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Home My WebLink AboutTIC 2018-02-26 Item 2I - Contract Supplement #4 - Tukwila Urban Center Pedestrian-Bicycle Bridge with AKANAin City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director °,!, BY: Peter Lau, Senior Program Manager CC: Mayor Allan Ekberg DATE: February 23, 2018 SUBJECT: Tukwila Urban Center Pedestrian/Bicycle Bridge Project Project No. 90510403, Contract No. 16-092 Supplemental Agreement No. 4 with AKANA ISSUE Authorize the Mayor to execute Supplemental Agreement No. 4 to Consultant Contract No. 16-092 with AKANA in the amount of $180,448.00. BACKGROUND AKANA's Contract No. 16-092, with Supplemental Agreements 1 to 3, have been providing construction management (CM) services for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project. DISCUSSION The TUC Pedestrian/Bicycle Bridge Project has been delayed from physical completion due to delays from steel bridge and handrail fabrications, and some design inadequacies. Based on the construction contractor's latest projection, the construction work will likely be completed in April 2018. The consultant contract fund with AKANA was already used up in December 2017, because Supplemental Agreement No. 3 only allowed AKANA to provide CM services up to November 2017. In order to have continuous CM support from AKANA through the end of the construction project, Supplemental Agreement No. 4 is needed for their continuous services including closing out the project. FISCAL IMPACT The 15% construction contingency was $942,835.59 and will cover AKANA's Supplemental Agreement No. 4. There have been $57,946.50 in construction change orders to date, and AKANA's Supplement Nos. 2 and 3 for $251,169.00 were also drawn from this contingency. Supplemental Agreement No. 4 for $180,448.00 was carefully reviewed and is reasonable to close out this construction project. CM & CO Expenses 15% Contingency AKANA Supplement No. 3 $ 180,448.00 $942,835.59 AKANA Supplement Nos. 2 & 3 251,169.00 Change Orders No.1 to No. 6 57,946.50 Total: $489,563.50 $942,835.59 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 4 with AKANA in the amount of $180,448.00 for the TUC Pedestrian/Bicycle Bridge Project and consider this item on the Consent Agenda at the March 5, 2018 Regular Meeting. Attachments: AKANA's Supplemental Agreement No. 4 W:IPW EngIPROJECTSIA- RW 8, RS Projects\TUC Ped Bicycle Bridge (90510403)IConstructionW.100 - Contract Documents\CM Consultant\AKANAISup #41Info Memo for AKANA Sup #4, 2-12-18.docx 63 Alak WIWashington State Department of Transportation Supplemental Agreement Number 4 Organization and Address Cooper Zietz Engineers, Inc. 3380 146 Place SE, Suite 105 Bellevue, Washington 98007 Phone: Original Agreement Number 16-092 Project Number 90510403 Execution Date July 25, 2016 Completion Date September 30, 2018 Project Title Tukwila Urban Center Pedestrian/Bicycle Bridge New Maximum Amount Payable $1,168,998.00 Description of Work See Summary of Payments "Exhibit A" attached. See Scope of Work "Exhibit B" attached. See Prime Consultant Cost Computation "Exhibit D" attached. See Sub -Consultant Cost Computation "AECOM Exhibit E" attached. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Cooper Zietz Engineers, Inc and executed on February, 2018 and identified as Agreement No 4 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Scope of Services. See Exhibit B attached 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: September 30, 2018 111 Section V, PAYMENT, shall be amended as follows: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be supplemented with $180,448.00 as provided on Exhibits "A", "D" and "E" attached hereto. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: J e.C.c f '' A'- din,, 1.41/0„.• - 1/ By. R7 DOT Form 140-063 Revised 09/2005 Consul nt Signature Approving Authority Signature Date 64 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 65 BASIC AGREEMENT SUPPLEMENT #1 SUPPLEMENT #2 SUP PLEMENT #.3 SUPPLEMENT #4 TOTAL DIRECT SALARY COST Akana 177,314 AECOM 44,512 Akana 60,965 AECOM 19,661 Akana .5.3,920 AECOM 12,087 Akana $292,199 AECOM $76,260 OVERHEAD (INCLUDING PAYROLL ADDITIVES) Akana 242,654 AECOM 49,762 Akana 83,431 AECOM 22,838 Akana 73,790 AECOM 14,214 Akana $399,87.5 AECOM $86,814 DIRECT NON -SALARY COSTS Akana 18,387 AECOM 2,372 OBEC 84,807 MTC 25,510 OBEC 36,712 MTC36,480 Akana 6,320 AECOM 1,136 Akana 6,320 AECOM 720 OBEC 3000 Aka na$31,027 AECOM $4,228 OBEC $124,519 MTC 61,990 FIXED FEE Akana41,997 AECOM 13,3.54 Akana 14,440 AECOM 5,898 Akana 12,771 AECOM 3,626 Akana $69,208 AECOM $22,878 TOTAL $ 700,669.00 $ 36,712.00 $ 36,480.00 $ 214,689.00 $ 180,448.00 $ 1,168,998.00 DOT Form 140-063 Revised 09/2005 65 Exhibit B Scope of Work Project No. 90510403 Scope of Services: The Consultant agrees to continue Construction Management services indicated in the original agreement dated July 25, 2016. This supplement is due to the Contractor having to extend their schedule to complete the TUC Pedestrian/Bicycle Bridge, as indicated in the latest schedule update with a physical completion date into April 2018. Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit A Page 1 of 166 Revised 10/30/2014 Exhibit D Prime Consultant Cost Computations Please see attached AKANA Cost Computation (AKANA Exhibit D) Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit D Page 1 of 167 Revised 10/30/2014 68 Proposal Fee Estimate Exhibit D AKANA CLIENT Name: PROJECT Description: Proposal/Job Number: City of Tukwila Tukwila Pedestrian bridge project Date: 107/2018 January 1, 2017 Rates Classification' g Total AKANA AKANA 0 — AKANA 11. it 6 Sub E E Sub Sub 1.:IVU IL from suppleme nts 1 and 2 A NA g- a A AKANA AKANA . i I flour/ Rate. 575 548 525 I 5 $39 Hours Fees lir, 10, 1 Fees I Fees F.s Fees Fees Task 100 - • reconstruction services 50 EIMINIIIIII00I 50 Preconstruction sors6ces50 M M111== 11===MEMMIWIlli SO SO 50 50 50 50 50 SO 50 50 50 50 50 50 SO SO SO Task 0 0 0 SO 50 SO 50 SD 50 SO SO 50 50 Task 000- Subtotal 0 0 0 0 0 0 0 • 0 0 0 0 0 0 50 SO 00 50 SO 50 50 SO 50 50 SO Task 200. Construction Services Field office M=M= 111111== 990 MIIMMEMBEIMINI 0 SO 50 50 SO 50 50 • 50 50 50 SO 05 $0 544,057 SO 570307 SO Administration 00 50 SO SO 50 SO 50 50 50 SO SO SO 50 50 50 SO SO 50 SO 0 50 50 SO SO 50 $0 00 50 00 SO Tas200 - Subtotal 0 0 0 0 0 0 0 0 350 0 8 525310 536.005 06.232 SO 50 S. SO 61.520 SO 544057 570.367 Task 300 - Construction Services Field field inspection services 406 20 520.338 527,835 54,017 SO SO 50 50 54,500 SO 537.150 5575488 SO 50 SO SO SO SO SO SO SD SO Task so so 50 SO So So so SO $o so SO 50 SO SO SO $0 SO so SO SO Task 300. Subtotal 0 0 0 0 0 406 0 0 0 0 20 0 0 020.338 527.833 54,817 SO SD 50 50 54,500 50 537,150 557.488 Task 400 - materials materials 0 0 000 SO 50 SO SO 50 50 SO 5050 So Task 0 50 50 =r1=1.91/MIIMII9 SO So SO 50 SO so 50 SO SO SO 50 SO SD SO I SO 50 50 SO 50 SO 50 Task MMMM Task Task 400 - Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 50 50 SO SO 50 SO 60 50 SO 50 50 Task 500 - Pro'ect Com letion 111!!!!!IMMM=M1 II! Task MMM IIIIM== 80 144 07272 51 122 50 50 50 50 00 511574 518,940 0 50 50 50 50 so so so 50 50 00 0 SO so $o So SO 00 So 50 50 so Task 0 So 50 SO SO So SO 50 50 SO 50 Task 500 - Subtotal 400 D 0 24 0 0 0 0 0 80 0 144 57,272 59,952 51,722 00 50 50 50 50 50 511074 570.040 Task 600. Surve QA survey 0 o so sO 50 so S. so 50 SO 50 Task 0 so 50 50 SO 50 sO 50 50 50 50 Task 0 so 50 SO so 50 50 50 so so 50 Task 0 so so so $o SO 50 50 so SO So Task 600. Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 50 50 50 50 SO SO SO 50 00 50 Task 700 - Paintin. ins • ection services NACE Nace painting inspection of steel. 0 0 50 50 50 50 SO SO 50 50 50 Task 0 SO SO 50 50 SO SO 50 SO 50 50 Task 0 60 00 50 SO 50 50 50 SO SO SO Task 0 SO 50 SO SO 10 50 50 50 50 SO Task 700. Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50 50 00 SO 50 50 SO SO 50 50 SO Task 800 - Additional Services closeout 0 0 50 50 50 50 SO 00 50 SO so Task 0 00 50 SO 80 So so so so 50 50 Task 0 00 80 50 50 50 SO 50 SO 50 50 Task 0 50 SO SO 00 SO 50 SO SO 50 50 Task 000. Subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SO 50 SO SO SO 50 SO 50 SO 50 SO All Phases Total 188 0 0 0 0 430 0 0 0 0 20 470 0 1106 050,520 570,700 502,771 50 50 SO 50 06 ,520 50 502,600 0148,800 70 Exhibit E Sub -consultant Cost Computations Please see attached AECOM Cost Computation(AECOM Exhibit E) Project No. 90510403 Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit E Page 1 of 171 Revised 10/30/2014 Bike/Pedestrian Bridge Tukwila Contract type T&M with CAP 1-Admin/QC Hours to complete O hours 12 hours 12 hours 0 hours 24 2 - Doc Control Contract Total $ Costs Expended Through July 28, 2017 $ Budget Remaining = $ Raw Rate (Payroll Rate) Billing Rate Weeks Remaining = 110,000.00 98,112.75 11, 887.25 12 Loaded Total Employee $ bill rate $ Horton 30.52 $ 82.14 bill rate $ 985.66 Coughlin 88.79 $ 238.97 bill rate $ 2,867.63 Bardwell - bill rate $ Powell Total Hours Average Raw Per Hour Total Loaded (revenue) Raw Costs $ 3,853.30 Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 120 hours $ 88.79 $ 217.27 bill rate $ 26,072.30 Bardwell 0 hours $ $ bill rate $ Powell 0 hours $ $ bill rate hours bill rate 120 Total Hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 hours 0 Average Raw Per Hour Total Hours Hours to complete 0 hours hours hours hours 0 Total Hours Total Loaded (revenue) - bill rate $ 189.70 bill rate $ - Shinsato $ 26,072.30 - Jeff Vaughn $ 64.10 bill rate $ $ 101.00 bill rate $ 30.00 $ bill rate $ bill rate -$ bill rate - $ bill rate bill rate bill rate bill rate $ bill rate $ bill rate Total Loaded (revenue) Average Raw Per Hour Raw Rate (Payroll Rate) Billing Rate $ 88.79 $ 217.27 bill rate bill rate bill rate bill rate Total Loaded (revenue) Loaded Total Employee $ Bardwell 72 7 - Arch Monitoring Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 0 hours $ - $ - bill rate $ Butler 0 hours $ 30.52 $ 82.14 bill rate $ - Kelly hours bill rate $ hours bill rate $ 0 Total Hours 8 - Change Order Resolution Hours to complete 0 hours hours hours hours 0 Total Hours Hours to complete hours 0 hours hours hours Total Loaded (revenue) Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee $ 88.79 $ 217.27 bill rate $ Bardwell bill rate $ bill rate $ bill rate $ Total Loaded (revenue) Raw Rate (Payroll Rate) Billing Rate Average Raw Per Hour ETC Subcontractor ETC Subcontractor Markup ETC ODC ETC ODC Markup Fee (if applicable) Loaded Total Employee bill rate $ bill rate. bill rate $ bill rate $ Total Loaded (revenue) ETC - Revenue Total Budget Remaining Supplement Required 720.00 $ 30,645.59 $ 30,645.59 73