HomeMy WebLinkAboutReg 2018-01-16 Item 7E - Monthly Report - Public Safety PlanJanuary 10, 2018
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
January update
The Project Executive Team has had another productive month on all fronts. Timely due
diligence, access, and property acquisitions are key to maintaining the Plan's momentum.
Justice Center's program estimate and Fire Station 51's upcoming schematic design esti-
mate will give the Council a clearer understanding of the Plan's significant budget stress.
FIRE STATIONS
Site acquisition
Depending on due diligence and a Phase 2 report, the Council should expect final pric-
ing and closed transactions for Station 54's property in May.
Station 51 schematic design
Weinstein AU has completed Station 51's schematic design.
Stations' budget
With input from GC/CM Lydig Construction, Station 51's schematic design estimate will
be the first "real" number that the Council sees in February. The program estimate for
all three stations was $8 million over budget. The project team is working on under-
standing Station 51's schematic design estimate and its implications on the other two
station budgets, specifically adjusted to the final sites. The overage is expected to be
higher than at program completion.
Sustainability features
The Council can expect to see a short list of sustainability options for Station 51 with
their ROM (rough order of magnitude) budgets as schematic design alternates for
GC/CM pricing. However, due to the budget stress, the probability of implementing
these features is diminishing.
GC/CM pre -construction services
On 20 November, Council approved Lydig as GC/CM and its pre -construction services
contract. Lydig's first task is to develop a Station 51 schematic design estimate.
Equity/diversity and local participation
Based on continuing discussions in Public Safety, the City is considering piloting a pro-
gram similar to the City of Seattle's: formalized in a Project Labor Agreement (PLA)
and/or Community Workforce Agreement (CWA). The Council needs to weigh the cost
and efficacy of a formal PLA/CWA approach in light of the City's new equity policy,
your apprenticeship requirements (Resolution 1814), and the stations' budget stress.
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Lydig has a very good track record on GC/CM projects with disadvantaged business en-
terprise and apprenticeship utilization. See the minutes (attached) of a meeting of Pub-
lic Safety 18 December discussing alternate approaches with staff, Lydig, and me.
JUSTICE CENTER
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Justice Center's properties in March or April.
Program estimate
SOJ and DLR presented the Justice Center's program estimate to the Council 2 January.
This estimate is more uncertain than Fire Station 51's 2040 programming estimate due
to unknown site development costs. The program estimate is roughly $38 million over
the budget developed for the Plan's bond measure, and revenue strategies will be ex-
plored to address the shortfall.
• Schematic design
DLR completed Justice Center programming and—with the Council's 2 January consen-
sus to move forward—has begun schematic design. Schematic design will be com-
pleted in April, including an updated cost estimate with GC/CM input and results of site
investigation, and will be presented to the Council in April or May.
GC/CM authorization and selection
The Justice Center's GC/CM application was unanimously approved 30 November by a
panel of the State's Project Review Committee. The GC/CM solicitation and selection
process began in December. A Request for Proposals was advertised 11 December, a
pre -proposal meeting was held 20 December at City Hall, proposals are due 17 Janu-
ary, interviews of firms will be held 31 January, and final proposals are due 2 February
for selection of the highest -scoring firm that day. Public Safety and Council should ex-
pect a recommendation in February or March.
CONSOLIDATED SHOPS
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties in March or April.
PROPERTY ACQUISITIONS
Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work is
underway.
PMQA update January 10, 2018 page 2
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OTHER RESOURCES
• Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo-
gist, testing, and inspections. The Council can expect to see contracts for these services
sometime in the first quarter.
PROGRAM SCHEDULE
• Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's milestones.
PROGRAM BUDGET
Program contingency
Without a budgeted program contingency, there will be pressure on all program ele-
ments' budgets for the life of the Plan. At its 3 October meeting, the Finance Committee
began discussing with staff how to approach the Plan's significant financial gap. The
Committee directed staff to look at all options in conjunction with the development of
the 2019-2020 biennial budget.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
0 Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
0 Not meeting target
No recovery plan in place.
PMQA update January 10, 2018 page 3
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