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HomeMy WebLinkAboutCOW 2018-02-12 Item 3E - Public Safety Plan - Building Envelope Consultant for $80,000COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's reui Council review 02/12/18 RB for an envelope consultant for the Public Safety Plan Projects 2/12/18 02/20/18 RB ❑ Ordinance Mtg Date ❑ Bid Award Nltg Date ❑ Public Hearing A Date ❑ Other Altg Date CA'1IGORY /1 Di_'cusrion /1 Altg Date ALtg SPONSOR ❑Council ❑HR DCD Finance Fire TS ❑Pe -R ❑Police ❑Pr Court ITEM INFORMATION ITEM No. 3.E. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 02/12/18 AGENDA ITi.m TITLE, Contract for an envelope consultant for the Public Safety Plan Projects 2/12/18 Motion Dale 2/20/18 ❑ Resolution Mtg Dale ❑ Ordinance Mtg Date ❑ Bid Award Nltg Date ❑ Public Hearing A Date ❑ Other Altg Date CA'1IGORY /1 Di_'cusrion /1 Altg Date ALtg SPONSOR ❑Council ❑HR DCD Finance Fire TS ❑Pe -R ❑Police ❑Pr Court 11 Mayor SPONSOR'S Staff is seeking Council approval for a contract for building envelope services associated SUMMARY with the Public Safety Plan. R1 vIFIW1?D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ "Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: 2/5/18 COMMITTEE CHAIR: HOUGARDY 11 Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONsoR/ADMIN. CoMMrrrm,l. Mayor's Office Unanimous Approval; Forward to 2/12/18 Committee of the Whole COST IMPACT / FUND SOURCE EXPINDrrUR1? R1 QUIRI.D AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000 $ $000 Fund Source: PUBLIC SAFETY BONDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/12/18 MTG. DATE ATTACHMENTS 2/12/18 Informational Memorandum dated January 30, 2018 (updated after PS Com.) Contract with scope of services Minutes from the Public Safety Committee meeting of 2/5/18 2/20/18 82 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager BY: Justine Kim, Shiels Obletz Johnsen CC: Mayor Ekberg DATE: February 5, 2018 SUBJECT: Public Safety Plan, Envelope Consulting Services (Updated after PS Com) ISSUE Execute contracts to provide envelope consulting services for FS51, 52, 54 and Justice Center to implement the Public Safety Plan. BACKGROUND The City is moving forward with design activities and has identified the need for an envelope consultant to assist with the design and construction of FS51, 52, 54 and Justice Center to be built under the Public Safety Plan. The purpose of an envelope consultant is to assist the architect and GCCM durina design. from conceptual design through detail development, to inform the development of the building envelope design and specifications. Focus shall be on control of water penetration, air leakage, water vapor diffusion, and thermal continuity. Consultant will engage these proiects at the Design Development stage. reviewing and commenting on Design Development architectural drawings and specifications as well as attend design meetinas. review architectural assemblies and technical specifications for conformance. During Construction Documents phase the consultant will attend design meetings, review and comment on architectural drawings and specifications and assist the contractor and architect with bid questions specific to enclosure. The City engaged in a public procurement process that included advertising a request for proposals from interested firms in the Daily Journal of Commerce and Seattle times, reviewing and scoring proposals received and selecting a firm. JRS Engineering is being recommended as the selected firm. The City has confirmed that JRS Engineering is well qualified to conduct the work requested with experience providing envelope consulting services for new construction and public projects. We request authorization to contract for the design and bidding services of their proposal for FS51, 52, 54 and Justice Center. DISCUSSION JRS Engineering will execute the City's standard agreement for contract services, to provide the services described above. 83 INFORMATIONAL MEMO Page 2 FISCAL IMPACT: The cost estimate for envelop consulting services for the design phase only scope of work is $80,000 to be billed to the Public Safety Bond. RECOMMENDATION: Council is being asked to approve the envelope consulting design services contract for scopes of work and associated fees as described above and consider this item on at the February 12, 2018 Committee of the Whole meeting and subsequent February 20, 2018 Regular Meeting. ATTACHMENTS: Draft Contract for Envelope Services with Scope of Work 84 W:12018 Info MemoslEnvelope Consulting Services 2 5 18.docx City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR BUILDING ENVELOPE CONSULTING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and JRS Engineering, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Protect Designation. The Consultant is retained by the City to perform building envelope consulting services in connection with the project titled Public Safety Plan, Fire Stations 51, 52, 54 and Justice Center. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending July 2019, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than July 2019 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $80,000 including reimbursable expenses without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 85 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised 1-2013 86 Page 2 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination_Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA revised 1-2013 Page 3 87 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law: Venue: Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Jeff Speert JRS Engineering 12721 30th Avenue NE, Suite 200 Seattle, WA 98125 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised 1-2013 88 Page 4 DATED this day of , 20 CITY OF TUKWILA CONSULTANT By: Allan Ekberg, Mayor Attest/Authenticated: Printed Name: Title: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 89 90 RIC BUILDING EXCELLENCE EXHIBIT A PAGE7OF 10 6.0 AVAILABILITY AND CAPACITY The JRS staff proposed for this project have the capacity to complete design reviews and construction administration that follows as described in the schedule outlined in the RFP. All technical staff reside in the greater Seattle area. JRS Seattle may draw on support from the Vancouver or Calgary offices to address any specific technical issues or for administrative assistance. 7.0 PRICING Pricing for services for each of the 4 projects included in the RFP are below. A general description of the tasks undertaken within each phase are as follows: Design Development: In this phase, JRS will develop the accepted conceptual design in sufficient detail to allow the project team to start producing more detailed documents. We will complete the following • Perform a technical review of Schematic Design drawings. Provide comments and mark-ups to the Architect, identifying key areas requiring attention and highlighting issues and areas of discussion for the project team. Update conceptual recommendations for enclosure assemblies and materials • Attend design meetings, including one at the start of our work and one following a technical review. • Review the overall durability of building envelope elements considering required maintenance, renewals, and service life. • Help determine the efficient layering of building envelope elements to help simplify future repairs and replacements. • Review project materials' compatibility and resistance to various mechanisms of deterioration given their nature, function, and exposure. • Review HVAC recommendations and energy modeling, identify relevant building envelope coordination items, and recommend solutions. • Produce an Enclosure Basis of Design report for use and consideration by the Owner and Architect. Construction Documents: JRS will meet and coordinate with the project team, and attend design and construction team meetings as needed. We will review the Architect's construction documents for consistency with building envelope performance criteria established during earlier phases. • Perform technical reviews of Design Development drawings, including comments and mark-ups. Confirming Design Development phase recommendations and developing alternatives, if necessary due to budget and constructability constraints. • Revise the Enclosure Basis of Design report as needed. • Review Construction Documents for building science good practice for consistency with the enclosure basis for design. Produce marked up drawings and specifications with accompanying report for consideration by owner and architect. Bidding Assistance: JRS will perform the following services as -needed: • Respond to bidder questions and substitution requests. • Assist in leveling of bids. • Review and respond to value engineering suggestions made by the General Contractor (GC) and subcontractors. Submittal and RFI Review: JRS will review building enclosure shop drawings and submittals for conformance with established design concepts. We will assess design concepts for water resistance, air tightness and thermal performance — both within each system and at integration points between different building systems. RFIs will be reviewed and answered to resolve issues consistent with the enclosure design intent. WWW.JRSENGINEERING.COM 91 ni 1 BUILDING EXCELLENCE PAGE 8OF10 Pre -Installation Meeting: JRS will attend pre -construction meetings for critical envelope components on site with the Owner, Architect, GC, Installer, and Manufacturer's Representative to review site conditions, site-specific detail concerns, and installation procedures. We will provide comments to the GC for inclusion in meeting minutes. Mock-up Observation: We typically recommend mock-ups for critical and common components on projects. This commonly includes windows and other wall penetrations • Attend building envelope related mock-ups to review installation of building envelope systems, and evaluate their conformance with construction documents and industry good practice. • Provide recommendations to help resolve unforeseen conditions that may arise at mock-ups. • Document mock-ups in Field Review Reports. Field Reviews: JRS will attend the site to review ongoing installation of envelope components • At agreed-upon intervals, perform site visits to review in -progress installation of building envelope components and assemblies. • The intent of field reviews is to periodically compare observable in -progress building envelope component installation with architectural drawings, pertinent specifications, shop drawings, and mock-ups. • Document field reviews in written reports. Review items requiring action with site staff prior to leaving site. • Track Action Items arising from field reviews using our customized searchable database. Provide Action Item lists to the GC and construction team periodically during the course of construction, to address open items. • Reports are issued 24 hours after completion of review Window Testing: Although not required by code, water penetration resistance testing on installed window systems is considered good practice. JRS will review selected window/wall areas and perform testing in accordance with ASTM E-1105-00, using a calibrated rain rack and depressurizing the interior space to an appropriate level, as outlined in the specifications or applicable codes and standards. Temporary enclosure and a laborer, if required, are to be provided by others. A report for each test will be prepared outlining test protocol, describing observations, and where appropriate, presenting suggestions for possible modifications or improvements. Air Barrier Testing: JRS will conduct a field test of the entire building, or a portion thereof, in compliance with the 2015 Washington State Energy Code Section C402.4 — Air Leakage (Mandatory). JRS will provide the personnel and equipment required to perform this testing, and will prepare and deliver a written report of test results and findings. Building setup and preparation assistance from the Contractor will be necessary. Prior to testing, JRS will meet with the Contractor on site to coordinate and develop a detailed list of setup and preparation tasks. WWW. JRSENGINEERING.00M 92 EXHIBIT B BUILDING EXCELLENCE PAGE 9OF10 Fire Station 51 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 24 $3,240 $50 Construction Documents 2 meetings 2 reviews 51 $6,750 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIS and related documents 30 $4,050 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review 15 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $3,800 $0 SUBTOTAL $0 248 $39,945* $700 *Assumes 2 window tests completed in the same day. Fire Station 52 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 30 $4,050 $50 Construction Documents 2 meetings 2 reviews 65 $8,775 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 35 $4,725 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review 21 visits (assumes 3/month) 134 $18,000 $475 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $4,300 $0 SUBTOTAL 292 $46,430* $775 *Assumes 2 window tests completed in the same day. WWW. JRSENGINEERING.COM 93 Rai BUILDING EXCELLENCE PAGE 10OF10 Fire Station 54 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 24 $3,240 $50 Construction Documents 3 meetings 2 reviews 60 Construction Documents 2 meetings 2 reviews 51 $6,750 $100 Bidding Assistance Assist in answering Bidder questions 6 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 50 Submittal and RFI reviews Review of submittals, RFIs, ASIS and related documents 30 $4,050 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review 18 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $3,800 $0 SUBTOTAL $750 248 $39,945* $700 *Assumes 2 window tests completed in the same day. Justice Center _ Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 35 $4,725 $50 Construction Documents 3 meetings 2 reviews 60 $8,100 $150 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 50 $6,750 $0 Pre -installation meetings 3 meetings on site 21 $2,835 $100 Mock-up observations 2 mock-ups 16 $2,160 $50 Field review 18 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $7,100 $0 SUBTOTAL 303 $50,805* $750 *Assumes 2 window tests completed in the same day. - Composite Hourly Rate is $ 1 35/hour - Contracts will be awarded on a time -and -material basis by hourly rates. TOTAL (Including exterior walls and roof systems) 1,091 $177,125 $2,925 WWW.JRSENGINEERING.00M 94 $49,530 PROPOSAL JRS ENGINEERING EN-Y'ELOPt CSiJLiA1S CITY OF TUKWILA BUILDING ENVELOPE CONSULTING SERVICES FOR PUBLIC SAFETY PLAN PROJECTS PREPARED FOR: City of Tukwila c/o Carrie Holmes Axis Planning and Development Email: cholmes@axispnd.com DATE PREPARED: December 22, 2017 PREPARED BY: Jeff Speert, AIA, LEED®AP Principal ' - 142, Mad..sit':;511 Wit irrIi ' BUILDING EXCELLENCE 1C.O'LVER 300 -- CurcArio BAr-Jb7, 1,15, id: U4 320.10? CALCAP.'i 1 1,.+25 ?v1 :E Coicol,,,, AB, "1.2'E (403) 452,3377 15EAULL 372i 30 A. NE, 3 Fr V/A, 5,8125 l.(2O1) 728,2358 95 Request for Proposal Building Envelope Consulting Services for City of Tukwila Public Safety Plan REQUEST FOR PROPOSAL PROPOSAL CERTIFICATION FORM TO: Carrie Holmes, Owner's Representative The undersigned provider hereby certifies as follows: 1. That he/she has read the City of Tukwila RFP and the following Addenda and to the best of his/her knowledge has complied with the mandatory requirements stated herein: Addenda Number Issue Date 01 December 18, 2017 2. That he/she has had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked; they have been answered. 3. That the proposer's response is valid for 90 days. Dated at 10am , this 22nd of December (Signature) / Jeff Speert (Print Name) JRS Engineering (Company Name) 12721 30th Ave NE, Suite 200 (Address) Seattle (City) Washington (State) 98125 (Zip) Page 2 of 7 96 Principal (Title) jspeert@jrsengineering.com (Email Address) 206.728.2358 (Telephone Number) (Fax Number) 2017. Uf I BUILDING EXCELLENCE TABLE OF CONTENTS PROPOSAL CERTIFICATION FORM PROPOSAL 1 .0 EXECUTIVE SUMMARY 2.0 COMPANY PROFILE 3.0 PROJECT APPROACH AND METHODS 4.0 TEAM AND TEAM ORGANIZATION 5.0 AVAILABILITY AND CAPACITY 6.0 PRICING WWW.JRSENGINEERING.COM 97 riV BUILDING EXCELLENCE PAGE 1 OF 1 0 1.0 EXECUTIVE SUMMARY Based on the RFP documents and Addendum 1, JRS Engineering (JRS) understands that the City of Tukwila will be constructing new buildings with public safety functions. A new approximately 45,500 -square -foot justice center is planned, which will have two stories and include a police station, municipal court, and emergency operations center. Three new fire stations are also planned: ♦ Fire Station 51 — 9,426 square -foot, single -story structure ♦ Fire Station 52 — 15,068 square -foot, two-story structure ♦ Fire Station 54 — 9,287 square -foot, single -story structure JRS has provided building science consulting in the Northwest since 1998, and in Seattle since 2003 with an office in North Seattle. We have specialized in the building envelope and roofing since inception and have a staff of 54 in three offices. This allows us to provide a wide range of expertise and resources to meet our clients' needs. We strive to understand our clients' goals and modify our approach to meet those goals. Most of our consulting work in the Pacific Northwest is on new buildings and includes a variety of public and private uses. This includes museums, hospitals, offices, and fire stations. JRS thanks you for your consideration. Our architects and engineers are excited at the prospect of collaborating with the City of Tukwila in providing consulting services for these public safety structures. We understand that the scope of services for these projects includes design and construction phase support for building envelope components, for controlling water penetration, air leakage, water vapor diffusion, and thermal conductivity. We have assembled a well qualified team that will collaborate with the Architect and City Representatives to provide the services described in the RFP. Adam Neugebauer is our proposed Project Manager and main client contact. Jeff Speert, our Principal in Charge, will provide technical and management support. Jose Estrada will provide senior technical support. We have provided pricing based on an average (composite hourly rate) and an estimate of hours for each building. We would be happy to review our scope and pricing based on the City's requirements and expectations. 2.0 COMPANY PROFILE 2.1 BACKGROUND JRS Engineering Ltd was established in Vancouver, Canada in 1 998 to provide building envelope consulting services. Since then, we've become one of the Pacific Northwest's leading building envelope consulting firms. Due to demand for our technical expertise in Washington State, JRS Engineering Corporation was established in 2005 with an office in North Seattle. In 2015, local architect Jeff Speert, who had been with JRS Engineering Corporation since 2008 became a partner and the company was changed to an LLC. The Canadian and US offices work closely and share staff, clients, and technical and administrative resources. In 201 1 JRS opened an office in Calgary, Alberta to service a growing demand for building envelope consulting. JRS currently has 54 full-time staff (15 in Seattle, 5 in Calgary, and 34 in Vancouver), including 23 engineers, 6 architects, 9 technicians, 4 drafting technicians, 4 accountants, 2 office managers (Seattle and Vancouver), and 4 administrative and marketing (Seattle and Vancouver). Our technical staff specialize in the building envelope. 2.2 OUR CULTURE We strive to understand each client's project goals and modify our approach to suit those goals. With our diverse staff of engineers, architects, building scientists, technical specialists, contractors, energy modelers, and sustainability consultants, we are able to solve complex issues. JRS's approach is to provide a range of options based on performance, cost, and constructability. We educate clients and decision makers on each option, and help them determine the most appropriate choice for their projects. WWW.JRSENGINEERING.COM 98 BUILDING EXCELLENCE PAGE 2OF10 2.3 OUR CORE COMPETENCIES JRS's core technical competencies include design review of architect's documents for building science performance, production of enclosure details and construction support through review of work, submittals, attendance at mock-ups and testing of installed systems. We have expertise in: • Curtain Wall • Air Barriers • Glazing Systems • Waterproofing • Energy efficiency • Sloped and Flat Roofs Continuous Insulation • Below -Grade Waterproofing The majority of JRS's work in the Puget Sound is on new construction projects which gives us a strong understanding of current practices and cost-effective ways to achieve durable enclosures. 2.4 OUR CONSULTING SERVICES We consult on a wide variety of projects. From investigation and repair of existing buildings to full architectural design, JRS has the diverse skill set to meet your project needs. Our building envelope consulting services typically include: • Building Envelope Design • Window Testing • Architectural Design Review • Investigation and Assessment • Construction Administration • Thermal/Hygrothermal Modeling • Remediation and Renovation • Energy Analysis • Air Tightness Testing • Forensics • Window Wall Engineering • Building Enclosure Commissioning • Litigation Support • Facade (wall and roof cladding • Energy Consulting Attachment) Engineering 2.5 OFFICE LOCATIONS AND CONTACT INFORMATION JRS Enaineerina LLC Email: 12721 30th Ave. NE, 2nd Floor Adam Neugebauer Seattle, WA 98125 Project Manager Tel: (206) 728-2358 aneugebauer©jrsengineering.com Jeff Speert Principal in Charge jspeert©jrsengineering.com JRS Enaineerina Ltd 300 — 4595 Canada Way Burnaby, BC V5G 1 J9 115 — 1 925 1 8th Avenue NE Calgary, AB T2E 7T8 WWW.JRSENGINEERING.COM 99 BUILDING EXCELLENCE PAGE 3 OF 10 2.6 FIRM ORGANIZATION CHART 11°.;-11--JRS ENGINEERING JRS SEATTLE - 13 tr;liiri_ul • 2 admin & accc•unting Jeff Speert, AIA, LEF(„° .Ar. Pr rk ipul L)wrr.,tc.c `.y`rgtllr. Offi; Brod Carmichael AIA Sr. li,Ar:ine! Scirr.;r Spr-•Ci'?'�.1's' Jose Estrada, PE Ruild:r g S:irnic Sp>. c1c:C+t Dern Buck, Elf, SST 11 R.. Idin7 Fnvri>: !7e �:on4atrtirrt Charlie Tribe, t,.h =ru;ecr ay, wIto,t Joyce Mak, M. Sig, EIT Ru':IF.°inj Erv=1 igse =c•r+sus"run' Jesse Klrislcy,: 115 Pr:rirr-t l�cn 'jlt�: t JRS V,A.N£OUVER .34 full-tln ri ,tc,ff; - ' ccrnln & oc.cor.rri!nc Scott Croasdale ", t,r c, F <t, i't Fl int.pa', Stephen Cork, 3A Sr 'r5i r. c1"C'i,ns .ltD,'a Caelvin Roberts Itch*i :"ass AtA Prciect 7,4unugo Tony Case, M.Ar_1r, RA Ar ! James Newlin, M. Err, F;T I h..11nin7 S..71net Crn-r•,ltnnt Adam Neugebauer M5 !'r,. uilri'a.y >_Ierrcc i. ,,....arun• Dimas Rodriguez Al' c:ul i?ir'C! Cnir'Ciie C=<; V,V1",ctr.1 JRS CALGARY 6 tail -finis tr':hnicol croft Joel Schwarz n•;!, FEC, 1 nc: ii?i' 2.7 RELEVANT EXPERIENCE All of JRS's work is building envelope -related and our projects vary widely in construction type, use, and size. Although we provide services on existing buildings, most of our projects are new construction. We are adept at coordinating with architects, other professionals, and stakeholders to collaborate in reaching building envelope performance goals that meet cost and schedule requirements. Descriptions of relevant projects follow. WWW.JRSENG1NIEERING.COM 100 rel BUILDING EXCELLENCE Fire Station #4, Everett Due to ongoing water ingress issues, this fire station underwent a comprehensive rehabilitation of roofing, waterproofing, windows/glazing, and cladding systems. The work included new rainscreen cladding systems, new air barrier, and continuous insulation to improve durability and energy performance. The station was occupied during construction. Jefferson Healthcare, Port Townsend This new 3 -story $20 million Emergency and Special Services Building is one of the largest capital projects in Jefferson County's history. It expanded the emergency department and outpatient services area and includes an orthopedic clinic, cardiology services, cancer treatment center, and women's imaging center. JRS provided consulting on waterproofing, cladding and curtainwall during design and construction. We also completed window and air barrier testing on the building. Hamlin Robinson School, Seattle JRS worked with this school to construct a new 3 -story building. The project included classrooms, an indoor gym, library, science and technology labs, and a learning center and accommodates 265 students. JRS reviewed construction documents by NAC Architecture. During construction JRS provided waterproofing inspection, reviewed building envelope -related shop drawings, submittals and RFIs, and performed field reviews. At the project's completion, JRS conducted whole building air barrier testing. Northwest School Theater, Gym, and Dining Facility, Seattle JRS worked with The Warren Company and Mithun construct this new multi-purpose facility in Seattle. The building included a rooftop Astroturf sports field amenity space. JRS performed design review of the building envelope, which included ensuring Energy Code compliance. JRS reviewed the building envelope during construction and performed window testing and air barrier testing. PAGE 4 OF 10 if -'1 Willi ITT T �'1lliilI g f . ..+. 3.0 PROJECT APPROACH AND METHODS JRS is a service focused consulting business. This means that we focus on listening to clients and laying out options for materials, systems and assemblies so that clients can make the decisions appropriate to their own values. JRS's approach will be to first understand the City's goals for each of the buildings. This will include expectations for maintenance, long-term durability, appearance of the facade, and function of spaces and building enclosure components. We will participate in meetings with the design team and City representatives to discuss these items and specifics of the enclosure design. JRS will provide markups of drawings and specifications consistent with the agreed to basis of design. We will produce design review reports that summarize our comments and recommendations. During construction we will attend meetings and mock-ups and perform ongoing reviews of in progress construction work. Directly after each field visit, we will issue detailed reports that include descriptions of what was observed and its conformance with project documents. Photos will be included to show conditions. Further description is provided in Section 6: Pricing. WWW.JRSENGINEER1NG.COM 101 lel BUILDING EXCELLENCE PAGE 5OF1O 4.0 TEAM AND TEAM ORGANIZATION The following chart shows the JRS Team proposed for these projects. Brief staff biographies follow. —JRS ENGINEERING 4 Adam Neugebauer, MS Role: Project Manager, Primary Client Liaison Workload Capacity: 60% Jeff Speert, AIA, LEED® AP Role: Managing Principal, Technical Lead Workload Capacity: 65% ADAM NEUGEBAUER, MS Jose Estrada, PE, RRO Role: Senior Engineer Technical Assistance Workload Capacity: 75% Adam Neugebauer is a Building Science Consultant with specialties in building science research, materials testing and evaluation, codes and standards review and consultation, and building energy modeling. Prior to joining JRS, he consulted for a Seattle engineering firm where the projects he managed focused on low and mid -rise buildings. He also provided leadership in whole building air barrier testing, Cetco HydroShield below - grade waterproofing inspections, and energy code calculations and compliance. At that firm, Adam was the project manager for the University of Washington Police Department project in Seattle, where they provided design review, field review, and field testing for this 30,000 square -foot campus police department, including metal panel and precast panel cladding systems. Adam's prior experience also includes consulting in California for a materials testing and failure analysis firm, and an energy efficiency firm in the residential new construction market where he was deeply involved in energy code development and review. Adam has a Masters in Building Technology from MIT, where his research focused on thermal performance characterization of cutting-edge silica aerogel. WWW.JRSENG1NEERING.00M 102 rir BUILDING EXCELLENCE PAGE 6 OF 1 0 JOSE ESTRADA, PE, RRO As a Building Envelope Specialist , Jose will provide senior technical support and peer review of our internal documents and reviews before they are issued. Jose has over ten years of experience in building science consulting on a range of public and private new construction developments. He is adept at working though complex problems to arrive at elegant solutions. In 201 5 and 201 6 Jose was the Technical Lead on roof replacement of the West LA VA Hospital in Los Angeles California. He performed field assessments, provided system and product options, and helped develop the design of this $5 million dollar project. Through integrated design with the client, architect, and product manufacturers, Jose helped develop a replacement approach that allowed the client to avoid moving dozens of large mechanical units that would have impacted building operations. This saved the hospital nearly $1M and helped avoid service interruptions. JEFF SPEERT, AIA, LEED® AP Jeff is the director of JRS's Seattle office and oversees all of JRS's US operations. His passion for building sustainability and durability, and fascination with tectonics and construction methods led him to a building science career. His education and career path include work as a carpenter in the construction industry, a Master's degree in Architecture, professional practice with several small and mid-sized Seattle architecture firms, and residential design/build projects before assuming leadership of JRS's Seattle office. Jeff is a building science generalist with an interest in elements that provide energy AA_ '9 efficiency, including air barriers and thermal bridging. His technical depth in building science and foundation in architecture and design have helped build the JRS culture — tackling the challenging task of harmonizing aesthetic vision with the high-performance demands of contemporary building enclosures. Jeff is an industry leader and a sought-after speaker who has presented at numerous regional and national conferences. He is a licensed architect in Washington State. WWW.JRSENGINEERING.COM 103 rgo BUILDING EXCELLENCE PAGE 7 OF 10 6.0 AVAILABILITY AND CAPACITY The JRS staff proposed for this project have the capacity to complete design reviews and construction administration that follows cis described in the schedule outlined in the RFP. All technical staff reside in the greater Seattle area. JRS Seattle may draw on support from the Vancouver or Calgary offices to address any specific technical issues or for administrative assistance. 7.0 PRICING Pricing for services for each of the 4 projects included in the RFP are below. A general description of the tasks undertaken within each phase are as follows: Design Development: In this phase, JRS will develop the accepted conceptual design in sufficient detail to allow the project team to start producing more detailed documents. We will complete the following • Perform a technical review of Schematic Design drawings. Provide comments and mark-ups to the Architect, identifying key areas requiring attention and highlighting issues and areas of discussion for the project team. Update conceptual recommendations for enclosure assemblies and materials • Attend design meetings, including one at the start of our work and one following a technical review. • Review the overall durability of building envelope elements considering required maintenance, renewals, and service life. Help determine the efficient layering of building envelope elements to help simplify future repairs and replacements. Review project materials' compatibility and resistance to various mechanisms of deterioration given their nature, function, and exposure. • Review HVAC recommendations and energy modeling, identify relevant building envelope coordination items, and recommend solutions. Produce an Enclosure Basis of Design report for use and consideration by the Owner and Architect. Construction Documents: JRS will meet and coordinate with the project team, and attend design and construction team meetings as needed. We will review the Architect's construction documents for consistency with building envelope performance criteria established during earlier phases. • Perform technical reviews of Design Development drawings, including comments and mark-ups. Confirming Design Development phase recommendations and developing alternatives, if necessary due to budget and constructability constraints. • Revise the Enclosure Basis of Design report as needed. • Review Construction Documents for building science good practice for consistency with the enclosure basis for design. Produce marked up drawings and specifications with accompanying report for consideration by owner and architect. Bidding Assistance: JRS will perform the following services as -needed: • Respond to bidder questions and substitution requests. • Assist in leveling of bids. • Review and respond to value engineering suggestions made by the General Contractor (GC) and subcontractors. Submittal and RFI Review: JRS will review building enclosure shop drawings and submittals for conformance with established design concepts. We will assess design concepts for water resistance, air tightness and thermal performance — both within each system and at integration points between different building systems. RFIs will be reviewed and answered to resolve issues consistent with the enclosure design intent. WWW. JRSENG1NEERING.COM 104 nf BUILDING EXCELLENCE PAGE 8OF10 Pre -Installation Meeting: JRS will attend pre -construction meetings for critical envelope components on site with the Owner, Architect, GC, Installer, and Manufacturer's Representative to review site conditions, site-specific detail concerns, and installation procedures. We will provide comments to the GC for inclusion in meeting minutes. Mock-up Observation: We typically recommend mock-ups for critical and common components on projects. This commonly includes windows and other wall penetrations • Attend building envelope related mock-ups to review installation of building envelope systems, and evaluate their conformance with construction documents and industry good practice. • Provide recommendations to help resolve unforeseen conditions that may arise at mock-ups. • Document mock-ups in Field Review Reports. Field Reviews: JRS will attend the site to review ongoing installation of envelope components • At agreed-upon intervals, perform site visits to review in -progress installation of building envelope components and assemblies. • The intent of field reviews is to periodically compare observable in -progress building envelope component installation with architectural drawings, pertinent specifications, shop drawings, and mock-ups. Document field reviews in written reports. Review items requiring action with site staff prior to leaving site. Track Action Items arising from field reviews using our customized searchable database. Provide Action Item lists to the GC and construction team periodically during the course of construction, to address open items. • Reports are issued 24 hours after completion of review Window Testing: Although not required by code, water penetration resistance testing on installed window systems is considered good practice. JRS will review selected window/wall areas and perform testing in accordance with ASTM E-1105-00, using a calibrated rain rack and depressurizing the interior space to an appropriate level, as outlined in the specifications or applicable codes and standards. Temporary enclosure and a laborer, if required, are to be provided by others. A report for each test will be prepared outlining test protocol, describing observations, and where appropriate, presenting suggestions for possible modifications or improvements. Air Barrier Testing: JRS will conduct a field test of the entire building, or a portion thereof, in compliance with the 201 5 Washington State Energy Code Section C402.4 — Air Leakage (Mandatory). JRS will provide the personnel and equipment required to perform this testing, and will prepare and deliver a written report of test results and findings. Building setup and preparation assistance from the Contractor will be necessary. Prior to testing, JRS will meet with the Contractor on site to coordinate and develop a detailed list of setup and preparation tasks. WWW.JRSENGINEERING.COM 105 Rot BUILDING EXCELLENCE PAGE 9 OF 1 0 Fire Station 51 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 24 $3,240 $50 Construction Documents 2 meetings 2 reviews 51 $6,750 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 30 $4,050 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up _ 8 $1,080 $50 Field review 15 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $3,800 $0 SUBTOTAL 248 $39,945* $700 *Assumes 2 window tests completed in the same day. Fire Station 52 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 30 $4,050 $50 Construction Documents 2 meetings 2 reviews 65 $8,775 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 35 $4,725 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review 21 visits (assumes 3/month) 134 $18,000 $475 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $4,300 $0 SUBTOTAL 292 $46,430* $775 *Assumes 2 window tests completed in the same day. WWW.JRSENGINEERING.COM 106 re 1 BUILDING EXCELLENCE PAGE 10 OF 10 Fire Station 54 Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 24 $3,240 $50 Construction Documents 2 meetings 2 reviews 51 $6,750 $100 Bidding Assistance Assist in answering Bidder questions 6 $810 _ $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 30 $4,050 $0 Pre -installation meetings 2 meetings on site 14 $1,890 $100 Mock-up observations 1 mock-up 8 $1,080 $50 Field review 18 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $3,800 $0 I SUBTOTAL 248 $39,945* $700 *Assumes 2 window tests completed in the same day. Justice Center Phase/Title Quantity/ Description Anticipated Hours Anticipated Hourly Rate Costs Reimbursables Design Development 2 meetings 1 review 35 $4,725 $50 Construction Documents 3 meetings 2 reviews 60 $8,100 $150 Bidding Assistance Assist in answering Bidder questions 6 $810 $0 Submittal and RFI reviews Review of submittals, RFIs, ASIs and related documents 50 $6,750 $0 Pre -installation meetings 3 meetings on site 21 $2,835 $100 Mock-up observations 2 mock-ups 16 $2,160 $50 Field review 18 visits (assumes 3/month) 115 $15,525 $400 Window Testing First test per day Additional test (completed same day) - $2,000 $800 $0 Air barrier testing 1 test - $7,100 $0 SUBTOTAL 303 $50,805* $750 *Assumes 2 window tests completed in the same day. - Composite Hourly Rate is $135/hour - Contracts will be awarded on a time -and -material basis by hourly rates. TOTAL (Including exterior walls and roof systems) 1,091 $177,125 $2,925 WWW.JRSENGINEERING.00M 107 108 Public Safety Committee Minutes February 6, 2018 • List of the alternatives that were priced but not included in the base price of the three stations. • Highlight the costs that are interdependent, such as those that are tied to construction. • Include a table of all rooms, uses, and square footage in the plan for Fire Station 51. • Confirmation that a generator remains in the program and base price. FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE WITH ADDITIONAL INFORMATION REQUESTED. B. Contract: Public Safety Plan Building Envelope Consultant Staff is seeking Council approval of a contract with JRS Engineering for envelope consulting *services for Fire Stations 51, 52, 54, and the Justice Center buildings. A building "envelope" is the separation between the interior and exterior of a building, and associated services include control of air, water, vapor and thermal leakage. Envelope services are standard for construction projects and can be costly if not performed adequately. The estimated cost for envelope services for the design only phase of the Public Safety Plan projects is $80,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE. C. Fire Department Apparatus Purchases Staff is seeking Council approval to purchase two Fire Pumper/Engines and one Aerial Ladder Truck with $3,091,784.01 in proceeds from the Public Safety Bond. A pricing discount of 3% is available through an existing Interlocal Contract for Cooperative Purchasing if the purchase is completed by March 2, 2018. The purchase price is also under the $3,597,123 amount budgeted in the Public Safety Plan. The ladder truck was planned for purchase in 2019, but staff recommends proceeding in 2018 to take advantage of the discount. Chair McLeod asked for staff to return to Committee of the Whole with an estimate of the other costs associated with outfitting the new vehicles, such as technology, decals, etc. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE WITH ADDITIONAL INFORMATION REQUESTED. III. MISCELLANEOUS Adjourned 6:35 p.m. Committee Chair Approval Minutes by LH 109