HomeMy WebLinkAbout2018-01-02 Regular MinutesTukwila City Council
City Hall Council Chambers
MINUTES
REGULAR MEETING
CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL
Regular Meeting
January 2, 2018 — 7:00 P.M.
Mayor Ekberg called the Regular Meeting of the Tukwila City Council to order at 7:00 p.m. and led the
audience in the Pledge of Allegiance.
ROLL CALL
Christy O'Flaherty, City Clerk, called the roll of the Council. Present were Councilmembers Dennis
Robertson, Verna Seal, Kathy Hougardy, De'Sean Quinn, Kate Kruller, Thomas McLeod,
Councilmember-Elect Zak Idan.
CITY OFFICIALS
Allan Ekberg, Mayor; David Cline, City Administrator; Rachel Turpin, City Attorney; Rachel Bianchi,
Communications and Government Relations Manager; Bruce Linton, Police Chief; Jay Wittwer, Fire Chief;
Robin Tischmak, Acting Public Works Director; Joseph Todd, Technology and Innovation Services
Director; Christy O'Flaherty, Records Governance Manager/ City Clerk.
SPECIAL PRESENTATIONS
a. Oath of Office administered by Mayor Ekberg for Council positions, with terms ending
December 31, 2021.
Verna Seal, Position #1
De'Sean Quinn, Position #7
Thomas McLeod, Position #3
Zak Idan, Position #5
Mayor Ekberg administered the Oath of Office to Councilmember Verna Seal, Position #1;
Councilmember Thomas McLeod, Position #3; Councilmember Zak Idan, Position #5; and
Councilmember De'Sean Quinn, Position #7.
7:08 p.m. Mayor Ekberg declared a brief recess to allow the newly -elected officials to sign their
Oaths of Office.
7:13 p.m. Mayor Ekberg called the Regular Meeting back to order.
Councilmember Idan took his seat on the dais.
APPOINTMENTS
a. Planning Commission:
1. Confirm the appointment of Heidi Watters to Position #6 on the Planning Commission, with a term
expiring 12/31/2019.
MOVED BY ROBERTSON, SECONDED BY SEAL TO CONFIRM THE APPOINTMENT OF HEIDI
WATTERS TO POSITION #6 ON THE PLANNING COMMISSION, WITH A TERM EXPIRING
12/31/2019. MOTION CARRIED 7-0.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 2 of 15
b. Arts Commission:
1. Confirm the reappointment of Helen Enguerra to Position #6 on the Arts Commission, with a term
expiring 12/31/2021.
MOVED BY HOUGARDY, SECONDED BY SEAL TO CONFIRM THE REAPPOINTMENT OF HELEN
ENGUERRA TO POSITION #6 ON THE ARTS COMMISSION, WITH A TERM EXPIRING 12/31/2021.
MOTION CARRIED 7-0.
2. Confirm the reappointment of Alexander Villella to Position #7 on the Arts Commission, with a term
expiring 12/31/2021.
MOVED BY SEAL, SECONDED BY QUINN TO CONFIRM THE REAPPOINTMENT OF ALEXANDER
VILLELLA TO POSITION #7 ON THE ARTS COMMISSION, WITH A TERM EXPIRING 12/31/2021.
MOTION CARRIED 7-0.
c. Civil Service Commission:
1. Confirm the reappointment of Ron Johnston to Position #1 on the Civil Service Commission, with a
term expiring 12/31/2021.
MOVED BY QUINN, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF RON
JOHNSTON TO POSITION #1 ON THE CIVIL SERVICE COMMISSION, WITH A TERM EXPIRING
12/31/2021. MOTION CARRIED 7-0.
d. Community Oriented Policing Citizens Advisory Board:
1. Confirm the reappointment of Jun Castillo to Position #1 on the Community Oriented Policing Citizens
Advisory Board, with a term expiring 12/31/2021.
MOVED BY KRULLER, SECONDED BY QUINN TO CONFIRM THE REAPPOINTMENT OF JUN
CASTILLO TO POSITION #1 ON THE COMMUNITY ORIENTED POLICING CITIZENS ADVISORY
BOARD, WITH A TERM EXPIRING 12/31/2021. MOTION CARRIED 7-0.
2. Confirm the reappointment of Jerry Thornton to Position #4 on the Community Oriented Policing
Citizens Advisory Board, with a term expiring 12/31/2021.
MOVED BY MCLEOD, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF JERRY
THORNTON TO POSITION #4 ON THE COMMUNITY ORIENTED POLICING CITIZENS ADVISORY
BOARD, WITH A TERM EXPIRING 12/31/2021. MOTION CARRIED 7-0.
3. Confirm the appointment of Roger Arnold to Position #7 on the Community Oriented Policing Citizens
Advisory Board, with a term expiring 12/31/2021.
MOVED BY IDAN, SECONDED BY QUINN TO CONFIRM THE APPOINTMENT OF ROGER ARNOLD
TO POSITION #7 ON THE COMMUNITY ORIENTED POLICING CITIZENS ADVISORY BOARD, WITH
A TERM EXPIRING 12/31/2021.*
Mr. Arnold said he has worked in the judicial system and in the police field, and this will give him an
opportunity to work with the community.
*MOTION CARRIED 7-0.
e. Equity and Social Justice Commission:
1. Confirm the reappointment of Kathy Hougardy to Position #1 on the Equity and Social Justice
Commission, with a term expiring 12/31/2019.
Tukwila City Council Regular Meeting Minutes
January 2. 2018 Page 3 of 15
MOVED BY ROBERTSON, SECONDED BY SEAL TO CONFIRM THE REAPPOINTMENT OF KATHY
HOUGARDY TO POSITION #1 ON THE EQUITY AND SOCIAL JUSTICE COMMISSION, WITH A
TERM EXPIRING 12/31/2019. MOTION CARRIED 7-0.
2. Confirm the appointment of Mikkell Roeland to Position #3 on the Equity and Social Justice
Commission, with a term expiring 12/31/2019.
MOVED BY SEAL, SECONDED BY KRULLER TO CONFIRM THE APPOINTMENT OF MIKKELL
ROELAND TO POSITION #3 ON THE EQUITY AND SOCIAL JUSTICE COMMISSION, WITH A TERM
EXPIRING 12/31/2019.*
Ms. Roeland said she works in the non-profit arena and will be able to bring potential resources to the
City. Mayor Ekberg said she brought her desire to be on this commission to his attention and has
demonstrated great commitment to the City.
*MOTION CARRIED 7-0.
3. Confirm the reappointment of Roy Busch to Position #7 on the Equity and Social Justice Commission,
with a term expiring 12/31/2019.
MOVED BY HOUGARDY, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF ROY
BUSCH TO POSITION #7 ON THE EQUITY AND SOCIAL JUSTICE COMMISSION, WITH A TERM
EXPIRING 12/31/2019. MOTION CARRIED 7-0.
4. Confirm the reappointment of Aaron Draganov to Position #8 on the Equity and Social Justice
Commission, with a term expiring 12/31/2019.
MOVED BY QUINN, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF AARON
DRAGANOV TO POSITION #8 ON THE EQUITY AND SOCIAL JUSTICE COMMISSION, WITH A
TERM EXPIRING 12/31/2019. MOTION CARRIED 7-0.
f. Human Services Advisory Board:
1. Confirm the appointment of Katrice Cyphers to Position #2 on the Human Services Advisory Board,
with a term expiring 12/31/2019.
MOVED BY KRULLER, SECONDED BY QUINN TO CONFIRM THE APPOINTMENT OF KATRICE
CYPHERS TO POSITION #2 ON THE HUMAN SERVICES ADVISORY BOARD, WITH A TERM
EXPIRING 12/31/2019.*
Ms. Cyphers thanked the City for this opportunity to serve.
*MOTION CARRIED 7-0.
2. Confirm the reappointment of Jonathon Joseph to Position #5 on the Human Services Advisory Board,
with a term expiring 12/31/2020.
MOVED BY MCLEOD, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF
JONATHON JOSEPH TO POSITION #5 ON THE HUMAN SERVICES ADVISORY BOARD, WITH A
TERM EXPIRING 12/31/2020. MOTION CARRIED 7-0.
g. Library Advisory Board:
1. Confirm the reappointment of Marie Parrish to Position #3 on the Library Advisory Board, with a term
expiring 12/31/2019.
MOVED BY IDAN, SECONDED BY SEAL TO CONFIRM THE REAPPOINTMENT OF MARIE PARRISH
TO POSITION #3 ON THE LIBRARY ADVISORY BOARD, WITH A TERM EXPIRING 12/31/2019.
MOTION CARRIED 7-0.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 4 of 15
2. Confirm the reappointment of Linda McLeod to Position #5 on the Library Advisory Board, with a term
expiring 12/31/2019.
MOVED BY MCLEOD, SECONDED BY SEAL TO CONFIRM THE REAPPOINTMENT OF LINDA
MCLEOD TO POSITION #5 ON THE LIBRARY ADVISORY BOARD, WITH A TERM EXPIRING
12/31/2019. MOTION CARRIED 7-0.
h. Park Commission:
1. Confirm the reappointment of Matt Mega to Position #3 on the Park Commission, with a term expiring
12/31/2020.
MOVED BY ROBERTSON, SECONDED BY KRULLER TO CONFIRM THE REAPPOINTMENT OF
MATT MEGA TO POSITION #3 ON THE PARK COMMISSION, WITH A TERM EXPIRING 12/31/2020.
MOTION CARRIED 7-0.
2. Confirm the appointment of Cory Briscoe to Position #4 on the Park Commission, with a term expiring
12/31/2018.
MOVED BY SEAL, SECONDED BY QUINN TO CONFIRM THE APPOINTMENT OF CORY BRISCOE
TO POSITION #4 ON THE PARK COMMISSION, WITH A TERM EXPIRING 12/31/2018.*
Mr. Briscoe extended thanks for this opportunity. He has worked for the local conservation core and
volunteers for the forest service and the east Duwamish greenbelt near Ryan Hill in Tukwila.
*MOTION CARRIED 7-0.
3. Confirm the reappointment of Don Scanlon to Position #5 on the Park Commission, with a term
expiring 12/31/2020.
MOVED BY HOUGARDY, SECONDED BY SEAL TO CONFIRM THE REAPPOINTMENT OF DON
SCANLON TO POSITION #5 ON THE PARK COMMISSION, WITH A TERM EXPIRING 12/31/2020.
MOTION CARRIED 7-0.
4. Confirm the appointment of Ivan Cockrum to Position #7 on the Park Commission, with a term expiring
12/31/2018.
MOVED BY QUINN, SECONDED BY KRULLER TO CONFIRM THE APPOINTMENT OF IVAN
COCKRUM TO POSITION #7 ON THE PARK COMMISSION, WITH A TERM EXPIRING 12/31/2018.*
Mr. Cockrum said he is new to the Tukwila community and has been looking for ways to help out and
looks forward to working on this Commission.
*MOTION CARRIED 7-0.
Mayor Ekberg thanked all of the Board Members and Commissioners for their commitment to public
service.
PUBLIC COMMENTS
Amina Ahmed said she lives in Tukwila and is thankful for the diversity on the commissions. She feels it
would be helpful if the Mayor would give an overview of the agenda before the meeting starts. From her
perspective, it would add to civic engagement and a sense of belonging as many are not familiar with the
Council meetings.
Joe Duffle, 5332 South 140th Street, said he has left the Council after 36 years and emphasized that the
Council works for the citizens and they should be held accountable. He said Tukwila is a great City with a
very good Council.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 5 of 15
CONSENT AGENDA
a. Approval of Minutes: 12/4/17 -Amended (Regular Mtg.); 12/11/17 (Special Mtg.)
b. Approval of Vouchers:
December 18, 2017: #376540-376708; #171201-171202 in the amount of $3,898,460.14
January 2, 2018: #376709-376822; #171100, 171203-171207 in the amount of $2,805,628.29
MOVED BY ROBERTSON, SECONDED BY SEAL THAT THE CONSENT AGENDA BE APPROVED
AS SUBMITTED. MOTION CARRIED 7-0.
Mayor Ekberg acknowledged the presence of Senator Bob Hasegawa, who was in attendance in the
audience.
UNFINISHED BUSINESS
Technology and Innovation Services Department Quarterly Report.
Joseph Todd, Technology and Innovation (TIS) Services Director, provided an overview of the
accomplishments in the Department.
In 2016, Technology and Innovation Services, along with departmental stakeholders, developed a
technology strategy that required new investments from the City General Fund. These investments are
funding 5 key technology initiatives that are critical to the implementation of the City's technology
strategy.
1.Transition to the cloud (transition on -premises applications and infrastructure to the cloud)
2.Connected city and network infrastructure changes (invest in robust security measures, increased
bandwidth, city and facility wide Wi-Fi, and scalable infrastructure). This will provide digital equity
to residents and students throughout the City.
3.Contract Help Desk Support, Training, IT Service Management, and FTE Increases (hire tier 1 and
2 contract help desk support, deliver onsite and webinar-based training, transition City to IT
service management model, increase staff through internal transfers)
4.GIS services expansion and integrated data services (expand GIS services to cover City-wide
addressing, asset management, and back -end integration with City-wide records management
systems)
5. End user computing refresh (update end user computers with new leased computing model)
As part of City Council's approval of the new technology investments, TIS was asked to provide a
quarterly report outlining the status of the 5 key initiatives in both progress and budget expenditure.
Budget Initiatives:
Initiative
2015
2016
2017
2018
2017/2018 Total
Transition to the cloud
X
X
$ 77,000.00
$ 77,000.00
$ 154,000.00
Connected city and network
infrastructure changes
$ 34,417.00
$10,000.00
$ 43,000.00
X
$ 43,000.00
Help Desk Support, Training, IT Service
Management
X
$73,000.00
$124,000.00
$124,000.00
r
$ 248,000.00
GIS services expansion and integrated
data services
X
X
$ 90,000.00
$ 90,000.00
$ 180,000.00
End user computing refresh
$ 29,657.00
$18,596.00
$ 123,000.00
$123,000.00
®$ 246,000.00
The Councilmembers asked clarifying questions regarding the information presented and commended
Mr. Todd for the accomplishments and the benefits to the community.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 6 of 15
NEW BUSINESS
a. Election of 2018 Council President.
MOVED BY ROBERTSON, SECONDED BY QUINN TO NOMINATE VERNA SEAL AS COUNCIL
PRESIDENT FOR 2018.*
Councilmember Quinn expressed appreciation to Councilmember Robertson for his skill this past year as
the Council President. He emphasized that Councilmember Seal is passionate and committed and will be
a good facilitator as the Council President in 2018.
Councilmember McLeod thanked Councilmember Robertson for a successful year and said he looks up
to Councilmember Seal and appreciates her passion for the people of Tukwila.
Councilmember Robertson relayed that over 30 years ago the Council chose to change the annual
election of the Council President to get away from popularity contests and establish a systematic rotation.
This system has worked well for the City.
Councilmember Kruller thanked Councilmember Robertson for his service and his keen sense of finances
which benefits the City. She also looks forward to working with Councilmember Seal this year.
Councilmember Seal thanked Councilmember Robertson for his good work and advice in 2017. She
knows 2018 will be challenging and she has great faith in the "Council team."
*MOTION CARRIED 7-0, TO ELECT VERNA SEAL AS THE COUNCIL PRESIDENT FOR 2018.
Councilmember Seal took her place on the dais as Council President.
Mayor Ekberg explained that the Council President sits to the right of the Mayor and presides over the
Committee of the Whole meetings on the 2nd and 4th Mondays of each month. The Mayor presides over
the Regular Meetings on the 151 and 3rd Mondays of each month. Mayor Ekberg looks forward to Council
President Seal's leadership.
b. A resolution establishing the titles, duties and schedule of the standing City Council
Committees for 2018.
MOVED BY ROBERTSON, SECONDED BY KRULLER THAT THE PROPOSED RESOLUTION BE
READ BY TITLE ONLY. MOTION CARRIED 7-0.
Christy O'Flaherty, City Clerk, read the proposed resolution by title only.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ESTABLISHING THE
TITLES, DUTIES, AND SCHEDULE OF THE STANDING
CITY COUNCIL COMMITTEES FOR 2018, AND
REPEALING RESOLUTION NO. 1905.
MOVED BY ROBERTSON, SECONDED BY HOUGARDY THAT THE PROPOSED RESOLUTION BE
ADOPTED AS READ.*
Council President Seal explained that two of the Committees have changed the day of the week they will
be meeting. Transportation and Infrastructure will now meet the 2nd and 4th Monday of every month and
the Community Development and Neighborhoods Committee will meet the 2nd and 4th Tuesday of every
month. Public Safety will remain on the 1st and 3rd Monday of every month and Finance will remain on the
1st and 3rd Tuesday of every month.
*MOTION CARRIED 7-0, TO ADOPT RESOLUTION NUMBER 1924.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 7 of 15
c. Authorize the Mayor to sign an agreement with Kronos for the Workforce TeleStaff system for
Fire Department staffing and overtime management in the amount of $114,004.00.
The Fire Department would benefit from implementing an automated Timekeeping/Staff Scheduling
system in order to streamline daily scheduling processes, reduce potential liability, limit possible points of
failure, reduce overtime, and integrate with current City systems.
For many years the Fire department has been struggling with a complex and manual process for
managing timekeeping and staff scheduling. The Fire Department typically works a variety of shifts where
staff members often rotate overtime and shift schedules. They must manage "Kelly days" and vacation
schedules, while strictly complying with union mandated scheduling and shift coverage rules. The current
manual system is complex and hinders the department by causing excessive staff hours to track, correct,
update, publish, and communicate scheduling and staff changes. The manual process allows for many
points of failure within the organization, and does not integrate well with current systems, all of which
would be corrected by implementing a Timekeeping/Staff Scheduling system.
Technology and Innovation Services and the Fire Department jointly researched the available
opportunities for an automated employee Timekeeping/Staffing solution. 6 vendors responded to the
Request for Proposal published on October 25, 2017. After reviewing and scoring the responses, and
reviewing demos from the top 3 contenders, the team unanimously selected the Kronos Workforce/
Telestaff system as the best solution for the Fire Department. Other systems considered were offerings
by Tyler Technology, Novatime, Schedule Force, Data Pro, and eResource Planner.
MOVED BY QUINN, SECONDED BY KRULLER TO AUTHORIZE THE MAYOR TO SIGN AN
AGREEMENT WITH KRONOS FOR THE WORKFORCE TELESTAFF SYSTEM FOR FIRE
DEPARTMENT STAFFING AND OVERTIME MANAGEMENT IN THE AMOUNT OF $114,004.00.*
Councilmember McLeod explained this item was discussed at the Public Safety Committee meeting on
December 18, 2017, and the committee was unanimous in recommending approval.
*MOTION CARRIED 7-0.
d. An ordinance to fix the amount of compensation for Councilmembers for years 2018 through
2021.
MOVED BY KRULLER, SECONDED BY SEAL THAT THE PROPOSED ORDINANCE BE READ BY
TITLE ONLY. MOTION CARRIED 7-0.
Christy O'Flaherty, City Clerk, read the proposed ordinance by title only.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING TUKWILA MUNICIPAL CODE
SECTION 2.05.010 TO FIX THE AMOUNT OF COMPENSATION FOR
COUNCILMEMBERS FOR YEARS 2018 THROUGH 2021;
REPEALING ORDINANCE NO. 2416; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
MOVED BY QUINN, SECONDED BY KRULLER THAT THE PROPOSED ORDINANCE BE ADOPTED
AS READ.*
Ordinance No. 2416 set Council compensation levels for years 2014 through 2017. The Council wishes
to retain a conservative compensation that does not rise above the current scale. Council compensation
for all Councilmembers for the period of 2018 through 2021 shall remain at the 2017 rate of $1,250 per
month.
Councilmember Robertson explained this item did not go to a Council Committee, as it does not change
the amount of compensation through 2021. The prior ordinance was expiring, and this ordinance will
allow the Council to be paid at the current rate through 2021.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 8 of 15
*MOTION CARRIED 7-0, TO ADOPT ORDINANCE NUMBER 2564.
d. Council consensus on the Justice Center schematic design and estimate.
Councilmember McLeod stated this item was discussed at the Public Safety Committee meeting on
December 18, 2017. He explained that pages 197-206 of the Council packet were inadvertently included
and are not part of the discussion this evening.
Rachel Bianchi, Communications and Government Relations Manager, asked the members of the project
team to introduce themselves. Present were:
• Steve Goldblatt, the PMQA (Project Management Quality Assurance) consultant for the Council
• Justine Kim, Program Manager for the Public Safety Plan with Shiels Obletz Johnsen
• Erica Loynd, Public Safety Plan Architect with DLR Group
Ms. Bianchi and the members of the project management team utilized a Powerpoint presentation to
provide an overview of the project.
The Justice Center team has completed the Program phase of the facility design, representing 10%
completion of the project, which includes the Program estimate. The next phase of the project,
Schematic Design, will provide a more realistic cost estimate, with input from a General Contractor/
Construction Manager, and is expected to be completed in the spring of 2018. Staff is seeking Council
consensus to move forward to the Schematic Design phase.
Program:
Through a public process, the City selected DLR Group to serve as the architect for the Justice Center.
Once DLR Group was selected, the City Council provided their vision statement for the Justice Center,
which provided a foundation for the building design goals. With that foundation, DLR Group worked
closely with the end users of the facility (Police, Court and Emergency Management personnel) to
understand the space and operational needs, as well as necessary adjacencies. This was accomplished
through interviews with staff, site tours to new facilities in the region, an electronic survey to staff and
officers, team meetings, community meetings, and the architects' extensive knowledge of best practices
for such buildings.
Direction was given to contain the programming for the building to the square footage approved by the
voters in the Public Safety Bond, 45,500 square feet. While end users requested additional space, in
order to address what the team knows are very challenging market conditions, the project's Program was
limited to the bond square footage. However, similar to our approach with the fire stations, the architects
are designing with expansion space for future needs.
The Program plans for a two-story building, with Court and Police Patrol functions on the first floor, and
Police Administration and other Police offices on the second. The team also found a very innovative way
to plan for the needed Emergency Operations Center (EOC) space (6,000 square feet). Although, an
EOC activation is a rare event, when it is in use, the space, infrastructure and technology are key to
mitigating the event. DLR Group approached the necessary EOC square footage as an area that could
be shared — similar to a conference center — by Police, Court and other users to ensure that it remains
active and used by all of the facility's occupants. When not in EOC activation mode, there are multiple
meeting rooms, "hoteling" stations, and other areas that can be utilized by all staff at the Justice Center.
The team was also focused on building flexible, modern work areas that can be repurposed as needs and
functions change in the facility over time. The team also took into account the changing demographics
and preferences of the workforce, where the traditional four -walled office is being replaced with a more
open work station approach, "hoteling" options for people who move in and out of facilities and areas, and
shared conference rooms of various sizes for private conversations when needed. This approach was
included in the Program, which envisions an office suite standardization that will capitalize on efficiencies
and flexibility in the Justice Center.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 9 of 15
Program Estimate:
Once there was a good understanding of the operational nature of the facility, square footage and chosen
site, the architects worked with a cost estimator to provide a "pre -design" estimate for the building. It is
important to know that this estimate is made with a significant amount of assumptions for unknowns.
Because of this, estimators typically land on larger numbers in order to manage expectations. In the
estimate below, there are some specific unknowns that provide significant increases to the project.
These include:
• Site development — with the absence of any geotechnical work (which will commence once the
team receives site access), the team has very little information on critical issues such as costs
associated with the suitability of the soils, foundation systems, utilities and stormwater detention.
The estimate includes a conservative amount to anticipate some of these development costs.
• Environmental — similar to above, without Phase 2 environmental site assessment, which will
commence once the team receives site access, there are significant unknowns on issues such as
potential hazardous materials or the need for contaminated soil abatement. Because the site is
located on what has been an auto -oriented corridor, it is reasonable to assume some site
contamination. However, without specifics the estimator is forced to project significant costs
associated with any potential environmental clean-up. The estimate includes a reasonable
amount to anticipate a predictable amount of environmental costs.
• Market conditions — The City has been discussing the reality of the current market conditions all
year, and they remain a factor that continues to increase costs associated with land acquisition
and construction throughout the region. This reality is expected to remain for the foreseeable
future.
FUNDING SOURCE - Based on Initial Project Costs
PROJECT COSTS
Project Category
YEAR OF EXPENDITURE (YOE) SUMMARY'
Project
UTGO
(voter -
approved)
Impact
Fees
General
Fund
Enterprise
Funds
TOTAL
Fire Stations
18,824
4,750
858
-
24,432
Justice Center
28,629
-
-
-
28,629
Public Works Shop-
-
14,747
14,746
29,493
Facilities Total
47,453
4,750
15,605
14,746
82,554
Fire Apparatus/Equipment
29,932-
-
-
29,932
Public Safety Plan Total
$77,385
$4,750
$15,605
$14,746
$112,486
PROJECT COSTS
Project Category
Justice Center
A/E Services (both design &
CA)
2,292,714
Land Acquisition
6,000,000
Permits/Fees
439,890
Construction for building (pre -con, const, tax)
16,532,615
Construction for Site Development
-
Construction Related Costs (incl bond)
1,034,797
PM Services (incl other prof svcs)
1,269,789
Contingency (incl Construction & Proj)
1,059,195
TOTAL
$28,629,000
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 10 of 15
NOTE: The items highlighted are directly affected by the cost of the building construction and increase or
decrease depending on actual construction cost.
Strategies for closing the gap include:
• Collaboration between City Administration and the Finance Committee to identify strategies to close
the Public Safety Plan financial gap
• Codify strategies in the 2019/2020 Budget
• Strategies for fire stations already identified
• Proceeding with schematic design allows for a better target
• REET1 (Real Estate Excise Tax)
• Reprioritizing other capital projects
• Land sales
• Slow rate of growth in General Fund
• Ending fund balance
• New revenue
• Reducing the scope and timeline of the project
• Contingency funds
Moving into Schematic Design will allow the City to have a more realistic cost estimate for the project,
including estimating support from the General Contractor/ Construction Manager (GC/CM) to be selected
in February/March.
Steve Goldblatt, the Council's Program Management Quality Assurance (PMQA) consultant said he
agrees that the City should move forward with the schematic design for the Justice Center. He offered
the caveat that "orange" is going to be the new "red" to indicate a level of warning (orange) in his monthly
reports. It is necessary to have a schematic design for the Justice Center in order to proceed with
important discussions and decision-making. Additionally, the schematic design for the Fire Station is
forthcoming to the Public Safety Committee in the next few weeks, which will provide a more "real"
number that may set the tone for the Justice Center discussions. Mr. Goldblatt also explained that he is
not in favor of reducing the scope of the project, as the team has done a great job with creating an
efficient program. The Justice Center will be an important civic building for the City, and if it is made
smaller, it cannot function as intended.
Project Category
Justice Center
FUNDING
GAP
A/E Services (both design &
CA)
3,500,000
1,207,286
Land Acquisition
13,768,546
7,768,546
Permits/Fees
700,000
260,110
Construction for building (pre -con, const, tax)
30,892,230
14,359,615
Construction for Site Development
10,671,179
10,671,179
Construction Related Costs (incl bond)
1,750,000
715,203
PM Services (incl other prof svcs)
1,594,000
324,211
Contingency (incl Construction & Proj)
5,660,388
4,601,193
TOTAL
$68,536,343
$39,907,343
NOTE: The items highlighted are directly affected by the cost of the building construction and increase or
decrease depending on actual construction cost.
Strategies for closing the gap include:
• Collaboration between City Administration and the Finance Committee to identify strategies to close
the Public Safety Plan financial gap
• Codify strategies in the 2019/2020 Budget
• Strategies for fire stations already identified
• Proceeding with schematic design allows for a better target
• REET1 (Real Estate Excise Tax)
• Reprioritizing other capital projects
• Land sales
• Slow rate of growth in General Fund
• Ending fund balance
• New revenue
• Reducing the scope and timeline of the project
• Contingency funds
Moving into Schematic Design will allow the City to have a more realistic cost estimate for the project,
including estimating support from the General Contractor/ Construction Manager (GC/CM) to be selected
in February/March.
Steve Goldblatt, the Council's Program Management Quality Assurance (PMQA) consultant said he
agrees that the City should move forward with the schematic design for the Justice Center. He offered
the caveat that "orange" is going to be the new "red" to indicate a level of warning (orange) in his monthly
reports. It is necessary to have a schematic design for the Justice Center in order to proceed with
important discussions and decision-making. Additionally, the schematic design for the Fire Station is
forthcoming to the Public Safety Committee in the next few weeks, which will provide a more "real"
number that may set the tone for the Justice Center discussions. Mr. Goldblatt also explained that he is
not in favor of reducing the scope of the project, as the team has done a great job with creating an
efficient program. The Justice Center will be an important civic building for the City, and if it is made
smaller, it cannot function as intended.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 11 of 15
The Councilmembers exchanged comments and questions regarding this topic as follows:
Questions from Councilmember Robertson:
• What will the schematic design stage for the Justice Center cost in round numbers between now and
May?
Response: Justine Kim, Program Manager for the Public Safety Plan, said $300,000-$400,000.
• Does that cost include costs such as furniture, IT devices, wiring, and moving?
Response: Ms. Kim said while those costs have not been determined in detail, typically these soft
costs can be accommodated.
• Will construction costs for Fire Station 51 that will be coming soon provide a reasonable basis for
extrapolating the costs of the other facilities, particular the Justice Center?
Response: Ms. Kim and Mr. Goldblatt relayed that it is not really translatable, as it is a very different
type of project.
• In May, what level of confidence can we have that the cost is correct?
Response: Ms. Kim explained that the schematic design estimate typically carries design
contingencies and market escalations that professionals in the industry agree upon. This is the best
guesstimate we can have at that time. Mr. Goldblatt said that at this point there will be a number that
makes real sense.
• Then we should not expect any more $39 million leaps?
Response: Ms. Kim responded in the affirmative. Erica Loynd, Public Safety Plan Architect,
explained that the estimate will contain real facts as opposed to assumptions.
• Based on the current estimates for the project, the General Fund is approximately $70 million short.
When will the City receive the first schematic program estimate for the Public Works facility?
Response: Ms. Bianchi said that will require doing a review onsite, with further information coming to
the Council in the 1st quarter 2018.
Questions from Council President Seal:
• How will the work being done along Military Road by the City of SeaTac affect the project?
Response: Ms. Bianchi said SeaTac is doing a major road improvement on Military from South 150th
to the triangle. Frontage improvements will occur as a part of their project that the City will not need
to do. Staff is working closely with them to maximize needs for both projects.
Questions from Councilmember Quinn:
• Should this report give us concern?
Response: Mr. Goldblatt responded in the affirmative as the report is an eye opener- however, a
program budget is not the right place to draw the line. Once people get on the ground, more
information will become available. Ms. Bianchi concurs this is concerning, and discussions will
continue in the Finance Committee to assess opportunities to close the gap to ensure the Council can
make an informed decision.
• Who messed up?
Response: Ms. Bianchi conveyed that no one understood what the current market conditions would
be 4 years ago when this started under the facilities planning effort. We had no idea that this would
become the fastest growing region in the country.
• In your professional experience, has an entity ever been able to change the market conditions?
Response: Ms. Kim said she has not seen that in her career. Some agencies look at the project
scope and make drastic adjustments, still allowing room for future adjustments if the market
improves.
Emily Zazed, 13600 53rd Avenue South, inquired as to when the community input period would be for this
topic.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 12 of 15
Questions from Councilmember Kruller:
• Looking at the chart, is the right column incorporating the funding gap?
Response: Ms. Bianchi said the funding gap is the difference between the Public Safety Bond and
what the costs projections are at this time.
• How are the contingencies factored?
Response: Ms. Kim said $5.6 million is 12-15% of the total construction costs. Mr. Goldblatt relayed
that it is appropriate at this time.
• What is the formula on inflated numbers — roughly, in order of magnitude?
Response: Ms. Kim said 5-10%.
• Once we get to the design phase, can we stop and stay within our bond and hold, as we have 20
years to spend the money?
Response: Ms. Bianchi responded in the affirmative.
• Where is the EOC (Emergency Operations Center)?
Response: Ms. Bianchi explained the Public Safety Plan had the primary EOC in the Justice Center.
Fire Station 52, which will be the headquarters will have a backup EOC.
• There are those who felt there was not enough public outreach and opportunities for input. What is
the outreach?
Response: Ms. Bianchi said the outreach has been ongoing, and the opportunities for public
comment continue. There were 3 open house events last year, and there will be 2 this year. There
are monthly articles in the Tukwila Reporter and information is online in the City's Digital Records
Center (Laserfiche). There is also a Public Safety Plan section on the City's website at
http://www.tukwilawa.qov. Economic Development staff are working with the businesses affected by
the Public Safety Plan.
Questions from Councilmember McLeod:
• If everything goes as planned, when will affected businesses know the next steps.
Response: Ms. Bianchi said businesses are being affected at this time. The City has committed to
having all businesses stay at their current locations until the end of November 2018. There have
been discussions with businesses about potential relocation sites and/or moving them together as
had been requested. More information about those outcomes will come to the Public Safety
Committee early in 2018.
Questions from Councilmember Idan:
• When the City first put together the initial estimate, was outside help utilized?
Response: Ms. Bianchi responded in the affirmative. The firm Rice Fergus Miller provided
assistance with the facilities planning effort and assessment of the dollar values.
• With regard to the SCORE (jail) project, did you have access to the site when you put together the
program estimate?
Response: Ms. Loynd explained that during the process, they did not have access to the site. Site
access occurred during the design phases.
• Was there savings on the SCORE project?
Response: Ms. Kim responded in the affirmative. It was a $112 million project, and at the end of the
project there was over $2 million that was returned to the owner. They were able to do the very
heavy earthwork in the dry months which attributed to the cost savings.
Mayor Ekberg called for public comments on this issue.
Tawfik Maudah has worked in Tukwila for the past 5 years and is a business owner affected by the
location of the future Justice Center. There is no mention in this budget of displacement compensation or
expenses to move to other locations. For those affected, it is too late for outreach as it is a done deal that
a Justice Center will be built at this location. From his perspective, the Justice Center could be located
elsewhere, and he displayed a drawing of a potential location at Tukwila International Blvd. (TIB) and
115th. The 16 businesses that will be displaced bring revenue and taxes to the City. His business alone
has generated over $3 million in revenue and $300,000 in taxes.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 13 of 15
Abdi Adan has had a grocery store in Tukwila for the last 9 years that is affected by the location of the
future Justice Center. While the owners will receive compensation, the tenants are not entitled to
compensation for moving their businesses. These businesses invested in this area when no one else did.
The location of his grocery store was empty for 10 years before he invested in it. While he has talked to
the Economic Development staff, there are no firm answers. From his standpoint, this is a joke and a
disaster.
Emily Zazed, 13600 53rd Avenue South, said it breaks her heart what is happening to the people affected
by this project. There is still time to slow this down and not approve the budget. Referencing the City's
vision that states it is "respectful of existing neighborhoods," she relayed that from her standpoint, this is
disrespectful and makes these people feel disposable. The City should slow down and stop. Not
everyone in the City thinks this is a good thing, and another option should be found.
COUNCIL CONSENSUS EXISTED ON THE JUSTICE CENTER SCHEMATIC DESIGN AND
ESTIMATE.
REPORTS
a. Mayor
There was no report.
b. City Council
Council President Seal announced the days and membership of each of the 4 Council Committees as
follows:
Community Development and
Neighborhoods
This Committee will provide policy
recommendations on legislative matters
relating to housing policies and programs,
planning and land use, code enforcement,
community engagement and outreach,
parks, recreation facilities, economic
planning and tourism, and human
services.
2nd & 4th Tuesday
5:30 p.m.
City Hall,
Hazelnut
Conf. Rm. #3
Kate Kruller, Chair
Kathy Hougardy
Zak Idan
Finance
This Committee will provide policy
recommendations on legislative matters
relating to financial management and
fiscal operations of the City, personnel
issues, library, information technology,
and finance and administrative services.
1st & 3rd Tuesday
5:30 p.m.
City Hall,
Hazelnut
Conf. Rm. #3
De'Sean Quinn, Chair
Dennis Robertson
Kate Kruller
Public Safety
This Committee will provide policy
recommendations on legislative matters
relating to police, fire, municipal court,
public safety facilities, animal control, and
emergency services.
1st & 3rd Monday
5:30 p.m.
City Hall,
Hazelnut
Conf. Rm. #3
Kathy Hougardy, Chair
Dennis Robertson
Thomas McLeod
Transportation and Infrastructure
This Committee will provide policy
recommendations on legislative matters
relating to transportation, traffic, streets,
water, sewer, surface water, power, public
works facilities, street lighting and signals,
solid waste and recycling, river basins and
levees, telecommunications and fleet.
2nd & 4th Monday
5:30 p.m.
6300 Building
Suite 100,
Foster Conf.
Rm.
Thomas McLeod, Chair
De'Sean Quinn
Zak Idan
Councilmember Quinn extended thanks to Police and Public Works staff who worked on Christmas Eve
due to the snow event.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 14 of 15
Councilmember Kruller offered a reminder about the annual "Count Us In" event regarding homelessness.
During this event, a count is taken of the homeless at 2:00 a.m. in the morning. The event will occur on
January 26, 2018, with training on January 15, 2018. While it is intended that Tukwila be a part of this
event, there are not enough volunteers at this time. For those able to volunteer, please contact Michelle
Valdez at michellevconsultingna gmail.com to sign up for this important community event.
c. Staff
David Cline, City Administrator, referenced the City Administrator (CA) Report in the packet and offered to
answer any questions. Mr. Cline said that page 209 of the packet should have reflected that
Councilmember Hougardy was the Co -Chair at the Soundside Alliance event.
d. City Attorney
There was no report.
e. Council Analyst
The Council Analyst was not present.
EXECUTIVE SESSION — 30 minutes
Potential and Pending Litigation — Pursuant to RCW 42.30.110(1)(i)
Mayor Ekberg announced the Council will now go into Executive Session to discuss:
Potential and Pending Litigation — Pursuant to RCW 42.30.110(1)( 1)
The discussion will last no more than 30 minutes, and no decisions will be made during the Executive
Session. The Qouncil will remain in the Council Chambers for this Executive Session. After the
Executive Session has concluded, the Council may want to take action in the Open Meeting under New
Business. The public is invited to enter the Council Chambers for that discussion and potential action.
9:29 p.m. The Mayor declared a brief recess to allow the audience to exit the Council Chambers.
Executive Session Start: 9:38 p.m.
Attendees: Mayor Ekberg; David Cline, City Administrator; Rachel Turpin, City Attorney; Derek Speck,
Economic Development Administrator; Rachel Bianchi, Communications and Government Relations
Manager; Councilmembers Robertson, Seal, Hougardy, Quinn, Kruller, McLeod, Idan
The Executive Session was extended for 40 minutes and announcements were made in the lobby.
Executive Session End: 10:48 p.m.
10:49 p.m. Mayor Ekberg reconvened the Regular Meeting.
AGENDA AMENDMENT
MOVED BY SEAL, SECONDED BY HOUGARDY TO ADD A NEW BUSINESS ITEM TITLED
"PURCHASE AND SALE AGREEMENTS." MOTION CARRIED 7-0.
Tukwila City Council Regular Meeting Minutes
January 2, 2018 Page 15 of 15
NEW BUSINESS (per agenda amendment)
Purchase and Sale Agreements
1. MOVED BY SEAL, SECONDED BY KRULLER TO RATIFY AND APPROVE A PURCHASE AND
SALE AGREEMENT WITH BO WEN LIU AND THE HEIRS AT LAW OF TUEY MING LIU FOR
PURCHASE OF PROPERTY IDENTIFIED AS KING COUNTY TAX PARCEL NO. 0041000330 IN THE
AMOUNT OF $730,000.00. MOTION CARRIED 7-0.
2. MOVED BY SEAL, SECONDED BY KRULLER TO RATIFY AND APPROVE A PURCHASE AND
SALE AGREEMENT WITH THE HENKLE FAMILY TRUST, DONALD R. HENKLE AND BARBARA J.
HENKLE TRUSTEES, FOR PURCHASE OF PROPERTY IDENTIFIED AS KING COUNTY TAX
PARCEL NO. 0041000517 IN THE AMOUNT OF $490,000.00. MOTION CARRIED 7-0.
ADJOURNMENT
10:51 p.m. MOVED BY SEAL, SECONDED BY HOUGARDY TO ADJOURN THE REGULAR
MEETING OF THE TUKWILA CITY COUNCIL. MOTION CARRIED 7-0.
46,/
'FlaherC�
Chris , Records Governance M_ ager/City Clerk
APPROVED BY THE CITY COUNCIL: 1/16/18
AVAILABLE ON CITY WEBSITE: 1/17/18