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Home My WebLink AboutREG 2018-02-05 COMPLETE AGENDA PACKET,s'4 Q `'' Monday, 2 Tukwila City Council Agenda . REGULAR MEETING .• ! "'qs -N" 2908 Allan Ekberg, Mayor Counci/members: :. Dennis Robertson •:• Kathy Hougardy • • ••. David Cline, City Administrator De Sean Quinn •.Kate Kruller Verna Seal, Council President •: Thomas McLeod •'r Zak Idan February 5, 2018; 7:00 PM • Ord #2566 • Res #1925 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. New employee introductions. Human Services: Hodo Hussein, Human Services Specialist Parks & Recreation Department: Shannon Kaopua, Administrative Support Assistant Technology & Innovation Services Department: Joel Bush, Senior Technology Integration Manager Marcus Chinn, Systems Administrator Department of Community Development: Jim Toole, Code Enforcement Officer Police Department: Lana Hajdarovic, Disposition Research Specialist b. Recognize the promotion and swearing in of Commander Eric Lund (Badge #126). Bruce Linton, Police Chief c. Recognize the promotion and swearing in of Sergeant Adam Balcom (Badge #183). Bruce Linton, Police Chief 3. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 1/16/18 (Regular); 1/22/18 (Special) b. Approval of Vouchers c. Authorize the Mayor to accept a federal grant award for the Boeing Access Road (BAR) over Airport Way Seismic Retrofit Project in the amount of $2,981,055.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1/22/18.] d. Authorize the Mayor to accept a grant from the Washington State Transportation Improvement Board for the West Valley Highway (I-405 to Strander Boulevard) Project in the amount of $2,434,380.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 1/22/18.] Pg.1 Pg.9 (continued...) REGULAR MEETING February 5, 2018 Page 2 5. UNFINISHED BUSINESS 6. NEW BUSINESS 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report and Monthly Public Safety Plan update d. City Attorney e. Council Analyst Pg.27 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.00v) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS ------------------------------Initials------------------------------ Meeting Date 02/05/18 Prepared by RTR%( Mayor's review Council review ITEM INFORMATION ITEM Na 4.C. STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DATE: 02/05/18 AGENDA ITEM TITLE Boeing Accept Access Road over Airport Bridge Replacement Advisory Way Bridge Council (BRAC) Grant CATEGORY ❑ Discussion Meg Date Motion Date 02/05/18 ❑ Resolution Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date 0 ■' Ordinance Mtg Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance • Fire ❑ IT • P&R ❑ Police .1 PW SPONSOR'S The City has been awarded federal grant funds of $2,981,055.00 from the Bridge SUMMARY Replacement Advisory Council to provide seismic upgrades for the Boeing Access Road (BAR) over Airport Way Bridge. The BAR over Airport Way Bridge is the only remaining structure on that corridor that has not been seismically upgraded. If construction is authorized by December 2020, the project is eligible for 100% federal funding. Council is being asked to accept the BRAC grant of $2,981,055.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DA1h: 01/22/18 COMMITTEE CHAIR: THOMAS /1 Transportation Cmte ❑ PIanning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT I FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 104 ARTERIAL STREET (PROPOSED 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/05/18 MTG. DATE ATTACHMENTS 02/05/18 Informational Memorandum dated 01/19/18 BRAC Funding Award Letter 12/06/17 Draft 2019 CIP page Minutes from the Transportation & Infrastructure Committee meeting of 01/22/18 2 City of Tukwila Allan Ekberg, Mayor Public Works Department - Robin Tischmak, Acting Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Robin Tischmak, Acting Public Works Director BY: Steve Carstens, Senior Program Manager CC: Mayor Ekberg DATE: January 19, 2018 SUBJECT: Boeing Access Road over Airport Way Bridge Seismic Retrofit Project No. 91310407 Acceptance of BRAC Grant Funding ISSUE Accept a federal grant from the Bridge Replacement Advisory Council (BRAG) to provide seismic upgrades for the Boeing Access Road (BAR) over Airport Way Bridge in the amount of $2,981,055.00. BACKGROUND The BAR is the principal arterial connecting 1-5 and East Marginal Way South. It is considered regionally significant and is included on the National Highway System (NHS) for access to the Boeing Company and the King County Airport at Boeing Field. The BAR over Airport Way Bridge is the only remaining structure on the BAR corridor that has not been seismically upgraded. This improvement would allow the entire corridor to be seismically resistant during a seismic event. DISCUSSION In 2017 the City applied for BRAC grant funds to construct seismic improvements to the BAR over Airport Way Bridge and was subsequently selected for funding. City policy requires Council acceptance of grant funds. FINANCIAL IMPACT The federal funding letter states that the project requires a 13.5% local match, but if construction is authorized by December 2020, the project is eligible for 100% federal funding. We see no impediment to successfully complete the project by 2020 and receive 100% funding, up to the allowable $3 million. Federal Funds City Funds Total BAR over Airport Way Bridge $2,981,055.00$0.00 $2,981,055.00 RECOMMENDATION Council is being asked to accept the federal BRAC grant award in the amount of $2,981,055.00 for the Boeing Access Road over Airport Way Bridge and consider this item on the Consent Agenda at the February 5, 2018 Regular Meeting. Attachments: BRAC Funding Award Letter Draft CIP Sheet W:\PW EngIPROJECTSW- RW & RS Projects BAR over Airport Wy Bridge (91310407)9ellers and info memosf20171214 into memo TIC accept SM.docx 3 4 � Washington State �'I� Department of Transportation December 6, 2017 Mr. Robin Tischmak Interim Public Works Director City of Tukwila 6300 Southcenter Blvd., Suite 100 Tukwila, Washington 98188-2545 S Bar/Airport Way 2017 Local Bridge Program Federal Funding Dear Mr. Tischmak: 'Eransporiation ue.iilciins 310 Maple Park Avenue S.E. P.O. Box -47300 Olympia. WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov R'_C IV; DEC 2017 T UMVILA PUBLIC WORKS WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: S Bar/Airport Way $2,981,055 Scope: Seismic NOTE: This project requires 13,5 percent local match. If construction is authorized by December 2020, the project is eligible for 100 percent federalfunding for eligible costs. Preventative maintenance projects are limited to a maximum $3 million. In order to meet state and federal requirements, the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed information, including: (httn://www.wsdot.wa.itov/localoroarams/) ✓ Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc.; ✓ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP); ✓ Funding and billing forms; ✓ Quarterly Project Reporting is required to be completed by the end of March, June, September, and December each year. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. As a reminder, Local Programs requires all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Mehrdad Moini, your Region Local Programs Engineer, at 206.440.4734. Sincerely, Kathleen B. Davis Director Local Programs KBD:st:sas cc: Kelly McGourty, Transportation Director, PSRC Mehrdad Moini, Northwest Region Local Programs Engineer, MS NB82-121 5 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Boeing Access Rd over Airport Way Bridge Seismic Retrofit Project No, 91310407 DESCRIPTION; Provide seismic modifications to the Boeing Access Rd over Airport Way Bridge to allow it to withstand earthquake forces. The Boeing Access Road over Airport Way Bridge is the final bridge from 1-5 to the King County Airport JUSTIFICATION: and Boeing facilities that has not been seismically upgraded. This improvement would allow the entire corridor to be seismically resistant during an earthquake. The project is currently in the fund acceptance phase. It is expected to start design in the first quarter of 2018 and have construction bids advertised in late 2018. Construction would be in 2019. STATUS: MAINT. IMPACT: Maintenance will be reduced. COMMENT: If construction is not authorized by December 2020, Cirt 'd . e rec, ired to provide a 13.5% match. If construction is authorized prior to that dat e ould L. i io City -&..4.. We believe that the project can obtain the construction autho z s no •tch is stt, ' `_“ow. FINANCIAL Throug (in $000's) 2015 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES ' Project Location bti 7 gp®iI* Design 367 3 (1' ',nth IL 370 Land(RIW) t t *TINcc b 11 y ,, `♦ . MIL 0 Const . Mgmt. 264 12 Oji ,y ,l G s \WI- \ V �9 264 Construction 2,347 2,347 TOTAL EXPENSES 0 0 0 367 2,614 0 0 0 0 2,981 FUND SOURCES Awarded Grant 367 2,614 2,981 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 0 0 0 367 2,614 0 0 0 0 2,981 6 2019 - 2024 Capital Improvement Program ' Project Location bti 7 gp®iI* 1 \\‘', ° (1' ',nth IL \ Iglit----AMI \\, \. t t *TINcc b 11 y ,, `♦ . MIL 12 Oji ,y ,l G s \WI- \ V �9 6 2019 - 2024 Capital Improvement Program City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes January 22, 2017- 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: Robin Tischmak, Ryan Larson, Steve Carstens, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Boeing Access Road Bridge over Airport Way Seismic Retrofit Staff is seeking Council approval to accept a Federal Bridge Replacement Advisory Council (BRAC) grant in the amount of $2,981,055.00 to provide seismic upgrades to the Boeing Access Road Bridge over Airport Way. This bridge is regionally significant and is the only remaining structure on the Boeing Access Road corridor that has not been upgraded. There is no required local match if the construction is completed by December 2020. Chair McLeod asked if there has been any signs of activity related to the Presidential Administration's talk of infrastructure funding, and staff replied there has not. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 5, 2018 REGULAR CONSENT AGENDA. B. Ordinance: Truck Speed Reduction on 42nd Avenue South Bridge Staff is seeking Council approval of an ordinance that would reduce the speed limit on the 42' Avenue South Bridge from 25 mph to 15 mph for Type 1, Type 2 and Type 3 trucks. This bridge has heavy use by large load-bearing trucks coming from the BNSF intermodal yard and is nearing the end of its service life. A recent structural assessment of the bridge resulted in a report that a load restriction is required in order to enhance bridge safety. This can be accomplished by reducing the load limits in two truck categories, limiting crossing to one truck at a time, or reducing the truck speeds on the bridge. Staff recommends the speed reduction as the most appropriate option. The draft ordinance needs correction in the last two recitals on page 2, from "Tukwila International Boulevard" to "Interurban Avenue South." Councilmember Idan asked if stakeholder communication has occurred. Staff has informed BNSF and will also notify the Allentown community. Councilmember Quinn asked about the cost of the new signs that will be required and staff replied they will be below $10k, but will follow up with the Committee. Committee members asked about enforcement, and staff replied it would be largely self -enforced. The Committee acknowledged challenges with the cost, enforcement, and effectiveness of the proposal, but recommended approval to the Committee of the Whole as an effort to preserve bridge infrastructure and safety. Chair McLeod asked about the status of BNSF preferred alternative route, which was identified as 48th Avenue South in 2017, and staff replied that SEPA review is still pending. UNANIMOUS APPROVAL AS AMENDED. FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE. 7 8 COUNCIL AGENDA SYNOPSIS -Initials Meeting Date Prepared by NIayor'r review Council review 02/05/18 RT [i'-3` ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DATE: 02/05/18 AGENDA ITEM TITLE West Accept Valley Highway (I-405 to Strander Blvd) WA State Transportation Improvement Board Grant CATEGORY ❑ Discussion Mtg Date Motion Dale 02/05/18 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mlrttg Date ❑ Public Hearing Mtg Date ❑ Other IVItg Date ! 1 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ! 1 PW SPONSOR'S The City has been awarded grant funds of $2,434,380.00 from the Washington State SUMMARY Transportation Improvement Board (TIB) to design and construct one northbound through lane, complete and widen sidewalks, and install a pedestrian activated signal crossing on West Valley Highway. With funding from the CMAQ grant and traffic impact fees, the City currently has $331,000 budgeted, but an additional $200,000 will be needed in 2019. Council is being asked to accept the TIB grant of $2,434,380.00. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte Cmte ❑ Arts Comm. ❑ F&S Cmte Comm. CHAIR: THOMAS it Transportation Cmte II Utilities I Parks I Planning Comm. DATE: 01/22/18 COMMITTEE MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN, COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT I FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $200,000.00 Fund Source: 104 ARTERIAL STREET (PAGE 26, 2017 CIP) Comments: $200,000 is currently listed in Beyond. MTG. DATE RECORD OF COUNCIL ACTION 02/05/18 MTG. DATE ATTACHMENTS 02/05/18 Informational Memorandum dated 01/19/18 WA State Transportation Improvement Board Grant Agreement page 26, 2017 CIP Map of Southcenter Pedestrian Spine Connecting Tukwila Station to SC Mall Minutes from the Transportation & Infrastructure Committee meeting of 01/22/18 10 City of Tukwila Allan Ekberg, Mayor Public Works Department - Robin Tischmak, Acting Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Robin Tischmak, Acting Public Works Director #N. BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: January 19, 2018 SUBJECT: West Valley Highway (1-405 to Strander Blvd) Project No. 99310410 Transportation Improvement Board Grant Award and Acceptance ISSUE Formal City acceptance of a Washington State Transportation Improvement Board (TIB) grant in the amount of $2,434,380 which has been awarded to the West Valley Highway (1-405 to Strander Blvd) Project. BACKGROUND In July 2017, Council authorized staff to submit a grant application to the Washington State TIB for design and construction of the West Valley Highway Project. The grant application was successful, and funds are available once the City and TIB ratify the attached agreement. According to CIP Policy #12, staff must get approval from the full Council before accepting grants. DISCUSSION The project will design and construct the missing northbound through lane, complete the gaps in sidewalk on the east side, widen sidewalks on the west side from the new TUC Pedestrian/Bicycle Bridge to Longacres Way, and install a pedestrian activated signal across West Valley Highway (pending WSDOT approval). Completing these improvements prior to the Strander Boulevard Extension Phase 3 being completed is important to support the overall mobility of the corridor. This project will ensure capacity is available for the new traffic volumes coming from Strander Boulevard, while providing a safe crossing for pedestrians and bicyclists. FISCAL IMPACT According to the terms of the TIB grant, Tukwila must certify full funding by November 17, 2018 or the grant may be terminated. The City's matching amount of $1,338,240 is through a combination of funding sources. A CMAQ grant awarded to Tukwila (via King County) of $484,800 for design and construction of sidewalks on West Valley Highway, $531,000 of general revenue, and $250,000 of impact fee revenue. Not all of the City matching funds are currently shown in the CIP as available, but instead require amending the CIP to allocate $200,000 shown in the "Beyond" years into 201812019. Funding Source Design Construction Total TIB Grant $280,820.00 $2,153,560.00 $2,434,380.00 Awarded CMAQ Grant 62,800.00 422,000.00 484,800.00 Traffic Impact Fees 37,500.00 212,500.00 250,000.00 Existing CIP 104 Fund 10,000.00 321,000.00 331,000.00 Requested General Fund 0.00 200,000.00 200,000.00 Total $391,120.00 $3,309,060.00 $3,700,180.00 RECOMMENDATION Council is being asked to formally accept the State Transportation Improvement Board grant for the West Valley Highway (1-405 to Strander Blvd) Project and consider this item on the Consent Agenda at the February 5, 2018 Regular Meeting. Attachments: Notification of Award letter dated November 17, 2017 State of Washington Transportation Improvement Board Agreement CIP Sheet W. PW Eng4PROJECTS'A- RW & RS ProjectslWest Valley Highway (99310410)1DesignlINFO MEMO - TIE Grant Accept 011918 gl.dacx 11 12 Washington State Transportation Improvement Board TIB Members Chair Commissioner Richard Stevens Grant County Vice Chair Mayor Patty Lent City of Bremerton Arny Asher RiverCities Transit Aaron Butters, P.E. HW Lochner Inc. Jeff Carpenter, P.E. WSDOT Barbara Chamberlain WSDOT Elizabeth Chamberlain City of Walla Walla Commissioner Terri Drexler Mason County Gary Ekstedt, P.E. Yakima County Mayor Glenn Johnson City of Pullman John Klekotka, P.E. Port of Everett Commissioner Robert Koch Franklin County John Koster :ounty Road Administration Board Colleen Kuhn Human Services Council Mayor Ron Lucas Town of Steilacoom Mick Matheson, P.E. City of Mukllteo E. Susan Meyer Spokane Transit Authority Laura Philpot, P.E. City of Maple Valley David Ramsay Feet First Martin Snell Clark County Ashley Probart Executive Director P.O. Boa 40901 Olympia, WA 98504-0901 Phone:360-586-1140 Fag: 360-586-1165 www.tib.wa.gov November 17, 2017 Mr. Robin Tischmak, P.E. City Engineer City of Tukwila 6300 Southcenter Blvd, Suite 100 Tukwila, WA 98188-2544 Dear M Ischmak: RECEIVED DEC u 1 7017 TUKWILA PUBLIC WORKS Congratulations! We are pleased to announce the selection of your project, West Valley Highway (SR 181), Strander Bvd to 1-405, TIB project number 8-1-116(013)-1. Total TIB funds for this project are $2,434,380. Before any work is allowed on this project, you must: • Verify the information on the Project Funding Status Form, revise if necessary, and sign; • Submit the section of your adopted Six Year Transportation Plan listing this project; • Sign both copies of the Fuel Tax Grant Distribution Agreement; and • Return the above items to TIB; You may only incur reimbursable expenses after you receive approval from TIB. In accordance with RCW 47.26.084, you must certify full funding by November 17, 2018 or the grant may be terminated. Grants may also be rescinded due to unreasonable project delay as described in WAC 479-05-211. If you have questions, please contact Greg Armstrong, TIB Project Engineer, at (360) 586-1142 or e-mail GregACcr7,TIB.wa.gov. Sincerely, --14)rp,e AshleProbart Executive Director Enclosures Investing in your local community 13 14 VWashington State Transportation Improvement Board � Fuel Tax Grant Agreement City of Tukwila 8-1-116(013)-1 West Valley Highway (SR 181) Strander Bvd to 1-405 STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Tukwila AGREEMENT 8-1-116(013)-1 THIS GRANT AGREEMENT (hereinafter "Agreement") for the West Valley Highway (SR 181), Strander Bvd to 1-405 (hereinafter "Project") is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and City of Tukwila, a political subdivision of the State of Washington (hereinafter "RECIPIENT"). 1.0 PURPOSE TIB hereby grants funds in the amount of $2,434,380 for the project specified above, pursuant to terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT's Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantially altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT'S submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities 0 Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable Fuel Tax Agreement Page 1 of 5 November 2012 15 Washington State Transportation Improvement Board 8-1-116(013)-1 �'�',�} Fuel Tax Grant Agreement amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. 6.0 AMENDMENTS This Agreement may be amended by mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT's other rights under this Agreement. 8.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 business days of receipt of TIB's notice of non-compliance, which should include either a detailed plan to correct the non-compliance, a request to amend the Project, or a denial accompanied by supporting details. c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: Fuel Tax Agreement Page 2 of 5 November 2012 16 rin- Washington State Transportation Improvement Board fJ Fuel Tax Grant Agreement a-1-116(013)-1 a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT's request to amend the Project. c) After investigation TIB confirms RECIPIENTS non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of meeting TIB's obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 10.0 USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the TIB funds for the specific project. Requests must be made in writing and will be considered by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for costs incurred in excess of the grant amount. In the event that final costs related to the specific project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that maintains the original ratio between TIB funds and total project costs. Fuel Tax Agreement Page 3 of 5 November 2012 17 Washington State Transportation Improvement Board 8-1-916(013)-1 Fuel Tax Grant Agreement 12.0 INDEPENDENT CAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from, that PARTY's own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTr only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non-binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediator. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law until and unless the Dispute Resolution process has been exhausted. Fuel Tax Agreement Page 4 of 5 November 2012 18 Washington State Transportation Improvement Board 8-1-116(013)-1 Fuel Tax Grant Agreement 15.0 ENTIRE AGREEMENT This Agreement, together with the RECIPIENTS Grant Application, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General By: Signature on file Guy Bowman Assistant Attorney General Lead Agency Transportation Improvement Board Chief Executive Officer Date Executive Director Date Print Name Print Name Fuel Tax Agreement Page 5 of 5 November 2012 19 20 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 DESCRIPTION: lighting and traffic control, including safety and capacity improvements at the S 156th St intersection. Design and construct completion of 7 lane sections of West Valley Hwy with curbs, gutters, storm drainage, JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. STATUS: Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. May be completed in phases; Longacres to S 156th St and then S 156th St to 1-405.. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal STP awarded for $627k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St) and proposed State Transportation Improvement Board grant of $1.3m for 2018/2019. FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Project Lova do l 5505,�� fir•`' mil1"15. 111111 Design 16 Turry04 P.wy 382 150 548 Land (RNV) 100 100 200 Const. Mgmt. 270 150 420 Construction 1,800 N Ir ^` 1,000 r 2,800 TOTAL EXPENSES 16 0 0 482 2,070 0 0 0 1,400 3,968 FUND SOURCES S 1 s l00 Sr Awarded STP Grant 189 438 / a� 627 Proposed TIB Grant GIS 155 1,189 1,200 2,544 Mitigation Actual 0 Traffic Impact Fees 128 122 250 City Oper. Revenue 16 0 0 10 321 0 0 0 200 547 TOTAL SOURCES 16 0 0 482 2,070 0 0 0 1,400 3,968 2017 - 2022 Capita! Improvement Program 26 21 Project Lova do l 5505,�� fir•`' mil1"15. 111111 8 }tf09r 4.. Turry04 P.wy i � 1 N Ir ^` L.000. br Prr<14•01 Or ` •1 .. T.. na nf a8 S 1 s l00 Sr / a� 1 1 o T GIS 2017 - 2022 Capita! Improvement Program 26 21 22 Southcenter Pedestrian Spine Connecting Tukwila Station and Southcenter Mall • ukwila Pkwy D Wiitd Wings �tukvr+{ Hotel Motel o _e oveme o f]ce f riff S 'ip Cente Ev Ifl` Bldck Df Southcenter Mall ! t �' Vii"`` �► , i. esidence 15 -Lb - Seattle South/... Iit !Wander C. kaT)Southcenter • ♦w Strandei•plvd • za., 1h... Green River Trail Improvements (unfunded) Baker Blvd Non -Motorized Improvements (complete early 2018) TUC Pedestrian/Bicycle Bridge (complete early 2018) Half Mile Radius ■■■■■■■■ 41104) Legend West Valley Highway Sidewalks (CMAQ Funded) West Valley Highway (TIB Funded) Pedestrian Signal (TIB Funded) - ■ O 24 Transportation & Infrastructure Committee Minutes January22, 2018 C. Grant Acceptance: West Valley Highway (1-405 to Strander Boulevards Staff is seeking Council approval to accept a State Transportation Improvement Board grant *in the amount of $2,434,380 for design and construction of the West Valley Highway project. The project will construct the missing northbound through lane, complete sidewalk gaps on the east side, widen sidewalks on the west side from the Pedestrian/Bicycle Bridge to Longacres Way, and install a pedestrian activated signal across West Valley Highway. The City has a required match of $1,338,240, available through sources such as other grants, general revenue and impact fee revenue. The CIP would need to be amended to allocate $200,000 to 2018/2019. Tukwila must certify full funding of the project by November 17, 2018 or risk losing the grant. Councilmember Quinn recommended engaging WSDOT on this important project as they are currently working on an update to the State's walking and biking plan and he serves on the steering committee. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 5, 2018 REGULAR CONSENT AGENDA. III. MISCELLANEOUS SCATBd (South County Area Transportation Board) Councilmember Hougardy wishes to continue on SCATBd for 2018. SCATBd's legislative agenda was just released and it includes new financing tools to address aging infrastructure as well as solutions to address reduction of gas tax revenue. 2018 Committee Work Plan Committee members and staff reviewed the preliminary work plan for the Transportation & Infrastructure Committee, which lists Capital Projects and other items expected to be presented to the Committee this year by estimated quarter. The Committee requested an overview of the Annual Overlay and Repair Program at a future meeting. Chair McLeod stated that he would like information on the costs of crosswalk and stop sign installation, which will help the Committee make future decisions around traffic calming actions. The Transportation Committee Meeting adjourned at 6:44 p.m. Committee Chair Approval TM Minutes by LH, reviewed by GL 25 26 City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: January 31, 2018 SUBJECT: Report for February 5, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Comprehensive Annual Financial Report (CAFR) Award: Each year the Government Finance Officer Association (GFOA) reviews Comprehensive Annual Financial Reports (CAFR) prepared and submitted by government entities. The Tukwila Finance Department received the 2016 CAFR Award from GFOA. This is the 30th year in a row Tukwila has received this award. • Foster High School Future Business Leaders of America (FBLA): Finance Director Peggy McCarthy met with the Foster High School Future Business Leaders of America club on January 8. She will serve as a judge at the FBLA Regional Conference on February 3. • King County City Manager/City Administrator Meeting: City Administrator David Cline attended a joint King County/Snohomish County City Managers/City Administrators meeting at Shoreline City Hall on January 10. The meeting included a discussion about a new regional economic alliance, received a legislative update from the Association of Washington Cities, a presentation from E -Gov Alliance, a presentation from Snohomish County Department of Emergency Management on the Opioid Epidemic and an update from Sound Cities Association. • Seattle Southside Chamber of Commerce Economic Development Forecast Luncheon: Mayor Ekberg, Councilmembers Kathy Hougardy and Kate Kruller, City Administrator David Cline and Business Relations Manager Brandon Miles attended the Seattle Southside Chamber of Commerce Economic Development Forecast Luncheon on January 12 where Economic Development Administrator Derek Speck gave a presentation on Tukwila's economy. • SCATBoard Meeting: Community Development staff attended the monthly meeting of SCATBrd with Councilmember Hougardy on January 16. Councilmember Hougardy served on a committee to develop SCATBrd's 2018 Legislative Agenda, which was adopted at the meeting and includes: (1) Local jurisdictions need new financing tools to Tukwila City Halt • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 27 City Administrator's Report January 31, 2018 Page 2 adequately address aging infrastructure. (2) Projections for tax revenue show a 45% decrease over the next ten years. The Road Usage Charge pilot program has the potential to replace the gas tax and generate revenues based on where road use occurs and will give local jurisdictions the ability to maintain and preserve aging transportation infrastructure. • Regional Transit Committee: Community Development staff attended the monthly meeting of the Regional Transit Committee and the SCA Regional Transit Committee Caucus. The group continues to discuss ways for cities to work with Metro to implement Metro Connects which require updates to Metro's Strategic Plan and Service Guidelines to implement new routes in Metro Connects. • Washington State Department of Transportation (WSDOT) Technical Advisory Group: Transportation Demand Management staff attended the WSDOT Technical Advisory Group meeting on January 18. The meeting included a group exercise to assist with identifying priority areas for the 2019-2023 Commute Trip Reduction Board Strategic Plan. • Regional Mobility Grant and Sea -Tac Airport Pilot Program Grant: Transportation Demand Management staff met with King County Metro and Port Jobs staff to discuss logistics for Regional Mobility Grant and Sea -Tac Airport Pilot Program grant implementation. Both grants will be implemented through June of 2019 and will focus on reducing drive alone commute trips to/from employment centers in south King County, such as Westfield Southcenter Mall. • Regional Trails Steering Committee Meeting: Parks & Recreation Director Rick Still and Parks & Recreation Manager Robert Eaton attended the Regional Trails Steering Committee meeting hosted by King County. Approximately 45 other professionals representing at least 25 different agencies in King County were in attendance. Eric Oberg, Director of Trail Development - Rails to Trails Conservancy spoke at the meeting. II. Community Events • MLK Jr. Day of Service: Green Tukwila held the MLK Jr. Day of Service on January 15 where 44 total volunteers contributed 109 hours of work. Olena Perry organized the event and Carol Lumb from Community Development, Tesh Edesa from the Park Maintenance crew and Ivan Cockrum, resident and Parks Commissioner served as work crew leaders. III. Staff Updates Public Safety • Child Exploitation Task Force (CETF): On January 9 Chief Linton and the Anti -Crime Team attended an FBI briefing on Child Exploitation Task Force (CETF). The briefing covered what CETF does, what they're up against, and their collective accomplishments, primarily as they relate to child sex trafficking in 2017. Anti -Crime Team Detective David Cruz serves on the task force. • Villages at South Station Neighborhood Meeting: On January 10 Chief Linton, Acting Commander Boyd, Sergeant Anderson, Officers Valdez, Masters, and Tiemann, Detectives Rusness and Kunsmann, and Chris Partman attended a neighborhood 28 Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov City Administrator's Report January 31, 2018 Page 3 meeting at Villages at South Station. Approximately 50 residents attended. Issues discussed included concerns about drug activities and homelessness. Next steps include: Adjusting coverage/patrols to target problem times, contacting ValleyComm to flag the property for quick dispatch, work with management on documentation of problem residents/units, schedule a meeting with King County Housing Authority about this complex and work with residents/managers to form a blockwatch. The group plans to meet again in 4 — 6 weeks. Project Updates • Shoreline Restoration Partnership: The City continued to partner with BECU and Forterra on shoreline restoration in 2017. As part of this ongoing project, EarthCorps joined the partnership team and, using a WRIA 9 Green the Green grant that they received, restored an additional 20,000 square feet of shoreline at the BECU restoration site. This 2 -year (2016-2017) restoration included invasive species control, planting, mulch installation, and irrigation along 585 linear feet of shoreline, planting and maintaining over 1100 native trees and shrubs, and 800 live stakes and approximately 946 hours of labor. • Washington Place: The Developer plans to open the hotel and apartments in Spring 2018. • TUC Pedestrian/Bicycle Bridge: Estimated Completion: February 2018 Irrigation, planting, and topsoil were installed on the west side of the bridge. Sections of the concrete curb and gutter along West Valley Highway have been replaced. The handrails should arrive soon. • 42-1 Ave Phase Ill: Estimated Completion: August 2018 Excavation for the south culvert is complete. A permit modification request for the Phase 2 stream bypass has been submitted to the US Corp of Engineers and is under review. The power and communications trenches continue to progress up the hill from the SR 518 overpass. A large drainage vault is being installed on S 158th St west of 42nd Ave S and S 158th St remains closed to through traffic west of 42nd. We expect to complete this task and reopen S 158th St by mid- February. We expect 42nd Ave S to remain closed through the first quarter of 2018. • BAR Bridge Rehabilitation: Estimated Completion: December 2018 Crews have started removing the asphalt on the road deck and shifting traffic to accommodate the construction. Work on the substructure continues with excavation for the soil amendments and the footing improvements on the west end. Contractor is also preparing to install the under -deck work platform. Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to local schools. Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 29 City Administrator's Report January 31, 2018 Page 4 • Arts Commission: No vacancies. • Civil Service Commission: Vacant Position: Position #2 Resident. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. • Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6 Business Representative. One application received. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: • Park Commission: Vacant Positions: Position #3 Resident and Student Representative. One application received. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response January 16, 2018 Council Meeting Councilmember Kruller indicated the following questions were asked during a recent Council Coffee Chat: 1) Will there be public meeting space at the new Justice Center, and if so, how much space and the proposed design of the space. 1) The Emergency Operations Center, which will be located in the Justice Center, is currently planned to have meeting spaces available for civic events. The details are still in the design phase. 2) When will an update be provided on Code Enforcement? 2) Code Enforcement updates are currently planned as part of the work plan in the Community Development and Neighborhoods Council Committee. 3) Is City staff working with the Church by the Side of the Road on an easement issue? 3) City staff have been in contact with representatives of the Church by the Side of the Road on an easement issue. Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 30 TUKWILA PUBLIC SAFETY PLAN Monthly Update January 31, 2018 Overall Plan Outreach • The project team will hold two open houses in 2018; plans are currently underway for 2018 outreach and will be shared with Council when complete. Financial Oversight Committee • The Financial Oversight will meet twice in 2018 per the charter. Siting Advisory Committee • The Siting Advisory Committee will begin meeting quarterly in 2018 for updates on siting as well as review and advice on public engagement. Near-term Council Decisions and Key Dates • Fire Station 51 final Schematic Design review and pricing with GCCM input to Public Safety Committee and Council; costs have escalated and Council will be briefed in detail February 5 at Committee and 12 at the COW • Fire Stations and Justice Center Envelope Consultant procurement and proposed contract to Public Safety Committee and Council • Finance Committee reviewing process for addressing the Public Safety Plan funding gap; expects to make recommendations to full Council this spring Fire Stations Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports. • The Fire Station 54 site has a voluntarily signed purchase and sale agreement with the owner. Architecture and Programming • Architectural program has been reviewed and approved by the team. • Schematic Design for 51 completed December 2017. • Concurrent review and pricing by GCCM Contractor, Lydig, and estimating consultant has been completed and will be shared with Council in February. Design and Permitting 31 • Schematic Design phase began for Station 51 in late August and completed December 2017. • Pre -application meeting with City permit staff was held in December. Design team is following up on items identified by City permit staff. • Design Development for Station 51 anticipated to begin mid-February. • Schematic Design phases scheduled to begin for 52 and 54 in June, 2018. Bidding and Construction • Pre -construction services starting with 51 Schematic estimate underway. • Bidding and construction phases scheduled to begin for 51 in September, 2018. • Bidding and construction phases scheduled to begin for 52 and 54 in July, 2019. Justice Center Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • The City has signed purchase and sale agreements with two of the nine properties on the Justice Center site and continues to work with land owners to identify other voluntary transactions. • Eminent domain petitions have been filed on all of the Justice Center properties where the City does not have a signed purchase and sale agreement, though the goal remains to have voluntary agreements. Architecture and Programming • DLR Group's Building Program Report was submitted December 8. Program and Estimate was presented to Public Safety Committee in December and Council in January. Design and Permitting • Schematic Design phase kicked off in January. Anticipated to be completed, with SD cost estimate, in Spring. Bidding and Construction • Project received GC/CM approval from State Project Review Committee on November 30. • GC/CM solicitation started in December, seven (7) proposals were received from GC/CM firms in January, short-listed to three (3) firms, with anticipated selection of a recommended GC/CM in February, and pre -construction contract to Council in March. 32 • Construction scheduled to begin in April, 2019. Public Works Facility Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • Eminent domain petitions have been filed on all three of the Public Works properties, though the goal remains to have voluntary agreements. Architecture and Programming • Phases scheduled to begin in 2018. Design and Permitting • Phases scheduled to begin in June, 2018. Bidding and Construction • Phases scheduled to begin in September, 2019. Budget • Attached. Schedule February 2018 • Fire Station 51 final Schematic Design review and pricing with GCCM input to Public Safety Committee and Council • Fire Station 51 design development begins • Fire Stations and Justice Center Envelope Consultant procurement and proposed contract to Public Safety Committee and Council • Finance Committee to outline process for meeting the funding gap March 2018 • Justice Center GC/CM pre -construction contract to Public Safety Committee and Council 33 • Fire Stations and Justice Center additional consultant contracts to Public Safety Committee and Council • Justice Center permitting pre -application • City Shops facility contracting method update • Open House #4 (1 of 2 open houses 2018) • Finance Committee and staff working to address funding gap April 2018 • Final contracting method determination for City Shops facility • Justice Center schematic design cost estimate update with GCCM involvement • Justice Center design development begins • Finance Committee and staff working to address funding gap May 2018 • Fire Station 51 construction documentation process begins • Fire Station 51 design development cost estimate with GCCM involvement • Justice Center design review for permitting • Target for full Council discussion of Public Safety Plan funding gap with Finance Committee recommendations June 2018 • Fire Station 52 and 54 schematic design begins • City Shops facility program update July 2018 • Final contracting method determination for City Shops facility August 2018 • Fire Station 51 subcontractor bid procurement begins September 2018 • Fire Station 52 and 54 GCCM pre -construction services begin • Open House #5 (2 of 2 open houses 2018) • Potential Fire Station 51 Early Works Permit 34 October 2018 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Fire Station 51 building permit issued • Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement • Justice Center construction documentation begins November 2018 • Fire Station 51 construction December 2018 • Public Works design update January 2019 • Fire Station 51 construction update 35 36 City of Tukwila - Public Safety Plan Conceptual Budget Summary YOE $ (in thousands) PUBLIC SAFETY PLAN - FUNDING Project YEAR OF EXPENDITURE (YOE) SUMMARY UTGO Impact Fees General Fund Enterprise Funds Total Facilities Public Safety Building Fire Stations (51, 52, 54) Public Works Shops FACILITIES TOTAL 28,629 18,824 4,750 47,453 $ 4,750 $ 858 14,747 15,605 $ 14,746 14,746 $ 28,629 24,432 29,493 82,554 Apparatus/Equipment 29,932 I $ 29,932 PLAN TOTAL 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 indicates voter approved PUBLIC SAFETY PLAN - FACILITIES Eire Station Program as of December 31, 2016 Project Budgets (in YOE $) Public Safety Building FS 51 FS 52 FS 54 City Shops TOTAL Category A/E Services (both design & CA) Land Acquisition Permits/Fees Construction (pre -con, const & tax) Construction Related Costs PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) 1,616 6,000 440 16,195 1,064 1,114 2,199 731 $ 0 255 7,809 1,047 460 1,145 356 $ 653 89 3,278 438 297 546 464 $ 862 116 4,273 551 397 665 869 $ 6,000 522 19,202 425 348 2,127 4,037 13,516 1,421 50,758 3,526 2,615 6,682 TOTAL $ 28,629 $ 11,446 $ 5,657 $ 7,329 $ 29,493 $ 82,554 1/10/2017 38 PROJECT COSTS CITY OF TUKWILA Public Safety Plan Fire Stations - 51, 52, 54 Schematic Design Budget Summary (HIGH) YOE $ (in thousands) 1/30/2018 Project Category Fire Station Programa REVISED BUDGET ESTIMATE (5/23/17) FS51 9,426 sf FS 52 15,068 sf FS 54 9,287 sf TOTAL 33,781 sf A/E Services (both design & CA) 635 1,052 626 2,314 FUNDING GAP 763 Land Acquisition 653 862 1,516 1 Permits/Fees 166 301 164 631 172 Construction (pre -con, const, tax) 6,324 9,547 6,233 22,105 6,744 Construction Related Costs (incl bond) 657 1,184 709 2,550 514 PM Services (incl other prof svcs) 300 576 305 1,181 28 Contingency (incl Construction & Proj) 749 1,094 765 2,608 252 TOTAL $ 9,486 $ 13,755 $ 9,665 $ 32,906 8,474 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. Project Category FS51 1 11,933 sf FS 521 15,068 sf FS 54 11933 sf TOTAL 38,934 sf A/E Services (both design & CA) 899 1,244 1,003 3,146 FUNDING GAP 1,595 Land Acquisition 854 854 (661) Permits/Fees 234 353 262 849 390 Construction (pre -con, const, tax) 8,956 12,677 9,935 31,568 16,208 Construction Related Costs (incl bond) 931 1,398 1,039 3,367 1,331 PM Services (incl other prof Svcs) 426 687 476 1,589 435 Contingency (incl Construction & Proj) 1,062 1,294 1,185 3,541 TOTAL $ 12,509 $ 17,652 $ 14,753 $ 44,914 1,185 $ 20,482 39 Project Category FS51 17,950 sf FS 52 6,567 sf FS 54 8,228 sf TOTAL 32,"45 s= A/E Services (both design & CA) 731 356 464 1,551 Land Acquisition - 653 862 1,515 Permits/Fees 255 89 116 460 Construction (pre -con, const, tax) 7,809 3,278 4,273 15,360 Construction Related Costs (incl bond) 1,047 438 551 2,036 PM Services (incl other prof svcs) 460 297 397 1,154 Contingency (incl Construction & Proj) 1,145 546 665 2,356 TOTAL $ 11,446 $ 5,657 $ 7,329 $ 24,432 Project Category Fire Station Programa REVISED BUDGET ESTIMATE (5/23/17) FS51 9,426 sf FS 52 15,068 sf FS 54 9,287 sf TOTAL 33,781 sf A/E Services (both design & CA) 635 1,052 626 2,314 FUNDING GAP 763 Land Acquisition 653 862 1,516 1 Permits/Fees 166 301 164 631 172 Construction (pre -con, const, tax) 6,324 9,547 6,233 22,105 6,744 Construction Related Costs (incl bond) 657 1,184 709 2,550 514 PM Services (incl other prof svcs) 300 576 305 1,181 28 Contingency (incl Construction & Proj) 749 1,094 765 2,608 252 TOTAL $ 9,486 $ 13,755 $ 9,665 $ 32,906 8,474 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. Project Category FS51 1 11,933 sf FS 521 15,068 sf FS 54 11933 sf TOTAL 38,934 sf A/E Services (both design & CA) 899 1,244 1,003 3,146 FUNDING GAP 1,595 Land Acquisition 854 854 (661) Permits/Fees 234 353 262 849 390 Construction (pre -con, const, tax) 8,956 12,677 9,935 31,568 16,208 Construction Related Costs (incl bond) 931 1,398 1,039 3,367 1,331 PM Services (incl other prof Svcs) 426 687 476 1,589 435 Contingency (incl Construction & Proj) 1,062 1,294 1,185 3,541 TOTAL $ 12,509 $ 17,652 $ 14,753 $ 44,914 1,185 $ 20,482 39 40 S 0 J TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN Project Schedule DECEMBER ▪ site selection program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy ▪ completed ♦ public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB Start Finish % Done 2016 2017 2018 2019 2020 2021 JFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOND CITY/SOJ KICK-OFF MTG 10/05/16 10/05/16 100% CITY VOTE 11/08/16 10/31/19 100% ■ BOND SALE 12/01/16 12/31/16 100% PUBLIC OUTREACH -SITE SELECTON 01/01/17 12/31/21 32% t 1111' lit It JUSTICE CENTER 02/06/17 05/25/20 10% I II p I STATION 51 02/24/17 09/27/19 22% I I I I I I C I A F' B STATION 52 02/20/17 06/05/20 12% I I I — D I I I I 13 I A I I I STATION 54 02/20/17 06/05/20 12% I I D IE D Ir A I I I I - I P I I - A I I CITY SHOPS 02/20/17 04/09/21 5% MI I ▪ site selection program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy ▪ completed ♦ public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB 42 Upcoming Meetings & Events February 2018 5th (Monday) 6th (Tuesday) 7th (Wednesday) 8th (Thursday) 9th (Friday) 10th (Saturday) ➢ Civil. l Servervice ➢ Finance Cmte, 5:30 PM (Hazelnut Conference Room ➢ Library Advisory Board, 5:30 PM NEW TIME (Community Center) ➢ COPCAB, 6:30 PM (Duwamish Conference Room) ➢ Arts Commission Special Meeting (retreat), 9:00 AM (Community Center) Commission, 5:00 PM CANCELLED ➢ Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ New Employee Reception 6:30 PM (City Hall lobby) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) 12th (Monday) 13th (Tuesday) 14th (Wednesday) 15th (Thursday) 16th (Friday) 17th (Saturday) ➢ Transportation & Infrastructure Cmte., 5:30 PM (Foster Conference Room) ➢ CityCouncil Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Community Development & Neighborhoods Cmte., 5:30 PM (Hazelnut Conference Room) ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer Dist., 3460 S 148th) > Park Commission, 5:30 PM (Community Center) Volunteer Appreciation / Fair 6:00-7:00 PM (Community Center Atrium) Join us for an evening celebrating volunteers and their impact in our community. For more information contact Shannon at 206-768-2822. ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59th Ave S.) ➢ Planning Commission, Public Hearing. 6:30 PM (Council Chambers) > Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf Room. Contact Erika Eddins at 206-433-1816. >Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206-431-219.7 ➢Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) A contract amendment with BERKforfire and parks impact fees. (B) Financing the Public Safety Plan. > Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Shannon Fisher at 206-767-2312. > Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢ Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) Fire Station 51 schematic design. (B) A contract for Public Safety Plan building envelope consultant. (C) Fire Department apparatus purchase. ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Louise Jones -Brown at 206-244-4478. >Tukwila Int'1. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815. >Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Foster Conf. Room. Contact Laurel Humphrey at 206-433-8993. 43 Tentative Agenda Schedule MONTH MEETING 1 - REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. February 5 See agenda packet cover sheet for this week's agenda: February 5, 2018 Regular Meeting. 12 Special Issues: 20 (Tuesday) Unfinished Business: 26 Special Presentations: An ordinance relating to the speed limit for Type 1, Type 2, and Type 3 trucks, as defined by the American Association of State Highway Officials (AASHTO) on a portion of 42nd Avenue South. An ordinance relating to the speed limit for Type 1, Type 2, and Type 3 trucks, as defined by the American Association of State Highway Officials (AASHTO) on a portion of 42nd Avenue South. -2018 Tukwila GreenWorks Award for Business Recycler of the Year: Wilder Environmental Consulting. -Think Green scholarship awards to Foster High School students. -Police Department Awards: Life saving medal awarded to Officer Patrick Hisa and Officer Isaiah Harris. Public Hearing: Comprehensive Plan and Zoning Map amendments for the Ryan Hill Neighborhood. 44