HomeMy WebLinkAboutReg 2018-02-05 Item 7C - Report - City Administrator / Public Safety Plan Monthly UpdateTO:
FROM:
DATE:
SUBJECT:
City of Tukw la
Mayor's Office - David Cline, City Admin itratar
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
David Cline, City Administrator
January 31, 2018
Report for February 5, 2018 Regular Council Meeting
AUan Ekberg,' Mayor
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
Intergovernmental Update
• Comprehensive Annual Financial Report (CAFR) Award: Each year the
Government Finance Officer Association (GFOA) reviews Comprehensive Annual
Financial Reports (CAFR) prepared and submitted by government entities. The Tukwila
Finance Department received the 2016 CAFR Award from GFOA. This is the 30th year
in a row Tukwila has received this award.
• Foster High School Future Business Leaders of America (FBLA): Finance Director
Peggy McCarthy met with the Foster High School Future Business Leaders of America
club on January 8. She will serve as a judge at the FBLA Regional Conference on
February 3.
• King County City Manager/City Administrator Meeting: City Administrator David
Cline attended a joint King County/Snohomish County City Managers/City
Administrators meeting at Shoreline City Hall on January 10. The meeting included a
discussion about a new regional economic alliance, received a legislative update from
the Association of Washington Cities, a presentation from E -Gov Alliance, a
presentation from Snohomish County Department of Emergency Management on the
Opioid Epidemic and an update from Sound Cities Association.
• Seattle Southside Chamber of Commerce Economic Development Forecast
Luncheon: Mayor Ekberg, Councilmembers Kathy Hougardy and Kate Kruller, City
Administrator David Cline and Business Relations Manager Brandon Miles attended the
Seattle Southside Chamber of Commerce Economic Development Forecast Luncheon
on January 12 where Economic Development Administrator Derek Speck gave a
presentation on Tukwila's economy.
• SCATBoard Meeting: Community Development staff attended the monthly meeting of
SCATBrd with Councilmember Hougardy on January 16. Councilmember Hougardy
served on a committee to develop SCATBrd's 2018 Legislative Agenda, which was
adopted at the meeting and includes: (1) Local jurisdictions need new financing tools to
Tukwila City Hall 6200 Saute nt r Stuloyard Tukwila WA 98188 2064334800 • W b ita: Tuk ilalAgov
27
City Administrator's Report
January 31, 2018
Page 2
adequately address aging infrastructure. (2) Projections for tax revenue show a 45%
decrease over the next ten years. The Road Usage Charge pilot program has the
potential to replace the gas tax and generate revenues based on where road use occurs
and will give local jurisdictions the ability to maintain and preserve aging transportation
infrastructure.
• Regional Transit Committee: Community Development staff attended the monthly
meeting of the Regional Transit Committee and the SCA Regional Transit Committee
Caucus. The group continues to discuss ways for cities to work with Metro to implement
Metro Connects which require updates to Metro's Strategic Plan and Service Guidelines
to implement new routes in Metro Connects.
• Washington State Department of Transportation (WSDOT) Technical Advisory
Group: Transportation Demand Management staff attended the WSDOT Technical
Advisory Group meeting on January 18. The meeting included a group exercise to
assist with identifying priority areas for the 2019-2023 Commute Trip Reduction Board
Strategic Plan.
• Regional Mobility Grant and Sea -Tac Airport Pilot Program Grant: Transportation
Demand Management staff met with King County Metro and Port Jobs staff to discuss
logistics for Regional Mobility Grant and Sea -Tac Airport Pilot Program grant
implementation. Both grants will be implemented through June of 2019 and will focus on
reducing drive alone commute trips to/from employment centers in south King County,
such as Westfield Southcenter Mall.
• Regional Trails Steering Committee Meeting: Parks & Recreation Director Rick Still
and Parks & Recreation Manager Robert Eaton attended the Regional Trails Steering
Committee meeting hosted by King County. Approximately 45 other professionals
representing at least 25 different agencies in King County were in attendance. Eric
Oberg, Director of Trail Development - Rails to Trails Conservancy spoke at the
meeting.
II. Community Events
• MLK Jr. Day of Service: Green Tukwila held the MLK Jr. Day of Service on January 15
where 44 total volunteers contributed 109 hours of work. Olena Perry organized the event
and Carol Lumb from Community Development, Tesh Edesa from the Park Maintenance
crew and Ivan Cockrum, resident and Parks Commissioner served as work crew leaders.
111. Staff Updates
Public Safety
• Child Exploitation Task Force (CETF): On January 9 Chief Linton and the Anti -Crime
Team attended an FBI briefing on Child Exploitation Task Force (CETF). The briefing
covered what CETF does, what they're up against, and their collective accomplishments,
primarily as they relate to child sex trafficking in 2017. Anti -Crime Team Detective David
Cruz serves on the task force.
• Villages at South Station Neighborhood Meeting: On January 10 Chief Linton, Acting
Commander Boyd, Sergeant Anderson, Officers Valdez, Masters, and Tiemann,
Detectives Rusness and Kunsmann, and Chris Partman attended a neighborhood
28
Phone; 2 -433-1800 • Email: yo Tukwila A.gov • Ueb ite: Tukw l A.gov
City Administrator's Report
January 31, 2018
Page 3
meeting at Villages at South Station. Approximately 50 residents attended. Issues
discussed included concerns about drug activities and homelessness. Next steps
include: Adjusting coverage/patrols to target problem times, contacting ValleyComm to
flag the property for quick dispatch, work with management on documentation of
problem residents/units, schedule a meeting with King County Housing Authority about
this complex and work with residents/managers to form a blockwatch. The group plans
to meet again in 4 — 6 weeks.
Project Updates
• Shoreline Restoration Partnership: The City continued to partner with BECU and
Forterra on shoreline restoration in 2017. As part of this ongoing project, EarthCorps
joined the partnership team and, using a WRIA 9 Green the Green grant that they
received, restored an additional 20,000 square feet of shoreline at the BECU restoration
site. This 2 -year (2016-2017) restoration included invasive species control, planting,
mulch installation, and irrigation along 585 linear feet of shoreline, planting and
maintaining over 1100 native trees and shrubs, and 800 live stakes and approximately
946 hours of labor.
• Washington Place: The Developer plans to open the hotel and apartments in Spring
2018.
• TUC Pedestrian/Bicycle Bridge: Estimated Completion:
February 2018
Irrigation, planting, and topsoil were installed on the west side of the bridge. Sections of
the concrete curb and gutter along West Valley Highway have been replaced. The
handrails should arrive soon.
• 4211-4 Ave Phase III: Estimated Completion: August
2018 Excavation for the south culvert is complete. A permit modification request for the
Phase 2 stream bypass has been submitted to the US Corp of Engineers and is under
review. The power and communications trenches continue to progress up the hill from
the SR 518 overpass. A large drainage vault is being installed on S 158th St west of 42nd
Ave S and S 158th St remains closed to through traffic west of 42nd. We expect to
complete this task and reopen S 158th St by mid- February. We expect 42nd Ave S to
remain closed through the first quarter of 2018.
• BAR Bridge Rehabilitation: Estimated Completion:
December 2018
Crews have started removing the asphalt on the road deck and shifting traffic to
accommodate the construction. Work on the substructure continues with excavation for
the soil amendments and the footing improvements on the west end. Contractor is also
preparing to install the under -deck work platform.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
Phone; 2 -433-1800
Ern;
yo r Tukwi l A.g v • Website; Tukwi a kg v
29
City Administrator's Report
January 31, 2018
Page 4
• Arts Commission: No vacancies.
• Civil Service Commission: Vacant Position: Position #2 Resident.
• Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student
Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. One application received.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee:
• Park Commission: Vacant Positions: Position #3 Resident and Student Representative.
One application received.
• Planning Commission: No vacancies.
IV. Resaonses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
January 16, 2018
Council Meeting
Councilmember Kruller indicated
the following questions were
asked during a recent Council
Coffee Chat:
1) Will there be public meeting
space at the new Justice Center,
and if so, how much space and
the proposed design of the space.
1) The Emergency Operations
Center, which will be located in
the Justice Center, is currently
planned to have meeting spaces
available for civic events. The
details are still in the design
phase.
2) When will an update be
provided on Code Enforcement?
2) Code Enforcement updates are
currently planned as part of the
work plan in the Community
Development and Neighborhoods
Council Committee.
3) Is City staff working with the
Church by the Side of the Road
on an easement issue?
3) City staff have been in contact
with representatives of the Church
by the Side of the Road on an
easement issue.
30
Phone: 2 -433 1800 • Email: Mayor Tukwi al A.gov • Website: Tukwi aWkgov
TUK ILA PUBLIC SAFETY PLAN
Monthly Update
January 31, 2018
Overall Plan
Outreach
* The project team will hold two open houses in 2018; plans are currently underway for
2018 outreach and will be shared with Council when complete.
Financial Oversight Committee
• The Financial Oversight will meet twice in 2018 per the charter.
Siting Advisory Committee
• The Siting Advisory Committee will begin meeting quarterly in 2018 for updates on siting
as well as review and advice on public engagement.
Near-term Council Decisions and Key Dates
• Fire Station 51 final Schematic Design review and pricing with GCCM input to Public
Safety Committee and Council; costs have escalated and Council will be briefed in detail
February 5 at Committee and 12 at the COW
• Fire Stations and Justice Center Envelope Consultant procurement and proposed
contract to Public Safety Committee and Council
• Finance Committee reviewing process for addressing the Public Safety Plan funding gap;
expects to make recommendations to full Council this spring
Fire Stations
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports.
• The Fire Station 54 site has a voluntarily signed purchase and sale agreement with the
owner,
Architecture and Programming
• Architectural program has been reviewed and approved by the team
• Schematic Design for 51 completed December 2017.
• Concurrent review and pricing by GCCM Contractor, Lydig, and estimating consultant
has been completed and will be shared with Council in February.
Design and Permitting
31
Schematic Design phase began for Station 51 in late August and completed December
2017.
Pre -application meeting with City permit staff was held in December. Design team is
following up on items identified by City permit staff.
Design Development for Station 51 anticipated to begin mid-February.
Schematic Design phases scheduled to begin for 52 and 54 in June, 2018.
Bidding and Construction
• Pre -construction services starting with 51 Schematic estimate underway.
• Bidding and construction phases scheduled to begin for 51 in September, 2018.
• Bidding and construction phases scheduled to begin for 52 and 54 in July, 2019.
Justice Center
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• The City has signed purchase and sale agreements with two of the nine properties on
the Justice Center site and continues to work with land owners to identify other
voluntary transactions.
• Eminent domain petitions have been filed on all of the Justice Center properties where
the City does not have a signed purchase and sale agreement, though the goal remains
to have voluntary agreements.
Architecture and Programming
• DLR Group's Building Program Report was submitted December 8. Program and
Estimate was presented to Public Safety Committee in December and Council in
January.
Design and Permitting
• Schematic Design phase kicked off in January. Anticipated to be completed, with SD
cost estimate, in Spring.
Bidding and Construction
• Project received GC/CM approval from State Project Review Committee on November
30.
• GC/CM solicitation started in December, seven (7) proposals were received from GC/CM
firms in January, short-listed to three (3) firms, with anticipated selection of a
recommended GC/CM in February, and pre -construction contract to Council in March.
32
Construction scheduled to begin in April, 2019.
Public Works Facility
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• Eminent domain petitions have been filed on all three of the Public Works properties,
though the goal remains to have voluntary agreements.
Architecture and Programming
• Phases scheduled to begin in 2018.
Design and Permitting
• Phases scheduled to begin in June, 2018.
Bidding and Construction
• Phases scheduled to begin in September, 2019.
Budget
Attached.
Schedule
February 2018
• Fire Station 51 final Schematic Design review and pricing with GCCM input o Public
Safety Committee and Council
• Fire Station 51 design development begins
• Fire Stations and Justice Center Envelope Consultant procurement and proposed
contract to Public Safety Committee and Council
• Finance Committee to outline process for meeting the funding gap
March 2018
• Justice Center GC/CM pre -construction contract to Public Safety Committee and Comic'
33
Fire Stations and Justice Center additional consultant contracts to Public Safety
Committee and Council
Justice Center permitting pre -application
City Shops facility contracting method update
Open House #4 (1 of 2 open houses 2018)
Finance Committee and staff working to address funding gap
April 2018
• Final contracting method determination for City Shops facility
• Justice Center schematic design cost estimate update with GCCM involvement
• Justice Center design development begins
• Finance Committee and staff working to address funding gap
May 2018
• Fire Station 51 construction documentation process begins
• Fire Station 51 design development cost estimate with GCCM involvement
• Justice Center design review for permitting
• Target for full Council discussion of Public Safety Plan funding gap with Finance
Committee recommendations
June 2018
• Fire Station 52 and 54 schematic design begins
• City Shops facility program update
July 2018
• Final contracting method determination for City Shops facility
August 2018
• Fire Station 51 subcontractor bid procurement begins
September 2018
• Fire Station 52 and 54 GCCM pre -construction services begin
• Open House #5 (2 of 2 open houses 2018)
• Potential Fire Station 51 Early Works Permit
34
October 2018
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Fire Station 51 building permit issued
• Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement
• Justice Center construction documentation begins
November 2018
• Fire Station 51 construction
December 2018
• Public Works design update
January 2019
• Fire Station 51 construction update
36
City of Tukwila - Public Safety Plan
Conceptual Budget Summary
YOE $ (in thousands)
PUBLIC SAFETY PLAN - FUNDING
Project
YEAR OF EXPENDITURE (YOE) SUMMARY
UTGO Impact Fees General Fund Enterprise Funds Total
Facilities
Public Safety Building
Fire Stations (51, 52, 54)
Public Works Shops
FACILITIES TOTAL
28,629
18,824
4,750
47,453 $
4,750 $
858
14,747
15,605 $
14,746
14,746 $
28,629
24,432
29,493
82,554
Apparatus/Equipment
29,932 I $
29,932
PLAN TOTAL
77,385 $
4,750 $
15,605 $
14,746 $
112,486
indicates voter approved
PUBLIC SAFETY PLAN - FACILITIES
Eire Station Program
as of December 31, 2016
Project Budgets (in YOE $)
Public Safety
Building
FS 51 FS 52 FS 54 City Shops TOTAL
Category
A/E Services (both design & CA)
Land Acquisition
Permits/Fees
Construction (pre -con, const & tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
1,616
6,000
440
16,195
1,064
1,114
2,199
731 $
0
255
7,809
1,047
460
1,145
356 $
653
89
3,278
438
297
546
464 $
862
116
4,273
551
397
665
869 $
6,000
522
19,202
425
348
2,127
4,037
13,516
1,421
50,758
3,526
2,615
6,682
TOTAL $ 28,629 $ 11,446 $ 5,657 $ 7,329 $ 29,493 $ 82,554
1/10/2017
38
PROJECT COSTS
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52, 54
Schematic Design Budget Summary (HIGH)
YOE $ (in thousands)
:reStatiortPrograftv#4NETIALBUDGE7PESTIIVIATERNammip.
Project Category
A/E Services (both design & CA)
Land Acquisition
FS51 FS 52
17,950 sf 6,567 sf
731
356
653
FS 54
8,228 sf
1/30/2018
464
862
TOTAL
32,745 sf
Permits/Fees
255
89
116
Construction (pre -con, const, tax)
7,809
3,278
4,273
Construction Related Costs (incl bond)
1,047
438
551
PM Services (incl other prof svcs)
460
297
397
Contingency (incl Construction & Proj)
TOTAL
1,145
11,446
546
5,657
665
7,329
1,551
1,515
460
15,360
2,036
1,154
2,356
24,432
;eyStationPrograrnaitoREVt$EDBUDGETISTI:Is4ATE4812.3/11.152:::Pg$,„,.„.
Project Category
F5511 FS 52' FS 54
9,426 sf 15,068 sf
9,287 sf
A/E Services (both design & CA)
Land Acquisition
Permits/Fees
TOTAL
33,781 sf
2,314
763
653
862
1,516
166 301 164
Construction (pre -con, const, tax)
6,324
Construction Related Costs (incl bond)
PM Services (incl other prof svcs)
657
9,547 6,233
1,184 709
300
Contingency (incl Construction & Proj)
TOTAL
749
9,486
576 305
1,094 765
13,755 $ 9,665
631
172
22,105
6,744
2,550
514
1,181
28
2,608
252
32,906
1 The main fire station was originally identified as F551, but has been changed to F552 in the revised estimate.
.4024gitiMfte.
.owlAtow.040wmgaoa,
''''''''''''"Iifittil$1,046iltgipti..01$014:404400tfitIOMATED14411.41111,219112:111k,,,,
Project Category
A/E Services (both design & CA)
F5511 FS 52 ' FS54 TOTAL
11,933 sf 15,068 sf 11933 sf 38,934 sf
3,146
899
1,244
1,003
FUNDING
GAP
1,595
Land Acquisition
Permits/Fees
Construction (pre -con, const, tax)
Construction Related Costs (incl bond)
PM Services (incl other prof svcs)
234
8,956
931
426
353
12,677
1,398
687
854
262
9,935
1,039
476
854
849
31,568
3,367
1,589
(661)
390
16,208
1,331
435
Contingency (incl Construction & Proj)
TOTAL
1,062
12,509
1,294
17,652
1,185
14,753
3,541 1,185.
44,914
20,482
39
40
S
0
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TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
DECEMBER
▪ site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
▪ completed
♦ public outreach
COUNCILMEMBER DECISIONS
(A) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
Start
Finish
% Done
2016
2017
2018
2019
2020
2021
JFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOND
CITY/SOJ KICK-OFF MTG
10/05/16
10/05/16
100%
CITY VOTE
11/08/16
10/31/19
100%
■
BOND SALE
12/01/16
12/31/16
100%
PUBLIC OUTREACH -SITE SELECTON
01/01/17
12/31/21
32%
t
1111'
lit
It
JUSTICE CENTER
02/06/17
05/25/20
10%
I
II p
I
STATION 51
02/24/17
09/27/19
22%
I
I
I
I
I
I
C
I
A
F'
B
STATION 52
02/20/17
06/05/20
12%
I
I
I
—
D
I
I
I
I
13
I
A
I
I
I
STATION 54
02/20/17
06/05/20
12%
I
I
D
IE
D
Ir
A
I
I
I
I
-
I
P
I
I
-
A
I
I
CITY SHOPS
02/20/17
04/09/21
5%
MI I
▪ site selection
program/site selection
design and permitting
▪ bidding and construction
▪ move-in/occupancy
▪ completed
♦ public outreach
COUNCILMEMBER DECISIONS
(A) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB