Loading...
HomeMy WebLinkAboutReg 2018-03-05 Item 4H - Contract Supplement #4 - 53rd Avenue South Construction Management with KPG Inc for $858,842iff:4111144 ' a...411114:4k, 011110d1""ifigiik COUNCIL AGENDA SYNOPSIS Initials Meeting Date 03/05/18 Prepared by HH /11 Mayor's review Council review ITEM INFORMATION ITEM No. 4.H. CAS NUMMR: STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 03/05/18 AG i i\JI)..\. Ill :Ni Tfil,k 53rd Construction Avenue South Project (South 137th to South 144th Streets) Management Amendment #4 with KPG, Inc. C.\ TE(()RY El Discussion Mtg Date Motion Date 03/05/18 []Resolution AI tg Date El Ordinance Mtg Date E Bid Award 114(g Date El Public Hearing Mtg Date El Other Mtg Date Mtg SPONSOR Council • Mayor I IR 0 DCD Finance Fire fl IT 0 P&R 0 Police E Pr SPONSOR'S This Amendment No. 4 to Contract No. 15-159 is for construction management services for SUMMARY the 53rd Ave S Residential Street Project. KPG is the design consultant and was selected to provide construction management services as they are the most knowledgeable about this project. Construction management services will include field engineering, documentation, and inspection. Council is being asked to approve the construction management Amendment No. 4 with KPG for $858,842.00. RiwilAvil) BY COW Mtg. 11 CA&P Cmte F&S Cmte z Transportation Cmte [JUtilities Cmte Arts Comm. El Parks Comm. Planning Comm. DATE: 02/26/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITME Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExpiNDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $858,842.00 $870,000.00 $0.00 Fund Source: 103 RESIDENTIAL STREET FUND Comments: 2017 CIP, page 3 MTG. DATE RECORD OF COUNCIL ACTION 03/05/18 MTG. DATE ATTACHMENTS 03/05/18 Informational Memorandum dated 02/23/18 Page 3, 2017 CIP KPG Amendment #4 to Contract No. 15-159 Minutes from the Transportation & Infrastructure Committee meeting of 02/26/18 75 76 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: February 23, 2018 SUBJECT: 53rd Ave South (S 137th St — S 144th St) Project No. 99110301, Contract No. 15-159 Amendment No. 4 for Construction Management Services ISSUE Execute Amendment No. 4 with KPG, Inc. to provide construction management services for the 53rd Ave S Project. BACKGROUND The 53rd Avenue South Project will construct roadway, drainage, sidewalks, illumination, water and sewer upgrades, and undergrounding of overhead utilities between South 137th Street and South 144th Street. Construction bids were opened on February 13, 2018. A construction contract is anticipated to be awarded on March 6, 2018. DISCUSSION KPG's Consultant Agreement No. 15-159 consists of developing project plans, specifications, and cost estimates for the 53rd Ave S Project. KPG was selected to also provide construction management services as an optional supplement to the design contract. KPG completed the design of the project and therefore are the most knowledgeable about the project. Staff have been satisfied with work on this project as well as other projects they have provided construction management on. FINANCIAL IMPACT KPG has prepared the attached contract, scope of work, and fee estimate to provide the necessary construction management services for the 53rd Ave S Project. The 2017 CIP has $870,000 budgeted for construction management. Contract Budget KPG Amendment No. 4, Construction Mgmt $858,842.00 $ 870,000.00 RECOMMENDATION Council is being asked to approve Amendment No. 4 to Contract No. 15-159 with KPG, Inc. in the amount of $858,842.00 for construction management services for the 53rd Ave S Project and consider this item on the Consent Agenda at the March 5, 2018 Regular Meeting. Attachments: Page 3, 2017 CIP KPG Amendment No. 4 W:1PW EngIPROJECTSIA- RW & RS Projects153rd Ave S (99110301)\CN ManagementtDocs to TICtinfo Memo KPG Supp #4 CM.docx 77 78 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: 53rd Ave S (S 137th St - S 144th St) SCRIPTION JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: Project No. 99'11030' 1 Design and construct urban residential street improvements that inctude curb, gutter, sidewalk, undergrounding, and illumination. Street will coordinate with Water $1.1m, Sewer $185k, and Surface Water $920k CIF projects. Provide pedestrian and v=hicie safety, drainage, and neighborhood revitalization. Undergrounding is includ. r' at this time. Reduce pavement, shoulder, and drainage work. State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under 53rd Ave S Projects. Seattle City Light is now negotiating a 80'/d0 underground split and undergrounding costs have been added to project. Bond for $2 million. FINANCIAL in $000's EXPENSES Design Land (R/W) Const. Mgmt. Construction Undergrounding TOTAL EXPENSES FUND SOURCES Utilities WI'SISWM Awarded TIB Grant Seattle City Light Bond City Oper. Revenue TOTAL SOURCES Through Estimated 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL 2 435 1,050 1,125 2,610 25 60 85 900 675 1.000 38 2,613 900 675 1.000 Remainder of grant in SW 2017 - 2022 Capital Improvement Program 3 193 100 870 2,100 2,250 5,513 25 1,800 1,350 2,000 338 5,513 79 80 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment #4 Between the City of Tukwila and KPG Inc. That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A-4. Article 3 - Duration of Agreement; Time for Performance shall be modified as follows: This Agreement shall be in full force and effect for a period commencing upon execution and ending June 30, 2019, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than June 30, 2019 unless an extension of such time is granted in writing by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-4, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $858,842.00 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $1,514,431.69 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 81 EXHIBIT A-4 Construction Management Services Scope of Work February 2018 City of Tukwila 53rd Ave S (S 144th Street to S 137th Street) Project No. 99110301 TIB Project No.: 8-1-116(012)-1 KPG Project #: 15085 This work will provide construction management services for the construction contract to complete the following; Construction of approximately 2200 linear feet of street improvements within and outside of the right-of- way of 53rd Ave S, including but not limited to construction of asphalt roadway, curb, gutter, planters, and sidewalk; retaining walls; roadway excavation, and hot mix asphalt overlay; new storm conveyance and treatment system; new utility water main; undergrounding of existing franchise utilities with joint utility trench and service conversions; utility adjustments; illumination; landscaping; channelization and signing; and other work necessary to complete the Work as specified and shown in the Contract Documents. A detailed scope for the Contract follows: I. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: • The proposed project team will include one part-time project manager, one resident engineer, one documentation control specialist, one inspector, design team support as required, sub - consultants to provide services for materials testing, and other supporting tasks as deemed necessary. It is anticipated that full-time site observation will be required for the entire duration of construction. • The level of service is based on project duration of approximately 11 months, or 215 working days with 10 days prior to construction and 10 days for closeout — total of 235 working days, 8 hour days. • It is anticipated that the client will review and execute the insurance, bonds, and the Construction Contract. City of Tukwila 53rd Ave S Construction Management Services Scope of Work 82 Page 1 of 9 KPG Project #15085 February 2018 EXHIBIT A-4 • KPG field staff will perform day to day public outreach to ensure affected residents are notified in advance of impending contractor activities. • The design engineers from KPG will be available during construction to answer questions during construction and review RAMs, shop drawings, and answer RFIs. The engineer of record will be available to provide background information on the design should it be necessary. • Services will be performed in accordance with the Contract plans & special provisions, WSDOT Local Agency Guidelines ("LAG"), the WSDOT Construction Manual, and the client engineering standards. • The franchise utilities will provide field inspection for all work surrounding the construction or relocation of their utility systems not constructed by the Client's Contractor, if necessary. • Client/Field Office: The Contractor will provide a field office as required by the contract documents. The Consultant's field staff shall have access to the field office. II. SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the client by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation is accounted for, and ultimately that the client receives a successful review by TIB at the end of the Project. TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION Provide overall project management, coordination with the client, monthly progress reports, and invoicing. This effort will include the following elements. 1.1 Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. 1.2 Review monthly expenditures and CM team scope activities. Prepare and submit project progress letters to the client along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source. Deliverables • Monthly invoices and progress reports. TASK 2 — DESIGN SUPPORT 2.1 Engineer of record will attend preconstruction conference to answer any questions as needed. City of Tukwila 53rd Ave S Construction Management Services Scope of Work Page 2 of 9 KPG Project #15085 February 2018 83 EXHIBIT A-4 2.2 Provide additional design, right of way and utility support to coordinate final franchise utility plans, establish franchise utility working days for energization and wreckout of aerial system, and support condemnation and outstanding license to construct attainment as required. 2.3 Provide overall project design support, coordination with the client, review Submittals, respond to RFI's, and provide support during Field Work Directives, change orders, minor changes, etc. An allowance of $5,000 is included in the budget for support from the geotechnical consultant. Deliverables • Submittal Review Comments • Responses to RFI's, etc. TASK 3 — PRECONSTRUCTION SERVICES 3.1 Utility Coordination Meeting: Prepare for and attend utility meeting prior to start of construction. 3.2 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the client's offices. The Consultant's project manager, resident engineer, inspectors, and document control specialist will attend the preconstruction conference. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre -construction conference, the Consultant shall facilitate discussions with the Contractor concerning the plans, specifications, schedules, issues with utilities, unusual conditions, Federal, State, and local requirements, EEO, apprenticeship requirements, and any other items that will result in better project understanding among the parties involved. 3.3 Develop ROM: The Consultant will develop a Record of Materials (ROM). Deliverables • Preconstruction conference agenda with meeting minutes • Preconstruction photos TASK 4 — CONSTRUCTION OBSERVATION 4.1 The Consultant shall provide the services of a resident engineer during construction activities and one full-time inspector, and other tasks necessary to monitor the progress of the work. Construction staff shall oversee all work required under the project construction contract plans and specifications on the project site, and will observe the technical progress of the construction, including providing day- to-day contact with the Contractor and the client. Field inspection staff will perform the following duties as a matter of their daily activities: i. Observe technical conduct of the construction, including providing day-to-day contact with construction contractor, Client and other stakeholders, and monitor for adherence to the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications. City of Tukwila 53rd Ave S Construction Management Services Scope of Work 84 Page 3 of 9 KPG Project #15085 February 2018 EXHIBIT A-4 ii. Observe material, workmanship, and construction areas for compliance with the Contract Documents and applicable codes, and notify construction contractor of noncompliance. Advise the Client of any non -conforming work observed during site visits. iii. Document all material delivered to the job site in accordance with the LAG Manual. iv. Prepare daily inspection reports, recording the construction contractor's operations as actually observed by the Consultant; includes quantities of work placed that day, contractor's equipment and crews, and other pertinent information. All daily inspection reports will adhere to WSDOT Local Agency Guidelines. v. Interpret Contract Documents in coordination with Client and the Client's Contractor. vi. Resolve questions which may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the construction contractor. vii. Establish communications with adjacent property owners. property owners and the general public. viii. Coordinate with permit holders on the Project permits, if applicable. ix. Prepare field records and documents to help assure the Project is administered in accordance with funding agency requirements. x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets will be initialed with correct bid item and stationing identified (Construction Manual 10- 2). xi. Attend and actively participate in regular on-site weekly construction meetings. xii. Take periodic digital photographs during the course of construction, and record locations. xiii. Coordinate with the Client's traffic operations and maintenance personnel. xiv. Respond to questions from to monitor compliance with approved Punch list. Upon substantial completion of work, coordinate with the Client and affected agencies to prepare a 'punch list' of items to be completed or corrected. Coordinate final inspection with the Client and those agencies. 4.2 Material Testing: Coordinate with the Contractor and the Material testing firm to schedule testing of materials in the field meet specifications. 4.3 Utility Coordination: Coordinate with the various utility companies and contractor regarding utility work. Consultant shall provide opportunities for each entity to coordinate and shall make every effort possible to ensure coordination efforts are timely, effective, and executed to the benefit of the project. Consultant cannot guarantee client's Contractor or Franchise Utilities performance of work. 4.4 Close Out: Upon substantial completion of work, coordinate with the client and other affected agencies, to perform a project inspection and develop a comprehensive list of deficiencies or 'punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be prepared by the Consultant and issued by the client. Assumptions: City of Tukwila 53rd Ave S Construction Management Services Scope of Work Page 4 of 9 KPG Project #15085 February 2018 85 EXHIBIT A-4 • Consultant will provide observation services for the days/hours that the Contractor's personnel are on-site. o Assumption is client's Contractor shall work normal 40 hour work weeks. • The Consultant's monitoring of the construction contractor's activities is to ascertain whether or not they are performing the work in accordance with the Contract Documents; in case of noncompliance, Consultant will reject non -conforming work, and pursue the other remedies in the interests of the client, as detailed in the Contract Documents. The Consultant cannot guarantee the construction contractor's performance, and it is understood that Consultant shall assume no responsibility for: proper construction means, methods, techniques; project site safety, safety precautions or programs; or for the failure of any other entity to perform its work in accordance with laws, contracts, regulations, or client's expectations. Deliverables • Daily Construction Reports with project photos — submitted on a weekly basis • Punch List, Certificate of Substantial Completion • Review test reports for compliance TASK 5 — CONSTRUCTION SERVICES — OFFICE 5.1 Document Control. The Consultant shall provide the services of a full-time document control specialist. Original documentation will be housed at KPG's Tacoma office, and filed in accordance City of Tukwila 53rd Ave S Construction Management Services Scope of Work 86 Page 5 of 9 KPG Project #15085 February 2018 EXHIBIT A-4 with standard filing protocol to meet WSDOT Highways & Local Program Requirements & City of Tukwila requirements. Document Control also consists of preparing Final Project Reports for the Client and includes: • Final Estimate (Approving Authority File) • Comparison of Preliminary and Final Quantities (Approving Authority File) • Final Records as identified in WSDOT LAG (Approving Authority File) • Record of Material Samples and Tests • Affidavit of Wages Paid • Release for the Protection of Property Owners and General Contractor • Property owner and environmental commitment file 5.2 Project Coordination: Liaison with Client, construction contractor, engineer and utilities on a regular basis to discuss project issues and status. 5.3 Utility Coordination: Liaison with franchise utilities on a regular basis to assess status of relocation activities, coordinate with both Contractor and utilities in the event of unforeseen utility conflicts, and coordinate with both Contractor and utilities to protect existing utilities during construction. 5.4 Material Testing - Documentation: Compiling, recording, and distribution of any testing reports. 5.5 Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes, and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis. 5.6 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for conformance with the contract documents. 5.7 Lump Sum Breakdown: Evaluate construction contractor's Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data per WSDOT LAG Requirements. 5.8 Monthly Pay Requests: Prepare monthly requests for payment, review with the client, contractor, and approve as permitted. Utilize client provided format for pay estimates, or Consultant format. 5.9 Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and compare with field -observed progress. In addition, perform schedule analysis on contractor provided CPM updates and review schedule for delays and impacts. Coordinate with Contractor in the development of recovery schedules, as needed, to address delays caused by either events or issues within the Contractor's control or other events or issues beyond the Contractor's control. 5.10 Certified Payroll: Process and track all certified payroll per WSDOT Highways & Local Program Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls City of Tukwila 53'd Ave S Construction Management Services Scope of Work Page 6 of 9 KPG Project #15085 February 2018 87 EXHIBIT A-4 submitted thereafter, and tracking payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements. 5.11 Weekly Statement of Working Days: Prepare and issue weekly statement of working day report each week. 5.12 TIB Reporting/Coordination: Prepare and track all necessary reports and documentation for pay requests, scope changes, and change orders. 5.13 Subcontractor Documentation: Process/approve all required subcontractor documentation per WSDOT Highways & Local Program Requirements. Request to Sublets will be verified and logged. This includes verifying business licensing, reviewing insurance documentation, verifying client business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into WSDOT's subcontractor logs. 5.14 Cost Projections: Prepare up to four cost projections for the project. Projections to be based on the current amount paid to date, pending change orders, quantity projections, and other information. A memo to file at substantial completion will be written outlining all of the over/under-run in accordance with the WSDOT LAG and CM Manual. 5.15 Record Drawings: Review record drawings prepared by the Contractor and Utilities, and prepare a conformed set of project record drawings based on Contractor provided information and from inspection notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the Contractor. Upon project completion, contractor provided markups will be verified for completeness and supplemented with inspection information. A final AutoCAD set of Record Drawings will be prepared based on redline construction records. 5.16 Physical Completion Letter: Following completion of all punchlist work, prepare physical completion letter to the contractor, and recommend that client and/or Utilities accept the project. 5.17 Project Closeout: Transfer all project documents to the client for permanent storage. A thumb drive or CD will be provided with all electronic documents and pictures. 5.18 Environmental Permitting: The Consultant will review the Contractor's SWPPP and Construction Stormwater General Permit monitoring plan prepared by the Contractor. The Contractor shall be responsible for implementation and permit compliance. 5.19 Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Key submittals to be transmitted to the Client for their review and approval. Submittals shall be logged and tracked. 5.20 Request for Information ("RFI"): Review and respond to RFIs. RFIs shall be logged and tracked. 5.21 Record of Materials ("ROM"): Utilize ROM and update based on Special Provisions and Plans for use on the project, based on the contract specifications and WSDOT/LAG requirements. Maintain the ROM according to WSDOT Highways & Local Program Requirements. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAMs, QPL items, material compliance documentation, and all other required documentation. 5.22 Change Management Logs: Develop and maintain a case log that includes change orders, RFPs, and Field Work Directives per Highway & Local Programs Guidelines City of Tukwila 53rd Ave S Construction Management Services Scope of Work 88 Page 7 of 9 KPG Project #15085 February 2018 EXHIBIT A-4 5.23 Change Orders: All change orders must be authorized by the client prior to issuance to the Contractor. Develop change orders per Highway & Local Programs Guidelines, provide technical assistance to negotiate change orders, and assist in resolution of disputes that may occur during the course of the project. Each change order will be executed in accordance with WSDOT Local Agency Guidelines and contain the following: • Change order • Independent Cost Estimate • Time Impact Analysis • Contractor's Pricing • Verbal Approval Memo • Change Order Checklist (LAG Manual) • Back up documentation 5.24 Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule. 5.25 Minor Change Orders: Develop minor change orders per WSDOT Highways & Local Program Requirements. Each minor change order will be executed in accordance with WSDOT Local Agency Guidelines and contain the following: • Independent Cost Estimate • Verbal Approval Memo • Back up documentation 5.26 Force Account: Track contractor force account labor, equipment, and materials. Provide payment according to WSDOT requirements. All force account calculations will be verified by the engineer and double checked by the documentation specialist per WSDOT LAG Manual. Deliverables • Submittal log • RFI Log • Completed Record of Material for Material Certification • Change Order(s) • Change Management Log • RFI Log • Minor Change Order(s) • Force Account Records • Record drawings in electronic and hard copy mylar format Assumptions • It is assumed that upon Physical Completion of this project the Consultant's obligation of this scope shall be met and all documentation for the project shall be turned over to the City of Tukwila. • No night inspection will be required on this project. TASK 6 — SURVEY & MATERIAL TESTING City of Tukwila 53rd Ave S Construction Management Services Scope of Work Page 8 of 9 KPG Project #15085 February 2018 89 EXHIBIT A-4 6.1 Survey Support: Consultant will provide on call survey spot checks as requested by City or CM team. Construction surveying is the Contractors responsibility. 6.2 Material Testing: Coordinate the work of the materials testing technicians and testing laboratories in the observation and testing of materials used in the construction; document and evaluate results of testing; and address deficiencies. Frequency of testing shall be as prescribed in the WSDOT Construction Manual and LAG manual. Materials testing will be performed by a Sub -consultant. The Sub -consultant will meet qualified tester requirements as identified in WSDOT LAG 52.3.32 for projects on NI -IS highway systems. A budget allowance of $50,000 is included in the budget. Assumptions • Contractor shall be responsible for utilizing their own PLS additional survey necessary to construct the Work. TASK 7 - ADDITIONAL SERVICES Additional services requested by the client, will be performed only when authorized by the client. Authorization to perform additional services will be in writing, specifying the work to be performed, and basis of payment. Items such as Community Outreach (except as completed on a day to day basis by the inspector and resident engineer as described herein), Public Meetings, Ribbon Cutting Ceremony, claims analysis, additional surveying, services during shutdown periods of non -working days, and services for extended working days are examples of possible additional services. This fee is based on 235 working days (two weeks prior to construction, 215 working day contract and two weeks for closeout, 8 hour days), additional extension of days will be approximately $3,000 per day. City of Tukwila 53rd Ave S Construction Management Services Scope of Work 90 Page 9 of 9 KPG Project #15085 February 2018 EXHIBIT B-4 FEE SUMMARY Project: City of Tukwila 53rd Ave S Construction Services Fee 235 working days / Approx 11 months TIB No. 8-1-116(012)-1 Tukwila # 99110301 KPG No. 15085 Description Estimated Fee Task 1 - Management/Coordination/Administration $ 28,643 Task 2 - Design Support $ 73,397 Task 3 - Preconstruction Services $ 21,972 Task 4 - Construction Observation $ 302,592 Task 5 - Construction Services - Office $ 367,910 Task 6 - Survey & Material Testing 1 $ 64,328 City of Tukwila 53rd Ave S Construction Management Services CO Fee Estimate Total: $ 858,842 Page 1 of 5 KPG Project #15085 February 2018 EXHIBIT B-4 HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Ave S Construction Services Fee 235 working days / Approx 11 mo Task Description TIB No. 8-1-116(012)-1 Tukwila # 99110301 interdisciplinary KPG No. 15085 (10 days prior to Construction; 215 working days; 10 days for closeout) JI Design Total Fee *Project Manager $ 207.69 *Project Engineer $ 114.23 *Engineer Technician $ 97.36 *Survey *Resident *Const 1 *Doc Crew Engineer Inspector Specialist $ 214.18. $ 114.23. $ 116.83 1 $ 81.00 *Office Admin $ 110.34 Fee Task 1 - Management/Coordination/Administration 1.1 Project Organization and Layout 60 ! 0 j 0 0 8 0 0 24 I $ 16,023 1.2 Monthly Review and Invoicing j 40 0 0 0 8 j 0 0 24 $ 11,870 !$ - General Project Management and Coord. ! 0 0 0 0 j 0 0 0 0 Reimbursable expenses - see breakdown for details $ 750.00 Task Totals I 100 I 0 0 0 I 16 0 0 I 48 I$ 28,643 Task 2 - Design Support during Construction 2.1 Preconstruction Conference 2 j 8 0 j 0 0 0 0 0$ 1,329 2.2 Right of way and utility support 40 320 24 16 40 0 I 0 0 $ 55,194 I$ 11,423 2.3 Design Support during Construction j 0 100 0 0 0 0 I 0 0 Reimbursable expenses - see breakdown for details ! ! 1 $ 5,450 Task Total I 42 I 428 I 24 I 16 I 40 0 I 0 I 0 1$ 73,397 Task 3 - Preconstruction Services 3.1 Utility Coordination Meeting 8 24 0 0 I 40 I 40 20 ! 0 I $ 15,265 3.2 Preconstruction Conference 2 ! 4 ! 0 0 4 4 j 8 I 0$ 2,445 3.3 Develop ROM 0 0 0 0 I 10 0 20 I 0 j$ 2,762 Reimbursable expenses - see breakdown for details ! I 1 I I I $ 1,500 Task Total 1 10 I 28 I 0 0 54 I 44 48 0 I$ 21,972 Task 4 - Construction Observation 4.1 Construction Observation j 16 I 40 0 ! 0 j 400 1780 I 0 0 I $ 261,537 4.2 Material Testing - Field Coordination ( 0 I 0 0 0 80 j 40 0 0 I $ 13,812 4.3 Utility Coordination - Field Inspector 0 0 0 0 40 1 80 0 0 I $ 13,915 4.4 Closeout - Inspection ( 0 8 0 0 24 40 0 j 0 $ 8,328 Reimbursable expenses - see breakdown for details 1 $ 5,000 Task Total ! 16 ! 48 0 ! 0 544 1 1940 0 0 I $ 302,592 City of Tukwila 53rd Ave S Construction Management Services Fee Estimate Page 2 of 5 KPG Project 15085 February 2018 EXHIBIT B-4 HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Ave S Construction Services Fee 235 working days / Approx 11 mo Task Description TIB No. 8-1-116(012)-1 Tukwila # 99110301 KPG No. 15085 (10 days prior to Construction; 215 working days; 10 days for closeout) - Total Fee *Project Manager $ 207.69 *Project Engineer $ 114.23 *Engineer Technician $ 97.36 *Survey Crew $ 214.18 *Resident Engineer $ 114.23 *Const Inspector $ 116.83 *Doc Specialist $ 81.00 *Office Admin $ 110.34 Fee Task 5 - Construction Services - Office 5.1 Document Control 0 0 0 j 0 80 0 600 0 $ 57,738 5.2 Project Coordination 40 40 0 0 500 0 60 0 $ 74,852 5.3 Utility Coordination 16 24 0 0 40 0 40 0 $ 13,874 5.4 Material Testing - Documentation 0 0 0 0 20 0 ( 260 0 $ 23,345 5.5 Weekly Meetings (44 x 2 hr each) 8 j 44 0 0 88 88 144 0 $ 38,685 5.6 Initial Schedule Review 0 0 0 0 8 0 2 0 $ 1,076 5.7 Lump Sum Breakdown 0 0 0 0 8 0 16 0 $ 2,210 5.8 Monthly Pay Requests 0 0 0 0 36 0 72 0 $ 9,944 5.9 Monthly Schedule Review 0 0 0 0 12 0 6 0 $ 1,857 5.10 Certified Payroll 0 0 0 0 8 0 80 16 $ 9,159 5.11 Weekly Statement of Working Days 0 0 0 0 24 0 24 0 $ 4,686 5.12 TIB Reporting / Coordination 0 0 0 0 24 0 24 0 $ 4,686 5.13 Subcontractor Documentation 0 0 0 0 18 0 60 0 $ 6,916 5.14 Cost Projections 0 0 1 0 0 24 0 60 0 $ 7,602 5.15 Record Drawings 0 40 80 0 24 0 8 0 $ 15,747 5.16 Physical Completion Letter 0 0 0 0 2 0 8 0 $ 876 5.17 Project Closeout 0 0 0 0 32 40 80 16 $ 16,574 5.18 Enviromental Permitting 4 8 0 0 8 0 20 0 $ 4,278 5.19 Submittals 8 40 0 0 60 0 40 0 $ 16,325 5.20 Request for Information (RFIs) 8 40 0 0 32 0 30 0 $ 12,316 5.21 Record of Materials (ROM) 0 0 0 0 24 0 80 0 $ 9,222 5.22 Change Management Logs 0 0 0 1 0 8 0 24 0 $ 2,858 5.23 Change Orders 4 8 16 0 16 0 30 0 $ 7,560 5.24 Field Work Directives (FWD) 4 8 40 0 16 0 24 0 $ 9,411 5.25 Minor Change Orders 4 8 0 0 8 0 24 0 $ 4,602 5.26 Force Account 4 8 I 0 16 0 40 0 $ 6,812 Reimbursable expenses - see breakdown for details ? $ 4,700 Task Total 1 100 268 1360 1136 128 1856 32 $ 367,910 City of Tukwila 53rd Ave S Construction Management Services CO Fee Estimate Page 3 of 5 KPG Project 15085 February 2018 EXHIBIT B-4 `HOUR AND FEE ESTIMATE Project: City of Tukwila 53rd Ave S Construction Services Fee 235 working days / Approx 11 mo Task Description TIB No. 8-1-116(012)-1 Tukwila # 99110301 KPG No. 15085 (10 days prior to Construction; 215 working days; 10 days for closeout) `J`' i 'l�'i` Total Fee *Project Manager $ 207.69 *Project Engineer $ 114.23 *Engineer Technician $ 97.36 *Survey Crew $ 214.18 *Resident Engineer $ 114.23 *Const Inspector $ 116.83 *Doc Specialist $ 81.00 *Office Admin $ 110.34 Fee Task 6 - Survey & Material Testing 6.1 Survey Support 0 I 20 30 I 40 I 0 0 I 0 I 0 I$ 13,773 6.2 Material testing 0 0 0 0 I 0 0 I 0 I 0 I$ - Reimbursable expenses - see breakdown for details I I I I I $ 50,555 Task Total 0 I 20 30 I 40 0 0 I 0 I 0 I $ 64,328 Total Hours 268 792 190 56 1790 2112 1904 80 Subtotal: $ 858,842 City of Tukwila 53rd Ave S Construction Management Services Fee Estimate Page 4 of 5 KPG Project 15085 February 2018 EXHIBIT B-4 HOUR AND FEE ESTIMATE Project: City of Tukwila TIB No. 8-1-116(012)-1 53rd Ave S Tukwila # 99110301 Construction Services Fee 235 working days / Approx 11 months Reimbursable Breakdown Task 1 - Management/Coordination/Administration Mileage Cost 500.00 Reproduction 250.00 Task 1 - Total Task 2 - Design Support during Construction Mileage Reproduction $ 750.00 250.00 Geotechnical support allowance Task 2 - Total Task 3 - Preconstruction Services Mileage 200.00 5,000.00 5,450.00 Misc Field Supplies Task 3 - Total 1,500.00 1,500.00 Task 4 - Construction Observation Mileage 5,000.00 Task 4 - Total Task 5 - Construction Services - Office Mileage Mylar Record Drawings 5,000.00 Office Supplies/Repro $ $ 1,500.00 2,200.00 1,000.00 Task 5 - Total 4,700.00 Task 6 - Survey & Material Testing Mileage Material Testing Allowance Task 7 - Total $ 555.00 $ 50,000.00 $ 50,555.00 City of Tukwila 53rd Ave S Construction Management Services CO Cr Fee Estimate Total Reimbursable Costs: $ 67,955.00 Page 5 of 5 KPG Project #15085 February 2018 96 Transportation & Infrastructure Committee Minutes February 26, 2018 E. Capital Purchase Request: GraniteNet Asset Inspection and Decision Software Staff is seeking Committee approval to purchase a GraniteNet Asset Inspection and Decision Support software package in the amount of $8,939.00 that will be used for video inspection of sewer and surface water pipes. This will replace the existing GraniteXP software that is no longer being updated or supported. The cost of the software includes training and conversion of existing data. Councilmember Idan asked about the total cost of the program, including ongoing and maintenance. Staff will follow up with that information. UNANIMOUS APPROVAL. F. Bid Award: 53rd Avenue South (South 137th Street - South 144th Street) Staff is seeking Council approval to award a contract to SCI Infrastructure, LLC in the amount of $5,953,249.60 for construction of the 53rd Avenue South Project. This project will construct roadway, drainage, sidewalks, illumination, water and sewer upgrades, and utility undergrounding between South 137th Street and South 144th Street. The Project is being funded with Residential Street, Water, Sewer, and Surface Water Funds, Transportation Improvement Board grant funding, Seattle City Light contributions, and City bonds. Committee members discussed the importance of robust outreach to neighboring properties and to include Joe Duffie as he can help with communication. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA G. Supplemental Agreement: 53rd Avenue South (South 137th Street - South 144th Street) Staff is seeking Council approval of a supplemental agreement with KPG, Inc. in the amount of *$858,842.00 for construction management services on the 53rd Avenue South Project. KPG designed the project and have completed other satisfactory construction management in the city. Councilmember Idan inquired how the City determines when to contract for construction management services versus performing it in-house. Councilmember Quinn suggested a follow- up discussion on this be added to the Committee work plan. Staff replied that the Public Works Department will conduct a comprehensive evaluation of project workload and can provide this information to the Committee. UNANIMOUS APPROVAL. FORWARD TO MARCH 5, 2018 REGULAR CONSENT AGENDA. H. Tukwila 205 Levee Certification - Rehabilitation Staff updated the Committee on a US Army Corps of Engineers (Corps) and King County Flood District (Flood District) project to repair the Tukwila 205 Levee. The City submitted a rehabilitation request to the Corps for two areas where slumping occurred during previous floods. Site 1 is near the Tukwila 205 Cutoff Levee and Site 2 is next to the Mitchel Moving and Storage Building. Both areas were determined to be eligible for repair under the Corps PL -8499 Levee Rehabilitation program. The Flood District requested to expand rehabilitation of Site 2, and the Corps agreed with the understanding that the Flood District would pay for the added work. The addition has been designated as Site 3. Site 1 repair is limited and will include minor plantings. Sites 2 and 3 have been determined to require floodwall placement. The Corps will fund 90% of the rehabilitation and the Flood District will cover the 10% local match. DISCUSSION ONLY. 97