HomeMy WebLinkAboutCDN 2018-02-27 Handout Distributed at Meeting - Golf and Recreation 2018 Fleet Purchase
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Community Development & Neighborhoods Committee
TO:
Rick Still, Parks & Recreation Director
FROM:
Robert Eaton, Parks & Recreation Manager
BY:
Mayor Ekberg
CC:
February 7, 2018 – REVISED 2/27/18 PER COMMITTEE REQUEST
DATE:
Golf and Recreation 2018 Fleet Purchase Revisions
SUBJECT:
ISSUE
Revisions to 2018 Fleet purchases for Golf and Recreation
BACKGROUND
There are a few revisions to the 2018 fleet purchases that both the Recreation and Golf divisions of
the Parks and Recreation Department would like to make in order to provide better service. Staff
performed an assessment that took into consideration factors such as, program or operational
needs, actual equipment usage, condition of the equipment, life expectancy, and existing scheduled
replacement year.
The results of this assessment revealed a couple things; 1) some pieces are not getting used, 2)
some pieces are in disrepair and will not make it till the existing scheduled replacement year, 3)
some pieces are doing fine and do not need to be replaced at this time. Staff is desiring to right size
the fleet at this time to be good stewards of the funds, provide a more efficient operation, and better
serve the community through having the right equipment. Attachment A is the existing budget for
2018 fleet purchases. Golf has five pieces of equipment slated for replacement in 2018 and
Recreation has one piece.
DISCUSSION
Referencing the 2017/18 Budget we will begin with the revisions for Golf then Recreation.
Golf:
(lines 31 – 35 on pg 335 of budget, Attachment A)
Line 31 – Replace as scheduled
Line 32 – Delay purchase (likely till 2020)
Line 33 – Replace as scheduled
Line 34 – Replace as scheduled
Line 35 – Replace as scheduled
As determined from the assessment, there are three pieces of equipment in great need of
replacement that will not make it till their currently scheduled replacement years. P&R staff and
Public Works Fleet staff have already talked about working together to revise that for the next
budget cycle. Below is a table showing the financial impacts of the existing pieces of equipment
identified in the 2018 budget. Note, line 32 is the aerator that staff are recommending pushing out.
INFORMATIONAL MEMO
Page 2
Replacement
LineCurrent UnitUnit #2018 BudgetActual ExpenseDifference
Unit
31Mower, Greens1656$ 35,000.00$ (38,285.14)$ (3,285.14)Tractor
32Aerator6606$ 21,700.00$ -$ 21,700.00Mower, Greens
Blower, Trailer-Blower, Trailer-
33mounted6602$ 8,025.00$ (8,745.00)$ (720.00)mounted
Mower, Rotary Mower, Rotary
34Rough6609$ 66,500.00$ (68,931.72)$ (2,431.72)Rough
351/4-ton Pickup1293$ 35,000.00$ (16,115.72)$ 18,884.28Ditch Witch
TOTALS$ 166,225.00$ (132,077.58) $ 34,147.42
The table below show the additional expenses of the pieces of equipment that staff are
recommending including in the 2018 fleet purchases.
Scheduled Equipment
LineCurrent UnitUnit #Replacement YearExpense
ReplacementStatus
Very poor,
1Blower, Trailer-mounted661120182022heavy daily use $ (8,780.00)
Very poor,
2JD Gator106320182046heavy daily use $ (10,423.22)
Very poor, use is
JD Gator $ (10,423.23)
3106420182026restricted
TOTAL$ (29,626.45)
The net change to the 2018 budget is $4,520.97 savings for 2018 (not including the $8,427 in the
501 Fleet Budget already allocated for the three pieces listed above). Even though the net change
to the budget is less than what has already been approved, staff wanted to be completely
transparent with these changes and share them with the committee since all three of the new items
are over the $5,000 “unbudgeted capital purchases.
Recreation:
(line 26 on pg 334 of budget, Attachment A)
Line 26 – Replace as scheduled
The existing 21-Passenger Bus requires a CDL to drive it and we have no staff to operate it. It has
significant value left in it and could be auctioned, sold, or traded-in to recoup that value. Staff agree
that a new 15-Passenger van would better meet the needs of the programs and people. The fund
value of the bus is enough to purchase a new van to replace it (not including any resale value).
Below is a graph showing that. As the bus is not included in the 2018 Fleet budget and is over
$5,000 as a capital purchase, staff are presenting this to the committee for consideration.
Replacement
LineCurrent UnitUnit #BudgetEstimated ExpenseDifference
Unit
2615-Passenger Van1216$ 37,000.00$ (39,000.00)$ (2,000.00)15-Passenger Van
21-Passenger Bus8900$ 39,000.00$ (39,000.00)$ -15-Passenger Van
TOTAL$ (2,000.00)
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INFORMATIONAL MEMO
Page 3
FINANCIAL IMPACT
If both Golf and Recreation revisions are approved, the net change to the 2018 expenditures from
the 501 Fleet fund budget would be an increase of approximately $28,600 which would be covered
by using the existing $39,000 currently allocated for replacing the bus in 2038. Any remaining funds
would be credited back to the Recreation department along with the estimated $10,625 from the re-
sale of the bus (attachment B).
RECOMMENDATION
The Council Committee is being asked to consider the options and approve the additional
purchases as outlined above (Blower, two Gators, and a 15-Passenger Van) in the 2018 budget.
ATTACHMENTS
A. 2017/18 Budget Book pages 334 – 335
B. Bidadoo Auctions Estimate
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