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HomeMy WebLinkAboutESJ 2018-02-01 Agenda PacketTUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION February 1, 2018 5:15 P.M. AGENDA I. Call to Order II. Introductions III. Approval of Agenda IV. Approval of Minutes, January 4, 2018 V. Unfinished Business a. Strategic Planning Retreat VI. New Business a. Financial Update VII. Reports of Commissioners and Staff/Announcements VIII. Agenda for Next Meeting IX. Adjournment 2 TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION January 4, 2017 5:15 P.M. MINUTES I. Call to Order 5:20 pm II. Introductions Kathy Hougardy Karly Henry Mikkel Roelland Aaron Dragonov Dat Tran Nichelle Page Nora Geirloff Guest: Nate Robinson Staff: Mia Navarro III. Approval of Agenda Add TFT under unfinished business, move TFT up from New Business. Approved by consensus. IV. Approval of Minutes, December 7, 2017 Karl moved, Mikkel seconded. Passed. V. Unfinished Business a. Teens for Tukwila Trip, plus add New Business Teens for Tukwila In 2016, The Sister Cities and Civic Engagement Committee, a subcommittee of the Equity and Social Justice Commission (ESJ), supported Teens for Tukwila, a program of Tukwila Parks and Recreation staffed by Nate Robinson, to attend the National League of Cities Conference in Washington, DC. In December of 2017, the ESJ approved the use of 2017 funds for this trip in 2018. Staff were unable to use the 2017 funds in time, and are seeking approval to use 2018 funds to support airfare and registration only for the Teens to attend the conference in 2018, OR in 2019. Teens for Tukwila would be responsible for raising funds for the hotel stay and other incidentals. Teens for Tukwila were presented with the choice of going in 2018 or 2019, and would prefer to go in 2019 to have more time to fundraise, prepare, and follow- through on commitments they have already made for 2018. However, if 2019 is not an option, they would like to take advantage of the opportunity in 2018. Ms. Hougardy and Mr. Robinson talked about the 2016 trip. Mr. Robinson talked 3 about the activities that Teens for Tukwila do throughout the year, including state advocacy trips, service projects, and other leadership development activities. All of the decisions are made by the young people, by vote. The program has no budget. A Commission member recommended that the group perhaps have an introductory event so that students know what the group is to know if they are interested and available to commit to the group. The group expressed interest in the group and supporting the trip. The group agreed that spending more time to develop a process is a good idea. For example, the Commission can spend some time to identify how much they are willing to contribute, so the Teens know how much they need to raise. The group will support a trip in 2019, and will decide in the next couple months how and how much. VI. New Business a. Nomination and Election of Officers i. Chair Nominations: The group nominated Kathy Hougardy to serve as chair. Mikkel moved and Karl seconded. Passed. ii. Vice Chair: Aaron nominated Mikkel, Karl seconded. Passed. Aaron reminded the group that the Chair or Vice Chair of the Commission will serve on the Board of Ethics. Since Kathy is a councilmember, she cannot serve. The Board of Ethics reviews complaints against councilmembers and makes decisions about how to proceed. Mia told the group about the open government and ethics trainings requirements in the Boards and Commissions Handbook. b. Background on the Equity and Social Justice Commission, and Sister Cities and Civic Awareness Committee. The group shared background and history of the Commission, and how the Sister Cities and Civic Awareness Committee became part of the Commission. The group also talked about the possibility of reviving the Sister Cities program. Right now that money is what is funding the Teens for Tukwila Washington DC trip. The group will discuss in the future. c. Equity Policy Implementation Committee discussion. Mia talked about the equity policy implementation and evaluation committee. We hope to have representation from every department. Some community involvement, outside voice is also important. Different perspectives are important, or nothing will change. Nichelle and Mikkel are interested in serving as representatives from ESJ on the equity policy implementation and valuation committee. Karl Henry also interested, just needs more information. The group discussed the option of having designates and alternates. The committee could hear from representatives from other cities. Caprice Hollins was recommended. Nichelle will provide the group with access to youth voice. 4 d. Strategic planning retreat ideas. The new space at Tukwila Village would be a good venue. The group would like to have this retreat sooner than later. Items to discuss: what we want to address in 2018 and into the future; equity policy; another sister city. VII. Reports of Commissioners and Staff/Announcements Mia reported that the books were in danger of missing the fiscal year end deadline. Just in case, she asked the group to approve 2018 funds. Mikkel made a motion to approve 2018 funds, Nichelle seconded the motion. Passed. VIII. Agenda for Next Meeting • Retreat • Financial update IX. Adjournment 6:37 5