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Home My WebLink AboutREG 2018-02-20 COMPLETE AGENDA PACKETTuesday, Tukwila City Council Agenda • REGULAR MEETING + Allan Ekberg, Mayor Councilmembers: ❖ Dennis Robertson ❖ Kathy Hougardy 90 David Cline, City Administrator ❖ De'Sean Quinn ❖ Kate Kruller Verna Seal, Council President + Thomas McLeod ❖ Zak Idan February 20, 2018; 7:00 PM • Ord #2566 • Res #1925 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION City of Tukwila 2017 Annual Report. Mia Navarro, Community Engagement Manager 3. PUBLIC COMMENTS At this time, you are invited to comment on items not includedon this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 2/5/18 (Regular) b. Approval of Vouchers c. Authorize the Mayor to sign an Interlocal Agreement with the South County Area Transportation Board (SCATBd) and area cities for multi -jurisdictional transportation planning. [Forwarded to Consent by the Committee of the Whole on 2/12/18.] d. Authorize the Mayor to sign a contract with JRS Engineering for building envelope consulting services for the Public Safety Plan in the amount of $80,000. [Reviewed and forwarded to Consent by the Committee of the Whole on 2/12/18.] e. Approval of application from the City of Tukwila for the use of 2018 Lodging Tax funds for general administration and operations in the amount of $59,064. [Revewed and forwarded to Consent by the Community Devebpment and Neighborhoods Committee on 2/13/18.] Pg.1 Pg.3 Pg.5 5. UNFINISHED BUSINESS a. An ordinance establishing new regulations to accurately define the portion of 42nd Avenue South between 124th Street South and Interurban Avenue South where the speed limit is to be reduced from 25 mph to 15 mph for AASHTO Type 1, 2, and 3 trucks only. b. Authorize the purchase of Fire Department apparatus from Hughes Fire Equipment, Inc., in the amount of $3,091,784.01. 1> P/ease refer to 2/12/18 C.Q. W. packet. ' c. Authorize the Mayor to sign a contract amendment with BERK Consulting for the fire and parks impact fee study in the amount of $20,000. Pg.23 Pg.29 Pg.31 6. NEW BUSINESS A resolution expressing sincere gratitude to Joan Hernandez for her influence and service on the City of Tukwila's Equity and Social Justice Commission. Pg.53 (continued.) REGULAR MEETING February 20, 2018 Page 2 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Council Analyst- Monthly Report from the Program Management Quality Assurance (PMQA) provider for the Public Safety Plan Pg.57 Pg.61 8. MISCELLANEOUS 9. EXECUTIVE SESSION — Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) — 45 minutes 10. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa.gov, Tukwila Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerk(aTukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Council meetings are audio/video taped (available at .ukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGh,'NDA SYNOPSIS Irtitici/ 1leelirt (Dale Prepared by 1Iet)or'.i retie Council renieri' 02/12/18 LH County Area Transportation Board (SCATBd) Agreement 2/12/18 02/20/18 LH — Oreliltcrrrce :1/t, Dak Bic/.-1noird \(ig Date [ Pliblit I fearing[ .11tg Date Other AugtDote C.Vi i GOIt1' Dimu.rszott 11 1ltg f)a/e ARA S1'()\S()R ❑C,'oranc•il A%[el)or _I IR _0(0 I— manes I ire ^TSS rRe-R Polhe li —Court SP( ASOR'S The South County Area Transportation Board (SCATBd) has drafted a new agreement with Sr\im \to an amendment in Section 2.1. Councilmember Hougardy serves as the Tukwila representative on the Board. ITEM INFORMATION ITEM No. 4.C. S`r\i, SikTh SOR: ROBIN TISCHMAK ORRAN:1LAG! "1I) \ D.v'I'i?: 2/12/18 \ci NI) \ I rI:1I'1'rrIaF South County Area Transportation Board (SCATBd) Agreement 2/12/18 A oh on Date 2/20/18 E Resolution .illg Dale — Oreliltcrrrce :1/t, Dak Bic/.-1noird \(ig Date [ Pliblit I fearing[ .11tg Date Other AugtDote C.Vi i GOIt1' Dimu.rszott 11 1ltg f)a/e ARA S1'()\S()R ❑C,'oranc•il A%[el)or _I IR _0(0 I— manes I ire ^TSS rRe-R Polhe li —Court SP( ASOR'S The South County Area Transportation Board (SCATBd) has drafted a new agreement with Sr\im \to an amendment in Section 2.1. Councilmember Hougardy serves as the Tukwila representative on the Board. Ri 1\ ii \V`I;D lid' C.O.W. NIrg, I CDN Comm _ Finance Comm. E Public Safety Comm. FTrans &Infrastructure ❑ Arts Comm. Parks Comm. _ Planning Comm. DATE: COMMI1'ITEE CHAIR RECOMMENDATIONS: SI'( )yS()R/A1 Commn"I°I;I; IN. Public Works Forward to C.Q.W. per Chair McLeod due to T&I cancellation COST IMPACT / FUND SOURCE I;lt1 i PURI; RL°OLIIRI:ID AMOUNT BUDGETED APPROPRIATION REQUIRED X100 $100 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/12/18 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 02/12 18 Informational Memorandum Draft Agreement 02/20/18 No attachments I 2 COUNCIL AGENDA SYNOPSIS Initials Alert/11,g Dale Prepared by ,VIayorr rept ) Council repiew 02/12/18 RB Z Almon ,IttgDate 2/20/18 e....)1 02/20/18 RB ,4944C --, CA I I,G( )RY Dhawzon Altg Date Si )\s( )1( Couna/ flI IR DCT) — Uman e ENre r TS — Pe -R Po/he r-Pir Cour/ ItblAtajor SPONSOR'S Staff is seeking Council approval for a contract for building envelope services associated SUM lt 1R1 with the Public Safety Plan. RI VII 1111;ID DY C.O.W. Mtg. CDN Comm E Finance Comm. IN Trans &Infrastructure Arts Comm. 111 Parks Comm. DATE: 2/5/18 COMMITTEE CI LAIR: HOUGARDY Public Safety Comm. ITEM INFORMATION ITEM No. 4.D. Si'\ Ft, SPONSOR: RACHEL BIANCHI ORIGINAL ,kGEND 1 DXI L: 02/12/18 AGi ND 1 Ti DM Ti n L Contract for an envelope consultant for the Public Safety Plan Projects 2/12/18 Z Almon ,IttgDate 2/20/18 r---- Reso/ii/ion ,14gDate E Ordinance AI/, Dale E Bu /Award '1.11g Date E Public!' feariug Mg Date I Other Altg Date CA I I,G( )RY Dhawzon Altg Date Si )\s( )1( Couna/ flI IR DCT) — Uman e ENre r TS — Pe -R Po/he r-Pir Cour/ ItblAtajor SPONSOR'S Staff is seeking Council approval for a contract for building envelope services associated SUM lt 1R1 with the Public Safety Plan. RI VII 1111;ID DY C.O.W. Mtg. CDN Comm E Finance Comm. IN Trans &Infrastructure Arts Comm. 111 Parks Comm. DATE: 2/5/18 COMMITTEE CI LAIR: HOUGARDY Public Safety Comm. r- Planning Comm. RECOMMENDATIONS: S1'( )NS CONiMi'III'i1 Mayor's Office Unanimous Approval; Forward to 2/12/18 Committee of he Whole COST IMPACT / FUND SOURCE EXP1 NDI I URD RI:A..),111RD1) AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000 $ $000 Fund Source: PUBLIC SAFETY BONDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/12/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 2/12/18 Informational Memorandum dated January 30, 2018 (updated after PS Com.) Contract with scope of services Minutes from the Public Safety Committee meeting of 2/5/18 2/20/18 No attachments 13 4 COUNCIL AGI-I;NDA SYNOPSIS Initial 02/20/18 Prepared by BJM Council ew ITEM INFOR ATION ITEM No. 4.E. S'I�A1�r SPONSOR: B. MILES ORIGIN,v7.11 ;I,ND.1 DATI : 2/20/18 AG] \I) \ III :NI Tr11.r City of Tukwila`s General Adminstration Lodging Tax Application C,.\ I I,i;()Itl' Di3L. niton Mtg Dale ® Motion MI,g Dale 2/20/18 Relollltlon Alts Date ^ O,Cline w kg Dale 13iel_ lwauI .1 Lig Dale n Pub/ZC` i Panum <tltg (Date _ Other Atilt Dale SP()\ t)It Council ®<11G:ryor 11R [—DGD—'Fainanw P 'IZ Poli c —1PI1''' ( our t fire I:fi SPONSOR'S The City of Tukwila's Office of Economic Development is requesting $59,064 in lodging tax St' \t\t.un funds to be used for general administration and operations. The Office of Economic Development is the City's lead on tourism related activities, including new initiatives and managing contracts with lodging tax recipients. II:\\'I;D IP C.().`W'. 1\1tg E Prat s & nfrastructure DATE: 2/13/18 2 CDN Comm Fin, Comm. Public Safety,- Comm: C Parks Comm. r Planning Comm. CUi1 MI`ITITL CHAIR; KRULLER E Arts Comm. RECOMMENDATIONS; Sin)'.ySolt/ADMIy. Comm! Mayor's Office/Economic Development "rri`:I: Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE I_\PI? D11 L'RI RI ?Qt lID;I) AMOUNT BUDGETED APPROPRIATION REQUIRED $59,064 $673,914 $N/A _. Fund Source: 101 FUND, LODGING TAX Comments: Per State Law, Lodging Tax Funds are limited to use for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 2/20/18 MTG. DATE ATTACHMENTS 2/20/18 Informational Memorandum dated 01/26/18 Lodging Tax Application from the City of Tukwila Minutes from the Community Development and Neighborhoods Com. 2/13/18 I- 6 ler City of Tukwila Allan Ekberg Mayor TO: FROM: `Brandon Miles, Business Relations Manager Mayor Ekberg DATE: January .2018 SUBJECT: City 's General Administration ISSUE Community Development andNeighborhoods Approvalof funding requests for lodgtax funds for the City of Tukwila. BACKGROUND The City of Tukwila's Office of Economic Development is requesting $59,064 in lodging tax funds to be used for general administration and operations. The Office of Economic Development is the City's lead on tourism related activities, including new initiatives and managing contracts with lodging tax recipients. Available The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1 million in lodging tax funds available for use. This does not include revenue for the months of November and December because of the two month lag in receiving lodging tax funds from the State. Additionally, the City has budgeted to collect $755,000 in funds in 2018. Application Approval prVCeSs The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 20n August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change tothe advisory committee for review and comment otleast forty-five days before final action on the proposal." INFORMATIONAL MEMO Page 2 8 The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Additional funding request by the City of Tukwila, Museum of Flight, Starfire Sports, and others are expected to be reviewed the LTAC in February. Pendina Applications There is currently one application form the City of Tukwila pending. 1. City of Tukwila, Genera/Administration, $59,064, The City of Tukwila is requesting $59,064 in funding for administrative costs associated with the lodging tax fund. Of the $59,064 requested, $36,414 will be transferred from the lodging tax fund to the general fund. The lodging tax fund is one of several special revenue funds managed by the City. Under State law, the City is permitted to charge special revenue funds for the indirect costs that are incurred by the general fund to support and maintain these special revenue funds. These costs include, but are not limited to legal support, accounting, insurance, technology services, human resources, and facilities support, all activities that are needed to support the lodging fund. Additional funds are provided for training, travel, professional services, and membership to several business and tourism organizations. These opportunities are available to all elected officials, employees and LTAC members if applicable. Staff is requesting additional funds for professional services to create and print collateral reflecting the adopted City's tourist brand. Only the actual costs will be billed. Funds not used will remain in the lodging tax fund and are eligible to be used next year. In 2017, the City was approved for $55,800 in lodging tax funds, but only spent $53,176.59. INFORMATIONAL MEMO Page 3 The total amount of funding requested from the lodging tax fund is $59,064. As discussed City has budgeted the collection of $755,000 in lodging tax revenue in 2018. 2018 Lodging Tax Overview] , Notes Revenue Projected Lodging Tax Revenue (Budgeted) $755,000 Ex enditures Committed Funds This was the budgeted estimated in the adopted City budget. Seattle Southside Regional Tourism Authority ($292,500) In 2017, a two-year application and contract with Seattle , SoSouthside Regional Tourism Authority. The number shown reflects the funds committed, but not yet paid. In 2017, the City approved $50,000 for planning and uthcenter 50 celebration. Southcenter 50 Planning and Marketing Pending -Applications ($36,560) This i application and the funds over into 2018. Total Approved and Pending expenditures: ($388,124) 2017 Projected Ending Fund Balance: $1,000,000 Estimated Additional Funds Available for Activities: $1,366,876 Current Tourism Resrve F .00 This is an estimate as the City is still waiting for the State to remit lodging tax funds for November and December. RECOMMENDATION Staff recommends that the City Council approve the funding request, as recommended by LTAC. Staff suggests that the application be placed on the February 20, 2018 Consent agenda. ATTACHMENTS A. City of Tukwila, General Administration Application 10 Application to the City of Tukwila for Use of 2018 Lodging Tax Funds Event or Activity Name (if applicable): Amount of Lodging Tax Requested: Applicant Organization: General Administration $65,161, $59,064 City of Tukwila, Mayor's Office Federal Tax ID Number: ---Mailing Address: — 91-6001519 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon J. Miles Primary Contactone: (206) 431-3684 Primary Contact Email Address: Brandon.Miles@Tukwilawa.gov Check all the service categories that apply to this application: ✓ Tourism promotion Operation of a special event or festival designed to attract tourists. Operation of a tourism -related facility owned or operated by a non-profit organization. ✓ Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency. Non -Profit (Note: Attach a copy of your current non-profit corporate registration from e Washington Secretary of State Office) V Note: January January 23, 2018. Changes are shown and reflect the approved request from the Committee. I am an authorized agent of the organlying for funding. I understand that: • I am proposing a tourism -related service for 2018. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a Signature:rmat ned by the City. Printed or Typed Name: Brandon J. Miles (2.)/-3 Da e: 11 ) Describe your tourism -related activity or event. The City of Tukwila requests funding for 2018 for administration of the City's lodging tax fund. Funds for this application are used for general administration and related costs incurred by the City in managing its lodging tax program. In the past the funds for this application are used for the following activities intended to support the entire tourism program: 12 Office Supplies; Professional Services; Training and Education; Membership, Registration, and Subscriptions; LTAC Meetings; Parking, avel, and and Indirect Cost Allocation. Last year LTAC approved $55,800 for the City's Administration application and a total of $53,176.59 was spent. Unused funds revert to the lodging tax fund for future use. As with past applications, the single largest item in ` his apps the iallocation. The lodging tax fund is one of several special revenue funds managed by the City of Tukwila. Under State Law, the City is permitted to charge special revenue funds for the indirect costs that are incurred by the general fund to support and maintain these special revenue funds. These costs include, but are not limited to, legal support, accounting, insurance, technology services, human services, and office administration. Activities that are needed to support the lodging fund. In 2017, the City of Tukwila, Mayor's Office oversaw neain lodging tax funds awarded to outside groups. Each award requires a contract and ongoing oversight by City staff. It should be noted that currently the City of Tukwila does not charge any direct staff time to the lodging tax for staff time associated with tourism related functions and management of third party lodging tax contracts. 2) If an event, list the event namedate(s), and pjected overall attendance This request is not for a specific event. However, the application helps support the City's ability to use funds to support third parties and for the City to use lodging tax for possible events. 3) Is your event/actcility focusing on attracting overnight tourists, day tourists, or both? Both, the City uses its lodging tax funds to support marketing activities for both day and overnight visitors. These are for activities either done by the City or by third parties. In the past the City has used its lodging tax funds to support Seattle Southside Regional Tourism Authority; events such the Rock 'N' Roll Marathon; the Backyard Wildlife Fair; and marketing activities at the Museum of Flight and Starfire Sports. Providing funding for outside organizations requires administrative support from several departments, including Finance, City Attorney, Technology Services, City Clerk, and Economic Development. Additionally, there are tourism related trainings, events, and memberships that the City would like to be part of. These activities help support the City's ongoing tourism efforts. 4) Describe why visitors will travel to Tukwila to attend your event/activity/facility. The request is for funding to help support City's costs incurred by the City to administer the lodging tax fund and for expenses that are related to tourism. As discussed above, the lodging tax fund is used to support a variety of activities in the region, which bring both day and overnight visitors to the City. Costs associated, such as offices supplies, travel, parking, and education related to tourism and marketing should be charged to lodging tax and not the City's general fund. 5) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). N/A. 6) Describe the prior success of your event/activity/facility in attracting tourists The City has a long history of success in using lodging tax funds to support a wide range of activities, including Seattle Southside Regional Tourism Authority, the Museum of Flight, Starfire Sports, and the Southwest King County Chamber of Commerce (now known as Seattle Southside Chamber of Commerce). 7) If this your first time holding the event/activity/facility provide background on why you think it will be successful. N/A 8) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e -blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. N/A 9) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. N/A 13 10) Is the City able to use your digital and print media for collaborative marketing? 11) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? N/A 12) Measurements and Metrics (Note: You will be required to report these metrics as part of the dose out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: . Overall attendance at your proposed event/activity/facility. b. Number of people who will travel fewer than 50 miles for your 14 event/activity. ' ' ' ' - -- - u-� miles Of the people who travel more than 50 miles, the number of people who will travel from anothecountry or state. e. the people who travel more than5{)ni|es,ther1un1berofpeop|e who will stay overnight in Tukwila. f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. g. Number of paid lod'ng room nights resulting from your proposed event/ activity/facility (for : 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 0 0 O Special Note: The numbers provided above are direct estimates for this aion. This application helps supports the City's efforts in funding activities by third parties. Combined, these third parties marketed the City to nearly 2 million people. For example, in 2017 Starfire Sports received $42,000 in lodging tax funds and nearly 1.2 million people visited the Stare Sports campus. The ability to provide funding to these third parties could not occur without the City's ability to process contracts and provide payment, which is supported by this application. 13) What methodologies did you use to calculate the estimates and what methodoles will you As discussed above, the City uses its lodging tax funds to support a wide range of activities. In 2018, the City anticipates funding the City of Tukwila, SSRTA, the Museum of Flight, Starfire Sports, and other smaller activities. These funded activities have metrics, which the City will use for reporting purposes for this funding request. 14) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 15) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 16) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? Total requested funding is $65,164 The following is the proposed budget for the campaign (note funds in rows 1-7 might be moved between budget rows, but won't exceed the total amount requested). Budget Item 2017 Approved Budget 2018 Proposed Budget Notes Office Supplies $1,000 2. Professional $3,000 Services $750 $8,000 This is for general offices supplies and for domain names holds the City has purchased. For 2017 these funds were used for an additional visit from Bill Baker, the City's branding consultant. Funds were also used for the creation of some collateral for the new brand. For 2018staff would like to use some funds get additiona 15 collateral made reflect the new brand and have funds available for small projects that help with the City's marketing, branding, and tourism attraction efforts. Training and Education l Memberships,$7,100Registrations, andsubscriptions. $10,000 These funds are intended for staff and elected officials who might desire or need education or training for tourism related activities. Memberships to: LTAC Meetings $2,000 Parking, Travel and Meals $1,000 $0.00 �] `Q00 ~~ 16 $1,000 Seattle Chamber of Commerce Seattle Sports Commission m Washington Tourism Alliance • WFEA • Others Staff tries to minimize expenses for LTAC meetings; however, in some cases we need to rent a room and/or provide food for meetings. This is for staff, Cit [ound|niernbens,and LTAC members who might want to attend tourism related meetings in the region. Last year this expense was charged to the general fund. Indirect Cost Allocation $35,700 $36,414 Total: 55,800 $65,161 $59,064 Reimbursement of the City's general fund for activities such as legal support, accounting, insurance, technology services, public records, and office administration needed to support the lodging fund. This fu ding charges with administration of the lodging tax f is based on overhead a direct ng and tywide s used to charge overhead t special revenues funds. It may be necessary to move funds b | en rows 1-7; however, the total expenditure will not exceed the total listed in row 8. 17) What will you cut from your proposal or do differently if full funding for your requestis not available or recommended? Without funding it would jeopardize the City's ability to process third party requests for lodgingtax funding. Additionally, the City might choose to require the lodging tax fund to "pay as it goes" for support provided by the City. This could result in higher charges being imposed to the lodging fund. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the Completed applications should be submitted to: 17 Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Questions? Updated: March 21, 2017 18 DRAFT City of TukwOa i General Administration 2018 Scope of Services As outlined the budget above, funds will be used for the following activities intended to support the operations of the lodging tax fund: . Purchase of office st.ipplies; 2. Hiring of professional services, as needed (not project specific); 3. Training and Education for City staff, City elected officials, and LTAC members; 4. Membership, Registrations, and Subscriptions for the City; 5. Costs associated with the LTAC meetings, 6. Parking, Travel, and Meals 7. Indirect Cost Allocation Note, funds may be moved between the categories, but the total expenditure will not exceed $65,164. 19 20 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes February 13, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Council members: Staff: Kate Kruller, Chair, Kathy Hougardy, Zak Idan Derek Speck, Brandon Miles, Kris Kelly, Nora Gierloff, Rick Still, Jack Pace, Robert Eaton, Carol Lumb, Andrea Cummins, Laurel Humphrey (by phone) CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Lodging Tax Application from City of Tukwila Staff is seeking Council approval of. an application for $59,064 in lodging tax funds from the City of Tukwila for general administration and operations. Of the total amount requested, $36,414 will be transferred to the General Fund for indirect costs such as legal support, accounting, technology, and other activities that support the lodging fund. The additional funds will be used for training, travel,; professional services, and memberships'to tourism related organizations. The $8,000 in professional services will be used to create collateral for the new brand developed in' 2017. The Lodging Tax Advisory Committee (LTAC) forwarded a recommendation to approve this request at its last meeting, having revised the original application request of $65,164.00. Chair Kruller asked to clarify the process for the Council to modify the amount recommended by the LTAC. The Attorney General issued an opinion that said the Council can modify the amount but must notify the LTAC and include a waiting period before final action. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 20, 2018 REGULAR CONSENT AGENDA. 21 22 COUNCIL AGENDA SYNoPsIs --Initials MeetingDate Prepared by Mayor's rein Council review 02/12/18 RT Reduction for 42' Avenue South Avenue South CAM; ORY D 1J 02/20/18 RT pl...,,A Resolution Mtg Date .. - Bid Award It/t8 Date • Public Hearing Other Mtg Date Alts Date Mg Date 02/20/18 Mg Date SPONSOR • Council Mayor 0 HR DCD Finance E Fire El IT El P&R fl Police PIU ITEM INFORI ATION ITEM No. 5.A. STAFF SPONSOR: ROBIN TISCHMAK ORIGINAL AGENDA DM_ E: 02 2 8 AGENDA l'I'EM ' ITLE Ordinance from for Truck South 124th Only Speed Street to Interurban Reduction for 42' Avenue South Avenue South CAM; ORY D 1J C141 J Jon 02/12/18 Motion Mtg Date Resolution Mtg Date Ordinance Bid Award It/t8 Date • Public Hearing Other Mtg Date Alts Date Mg Date 02/20/18 Mg Date SPONSOR • Council Mayor 0 HR DCD Finance E Fire El IT El P&R fl Police PIU SPONSOR'S Council is being asked to approve an Ordinance that will reduce the speed limit for trucks SLAM 1 RY only on 42nd Avenue South from the current speed of 25 mph to 15 mph from South 124th Street to Interurban Avenue South. This section of roadway includes the 42nd Avenue South Bridge. After a bridge inspection and load rating was performed on the 42" Ave S Bridge, a load restriction is required for certain truck weights using the bridge. The least impactful option was to reduce the speeds of all trucks crossing the bridge. ^VIE El BY [i] COW Mtg. El CA&P Cmte F&S Cmte El Utilities Cmte El Arts Comm. 0 Parks Comm. DATE: 01/22/18 COMMITTEE CHAIR: 0 Transportation Cmte 0 Planning Comm. THOMAS MCLEOD RECOMMENDATIONS: SPoNsoR/ADmiN COMNIIIIEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDFI LAW, RLQU ',I) AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 000.16 STREET Comments: Cost of signs is estimated to be $881.10. MTG. DATE RECORD OF COUNCIL ACTION 02/12/18 Forward to next Regular Meeting 02/20/18 MTG. DATE ATTACHMENTS 02/12/18 Informational Memorandum dated 01/19/18 Ordinance TranTech Engineering's 42" Ave S Bridge StructuralAssessment Bridge Rating Summaries - Low Speed Option and One Truck at a time Minutes from the Transportation & Infrastructure Committee meeting of 01/22/18 02 20/ 8 Ordinance 24 o Tu Washington No. a AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKVVILA, WASHINGTON, ESTABLISHING NEW REGULATIONS TO ACCURATELY DEFINE THE PORTION OF 42ND AVENUE SOUTH BETWEEN 124TH STREET SOUTH AND INTERURE3AN AVENUE SOUTH WHERE THE SPEED UNIT IS TO BE REDUCED FROM 25 MPH TO 15 MPH FOR AASHTO TYPE 1, 2, AND 3 TRUCKS ONLY; REPEALING ORDINANCE NO. 1801, AS CODIFIED AT TUKVVILA N1UNICIPAL CODE SECTION 9.16.060; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. . . . WHEREAS, Amencan Association of State Highway Officials (AASHTO) defines a Type 1 truck as a three -axle truck limited to 25 tons; and WHEREAS, AASHTO defines a Type 2 truck as a three -axle truck with a two -axle single trailer limited to 36 tons; and WHEREAS, AASHTO defines a Type 3 truck as a three -axle truck with two, double - axle trailers limited to 40 tons; and WHEREAS, Title 23 Code of Federal Regulations (CFR) subpart c, National Bridge Inspection Standards (NBIS) Section 650.313 (c) states: "Post or restrict the bridge in accordance with the AASHTO Manual or in accordance with State law, when the maximum unrestricted legal loads or State routine permit loads exceed that allowed under the operating rating or equivalent rating factor"; and WHEREAS, AASHTO Manual for Bridge Evaluation 2nd Edition 2011 — with 2016 Interim Revisions, Section 6A.8.1 and Section 6B.7.2, states, "When the maximum legal load under state law exceeds the safe load capacity of a bridge, restrictive posting shall be required"; and WHEREAS, the bridge crossing the Duwamish River on 42nd Avenue South, also known as Tukwila -14, structure ID 08109700, has been determined to require a restriction to the legal truck loads for AASHTO truck Type 3, which includes a reduction to the speed limit from 25 MPH to 15 MPH for all AASHTO truck types; and W: Word Processing \Ordinances\Speed limit reduction for AASHTO Type 1,2,3 trucks 2-12-18.doc SC:bjs Page 1 of 3 25 WHEREAS, RCW 46.61.415 authorizes the City to alter speed limits on the basis of engineering and traffic investigations; and WHEREAS, an engineering investigation was conducted in the form of a load rating analysis of 42nd Avenue South between South 124th Street and Interurban Avenue South; and WHEREAS, based upon the load rating analysis, the City has determined that 15 miles per hour is a reasonable and safe maximum limit for AASHTO Type 1, 2, and 3 trucks traveling on 42nd Avenue South between South 124th Street and Interurban Avenue South; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKVV1LA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 1801, as codified at TMC Section 9.16.060, "South 124 th Street, 42nd Avenue South, and 50th Place South," is hereby repealed. Section 2. TMC Section 9.16.060 Reenacted. Tukwila Municipal Code Section 9.16.060 is hereby reenacted to read as follows: 9.16.060 South 124th Street, 42nd Avenue South, and 50th Place South A 25 MPH speed limit is established on certain collector arterials as follows: 1 South 124th Street from 42nd Avenue South to 50th Place South. 2. 42nd Avenue South from Interurban Avenue to South 115th Street; except that Type 1, Type 2, and Type 3 trucks, as defined by the American Association of State Highway Officials (AASHTO), shall be restricted to a maximum speed of 15 MPH. 3. 50th Place South from South 124th Street to the east City limit. Section 3. Signs to be Posted. The Public Works Department is hereby directed to post appropriate speed limit signs reflecting the speed limits established in Section 2 of this ordinance. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing \Ordinances\Speed limit reduction for AASHTO Type 1,2,3 trucks 2-12-18.doc 26 SC:bjs Page 2 of 3 Section 6. Effective Date, This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWI A ASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Verna Seal, Mayor Pro Tempore Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing‘Ordinances\Speed limit reduction for SHTO Type 1,2,3 trucks 2-12-18.doc SC:bjs Page 3 of 3 27 28 COUNCIL A G ENDA SYNOPSIS - ----- Mee ins --- Meeting Date Prepared by or's rev'sa Carnal rev/ca' 02/12/18 CF C.i'I']?6ORY Div/tewon Meg Date 02/12/18 Motion Date 02/20/18 02/20/18 CF El Bid nard r1ltg Date ❑ Pabin caning C Other A It; Date 1`I <i [eg SP()11SC>R Co nal IR ❑DCD [—Finance VA1 ire ❑TS PZ7R •Police ❑PI1D CCoar/ SPoNS()II's FD Administration is asking for Council to approve the purchase of fire apparatus, two fire SIiMIM.\RA' engines/pumpers and one aerial ladder truck. Purchase to be funded by the 2017-2036 Public Safety Bond, utilizing existing HGACBuy Interlocal Contract for Cooperative Purchasing, ICC No.:13-3364, City of Tukwila Contract # 13-027, approved by Council on 01/22/13, and subject to automatic renewal. II;A"12,17 B1' C.OA`'. Mtg, ❑ CDN Comm Finance Comm. E Trans &Infrastructure Arts Comm. ❑ Parks Comm. DATE: 02/05/18 COMMITTEE CIIAIR: HOLJGARDY 11 Public Safety Comm. ITE INFORMATION ITEM No. 5.B. SI'.vII)ONSOR: JAY C. WIT MER ORIGIN yT.. CTIa; D \ D.1"i i : 02/12/18 AcI.'v1) \ Iii. MITIIL.1 Fire Department Apparatus Purchase Utilizing HGAC Buy Interlocal Contract. C.i'I']?6ORY Div/tewon Meg Date 02/12/18 Motion Date 02/20/18 ❑ Resolution Meg Date ❑ Ordanance A. fig Date El Bid nard r1ltg Date ❑ Pabin caning C Other A It; Date 1`I <i [eg SP()11SC>R Co nal IR ❑DCD [—Finance VA1 ire ❑TS PZ7R •Police ❑PI1D CCoar/ SPoNS()II's FD Administration is asking for Council to approve the purchase of fire apparatus, two fire SIiMIM.\RA' engines/pumpers and one aerial ladder truck. Purchase to be funded by the 2017-2036 Public Safety Bond, utilizing existing HGACBuy Interlocal Contract for Cooperative Purchasing, ICC No.:13-3364, City of Tukwila Contract # 13-027, approved by Council on 01/22/13, and subject to automatic renewal. II;A"12,17 B1' C.OA`'. Mtg, ❑ CDN Comm Finance Comm. E Trans &Infrastructure Arts Comm. ❑ Parks Comm. DATE: 02/05/18 COMMITTEE CIIAIR: HOLJGARDY 11 Public Safety Comm. E Planning Comm. RECOMMENDATIONS: Sher sC)R/AD1 ComI\IT-I"II.I': IIN. Fire Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXT'T 1?ITC Rt: RI :UIRI :D AMOUNT BUDGETED APPROPRIATION REQUIRED $3,093,285.30 $3,200,000.00 Fund Source: 2017-2036 PUBLIC SAFETY BOND Comments: Under Equipment and Apparatus -See attached spreadsheet for details. MTG. DATE RECORD OF COUNCIL ACTION 02/12/18 Forward to Regular Meeting MTG. DATE ATTACHMENTS 02/].2/18 Informational Memorandum dated 01/30/18, with attachments Minutes from the Public Safety Committee Meeting of 2/5/ 18 2/20/18 No attachments • 1( , 30 COUNCIL AG I -'NDA SYNOPSIS Initials ,14ectuz Date Prepared by /11cliori review Council review y 02/12/18 PMc ; C. 2/12/18 02/20/18 PMc Ordznarue 1(t,Date [ Bidd 1118 Date [ Public: I Tearing llig Date _ Other ANDate C:.\ I I:(3()ItY 111 Discussionr ►® i1It, Date 1It, Major Illi [1DC'D jIiir:e ❑IS V7R Police _Pit" C, Cour/ ITEM NFORMATION ITEMNo. 5.C. Si 11,1, SPONSOR: PEGGY MCCARTHY ORIoIy.vI A(;I°,ND l D.vii : 02/12/18 IIi:\Li 1 is Amend the Berk Consulting Contract for Fire and Park Impact Fee update services. 2/12/18 Motion Date 2/20/18 C Resolution i1ltg Date Ordznarue 1(t,Date [ Bidd 1118 Date [ Public: I Tearing llig Date _ Other ANDate C:.\ I I:(3()ItY 111 Discussionr ►® i1It, Date 1It, Major Illi [1DC'D jIiir:e ❑IS V7R Police _Pit" C, Cour/ Si>()iCouncil I♦I~inan.e SPoNs()R'S The Council is being asked to consider and approve an amendment adding $20,000 to the SL I1I.r Berk Consulting contract for Fire and Park Impact Fee update services. Although only a portion of this authority is expected to be used, the additional budget provides assurance that resources will be available for Berk's completion of the study document and a presentation to Council on the fee study and methodology. RI a' i E C.O.W. Mtg. L CDN Comm ® Finance Comm. [ Public Safety Comm. — Trans &Tnfrastructu;e E Arts Comm. [ Parks Comm. ❑ Planning Comm. DATE: 02/06/ 18 COMMIITE CI IA II : QUINN RECOMMENDATIONS: sPoNs{ IR/A1)\iIN. CO \ti Finance Department ri iI Majority Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE l/XPi: D11`L'1ti: Ri:..1.1121:I) AMOUNT BUDGETED APPROPRIATION REQUIRED $20000 $38000 $58000 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/12/18 MTG. DATE ATTACHMENTS 02/12/18 Informational Memorandum dated 01/31/18 Draft contract amendment Original contract Minutes from the Finance Committee meeting of 2/6/18 02/20/18 Updated Informational Memorandum after C.O.W. Potential scope of work and impact fee update Contract amendment and original contract 32 TO: INFORMATIONAL MEMORANDUM Mayor Ekberg Finance Committee FROM: Peggy McCarthy, Finance Director DATE: January 31, 2018, Modified February 14, 2018 SUBJECT: Fire & Parks Impact Fees Allan Ekberg, Mayor ISSUE Approve an amendment to the Berk Consulting Contract for the Fire and Parks impact fee study and update. BACKGROUND The services of Berk Consulting were retained to assist with the Park and Fire impact fee study and update. The contract was signed August 16, 2018 for not to exceed amount of $38,000. The contract limit has almost been reached and there are a few remaining tasks to undertake to complete the project. Because of this, a contract amendment is being requested. DISCUSSION Certain factors contributed to a more accelerated use of the budget than originally planned. Work on the level of service (LOS) standards - which serve as a benchmark for measuring the City's response to growth and are integral to the impact fee development - turned out to be more intensive than expected. The existing LOS standards were clarified and considered in relation to other options to ensure the service levels meet the needs of the residents and other stakeholders. Both a Parks facilities inventory and a Fire facilities inventory was created and valued as part of the study. Also, Berk took the lead on submittal documents for state review and SEPA coordinating with Community Development — this work was not specifically called out in the contract scope. The few tasks left to complete include Berk's assistance in presenting the impact fee study and results to the Finance Committee and Council. FINANCIAL IMPACT The amendment adds $20,000 to the original contract and extends the term through April 2018. It is expected that only a portion of this additional budget authority will be used, and that Berk's work will be completed within the original term of March 2018. RECOMMENDATION The Finance Committee is being asked to approve the contract amendment and forward it to the February 20, 2018 consent agenda. ATTACHMENT • Draft contract amendment • Original contract • Potential Scope of Work for Proposed Contract Amendment 33 34 Potential Scope of Work for pnoposed Amendment to the Berk Consulting Contract The contract amendment is requested preemptively to ensure resources are available for contingencies allowing timely and thorough project completion. Much like budget amendments, staff strives to fully and timely inform the Council should a budget or scope concern arise. The budget amendment will be executed only if the additional funds are needed to complete the project. Potential tasks that are outside the scope of the original contract that could be covered under the proposed amendment include the following: • Council worksthe scope of the meetings included in the original contract. • Modification of land use categories (see attached memorandum from Berk Consulting) • Additional research and analysis beyond responding to clarifying questions on the work performed under the existing contract. Should the amendment request be approved, the scope and fee for any additional work to be performed under the amendment would be documented in a memorandum of understanding between Berk Consulting and the City of Tukwila before commencement of the work. Attachment: Potential Scope Amendment 1 — Modification of Land Use Categories, Berk Consulting, 02.13.2018 35 36 City of Tukwila Fire and Parks Impact Fee Update Potential Scope Amendment 1- Modification of Land Use Categories UNDERSTANDING The City is considering amending the categorization of land uses included the fire impact fee rate table. This change has implications for aligning incidents to those land use categories; this will include cross - walking the National Fire Incident Reporting System (NFIRS) and the King County Assessor's Land Use (LU) categories. ADDITIONAL TASK SCOPE Task 5. Revise Fire Impact Fee Categories Based upon categories provided by City Staff, revise the model to use a revised set of property use categories in the fire impact rate schedule. This task is based upon the following shared responsibilities: CITY OF TUKWILA STAFF BERK Relate the NFIRS fire incidents and King iii Analyze King County Assessor parcel data to County LU categories to the City's revised fire determine average square feet, of building impact fee rate categories .space per land use category a Determine best categories for developers. Incorporate.revised categories into the by Park I speaking with City of Tukwila Planning Tukwila Fire and Impact Fee Model, Department staff including updated rate schedules One round of revisions Budget POSITION HOURS RATE COST GIS Analyst & Data Specialist 8 0 Si,200 Project Manager 12 $125 $1,500 1>rincipal 1.5 $200 $300 ?,!A' 37 38 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 17-147 Council Approval: PROFESSIONAL SERVICES AGREEMENT Amendment # 1 Between the City of Tukwila and Berk Consulting Inc. That portion of Contract No. 17-147 between the City of Tukwila and Berk Consulting, Inc. is amended as follows: Section 3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending April 30, 2018, unless sooner terminated under the provisions hereinafter specified. Section 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit B attached hereto, provided that the total amount of payment to the Consultant shall not exceed $58,000 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. DATED this day of 2018 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor By: Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney 39 40 � of City Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: 17-147 Council Approval N/A PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is entered into between the City of Tukwila, Washihereinafter referred to as City", and Berk Consulting Inc., hereinafter referred to as "the ConsuKanr, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Prolect Designation. The Consultant is retained by the City to perform services in connection with the project titled Park and Fire Impact Fee Update. 2. Scope of Services. The Consultant agrees to perform the services identified on Exhibit A attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement:T full force and effect for a period commencing upon execution and ending March 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2017 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A.Payment for the work provided by the Consultant shall be made as provided on Exhibit B attached hereto, provided that the total amount of payment to the Consultant shall not exceed $38,000 without express written modification of the Agreement signed by the City. B. The Cosultant may submit vouchers to the City once per monthduh the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work pedhrmed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the pjact for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible � `�� o� �/' l(]' Page 1 of 7 41 copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or inequity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liabilityinsurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington._ Paget of 7 42 4. Professional Liability with limits no less than $1 000000 per claim and $1,000,000 policy regate limitProfessional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contaih, or be endorsed to contain that they shall be h insurance with respecttotheCih/. Any \nsuranmn, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a currenA.M. Best rating of not less than A:Vll. D. Verification of Coverage. Consultant shall furnish the City with originacertificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional i red endorsement, evidencing the insurance requirrd of thContractor before commencement of the workUpon reuest bthe City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Notice of Cancellation. The Conwith written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Page 3 of 7 43 inthe selection and retentionofemo|oyeesorpvncunementofnlateha|aorauooies 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreementatany time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law, Venue: Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: BERK Consulting 2025 1st Ave Suite 800 Seattle, WA 98121 18. Entire AgreemModification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negoUsdibns, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. Page 4 of 7 44 DATED this day of August . 2017 CITY OF TUKWILA ,T>Mni3 got-ser-f-acKt_ prlD art-orYIPort, Attest/Authenticated: CONSULTANT By: Printed Name: _Brian Murphy Title: Principal Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney Page 5 of 7 45 46 EXHIBIT A — SCOPE OF SERVICES Work will entail all aspects of fire and park impact fee development and update, including: Task 1: Review existing fire and park impact fee program. Deliverables: • Kickoff Meeting with City Staff • Memorandum presenting program review findings Task 2: Assist the City project future growth and estimate future costs for proposed fire and park projects intended to provide additional capacity for new growth. Deliverable: • Future growth projections and project list with costs and share related to growth Task 3: Recommend changes in policy, fee calculation methodology and rate structure as necessary, • Workshop with Staff to discuss methodology options • Draft recommendations • Present Draft Recommendations to Council • Memorandum documenting rate program update recommendations and schedule Task 4: Document the study and recommendations. Deliverables: • Memorandum documenting rate program update and recommendations • Meet with key City staff • Present project information and status updates to the Tukwila City Council Page 6 of 7 47 48 EXHIBIT B — FEE SCHEDULE BERK Cons ng Lisa Grueter, Principal 2017 Hourly Rate $200 Annie Sieger, Jason Emily Senior Hennessy, Percival, Associate Associate Associate $150 $125 $125 Total Hours and Estimated Cost by Task Task 1; Proiect Kick-off and Review of Existing Program Subtotal 4 12 46 $6,350 1 - - Task 2: Assist Staff Estimate Growth and Costs Subtotal 2 10 24 $3,250 Task 3: Recommend Changed Subtotal 12 18 16 50 $6,850 , Task 4: Document Sttrdy and Present Results Subtotal 4 8 18 16 46 $6,250 Total Estimated Hours Cost (14ours5RaH) 14 36 66 50 166 $2,800 $5,, *0 68,258 $6,250 $22,700 Subtotal Consultant Cost Project Expenses Estimated Project Total $22,700 $2,020 $24,720 Page 7 of 7 49 50 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes February 6, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Council members: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: Rachel Bianchi, Peggy McCarthy, Henry Hash, Vicky Carlsen, Bruce Linton, Sherry Wright, Jay Wittwer, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II BUSINESS AGENDA A. Contract Amendment: Fire and Park Impact Fees Staff is seeking Council approval of an amendment to Contract 17-147 with Berk Consulting, * Inc. to add $20,000 and extend the term through April 2018 to allow completion of the Fire and Park impact fee study and update. The contract limit has almost been reached, and it is possible that none, or only a small portion, of the additional $20,000 will be needed for the include. additional services, which presenting the study results to Council. Determining the level of service standards for Parks and Fire was more challenging than originally expected and required full Park and Fire facilities inventories. If approved, staff will report back to Committee how much of the additional budget authority was used. Chair Quinn stated that a thorough analysis of appropriate fire and park impact fees is very important, and the additional work will help the Council make a sound decision. Councilmember Robertson also spoke in favor of the amendment to complete the project. Councilmember Kruller is opposed to the amendment as she would like staff and the vendor to stay within the original scope and budget. She also requested a more detailed budget for the additional $20,000. DIVIDED RECOMMENDATION (QUINN, ROBERTSON IN FAVOR, KRULLER OPPOSED). FORWARD TO FEBRUARY 12, 2018 COMMITTEE OF THE WHOLE. B. Public Safety Plan Financing Staff presented a proposed strategy and timeline for the Committee to identify options and recommendations on how to fund the budget gap in the Public Safety Plan. There is a significant gap in construction costs and the original project budget due to market conditions in the region, and as schematic design progresses on the projects the City Council is receiving more reliable information on which to base its decisions. It will be important for the Finance Committee to thoroughly vet options and prepare to make recommendations to the Council around the time that schematic design is complete for the Justice Center, expected by April. Staff is seeking a common understanding of assumptions as well as Committee direction on various funding tools. Tools that the Committee is interested in will be built into a financial model that can then be use dto evaluate implications of those tools. 51 52 COUNCIL A G h'NDA SYNOPSIS l rzi/ia/ leetirtg Date Prepared IrIla}or:r rezieiv Cot trtci/tevie;v 02/20/18 LH C.1'1'I;C;E)R1' 7 l)i.rcuasiora ,A kg Date A1o1io17 1I1 Date ►1 Revolution Ordinance ❑ 131e1zvczr<i Akkg Date r- ! ublzc I /earzrt� ,AN Date r Other 1 tig late J fig Dale 2/20/18 111ig Date it Plajor I [R DCD ❑I iium e LFire T,S PP/~R Poliue�PW ❑Court SPUNS()1t ►1 coin SP('SOWS The City Council would like to honor Joan Hernandez for her leadership on equity in Si,'\l tun Tukwila City Government. It was thanks to her perseverence that the Equity and Social Justice Commission was formalized in the 1990s, and she remained a member until her retirement in 2017. ITEM INFORMATION ITEM No. 6 S`r.vI I' SPONSOR: LAUREL HUMPHREY ORIGINAL AGIIr.:V1)<y D.1 i i.: 2/20/18 AG! I)'. Irl.\iTi ii.I A Resolution and in honor of Joan Social Justice Commission. Hernandez's service to the Equity and Diversity/Equity C.1'1'I;C;E)R1' 7 l)i.rcuasiora ,A kg Date A1o1io17 1I1 Date ►1 Revolution Ordinance ❑ 131e1zvczr<i Akkg Date r- ! ublzc I /earzrt� ,AN Date r Other 1 tig late J fig Dale 2/20/18 111ig Date it Plajor I [R DCD ❑I iium e LFire T,S PP/~R Poliue�PW ❑Court SPUNS()1t ►1 coin SP('SOWS The City Council would like to honor Joan Hernandez for her leadership on equity in Si,'\l tun Tukwila City Government. It was thanks to her perseverence that the Equity and Social Justice Commission was formalized in the 1990s, and she remained a member until her retirement in 2017. RIA II'.WI') 131' C.O.W. NItg. ❑CDN Comm [ Finance Comm. ❑ Public Safety Comm. E Trans &Infrastructure ❑ Arts Comm. n Parks Comm. n Planning Comm. DATE: CONIMITTIJ. CHAIR: RECOMMENDATIONS: S]kr'soR/AI) CO \I NII 1I:\. City Council N/A COST IMPACT / FUND SOURCE LxPI;ADI'111RLRIT v1RI D AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/20/18 MTG. DATE ATTACHMENTS 2/20/18 Resolution 54 of Tu la Washington Resolution No. A RESOLI.JTION OF THE CITY COUNCIL OF THE CITY OF TUKVVIL_A, WASHINGTON, EXPRESSING SINCERE GRATITUDE TO JOAN HERNANDEZ FOR HER INFLUENCE AND SERVICE ON THE EQUITY AND SOCIAL JUSTICE COMMISSION. WHEREAS, Joan Hernandez has been an influential and dedicated leader on the City's Equity and Social Justice (formerly Equity and Diversity) Commission since its early beginnings as a partnership with the Tukwila School District; and cultures in Tul<wila, as well as ensuring broad community inclusion in civic affa'rs; and WHEREAS, Joan has long championed the importance of celebrating the various ethnicities andWHEREAS, in 1996, Joan presented the idea of an Equity and Diversity Commission to the City Council, which passed Resolution No. 1369 establishing an informal commission devoted to involving diverse populations in school and community activities; and WHEREAS, with Joan's perseverance and belief that the important work of the Commission necessitated a more formal structure within City government, the City Council established a codified Equity and Diversity Commission by passage of Ordinance No. 1828 in 1998; and WHEREAS, after serving consecutively on every iteration of the Commission, most recently participating in the adoption of a City-wide Equity Policy and renaming to the Equity and Social Justice Commission, Joan retired at the end of 2017; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,HEREBY RESOLVES AS FOLLOWS: On behalf of the entire Tukwila community, the Mayor and Councilmembers express their sincere thanks to Joan Hernandez for her years of dedicated service on the Equity and Social Justice Commission. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. Allan Ekberg, Mayor ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: __�� Verna Seal, Council President Dennis Robertson Kathy Hougardy De'Sean Quinn Kate Kruller Thomas McLeod Zak !clan 55 56 City of Tukwila Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice TO: Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: February 14, 2018 Allan Ekberg, Mayor SUBJECT: Report for February 20, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • United States Conference of Mayor's Winter Meeting: Mayor Ekberg attended the United States Conference of Mayor's Winter Meeting held in Washington DC January 23 — 26. • AWC City Action Days: Councilmembers Hougardy, McLeod and Robertson, City Administrator David Cline and Communications and Government Relations Manager Rachel Bianchi attended the Association of Washington Cities (AWC) City Action Days in Olympia January 24 — 25. • Regional Transportation System Elected Officials Meeting: On February 2 Mayor Ekberg attended a Regional Transportation System Elected Officials meeting co -hosted by the Sound Cities Association and King County. At the meeting the Technical Committee, comprised of staff from cities. the Puget Sound Regional Council, Sound Cities Association and King County, gave a report that included estimates of need, revenue options, a menu of funding tools, and approaches for communicating about the system's needs and challenges. • King County Climate Summit: Mayor Ekberg attended the King County Climate Summit for elected officials on February 7. At the meeting they discussed the progress made toward our climate and energy commitment, the results from Clean Energy Pathways consulting work and the next steps needed to shape policies and actions that accelerate the transition to renewable energy. • Seattle Southside Chamber of Commerce Business Awards Luncheon: Mayor Ekberg, Councilmember Hougardy and Business Relations Manager Brandon Miles attended the Seattle Southside Chamber of Commerce Business Awards Luncheon on February 9. Tukwila City Ha • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 57 City Administrator's Report February 14, 2018 Page 2 II. Staff Updates Public Safety • Homelessness Task Force: The Community Policing Team, Community Liaison Officer and our CIT Officer, as well as staff from several City departments, Sound Mental Health and Pastor Jan Bolerjack from the Riverton Methodist Church have developed a Homelessness Task Force. The task force will be a meeting February 21 to discuss issues and develop a comprehensive plan to address the issue. • Regional 3 Fire Chiefs: Chief Wittwer has been meeting with Zone 3 fire chiefs concerning regional partnerships, logistics, data, regional planning and other subjects. • CERT Classes: CERT Classes are in the planning stages for April 2018 and Oct 2018. Project Updates • TUC Pedestrian/Bicycle Bridge: Estimated Completion: April 2018 Sections of the concrete curb and gutter along West Valley Highway are scheduled to be replaced this week. The handrails are now expected to be received by the end of March and installed in April. • 42nd Ave Phase III: Estimated Completion: August 2018 The south culvert footing is in place. Waiting for a response from the US Army Corp of Engineers on the permit modification request for the Phase 2 stream bypass. The power and communications trenches continue to progress up the hill from the SR 518 overpass. The drainage vault has been installed on S 158th St west of 42nd Ave S and S 158th St remains closed to through traffic west of 42hd. We expect to reopen S 158th St in the near future. We expect 42hd Ave S to remain closed through the first quarter of 2018. • BAR Bridge Rehabilitation: Estimated Completion: December 2018 Crews continue to work on the bridge substructure. BNSF is changing the elevation of the track height and this change requires modification to the work platform to accommodate the new elevation. • Major Maintenance on 3 Bridges: Estimated Completion: March 2018 o Grady Way Bridge: No work is being performed at this time. The structural steel is being ordered and the contractor is awaiting its arrival before installation. o Frank Zepp Bridge (5 180th): The contractor is performing prep -work for painting of the sub structure girders. The contractor will begin night time lane closures to install the work platform in preparation of lifting the structure to replace the bearing pads. o Beacon Avenue Bridge: The work is substantially complete. • Foster Park Off -Leash Doq Park Construction for the off -leash dog park at Foster Park has started with the installation of fence lines and a double safety gate. The project will be adding signage as well as a doggie drinking fountain. • Tukwila Village: The City and Developer extended the City's option to lease the plaza and community room through May 2018 to enable more time to form the non-profit community organization. The City, developer, and the Food Innovation Network are Phone: 206-433-1800 • Email: Mayor@TukwilaWA,gov • Website: Tukwila A.gov 58 City Administrator's Report February 14, 2018 Page 3 exploring options to include a mini -food hall as an incubator for small, international food businesses in Building A (to be built north of the library). The first senior apartments should be open in late spring/early summer. Specific dates for opening and a ribbon cutting have not yet been decided. • Seattle Seawolves Come to Starfire Sports : In 2018 the Major League Rugby team the Seattle Seawolves will kick off its inaugural season at Starfire Sports. Economic Developments staff and the Seattle Southside Chamber of Commerce have been working with the Seawolves to link the new team with area businesses. Their first game is scheduled for April 22 and we are working on game day activities to help create a great fan experience. The team has already sold 1,500 season tickets. • 2017 Annual Awards 2017 Department Employee of the Year Award Recipients Jaclyn Adams, Community Development Joshua Kelch, Fire Department Brenda LaFleur, Internal Services Laurel Humphrey, Mayor's Office Kerry Carlson, Municipal Court Matt Austin, Parks & Recreation Officer Matt Valdez, Police Department Greg Villanueva, Public Works 2017 Citywide Award Recipients The Big Idea Award: Sgt. Adam Balcom for Bulldog Academy The Leadership Award: Capt. Andy Nevens, Fire Department The Spirit Award: Olena Perry, Parks & Recreation The Pride in Service Award: Stacy Hansen, Mayor's Office and Gary Leavitt, Police Department The Teamwork in Action Award: Transportation Demand Management -- Maggie Lubov, Valerie Lonneman, Katie Wendel The Mayor's Award: Officer Victor Masters, Police Department Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to local schools. • Arts Commission: No vacancies. • Civil Service Commission: Vacant Position: Position #2 Resident. • Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5 Resident and Student Representative. • Equity & Social Justice Commission: Vacant Positions : Position #2 Education Representative and Student Representative. • Human Services Advisory Board: Vacant Positions Position #4 Resident and Position #6 Business Representative. One application received. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. Phone: 206-4334800 * Email: Mayor@TukwitaWA.gov Website: TukwilaWA.gov 59 City Administrator's Report February 14, 2018 Page 4 Lodging Tax Advisory Committee: Vacant Position: Position #5 Business Collecting Tax. Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student Representative. One application received. Planning Commission: No vacancies. III. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response February 5, 2018 Council Meeting _ A resident asked for an update on a variance request to retain the existing reader board at Foster High School. This item will be scheduled on the CDN (Community Development and Neighborhoods) Committee. When will an update be provided on Code Enforcement? Code Enforcement is scheduled to provide an update to Council at the March 5, 2018 Council meeting. Councilmember Quinn brought up an issue about Waste Management not always being able to access the dumpsters in the complex off of 42nd due to construction. Public Works staff met with Waste Management and Waste Management will look into the issue and take corrective action. Public Works also contacted the construction crew to make sure they are not impeding access. Phone: 206-433-1800 • Email: Mayor@TukwilaVVA.gov •Website: Tukwi aVVA.gov 60 February 14, 2018 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan February update The Project Executive Team has had another productive month on all fronts. Timely due diligence, access, and property acquisitions are key to maintaining the Plan's momentum. Justice Center's program estimate and Fire Stations' schematic design estimates have given the Council a clearer understanding of the Plan's significant budget stress. FIRE STATIONS • Site acquisition Depending on due diligence and a Phase 2 report, the Council should expect final pric- ing and closed transactions for Fire Station 54's properties in May. Station 51 design development Per Council consensus 12 February to move forward from schematic design, Weinstein AU will begin Station 51's design development phase. Stations' budget With input from GC/CM Lydig Construction, Station 51's schematic design estimate of $12.5 million was the first "real" number presented to Council 12 February. The pro- ject team is working on understanding Station 51's schematic design estimate and its implications on the other two station budgets, specifically adjusted to the final sites. At this point, the overage is expected to total $20.5 million for all three stations. Sustainability features Due to the budget's stress, optional sustainability features have been put on hold. GC/CM pre -construction services Lydig's next task is to develop a Station 51 design development estimate. Equity/diversity and local participation The City is considering piloting a program similar to the City of Seattle's: formalized in a Project Labor Agreement (PLA) and Community Workforce Agreement (CWA). The Council needs to weigh the cost and efficacy of a formal PLA/CWA approach in light of the City's new equity policy, your apprenticeship requirements (Resolution 1814), and the stations' budget stress. Lydig has a very good track record with disadvantaged business enterprise and apprenticeship utilization. On 5 March, Public Safety will con- tinue discussing alternate approaches with staff, Lydig, and me. 61 JUSTICE CENTER Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Justice Center's properties in June or July. Program estimate SOJ and DLR presented the Justice Center's program estimate to the Council 2 January. This estimate is more uncertain than Fire Station 51's 2040 programming estimate due to unknown site development costs. The program estimate is roughly $38 million over the budget developed for the Plan's bond measure, and revenue strategies are being explored in the Finance Committee to address the shortfall. Schematic design DLR completed Justice Center programming and—with the Council's 2 January consen- sus to move forward—has begun schematic design. Schematic design will be com- pleted in April/May. An updated cost estimate with GC/CM input and results of site in- vestigations will be presented to the Council in May. GC/CM selection and pre -construction services The Justice Center's GC/CM solicitation and selection process began in December. Seven firms submitted proposals 17 January, three finalists were interviewed 31 Janu- ary, and they submitted final proposals 2 February for selection of the highest -scoring firm that day. A pre -construction contract with BNBuilders will be recommended to Public Safety 5 March, COW 12 March, and the Council 19 March. CONSOLIDATED SHOPS Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shop's properties later this year. PROPERTY ACQUISITIONS Due diligence On 20 November, Council approved contracts to conduct surveys, environmental re- views, and geotechnical analyses to prepare for property acquisitions. That work is underway. OTHER RESOURCES Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo- gist, environmental, testing, and inspections. Beginning with the envelope consultant 12 February, Council can expect to see more contracts for these services. PMQA update 62 February 14, 2018 page 2 PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's milestones. PROGRAM BUDGET Program contingency Without a budgeted program contingency, there will be pressure on all program ele- ments' budgets for the life of the Plan. At its 6 February meeting, the Finance Commit- tee began discussing with staff how to approach the Plan's significant financial gap. The Committee has directed staff to price all options in conjunction with the develop- ment of the 2019-2020 biennial budget. The Finance Committee has an intensive work plan to develop recommendations for full Council discussion in early April. Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values. These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. PMQA update February 14, 2018 page 3 63 64 Upcoming Meetings & Events February/March 2018 19th onda 20th Tu sd Is lednesday 22nd (Thursday 23rd (Friday) 24th (Saturday) Presidents Day City offices & Community Center closed 4 Iii , 14'; I. --‘ Public Safety Cmte, 5:30 PM (lla:elnut Conference Room) S, City Council Regular Mtg., 7:00 PNI (Council Chambers) Duwamish Shoreline Work Party 200 PM— 500 PNI Meet at the Green River Trail @ BECU Campus (12770 Gateway Dixie) Imps llforterra ore/ Tukwila Intl, Blvd. Action Cmte's Trash Pickup Day 900 — 10 00 AM For location or information contact Sharon Ivtanii 206-200-3616 event Arts Commission Cancelled > Finance Cinte„ 5:30 PM (11a:elnut Conference Room) 26th (Monday) 27th (Tuesday) 28th (Wednesday) 11st (Thursday) 2nd (Friday) (Saturday) > Transportation & Infrastructure Cmte., 5:30 PM (Foster Conference Room) City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) D Community Development & Neighborhoods Cmte., 5:30 PM (1-1a:elnut Conference Room) D Public Safety D Equity & Social Justice Commission, 51:5 PM (Tia:elnut Conference Room) at Tukwila Community AM — 2:00 PM Center Plan Siting Advisory Cmte; Cancelled January 9 th ti April 19: Free income tax preparation assistance available Tuesday/Thursday: 5:00 -- 8:00 PM, Saturday: 10:00 Visit wvvw.uwkc.orgJtaxhelp or call 2-1-1. > Arts Commission: 3rd Wed., 5:00 PNI, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305, >Community Development and Neighborhoods Committee: 2nd & 4th Tues , 5,30 PM, Hazelnut Cont;Room. Contact Laurel flumphrey at 206-433-8993. > Equity & Social Justice Commission: lst Thurs , 5:15 PM, Hazelnut Cont' Room. Contact itlia Navarro at 206-454-7564 Finance Committee: lst & 3rd Tues , 5 30 PNI, Hazelnut Cont Room Contact Laurel Ifuniphrey at 206-433-8993, (A) Update on priority -based budgeting,. (13) Financial definitions. (C) Review of compensation policy for City employees. (D) Financing the Public Safety Plan (E) Sale of City properties. LibraryAdvisory Board: 1st -rues , 7 00 Pm, Community Center Contact Shannon 1:isher at 206-767-2312. > Park Commission: 2nd Wed., 5:30 PM, Community Center Contact Robert Eaton at 206-767-2332. 5 Planning Commission/I3oard of Architectural Review: 4' Thurs , 6 30 PA!, Council Chambers at City Hall Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon , 5 30 PNI, Hazelnut Cone Room Contact Law -el Humphrey at 206-433-8993 (4) Introduction of crime map, (B) 2017 45 Quarter Police Department Report. >Tukwila Intl. Blvd. Action Cinte: 2nd Tues., 7:00 Pm, Valley View Sewer District. Contact Chief Linton at 206-433-1815. >Transportation and Infrastructure Committee: 2nd & 4th Mon , 5 30 PM, Foster Conf Room Contact Laurel ituitiphrey at 206-433-8993. 65 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - MEETING 3 - REGULAR MEETING 4 - C.O.W. C.O.W. February 5 12 20 (Tuesday) See agenda packet cover sheet for this week's agenda: February 20, 2018 Regular Meeting, 26 Special Presentations: -2018 Tukwila Green Works Award for Business Recycler of the Year: Wilder Environmental Consulting. -Think Green scholarship awards to Foster High School students. -Police Department Awards: Life saving medal awarded to Officer Patrick Hisa and Officer Isaiah Harris, March 5 Public Hearing: 12 19 Proclamation: 26 Highline Water District Pump Station #8 Project. Unfinished Business; A proclamation welcoming the Seattle Seawolves Rugby Football Club to Tukwila. Approve Unclassified Use Permit L17-0065 and Design Review under File No. L17-0066 for a new water pump station in the Highline Water District, commonly known as the Highline Water District Pump Station #8 project. 66