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HomeMy WebLinkAbout1979-09-04 Regular MinutesSeptember 4, 1979 7:00 P.M. FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OFFICIALS IN ATTENDANCE MINUTE APPROVAL VOUCHER APPROVAL BID OPENINGS AND AWARDS Authorization to Call for Bids Janitorial Services 7:10 P.M. PUBLIC HEARINGS Use of Revenue Sharing Funds TUKWILA CITY COUNCIL Regular Meeting M I N U T E S Mayor Bauch, presiding, led the Pledge of Allegiance and called the Regular Meeting of the Tukwila City Council to order. LIONEL C. BOHRER, Council President; GEORGE D. HILL, DANIEL J. SAUL, DWAYNE D. TRAYNOR, GARY L. VAN DUSEN. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT COUNCILMAN JOHANSON BE EXCUSED FROM THE MEETING. MOTION CARRIED. CARL J. CARLSON, Deputy City Attorney; KJELL STOKNES, OCD Director; RON SWANSON, Finance Director, MAXINE ANDERSON, City Clerk. MOVED BY BOHRER, SECONDED BY SAUL, THAT THE MINUTES OF THE REGULAR MEETING OF AUGUST 20 AND CONTINUED TO AUGUST 27, 1979, BE APPROVED AS PUBLISHED. MOTION CARRIED. MOVED BY TRAYNOR, SECONDED BY SAUL, THAT THE VOUCHERS, APPROVED BY THE FINANCE COMMITTEE, BE ACCEPTED AND WARRANTS BE DRAWN IN THEIR RESPECTIVE AMOUNTS. MOTION CARRIED. Claims Fund Vouchers #3818 #4021 Current Fund Golf Crse. Spec. Rev. Street Fund Fed. Shared Revenue Arterial Street Land Acq, Bldg, Dev. Foster Golf Acq. Water Fund Sewer Fund 3813 -3935 3936- 3937 -3969 3971 -3974 3970- 3975 &4021 3976 -3977 3978 -4003 4004 -4020 Mayor Bauch said that the current Janitorial Services contract expires October 1st making it necessary to call for Bids immediately to have uninterrupted service. Two new items are included on the list: the library and the Tukwila Park restrooms. There is a chance the bids could run more than $25,000. He recommended that Council call for bids and authorize the administration to award the bids without calling a Special Meeting. Councilman Harris arrived at the meeting. *MOTION CARRIED WITH BOHRER VOTING NO. 71,005.13 5,416.00 85,234.69 2,220.44 2,627.30 1,843.50 662.39 22,241.22 13,467.67 $204,718.34 MOVED BY HILL, SECONDED BY SAUL, THAT COUNCIL AUTHORIZE THE CALL FOR BIDS AND THAT IT COME BACK TO COUNCIL FOR THE BID AWARD.* �ss7 Tukwila City Hall Council Chambers Councilman Bohrer asked how the bid policy reads. Mayor Bauch said he has the authority to call for bids and award the contract on $25,000 or less. Mayor Bauch explained that a Public Hearing is required by the Federal Government of all recipient agencies prior to appropriating or spending entitlement. It is intended that all citizens have a right to voice their opinions on the use of the funds. The City can anticipate receiving $74,727 for the 1980 budget period. In the past the City has used all the Revenue Sharing Funds for capital improvements TUKWILA CITY COUNCIL, REGULAR MEETING September 4, 1979 Page 2 PUBLIC HEARINGS Cont. Use of Revenue Sharing Funds Grant application for "Needs" Money to construct a pedestrian over crossing over I -405 CITIZEN'S COMMENTS Arthitectural Committee Building Awards Presentation on Medic I by King County Mayor Bauch declared the Public Hearing open. There being no comment from the audience, the Public Hearing was closed. Again, Federal statutes require that a Public Hearing be held on the application for "Needs" money. Mayor Bauch explained that the County has received back unspent "Needs" money. The City is interested in applying for $47,033 to build an addition to the T -line Bridge to be used as a pedestrian crossing. This is a continuation of the Christenson Trail Project in its eventual connection at Fort Dent. The City has also applied to the Interagency for Outdoor Recreation for matching funds. Mayor Bauch declared the Public Hearing open. There being no comment from the audience, the Public Hearing was closed. Mayor Bauch explained that it was suggested the City recognize and encourage the building of quality structures and landscaping within its boundaries. Up to this time, the City has a number of outstanding buildings. An Architectural Review Committee was selected to set up and carry out a review process. The Committee was chaired by Councilman Saul. The Committee decided on six categories and made their selection by a point system. The awards were presented as follows: CATEGORY RECIPIENT Landscaping Design Commercial /Industrial Bldgs. under 20,000 square feet Residential Construction Commercial /Industrial Bldgs. over 20,000 square feet Warehouses Building of the Year PETITIONS, COMMUNICATIONS, APPEALS AND SIMILAR MATTERS Parke Davis Company Foster's Unusual Furniture Mr. Mrs. Herman Schoenbachler M. A. Segale, Inc. for Seattle 1st Natl. Bank Bldg. Seawest Distributors, Inc. The Jack A. Benaroya Co. for Parkway Plaza Mr. Robert Fehnel, representing Mr. Benaroya, said that this building was a major step for the Benaroya Company and a major step for the City of Tukwila. He thanked the City and the staff for helping them in this new venture. Mayor Bauch introduced King County Councilwoman Patricia Thorpe and Judy Pierce, Director of Emergency Medical Services for King County Health. Councilwoman Thorpe commented that new Tukwila City Hall should be included in the outstanding buildings in Tukwila. It is an impressive structure and is a good example of utilization of site -the ability to do some- thing this big that accommodates a lot of usable space and yet is not over powering to the adjacent area. She explained that they are here to talk about Medic I. In the last couple of years the funding for Medic I in the Highline, Auburn, Federal Way and Valley areas has been unstable. There have also been administrative problems within the provider groups. Last year the County Council decided to fund Medic I for the provider group only through September 30 of this year. Now, something needs to be done. Judy is attending the meeting to explain exactly what King County is proposing for funding Medic I through the remainder of the year. She introduced Judy Pierce, Director of the Emergency Medical Services Division of King County Health Department. In April a request was sent TUKWILA CITY COUNCIL, REGULAR MEETING September 4, 1979 Page 3 PETITIONS, COMMUNICATIONS, APPEALS AND SIMILAR MATTERS Cont. Presentation on Medic I by King County OLD BUSINESS Discussion on proposed purchase of computer system to the Cities and Fire Districts asking for one of them to come forward and assume the responsibility as the lead agency for consolidated South King County Provider Group. The discussion on consolidation was not new. It would save money in administrative costs and provide better utilization of man power. The County also prepared a proposal. No proposals were received from any of the groups in the service area, so the County proposal has now been sent to all of them. This proposal maintains the same paramedic service area boundaries. It has been found that they are able to meet a ten minute response time and were able to address the needs of the community in terms of cost. Any equipment that has been donated to an area will remain in service there. It is anticipated that, beginning October 1 this year, the County will directly administer the programs. The local districts will continue to provide the basis life support services and the County will provide the second response, the advanced life support services. This is just a reorganization of the existing partnerships. The proposed Interlocal Agreement will be sent out next week. Mayor Bauch commented that County assumption of the paramedic program within King County is a valid and logical assumption of power. Councilman Van Dusen explained that he and Councilman Traynor started an investigation on the City's computer system several years ago. Then, he got involved on the Ad Hoc Committee to look into Data Processing. They requested proposals for consultant services. It all ended with receiving bids for computer services. It has been a long process but now we are ready to make a decision. 5.S9 MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT COUNCIL ACCEPT THE JUNE 27, 1979 REPORT AND RECOMMENDATIONS OF NIEMI, HOLLAND SCOTT AND SELECT BURROUGHS CORPORATION AS THE APPARENT SUCCESSFUL VENDOR, AUTHORIZE THE MAYOR TO NEGOTIATE AND EXECUTE A CONTRACT WITH BURROUGHS CORPORATION IN ORDER TO MEET OUR DATA PROCESSING NEEDS, DIRECT THE MAYOR TO REPORT BACK TO COUNCIL WITH ANY BUDGET CHANGES NEEDED IN ORDER TO IMPLEMENT THE NEGOTIATED SYSTEM, AND APPROVE THE PAYMENT TO NIEMI, HOLLAND SCOTT FOR PHASE III SERVICES (ANALYSIS OF VENDOR PROPOSAL'S) AND AUTHORIZE THEM TO CONTINUE ON TO PHASE IV (CONTRACT NEGOTIATIONS).* Councilman Bohrer said he still does not know what the advantages to the City are. It seems, since we are only implementing Phase I this next year that the major part of the capabilities that are being added are not really needed for more than a year until we get to Phase II. One of the concerns that has been raised is that the Burroughs L5000 is weak and on its last legs, is obsolete and no longer manufactured, and obviously going to have to be replaced someday. The implication is why not now. Councilman Bohrer asked the representatives of Burroughs Corporation, Susan Foreman and Tom Burrill, what the company philosophy is about maintaining equipment they have sold. Ms. Foreman said they have the philosophy of maintaining equipment they have sold. Ms. Foreman said they have the philosophy of maintaining, to the best of their ability, every piece of equipment that is in the field. You have to consider that the equipment is no longer manufactured and parts become more difficult to obtain. They did not imply that the L5000 is on its last leg. The company will continue to manufacture replacement parts. Tom Burrill said they continue to manufacture or obtain parts for their equipment. He said he was sure their policy is to continue to maintain. Councilman Bohrer clarified that the total maintenance contract on the L5000 for 1979 is $2,084. Ron Swanson, Finance Director, said the total cost of a new computer system spread over five TUKWILA CITY COUNCIL, REGULAR MEETING September 4, 1979 Page 4 OLD BUSINESS Cont. Discussion on proposed purchase of computer system Councilman Traynor said, so far, he has seen nothing that shows any amount of savings to the City. If the L5000 is doing the job and providing the information we need, then we are just buying a fancier machine. Mr. Swanson said it is true we are getting the same type of systems we have now but this would be a more integrated type system. On the machine we have now all of the information is manually posted to all reports. Councilman Harris said she agrees with Councilman Bohrer. She cannot see what benefit the City would be getting for the amount that it costs. The new machine is not cost effective; not yet anyway, maybe ten years down the line. For the utilities we will never need it. Mr. Swanson said it takes a year to a year and a half to implement a system. If we start soon enough we can run parallels and take a very logical systematic approach on conversion. ROLL CALL VOTE: BOHRER NO HARRIS NO HILL YES SAUL YES TRAYNOR NO VAN DUSEN YES Mayor Bauch said when he studied the report he could not see the cost effectiveness but he also recognizes that we need to keep updating our productivity. But, the immediate time is not the time. MAYOR BAUCH NO. *MOTION FAILED: 4 NO, 3 YES. MOVED BY HARRIS, SECONDED BY SAUL, THAT THE CONSULTANTS BE PAID FOR PHASE III. MOTION CARRIED. years would be about $1,750 per month. The total cost would be $105,329 which includes $25,670 for the maintenance contract. Councilman Bohrer stated that, in the process of doing the study, they went around and asked everybody what they would like to see on the computer system. We then proceeded to investigate this kind of service without looking at what we might achieve in between. We jump into the whole program without looking at parts of it. What you think might be cost effective to put on a computer is not always so. It is a grand piece of equipment but not one the City is going to utilize effectively for some years. Councilman Bohrer asked Mr. Swanson what he sees as the benefits to the City. Mr. Swanson said the computer will give a tool to enable planning ahead to a more efficient system; it would free him for more analytical duties, and enable special reports. In the long run, other departments can put their programs on the machine. It would give the flexibility for future expansion. When you get right down to it, it is a matter of long range planning; there is no crisis, we don't need it right now. Councilman Van Dusen said the effectiveness of the machine will not be immediate, it will probably take several years. But, we need lead time to get this going. I don't want us to get to the point that it is a crisis. It is not whether we are going to buy a computer, but when. It is going to take time to learn to operate it so we should go ahead and buy it. TUKWILA CITY COUNCIL, REGULAR MEETING September 4, 1979 Page 5 RECESS: 8:20 P.M.- 8:25 P.M. RESOLUTIONS Resolution #693 Stating the City's intention to make application for "Needs" Funds. Resolution #694 Stating intention to use Block Grant Funds. (Smoke detectors security devices) Resolution #695 Establishing a moratorium on the issuance of building permits in an area east of Macadam Road which uses So. 152nd St. (LID #28) MOVED BY SAUL, SECONDED BY HILL, THAT COUNCIL RECESS FOR FIVE MINUTES. MOTION CARRIED. Mayor Bauch called the meeting back to order with Council Members present as previously reported. Mayor Bauch said the City had just been notified by King County of the availability of the Block Grant Funds. County approved the short time notice for the Public Hearing. Phase III of the Christenson trail project is the expensive part of the trail. The funds being applied for will cover 50% of the estimated cost. Councilman Bohrer asked if $94,000 is just for the bridge or if it will complete the trail. Mayor Bauch said it was just the bridge. The City wanted to go under 405 along the river but the State would not allow it. MOVED BY BOHRER, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION BE READ BY TITLE ONLY. MOTION CARRIED. aS6/ Deputy City Attorney, Carl J. Carlson, read a resolution of the City Council stating the City's intention to make application for a portion of King County Housing Community Development Block Grant "NEEDS" Funds. MOVED BY BOHRER, SECONDED BY HARRIS, THAT RESOLUTION NO. 693 BE ADOPTED AS READ. MOTION CARRIED. MOVED BY BOHRER, SECONDED BY HARRIS, THAT THE PROPOSED RESOLUTION BE READ BY TITLE ONLY. MOTION CARRIED. Deputy City Attorney, Carl J. Carlson, read a resolution of the City Council stating the City's intention to use unallocated housing and community development block grant funds. MOVED BY BOHRER, SECONDED BY HARRIS, THAT RESOLUTION NO. 694 BE ADOPTED AS READ. MOTION CARRIED. MOVED BY BOHRER, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION BE READ BY TITLE ONLY. MOTION CARRIED. Deputy City Attorney, Carl J. Carlson, read a resolution of the City of Tukwila, Wash., establishing a moratorium on the issuance of any building or site preparation permits in the area affected by LID #28, specifically being all that area east of Macadam Road which uses South 152nd street for access. MOVED BY BOHRER, SECONDED BY SAUL, THAT RESOLUTION NO. 695 BE ADOPTED AS READ.* Attorney Carlson reported that, based on the Supreme Court decision, there now has to be a determination made as to the value of the contract the City has with Graydon Smith. Once it is decided, and this may require a court hearing, if property owners representing 60% of the value of the LID have filed written protests it is up to the City to make the next step. Mayor Bauch explained that Mr. Smith sold his holdings on So. 152nd Street and the new owner picks up all the obligations. About half of the undeveloped property belongs to this party and he wants to develop it. The other undeveloped parcel of property is still zoned R -1. Councilman Van Dusen said it will really bother him if the large developments get out of participating in the LID. Mayor Bauch said this will be based on the court's ruling. TUKWILA CITY COUNCIL, REGULAR MEETING September 4, 1979 Page 6 RESOLUTIONS Cont. Resolution #695 Establishing a moratorium on the issuance of building permits in an area east of Macadam Road which uses So. 152nd St. (LID #28) DEPARTMENT REPORTS Mayor's Report MISCELLANEOUS AND FURTHER AUDIENCE COMMENTS Mrs. Doris Phelps; audience, asked if the Federal Shared Revenue Funds for 1980 will be used for capital equipment. Mayor Bauch said this is what he will propose. ADJOURNMENT 9:00 P.M. Mayor Bauch explained that on February 16, 1978, he set an Administrative moratorium on further development in that area. Attorney Hard has recommended that it would strengthen the City's position if Council approved the moratorium by Resolution. Councilman Hill asked if restrictions could be placed on the renting of vacant units until this is resolved. This question would have to be referred to the City Attorney. Mr. Stoknes offered that the area is 75% to 80% developed at this time. Councilman Bohrer said the City should press for the hearings on the LID and, agreeing with Councilman Harris, consider the current developers agreements to see if they can be executed independent of the LID. *MOTION CARRIED. Mayor Bauch reported that the City has received notification that the Supreme Court refused to hear the joint application of the City and the Firefighters on the Social Security matter. It has been sent back to the Court of Appeals for interpretation. MOVED BY SAUL, SECONDED BY HILL, THAT THE REGULAR MEETING OF THE TUKWILA CITY COUNCIL ADJOURN. MOTION CARRIED. Mayor a&&Z 'C y tlerk