secure functions to surround it without being negatively impacted. DLR Group �89 INFORMATION TECHNOLOGY (IT) Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Police Department (Justice Center) 7.0 7.3 Information Technology (IT) Component Staff Number Staff/Component Description 2018 2018 Area Unit Units SubTotal NSF NSF Comments 7.3 Information Technology (IT) IT Staff MDF Server Room IDF Closets 36 36 6'-8" x 6'-8" L-shaped workstations in office area directly adj to MDF room, for city staff not housed within PD 300 300 30' L x 16' W room, predicated on a total of (15) server cabinets arranged in two rows 80 2 160 Patch closets on each floor level for distribution 7.2 TOTAL STAFF Sworn Staff Subtotal - Net Square Feet Circulation Facto; (10%) TOTAL DGSF 0 0 50 5.46; 90162 7.3 INFORMATION TECHNOLOGY LEG EN D: PATCH CLOSET ---^---'' AT LEVEL 1 Room An allowance was made in the program to allow space in the building for a main server room (MDF) and for distribution closets on each floor (IDF). Within this program and adjacent to the MDF is a workstation for city IT staff to hotel in the building to deal with police IT needs. � PATCH El OSFET AT LEVEL 2 DLR Group 1A/ l COURT RECEPTION Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Municipal Court (Justice Center) 8.0 8.1 - 8.3 Court Administration 1.001 Vestibule 1.002 Lobby 1.003 1.004 1.005 Gun Locker Reception Counter Reception Workstation 1.006 Contracted Collections Window 1.007 Security 1.008 Public Restroom 1 3 tiq )4N 2018 Square Footage 80 80 Kiosks outside for paying bills. Court docket displayed outs de. 600 600 30 30 200 200 60 180 60 60 200 200 60 120 Everyone goes through security. Need to determine split of lobby between pre screening and waiting. Court docket dinnlaved Public side. 3 Walk-up spaces (1 ADA) Secure. 3 Walk-up spaces (1 ADA) stand up counter Separate from Court window. staff station. magnetometer and package screening with baby changing station Subtotal Grossing Total 470 368 1,838 25% 929 64 8.1 RECEPTION evn � Court reception represents the initial interface with the public. The Court would like to have a set of docket monitors outside the building as well as in the lobby. Once in the lobby visitors have access to secure clerk windows as well as a window for a private collections function. If going into court, all visitors will go through security. There are also 2 public restrooms in lobby past the security screening area. See subsequent pages for information regarding the interview rooms (5.005) indicated on this diagram because of their direct connection to the public lobby. WITE7060 OPER? �L DLR Grow 3 16� COURT AD INISTRATION / ADMINISTRATION SUPPORT Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Municipal Court (Justice Center) 8.0 8.1 - 8.3 Court Administration 2.001 Chambers 2.002 Judge Pro -Tem 2.003 Director of Court Services 2.004 Court Innovative Technology Coordinator 2.005 Lead Clerk 2.006 Warrant/In-Custody 2.007 Criminal 2.008 Infraction 2.009 Electronic Files Technician 2.010 In -Court Services Manager 2.011 Arraignment/Review JSA 2.012 Pretrial/Public Defender JSA 2.013 Video JSA 150 150 Private office, desk, credenza, 2 visitor chairs 0 120 120 Private office, desk, 2 visitor chairs 120 120 Private office, desk, credenza, 2 visitor chairs 60 - Workstation 1 60 60 Workstation 1 60 60 Workstation 1 60 60 Workstation 1 60 60 Workstation 1 36 36 Workstation 1 60 60 Workstation, Bailiff 1 36 36 Workstation 1 36 36 Workstation 1 36 36 Workstation Subtotal 834 Grossing 250 30% Total 1,084 3.001 Breakroom 3.002 Workroom 3.004 Wellness Room 3.005 Phone Room 3.006 Storage 3.007 Staff Restroom 100 100 Will use building break room too. Wants access to stove/oven (In building -wide breakroom) 1 60 60 Copier, shredder, office supplies 1 80 80 sink, counter, small fridge 1 40 40 1 60 60 Shelving 2 60 120 ADA Subtotal 460 Grossing 138 Total 598 30% 99166 8.2 COURT ADMINISTRATION TOC�UR�� Court administration includes offices for the Judge, a Judge Pro -Tern, and the Director of Court Services. The rest of the court staff are grouped in an open office area. The breakroorn is small with the intent that Court and Probation staff would use the building -wide breakroom. The workroom houses the copier and office supplies. 8.3 COURT ADMIN SUPPORT The wellness room functions as a decompression, privacy, and lactation space available for all Justice Center employees. In addition there is a phone room for private or confidential conversations, a storage room, and two staff restrooms. 115 Group 1A/6 -� COURTROOM / COURTROOM SUPPORT Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Municipal Court (Justice Cente 8.0 a a 8.4 - 8.7 Court Room & Support 2018 Square Footage 4.001 Courtroom 1,600 1,600 Gallery for 65, Oversized well, center bench, 6 person jury. 4.002 Sound Vestibule 4.003 Conference 4.004 Victim/Witness Waiting 5.001 Hearings Room 5.002 Sound Vestibule 5.003 Conference 5.004 Victim/Witness Waiting 0 - 100 100 adjacent to sound vestibule 100 100 adjacent to sound vestibule Subtotal 1,800 Grossing 180 Total 1.980 10i 1,000 - Gallery for 30, standard well, center bench, 6- personiury. 100 140 140 Subtotal Grossing Total diacent to sound vestibule adjacent to sound vestibule 6.001 6.002 6.004 6.005 Jury Deliberation Room Jury Restroom Secure Exhibit Storage Interview Room 6.007 Storage 200 200 seating for 6-8, kitchenette 60 60 off Jury Delibe ion 0 50 80 240 Video capabilities for interpreters & workspace for Public Defender. Off court lobby. 80 80 Shelving Subtotal 580 Grossing 174 Total 754 30% 96168 ccAlEafkEtteE 8.4 COURTROOM • TnREC[PT|0N 11)0 SF 40, ge The courtoom component includes a typical courtroom with a 6 -person jury. There are conference and vicitim/witness waiting areas between the lobby and the courtroom. At times when a second courtroom is required for hearings or court proceedings, one of the larger rooms in the Conference Center will used as a second courtroom. Special provisions in that space will be made for the special equipment and technology required by the Court. 8.6 COURT SUPPORT In the court support area are spaces that serve court functions including a jury deliberation room with atached restroom and a storage room. The three interview rooms are located adjacent to the lobby and will serve as interpreter video stations as well as public defender work areas. The three interview rooms note in the program 6.005 have been indicated on the previous pages as part of the public lobby because of their direct relationship with public functions. �� ��D|R Group 1647 1N -CUSTODY SUPPORT Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Municipal Court (Justice Center 8.0 8.4 - 8.7 Court Room & Support 7.003 Attorney Visitation 7.004 Officer Station 7.005 Staff Restroom 7.006 Storage 7.007 Secure Vehicular Sally Police Holding after adjacency 50 100 1 ADA, window to Individual holding, private 36 36 Counter station with computer 0 60 ADA 25 2 closet w/ shelving 600 Provided in Police Program Subtotal 461 Grossing 184 Total 645 4Oi 98170 8.7 IN -CUSTODY SUPPORT TOVEH|CULAR SALLYPDRT In -custody support is the holding area for the courtroom. It will be positioned as if there were another courtroom in the building so that when it is added in the future, both courtrooms will be serviced from the same holding area. This space includes two group holding areas. The two individual holding areas will also serve as the inmate side of attorney visitation spaces with the attorney side accessible from the lobby. There is a small officer's station with storage. It is assumed that the vehicular sally needs will be served by the police's secure vehicle parking. ._„„„„„„„.. NOW MOM HEA,RLJG ROOM DLR Group f PROBATION Program: Program Code: Function/Area: Sub -Area Code: Sub-Area(s): Tukwila Probation Department (Justice Center) 9.0 9.1 - 9.3 Probation AT 1.001 1.002 1.003 1.004 Probation Manager Probation Officer Probation Assistant Probation Services Coordinator 5' 2018 Square Footage 120 20 P0. 0 60 P0. 1 60 60 WS. Reception counter 60 60 P0. Subtotal 240 Grossing 72 Total 312 30% PR AT UPP 2.002 2.003 2.004 2.005 2.006 2.007 2.008 Multipurpose Storage UA Restroom Workroom Storage Staff Restroom Phone Room Day Reporting Carrels Shelving ocked storage for supplies copier, shredder, office supply storage Shelving 1 60 60 ADA 2 40 80 9 45 Small carrels for day reporters to sit. Maybe outside classroom (in view of office area) Subtotal 290 Grossing 87 Tota I 377 30% 9.1 PROBATION LEGEND: ,. ., .. .' DAY REPORTING CARRELS 4b SF TQ|N-CU8TO DV8UPpO RT� FUTURE COMMUNITY RESOURCE CENTER NOT INCLUDED IN THE BOND„ Probation works very closely with the Court. Therefore, adjacency between the two functions is critical. There is one office for the Probation Manager and open office workstations for the Probation Assistant and the Probation Services Coordinator. This office area is supported with a workroom for office equipment and supplies, storage, a staff restroom, and two phone rooms. In addition, there are 5 day reporting carrels for Probations very successful program. Probation also has a myriad of other programs that require classroom space and will use one of the multi- purpose rooms in the conference center. All programs provided by the court and probation will be provided in the conference center. Probation and courts provide critical services to clients including classroom activities, clothing assistance, food assistance, hygiene assistance, and making connections to other community support agencies. A future program component for Probation is a dedicated Community Resource Center (CRC). L DLR Group 1y,� �)l ZONING DIAGRAMS ALIO FE TER; 1 °1274 CI OF TUKWILA SINGLE LOBBY CONCEPT 2.2 PATROL SUPPORT SPACES a 2.3 HOLDING 2.1 PATROL SHIFT COMMAND PATROL / SPECIAL OPS & SUPPORT OPERATIONS DLR Group 1 716)3 CI OF TUKWILA COURTS & HOLDING I PROBATION NTERVIEW SUITE INVESTIGATIONS I SPECIALS OPS 16 DLR Group 17/5 178 City of Tukwila PUBLIC SAFETY PLAN Justice Center Program Facility program, program estimate and strategies to close the gap Why we are here tonight • Program phase complete • Program estimate first look at potential cost but based on many unknowns • Schematic Design is the next phase and will provide a better cost estimate • The City has a plan to identify ways to mitigate the funding gap • Staff is seeking consensus to move forward to the Schematic Design phase CITY OF TUKWILA JUSTICE CENTER PROGRAM DOCUMENT 1 DECEMBER 8, 2017 Justice Center Program Report • Council vision provided foundation for program goals • Staff and community weighed in on program in various ways —open houses, interviews, surveys, etc. • Best practices for such buildings reviewed • Site tours of modern facilities CITY COUNCIL VISION -Jk..dcia ^_ity COuncu iook:.s fonrra&d to a munIty Justice contemporary, , and efficient ;Is delivery of ou:sand;nd P Court sery ces. v`ve envy sion a ty mat :s aesthetically reflective of 'ukvwrs histori cultural aracter environmentally and fiscally responsible, and That win serge as a vQ!fl foster in OUB cornmi_n The locaton cf tie Ju aligned ancresponsivetone n ting crane ;a that was prey loLslyadop+.edbvCou from the commJnrry The design should tae respectful cf . , ex sting character and surrounding ,and use 2 Justice Center Program Report • Limited the scope to the 45,500 square foot building in the Public Safety Bond • Plan always included an 8,000 sq ft Police precinct to come online later • Planning for future growth on site while designing the Justice Center Scenario Police Area Court Area EGC Area / Conference Center Subtotal (DSF) Total Area (BGSF) Staff Existing Buildings 17,539 DSF 7,676 DSF 2,305 35,254 91 Pit 3 et. The Bond Proposal 25,228 DSF rholudisa Confereme {rrthr Shared Erace - 30D2F Taira! IncLiam shared Prink seamier the *tole banding .:Lahtry, FT, a c.g 7,588 DSF [r Iudr, 4rfererce Cel shared Dome - 122,699 5,101 DSF' 37,917 r 1,230 N8 F Is for CareerenceRoam descried la meal EOO reo u temen is j 45,500 i onassY9 factors 91 Pol. 8 Ct. Increase from Existing 7,699 DSF 1+44%) - 99 DSF (-1 %) 2.7p6 DSF (I-121%) Increase from Existatg (with Conference Center) 12,799 (+73%} 5,913 DSF (+05%) n)a 2034 Planned Growth 8,999 DSF (ptoterltal oil pry) 112.5 Pol. 12.5 Ct. Other ldentirled Program Needs =vivre Growth - Net Wire Rot .`.SF - 3epdrtrma al Sousa Foul - Ewhir.; Cacm Boum.Fool Pat Rolee Ci . Grail Futrre Growth Community Re3a4rce Carter Herrings Roam Adjacent to Gout 12.5 Pol. 12.5 CL Justice e Program Report `J " JUSTICE CENT EIRST FLOOR ZONING lYkl mlkkmm SPAM) INVESTIGATIONS I SPEC1ALQP'S ye_: TLA9u7 u Rmy Tt rc N¥ IL E ,emCmkSa; 2r¥ qQ Fa AMINISTIWION TOKWILA JUSTrF err FR SECOND FLOOR ZONING Justice Center Program Report r1a,..1J11. i A r tan,- i VF Id R. MMUN NIL L M INC A tol et i 1 t1). YY'r Fl OD 41 �'.•.J ! i Justice Center Program Report VIEW & OAYLiCHT OPEN CIFFICE (VARIES), 1O LET SF r)uPPLY4515r GALLEY 45 i WORK & COPY &i SF VIEW & DAYLIGHT SECURE .STtI 60 CORRIDOR CORY no SF 1pPI'? 45 of GALLEY 45S; ® EXTERIOR BORROWED LIGHT Program Estimate • Cost estimate at this stage made with lots of unknowns • Unknowns with significant cost ramifications include: • Site Development • Environmental • Market conditions • More realistic numbers will be available after Schematic Design phase Program Estimate PROJECT COSTS Justice Center Program - INITIAL BUDGET ESTIMATE Project Category Justice Center A/E Services (both design & CA) 2,292,714 Land Acquisition 6,000,000 Permits/Fees 439,890 Construction for building (pre -con, const, tax) 16,532,615 Construction for Site Development - Construction Related Costs (incl bond) 1,034,797 PM Services (incl other prof svcs) 1,269,789 Contingency (incl Construction & Proj) 1,059,195 TOTAL $28,629,000 Justice Center Program — REVISED BUDGET ESTIMATE (as of 12/12/17) Project Category Justice Center FUNDING GAP A/E Services (both design & CA) 3,500,000 1,207,286 Land Acquisition 13,768,546 7,768,546 Permits/Fees 700,000 260,110 Construction for building (pre -con, const, tax) 30,892,230 14,359,615 Construction for Site Development 10,671,179 10,671,179 Construction Related Costs (incl bond) 1,750,000 715,203 PM Services (incl other prof svcs) 1,594,000 324,211 Contingency (incl Construction & Proj) 5,660,388 4,601,193 TOTAL 68,536,343 $39,907,343 Program Estimate • The Council's Program Management Quality Assurance consultant concurs with recommendation to move forward with Schematic Design Closing the Gap • Collaboration between the Administration and Finance Committee to identify strategies to close the Public Safety Plan financial gap • Codify strategies in the 2019/2020 Budget • Strategies for fire stations already identified • Proceeding with schematic design allows for a better target Closing the Gap • Some available strategies: • REET 1 • Reprioritizing other capital projects • Land sales • Slow rate of growth in General Fund • Ending fund balance • New revenue • Reducing the scope and timeline of the project • Contingency funds Closing the Gap • Finance Committee • Council workshops • Full Council decision • Codify in 2019/2020 Budget N Next Steps —NearTermMilestones with Better Cost Estimates • Schematic Design Estimate for Fire Station 51 — January, 2018 • Schematic Design Estimate for Justice Center — May, 2018 Recommendation • Move forward to Schematic Design phase for the Justice Center • Act now to not lose schedule laid out • Costs only continue to go up • Continue momentum built during Programming Phase 194 TO: FRO • CC: DATE: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL EMORANDUM Public Safety Committee Rachel Bianchi Communications/Government Relations Manager Mayor Ekberg December 11, 2017 SUBJECT: Lydig Construction Inclusion Overview and Discussion ISSUE The Committee continues to deliberate the vehicle for ensuring participation of disadvantaged business enterprises (DBEs), apprenticeship utilization and the potential for a local hire program associated with the Public Safety Plan. As a part of this deliberation, staff offered to make Lydig Construction, the chosen GC/CM for the fire stations project, available for a discussion with the committee on their inclusion and diversity efforts, BACKGROUND Lydig has provided the attached presentation for the Committee meeting and their representatives will be there for a question and answer session with Councilmembers. Lydig has a commitment to inclusion efforts and a full-time staff member focused on this issue. RECOMMENDATION Information only at this time while the Committee continues to deliberate on how it achieves the City's goals of inclusion around contracting and other opportunities associated with the Public Safety Plan. ATTACHMENTS -Approach to Workforce Diversity presentation, Lydig Construction -Memo to Public Safety Committee: Local hiring, apprenticeship and disadvantaged business enterprises direction for the Public Safety Plan dated November 15, 2017 195 196 CD City of Tukwila Fire Stations 51, 52, 54 Project Approach to Workforce Diversity LYDIG WORKFORCE DIVERSITY TOPICS • Apprenticeship Program • DBE Strategies • Demonstrated Success ILYDIG Apprenticeship Program Apprenticeship Goal = 10% • Lydig has delivered 15% or more in Apprenticeship utilization on past projects • This a contractual requirement for our subcontractors WORKFORCE DIVERSITY ILY D I G bBE Strategies LOCAL POOL OF SUBCONTRACTORS AND SUPPLIERS Local Subcontractors and Suppliers (initial identification) Minority Owned Business (OMWBE - Federal) City of Seattle - Self Identified Emerging Small Business 1 1 Disabled Veteran Owned Business Enterprise M 4 Disadvantaged Business Enterprises (OMWBE - Federal) Federal Woman -Owned Small Business • 2 Federal Veteran -Owned Small Business 1 2 Federal Service -Disabled Veteran -Owned Business ■ 3 Federal Small Disadvantaged Business ■ 3 Federal SBA 8a Certification • 2 Federal Small Business 11■ 5 Federal HUB Zone Certification 0 Small Woman Business Enterprise • 2 Woman -Owned Small Business M 6 Washington's Electronic Business Solutions - Self Identified Woman Owned Business (OMWBE - Federal) 30 Small Minority Business Enterprise MI 4 Service -Disabled Veteran -Owned Small Business 7 Service -Disabled Veteran -Owned Business ■ 3 Small Contractor and Supplier Certification (King County) Small Business (OMWBE - Federal) Small Business 8(a) Business Development Veteran Owned Small Business Veteran Owned Business WORKFORCE DIVERSITY Ai 165 175 • 180 r1, 269 Local DBE Subs & Suppliers 11 0 12 15 189 50 100 150 200 225 1 223 ILYDIG DBE Strategies OUTREACH Tukwila Fire Stations Approach • Local Networking/Outreach Events and planned connections to: » » Tukwila Chamber of Commerce and Rotary Club of Tukwila presentations Washington PTAC Tukwila Workforce Agencies AGC of Washington • Local labor organization • Local Advertising and Public Notices • Relationship and Business Mentoring Program » Ni O Provide Business/Technical Support to potential local subs and suppliers WORKFORCE DIVERSITY Providing information to potential subs and suppliers on where to obtain plans, specifications and requirements under Lydig's Smart Bid database Identify and make efforts to assist local firms, regarding bonding, certificate of insurance, materials, supplies and equipment ILY D I G bl3E Strategies OUTREACH Meetings and Events • Tukwila Fire Stations focused outreach events » WORKFORCE DIVERSITY One outreach event several months before procurement begins One outreach meeting just prior to announcement for bids Will attend all meetings scheduled with the community for the Tukwila Public Safety Program • Monthly Meetings » NAMC » Tabor 100 • Outreach Events with Agencies March - Alliance NW Government Contracting Training & Outreach Event April - King County Regional Contracting Forum ILY D I G DBE Strategies TRACKING Landsburg Facilities & Chlorination Project Seattle Public Utilities WORKFORCE DIVERSITY ouuWnueun,g r,en Current WMBE Contract Value $ 6,630,246 Original goal 22% $ 1,247,877 20% Current calculated % on curer� Current Goal with CO's* 22% $ 1,458,654 1,322,096 $ 986,086 Spread Work Inclusion Actual Inclusion Bid Package # Spec Scope Description Bid Package Estimate Apparent Low Bidder Awarded Amount without Bond, GCCM fee &tax MACC WMBE Goal Final Bid WMBE Percentage Goal WMBE Expected (50% Inc. Form) WMBE Amount (by budget) Spread Work Bidders WMBE Final Anticipated WMBE Contract Amount Current Payments Actual WMBE % NSS Negotiated Support Services Total NSS $443,405 16% 15.31% 67,875 51,142 51,185 100% NSS 555 - Surveying Surveying 57,500 lAlllance Geomatics 5 4,800 100.0056 1Alliance, Whiteshield, LDC, SAEZ Engineering 7,500 IA/lance, Whiteshield, LDC, SAEZ Engineering MBE 10,078 10,078 10046 NSS NSS - Fill/Grade Existing Roads Road Repairs 510,000 100.00% 10,000 WBE #DIV/01 NSS NSS -Trailer Cleaning & Final Cleaning Trailer Cleaning 56,400 100.00% Accountable Custodial & Maintenance 6,400 The Home Team, Accountable Cleaning MBE 6,480 6,480 100% NSS N55- Temporary Power Connections to Trailers Temp Power $2,400 CETS $ 11,000 0% 100.0056 11,000 Fuller, CETS MBE 11,000 11,000 100% NSS NSS- Document Reproduction Reproduction $8,250 United Reproduction 100.00% 8,250 MBE 2,822 2,822 100% NSS NSS- Equipment Fueling Fueling 56,325 Seaport 100.00% 6,325 WBE 15,294 15,294 100% NSS NSS- Office Supplies Supplies $0 Keeneys 0.00% 1,000 WBE 964 1,007 104% NSS NSS- Crane Services Hoisting $2,000 Magnum 100.00% 2,000 MBE 2,382 2,382 100% NSS NSS- Project Signage Signage $1,000 Signs Now 100.0056 1,000 MBE 2,122 2,122 100% 1 Bid Package #1 Electrical Total Electrical $ 1,239,303 Valley $ 1,114,500 30% 35% $ 445,055 Cochran, GETS, Ekon 314,834 183,087 58% 1 Spread Work & Guarantee WMBE - Mobile Electric Distributors 0% $ 178,260 WBE 186,666 183,087 98% 1 Spread Work WMBE - Fuller Electric 0% $ 266,795 WBE #DIV/01 1 Transcom Generator 0% $ 126,528 _ MBE 126,528 115,321 91% 1 Magnum Crane Set Gen 0% $ 1,640 MBE 1,640 1,254 76% 2 Bid Package #2 Plumbing/HVAC Total Mechanical $ 364,000 Johansen $ 598,391 22% 12% $ 71,045.00 Johansen, Apollo, Holmberg, Hermanson, Hawk 72,661 72,661 100% 2 Spread Work WMBE - Laboratory Design & Construction 0% $ 12,125 WBE 11,080 11,080 100% 2 Guarantee WMBE - Air Flow Mechanical 0% $ 58,920 MBE 61,581 61,581 100% 3 Bid Package #3 LOC Building LOC Bldg $ 1,678,937 Lydig $ 1,633,253 24% 21% $ 295,051.00 489,536 315,635 64% 3 Spread Work & Guarantee WMBE - Ceramic Tile Bear Creek $ 21,096 $ 21,096 gear CreekTile - - #DIV/0! 3 Spread Work & Guarantee WMBE - Concrete Floor Polishing Ironclad $ 7,633 $ 7,633 ironclad - - #DIV/0! 3 Guarantee WMBE - Queen City Queen City _$ 225,850 _$ 225,850 Queen City WBE 272,725 272,725 100% 3 Change flooring sub to Fryor Knowles Fryor Knowles $ 40,472 Fryor Knowles WBE 44,548 42,910 96% 3 Change order for epoxy flooring -Ironclad Ironclad $ 28,755 MBE 31,369 31,369 100% 3 Guarantee WMBE - Rainier Steel - Rebar Rainier Steel $ 44,000 $ 44,000 MBE 51,655 49,064 95% 3 Corona Steel - Steel erection Corona $ 40,965 MBE 59,144 59,144 100% 3 Profile Steel -Joists & decking Profile $ 26,364 WBE 30,095 30,095 100% 4 Bid Package #4 Fire Suppression Fire Prot. $ 105,950 Fire Sprinklers Inc $ 23,515 25% 0% $ - Fireshiem, Reliance, Fox Fire Protection NA #DIV/0! 4 Spread Work WMBE- 0% $ - #DIV/0! 4 Spread Work WMBE - 0% $ - #DIV/0! 5 Bid Package #5 Demo and Abatement Demo $ 97,435 NCM $ 61,358 23% 23% $ 14,113.00 NCM, Ascendent 5,355 5,355 100% 5 Spread Work & Guarantee WMBE - Magnum Crane 0% $ 14,113 Magnum Crane MBE 5,355 5,355 100% 5 Spread Work WMBE- 0% $ - #DIV/01. N O ILYDIG bemonstrated Success PREVIOUS SUCCESS EXAMPLES Eastern Washington University, Student S.orts & Rec Center - Chene , WA Bow Lake Transfer Station WORKFORCE DIVERSITY N ice. 2.6E Mt. Rainier High School - Des Moines, WA - SIDhWBE Chiawana High School - Pasco, WA GOALS ACHIEVED 1 VALUE PAID: 27.2% 1 $11,251,551 OWNER'S UTILIZATION GOALS:15% OWNER'S APPRENTICESHIP GOALS ACHIEVED: 15% Central Washing on University, Dean Hall Renovation - Ellensbur WA Cascadia Elementary & Robert Eagle Staff Middle Schools GOALS ACHIEVED 1 VALUE PAID: 24% 1 $20,684,070 OWNER'S UTILIZATION GOALS: None OWNER'S APPRENTICESHIP GOALS ACHIEVED:15% ILY D I G Demonstrated Success CURRENT SUCCESS EXAMPLE Mount Vernon School District East Division Elementary School WORKFORCE DIVERSITY Approximately $22 Million have been awarded to local vendors in Whatcom and Skagit County which equates to 80% of the total project volume. N 0 C11 ILY D I G 206 Public Safety Committee Minutes December18, 2017 C. Public Safety Plan: Disadvantaged Business and Apprenticeship Utilization The City Council has continuously expressed strong support for ensuring the participation of disadvantaged business enterprises (DBEs), apprenticeships and local hires in the construction projects associated with the Public Safety Plan. The Public Safety Committee has had ongoing discussions in 2017 regarding the most effective way to meet these goals. Lydig Construction, the General Contractor/Construction Manager for the fire stations, has a very strong record and a full-time staff member focused on this issue. Representatives from Lydig briefed the Committee on its apprenticeship program, DBE strategies, and demonstrated successes. Lydig has delivered 15% or more in apprenticeship utilization and requires that of its subcontractors. They also have a database of local firms and suppliers including 1,269 local DBE subs. Lydig has a robust outreach approach and will partner with the City on identifying events and relevant connections in the Tukwila community. On its current school project in Mount Vernon, approximately $22 million has been awarded to local vendors in Whatcom and Skagit County. Chair McLeod asked if there was pushback or criticism for a more formal community workforce agreement/project labor agreement approach. Mr. Dobyns stated that it is difficult to work under project labor agreements in this competitive construction market and sometimes small and local firms won't spend their time on them when there is other work available. Lydig is committed to its approach as described to the Committee. Mr. Goldblatt offered that he has worked with Lydig and is extremely supportive of their methods as a way for the City of Tukwila to meet its goals. He reasserted that a project labor agreement would add to the existing budgetary stress on the Public Safety Plan projects. When the City was in the process of selecting Lydig for GC/CM of the fire stations, this issue was a big part of the rating and results, and the selection process for GC/CM of the Justice Center will be no different. Councilmembers expressed support for the strategies discussed. The Committee urged staff and consultants to keep the Council and the community informed on the progress of meeting these goals. DISCUSSION ONLY. D. Public Safety Plan: Justice Center Program and Program Estimate Staff is seeking Council direction for DLR Group to move forward to the schematic design and cost estimation phase of the Justice Center Project. The programming phase, which included a vision statement from Council, community outreach, best practices and site tours, is now complete and preliminary layout drawings were presented to the Committee. The program is limited to the 45,500 square foot building outlined in the Public Safety Bond, but includes planning for future growth. As the Council discussed with regard to the fire station projects, current market conditions have resulted in construction cost estimates much higher than originally budgeted. Based primarily upon increased construction, site development, and land acquisition/business assistance costs, there is a preliminary funding gap of about $38 million, which is lower than what is referenced in the packet due to savings projected for site development work. There are other potential savings that should come from the work that the City of SeaTac is doing along Military Road South. 207 Public Safety Committee Minutes December18, 2017 Administration recommends proceeding with the schematic design phase which will result in more realistic numbers to be used when the Council makes budgetary decisions next year. City Administration has identified several possibilities for closing the funding gap which will be explored in greater detail during the development of the 2019-2020 budget. Chair McLeod asked why certain figures, such as site development, couldn't have been more accurately predicted. Ms. Kim, SOJ's Public Safety Plan project manager, stated that there are a lot of unknowns associated with site development and more information will result in more reliable numbers. When estimators put together preliminary numbers for the bond, a lot of assumptions were made and at that time nothing was known about where the City would site its buildings. Mr. Goldblatt stated that he supports the Council authorizing moving forward to schematic design on this building. He feels that it is a good investment for the City to continue working toward a more realistic schematic design estimate with the input of the yet -to -be - selected GC/CM. At that time, the Council will need to seriously assess the estimate in light of the City Administration's funding efforts. Councilmember Quinn asked that the budget projection visually show in the packet which costs are tied directly to the cost of construction (everything except land acquisition/business assistance and site development). Staff indicated they would highlight the areas that are calculated as a percentage of the construction costs in the packet going to the full Council on January 2, 2018. Councilmember Quinn brought up the recent report from the Public Safety Bond Financial Oversight Committee and stressed that staff should keep them informed on what is going on while also being explicit about their purview, which is ensuring bond expenditures are in alignment with the purposes set forth in the bond. The Committee members each expressed support for moving forward to schematic design. They requested that Mr. Goldblatt attend the January 2, 2018 full Council discussion on this topic. COMMITTEE CONSENSUS TO PROCEED WITH SCHEMATIC DESIGN. FORWARD TO JANUARY 2, 2018 REGULAR MEETING. III. MISCELLANEOUS Chair McLeod thanked Councilmember Duffie for his service to the Public Safety Committee this year and his overall service on the City Council for the past 36 years. Adjourned 6:52 p.m. Committee Chair Approval Minutes by LH, Reviewed by RB, SG 208 City of Tukwila Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: December 27, 2017 SUBJECT: Report for January 2, 2018 Regular Council Meeting Allan Ekberg, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Tukwila School District's Taking Stock Process: On December11 and 12 Mayor Ekberg and Community Engagement Manager Mia Navarro participated in the kick-off of the Tukwila School District's self-assessment process Taking Stock. • Southsound Coalition Legislative Breakfast: On December 12 Mayor Ekberg, Councilmembers Duffie and McLeod and City Administrator David Cline attended the Southsound Coalition Legislative Breakfast at Emerald Downs. • Soundside Alliance Outlook Breakfast: On December 13 Mayor Ekberg, Councilmember McLeod, City Administrator David Cline and Economic Development staff attended the Soundside Alliance Outlook Breakfast. • Hosting ICMA Delegation from China: City Administrator David Cline hosted a seven - member delegation from China. The delegation met with TIS Director Joseph Todd to discuss technology innovations and DCD Director Jack Pace to discuss Comprehensive Planning for the next 20 years with interest in how you grow a residential community in a limited space. They took a tour of the City with Mayor Ekberg, had lunch at Chinese Imperial Garden with Omar and Christine Lee and ended the day with a tour of the Boeing Plant in Everett. II. Community Events • Boards & Commissions Holiday Social: On December 13 Mayor Ekberg and City Councilmembers hosted a Holiday Social in recognition and appreciation of the City's Board, Commission and Committee members. The event was held at the Sullivan Center at Tukwila Village. • Artist Workshop at Winter Break Camp: The Tukwila Arts Commission sponsored a teaching artist to come and work with our Winter Break Camp kids. The kids had a wonderful time and learned some new painting techniques while making snowflakes during this workshop by Divina Clark. Tukwila City Hall • G200SouthcenterBoulevard. Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila A.gov 209 City Administrator's Report December 27, 2017 Page 2 III. Staff Updates Public Safety • Shop with a Cop Event: On December 9 we held our annual "Shop with a Cop" event where officers volunteer their time to take local children shopping at area businesses where the children select Christmas gifts for themselves and their families. Contributions were received from local retailers, private donations, and many of the officers. Fifteen officers took part in this amazing event. KIRO 7 news was on location and ran a story about the event. • Cultural Orientation at the International Rescue Committee: On December 13 Mayor Ekberg joined Officer Matthew Valdez for a Cultural Orientation for 10 refugees at the International Rescue Committee offices in SeaTac. Project Updates • Southcenter Pedestrian/Bicycle Bridge: Estimated Completion: February 2018 While construction continues there is a continuous pathway for pedestrians and bicyclists to use the bridge. The Green River bank was cleared of blackberries and other invasive plants and biodegradable erosion control blankets were installed. Benches, trash receptacles, and removable bollards were also installed. • Major Maintenance on 3 Bridges: Estimated Completion: March 2018 o Beacon Avenue Bridge: Crews have completed the bridge deck and the structure was opened to traffic on December 15. o Frank Zepp Bridge: Contractor crews are painting the sub structure. o Grady Way Bridge: Field measurements have been taken and construction has not yet started. • Baker Blvd Non -Motorized: Estimated Completion: January 2018 The project has been suspended until weather is dry enough to complete all the pavement markings. 42nd Ave Phase Ill: Estimated Completion: August 2018 The wall drilling for the Gilliam Creek culvert replacement is complete and the forming of the south side footing is scheduled to begin the first week in January. Installation of a large drainage vault on S 158th west of 42nd will require a one-month road closure on S 158th St starting in January. We expect 42nd Ave S to remain closed through the first quarter of 2018. • S 144th St Phase II: 2018 On December 14 the new traffic signal at 42nd Ave S was turned on. The benches and trash receptacles will arrive in January 2018. • BAR Bridge Rehab: 2018 Estimated Completion: January Estimated Completion: December Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 210 City Administrator's Report December 27, 2017 Page 3 Contractor is scheduled to begin work on the substructure and footings on January 2. The bridge will experience lane changes over the weekend of January 6. It will continue to be open to traffic during the lane changes. • Green Tukwila Partnerships: Green Tukwila representatives Robert Eaton, Kris Kelly, Olena Perry, and Andrea Cummins met with Forterra and McKinstry to discuss a partnership to steward a restoration site in Tukwila. McKinstry is interested in "adopting" Crystal Springs Park for the next 2-3 years under the Green Tukwila program to begin the stewardship and restoration efforts at this site. They are excited to add their energy and efforts to this park site. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: Vacant Position: Position #2 Resident. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. • Human Services Advisory Board: Vacant Position: Position #6 Business Representative. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Position: Student Representative. • Planning Commission: No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 211 212 Upcoming Meetings & Events January 2018 1st (Monday) 2nd (Tuesday) 3rd (Wednesday) 4th (Thursday) 5th (Friday) 6th (Saturday) New Years Day Observed City offices and Tukwila Community Center closed. -, H**PF11‘44%4EAR ),- City Council Regular Mtg., 7:00 PM (Council Chambers) Library Advisory Board, 700 PM (Community Center) A Equity & Diversity Commission, 5:15 PM (11a:elnut Conference Room) 8th (Monday) 9th (Tuesday) 10th (Wednesday) 11th (Thursday) 12th (Friday) 13th (Saturday) > Civil Service Commission, 5:00 PM (Human Resources Conference Room) A City Council Committee of the Whole Mtg, 7:00 PM (Council Chambers) A Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer Dist., 3460 S 148th) A Park Commission, 5:30 PM (Community Center) A Planning Commission, Public Hearing on the draft tree regulations and revisions to the Zoning Code definitions. 6:30 PM (Council Chambers) )> COPCAB, 6:30 PM (Duwamish Conference Room) January 9 thru April 19: Free income Tuesday/Thursday: Visit tax preparation assistance available 5:00 — 8:00 PM, Saturday: 10:00 www.uwkc.org/taxhelp or call 2-1-1. at Tukwila Community Center AM — 2:00 PM A Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center Contact Tracy Gallaway at 206-767-2305. )> Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf, Room. Contact Erika Eddins at 206-433-1816. DCommunity Development and Neighborhoods Committee: 2nd & 4th Tues,, 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. D COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Portman at 206-431-219.7 D Equity & Social Justice Commission: 1st Thurs , 5:15 PM, Hazelnut Conf, Room. Contact Mia Navarro at 206-454-7564. >Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. D Library Advisory Board: 1st Tues,, 7:00 PM, Community Centel" Contact Kirstin May at 206-767-2331. D Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332, D Planning Commission/Board of Architectural Review: 411 Thurs., 6:30 PM, Council Chambers at City Hall, Contact Wynetta Blvens at 206-431-3670. DPublic Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Cont Room. Contact Laurel Humphrey at 206-433-8993. DTukwila Inel. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. DTransportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Foster Conf. Room. Contact Laurel Humphrey at 206-433-8993. 213 Tentative Agenda Schedule MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. anuary 214 2 (Tuesday) See agenda packet cover sheet for this week's agenda: December 2, 2018 Regular Meeting 8 Public Hearing: An ordinance renewing a 6 month moratorium within the Tukwila International Boulevard Study Area in the City of Tukwila for a one year period on the development of certain uses such as hotels, motels, extended stay facilities, or auto -oriented uses. Special Issues: - An ordinance renewing a 6 month moratorium within the Tukwila International Boulevard Study Area in the City of Tukwila for a one year period on the development of certain uses such as hotels, motels, extended stay facilities, or auto -oriented uses.„ -A contract with King County for Community Development Block Grant (CDBG) funds for the 2017 Minor Home Repair Program. 16 (Tuesday) Special Presentation: -Recognize the promotion and swearing in of Sergeant Adam Balcom. -Recognize the promotion and swearing in of Commander Eric Lund. Appointments: Confirm the appointment of Henry Hash to the position of Public Works Director, Unfinished Business: An ordinance renewing a 6 month moratorium within the Tukwila International Boulevard Study Area in the City of Tukwila for a one year period on the development of certain uses such as hotels, motels, extended stay facilities, or auto -oriented uses; setting a date for a public hearing on the moratorium renewal; providing for severability and declaring an emergency. New Business: Open Public Meetings Act and Records Training for elected officials, 22 Special Presentation: Meritorious Service Medal to Commander Eric Dreyer, Special Issues: City Council participation on 2018 regional boards, committees and commissions.