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HomeMy WebLinkAboutReg 2018-01-16 COMPLETE AGENDA PACKETa b.16 Tulcvila City Council Agenda ••• REGULAR MEETING •❖ d., ) -;./Allan -90$ Ekberg, Mayor Councilmembers: + Dennis Robertson ❖ Kathy Hougardy David Cline, City Administrator + De'Sean Quinn •:- Kate Kruller Zak Idan Verna Seal, Council President ❖ Thomas McLeod ❖ ❖ EXECUTIVE SESSION — 5:30 PM — 6:30 PM (60 minutes) ❖ Potential Litigation and Pending Litigation — Pursuant to RCW 42.30.110(1)(i) # LOCATION: Hazelnut Conference Room (CR #3) Tuesday, January 16, 2018; 7:00 PM • Ord #2565 • Res #1925 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. APPOINTMENTS Confirm the appointment of Henry Hash to the position of Public Works Director. 3. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 1/2/18 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a contract with King County for Community Pg.5 Development Block Grant (CDBG) funds for the 2017 Minor Home Repair Program, in the amount of $125,000. (Reviewed and forwarded to Consent by the Committee of the Whole on 1/8/18.) 5. UNFINISHED BUSINESS An ordinance renewing a 6-month moratorium within the Tukwila Pg.7 International Boulevard Study Area in the City of Tukwila on the development of certain uses such as hotels, motels, extended-stay facilities, or auto-oriented uses; setting a date for a public hearing on the moratorium renewal; providing for severability and declaring an emergency. 6. NEW BUSINESS Open Government Training Act, to include training for elected officials Pg.19 on public records and open public meeting requirements. 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.85 d. City Attorney e. Council Analyst - Monthly Report from the Program Management Quality , Pg.87 Assurance (PMQA) provider for the Public Safety Plan 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800 or TukwilaCitvClerk©TukwilaWA.aov). This agenda is available at www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.aovl fonoff` 'i L .r1 - -s ■ ■ - 2011731111 • Vt.1119act ■ ■ ■ ■.. — ram JCh 1 Illwatildl infleld94 L ilme. ■ - .1•4511,111 •IN ■ r1 •_■ rimDEC - r NI �fLJl1 R &.wuIA941 mIlrrls % maw' em11irW1 WEI =MA 11 ! 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PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait untilthat item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. • .1' -ItY • • - - •• • • •I • ••• ..• ▪ •` •. •J • -.• — • • _._ ▪ .i • •. - — -- -• . .•R • •• • I • _. - •• .1I_ . -•- • - ' FF]1Ii.-PI I I ddi PI • • - • — J.' mem s:■• -J••Ja 1 r — • —.Ir•• • • • - • .. 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Jam. - - • ••- •- •• 1. • • •- L. • r• W-•4- r .tiY Jr `Y • Elf ti.•J • mil • •••- • - • r . .T ILI fiIr Jr 7.r I r i 1'(.1 11 1A 11.1 . 1• liil- r. a. 1_..,a a. .0.r.1.1 . - . -"'1'1•Jr•1 .1 r.•r.lf'r.. • -u J1— —'.• .11.1. raw.. •r .. - ... u• - •1 • 1 • 7J• New. • Liam I N. J J`JrJY - ■ r • • ` • • .N.r. - Lgam I I._J 1 .. -ri—. fir . • . -c aa..r..I1 — ti 1 n - • • - ink .r m 1 .MiIJ — 1 .IJ. JI • ill. — - `• 1 rte•.-.. - ' `I a• YIN` . 1 `1- N. 1i'Ir•a• -I •• 1 �■`7 Y • r4__••1 —• COUNCIL AGENDA SYNOPSIS Initials Meeting Date STAFF SPONSOR: MAYOR EKBERG 1 ORIGINAL AGENDA DATE: 01/16/18 Prepared by 1 Mayor's review 1 Council review 01/16/18 1 CT { ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ►1 Mtg SPONSOR ❑Council HR DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PIS' ❑Court 11 Mayor SPONSOR'S Council confirmation of the Public Works Director appointment is requested SUMMARY REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DALE,: COMMITTEE CHAIR: ITEM INFORMATION ITEM No. 2 STAFF SPONSOR: MAYOR EKBERG 1 ORIGINAL AGENDA DATE: 01/16/18 AGENDA ITEM TITLE Confirmation of Appointment of Henry Hash as Public Works Director CATEGORY ❑ Discussion Mtg Date Motion Date 01/16/18 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ►1 Mtg SPONSOR ❑Council HR DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PIS' ❑Court 11 Mayor SPONSOR'S Council confirmation of the Public Works Director appointment is requested SUMMARY REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DALE,: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Mayor's Office COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/16/18 MTG. DATE ATTACHMENTS 01/16/18 Informational Memorandum dated 01/08/18 1 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Mayor Ekberg DATE: January 8, 2018 SUBJECT: Appointment of Public Works Director It is with great pleasure that I submit for your confirmation the appointment of Henry Hash as the Public Works Director. Henry has significant experience working with Public Works departments to create cooperative teams, efficient service delivery and staff mentoring. We are very fortunate that he wants to join our team. In filling this position, we took a different approach to the interview process. We had two interview panels that included myself and City Administrator David Cline, other City Department Directors, Public Works superintendents, field staff, other City employees and each panel also had an individual from outside of our organization, one a director from a neighboring city and one a prominent member of our business community. We provided the opportunity for Public Works staff to meet the candidates over lunch in a "speed dating" format, which allowed a wide variety of people to interact with each of the candidates. Comment cards were available for staff to fill out and the feedback collected was used in the final deliberations at the end of the day. Each candidate also received a tour of the city. Henry most recently served as the Public Works Director for the City of Prescott, Arizona. Prior to that, he was the Public Works Director for Skagit County, Washington, from 2010-2013. His career in public works has included serving as Director of Resource Management, Tulare County, California, Assistant Public Works Director, Stanislaus County, California, and Director of Public Works & Utilities for the cities of Gladstone, Missouri, New Berlin, Wisconsin, and Upton, Massachusetts. Henry has a bachelor's degree in Civil Engineering from Roger Williams University, a master's degree in Public Administration from the University of Massachusetts, and a master's degree in Management from Lesley University. 3 4 COUNCIL AGENDA SYNOPSIS Initiab Mee tilu Date Prepared by 1 A4 yor's review Council review 01/08/18 SH I,, ;t 'iC ,i` 01/16/18 SH r (A,v- �., i Motion Mtg Date Mtg Date 1-16-18 SPONSOR ❑Council HR ❑DCD ❑Finance Fire ❑TS P&R ❑Police ❑PIF ❑Court ►4Mayor- SPONSOR'S The Minor Home Repair Program, funded with Community Development Block Grant funds, SUMMARY was awarded to the City of Tukwila as the fiscal agent with three other partner cities (Covington, Des Moines, SeaTac). Due to the size of the award ($125,000 split 4 ways), Council must authorize the Mayor's signature. The Council President approved this on-going contract to go directly to the C.O.W. REVIEWED BY ❑ C.O.W. ❑ Trans &Infrastructure DATE: ITEM NO. 4.C. ITEM INFORMATION 'STAFF SPONSOR: STACY HANSEN 1 ORIGINAL AGENDA DATE: 01/08/18 AGENDA ITEM TITLE Authorize the Mayor to sign CDBG Contract with King County 1-8-18 ❑ Resolution Mtg Date ❑ Ordinance Mt8 Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY ►1 Discussion Motion Mtg Date Mtg Date 1-16-18 SPONSOR ❑Council HR ❑DCD ❑Finance Fire ❑TS P&R ❑Police ❑PIF ❑Court ►4Mayor- SPONSOR'S The Minor Home Repair Program, funded with Community Development Block Grant funds, SUMMARY was awarded to the City of Tukwila as the fiscal agent with three other partner cities (Covington, Des Moines, SeaTac). Due to the size of the award ($125,000 split 4 ways), Council must authorize the Mayor's signature. The Council President approved this on-going contract to go directly to the C.O.W. REVIEWED BY ❑ C.O.W. ❑ Trans &Infrastructure DATE: Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: • Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Community Services and Engagement/Mayor N/A - per Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $125,000 $125,000 $125,000 Fund Source: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Comments: King County Award MTG. DATE RECORD OF COUNCIL ACTION 01/08/18 Forward to Consent Agenda 1-16-18 01/16/18 MTG. DATE ATTACHMENTS 01/8/18 Informational Memorandum dated 12/19/17 Copy of the 2017 Contract with King County 01/16/18 No attachments 6 COUNCIL AGENDA SYNOPSIS Initials Meetinz Date Prepared by Mayor's review Council review 07/17/17 mcb ❑ Motion Mtg Date %- 09/05/17 mcb Public Hearing ❑ Other Mtg Date 01/08/18 mcb_ "Ji C_ {, 1 01/16/18 mcb C 5k 1 Mtg. CDN Comm ❑ Arts Comm. ITEM No. 5 ITEM INFORMATION STAFF SPONSOR: MOIRA BRADSHAW 1 ORIGINAL AGENDA DATE: 7/17/17 AGENDA ITEM TITLE An ordinance renewing the moratorium on certain uses in Boulevard (TIB) study area. the Tukwila International CATEGORY /1 Discussion 1/8/18 ❑ Motion Mtg Date ❑ Resolution Ivltg Date /1 Ordinance Bid Award Mtg Date Public Hearing ❑ Other Mtg Date NItg Date Mtg Date 1/16/18 Mtg Date 1/8/18 SPONSOR Council ❑Mayor ❑BR 11 DCD ❑Finance .Fire ❑TS P&R ❑Police ❑PIV Court SPONSOR'S On 7/17/17 the City Council adopted an emergency moratorium to prevent the SUMMARY development of new hotels, motels, extended stay facilites, or auto -oriented uses in the TIB neighborhood. A renewal is proposed because the moratorium will expire before the completion of the TIB Neighborhood Plan and Zoning update. A public hearing will be held on 1/8/18 for the moratorium extension, to take public testimony and consider adopting further findings and forward to 1/16/18 for adoption. REVIEWED BY ❑ C.O.W. Mtg. CDN Comm ❑ Arts Comm. ❑ Finance Comm. ❑ Public Safety Comm. • Trans &Infrastructure 111 Parks Comm. • Planning Comm. DATE: N/A COMMII'IEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIT. COMMITIE.% Department of Community Development None - emergency action COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ so $ Fund Source: Comments: Work p/an for study of the TIB area has already been budgeted and schedu/ed. MTG. DATE RECORD OF COUNCIL ACTION 7/17/17 Passed Ordinance 2543 enacting the 6 month moratorium and scheduling a public 9/5/17 Held a Public Hearing 1/8/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 1/8/18 _ Informational Memorandum dated 1/03/18 Draft Ordinance renewing Moratorium, with attachments 1/16/18 Ordinance with edits based on question at C.O.W. by Councilmember Idan 7 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX-MONTH MORATORIUM WITHIN THE TUKWILA INTERNATIONAL BOULEVARD STUDY AREA IN THE CITY OF TUKWILA ON THE DEVELOPMENT OF CERTAIN USES SUCH AS HOTELS, MOTELS, EXTENDED -STAY FACILITIES, OR AUTO -ORIENTED USES; SETTING A DATE FOR A PUBLIC HEARING ON THE MORATORIUM RENEWAL; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has adopted a Comprehensive Plan in compliance with the Growth Management Act; and WHEREAS, the City of Tukwila is currently updating its Zoning Code to comply with its adopted Comprehensive Plan; and WHEREAS, the Tukwila International Boulevard ("TIB") study area, shown on Exhibit A, is a neighborhood that orients towards TIB, and comprises goods and services as well as higher density housing; and the study area is generally bounded by 42nd Avenue South on the east; South 160th Street on the south; International Boulevard, Military Road, and a stepped edge that follows the boundary of the multi- family zoning districts up to the Mixed Use Office District at approximately South 133rd Street on the north; and WHEREAS, within the existing Neighborhood Commercial Center (NCC) and Regional Commercial (RC) zoning districts there are certain uses that in the future may not be allowed or may be allowed with conditions; and WHEREAS, the owners and ooerators of three crime -infested motels United State) Dopertmo t of !uot oo pleaded aunty and were sentenced tho _^-' op=tor of cr.o of throc ..f:; god moto'o for conspiracy to maintain drug involved premises; and when the three adjacent hotel, motel and extended stay facilities within the study area were closed, the violent crime rate in the study areas was cut nearly in half; and the City of Tukwila acquired those government surplus properties and razed the operations to better serve the public health and safety in the study area; and The verbiage change in the above Whereas clause was made in response to Councilmember Idan's question at the 1/8/18 C.O.W. meeting, and has been approved by the City Attorney. W: Word Processing\Ordinances\Moratorium renewed in TIB study area strike-thru 1-9-18 MB:bjs Page 1 of 5 9 10 WHEREAS, the City of Tukwila finds that hotels, motels, and extended -stay hotels and motels (hereafter, collectively referred to as "extended -stay facilities") in this study area generate higher than typical rates of crime and the City of Tukwila spent millions of dollars purchasing four motel sites and demolishing those developments; and WHEREAS, in addition, the Comprehensive Plan goals and policies for the TIB study area are to create a pedestrian oriented, walkable destination, and auto -oriented services, uses and developments are not in keeping with those goals and policies; and WHEREAS, the City of Tukwila is in the process of updating its land use regulations to comply with the goals and policies of its adopted Comprehensive Plan for the TIB study area and has budgeted for a work plan, shown on Exhibit B, to address the changes that will bring consistency between the City's Comprehensive Plan and Zoning Code; and WHEREAS, the City of Tukwila conducted a three-day workshop in February 2017 on the future improvements and land use regulations for the TIB study area and preliminarily determined hotels; motels; extended -stay facilities; and auto -oriented commercial uses, including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive- throughs, should be regulated differently than currently regulated; and WHEREAS, the City desires to ensure the public has many opportunities to provide input on this matter; and WHEREAS, on July 17, 2017, the Tukwila City Council adopted Ordinance No. 2543, which declared an emergency necessitating the immediate imposition of a 6 - month moratorium prohibiting within the NCC and RC zoning districts of the TIB study area in the City of Tukwila the development, expansion, intensification or establishment of any new hotel, motel, extended -stay facility, and auto -oriented commercial uses including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive-throughs; and WHEREAS, on September 5, 2017, the Tukwila City Council conducted a public hearing and heard testimony regarding the City's moratorium; and WHEREAS, the moratorium on the development of certain types of new or expanded land uses will expire on January 16, 2018, and the neighborhood planning process is not yet completed; and WHEREAS, a public hearing on this proposed ordinance was held on January 8, 2018; and W: Word ProcessingtOrdinances\Moratorium renewed in TIB study area strike-thru 1-9-18 MB:bjs Page 2 of 5 WHEREAS, the City desires to preserve the status quo for the protection of the health, safety of welfare of City residents, as it relates to development in Tukwila, until these matters are more fully considered; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings. The recitals and findings set forth above are hereby adopted as the City Council's findings in support of the moratorium renewal imposed by this ordinance. Section 2. Moratorium Renewed. Pursuant to the provisions of Article 11, Section 11 of the Washington State Constitution, RCW 35A.63.220, and RCW 36.70A.390, the City of Tukwila hereby renews a moratorium prohibiting within the NCC and RC zoning districts of the TIB study area in the City of Tukwila the development, expansion, intensification or establishment of any new hotel; motel; extended -stay facility; or auto -oriented commercial uses including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive-throughs. No land use approval, building permit, construction permit, occupancy permit, or other development permit or approval shall be issued for any of the uses listed above while this moratorium is in effect. Any land use approval, development permits or other permits for any of these operations that are issued as a result of error or by use of vague or deceptive descriptions during the moratorium are null and void and without legal force or effect. Section 3. Definitions. As used in this ordinance, the following terms have the meanings set forth below: A. "Hotel" means a building, or buildings or portion thereof, the units of which are used, rented, or hired out as sleeping accommodations only for transitory housing. Hotel rooms shall have their own private toilet facilities, and may or may not have their own kitchen facilities. Hotels shall not include dwelling units for permanent occupancy. A central kitchen, dining room and accessory shops and services catering to the general public can be provided. No room may be used by the same person or persons for a period exceeding 30 calendar days per year. Not included are institutions housing persons under legal restraint or requiring medical attention or care. B. "Motel" means a building or buildings or portion thereof, the units of which are used, rented, or hired out as sleeping accommodations only for the purposes of transitory housing. A motel includes tourist cabins, tourist court, motor lodge, auto court, cabin court, motor inn and similar names but does not include accommodations for travel trailers or recreation vehicles. Motel rooms shall have their own private toilet facilities and may or may not have their own kitchen facilities. Motels are distinguished from hotels primarily by reason of providing adjoining parking and direct independent access to each rental unit. Motels shall not include dwelling units for permanent occupancy. No room may be used by the same person or persons for a period exceeding 30 calendar days per year. Not included are institutions housing persons under legal restraint or requiring medical attention or care. W: Word Processing\Ordinances\Moratorium renewed in TIB study area strike-thru 1-9-18 MB:bjs Page 3 of 5 11 12 C. "Extended -stay hotel or motel" means a building or buildings or portion thereof, the units of which contain independent provisions for living, eating and sanitation including, but not limited to, a kitchen sink and permanent cooking facilities, a bathroom and a sleeping area in each unit, and are specifically constructed, kept, used, maintained, advertised and held out to the public to be a place where temporary residence is offered for pay to persons for a minimum stay of more than 30 days and a maximum stay of six months per year Extended -stay hotels or motels shall not include dwelling units for permanent occupancy. The specified units for extended -stay must conform to the required features, building code, and fire code provisions for dwelling units as set forth in the Tukwila Municipal Code. Nothing in this definition prevents an extended -stay unit from being used as a hotel or motel unit. Extended -stay hotels or motels shall be required to meet the hotel/motel parking requirements. Not included are institutions housing persons under legal restraint or requiring medical attention or care. D. "Auto -oriented commercial uses" means the use of a site for primarily the servicing, repair, rental, sales or storage of vehicles, or the servicing of people while in their vehicles such as restaurant drive-throughs. Typical uses include, but are not limited to, gas stations; battery, tire, engine body repair shops; vehicular sales or rentals lots; and commercial parking. Section 4. Effective Period for Moratorium Renewal. The moratorium renewed herein shall be in effect for a period of 6 months from the date this ordinance is passed and shall automatically expire at the conclusion of that 6 -month period unless the same is extended as provided in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the City Council. Section 5. Public Hearing. Pursuant to RCW 35A.63.220 and RCW 36.70A.390, and following adequate public notice, a public hearing was held on January 8, 2018, to take public testimony regarding the City's moratorium. Section 6. Work Program. The Director of Community Development is hereby authorized and directed to address issues related to appropriate zoning regulations within the TIB study area of hotels, motels, extended -stay facilities, and auto -oriented commercial uses in the Tukwila Municipal Code. Section 7. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/ subsection numbering. W: Word Processing\Ordinances\Moratorium renewed in TIB study area strike-thru 1-9-18 MB:bjs Page 4 of 5 Section 9. Declaration of Emergency — Effective Date. For the reasons set forth above, and to promote the objectives stated herein, the City Council finds that a public emergency exists, necessitating that this ordinance take effect immediately upon its passage by a majority plus one of the whole membership of the Council in order to protect the public health, safety, property and general welfare. This ordinance shall take effect and be in full force immediately upon passage by the City Council. A summary of this ordinance may be published in lieu of publishing the ordinance in its entirety. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Allan Ekberg, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Rachel B. Turpin, City Attorney Ordinance Number: Exhibit A — Map of Tukwila International Boulevard (TIB) Study Area Exhibit B —Tukwila International Boulevard (TIB) Neighborhood Plan 2017 Work Program W: Word Processingkordinanceshoratorium renewed in TIB study area strike-thru 1-9-18 MB:bjs Page 5 of 5 13 14 Exhibit A Tukwila International Boulevard (TIB) study area 2,897,544 3,706,035 1,072,033 15 F 11 IL II 11 .1 Exhibit B Tukwila International Boulevard (TIB) Neighborhood Plan 2017 -- 2018 Work Program Work completed - 1st and 2nd Quarters 2017 CNU Legacy Workshop in Tukwila — February CNU Final Report Presentation to City Council Meeting - May Refined household and employment Yr. 2031 forecasts for TIB neighborhood for traffic analysis on the street modification Selected a consultant for the SEPA analysis of the proposed TIB Plan Contracted for additional transportation professional services on design standards for TIB neighborhood street standards Work Completed —3`d and 4th Quarters 2017 • Briefed Transportation and Infrastructure Committee (11/14/17) on traffic analysis and associated capital improvement costs and obtained direction for additional analysis • Reviewed draft Land Use Chart and Zoning Map amendments with Planning Commission - August 24, 2017 • Briefed TIBAC on above draft amendments — October 10, 2017 • Reviewed consultant's draft street circulation improvements • Contracted for an update to the Tukwila International Boulevard Design Manual Work Program — 1- 2nd Quarter 2018 • Collaborate with City emergency response and engineers on neighborhood street circulation map and standards • Review CIP changes for TIB and obtain Council direction on TIB retrofit • Create/modify alternative Zoning District boundaries and zoning standards based upon street designations and designs Circulate draft Zoning and Street Circulation Network alternatives for internal review Draft Environmental Checklist (SEPA) • Brief Planning Commission on Draft alternatives Work Program — 3 -4th auarter 2018 • Conduct community outreach to property owners, businesses, and residents • Issue SEPA Determination • Planning Commission public hearing & review of TIB zoning code & development standard revisions • City Council work sessions; public hearing, adoption of TIB zoning code & development standard revisions Page 1of2 17 Products: • Comprehensive Plan Map Amendment • Zoning Code and Map Amendments • Environmental Checklist and Determination • Infrastructure Design and Construction Standards amendments • Capital Improvement Program Project(s) • TIB retrofit Design Plan Page 2 of 2 18 Exhibit B Z uJ Z C3 DC Z W(51 cc 0 < Z w 0 City Clerk's Office City Attorney's Office L a) U U L a) ` CO a--1 2 C • c — LLc _v C U 0 0 � � }� u cn v >, saa) U < Ann Marie Soto Assistant City Attorney Barbara Saxton Records Coordinator Cr 00 1-1 0 0 N N • '-i C � � C ro J QJ 0 C 0 CU N L Q 0 •jjam--J•� • V 4— <1CD 0 t^diI W 0 1 0 u Municipal Clerks Association Washington State Archives ARMA International 21 Records retention and destruction requirements • Public Records Act • Open Public Meetings Act • f f*-rr,veJu 1, 2012. 0 23 u Ce 0 4' Q) 4--J 24 ( �5 Cc Q c u u 115.mO co N V a • : 4- > o .o ° c = a o O. o a.., u -0 0 C tnL / 1V O N 0 1 -o -p c 4- c L O O co O E too c u c o CI) ° 'E co -v u 4- O N cn ..o u cu 2 v 0 E ,E O r v rd -10 o� 'o L L ti.0L • Q) Q) 4) V �a.>4-1 cv _ ro 0.=UU o U v O. tn 0 a) 0 O 0 u 1 U a) O _c O CO L U O U ,_t -la • O C 4, .� O N - 4-- • s. CO • QJ L �O E ate+ ate-+ U (13 U L N v,1 > c Q C -c O OD - ], L L 46 Q .1) O o `O E c - ate-+ . C O co CD N N QJ U -O OU L L •V) u L O -C .: �--' j -0 Q- -D ▪ 4-'N O L C c N o C a u a) O c ..0c o O v n 0 c L coE27:3- cu � L . — E L (-Q M L O Q O i a cc 25 tfi C CON 2 tn T. 0 U N cY to C 1300 CU C CU 2 26 Records are kept for as long as we are required to keep them. • We are able to find the records when they're needed. • - o Q.) L 0 Q) L O C co" a) Q) C 0 >- Q) 4--+ co Q. O L Q cu 4— L O 40 -0 C 0) O O > Q C v) c6 N Q) L - o a) O Q) O . 27 28 Q) 0 0 IT I I 0 V Q) 110 4J Ln Q) L 0 ozuV szu cr C 0 U a) U - o Q. 0 4J a) 4- 0 4-4 a) 0 U aJ S2 O CU V) 0 O W • co 4-- 0 CO 0 CO L.. 4-1 0 w 0 a) U Q. CO 4- 4- O N 4-▪ 1a N U 0 f6 O 4J as c -0 U Li - 0 0 co _O � co co O C �cn U a) L CU 4` O O -0 C a) O -0 Q. a) C L a) 4-' ;}-, CO 4- O >, o ▪ 4- °Q.0 N a) F- 4▪ -) • 1▪ /1 CO co 4- 0 4J a) cu O co 0 0 > 0 4 - VI 0 Loss of records of historical significance • • i co 0 W 0 >10 cu Li— :::i • co 0 .V eL r - rill 0 coW L U Distribution & use Storage & maintenance go Inactive storage Disposition (destruction or Archives) 30 The State has developed a retention schedule that: identifies and categorizes many specific types of documents, • states how long each one must be retained, and • Q) U -o 4-0 O O U QL) 4J Q) O 0 V) 0 c 0 4J U QJ Q) � to 4_, • a-+ Q) E N fa 0 0 CU0 0 Q) a--+ N L m►_[n► imy ip/Rm 'tel �eiUrl'�:�►`I�I'x.1� i:,atJn1X.I s Washington State Archives N O U 0 n v QJ �U 0 C -o CU > OA o Q a- 4-0 J C GJ a E C E GJ O y cx J c Q a, L c C- .s:a A&, —0 W y 7 O Q s U a C O 0 CU -a -0 0 O o U a � d CC 0 i s ftetentio i Schedu CIO oa Loud Government RE: ords Retention Sch+-dules - A Jcal Government 31 r r 2 T R z 0 M 4 z au.' z o 0 z H q v 2 Q p z ZE W N 1' O ro d C N_ C u-• ix) V 5 G O ^7 COCO !;' 32 2.7 INVENTORY The activity of detailing or itemizing goods, materials and resources on n periodic basis. NUN -ARCHIVAL ESSENTIAL +_1=M N D -ARCHIVAL NON-ESSENTIAL OPR ARCHIVAL (Appraisal Requxedl NON-ESSENTIAL OPR Retain until obsolete or superseded then Destroy. Retain for 6 years after inventory record obsolete or superseded then Destroy. Retain for 3 years after inventory record obsolete or superseded then Transfer to Washington State Archives for appraisal and selective retention. DESCRIPTION OF RECORDS inventory — Keys/Key Cards/Badges Records documenting the inventory of security badges or building keys/key cards issue° to employees (includes contractors and volunteers) and visitors to gain access to agency facilities and resources. Inventory — Surplus Property Records relating to the inventorying of surplus capital and/or expendable (tagged or tracked) assets. Inventory — Trees Records relating to the inventorying of trees on agency -owned property completed in accordance with an agency -adopted policy regarding historical or ornamental trees. May include number, type, age, and estimated height. DISPOSITION AILMI lRrrr NUMBER (DAN) Oy 0 o cc a o cc 0 y o cc Vi 33 34 83888 1 98888 g 38888 < s seees ip399 Retention period Type of record Q w 4Oscii) h C W vi vi t 1:4-1 aC Q g ani C •_o 'a a) a) v W W W ;N° v v crs 0 «s o qj qj C C O j O Q. O U U (cn 4 -• i of _ v v W ZT t� O L i$ v kic� c� 4 C C L Q Q «f $,V 4) v C O O $ vi vi Ncti4-C O O gj N i L i c4 «S «S i fd C C cd (4 (4 c4 c4 cd 4) 4) v cTf cts O O E +' 0103 v >+ j, j, >, >,(f) >' T T >,(1) ,v0 -4O- v C CR. R r 2 r N m d' CO 0o , 0 CO J J n- • C 4-, • v 4) . C . >. . • •. :�: � C • • a-' . C • • V • O O C • 0 '++ 0 • 4) • o . v O L • v . .• :• • . •0 i o__ . 0 • C • 't • ) • 4) . . Cl. - cti N . O - E •- Q • j • C .+- : C . • O • O_ 8 . C Q U • C C C : C �O . vi O C . O O += O O O a= ti m . '4- 4) • C • 0 . O • p0[ C • i C u> V V ct$ o . +•, O : . •v . 44)) v E v C • ¢• u •C T �_ v O 4) 0) cn -° us • =p • O v ° — E +�+ 4u) •• o es v a`i V a) cc v a x •� 0 is �- c4 a o C`4- +, " ` v 0) � 66 4) v) 0 4) L) v) 4)) cn R v v C +v.+ 0 O N +� O C a) c' a� la ._ c `� 4ui 4) v CA .,- 4-, -o u rn o o� .S 4i ( v ° E C 4N) Q.. o u +� 0 v, a) c v • c ca ( 4 t( a C 0 —2- v,• V 0 s C rc C L C _ ++ v Q> . T O C V m a Z (n H (n 5 D }i LE J Z d 0.. Q 0 cc Z iM NM ME I • *NI 114 ! l I. 1.1 a T. _�.`i--:1 '\ �1iiJ1 111 ih1! .� .. 1 l4i::4i I nim 0 - - 0 �� �� 0 f 2 Tukwila City Nall Counc II Chambers Monday, Imiumry R. 1018, 7:00 PM CALL TO ORDER ; PLEDGE OF AL LEGEANCE a PUBLIC HEARING SPECIAL ISSUES 0 a 0 444 ADJOURNMENT 37 38 cia c cu -o E.? -oo • 5 (0 CT L_ a) 0 O . ^ O w c i 1_ a. 2 • - U U 4U Li- + - -0 O CU -0 > -0 4-) O O (I) s— Cl. CI O o 0 O CI- • W W . ,.3 -0 _0 al cla +-;^(0 0) W CU OC CO CO :4-j • • • 7 3.8 REPORTING The activity o/ providing financial information as required by regulating authorities. � ti9 N ARCHIVAL (Appraisal Required) NOON -ESSENTIAL, OPR J a a z �,. w s (>4 a Q w�'�_ L 2 G G 2 2 y J � a � 1,,,Q s �x A. a e Z a G a 7 RETENTION AND DISPOSITION ACTION Retain until obsolete or superseded then Transfer to Washington State Archives for appraisal and selective retention. Retain for 4 years after submission of report or tor period required by grant/ program. whichever is later then Destroy. Retain for 4 years after submission of final report OF for period required by grant/ program, whichever is later then Transfer to Washington State Archives for appraisal and selective retention. 6 C O 1 cc'85 Annual Financial Report of Chief Fiscal Officer to Commissioners/Council Annual financial report compiled by the local government agency and submitted to its governing body in accordance with statute, charter, and/or agency policy. Continuing Grants —Annual Financial Status Reports Annual report submitted for Contin ring grants containing summaries and breakdowns of expenditures for the past year. Excludes non -continuing grant reports covered by GS50-03C-02. Bond, Grant and Levy Project Reports Reports relating to bond, grant (non -continuing) and levy projects. Includes, but is not limited to: • Progress statements: • Expenditure of funds; • Periodic, annual, special, and final reports. Excludes continuing grant reports covered by G$50 -03C-01. D13lRITY Mo OR (V 9 f1 • 7 m-+ 'J cc 9 m .--i �jjLe, 39 40 41 42 • • O 0 L 0 V CU O C 0 0 Ct. 11 cu L 5 m" V) L > co 0 -0 L. -0 Q O �U Q E -1 fl CT 0) C a) -O O L-0 o O CO a) N L c,U cu o CU O C CD CO - O O (/) (0 +-1 1 C Q O a) L 4; = 0) 4 O +J O -0 -0N co •O 0 L L Q -1-)•N n� N E O I— 73 • • O v-cj a Q v. t csL o a O j ,� i co L L0.. O •� a •� v -.Z o E ,> � v O a V to to ›.•' 0 tn v v o p 4-, .C:3� :aO ` Z er L z a v Q v RETENTION AND DISPOSITION ACTION NUMBER (DAN) N r 0 o N L :J a a CO '- 0 ^' `t C J O rG m -jv -0 ,0 -C R C 4L_ Coy Ti C C ti a 4- i_, I C (`j 0 o G G a y C. _ m R a Or Ne ",, C N 0, 0 = w m «. 0 3 o � -0 G E 111a L v L }' 4 b N O I..c sa -0 ^ 0 o c a 21 N C o C -0 pp 0 =rtr= c-- 0, T3 V `J rt 0 o 0: r OG 0 4 N r `, 8 W- .. as o r G -0 ,+,. 1 Q+ '+ti C, p al h :s - -0 C .. C v OJ 73 0 4. 13 C L V N O C.1y t — O ? OI ,, E ,A 440 O a p CIDQ O t 44 C E' C V O ti Vt' a y N `_ d O - GL. 0 3 C. - C y .E1-; O ti 4K CC f0 v T Z t 6550-19-09 NON -ARCHIVAL 0o O 11 Cr NON-ESSENTIAL 4r C E a� u ✓ _0 v O O > > 0 4- D q 0 C 0 u ro V t • • • .14c O V O C E 0 V 4, u O 652011-191 0 N H1 N O , CL. cO o c CI > 0 E o r0 v 0.V -0 C Q., j. O Y o. u ... a o 0 N 4 C. - .� QI V ep 0. E nE, 0 C o.sn .1.-, ti c .N v R H -c w s 0 'o u 1....U '0 y N y y ? N _ C E ,.- > O G O R t4:2,,_ Q. 0 d N ;L v Cs ,q - E .2 m 4+ O 0.N 1'! L.., w Q 'N l 4' U L a y CC 0. N s C N C 0 O U N 4 O '2 a) •m O+D 'a w O O . 47., -5 ,' N v-, u C Q o. 43 44 45 46 lac, C c 0 L E C 4"' (0 co 'Q)L O 4.x.1 i t4- +-' cO CU (I) bA4- O . � O +, Q) p_ C C Co Q -0 47+ U Q N C O _0 CU N Q) -0 •L O '� 4-, _ co ll) vai v) U a) m O O 4- Q -0o a)c c v) 0 'O co O U ai C vi O OO t O Q) (0 OO V L a z Q) >'' T) • >, C Q) O �' 4--,. p a C N 0 COvi C CO L_ a ° - o Q- (0 L Q.. cn• +' — CU L a, C C _ +� .- � 0 aA OD +-, a) vI a) i a) OA C O 4-4-, O .- vv) O cil CC J N VI 4- L U +-, L1 'OLC) :l° 4- N coLU a. Q) '- e O C O .- N N �- _v Q) co O ice+ N`ti Q) CO C V) -0 L ++ 0 0 a)0 , a v) 0 'ED O } No , o -C • c0 O O cn t 4-, o 40 cu pU O p Z 4-J UCA Q) -a dA Q) 4- U U O la U LO O L 'O ,a; N X N C 44- \ (a. .0 4O-' U - Q) 0 Q (aA C c0 a •— 0 to ,O N c p C C C.) C n3 eLo N O U V) U -0 }, C (B CO co C O L a) p O .E c 4-- ,Q) O -C c 0 4- (0 O c (a t o - o E > o U0 O 4-, v a) U Q) QJa) C L C O L c (B O p 4-'� N O 4-, Ci ;11 - - j 73 C Q- +�-' (0 0 4-> L- L- O U CO O L E > C O c 4- L aA O U cu 0 Q ' L Q U (0 Q) O C (CII U U a �O O 4' C CO bp II c0 '� U W C -, > 'D,--+ 1 to O U 0 .;. .;. ❖ Coordinate transfer of records designated as "Archival" to the State Archives. O 4a--' -D O 4--' (0 4-, O ro Q) U i Q) 0. U C Q) hA L a) 4- >`• - L N O -a ++ O C (4 Q) >c a) 4-, U -0 aA c .0 ro v) N co L (0 Q) L 4--' a) (0 4-' E (0 a) N U O To 4- 4-+ O O Q C (0 O O E CL O c Q) O > CU 0 v 47 48 -3us n AQ 1540f 1 '$W$Plf t S tOCit 3 4.0 -le 1' • iv twii yrjµ,�. WO9 oc f3D'MMAA kr)� Z � Z ®Z� H 4c wZ c� F 1-+ QOc® J) _ twi.~'43?'W wad0- 010 _s40 0-4 O WOO 1 F- 0 49 Ii o O CaJ cu E b.o CD •2 _c 0 ; S" > .L N > C •C O +-, 4-,bA b.O O . Ca ..O (1) C i C E O ca O § L.. 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D o 2c� cz � � : t -L.L.1 O cn 0 s +� a) 0 0 LL Po. 0 Microsoft Office Word 97 - 2003 Document Microsoft Office Word H:\Records Mgrnt\Training Notes 150 KB [154112 bytes) 152 KB [155,643 bytes] Yesterday, J anuary 31, 2011, 3:13:20 PM Yesterday, January 31, 2011. 4:44:52 PM .4 v � U ry U J n U 2 Yesterday, January 31, 2011, 4:44:51 PM 53 54 0 0 U vi a1 co 0 t co N• O a--' fa a ca • • 0 O • 0 4- g a W w 0 c -o O 0 0 aJ ca (a 0 (1• 0 0 4-, co U co U .c -o c co c 4-J N (a t U stattlttlfrits o[ an ceil Local News trt Chi y N ar �. in d Lt u7 () a. 'n N F. h O. w o W r CO C 41R Fit 0 LL a t Quick finks: O w • 0�+ V 0 a W e co Fe Fe Q U co ca E w 0 7 s1 t- CO 2 c 0 ^6 CQ 77 a) C,= C 0 CT] n a! 0, ld 0 rr co C 7 0 -o 0 a) m associated with a) CO 0 rj CO 0 a) 7 CO O • (O 0 (O O 03 r - m 0 U CO 0 aJ Q rJ 0 0 a) _0 al -D 0 a) Cr a) - o GQ C m (0 m c a) 0 UJ CO m ai C 0 r, Cr) C 7 a) O the metadata and 0_C •0 m 0 a) ti 0 a m a! 0 a! 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Manage broad requests: ui 4, Q O v) O -o ▪ cs O iii O • V O asc i 4• 42O O a G) +, O- O N c 12 ai 5 a) O 1— • Supply records in installments 57 58 U cn d L 0 N .124 U d N s +.10 -73 N Effective July 23, 2017 vi 0 C cn a) c Q) O O t a) cn -O 0 � 1/)0 +' 6. a O O c) '1- (tS L til v=" a) a Q)) s 3 O c� 0a)� Os its O O ami U_ vi a 'cn -a v E 1 �- `} E I-0 (n N 2. 4- ii_ = -C O L O + � cRS 15 a) 5. a) a) a) U) � >' Eell 10 ' >,c a) > +_+ 0 V = > (� v I.f) _ O O a) ai O c OteXa+ >+*+ O 15 C 0 ac _4-, >-0 ain C CID)E 0- +; a © (c�S f-+ 2 0V LT!V -aN a)O O O (n CcD i _ ( -O • (n -B o › -0 aU c� o c o0 �, C ° ° a S a 2 IP cd a)• al -0 E ami O •0 O CO i >'� O L •1 (ti a)R. To v O .Q U i c ate-+ RS (� vi— O c 43 c '- U O 0a O E 6=0-N Q) V _ca 7 >, � tT 73 41 O V aaaco L u : u vN x nu. 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Make the record available for inspection or copying; OR O ( a) O o E in E • co E.L a '5 UO � O N o. as n o u V a 0 o ro CC v o a) .5, 7 }' to O a Q O E En -O +-' L Cc) ('3 C C "v c O7 i cOi) . as 'Q) ms S 0 N L _o Cb _ L -O .c O as c +, Q) 4 vi v) n as > •o cts in L � ' V Qa • L. a) +-- . _ V L 0 roc D 21 E O -a a" L a) zLI O L 4-1 -....‘*-2 OL O u O-0 Q J n...L < • t' N c� 4 Q I, 4-1 bD ca 2 .— U CD ( C O N D U CO 0 O- v CIO a a) c c a) ra ;� 'L L �= v -v a) -O •0 v, s a) c c t 0 G) a) bpU 4- -O a) CU vi i 1.-) � N C O U a) C O c _0 O i CU v, cu U C as E Q aaJ N n ) 4- 4- U 0 CU E Vi : C c a) +_' co (1) O -O tuo cfa E (ts N L U 4-1 O u 03 O a 2 3 a) c c 0) ++ c vi a) Q a) 0 "O `4- - '> pE v, c O +' v 'O O(1) O 'D O O COO Q a) a) c E L E > co p 0 LU a) Q _o O v cum O v CU CO u t10 `ntB Q Q Q _ co c O H~ H H HGI Estimate is to be reasonable. O u _o c co a) c 0) MI4-� C ms 0) f _c cr a) C a) L E @ : ci)O O L U O 0Q- E v L {"' +-+ O O 7 u •0 L >1 a) C O U c . L .0 aa) O ..., E -c -- O N CC U 76 O c Q id > 'D `C7 a) L > .0 0 0• O C Crl U C � - a) c a s a) a) c0 E 4-1 E 71 O 0 a) U C •i V) "C+, : •- -O .F., -0 "--o O C O c L a. -0 O M X 4-1 L o a) c O O VC V L) C as 0 -0 u -o a) o C 7 O c a) > O c a) L3) O m CI co Co C csi t Otn 61 62 Ily to understand what records are requested. >, a) - 1- F- O L. U (l V) c vi -o oQ '0 O LA U � a) Q) (n >'.� i O c +> O O v) ' �� 4-, o L C a.4= 0 v) c.) 4te--, > :4-v) o o vi 1 Q) O i V E a B> c n E �8 8 liTj ti +, 3 C Q '6 a) o a) 0 v) O O u) c ++ o `. ++ 00 t E ) a (,) +, o =' +0r) �. a w .� (j c : V1 o AS RS V O S) RS ?, O Q. 0 ° 0 4= XI 0 (Oi) O 4l'> C a +, O E O a, a) c c Y 0 c2 2 O i O U 13 Vu, O En oat7 "O O° E O o a) ct `o N o 0 0) v - 0 p S .L , 2 (!) t al L_ a v) V) L_ >, 4-' rs >, a) a) a) c 0 XI 0 O C CD MS U Q ( O D U O C G) O (/) 4) Q>> ¢ »> Fes- H o ± CO — RCW 42.56.520 ('73 43 O 4e) k6 L c o O NI- CU Z-; co E Q i N L 4 O -D V O CO - 0N 0 a. co x ._ a) 03 a) - s E N d) O 4->N � N .0 % p .0 13 I O O cd .61 V -CC -2->, d) N Q VO MS 0 O 0 O �- N 6) _ c� -p al 4) ci E o c 4▪ J t4-7 , (I)cn rd d ++ 4-J 0- co L V L E L c O O 0O cn O as C Q) �+_; `0 0 0 O 0 Q N O O) asO co NN O O as cc `}- W ice- W V • • • • • 63 64 0 a E a) X LU 0 E E �o o -0 a :.c v) - (i) U a) (o O_U U a) O� .cv)a) E U U O °- O L •? 0 O U Ca - O a. a) O O a) o •_O)U CD 4-1 O C c C V) .0 i O • L E (CS 4 a_ L a) c� ccd t o _� L L cri � Q. � +, 0) _o .O LO O EN a. > a_ -0 0) E "LS CO +O+ O a) c E a_ O _ O O 4 E' o E a) a_ _a a) C v) (s O)0 £ .E 0 "ii-di lg t -4-)= U Co Personal information maintained • O RS L >, O O 2 O C U a) cd ( Q o U E L 0 O O -o 4- C E c mi Attorney-client privileged information Residential addresses and telephone numbers of utility customers All applications for public employment including names, resumes, and other related information �, 0 L s _o *J ( E -o L a cis a) O Q -2 -O ci -o .' 6 C as asV i _a c +' > E o _co U n U C C Y .- U o t u a) >, o U L i U O > .i - L O O ++ 4-' O a. TL) cd U L i r co -o a) >, O C _a a) �D C °) > n -O . r..-- O a. To co O U ++ O O a) C cd C O O c ct5 O O 4 +� CO D ctS cn O = U 1-- a01) W CO There is no general "privacy" exemption in the Public Records Act. > a) O - G)O c ctic > co c U .- ++ ( •— E.).- 0 rti O > V Cl. a) c c.n O G) t vi 4-' c +-1 a. as = .� G) a. • 7) G) O fl- cn 0 DCCS G) w-- • -) c -I--;o -O O 0 O el c a) D N p L i Z3 O O 713 GL _c c (CS )6. c .N c O 0 ms O G) O G) �O ate-+ > i c X_ 4 • cn E 'O �O G) O N •l • - +-+ CO e- 3 CD 44- c O G) ,> 0i �0 - >, 0 s a u O._ O c Ri > 2 ZaS -Q `I- ;+; cn -C LE :12 • F- RCW 42.56.050 65 • 66 Agencies cannot charge fees to allow requestors to inspect records. • Agencies cannot charge fees for searching, reviewing or redacting records. • U .n 0 a) a) a--, O a) U 4) co � C a -0 4-1 tos 0 0 O Q] O � C O O O tv V V U U C 01) cn (� -a a) 0 C C (/) (S a) .Q U 4- 0 C 0 a) 0 2 0) a) a o V L Q) N a) D a. a (1C) E V) a) ) a L 05 o...... C 1 V) a) i. a) c� _ a) as C ni U 4-+ Lr) V) LZ Q. � 1 Q V O ) .Q ai L U al OU a)Q a) a v) O u) i"' (LS ms O 4 J -a a) °- fl O C '+— cn v ' 5, O Q) T3 ci1 a) • 0 O U 'a4 Ci- ct o u 0 0) v a) 0 f C a E •4)o Q es kJ 0o n Q) .V 0 L O a) O L s V) O L -o L Q] 0) CLS a) a) cis S c8 0 O p N C O C O .0 C V)V) (n (s a) 4 2,a) a) E vi E 'U L„ V 'U -o a0 C Oa. C C O a) i 4-1 • • • • RCW 42.56.070, RCW 42.56. 120, RCW 42.56.130 0 4J V LL Q) 0 A court must consider these non-exclusive factors in deciding whether an agency should pay a penalty: T 4-0 wC W 0 co a) U 1 L f0 U f0 t i-( L 0 U 4- u 4-- 2 A lack of clarity in the public records request. The agency's prompt response or legitimate follow-up inquiry for clarification. C O Q. CU X v 0 CO CU E QJ 0 D CU CU 0 co 0 .0 3 v 0 L O u U ) 0 (13 C T 41 E Y Y C 0 L ..0 4-- 0 0 on of T U (1) 41) coL Proper training and supervision of the agency's personnel. U C v aA co CU L 4-,T CU C 0 E O u C O ro T O CD O CUco co O V) co a) The helpfulness of the agency to the requestor. The existence of agency systems to track and retrieve public records. T U C v bA co a) U C �0 a1 Gq a1 CO _0 CU (O s v 4-, a1 T V) -0 v N U 4- Q N V) CCI U N U CU0 C C a C N 0 K CO N Q1 Q U CD a) _0 0. NN Cl. .- 0 -o O N a, ro E N_C CL/ .� C 3 0 Oa a1 U 4-.E cuU c Eto co �J a1 .co aJ E 0 0 s 0 O. N E C 4' 00 L v L ra a) 0 V( 4 a) C (0 E -0 ( 0 0 el C a) O U U ca M U ,_ O C ❑_ o c 'u a E o i ._ C= co 0 aJ C .- co a) 0 o f0 L -C 0 r' - +-, '�1 4-- 0,....O LO E .0 a. U 0 w v) O C s 0 +' N 0 CU O a+ 4-, L T CU u m L (O 0 ++ 3C) 0_ (O (O @ Y N Q -CD a) %I-.... 0. N .0 d +_C-, C L �-) U m C C 0 0>-. c a.° co (v 4-.00 3 0 CO V v) a- N vi T as `«' 0 E 4-,v a) v o to o CL O L m U C CL C Le) cu0 N Q c C N .0 a) _ O 2 (O 0 9-O (a oD u :::thg _ 0 U U L_40 CIMF'^L CNC4 Q J J z Q f a) coN U a) L 4- O V) Y U 4- 0.1 .0 0 CZ C U CU C CO a) t O N a1 330 C Lal N C 0 0 U C a1 M cov s T 4-, C O N • E v 7 _7 a1 a1 O i N a) u v C 0 0 0 E R T 4-,C a1 0. The inadequacy of an agency's search for records. Yousoufian v. Sims; Neighborhood Alliance u Spokane County 67 Local News 68 68 1A 0 t3 a U 0. co C: •> 0 0 7 (,) 0 0 () O Q. 1R1 1t9 1[? 00 IC) bA CC a a ;? z co E;' U U L le records case $400,000 OK'd to se • manner. 4 05 C 0 f1 0 a) m L I— O •N O a) u)OV _oU cn N C O O 0) O .1-, co O a in a) V � � i L C co • a) W C ▪ 'O a) 'A 0 m Lf1 m T C {f} E O • V a) 4-- a) L 4-1 4) 4) V) L- 0 O V CU 0 c a CL) 4- 0) N -E2 a) O co °' V • L 0 c E O 0 O •F' Lf) (1) 0=- 0 C U)) 0 E co� T 4 .7-... N., 0 4NN t cn 0)) O uC C > V ,4) '� 73 co 0 c' oo c ~c .O O 4- 4)) C V W a) -c L _ CT t CI) O O N : C V a--+ L O C c 3 E o c t O .c 0 O 0 -0 E "0 0 .E=, O O c1 -O m o o `-c's 2 O 0 O o N ct$ (C$ al a) a) >, o. 'To sr £ L f1 as V ) -0 0 - li D • L ui O C O 4- (15 .1-., C • 0) c a) C C a) E o (Es 0 Cn a) V a) E L 0 3-o L 5 O 4-1 • a) -o L 0 O 4- Lf) O -13 ctS a) i a) O N 00 00 0 4-+ N 00 O L 0) O) 0 L O 0 c a) 4) a) 0 00 0 Lf) 0 E ('j -o a) • a) a4) E 0 0 a) c 0 4- O 0 C (1) a) a) • 0 a) 4-, U) a) O U) C a) 4E) a 69 70 • 134 0 CD T V ( 0 V a) tD ❖ The City Clerk serves as the Public Records Officer of the City. 0 -0 - a a f0 0 a--+ 0 0- Q c c L a 0U C▪ O v) u N }; •E -a N re;c O -0 --' a U �n a 0) a 0 CU .St a - a ro > - a E CO txoN p ..c : a 0 -0 4 u a c 47. c 4- �_ .4+ 0 -U c — N ,V)O CO Cp0 N ..0 N a E c - >> c a U0.1 CU L7 a 'ro Q E >- -c E tw EU_ a +' c c0 a = 0 h c •3 O" a--, — CO 5 �G L ..,,,:c, Cr C ▪ H • 0) • N a - a -p >, 0 +-+ 0 c/) t0 - C V > a c a N > ..QCO co L OA -p p 47; O LJ a }' E N 4-, -0 N N 4.: > a j O U c L 4-- Ua c a 0 a CO L E °'a (O > c CO N c N .O a U co t0) +N >. p ..0 = toU N •� U • U j c p >- _0 N a �1 O O a : c v j, a O• ) a> a s - 0 ...0• r'I w • 0)) • E 0 L a CC 4- Q 0 4-- Cl.) E U -p Q ▪ 0) 0 • Q - • CO O o cc N t •• � N v c W u _ - Q N a II U O N U N ▪ ▪ > F -- O a a = ' = +• A+ a C W N u o U 4, a• a) a CI) 4- .4-, .� E � >- `° - g a s 0) 0C F L • +-, W f0 H ate--' F- - .- C7 u •;• Technology solutions are used to distribute, fulfill and document public records requests in efficient and cost-effective ❖ Staff participated in a multi -department LEAN study to assess workflows, fee criteria and other process efficiencies. 4- O C- U a 4- N CO 0 a 0 c0 c c0 vi CU c O Q N a c Ca N 0) 0' CU -.c U co a 4- O O 4) i CO 0) 0 L Q 0 4-)C.) E.) N a O N OD = c CO Y a U +-, ro co I- - l/- ) •:• ❖ City Clerk's Office staff participates in on-going training through various professional organizations. 71 72 • • (1) "Public agency" [including:] CSA UC ro cY u +7, E to 4) NN O hA N L N U L L C O a t coU O -0 O L C Q O co L CD C O p co 'tn L C to O E _ O E c OO O IA'U a--, fo a1 N co a) +4, Y E C L C io ca C D Q O O 1'" Q O L(� •(n O L to > 'nE N O +-+ O u ro (7i UE co .? E -o L O L U U Q L ,E E a1 U C E C co }, CD Q roo O E U}' — -a v t eL E c T U O 46 O E v > c _ tu0 U 4-, C O )" Ca) JD '0 U ra txo .0 ID O C40 Q to l •L C fo � U ' < .- > 0 Ts N OPMA also applies to: Any committee of such public agency when: • the committee acts on behalf of the governing body, • conducts hearings, or RCW 42.30.020 The purpose of the OPMA is to allow the public to view the "decision-making process." Washington State Supreme Court ol i These entities: N N .C) C CI) r.0 ro N as S 0 n V) Q d 0 ca 0 C 0) 40 CA - Q1 Q) c b.0 0) cn 4--, N c n N -o (1) c/) (o U ' C - cn C QJ U J < b aaa ❑ Private organizations These activities: s- 0 �1 0 41 +; L, y U U O N Q a)QJ C a > L o u L 0 o > E ° eL Q. •6 L L 0 o > O U47, 2 o •>co c 4- o Q) 4-, +13b0 C S3 c— �� u E u v roc Q o o t c O U 0 a) �' 4-, b.0 L cN Q) V) N 4-0 CO ro C C L v 8R a) Cll Off-+ UO O i > C L L 4-4 (Lo . 'E C L 41 •_ .> ro 41 Q CL U U >O bobo '0 ro 'Z} an C cn-o t v) v.) 'y) 1 L C _L o N .4% CO 4-' 0 N Q ro 5 ro d 2 a as Ln O 4 m 0 cc Collective bargaining a RCW 42.30.020, RCW 42.30.140 74 0 u 4-- V) V) a) o _(13 a� •U ._ O O N c o - � -0 o a) U � N CD •- CV) CD CD cvC 0 O +, E CE co ▪ N 4J _ E ° - .� o� 0_ Q ��- 1 1 a .0 - Discussions — Considerations N — Evaluations — Final actions L v v • 4-J L Q.) L a Q O� O O z v (1) Q.) a z 1.- (i) v z Fes- o RCW 42.30.020 U II ;riA Avoid an inadvertent 75 76 1 v Q) LCD E u u L._ ' N +11 N 1 - CO Q a, CU' 4- 4-6. a co 0 o o v o 0 4 °' 0 0 CC >, a) ti `~ Y Y -fl ro U U \ c Q) 4- O C2 a) p O > a N �. 4_, C1:3E a+ 0 +-, {+ o N c L L 0 N 0 a .- 0 E aA as L 4- ,.. v i v -o a 0 E Q c v� co a) O •— LI +, -� 0 aA Q -o a a, c as IP L c C Y N t 0 ro CD c a) — N 73 0 o v 3 00 �' L0 ._ ro 4-, coi co L a +-, N Q Q L alk o c� L o p E +'ti Cr a) C -.C) a 4-+ -0 a U Q) C1) a _C O a aA ZS Cu }, _CD Tu — ro o ..z N O a aA ro O 4- N c -o Y 0.1 CD N 411 L ro 0 O .N a L E 01 ro v oQ C •-, c> t o c o •� L d— no- c W U N c a) >- a N 4, a a > `- 0> a N o p > coG vs ro > 4-4 c an tab EA tw co a) v (11 cN 0 a � >.E�E .;-,- MO o �, �' c 2C c a v • CL) CJ L v ;-+ o, N >o E ♦-+ •_, : E Q. 5 °n t cr %ID a Z aA a a E a cn O a E a, E CU v s S� -ac u L a(13 a) CU &- -, 0 a /t! 0, O a CLI c 5 O a-' O 'itu" E •- c ro i . IL) c L k L Nc a ro a. LO 'c > 'c Ct w vii V1 MC W Z • • RCW 42.30.070, RCW 42.30.077, RCW 42.30.080 Q) -0 ' W V 0 0 • VI 0 4-)^^ L_ L Q) 0 0 N U -410) - o t C a) C a0) -a o E E i 0 a)O "0 to F, OV '- 0) tri Q .> O -0 o 0) cm 00 41) 0 O0 4 -'ate+ a) (% o ._ p L V E O cv O L 0 +' CL 0 C O +' C A ° 0 4- E O cts c 0 . T cr3 E T. >, c L .4 . +' as -a Q as Q) v a) G) 4) a 4) u c E a) +� (1) o c 0) o c .�.a a)a,° :h 0) a5 c E a 0o a) ..c `E 43E DU .a' 0 .c >, Q) •E -O c 0 C- b CZ U O "� cti 7 t 0 0 C as 0 0 (f) E c : a, o >+-aC 0 a) •> L Zi Q, 2 o ._ E co In the event that In such a session, final disposition may be taken only on matters appearing on the agenda. 0. E .Q 0coOL -0 "0 sZ.. - 0 O U +' C) c C cft C C g > a . i-rnE E ( 0 ai 1 oc c -c +' to 0) c _a al s o :c O N ° '> 0-a L a) = o N _ c >, a ( 8 ac c(a +, c� a�ai> O 2 0 T •— > +–' cats L 7,5 .....c a) c a CO cth (11 " E L — 4 CU--(13 :50 tV CC N Z 2 E ex.s. c 250 § 5.] 77 78 (I) .t On (Wu I W V a) X LU Q cL 0 Q) 4J 0 CU ai E L X a Q1 Q) 0 4— �U vi Q) Q) Q -o L"' U O Publicly bid contracts: National security 0) U f0 0) C E N O 0) 0 N 4- 0 C (6 0 0) >. V dA L 0O Q C O 0) x Q 16 C O C .- (CB 0) ( O U O 4_ N b0 cn 0 0 +' C -, 3 N (r) O 0) CO c vi co U 6 C O O dA E c0 ro N >- O b.0 C v c (0 O C aC QJCD U N 6- E i 4= C •> Q N C1)�' a.7 '3 () O IV _ (6 U CO CL 0 d 0U CO 6 v �O 6.0 > Q 2 N Real estate: Site selection or acquisition of real estate— Lease or purchase 4) H (0 0) U >- 0) x O CD 6.0 0) 0 CU U _0 U O 'L a n. Sale or lease— Other purposes listed in RCW 42.30.110 U Q dA 0) 0 tto cu v) 0 4-, U CO (0 ii 0) Q O C 4-, CCS C xCU 0 4-, 4-, v1 6 E 0) Q O L Q RCW 42.30.110 o -o L _Cas - N V) a O L a cO v v L U1 > Co Q � 4- a co C o Q1 O • -I C v) O ro LE .°> E VI C__ co -0 0 C 41 C 0) O .N a r4 -,o .N to ._C o 'o P. ro Iz w c -0> c E Q v — _0 O 4--+ . U GA C 4 ro C O � 4- C }' 0 L 0) o ° E o > 4o t0 C N 4- CU V--, 4-., Y 4_C 4-- O o +-'a >, V)1:10 L . — .0 o °J o E v ° o co E co c .o Eu. x o > U N N L C W O- 4- What other consequences result from an OPMA violation? 0 CO ro V) N aA C -a o C CO CO v) fo 4-I co > C 2-2 > o Y o a-ro },o c.O > c o m c < v 0 C 0 Q C < CC < ro • • local elected official. 79 80 V Q tin a, c +-J T } •V L .0 11E-▪ 14} W oQJ 4--) k,0 Cla cu V - • o L ^ Cry` Wco 0 ▪ cti NOIR! SI • ( -2 o a E as a) C a). v v) -max C� 4a' 4- >nj V) LV) C C ® � (s o Ws U V) MIS m �� Tcn 4-, r (s Ttic ill. u) V o 0 a) .j o �, as+, O C 0 1n .o 4:4o cis -.411 al o -o M o E O 0 -C V) ^ U +, CL -o 0 ._ .0 C cCS RS `+= U rI)). Ct C _, �, as — U (o — (1) : .fl co E ° al cavi 0000 0Q) �o 3 Action taken at the meeting can be declared null and void. - RCW 42.30.120; RCW 42.30.060 ❖ Notices are posted as required for Special Meetings. ❖ Procedures have been formalized for override of the front door locks to ensure access. ❖ Upcoming events are monitored to determine if a Special Meeting notice is required. 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'a 40 y O -O 0 H o 0 YO 0 0 0 m o v o o° y v u 0 0 0 a ° Y is N 3 c aL+ U i1 N "..' >' U (L OD •N N 7 • to -00 > n •E E_c v E v -0 .)--. v v Y 00 a o 0 3 c 0 N N U C 0 col u p -0 o c O a, E to U (b p bo C n3 E n m 0 Ql 01 vii 0 YO o E c N CO O C O 7 _O 7 -O `1 0 A ` v7 YO f -O Q L Q L 4- v v c ' Lu -, LN OO EE N O00o O 0NJ N 0 0 0 C9 0 ri • N Pi BLI MEETING s 1 Penalties for non-compliance: a• -O 0CU vi `1 -0 tO O 4 6 — YN 0 _v .47 o m 3 0 c c v @ o ¢ 3 0 •N L E co c- Q v v E v c 0) 3 v E to iIcu O OY0 OuC N u11.7 _0 v '^o 7 L C N S a H 7 0 <b C v v, Y U a E L o 3 0 O N V 7 y C•dl Q 7 L 01 > o 0 '3 0 � av, 0 _ Q-0 0 •0 a0-) 0 — - ...- 0 � O a c m m 0) bD 0 CO V) C 0 E 0 7 aL, .0 0 O 4 v 0 0 .0 YO o v o v v E v 0 -o C > N O 000 O L 0J L y '� p t 0. 3 00 4- N 01 L@vC E L01O O O 01 0. 0,aN • - Q y A0 ^ioE v .n u ELo 0 L 0 au N U 0 0 E C L @ L0 O 0J cz C C O O E �" ^ i 0 O N 01 v Si E 4p- (3 QC1 00/1 E N a Y ou 0 c 3 v> E' p O' C nz CO QJ •y, 0 01 i3'_' N N w 5 .0 b0 V U E O to 0 0 0 0 X >, U v i i C C U 0 C _ as f0 O C 7 7 U O at,, � u vvi U OU N L O 00 O C C > O E al 7 7Cr O_ C. �. 0-0 N U 0 N v rt( .0 00 cdQ 0 4- c 0 @ C ,co (0 0 my 000 E 0 I- 2 3 E— E¢ C¢ a C 0 y +0+ C .0 0 00 C O b0 p ` 0 0 7 7 C O t5.. C L 0 p> 'O o 0. _ sa 3 v U 0. 01 rts N N 0 U 0 > C 0 p 00 0 4- 4w--. 4- 0 0 E C N C 3 -N o 0 C co noC a s C C N O O N Vuj C •O ¢ O 5, C VIN 'O a y m E ¢ E -a a 0 _c° a o E v v c m .6 10 N ->0.^ } = C (6 C R L 0 0 5 0 CO NN L v -O O 00 •- C -,° > N ~ N w Q c 1 cll O Q (0 e-1 U r1 v 7 1-1 Y O CU 0 E 0 0 0 Actions null and void. 83 84 TO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: January 10, 2018 SUBJECT: Report for January 16, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • WSDOT Sea -Tac Airport Pilot Program Grant: Transportation Demand Management staff met the Port of Seattle, King County Metro, and Port Jobs to kick off the WSDOT Sea -Tac Airport Pilot Program Grant. The new pilot trip -logging and ridesharing platform is scheduled for implementation beginning in February to help reduce the regional impact of airport employee traffic and parking. II. Community Events • Green Tukwila — Martin Luther Kina Jr. Dav of Service: Green Tukwila Martin Luther King Jr. Day of Service events are scheduled from 9 AM - 12 PM at Tukwila Pond Park and the Duwamish Shoreline. III. Staff Updates Public Safety • Bulldog Academy: The second -ever Bulldog Academy will run from March — May at Foster High School. The lessons will cover SWAT, K9, EVOC, MCU & forensics, DT, etc. and will include a handful of actors/moderators for mock scenes. • Meritorious Service Award: On January 4 Commander Eric Dreyer was presented the Meritorious Service Award from the Police Department for his work on the merger of three regional auto theft task forces into the newly formed Puget Sound Auto Theft Task Force. Deputy Chief Mitchell attended a Task Force Board Meeting to present the award to Commander Dreyer. Proiect Updates • Southcenter Pedestrian/Bicycle Bridae: 2018 Estimated Completion: February Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 85 City Administrator's Report January 16, 2018 Page 2 The bridge is open. While construction continues there is a continuous pathway for pedestrians and bicyclists to use the bridge. • Major Maintenance on 3 Bridges: Estimated Completion: March 2018 o Beacon Avenue Bridge: Crews have completed the bridge deck and the structure is open to traffic. o Frank Zepp Bridge: Contractor crews are painting the sub structure. o Grady Way Bridge: Field measurements have been taken and construction has not yet started. • Baker Blvd Non -Motorized: Estimated Completion: January 2018 The project has been suspended until weather is dry enough to complete all the pavement markings. • 42nd Ave Phase III: Estimated Completion: Aucrust 2018 The forming of the south side footing is underway. Installation of a large drainage vault on S 158th west of 42nd will require a one-month road closure on S 158th St. We expect 42nd Ave S to remain closed through the first quarter of 2018. • S 144th St Phase II: Estimated Completion: January 2018 The new traffic signal at 42nd Ave S is on. The benches and trash receptacles will arrive later this month. Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to local schools. • Arts Commission: No vacancies. • Civil Service Commission: Vacant Position: Position #2 Resident. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. • Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6 Business Representative. One application received. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Position: Student Representative. • Planning Commission: No vacancies. 86 Phone: 206-433-1800 • Email: Mayor®TukwitaWA.gov • Website: TukwilaWA.gov January 10, 2018 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan January update The Project Executive Team has had another productive month on all fronts. Timely due diligence, access, and property acquisitions are key to maintaining the Plan's momentum. Justice Center's program estimate and Fire Station 51's upcoming schematic design esti- mate will give the Council a clearer understanding of the Plan's significant budget stress. FIRE STATIONS Site acquisition Depending on due diligence and a Phase 2 report, the Council should expect final pric- ing and closed transactions for Station 54's property in May. ter Station 51 schematic design Weinstein AU has completed Station 51's schematic design. Stations' budget With input from GC/CM Lydig Construction, Station 51's schematic design estimate will be the first "real" number that the Council sees in February. The program estimate for all three stations was $8 million over budget. The project team is working on under- standing Station 51's schematic design estimate and its implications on the other two station budgets, specifically adjusted to the final sites. The overage is expected to be higher than at program completion. Sustainability features The Council can expect to see a short list of sustainability options for Station 51 with their ROM (rough order of magnitude) budgets as schematic design alternates for GC/CM pricing. However, due to the budget stress, the probability of implementing these features is diminishing. GC/CM pre -construction services On 20 November, Council approved Lydig as GC/CM and its pre -construction services contract. Lydig's first task is to develop a Station 51 schematic design estimate. Equity/diversity and local participation Based on continuing discussions in Public Safety, the City is considering piloting a pro- gram similar to the City of Seattle's: formalized in a Project Labor Agreement (PLA) and/or Community Workforce Agreement (CWA). The Council needs to weigh the cost and efficacy of a formal PLA/CWA approach in light of the City's new equity policy, your apprenticeship requirements (Resolution 1814), and the stations' budget stress. 87 Lydig has a very good track record on GC/CM projects with disadvantaged business en- terprise and apprenticeship utilization. See the minutes (attached) of a meeting of Pub- lic Safety 18 December discussing alternate approaches with staff, Lydig, and me. JUSTICE CENTER a Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Justice Center's properties in March or April. i • Program estimate SOJ and DLR presented the Justice Center's program estimate to the Council 2 January. This estimate is more uncertain than Fire Station 51's 2040 programming estimate due to unknown site development costs. The program estimate is roughly $38 million over the budget developed for the Plan's bond measure, and revenue strategies will be ex- plored to address the shortfall. Schematic design DLR completed Justice Center programming and—with the Council's 2 January consen- sus to move forward—has begun schematic design. Schematic design will be com- pleted in April, including an updated cost estimate with GC/CM input and results of site investigation, and will be presented to the Council in April or May. GC/CM authorization and selection The Justice Center's GC/CM application was unanimously approved 30 November by a panel of the State's Project Review Committee. The GC/CM solicitation and selection process began in December. A Request for Proposals was advertised 11 December, a pre -proposal meeting was held 20 December at City Hall, proposals are due 17 Janu- ary, interviews of firms will be held 31 January, and final proposals are due 2 February for selection of the highest -scoring firm that day. Public Safety and Council should ex- pect a recommendation in February or March. CONSOLIDATED SHOPS Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shop's properties in March or April. PROPERTY ACQUISITIONS • Due diligence On 20 November, Council approved contracts to conduct surveys, environmental re- views, and geotechnical analyses to prepare for property acquisitions. That work is underway. PMQA update January 10, 2018 page 2 88 OTHER RESOURCES Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo- gist, testing, and inspections. The Council can expect to see contracts for these services sometime in the first quarter. PROGRAM SCHEDULE ▪ Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's milestones. PROGRAM BUDGET Program contingency Without a budgeted program contingency, there will be pressure on all program ele- ments' budgets for the life of the Plan. At its 3 October meeting, the Finance Committee began discussing with staff how to approach the Plan's significant financial gap. The Committee directed staff to look at all options in conjunction with the development of the 2019-2020 biennial budget. Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values. These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND • Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. • Not meeting target No recovery plan in place. PMQA update January 10, 2018 page 3 89 90 Upcoming Meetings & Events January 2018 iSth (Monday) 16th (Tuesday) - 17th (Wednesday) 18th (Thursday) 19th (Friday) 20th (Saturday) M.L. King, Jr. Day City offices & Community Center Closed A Public Safety Crate, Cancelled > Executive Session 5.30 - 6:30 PM (Hazelnut Conference Room) > City Council Regular Mtg., 7:00 PM (Council Chambers) A Arts - Commission, 5:00 PM (Community Center) > Finance Crate, 5'30 PM (Ha=elnut Conference Room) A Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 1-1-175 59''' Ave S.) Martin Luther King Jr. Day of Service 9:00 AM - Noon (Tukwila Park, 15460 65'' Ave S.) Various projects deep cleaning, trash pickup & yard work. Pre -registration required; visit. forterra.org/events or www.uwkc.org MLK Day at the Duwamish Shoreline 9:00 AM— Noon Meet at the Green River Trail @ BCU Campus (12770 Gateway Drive) Visit: forterra.org/events for information & registration. 22nd (Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) A Transportation & Infrastructure Crate., 5:30 PM (Foster Conference Room) A City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) C O.W. to be immediately followed by a Special Mtg. A Community Development & Neighborhoods Crate., 5:30 PM (Ha_elnut Conference Room) A Public Safety Plan Siting Advisory Crate, 6:30 PM (Ho=elnut Conference Room) A Planning Commission/ Public Hearing on the Tree Regulations and Definitions , 6:30 PM (Council Chambers) Tukwila Inti. Blvd. Action Crate's Trash Pickup Day 9:00 - 10:00 AM For location or information contact Sharon Mann 206-200-3616 January 9 thru April 19: Free income Tuesday/Thursday: Visit tax preparation assistance available 5:00 — 8:00 PM, Saturday: 10:00 www.uwkc.orR/taxhelp or call 2-1-1. at Tukwila Community Center AM — 2:00 PM A Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center Contact Tracy Gallaway at 206-767-2305. A Civil Service Commission: lst Mon., 5:00 PM, Human Resources Conf. Room. Contact Erika Eddins at 206-433-1816. >Community Development and Neighborhoods Committer: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. A COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs , 6:30 PM, Duwamish Conference Room. Contact Chris Portman at 206-431-219.7 A Equity & Social Justice Commission: lst Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564. >Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) November 2017 Genera! Fund update. A Library Advisory Board: lst Tues., 7:00 PM, Community Center. Contact Kirstin May at 206-767-2331. A Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact .Robert Eaton at 206-767-2332. A Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: lst & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993, >Tukwila Int'). Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. ➢Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Foster Conf Room. Contact Laurel Humphrey at 206-433-8993. 91 Tentative Agenda Schedule MONTH MEETING 1 — REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. January 2 (Tuesday) 8 16 (Tuesday) See agenda packet cover sheet for this week's agenda: January 16, 2018 Regular Meeting 22 Special Issues: City Council participation on 2018 regional boards, committees and commissions. Committee of the Whole to be followed by a Special Meeting. February 5 Special Presentations: 12 Special Issues: 20 (Tuesday) 26 Special Presentations: New Employee Introductions: -Human Services: Hodo Hussein. -Parks & Recreation: Shannon Kapua. -Police: Lana Hajdarovic. Recognize the promotion and swearing in of Commander Eric Lund. Recognize the promotion and swearing in of Sergeant Adam Balcom. An ordinance reducing the speed on 42nd Avenue South. 2018 Tukwila GreenWorks Award for Business Recycler of the Year: Wilder Environmental Consulting. 92