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Home My WebLink AboutReg 2018-03-19 Item 4B - Public Safety Plan - Due Diligence Contract AmendmentsCOUNCIL AGENDA SYNOPSIS I nitiais :A4eetitzg Date Prepared by Alayor'.r review Council review 03/19/18 RB lav U l ❑ Ordinance Alio 5 Date ❑ Bid Awarcl Alty Date ❑ Public Hearing Altg Date ❑ Other Aftg Date SPONSOR ❑Council HR DCD ❑Finance Fire ❑TS ❑P&R ❑Police ❑PIF ❑Court ►1Mayor SPONSOR'S The Council is being asked to approve contract amendments for due diligence services Su\IMAR1' associated with the Public Safety Plan. RIiiA'INWI?L) HY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: 3/5/18 COMMI'FI'EE CHAIR: 11 Public Safety Comm. ❑ Planning Comm. HOUGARDY ITEM INFORMATION ITEM No. 4.B. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL A(31,:NI)A DAM: 3/19/18 AG1:N1:A IT1:\r TITI.I: Due diligence services associated with the Public Safety Plan contract amendments C.vl'I?GoR'' ❑ DLuis.ion Altg Date ❑ Motion A Date 3/19/18 ❑ Resolution Altg Date ❑ Ordinance Alio 5 Date ❑ Bid Awarcl Alty Date ❑ Public Hearing Altg Date ❑ Other Aftg Date SPONSOR ❑Council HR DCD ❑Finance Fire ❑TS ❑P&R ❑Police ❑PIF ❑Court ►1Mayor SPONSOR'S The Council is being asked to approve contract amendments for due diligence services Su\IMAR1' associated with the Public Safety Plan. RIiiA'INWI?L) HY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. DATE: 3/5/18 COMMI'FI'EE CHAIR: 11 Public Safety Comm. ❑ Planning Comm. HOUGARDY RECOMMENDATIONS: SPoNsoR/A1)NIIN. Co:M.\rrrrl:l: Mayor's Office Forward to Regular Mtg. 3/19 due to cancellation of 3/12 C.O.W. COST IMPACT / FUND SOURCE F XPNNr)ITuRI: RI?OUIRIA) AMOUNT BUDGETED APPROPRIATION REQUIRED $57,325 $ $ Fund Source: PUBLIC SAFETY BONDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/19/18 MTG. DATE ATTACHMENTS 3/19/18 Informational Memorandum dated February 26, 2018 Consultant contract amendments Scopes and fee estimates Minutes from the Public Safety Committee meeting of 3/5/18 nr_ 26 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: City Council, Committee of the Whole FROM: Rachel Bianchi, Communications Director BY: D.J. Baxter, Shiels Obletz Johnsen CC: Mayor Ekberg DATE: February 26, 2018 SUBJECT: Public Safety Plan, Due Diligence Consulting Services Contract Amendments ISSUE Amend contracts to provide additional required due diligence consulting services for the properties selected to implement the Public Safety Plan. BACKGROUND The City has identified its preferred sites for each of the facilities to be built under the Public Safety Plan. These include the Justice Center, the Public Works Shops, and Fire Stations 52 and 54. In fall 2017, the City executed contracts for the following services, which are needed to support the investigation and acquisition of properties for each of these facilities: 1, Geotechnical Analysis 2. Environmental Analysis 3. Survey With each of these contracts, we have either received new information or encountered the need for additional work to complete a thorough and responsible investigation for the Public Safety Plan properties. More details are provided below. Because the work and property negotiations are still ongoing, we also want to plan for potential unforeseen investigation requirements, which may need to be activated on short notice. To allow for this possibility, we request authorization for a contingency amount to be included for each contract, in addition to the additional work currently being proposed. Notices to proceed would only authorize the amounts listed as fees. The contractors would not have access to the "contingency" amounts unless the City issues written authorization to proceed with additional work. Geotechnical: The original contract for geotechnical investigations of the Public Works and Justice Center sites anticipated that the contractor would be able to access all of the parcels on each site simultaneously. The differing approaches of the various property owners on the Justice Center site have necessitated staggered access to the properties, creating additional mobilization costs for the contractor. We propose to amend the geotechnical contract to cover the added mobilization costs, plus an additional authorization for $10,000 to cover likely additional schedule challenges due to varying timelines associated with property access. Environmental: The original contract for environmental assessments provided for Phase 1 environmental reports on almost all of the short-listed sites for the Public Safety Plan facilities, and Phase 2 reports for the Public Works and Justice Center sites. We did not request a Phase 1 report for the final FS 52 site, because the City already owns the property. We have not been able to find a prior evaluation in the City's records, so we recommend conducting a Phase 1 study for the FS 52 site now. We also did not plan on Phase 2 work for the FS 54 site, as it is a former nursery in a residential neighborhood, a seemingly unlikely candidate for serious contamination. But the Phase 1 report for that site identified 27 some concerns that warranted additional investigation and soil testing. This contract amendment includes the cost of that work. Finally the staggered access to the Justice Center site has increased the costs for the Phase 2 work on that site. The contract amendment will include those added costs, along with authorization for an additional $15,000 for unforeseen needs. Survey: The original contract with BRH provided ALTA surveys for each of the intended Public Safety sites (Justice Center, Public Works, Fire Stations 52 and 54). In order to better understand the site costs at the FS 52 site, the team must have a detailed topographical survey. The proposed amendment includes the fee and reimbursables. The table below identifies the firms contracted for each type of work, the amount of the original contracts, and the proposed contract revisions. Service Type GeoTech Environmental Currently Contracted Work Consultant Shannon & Wilson Sound Earth Current Work Scope GeoTechnical Analysis for JC, PW Phase 1 Reports for FS52_E (not selected); FS54; JC7, JC8, PW. Phase 2 Reports for PW, JC7 Survey BRH ALTA Surveys for JC, PW, FS52 and 54 Total Currently Contracted Price $37,700 $126,937 $57,400 Proposed Contract Amendments Total Proposed Additional Work Scope Extra mobilization costs + contingency. Phase 1 Report for 52; Phase 2 Report for FS54; Mobilization costs + contingency. Fee $1,000 $21,325 Contin- gent $10,000 $15,000 Contract Price Total $11,000 $36,325 $48,700 $163,262 Detailed topographical survey for FS 52 site Total Due Diligence Additions $222,037 Requested $10,000 $0 $10,000 $67,400 $32,325 $25,000 $57,325 $279,362 FISCAL IMPACT: The cost estimate for these additional due diligence services is $57,325 RECOMMENDATION: The Committee is being asked to approve the contract amendments for additional due diligence services for scopes of work and associated fees as described above and place them directly on the March 19, 2018 Regular Meeting due to the cancellation of the March 12, 2018 Committee of the Whole meeting. ATTACHMENTS: Consultant Contract Amendments Scopes of Work and Fee Estimates 28 Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and Bush Roed & Hitchings That portion of Contract No. 17-210 between the City of Tukwila and Bush Roed & Hitchings is hereby amended as follows: 1. Project Designation. The Consultant is retained by the City to perform survey services for four selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A," attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than July 31, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $67,400 (including estimated expenses) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 29 30 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment # 2 Between the City of Tukwila and Sound Earth Strategies, Inc. That portion of Contract No. 17-167 between the City of Tukwila and Sound Earth Strategies, Inc. is hereby amended as follows: 1. Proiect Designation. The Consultant is retained by the City to perform environmental evaluation services for three selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A," attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than July 31, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $163,262 (including estimated expenses) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 31 32 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and Bush Roed & Hitchings That portion of Contract No. 17-210 between the City of Tukwila and Bush Roed & Hitchings is hereby amended as follows: 1. Project Designation. The Consultant is retained by the City to perform survey services for four selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A," attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than July 31, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $10,000 (including estimated expenses) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 33 34 DJ Baxter From: Martin Page <MWP@shanwil.com> Sent: Friday, February 23, 2018 10:25 AM To: DJ Baxter Cc: Brendan Cioto Subject: RE: Tukwila Due Diligence Hi DJ The additional mobilization costs for drilling the remaining soil boring will be approximately $1000 which includes $500 for the driller, $250 for S&W staff and $250 for the utility locate subcontractor. -Martin From: DJ Baxter [mailto:baxter@sojsea.com] Sent: Thursday, February 22, 2018 6:47 PM To: Martin Page <MWP@shanwil.com> Cc: Carrie Holmes (cholmes@axispnd.com) <cholmes@axispnd.com> Subject: Tukwila Due Diligence Hi Martin, We're doing some contract amendments for our other due diligence contractors, and want to capture any foreseeable costs (beyond your original scope) in this round of amendments. Have you had, or do you expect to have, extra costs due to the staggered access to properties on the Justice Center site? If so, could you estimate those costs for me? Thanks, D1 D.J. Baxter 1 baxter(@.soisea.com 101 Yesler Way 1 Suite 606 1 Seattle, WA 98104 T 206.838.3700 1C 801.414.32041 sojsea.com Shiels 1 Obletz 1 Johnsen Project Focused. Community Driven. 1 35 36 SoundEarth Strategies January 25, 2018 City of Tukwila 6300 Southcenter Boulevard Suite 100 Tukwila, Washington 98188 S).. -!11_;'I tF 2811 Fa ; Avenue East. Suits: 2000 tile. Wash:n 8 02 SUBJECT: PROPOSAL FOR PHASE 11 ENVIRONMENTAL SITE ASSESSMENT Fire Station 54 Property 13916 42nd Avenue South Proposal Number: PROP -180-06 To Whom It May Concern: EXHIBIT A SoundEarth Strategies, Inc. (SoundEarth) appreciates the opportunity to provide you with this proposal to conduct a Phase 11 Environmental Site Assessment (ESA) for the above -referenced Property located in Tukwila, Washington (the Property). The Property consists of an irregular-shaped tax parcel (King County Parcel No. 152304-9263) that covers approximately 74,052 square feet (1.7 acres) of land. The Property is currently occupied by a 1966 -vintage, one-story, single-family residence that encloses approximately 3,300 square feet of space. A greenhouse is also located on the central portion of the Property. In addition to the proposal described herein, this letter presents some background information based upon SoundEarth's review of available documents. BACKGROUND SoundEarth completed a Phase 1 ESA of the Property on December 21, 2017, which identified the following recognized environmental conditions (RECs): ■ The historical uses of the Property as an orchard and later as a plant and tree nursery with the known use of pesticides and herbicides. ■ The potential use and storage of heating oil on the Property at a former single-family residence. ■ The historical use and storage of heating oil on three adjoining upgradient properties. The purpose of the Phase 11 ESA is to evaluate potential soil and groundwater impacts associated with the RECs identified for the Property. The Phase 11 ESA will be conducted in general accordance with American Society for Testing and Materials E1903-11, Standard Practice for Phase 11 ESAs (ASTM -1903- 11). PROPOSED SCOPE OF WORK SoundEarth recommends conducting a near -surface and subsurface investigation to evaluate the potential impacts from the above-mentioned concerns. 37 City of Tukwila January 25, 2018 Task 1—Pre-Field Activities Prior to commencing field work, SoundEarth will complete a health and safety plan and field work plan. SoundEarth will also complete a site visit and one -call utility locate and will coordinate with a private utility locator, as well as drilling and analytical testing subcontractors. A kick-off meeting will also be conducted with SoundEarth field staff. Task 2—Field Activities SoundEarth will utilize a private utility locator to identify the locations of private utilities that are not located by the one -call locate. SoundEarth will then collect seven discrete near -surface soil samples (Samples SS01 through SS07) from the center of the identified grid spaces (see Figure 1, Grids 1 through 7). An eighth near -surface soil sample (Sample SS08) will be collected from the center greenhouse. The near -surface soil samples will be collected from 0 to 0.5 feet below ground surface. Sample locations will include: ■ Composite Sample 01 (CS01) – Discrete near -surface soil samples from Grids 1, 2, and 5 will be composited into sample CS01. These grid spaces were historically used for nursery operations. ■ Composite Sample 02 (CS02) – Discrete near -surface samples from Grids 3, 4, 6, and 7 will be composited into sample CS02. These grid spaces were historically used for orchard and nursery operations. ■ Soil Sample 08 (SSO8) – Discrete near -surface soil sample SSO8 collected from the center of the greenhouse will be analyzed individually. The two composites and one discrete near -surface soil samples will be analyzed by the following methods: ■ Organochlorine pesticides by Environmental Protection Agency (EPA) Method 8081 ■ Organophosphorus pesticides by EPA Method 8270 SIM ■ Herbicides by EPA Method 8151 ■ Washington State Model Toxics Control Act 5 metals by Method 6020 In addition to near -surface soil sampling, SoundEarth will oversee the advancement of four push -probe borings on the southwest portion of the Property (See Figure 1, PP01 through PP04). These borings will be advanced in locations downgradient of adjoining residences with former heating oil use and near the former residence on the Property. The probes will be advanced to approximately 15 feet below ground surface, or until refusal, whichever is first. Soil samples will be field screened for signs of impacts, such as odors, sheen, and photoionization detector readings. The actual number of samples submitted to the laboratory will depend on conditions encountered in the field. However, for budgeting purposes, the following testing scope assumes that two soil samples and one groundwater samples from each boring (if encountered) will be analyzed for diesel-, and oil -range petroleum hydrocarbons by Northwest Total Petroleum Hydrocarbon Method -Hydrocarbon Identification with silica gel (NWTPH-HCID). P:\1318 City of Tukwila \1318-002 F554 Property \Project Management \Proposals and Contracts \Phase II\PROP-130-Q, _F.docx 38 City of Tukwila January 25, 2018 The sample analyses will be completed on a 2 -week turnaround schedule. If a faster turnaround time is desired, sample analyses could be expedited, which would result in a 50 percent markup for results within 48 hours and a 25 percent markup for a 5 -day turnaround. It is expected that approximately one 35 -gallon drum of soil cuttings and one 35 -gallon drum of decontamination water will be generated during probe drilling and sampling. Costs for profiling and disposal of investigation -derived waste are not included in this proposal and cost estimate. Depending on the results of the investigation, additional follow-up analysis or sampling may be required to further define the extent of contamination (if encountered). A scope of work and cost estimate for any additional investigation will be provided based on conditions encountered during the investigation proposed here. Task 3—Data Evaluation, Tabulation, and Reporting The results of the Phase 11 ESA will be presented in a summary report for the City of Tukwila. The report will include a summary of field activities, logs of the soil borings, a site plan showing boring and near - surface sample locations, data tables of the soil and groundwater results, and a discussion summarizing the findings and conclusions. Task 4—Client Communication and Project Management This task includes labor costs associated with coordinating field schedule and staff resources for the project, as well as project coordination, contracting, and client/stakeholder communications and meetings. COST ESTIMATE AND SCHEDULE The estimated Sound Earth and subcontractor work effort and fees to complete the above scope of work are presented in Table 1. The estimated total cost for the proposed surface and subsurface investigation is $15,824. With your approval of the scope of work and cost estimate, we will perform the work on a time and materials basis. The cost estimate includes all site visits, field efforts, travel time, equipment costs, meetings, and project management for a 1 -month period. SoundEarth will contact you for approval before conducting out -of -scope work, and we anticipate beginning the project immediately upon receipt of your written authorization to proceed. The work will be billed on a time and materials basis. The costs assume normal working hours for field work and that all areas of the Property will be accessible during the assessment. SoundEarth shall proceed with such services in a diligent manner to completion or as otherwise directed by the client. SoundEarth will not be responsible for delays caused by factors beyond the consultant's control and which could not have been reasonably foreseen or prevented. P:\1318 City of Tukwila\1318-002 FS54 Property\Project Management \Proposals and Contracts \Phase II\PROP-18C-C 5_F.doce 39 City of Tukwila January 25, 2018 CLOSING We appreciate the opportunity to provide this proposal for environmental services on this project. If the scope of work and associated costs are acceptable, the scope of work shall be performed under terms of the existing Consulting Agreement for Site Survey Services, dated September 18, 2017. Please call us at 206-306-1900 if you have any questions. Respectfu Ily, trat-,vii V.Z1/4;41"6- Ry n Bixby, LG President Attachments: Figure 1, Proposed Exploration Location Plan Table 1, Phase 11 ESA Cost Estimate Work Order No. 01 KRB/RKB:slf P:\1318 City of Tu\wia\1318-002 F554 Property\Project Management \Proposals and Contracts \PhaseII\PROP-130-Cnc_F.docx 40 FIGURE 41 42 OD L7 0 a 54 PROPER LI - CD 0 CO -1 1- H O 00U (A) SOUTH 139TH STREET SINGLE-FAMILY RESIDENCE 4204 SOUTH 139TH STREET PARCEL 1523049238 SINGLE-FAMILY RESIDENCE 4218 SOLITI i 139TH STREET PARCEL 1523049255 Sig LE -FAMILY RESIDENCE 4226 SOUTH 139TH STREET PARCEL. 1523049024 SINGLE-FAMILY RESIDENCE PARCEL 1523049043 13903 42ND AVENUE SOUTH PARCEL 7360600435 SOUTH 139TH STREET 1390942ND AVENUE SOUTH PARCEL: 7360600440 11I --J---_ - 1 SINGLE-FAMILY RESIDENCE 13908 42ND AVENUE SOUTH PARCEL 1523049039 SINGLE-FAMILY RESIDENCE 13919 42ND AVENUE SOUTH PARCEL 7360600450 HEATING OIL USE L 1936, 974 SINGLE•FAMILY RESIDENCE 13909 42ND AVENUE SOUTH PARCEL. 7360600460 SOUTH 14011H STREET PP04 LEGEND PROPOSED BORING LOCATION PROPERTY BOUNDARY PARCEL BOUNDARY INFERRED SHALLOW GROUNDWATER FLOW DIRECTION COMPOSITE AREA 1 (CS01) COMPOSITE AREA 2 (CS02) DISCRETE NEAR -SURFACE SOIL SAMPLE LOCATION (SS08) SINGLE-FAMILY RESIDENCE HEATING OIL USE CIRCA 1964 42ND AVENUE SOUTH 1 SINGLE-FAMILY RESIDENCE STAR NURSERY 13916 42ND AVENUE SOUTH PARCEL 1523049263 GREEHOUSE FORMER S / (CIRCA 195 RUCTURE PP02 - — i HEATING OIL USE '952-1959 (I) PPM SINGLE-FAMILY RESIDENCE 4251 SOUTH 139TH STREET PARCEL 1523049080 SINGLE-FAMILY RESIDENCE 4300 SOUTH 140TI1 STREET PARCEL 1523049203 SINGLE-FAMILY RESIDENCE 4306 SOUTH 140114 STREET PARCEL 1523049204 FORMER SINGLE-FAMILY I RESIDENCE 11923.19591 PC6121iAI •i AfIN,„ ill USE SOUTH 140TH STREET SINGLE-FAMILY RESIDENCE 14002 42ND AVENUE SOUTH PARCEL 7348200005 SINGLE -FAMILY RESIDENCE 14005 43RD AVENUE SOUTH PARCEL: 7348200100 SINGLE-FAMILY RESIDENCE 14002 43RD AVENUE SOUTH PARCEL 7348200105 0 I 30 60 APPROX MATE SCALE IN FEET L__ Jot ---�----- soundEart I t l«.iegie" WWW SOUNDEARTHINC,COM FIRE STATION 54 PROPERTY 13916 42ND AVENUE SOUTH TUKWILA, WASHINGTON SOUNDEARTH PROJECT# 1318-002 FIGURE 1 PROPOSED EXPLORATION LOCATION PLAN 44 TABLE SoundEarth Strategies, Inc. 45 46 SoundEarthy S rateies Table 1 Phase II ESA Cost Estimate Fire Station 54 Property 13916 42nd Avenue South Tukwila, Washington 1318-002-02 Task No. Description 34atmatarnttabor Categories, Rates, and Hours SoundEarth Labor ' SoundEarth ODCs, Subcontractors, and Field Equipment SoundEarth Laboratory Expenses Task Total Managing Principal Senior II Engineer/ Geologist/ Scientist Staff I Engineer/ Geologist/ Scientist CAD/ GIS Specialist I Senior Technical Writer/ Editor Senior Protect Coordinator Senior Clerical $240 $180 $130 $125 $125 $105 $80 Pre -Field Activities - Health & Safety Plan, coordinate with 1 subcontractors, develop field work plan, host kick off meeting 1 2 6 2 1 $1,710 $1,710 Field Activities - Near -surface soil sampling, push -probe borings, subsurface soil sampling, groundwater sampling, and analytical 2 testing 12 $1,560 $2,988 $3,647 $8,194 3 Data Evaluation, Tabulation, and Reporting 2 2 16 4 8 2 $4,630 $4,630 4 Client Communication and Project Management 2 4 2 1 $1,290 $1,290 TOTAL $9,190 $2,988 $3,647 $15,824 Assumptions to Cost Estimate ■ SoundEarth has access to sampling and drilling locations during normal weekday work hours. Task 2 includes analyses of 2 composite near -surface soil samples and 1 discrete near -surface soil sample for organochlorine pesticides by EPA Method 8081, organophosphorus pesticides by EPA Method 8270 SIM, herbicides by EPA Method 8151, and MTCA 5 metals by EPA • Method 6020. Task 2 also includes analyses of 8 subsurface soil and 4 groundwater samples for diesel- and oil -range petroleum hydrocarbons by Method NWTPH-Dx (with silica gel). ■ This scope of work does not include profiling and disposal of investigation -derived waste. ■ This cost estimate assumes standard turn around time for laboratory analyses; expedited laboratory results will incur additional costs. P.\1318 City of Tukwila\1318-002 FS54 Property\Project Management \Proposals and Contracts\Phase II\1318-002_Phasell_CE_ xlsx/1318-002PhasellCE.xlsx 1 of 1 48 WORK ORDER SoundEarth Strategies, Inc, 49 SoundEarth S r r a t e gk s Work Order Work Order No.: 01 Date: 1/25/2018 This Work Order incorporates by reference the terms of that certain Master Consulting Services Agreement between SoundEarth Strategies, Inc. (the Consultant) and the City of Tukwila dated September 18, 2017 (the "Agreement"). Execution of this Work Order by Client and Consultant will serve as authorization for Consultant to carry out and complete the Services set forth below in accordance with the Agreement. In the event of any conflict between the terms of this Work Order and the Agreement, or the terms of this Work Order and the terms of the Proposal specified herein, the terms of this Work Order shall control. Client Name: City of Tukwila Project Title/Number: Project Location: Scope of Services: List of Deliverables: Time Schedule for Performance of Services: Start Date: 1/25/2017 Estimated End Date: 2/23/2017 Fee for Services: Time and Materials Fire Station 54 Property/1318-002 13916 42nd Avenue South As described in Proposal No. PROP -180-06 Phase 11 Report Total Cost Estimate: $15,824 Additional Provision/Information: SoundEarth Strategies, Inc. City of Tukwila By By Print Print Title Title Date Date 2811 Fairview Avenue East, Suite 2000 • Seattle, Washington • 98102 206.306.1900 Tel • 206.306.1907 Fax • www.soundearthinc.com 50 SoundEarth Strategies February 26, 2018 City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 218 f SUBJECT: PROPOSAL FOR PHASE I ENVIRONMENTAL SITE ASSESSMENT FS52 Property 15447 65th Avenue South, Tukwila, Washington Proposal Number: PROP -180-55 To Whom It May Concern: Pursuant to your recent request, SoundEarth Strategies, Inc. (SoundEarth) is pleased to submit the following proposal to conduct a Phase I Environmental Site Assessment (ESA) of the property located at the address listed above in Tukwila, Washington (the Property). According to the available online assessor's records, the Property consists of a single tax parcel (King County Parcel No. 359700-0320) that covers approximately 2.5 acres. The Property is developed with a surface parking lot. If this is not accurate, or if you have additional useful information, please inform us as soon as possible. PHASE I ENVIRONMENTAL SITE ASSESSMENT SCOPE OF SERVICES The objective of a Phase I ESA is to identify potential environmental liabilities or risks associated with a specific piece of real estate referred to as recognized environmental conditions, as outlined in the American Society for Testing and Materials (ASTM) Standard Practice for Environmental Site Assessments: Phase I Environmental Assessment Process (ASTM E1527-13). Risks commonly evaluated during a Phase I ESA include: • The potential for the presence of contaminated soil and/or groundwater. • The potential for on -Property migration of contaminants from off -Property sources. • The potential for off -Property migration of on -Property contaminants by air emissions, groundwater, and other media. Technical Approach In accordance with ASTM E1527-13, which was developed by ASTM to provide a standardized method of conducting Phase I ESAs, SoundEarth's work on this project will consist of several elements: 'Recognized Environmental Conditions are defined by ASTM E1527-13 as "the presence or likely presence of any hazardous substances or petroleum products in, on, or at a property: (1) due to any release to the environment; (2) under conditions indicative of a release to the environment; or (3) under conditions that pose a material threat of a future release to the environment." The term includes hazardous substances or petroleum products even under conditions of compliance with laws. The term is not intended to include de minimis conditions that generally do not present a material risk of harm to the public health or the environment and that generally would not be the subject of an enforcement action if brought to the attention of appropriate governmental agencies." 51 City of Tukwila February 26, 2018 ■ Review of selected historical sources, where reasonably ascertainable and readily available, will be conducted in an attempt to document obvious past land use of the Property and adjoining properties back to 1940 or when the Property was initially developed, whichever is earlier. This will include interviews with persons having some knowledge of current and past use of the Property; review of historical aerial photographs and topographic maps of the Property and surrounding area; review of city directories, Sanborn Fire Insurance Maps, county assessor's records, building department records, and information at various local agencies, as available. Prior environmental reports, permits and registrations, geotechnical reports, Property title search information, and environmental lien information will be reviewed if provided by the client. ■ Review of current state and federal databases that list the registered sites with known or potential releases of toxic substances within a 0.5- to 1 -mile radius from the Property. ■ Reconnaissance of the Property and vicinity to observe current Property conditions and practices. The Property reconnaissance provides an opportunity to search for evidence of possible contamination in the form of soil discoloration, odors, vegetative stress, discarded drums, discarded industrial debris, building construction materials, underground storage tanks, etc. ■ Preparation of a written report documenting our methods and findings, including Property photographs, a map showing the locations of the Property and potential sources of contamination within a 1 -mile radius, a Property plan, and copies of supporting documents. Additional Services Not Included The following services, although not specifically required by ASTM E1527-13, may also be performed concurrently with ESAs and may be beneficial for the evaluation of environmental conditions and/or an evaluation of specific business environmental risks at the Property. At your direction, these services have not been included as part of the scope of services for this ESA. Please note that this list is not all- inclusive. If you seek additional services, please contact us for a supplemental proposal and cost estimate. ■ Visual Asbestos Survey ■ Asbestos Survey in Soil ■ Visual Observations for Lead -Based Paint ■ Asbestos Survey (prior to renovation/demolition) ■ Visual Observations for Mold ■ Mold Sampling (bulk or air) ■ Radon Testing ■ Lead -Based Paint Survey ■ Lead in Drinking Water Sampling ■ Wetland Review ■ Threatened/Endangered Species Review S:\Proposals\ 2018 Proposal Numbers \PROP -180-55 City ofTukwila Fire Station 52 Prop Phase I\PROP-180-55_FS52 F.docx 52 City of Tukwila February 26, 2018 ■ Historic Properties/Archaeological Resources Review ■ Stormwater System Inspections ■ Permit and Regulatory Compliance Audits RELIANCE The report will be prepared for the exclusive use and reliance of the City of Tukwila. Reliance by other parties is prohibited without the written authorization of the client and SoundEarth. If, in the future, the client and SoundEarth consent to reliance on the report by a third party, SoundEarth will grant such reliance via a Reliance Letter for an additional fee of $250 per relying party. Reliance on the report by the client and other authorized parties will be subject to the terms, conditions, and limitations stated in the Master Consulting Services Agreement (and sections of this proposal incorporated therein), the Reliance Letter, and the report. COST ESTIMATE Phase I Environmental Site Assessment $3,500 The estimated fee listed above includes the reconnaissance time, reporting, travel time, equipment, as well as reimbursable expenses. SoundEarth has assumed one mobilization to the Property. SoundEarth anticipates completion of the Phase I ESA report within 15 business days, assuming written authorization to proceed and Property access are provided within 3 days. SoundEarth shall proceed with such services in a diligent manner to completion or as otherwise directed by the client. SoundEarth will not be responsible for delays caused by factors beyond SoundEarth's control and which could not have been reasonably foreseen or prevented. Furthermore, at the request of the client, SoundEarth will observe the Properties and the current uses from vantage points that are accessible to the general public. SoundEarth will not communicate with the current property owners, nor reveal information regarding the identity of the client. All information provided to and generated by SoundEarth will remain confidential. SoundEarth is committed to preserving the environment. Therefore, the client will be provided with a PDF version of the final report. If, however, the client would like hard copies of the report, SoundEarth is happy to provide up to three copies at no charge. Additional copies will be charged to the client at $50 a copy. s:\Proposals\ 2018 Proposal Numbers\PROP-180-55 City of Tukwila Fire Station 52 Prop Phase I\PROP-180-55 F552 F.docx 53 City of Tukwila February 26, 2018 CLOSING We appreciate the opportunity to provide this proposal for environmental services on this project. If the scope of services and associated costs are acceptable, the scope of work shall be performed under terms of the existing Consulting Agreement for Site Survey Services, dated September 18, 2017. Please call us at 206-306-1900 if you have any questions. Respectfully, Ryan Bixby, LG President TJZ/RKB:slf S:\Proposals\2018 Proposal Numbers \ PROP -180-55 City of Tukwila Fire Station 52 Prop Phase I\PROP-180-55_FS52_F.dooc 54 SoundEarth; Change Order b Change Order No.: 001 Date: 2/23/2018 This Change Order incorporates by reference the terms of that certain Contract for Services between SoundEarth Strategies, Inc. (the Consultant) and Client dated September 18. 2017 (the "Agreement"). Execution of this Change Order by Client and Consultant will serve as authorization for Consultant to carry out and complete the Services set forth below in accordance with the Agreement. In the event of any conflict between the terms of this Change Order and the Agreement, or the terms of this Change Order and the terms of the Proposal specified herein, the terms of this Change Order shall control. Client Name: Project Title/Number: Project Location: Change in Scope of Services: List of Deliverables: Time Schedule for Performance of Services: Start Date: 2/23/2018 Estimated End Date: 2128/2018 Fee for Services: Time and Materials City of Tukwila JC7NL Property/1318-001 14845 to 15035 Tukwila International Boulevard. 15006 to 15022 Military Road South. and 3415 South 150th Street. Tukwila. Washington . Expedited laboratory results (25% markup for 4 -day turnaround) Phase II ESA Revised Total Cost Estimate: 52.001.25 Additional Provision/Information: SoundEarth Strategies, Inc. By Print Title Date City of Tukwila By Print Title Date 2811 Fairview Avenue East, Suite 2000 Seattle, Washington = 98102 206.306.1900 Tel • 206.306.1907 Fax • www.soundearthinc.com 55 56 EXHIBIT A Bush Roed & Hitchings, Inc. VIA EMAIL February 22, 2018 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, WA 98101 Proposed Land Survey Services - Topographic Survey - Site FS52 Parcel no.: 3597000320 Vicinity of 65th Avenue S & Southcenter Blvd. Tukwila, WA 98188 Dear Ms. Holmes, We look forward to providing you with land survey services at the site referenced above. Below is our proposed scope of work. Control and Datum Project boundary will be calculated with bearings and distances shown on the drawing. Street centerlines and rights-of-way will be calculated with bearings and distances shown on the drawing. Bearings of cross -streets will be calculated and shown. NAVD 88 vertical datum will be used. A minimum of three on-site benchmarks will be set. NAD 83/91 horizontal datum will be used. Topography Surface improvements All surface improvements, pavements, sidewalks, stairs, walls, fencing, signs and parking stalls will be located and shown. Building footprints and elevations Exterior building footprints will be shown along with overhangs, canopies, stairwells and recessed building entries. Finish floor elevations will be shown for the main house level, basement and garage. The chimney cap will be located and roof peak elevation will be shown. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 Phone. (206) 323-4144 / (800) 935-0508, Fax: (206) 323-7135, Internet. www.brhinc.com 57 AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes February 22, 2018 Page 2 Street channelization Existing street channelization will be shown with lane stripes and traffic arrows. BRH, Inc. Street improvements Full street widths of improvements will be shown for 65th Avenue S to the opposite right-of- way lines. Spot elevation intervals Spot elevations will be shown at 25 foot intervals in the streets. Spot elevations will be taken at roadway crowns, lane stripes, edge of parking lanes, flow lines and top of curbs. Spot elevations will indicate existing curb heights. Spot elevations and contours Spot elevations will be shown to approximately 0.01 feet. One foot contour intervals and ground level entryway finish floor elevations will be shown. Topography Topography will differentiate between various surface pavements and will show where pavement changes occur (concrete to asphalt, asphalt to brick, etc.). Vegetation All landscape trees greater than 3 -inches in diameter and drip lines will be located and shown. Utilities Overhead utilities Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be shown with elevations. Surface features All surface utility features such as rims, grates and vaults will be shown. Below grade utilities All below grade utilities, including pipe types and sizes, rim and invert elevations, will be shown if record of their existence is found. Underground service lines will be marked in the field by our utility locating personnel if tracer wires or other metallic features exist below ground. Record public utility locations will be shown to the extent that such records exist. Private utility records will also be researched to the extent that they are available. We will detect and show existing traffic signal loops, where possible. Vaults It may be necessary to open Seattle City Light vaults in order to detail the size and depth of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and security reasons. SCL and BRH will bill their time on a rates basis for this extra service. SCL may require payment in advance for their crew time. 58 AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes February 22, 2018 Page 3 Deliverables The final survey drawing will be delivered in the latest version AutoCAD Civil 3D. Electronic files will be made available. Hard copy plots will be delivered. Fees Our fees to provide this service will be $7,800. BRH, Inc. Expense items, such as parking fees, tolls, printing charges and delivery fees will be billed at our cost plus 15% in addition to the above fee for our services. The terms of this proposal are valid for 60 days. Delivery Schedule We will complete and deliver the final drawing within 25 business days of your signed authorization to proceed. Professional Responsibility for Reliability and Accuracy We Meet Professional Standards: BRH complies with National ALTA/NSPS standards and Washington state law — applicable for Topographic Mapping services. The survey we will provide to you will be based on actual, on -the -ground, field measurements and observations. We will NOT: 1) rely on mapping obtained by a 3rd party 2) copy or trace existing mapping by others 3) utilize internet-based mapping BRH certifies that all mapping information presented in your survey will be solely the work of BRH personnel, based on information we acquire on-site, and record information we research specifically for your survey. Insurance The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. We always encourage our clients to request a Certificate of Insurance — something we will provide to you upon request. 59 AXIS PLANNING & DEVELOPMENT, LLC Carrie Holmes February 22, 2018 Page 4 BRH, Inc. Thank You We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Sincerely, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: Thomas E. Carner, P.L.S. Survey Project Manager TEC/jeh Enclosure AXIS PLANNING & DEVELOPMENT, LLC Printed Name: Signature: Title: Date: Benefits BRH Brings to this Project Value • A successful project is founded on a reliable and accurate survey • The service we provide results in a functional electronic tool for your design team. • We work with architects and civil engineers every day—and we know how much they value mapping that integrates with their needs. This includes complete mapping of detectable underground utilities and proper coverage of surface features extending beyond the project limits. Please consider the value you get with a BRH survey – our experience produces more than a map. Your team will receive an integrated design tool! BRH Offers • Over 40 years of experience with the type of survey you are requesting • Professional crews who are disciplined and sensitive to site constraints. • Underground utility locations provided by our in-house personnel • Field resources and capabilities that match the largest firms in the region. Yet, we bring the care and attention to detail found in a more compact firm. 60 Exhibit "A" King County iMap The information included on this map has been compiled by King County staff from a variety of sources and is subject to change without notice. King County makes no representations or warranfies, express or implied, as to accuracy, completeness, timeliness, or rights to the use of such information. This document is not intended for use as a survey product. King County shall not be kable for any general, special, indirect, incidental, orconsequential damages including, but not limited to, lost revenues or bst profits resulting from the use or misuse of the inforrnatbn contained on this map. Any sale of this map or information on this map is prohibited except by written permission of King County Date: 10/24/2017 Notes: IA King County GIS CENTER 62 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes March 5, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Trish Kinlow, Bruce Linton, Jay Wittwer, Laurel Humphrey Guests: Justine Kim, D.J. Baxter, Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, Program Management Quality Assurance Consultant CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT 11. BUSINESS AGENDA A. Contract: General Contractor/Construction Management for Justice Center Staff is seeking Council approval of a contract with BNBuilders, Inc. in an amount not to exceed $240,000.00 for preconstruction services for the Justice Center project in the Public Safety Plan. BNBuilders was selected from seven proposals and three interviews due to its strengths and qualifications, including its successful delivery of a similar project at the University of Washington. The Council's Program Management Quality Assurance (PMQA) consultant was involved in the selection process and also recommends approval of the contract. In this phase, BNBuilders will review drawings and specifications to advise and make recommendations on construction feasibility. Pre -construction also includes estimating, value engineering, scheduling, identification and organization of subcontract packages, procurement strategies, and labor and material condition analysis. Councilmember Robertson asked when the next decision point will be after pre -construction services are complete. Ms. Kim responded that will come at 90% completion of the construction documents phase, approximately a year from now. Due to the cancellation of the March 12, 2018 Committee of the Whole for lack of quorum, this item will be discussed at the March 19 Regular Meeting. Chair Hougardy requested that staff provide the documents to the full Council via email to provide adequate review time. UNANIMOUS APPROVAL. FORWARD TO MARCH 19, 2018 REGULAR MEETING. B. Public Safety Plan Due Diligence Contracts *Staff is seeking Council approval to amend the due diligence contracts associated with the Public Safety Plan project properties, which were executed in 2017 to provide geotechnical, environmental, and surveying services. Because there are often unknowns associated with these services, new information and/or additional work has been discovered for each contract as outlined in the memo. The requested amendments plus contingencies total $57,325.00. Councilmember McLeod asked what the consequence would be for not approving the revised scopes of work, and Mr. Baxter replied that the City would be purchasing properties with incomplete information that could result in higher costs later. Councilmember Robertson 63 Public Safety Committee Minutes March 5, 2018 pointed out that the additional $57,325.00 constitutes a 20% increase. Mr. Goldblatt expressed *his support for the contract amendments as a good investment for the City. As with the previous item, Chair Hougardy requested the full Council be emailed the documents to allow adequate review time prior to the March 19, 2018 Regular Meeting. UNANIMOUS APPROVAL. FORWARD TO MARCH 19, 2018 REGULAR MEETING. C. Unmanned Aircraft Systems (UAS) Update. Staff briefed the Committee on the implementation of the Unmanned Aircraft Systems (UAS) program initiated by the Police Department in 2017. UAS devices are being used for crime scene mapping, accident response, SWAT incidents, and more. The briefing included the timeline, communications and outreach, challenges, and opportunities. The Police Department is highly satisfied with the program and is now considered a regional leader in this area. DISCUSSION ONLY. III. MISCELLANEOUS Adjourned 6:38 p.m. /� Committee Chair Approval Minutes by LH 64