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Home My WebLink AboutReg 2018-03-05 Item 4F - Contract Supplement #4 - Tukwila Urban Center Pedestrian-Bicycle Bridge with Akana for $180,448COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by , Mayor's review Council review 03/05/18 HH 2'2l kl El Ordinance ri Bid Award Mtg Date Z Public Hearing Mtg Date D Other Mtg Date Mtg Date SPONSOR U Council MI Mayor FIR Ei DCD Finance Fire IT 0 P&R Police PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed and the original completion date of 8/8/17 is now scheduled for April 2018. AKANA's Supplement No. 4 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 4 to Contract No. 16-092 in the amount of $180,448.00. REVIEWED BY El COW Mtg. 111 CA&P Cmte [1] F&S Cmte Utilities Cmte 0 Arts Comm. ElI Parks Comm. DATE: 02/26/18 COMMITTEE CI-IAIR: Transportation Cmte El Planning Comm. THOMAS MCLEOD RECOMMENDATIONS: SPoNsoit/ADmiN. COMMITTEE Public Works Department ITEM INFORMATION ITEM No. 4.F. 39 STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 03/05/18 AGENDA Imm TITLE Tukwila Urban Center Pedestrian/Bicycle Bridge Construction Management Supplemental Agreement No. 4 with AKANA CATEGORY Discussion Altg Date Z Motion Mtg Date 03/05/18 fl Resolution Mtg Date El Ordinance ri Bid Award Mtg Date Z Public Hearing Mtg Date D Other Mtg Date Mtg Date SPONSOR U Council MI Mayor FIR Ei DCD Finance Fire IT 0 P&R Police PW SPONSOR'S Contract No. 16-092 with AKANA provides construction management services for the TUC SUMMARY Pedestrian/Bicycle Bridge. The bridge project has been delayed and the original completion date of 8/8/17 is now scheduled for April 2018. AKANA's Supplement No. 4 is needed to continue construction management services. Council is being asked to approve AKANA's Supplement No. 4 to Contract No. 16-092 in the amount of $180,448.00. REVIEWED BY El COW Mtg. 111 CA&P Cmte [1] F&S Cmte Utilities Cmte 0 Arts Comm. ElI Parks Comm. DATE: 02/26/18 COMMITTEE CI-IAIR: Transportation Cmte El Planning Comm. THOMAS MCLEOD RECOMMENDATIONS: SPoNsoit/ADmiN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $180,448.00 $942,835.59 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 11, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/05/18 MTG. DATE ATTACHMENTS 03/05/18 Informational Memorandum dated 02/23/18 AKANA's Supplement Agreement No. 4 to Contract No. 16-092 Minutes from the Transportation & Infrastructure Committee meeting of 02/26/18 39 40 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /1/7 BY: Peter Lau, Senior Program Manager CC: Mayor Allan Ekberg DATE: February 23, 2018 SUBJECT: Tukwila Urban Center Pedestrian/Bicycle Bridge Project Project No. 90510403, Contract No. 16-092 Supplemental Agreement No. 4 with AKANA ISSUE Authorize the Mayor to execute Supplemental Agreement No. 4 to Consultant Contract No. 16-092 with AKANA in the amount of $180,448.00. BACKGROUND AKANA's Contract No. 16-092, with Supplemental Agreements 1 to 3, have been providing construction management (CM) services for the Tukwila Urban Center (TUC) Pedestrian/Bicycle Bridge Project. DISCUSSION The TUC Pedestrian/Bicycle Bridge Project has been delayed from physical completion due to delays from steel bridge and handrail fabrications, and some design inadequacies. Based on the construction contractor's latest projection, the construction work will likely be completed in April 2018. The consultant contract fund with AKANA was already used up in December 2017, because Supplemental Agreement No. 3 only allowed AKANA to provide CM services up to November 2017. In order to have continuous CM support from AKANA through the end of the construction project, Supplemental Agreement No. 4 is needed for their continuous services including closing out the project. FISCAL IMPACT The 15% construction contingency was $942,835.59 and will cover AKANA's Supplemental Agreement No. 4. There have been $57,946.50 in construction change orders to date, and AKANA's Supplement Nos. 2 and 3 for $251,169.00 were also drawn from this contingency. Supplemental Agreement No. 4 for $180,448.00 was carefully reviewed and is reasonable to close out this construction project. CM & CO Expenses 15% Contingency AKANA Supplement No. 3 $ 180,448.00 $942,835.59 AKANA Supplement Nos. 2 & 3 251,169.00 Change Orders No.1 to No. 6 57,946.50 Total: $489,563.50 $942,835.59 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 4 with AKANA in the amount of $180,448.00 for the TUC Pedestrian/Bicycle Bridge Project and consider this item on the Consent Agenda at the March 5, 2018 Regular Meeting. Attachments: AKANA's Supplemental Agreement No. 4 WAPW EngIPROJECTS1A- RW & RS Projects1TUC Ped Bicycle Bridge (90510403)Constructionl#.100 - Contract Documents\CM ConsultantAKANA1Sup it4lInfo Memo for AKANA Sup #4, 2-12-18.docx 41 42 Washington State Department of Transportation Supplemental Agreement Number 4 Organization and Address Cooper Zietz Engineers, Inc. 3380 146 Place SE, Suite 105 Bellevue, Washington 98007 Phone: Original Agreement Number 16-092 Project Number 90510403 Execution Date July 25, 2016 Completion Date September 30, 2018 Project Title Tukwila Urban Center Pedestrian/Bicycle Bridge New Maximum Amount Payable $1,168,998.00 Description of Work See Summary of Payments "Exhibit A" attached. See Scope of Work "Exhibit B" attached. See Prime Consultant Cost Computation "Exhibit D" attached. See Sub -Consultant Cost Computation "AECOM Exhibit E" attached. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Cooper Zietz Engineers, Inc and executed on February, 2018 and identified as Agreement No 4 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Scope of Services. See Exhibit B attached I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read. September 30, 2018 III Section V, PAYMENT, shall be amended as follows: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be supplemented with $180,448.00 as provided on Exhibits "A", "D" and "E" attached hereto. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. k,C fogy! 4;C_. 4,r Tim al.-!vc✓ By: DOT Form 140-063 Revised 09/2005 /n..ot 4'e/ By. Consulihnt Signature Approving Authority Signature Date 43 Exhibit "A" Summary of Payments DOT Form 140-063 Revised 09/2005 44 BASIC AGREEMENT SUPPLEMENT #1 SUPPLEMENT #2 SUPPLEMENT #3 SUPPLEMENT #4 TOTAL DIRECT SALARY COST Akana 177,314 AECOM 44,512 Akana 60,965 AECOM 19,661 Akana 53,920 AECOM 12,087 Akana $292,199 AECOM $76,260 OVERHEAD (INCLUDING PAYROLL ADDITIVES) Akana 242,654 AECOM 49,762 Akan a83,431 AECOM 22,838 Akana 73,790 AECOM 14,214 Akana $399,875 AECOM $86,814 DIRECT NON -SALARY COSTS Akana 18,387 AECOM 2,372 OBEC84,807 MTC 25,510 OBEC 36,712 MTC 36,480 Akan a6,320 AECOM1,136 Akana 6,320 AECOM 720 OBEC 3000 Akana $31,027 AECOM $4,228 OBEC5124,519 MTC 61,990 FIXED FEE Akana 41,997 AECOM 13,354 Akana 14,440 AECOM 5,898 Akana 12,771 AECOM 3,626 Akana $69,208 AECOM $22,878 TOTAL $ 700,669.00 $ 36,712.00 $ 36,480.00 $ 214,689.00 $ 180,448.00 $ 1,168,998.00 DOT Form 140-063 Revised 09/2005 44 Exhibit B Scope of Work Project No. 90510403 Scope of Services: The Consultant agrees to continue Construction Management services indicated in the original agreement dated July 25, 2016. This supplement is due to the Contractor having to extend their schedule to complete the TUC Pedestrian/Bicycle Bridge, as indicated in the latest schedule update with a physical completion date into April 2018. Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit A Revised 10/30/2014 Page 1 of I 45 Exhibit D Prime Consultant Cost Computations Please see attached AKANA Cost Computation (AKANA Exhibit D) Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit D Page 1 of 1 46 Revised 10/30/2014 Proposal Fee Estimate Exhibit D CLIENT Name: City of Tukwila PROJECT Description: Tukwila Pedestrian bridae oroiect ProposaUJob Number: Date: 1/17/2018 AKANA January 1, 2017 Rates Classification: GSI a A m ° E a o cy z m m [ 0 E Y y a y -o H x w if/ Q `m w 0 m ¢ O 0 v v E c m a C Total AKANA — o .S m O CO I- AKANA AKANA Sub m c� E v e O :pc •r- t) it W 0 t— LL @� a Sub 0 W 0] i 0 Sub AKANA AKANA ; AKANA Iruun €_ _ from suppleme .Y N e Y V nts 1 and , v U 5 7 R 0 0 CO f 2 y 2 0 0 2 Total Expenses n 'ITotal Labor+ n Expenses Hourly Rate:- -- Hours Fees 13;'::, ... .. .. ®. o --_ Task 100 - oreconstruction services 11111 0 $0 $0'.... $01 $0 ------ $0 SO _ $01 $0.. $0 SO Preconstruction services __- SO $OE $0, $0 $0 50$0` $0, $0 _0 ®l 0 -_ ---_ --_ - - $0 $0 $0 $0 $0� $0 $0 _ $0 SO SO ' $0 Task '. 0®�. 0 0.. E $0 $0....... SO SO soi so; so so 54.. Task 100-Subfota/, o 0 -__ 0 0' 0' 0. 0_ 01 0 0 0 0 0...— 0'.. $0 SO 50 SO'. $01 $0 SO $0. SO. $0 --_- $0'.. Task 200 - Construction Services Field office Administration= M®_ 390 — 538 $263101 $36005. $62321 $0 $0 $01 51.820'. 50 $44.057 $70,367 -- 1.111=111111 IIMIMIMMIE 0'', __- --_ $0 $0 S0£ $0 $0 SO $O` SO� SO' $0 -_.-SO ---_ ® IMMIUMIIE0. [ MilI - _- 50 50 50 $0. 50 50� 50 50 SO --__--- . 50 $Or $0. $o $O $0 $0 $0 IMIMIIMIIHMIIIIMIIIIIIIM0 50 50 $o� 50 $0 $01 $03 -- $0 ' $0 $0 0 Task 200 - Subtotal 148 0 0 0 0 01 0 0 0 0 390 0 ---e-_ _ - _---. 538'. $26 310 536.005 56.2321 $0 50 $O i $O2 $1,820 $0 $44.057 $70,367 Task 300 -Construction Services Field -' ® ---- - - - field inspection services 406 1 ( 20 426 $20.3381 $27.833 $4,817' $0 $0 $0 $0� $4.500- $0. $37.150 557.488 0 -_- $0. $0 $0 $01 $0 $0 $0 50' . 50 $0 Task 0 $0 50 50 $0 $0 $0 $0. $0�_ $0 $0 ----. --- _- _ 0 $0 $0 50 $01 $0 $0_ $0 $0 $0 $0 Task 300 - Subtotal 0 0 E 0'. 0 Or 4061 0 0.1 0 20 0 0 426 520.3381 $27.833 $4.817 $0 $0 $0' $0 54.500 $0 $37.150 557.488 Task 400 -materials � 1 materials 0 i 0 1 0 ®. 0 501 $01 $0; --$01 $0 SO $01 $01 S0' $0 50 --------. TaskIMEIMIIIIIIIIIIIIMIM 050 $0 50 50 SOI $0 5O $0 $0 $0 Task ® UIIIIIIIIIIUIIMIMM 0 0 --.. $0 $0 $0 $0[ 50 $o_ $0 $0 50 50 $01 $0 50 $0 $0. 50 $0 $0 $0_ $O Task Task 400- Subtotal 0 0 0 of 0f 0 0 0 0 0 201 0.J 0 0 $01 $0, $0 $o, $0 $0 So $0.. SO $0 $O Task 500 - Proect Completion Mill, $9,952- 51.722 $01 $01 $01 $0 $0 $11.674 $18.946 closeout 40 11=1.1 - 801 Task 0 $01 $01 $0 $0 $0 50 $0, $0 SO Task 0 $0 SO 50 $0 $0 $0 $01 1 50 $0 $0 $0 Task 0 $0 50 ---- $0 50 $0' $01 $01 1 $o $0 $o _ Task 500- Subtotal „ 401 01 0 0 24 0 0l of 0 0 801 0 .•• $0 $o $0,.. SO $0 $0 $18.946.. Task 600 - Surve QA survey 0 ' 0 $0 $0 $01 - $0 _--SO' $0= $01 1 $0 $0 Task1 ------_ _ 0 $0 $0 $0 $0 $0 $01 $0 $0 $0 $0 .......'Task _ 0 ---. _-_ $01 0) $0 $0 $0 $0 $0 $0 ---_ $0 $0 ---- ----. Task ------ ' 0 $0 $0 SO1 $01 $o so $0 $O $o $o ---_ Task 600 -Subtotal 0 0 0 -_. 0_ 0 o o' o o) o` 0 0• 0 0 $o $0 $0, $0€ $0 $01 _ $01 $o $0 $0 Task 700 - Painting inspection services NAGE so Nace paintin• inspection of steel. a 1 1 o o $0 $o $0, So— $o ® $o— $0 ---- $O $o Task ----. 0 -__- _--. 50 $0 $0 $01 $0 $0 1 $0 $0 $0 $0 Task ---- t o 1 $0 $0. $0 $01 $01 501 $01 1 $0 Task _ $0 $0= $0 $0 $0 $01 $OI E $0 $0 $0 50 50 Task 700- Subtotal 0 0 0 0 01 01 0 0: o 01 o o o o sol so $o_ $o So $o $o $0i $o1 So. $o Task 800 - Additional Services 1 ®11111=1MII closeout '_ 0 0 $0 50 $0 _ 50 50 $0....... $0....... $0 SO Task IIIMIIM= 0 50'$0 $01 50 $01 $0 $01 $0 50 50 ®� TaskMINIMI 0 SO $0r 50 $0 50 $0 50 50 --- $0 $0 - - - Task o - 50 50 $01 $0 $0 50 $0 $0 50 Task 800- Subtotal 0 0 0 0 01 0 0 0 0 03 0 0 0 0 $o $0 $o $os so so so so sol so1 So All Phases Total, 188' Or 01 0� 01 430 01 0 0 01 20. 470 0 1108 553.920 573.790 512.771 501 $01 SO ? SO 56.320 50. 592880' 5146.800 CAI Icnrn\.ler Fannne\f nnu,mnnlclr.> f lde,\Tukwila\Pedestnnn tlrab�asmn'-r.�'i �,e te3PNsit fl-rtlimatn nM hridnn 1-2U_1A cunnlempnt 4 Pane t 48 Exhibit E Sub -consultant Cost Computations Please see attached AECOM Cost Computation(AECOM Exhibit E) Project No. 90510403 Agreement Number: 16-092 WSDOT Form 140-089 EF Exhibit E Revised 10/30/2014 Page 1 of 1 49 Bike/Pedestrian Bridge Tukwila Contract type T&M with CAP Contract Total $ Costs Expended Through July 28, 2017 $ Budget Remaining = $ Weeks Remaining = 1- Admin/QC Hours to complete Raw Rate (Payroll Rate) Billing Rate 0 hours $ - bill rate 12 hours $ 30.52 $ 82.14 bill rate 12 hours $ 88.79 $ 238.97 bill rate 0 hours $ - $ - bill rate 24 Total Hours Average Raw Per Hour 2 - Doc Control Total Loaded (revenue) Raw Costs 110, 000.00 98,112.75 11,887.25 12 Loaded Total $ Employee - Horton 985.66 Coughlin 2,867.63 Bardwell - Powell $ 3,853.30 Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 120 hours $ 88.79 $ 217.27 bill rate $ 26,072.30 Bardwell 0 hours $ - $ - bill rate $ - Powell 0 hours $ $ - bill rate $ - Shinsato hours bill rate $ - 120 Total Hours Total Loaded (revenue) Average Raw Per Hour 0 hours $ $ - bill rate 0 hours $ 189.70 bill rate 0 hours $ 64.10 bill rate 0 hours $ 101.00 bill rate 0 hours $ 30.00 $ - bill rate 0 hours $ - $ bill rate 0 hours $ - $ - bill rate 0 hours $ $ - bill rate 0 hours $ - bill rate 0 hours $ bill rate 0 hours $ bill rate 0 hours $ - $ bill rate 0 hours $ - $ bill rate 0Total Hours Total Loaded (revenue) Average Raw Per Hour $ 26,072.30 Jeff Vaughn Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 0 hours $ 88.79 $ 217.27 bill rate $ - Bardwell hours bill rate $ - hours bill rate $ - hours bill rate $ - 0 Total Hours 50 Total Loaded (revenue) 7 - Arch Monitoring Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 0 hours $ - $ - bill rate $ Butler 0 hours $ 30.52 $ 82.14 bill rate $ Kelly hours bill rate $ hours bill rate $ 0!Total Hours 8 - Change Order Resolution Total Loaded (revenue) Hours to complete Raw Rate (Payroll Rate) Billing Rate Loaded Total Employee 0 hours $ 88.79 $ 217.27 bill rate $ - Bardwell hours bill rate $ hours bill rate $ hours bill rate $ Ootal Hours Hours to complete hours 0 hours hours hours 01Total Hours ETC Subcontractor ETC Subcontractor Markup ETC ODC ETC ODC Markup Fee (if applicable) Total Loaded (revenue) Raw Rate (Payroll Rate) Billing Rate Average Raw Per Hour Loaded Total Employee bill rate bill rate bill rate bill rate Total Loaded (revenue) ETC - Revenue Total Budget Remaining 720.00 30,645.59 Supplement Required 30,645.59 51 52 Transportation & Infrastructure Committee Minutes February 26, 2018 I. Supplemental Agreement: Tukwila Urban Center Pedestrian/Bicycle Bridge Staff is seeking Council approval of a supplemental agreement with AKANA in the amount of *$180,448.00 for the Tukwila Urban Center Pedestrian/Bicycle Bridge Project. The supplement will provide continued construction management support through the end of the construction project, which has been delayed due to steel bridge and handrail fabrication along with some design inadequacies. Funding for this supplement will come from the 15% construction contingency. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. J. Ordinance: Verizon Wireless Franchise Agreement Staff is seeking Council approval of an ordinance that would grant a Franchise Agreement to Verizon Wireless for Small Cell Technology in the City's right-of-way. Under the terms of the Franchise, Verizon will pay a $5,000 administrative fee within 30 days of approval. Cities may charge site-specific fees to providers of personal wireless services under certain circumstances before the City issues a use permit. The proposed ordinance provides that applicable site- specific charges will be determined at the use permit stage for eligible facilities. Councilmember Quinn stated he would like to have a policy discussion around right-of-way requirements in the City including comparisons with other jurisdictions. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 26, 2018 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS The Transportation Committee Meeting adjourned at 6:40 p.m. Committee Chair Approval TM Minutes by LH, reviewed by GL 53