HomeMy WebLinkAboutReg 2018-02-20 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportFebruary 14, 2018
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
February update
The Project Executive Team has had another productive month on all fronts. Timely due
diligence, access, and property acquisitions are key to maintaining the Plan's momentum.
Justice Center's program estimate and Fire Stations' schematic design estimates have given
the Council a clearer understanding of the Plan's significant budget stress.
FIRE STATIONS
• Site acquisition
Depending on due diligence and a Phase 2 report, the Council should expect final pric-
ing and closed transactions for Fire Station 54's properties in May.
• Station 51 design development
Per Council consensus 12 February to move forward from schematic design, Weinstein
AU will begin Station 51's design development phase.
Stations' budget
With input from GC/CM Lydig Construction, Station 51's schematic design estimate of
$12.5 million was the first "real" number presented to Council 12 February. The pro-
ject team is working on understanding Station 51's schematic design estimate and its
implications on the other two station budgets, specifically adjusted to the final sites. At
this point, the overage is expected to total $20.5 million for all three stations.
• Sustainability features
Due to the budget's stress, optional sustainability features have been put on hold.
•
GC/CM pre -construction services
Lydig's next task is to develop a Station 51 design development estimate.
Equity/diversity and local participation
The City is considering piloting a program similar to the City of Seattle's: formalized in
a Project Labor Agreement (PLA) and Community Workforce Agreement (CWA). The
Council needs to weigh the cost and efficacy of a formal PLA/CWA approach in light of
the City's new equity policy, your apprenticeship requirements (Resolution 1814), and
the stations' budget stress. Lydig has a very good track record with disadvantaged
business enterprise and apprenticeship utilization. On 5 March, Public Safety will con-
tinue discussing alternate approaches with staff, Lydig, and me.
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JUSTICE CENTER
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Justice Center's properties in June or July.
•
•
Program estimate
SOJ and DLR presented the Justice Center's program estimate to the Council 2 January.
This estimate is more uncertain than Fire Station 51's 2040 programming estimate due
to unknown site development costs. The program estimate is roughly $38 million over
the budget developed for the Plan's bond measure, and revenue strategies are being
explored in the Finance Committee to address the shortfall.
Schematic design
DLR completed Justice Center programming and—with the Council's 2 January consen-
sus to move forward—has begun schematic design. Schematic design will be com-
pleted in April/May. An updated cost estimate with GC/CM input and results of site in-
vestigations will be presented to the Council in May.
GC/CM selection and pre -construction services
The Justice Center's GC/CM solicitation and selection process began in December.
Seven firms submitted proposals 17 January, three finalists were interviewed 31 Janu-
ary, and they submitted final proposals 2 February for selection of the highest -scoring
firm that day. A pre -construction contract with BNBuilders will be recommended to
Public Safety 5 March, COW 12 March, and the Council 19 March.
CONSOLIDATED SHOPS
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties later this year.
PROPERTY ACQUISITIONS
• Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work is
underway.
OTHER RESOURCES
•
Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo-
gist, environmental, testing, and inspections. Beginning with the envelope consultant
12 February, Council can expect to see more contracts for these services.
PMQA update February 14, 2018 page 2
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PROGRAM SCHEDULE
• Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's milestones.
PROGRAM BUDGET
Program contingency
Without a budgeted program contingency, there will be pressure on all program ele-
ments' budgets for the life of the Plan. At its 6 February meeting, the Finance Commit-
tee began discussing with staff how to approach the Plan's significant financial gap.
The Committee has directed staff to price all options in conjunction with the develop-
ment of the 2019-2020 biennial budget. The Finance Committee has an intensive work
plan to develop recommendations for full Council discussion in early April.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
• Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
• Not meeting target
No recovery plan in place.
PMQA update February 14, 2018 page 3
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