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HomeMy WebLinkAbout1979-08-13 Committee of the Whole MinutesAugust 13, 1979 7:00 P.M. CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS APPROVAL OF MINUTES AUDIENCE COMMENTS DISCUSSION Waiver request for SPEEA UNIFIR for property between 51st Ave. So. 52nd Ave. So., north of Southcenter Blvd. MOVED BY TRAYNOR, SECONDED BY HARRIS, THAT THE MINUTES OF THE JULY 30, 1979 COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. CARRIED. *CARRIED. M I N U T E S asy,3 TUKWILA CITY COUNCIL City Hall COMMITTEE OF THE WHOLE MEETING Council Chambers Council President Bohrer called the Tukwila City Council Committee of the Whole Meeting to order. LIONEL C. BOHRER, Council President; MABEL J. HARRIS, GEORGE D. HILL, DWAYNE D. TRAYNOR, GARY L. VAN DUSEN. Mayor Bauch presented the Tukwila Open Golf Tournament trophy to Council President Bohrer as First Place Winner in the Men's Division. Kjell Stoknes, OCD Director, presented the Staff Report. He stated SPEEA and UNIFIR have applied for the waiver to Ordinance No. 1109 to be allowed to construct two office buildings between 51st Avenue South and 52nd Avenue South just north of Southcenter Boulevard. He said this is a new waiver request because the property size is different, the site plan is different, the buildings are different, and one structure appears to be multi- tenant. The property is shown in the Comprehensive Land Use Plan as single family. The adjacent uses are primarily tri -plex and duplex type development. The zoning to the west side of 51st Avenue South in King County is RM -2400, which allows apartments at 18.15 units per acre. Multi- tenant office buildings have been interpreted in the past as not an allowed use in an RMH zone. He said he felt a position should be reached regarding the City Council's attitude regarding whether single tenant office structures of multi- tenant office structures should be allowed in an RMH zone. The original application was 3.6 acres. There has been some space reserved for future parking, if necessary. The SPEEA building will be occupied by that organization and the UNIFIR office building is proposed to be a multi- tenant building. Mr. Solly, UNIFIR Company, answered questions the Council presented as to parking, multi- tenant occupancy, and landscaping. Council President Bohrer asked about the name UNIFIR. Mr. Solly said it was a name selected as fitting to the area. He stated SPEEA owns all of the property where the two buildings will be constructed. Councilman Traynor asked if there would be 10 feet between the property lines. Mr. Solly said there would be. Councilman Iraynor said he would like the site plan brought for the tri -plex next to the proposed construction so the Council can see the distance between the two buildings if this item is on the agenda of the next Council Meeting. Council President Bohrer asked why the single tenant concept had been developed in the RMH zoning. Kjell Stoknes, OCD Director, said it was a staff interpretation and his consideration was that it would encourage some kind of fraternal organization that would be less impacting than a building occupied by multi- tenants. It was to discourage the office use in the R -4 zoning. Council President Bohrer said he could see nothing wrong with the multi tenant occupancy. Mr. Solly, UNIFIR Company, said it was his thought that the multi- tenant building would be less impacting than the single tenant. There would be less parking requirements, fewer employees, less traffic. MOVED BY TRAYNOR, SECONDED BY VAN DUSEN, THAT THE WAIVER REQUEST FOR SPEEA AND UNIFIR FOR PROPERTY BETWEEN 51ST AVENUE SOUTH AND 52ND AVENUE SOUTH, NORTH OF SOUTHCENTER BOULEVARD, BE ON THE AGENDA OF THE AUGUST 20, 1979 REGULAR COUNCIL MEETING. Council President Bohrer asked why there will be two buildings on the site rather than one large one? Mr. Solly answered that SPEEA has excess property that they will be acquiring, they want a separate office building for SPEEA, they will save money by constructing the two buildings at the same time. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING August 13, 1979 Page 2 DISCUSSION Contd. Upfront annual costs related to the proposed purchase of a computer system. asyg/ Mayor Bauch stated John McFarland, Administrative Assistant, and Councilman Van Dusen were present to report on a study on the electronic data processing system. John McFarland, Administrative Assistant, said the consultant had analyzed the systems offered by eight different companies and the one selected as offering the most for the money was Burroughs Company. He said he would like the Council to approve payment for Phase III of the study and continue on to Phase IV which would be contract negotiations. He said they would like to see an electronic data processing steering committee. Mr. Scott, consultant, said eight companies submitted proposals and there was a great range in programs and cost, a technical analysis was made and Burroughs was the lowest bidder. He said his suggestion is that the City contract with them. He explained the breakdown on the costs to the City, stating the one time, upfront cost, assuming a January 1980 delivery, would be $33,802; the annual cost for 1980 would be $11,817; the second year and on would be $17,725; the total operations costs for the 5 year contract would be $105,829. He said the City would be getting a greater service life, increased employee productivity, increased budget information, more timely reports, and the ability to expand the system in the future. He said the present L -5000 machine is obsolete and will have to be replaced in the near future. Councilman Van Dusen said the committee went to Klamath Falls to see how the Burroughs system works in a city of that size. They also went to Seattle where a similar set -up is used. He said they asked questions and the answeres they got made them happy with the Burroughs equipment. Councilman Hill asked if this system could be used by the Police and Fire Departments. Councilman Van Dusen said it could be used by all of the Departments. Councilman Harris said most of the work in the Finance Department could be done on the computer. Councilman Van Dusen said the machine we have now can be traded in on the new system. Council President Bohrer said he would like to know what services the City will be receiving for this amount of money. He said the previous report of the EDP Committee had not concluded that the City should acquire a new computer or services. It had only recommended that we call for bids so that the costs would be precisely known. Extra benefits received would entail additional cost to the City. Mayor Bauch said he recommended approval of a contract with Burroughs. It will be a 66 month lease period. Some annual costs will continue. It is only a case of when we will have to replace the L -5000, not if we have to replace it. It might be more costly in two or three years. By contracting for the 66 month period we will not be buying the machine that might be obsolete in five years. He said he had talked to Police Chief Sheets about a LEA grant application so we can get a demonstration grant for the software. The computer can be con- verted for the additional software. John McFarland, Administrative Assistant, said by using the L -5000 system we are limited in the information that is available to the City Council. Councilman Van Dusen said a summary of the benefits available will be forthcoming. He noted that a number of actions were required of the Council to continue the computer acquisition. MOVED BY TRAYNOR, SECONDED BY HILL, THAT THE COUNCIL APPROVE PAYMENT TO THE CONSULTANT FOR PHASE III, THAT THE CONSULTANT PROCEED TO PHASE IV, AND CONTRACT NEGOTIATIONS WITH BURROUGHS BE COMMENCED, AND THIS ITEM BE ON THE AGENDA OF THE AUGUST 20, 1979 REGULAR COUNCIL MEETING. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING August 13, 1979 Page 3 DISCUSSION Contd. Upfront annual costs related to the proposed purchase of a computer system..- contd. Budget changes. Block Grant for locks smoke detectors. EXECUTIVE SESSION 8:53 9:47 P.M. ADJOURNMENT 9:50 P.M. *CARRIED, WITH BOHRER VOTING NO. GVI/S Councilman Van Dusen asked about the steering committee. He said they would monitor the priorities of the processing computer and what goes into it. Mayor Bauch said he thought this was the responsibility of the administration, but that the Finance and Personnel Committee could monitor the program. Mayor Bauch said he had discussed with the City Council the high rate of new construction in the City. At that time he recommended consideration be given to an inspector on a contract basis to help out. He said a part -time inspector has been hired and has been working for about a month. He is on a contract basis that can be cancelled at any time. He said the Planning Department has the amount of $9,789 in extra labor for graphic jobs. We have had a rash of annexation requests to process that have amounted to about $2,000 of extra labor. He said he was recommending that we hire a contract fire code inspector. We have been using the fire marshal for that job. The contract fire code inspector can be at the Doubletree building and it will free the fire marshal so he can go back to his routine. He proposed that the Council allocate $6,500 for a contract fire code inspector for the rest of the year. Mayor Bauch said the increased building has brought in increased revenues and fees. He said the total amount requested would be $18,000. Mayor Bauch said King County has informed the City that we have $5,407 excess distribution in the block grant program. He said he would like to propose a new program that would install locks and smoke detectors in senior and low income homes in the City. He said that there are twenty to thirty homes in the City that qualify. He said he had seen the results of this service in other cities. Mayor Bauch said this action would require a Public Hearing, possibly on August 27, 1979, at the Committee of the Whole Meeting, so it could be considered at the Regular Meeting on September 4. He said he thought this would be a valid use of building grant money. The application must be complete by September 19, 1979. MOVED BY HARRIS, SECONDED BY TRAYNOR, THAT A PUBLIC HEARING ON A RESOLUTION FOR BLOCK GRANT MONEY TO BE USED FOR SAFETY LOCKS AND SMOKE DETECTORS FOR LOW INCOME HOMES IN THE CITY BE HELD ON AUGUST 27, 1979 AT THE COMMITTEE OF THE WHOLE MEETING. CARRIED. MOVED BY HILL, SECONDED BY HARRIS, THAT THE TUKWILA CITY COUNCIL GO INTO EXECUTIVE SESSION TO CONSIDER LABOR RELATIONS AND TENTATIVE AGREEMENTS. CARRIED. MOVED BY HARRIS, SECONDED BY HILL, THAT THE EXECUTIVE SESSION BE CLOSED. CARRIED. MOVED BY HARRIS, SECONDED BY HILL, THAT.THE COMMITTEE OF THE WHOLE MEETING ADJOURN. CARRIED. 5 -47- 7? C. Bohrer, Council President Norma Booher, Recording Secretary