HomeMy WebLinkAboutArts 2018-01-17 Agenda PacketCity of Tukwila
Allan Ekberg, Mayor
Parks & Recreation Department - Rick Still, Director
ARTS COMMISSION
Chair: Cynthia Chesak
Vice Chair: Helen Enguerra
Alex Villella, Brian Kennedy, Sheila Coppola, Daniel Humkey, Trish Gilmore, Yuriko Rollins
AGENDA
January 17, 2018 5:OOpm Tukwila Community Center
1. Call to Order
2. RoII CaII
3. Approval of Agenda
4. Confirmation of Officers
5. Approval of Minutes (5 min) - November 15, 2017 pg 1-2
6. Old Business (60 min)
a. Review Boards & Commission Handbook - complete required trainings
b. Review Draft Bylaws
7. New Business (15 min)
a. Arts Commission Retreat (Date options: Saturdays -Jan 27, Feb 3 or Feb 10)
i. 2018 Budget, Workplan and Committees
ii. Tukwila Public Arts & Culture Plan (review final draft and next steps)
iii. 2017 Annual Report
8. Other (5 min)
a. Invitation to "Valentines for a Cause" from Kona Kai Coffee - Saturday, February 10th
9. Agenda for Next/Future Meetings (5 min)
10. Adjournment
Next Meeting: Arts Commission Retreat, date TBD, will replace regular February meeting.
The next regular meeting will be on March 21, 2018
For more information contact Tracy Gallaway at 206-767-2305
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
TUKWILA
PARKS & RECREATION
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ARTS COMMISSION
MINUTES
November 15, 2017 5:00 p.m. Tukwila Community Center
1. Call to Order: Chair Trish Gilmore called the meeting to order at 5:03 p.m.
2. Attendance:
Commissioners —Trish Gilmore, Cynthia Chesak, Alex Villella, Helen Enguerra, Brian Kennedy, Sheila Coppola,
and Yuriko Rollins
Absent — Daniel Humkey
Guests—Jeff Lund, Music Director- Rainier Symphony
Staff —Olena Perry
3. Approval of Agenda: Trish Gilmore moved to accept the agenda. Sheila Coppola requested to discuss the
AC logo. Staff noted that would be discussed during Committee Reports. Cynthia Chesak seconded the
motion. Motion passed unanimously.
4. Approval of Minutes: Cynthia Chesak moved to approve the minutes of October 18, 2017 meeting. Sheila
Coppola noted a correction for the minutes: Section 7 Committee Reports, item C — Sheila Coppola was
responsible for the Art Commission logo redesign and Alex Villella was responsible for the art brochure
design. The motion to accept the amended minutes passed unanimously.
5. Unfinished Business:
a. Arts Commission Budget — 2017 Spending Plan — Olena presented a brief overview of some items that
the Arts Commission could support with their 2017 allocated budget. The 2017 Arts Commission
Budget requested was approved. In addition, Tukwila Parks and Recreation staff are allowed to go over
the $1,000 for miscellaneous supplies if needed, up to another $1,000. Sheila Coppola will be sending
links for a quality drying rack. Olena Perry will reach out painting instructor to request
recommendations for easels. The Arts Commission added another teaching artist for Spirit of Giving or
Winter Break Camp for a total of three for December 2017.
The Arts Commission will navigate decision for booth set up (graphics) via email in hopes of purchasing
the needed items in December 2017.
6. New Business
a. Rainier Symphony Update —Jeff Lund, Music Director
Jeff Lund requested that the Art Commission and Foster High School review the original contract that
was created in 2009 when the auditorium was built. Between 2009 and current day the school has
gone through staff turnover, the current employees do not seem to have knowledge of the original
contract. By default, this is affecting the Rainier Symphony, they are unable to schedule the auditorium
in appropriate time for musicians to schedule. The Rainier Symphony is also concerned with the
condition of the PAC and is interested in reviewing the original agreement. It was the understanding
that any funding from renting the facility were to be placed in a repair fund for the auditorium.
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Cynthia Chesak and Alex Villella would like to meet with the Tukwila School District Facility Coordinator,
Lilyanna Martinez, to review the original PAC contract and establish directs for repairs of the
auditorium.
The President of the Rainier Symphony would like to speak to the Arts Commission in early 2018 about
the PAC.
Jeff Lund expressed that only a few of the donated tickets to the Tukwila Parks and Recreation
are being utilized. He would like to get more residents/city staff at shows. Outreach is always
an issue, Jeff has requested support from the commission for outreach; as in posting, sharing,
hanging posters and word of mouth.
Trisha Gilmore asked why more Tukwila residents are not in the symphony and how can we
change that? Jeff Lund responded by speaking to the high skill level of musicians in the
symphony, up and coming artists would not qualify or be comfortable. He also mentioned if
there was more funding they could have a B orchestra and that would be the best solution.
7. Committee Reports (AC reps on each)
a. Rainer Symphony (Chesak, Villella, Rollins): Big Thank You for the continued support, the Arts
Commission had been supporting the Rainier Symphony since 1995.
b. Backyard Wildlife Art Show (Coppola, Kennedy, Gilmore): The committee has not met yet, staff Olena
Perry offered to meet with the committee to discuss marketing.
c. Arts Promotion in the community (Coppola, Humkey, Gilmore, Enguerra): Brochure was not talked
about, it will not make the end of the year deadline. Alex thought it could be done by Backyard Wildlife
Festival.
d. Commissioner/Staff Reports: none
8. Other
a. Moira Bradshaw, Senior Planner brought in the original site maps and walked through the
current project with the commission.
b. Overall the commission seems to be please but a had a few questions
i. Will there be lighting on the women with the water?
ii. Will the AC be able to have rotating art on the walls of the community space?
9. Agenda for next meeting: Boards and Commissions Holiday Social — Wednesday, December
13th from 5:30-7pm at the Sullivan Center at Tukwila Village.
Adjournment: At 6:30pm Brian Kennedy moved to close the meeting. Cynthia Chesak seconded the motion. The
motion passed unanimously.
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