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HomeMy WebLinkAboutReg 2018-03-05 Item 4C - Final Acceptance - 2016 Andover Park East Sewer Repair with Gary Harper Construction for $365,443.64COUNCIL AGENDA SYNOPSIS Initials -------------------- ------------ MeetinsDate Prepared ,,)/ Mayor's review Council review 03/05/18 HH ITEM INFORMATION ITEM NO. 4.C. CAS NUMBUR: STAFF SP( )NSOR: HENRY HASH ORIGINAL AGENDA DATE: 03/05/18 AGI Imm Trrim: 2016 Andover Park East Sewer Repair Project Contract Completion and Acceptance C.vric()RY Discussion Mg Date IZ Motion Aug Date 03/05/18 j Resolution AftsDate El Ordinance Mtg Date 111 Bid Award AltsDate 0 Public Hearing Mt Date Other Mtg Date [JR DCI) Finance Fire C. IT 11 PR fl Police PW SPONSOR • council I Mayor SI'( NS( )R'S The contract with Gary Harper Construction, Inc. of Snohomish, WA is complete for the SUMMARY 2016 Andover Park East Sewer Repair Project. This contract replaced 435 lineal feet of asbestos -cement sewer main on Andover Park East No change orders were issued, and unit price under -runs totaled a credit of ($44,083.51). Council is being asked to accept and finalize the contract with Gary Harper Construction in the amount of $365,443.64. RINIEWFD BY COW Mtg. CA&P Cmte F&S Cmte ii Utilities Cmte El Arts Comm. Ell Parks Comm. DATE: 02/26/18 COMMITTEE CHAIR: THOMAS Z Transportation Cmte I Planning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Commrimk Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expl:NDITURI; REQUIRI D AMOUNT BUDGETED APPROPRIATION REQUIRED $365,443.64 $496,722.60 $0.00 Fund Source: 402 SEWER FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/05/18 MTG. DATE ATTACHMENTS 03/05/18 Informational Memorandum dated 02/23/18 (revised 2/28/18) State of WA Depart of Revenue Notice of Completion 17-092 Minutes from the Transportation & Infrastructure Committee meeting of 02/26/18 13 14 a City of Tukwila Public Works Department -- Henry Hash, Director Ilan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Peter Lau, Senior Program Manager CC: Mayor Allan Ekberg DATE: February 23, 2018 (Revised 2/28/18) SUBJECT: 2016 Andover Park East Sewer Repair Project Project No. 91140203, Contract No. 17-092 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 17-092 with Gary Harper Construction, Inc. of Snohomish, Washington was issued on June 19, 2017. This construction project replaced approximately 435 lineal feet of asbestos -cement sewer main with PVC pipe within the City right- of-way on Andover Park East (APE). DISCUSSION The 2016 APE Sewer Repair project was physically completed on November 8, 2017. No change orders were executed for this construction project. FISCAL IMPACT The construction budget for the 2016 APE Sewer Repair Project was $496,722.60. The contract bid amount was $413,935.50 and the final amount was $365,443.64. Unit price under -runs were mainly due to under -utilization on backfill crushed rocks and a force account bid item to pay for minor changes. An escrow agreement for the retainage is $16,611.07. Expenses $376,305.00 ($44,083.51) $33,222.15 Construction Contract Amount (pre-tax) Unit Price Under -runs WA State Sales Tax Total Contract Amount $365,443.64 RECOMMENDATION Council is being asked to formally accept the 2016 Andover Park East Sewer Repair contract with Gary Harper Construction, Inc. in the amount of $365,443.64 as complete, and authorize the release of the retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the March 5, 2018 Regular Council Meeting. Attachment: Notice of Completion, Contract #17-092 W:IPW Eng IPROJECTS\A- SW Projects\CBD Sewer Rehabilitation (911140263$2016 APE Sewer Repal0Constrac6on" 700 - Post Construction &Closeout\Info Memo 2016 APE Sewer Repair close out 022318 gl.docx 15 16 Date: g Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601606620 Name & l' ailing Address of Public Agency City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 URI Number: 179000208 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name 2016 Andover Park East Sewer Repair, 91140203 Contract Number 17-092 Job Ordeontracting 0 Yes No bescrlptlon of Work Done/lnclude Jobsite Address(es) Replacement of approximately 435 linear feet of asbestos -cement sewer main with PVC pipe, and other necessary works associated with this pipe replacement, within the City right-of-way on Andover Park East. Federally funded transportation project? ❑ Yes L?. No (if yes, provide Contract Bond Statement below) Contractor's Name Gary Harper Construction, Inc. E-mail Address garyi ,l aryharpercon t.com Affidavit ID* 747289 Contractor Address 14831 223rd Street SE, Snohomish, WA 98296 Te 360-863-1955 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Bond Number: Date Contract Awarded May 15, 2017 Date Work Commenced July 31, 2017 Date Work Completed November 8, 2017 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. L fYes No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate 10.0 (If various rates apply, please send a breakdown) Sales Tax Amount 413935.50 0.00 Liquidated Damages $ 0.00 $ 81,714.00 $ 332.221.50 $ 33222.14 TOTAL $ 365,443 64 NOTE: These two totals must be equal Amount Disbursed $ 348832.57 Amount Retained $ 16611.07 TOTAL $ 365,443.64 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber©lukwilawa.gav raDepartment of Revenu Public Works Sectionr (360) 704-5650 PWC@dor.wa.gov CI4likil Washington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 contractnelease +LN11.WA.GOV REV 31 0020e (10/26/15) F215-038-000 10-2014 Title: Fiscal Specialist Phone Number: (206) 433-1871 X 1871 jar Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 pu bltcworckae ad.ws.gov 17 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&1 release will be granted until all affidavits are listed. Subcontractor's Name: Apply A Line, Inc. Harlow Construction Company, Inc. Olson Brothers PRO -VAC, LLC PLS, Inc. Prime Electric, Inc. Puget Paving & Construction, Inc. Sea -Tac Sweeping Service Silverstreak, Inc. UBI Number: (Required) 600553941 601762618 602170975 601979933 601004783 600403309 601735583 600432781 Affidavit ID* 738669 740645 744620 729980 749733 738611 739516 739289 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215-038-000 10-2014 18 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes February 26, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: David Cline, Ryan Larson, Dave Sorensen, Henry Hash, Gail Labanara, Mike Cusick, Peter Lau, Robin Tischmak, Pat Brodin, Eileen Keiffer, Laurel Humphrey Guests: Sarah Telschow and Gregor Gadbaw, Verizon Wireless CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: 2016 Andover Park East Sewer Repair Project *Staff is seeking Council approval of project completion and release of retainage to Gary Harper Construction, Inc. in the amount of $365,443.64 for the 2016 Andover Park East Sewer Repair project. This project replaced approximately 435 lineal feet of asbestos -cement sewer main with PVC pipe on Andover Park East and was completed on November 8, 2017. The construction budget was $1,100,000 and the original contract bid was $413,935.50. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. B. Project Completion: Duwamish Gardens Habitat Restoration Project Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc. in the amount of $2,418,905.51 for the Duwamish Gardens Habitat Restoration Project. Construction of the new park was completed on February 1, 2017 and the one year plant maintenance phase is now complete. The construction budget was $2,692,082.00 UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. C. Project Completion: Cascade View Safe Routes to School Phase II Staff is seeking Council approval of project completion and release of retainage to Hoffman Construction, Inc. in the amount of $1,386,650.43 for the Cascade View Safe Routes to School Phase II Project, which was completed on December 8, 2017. The project budget was $1,554,178.17. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. D. Bid Award: Central Business District Sanitary Sewer Rehabilitation Staff is seeking Council approval of a contract with Michels Corporation in the amount of $449,633.25 for the 2018 Central Business District Sanitary Sewer Rehabilitation Project, which will address deterioration of old sewer pipes. Michels submitted the only bid and has previously completed satisfactory work for the City. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. 19