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Home My WebLink AboutTIC 2018-02-26 Item 2C - Final Acceptance - Cascade View Safe Routes to School Phase IICity of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director ,/ BY: Dave Sorensen, Project Manager CC: Mayor Allan Ekberg DATE: February 23, 2018 SUBJECT: Cascade View Safe Routes to School Phase II Project No. 91510302, Contract No. 17-109 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. Allan Ekberg, Mayor BACKGROUND The Notice to Proceed for Contract No. 17-109 with Hoffman Construction, Inc. of Enumclaw, Washington was issued on June 28, 2017 for the Cascade View Safe Routes to School Phase II Project. This project provided pedestrian safety and street improvements that included; paving, new concrete curbs, gutters, sidewalks and ADA ramps, adjusting surface utilities to grade, a mini roundabout, and installing roadway channelization. This residential street project also presented an opportunity to include additional water quality facilities desired for this neighborhood and also required some regrading of the street cross-section to accommodate the new curb, gutter, and sidewalk. The additional work was included by using Overlay & Repair and Surface Water funds. ANALYSIS Construction was physically completed on December 8, 2017. Four change orders were executed. Under -runs were due to underutilized bid items such as "Unexpected Site Changes" and "Gravel Borrow Including Haul". Retainage on federally funded projects is not allowed, therefore a retainage bond was utilized. The budget for the Cascade View Safe Routes to School Phase II Project was $1,554,178.17 and included a 10% contingency, which was not utilized. Construction Contract Amount Under -runs $1,412,889.25 (26,238.82) Total Amount Paid $ 1.386,650.43 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage bond, subject to standard claim and lien release procedures, for the Cascade View Safe Routes to School Phase II Project with Hoffman Construction, Inc. in the final amount of $1,386,650.43 and consider this item on the Consent Agenda at the March 5, 2018 Regular Meeting. Attachment: Notice of Completion Contract No. 17-109 W:1PW Eng1PROJECTS1A- RW & RS Projects\Safe Routes to School - Cascade View Phase II (91510302)1Construction\Close Out To Council\Docs to TIC11nfo Memo CV SRTS PH2 Closeout 02231 B.docx 9 g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 12/07/2017 Contractor's UBI Number: 600247364 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 UBI Number: 179000208 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name Cascade View Safe Routes to School Contract Number 17-109 Job Order Contracting ❑ Yes V No Description of Work Done/Include Jobsite Address(es) S.140th/33rd Ave S. Removed existing pavements; provided erosion/water pollution control. Installed new storm drainage structures, pipes, curb and gutters, sidewalks, driveway entrances, curb ramps,new HMA pavement and channelization. Adjusted utilities to grade. Federally funded transportation project? [if Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name Hoffman Construction, Inc. E-mail Address karen@hofcon.com Affidavit ID* 763253 Contractor Address PO Box 845 Enumclaw, WA 98022 Te 360-825-9797 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond V Contract/Payment bond (valid for federally funded transportation projects) Name: Merchants Bonding Company (Mutual) Bond Number: WAC54496 Date Contract Awarded 05/11/2017 Date Work Commenced 07/05/2017 Date Work Completed 12/08/2017 Date Work Accepted 12/08/2017 Were Subcontracters used on this project? If so, please complete Addendum A. [Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate 10 % (If various rates apply, please send a breakdown) Sales Tax Amount 1409797.00 $ 18,802.76 $ 43,954.33 $ 1,384,645.43 Liquidated Damages $ 0.00 Amount Disbursed $ 1,386,650.43 Amount Retained $ 0.00 $ 2005.0o TOTAL $ 1 386.650 43 NOTE: These two totals must be equal TOTAL $ 1,386,650.43 Comments: The project was originally bid at 9.5% Sales Tax for Schedule B only. Rates had changed to 10% after the bid and prior to construction. 0.5% was added to the Tax Rate which increased the Sales Tax Amount from $3092.25 to $3255.00. Reductions shown above is the difference between contract amount and actual contract payments. Rule 171 applies to Schedule A only. Note: The Disbursing Officer must subrnrLt sis completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: Diane.jaber@tukwilawa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov 0 Washington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI. WA.GOV REV 31 0020e (10/26/15) F215-038-000 10-2014 Title: Fiscal Specialist Phone Number: 206.433.1871 Employment Security Department Registration, Inquiry, Standards 8. Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 10 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Apply A Line 600553941 761680 C&P Fencing 603210811 757877 Evergreen Concrete Cutting 601605667 748971 Garrison Creek Landscaping, Inc. 602461104 759749 Holmvig, Dewitt, Gallion & Assoc, LLC 603162312 751131 Puget Paving & Construction, Inc. 600403309 758968 Strong Trucking, Inc. 601777166 754582 Harlow Construction Co Inc. 601762618 750518 Silver Streak, Inc. 600432781 751185 Concrete Services 601334103 759766 Corliss 602237779 758744 Olson Brothers Pro -Vac, LLC 602170975 750975 Snell Crane Service, Inc. 601626799 750424 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 1 1