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Home My WebLink About2018-03-19 Public Safety Minutes City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes March 19, 2018 ǷȜǵǲ JȚGȚ (;T?FHON #IH@?L?H=? 2IIGț #CNS (;FF Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Rachel Bianchi, Laurel Humphrey, Brandon Miles, Bruce Linton, Jay Wittwer Guests: Justine Kim, D.J. Baxter, Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, Program Management Quality Assurance Consultant; Craig Greene, Dee Riley, Lydig Construction CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I.ANNOUNCEMENT II.BUSINESS AGENDA Resolution: Lease Agreements A. Staff is seeking Council approval of resolution that would temporarily authorize the Mayor to enter into short term leases on properties acquired for the new Justice Center and combined Public Works Shops. Properties will be acquired on a rolling basis and the City would like to serve as a temporary commercial landlord for some impacted businesses to allow them to operate for as long as possible. The proposed resolution would give administration the flexibility to work efficiently to resolve settlement agreements with the impacted businesses, would only apply to properties relating to the Justice Center and Shops, and would automatically expire on December 31, 2020. The Committee requested that staff report at least quarterly to the City Council on these activities. Staff will add a section to the monthly Public Safety Plan report to the Council. UNANIMOUS APPROVAL. FORWARD TO MARCH 26, 2018 COMMITTEE OF THE WHOLE. Contract: Topographical Services for Public Safety Plan B. Staff is seeking Council approval to amend the survey services contract with Bush Roed & Hitchings in the amount of $64,100, bringing the total contract amount to $131,500. Now that design has begun on Fire Stations 52, 54 and the Justice Center, the design teams have identified that a more detailed Topographical Survey is needed. The Council recently approved 54 and the Justice Center. The City received two timely proposals and BRH was selected due to the strength of its qualifications. Councilmember Robertson asked if there was a way to outline a detailed plan for each building that anticipates and outlines costs like this. Mr. Goldblatt asserted that surveying expenses are necessary and the City is still exploring properties. Ms. Kim said that these are part of the soft costs, and that final project budgets will be defined this summer once site acquisition costs are known and schematic design on the Justice Center is 0O<FC= 3;@?NS#IGGCNN?? -CHON?MȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚȚ-;L=B ǳǻț ǴǲǳǺ complete. Staff noted that the Public Safety Committee will be asked for approval on additional soft costs relating to hazmat and SEPA in the near future. UNANIMOUS APPROVAL. FORWARD TO MARCH 26, 2018 REGULAR MEETING. Proposed Polices on Disadvantaged Business Enterprise and Local Hiring for Public Safety Plan C. Staff is seeking Council direction on the best way to achieve goals of including local hiring, disadvantaged business enterprises (DBEs) and apprenticeships on the Public Safety Plan projects. focusing on two options: implementing a policy that sets out specific goals for the Public Safety Plan, or implementing a more prescriptive Community Workforce Agreement/Project Labor Agreement (CWA/PLA). Another option is to work with project contractors to identify goals by project. Lydig Construction, the General Contractor/Construction Management firm for the Fire Stations presented their goals and past success to the Council last year. They have identified targets for the Fire Stations as follows: Apprenticeship 10%, Local Hire 20%, and DBE 17%. The City would be able to work with the contractors for each project on how to achieve these goals. BNBuilders, the staff selection for GC/CM on the Justice Center, was similarly graded on their commitment to DBE, apprenticeship and local hire. Staff analysis has shown that a formal CWA/PLA would require dedicate staff resources to oversee, monitor and audit the program, which Quality Assurance consultant has recommended to the Council that the PLA/CWA approach would not make sense for the relative small scale of these projects. He stated again that he favors the policy approach and that the construction market is such that there is not a surplus of people looking for work. The approach that Lydig is using will be a good roadmap to expand to the whole Public Safety Plan. Mr. Greene noted that he has observed PLA/CWAs serve as a deterrent to smaller businesses that may otherwise help the City achieve these goals. Councilmember McLeod stated that he is comfortable with the approach recommended by Mr. Goldblatt and would support adoption of the proposed policies as the mechanism to achieve the goals. The cost of administering a PLA/CWA would be a burden to the City, but he would like to leave the option open if it makes sense at a future point in time. Councilmembers Robertson and Hougardy also expressed support for the proposed written policies reflecting with the Equity and Social Justice Commission should the policies be adopted by the Council. FORWARD TO MARCH 26, 2018 COMMITTEE OF THE WHOLE III.MISCELLANEOUS The Committee discussed the March 2018 Program Management Quality Assurance Report. They asked that the Sustainability item be dropped as optional features have been put on hold due to budget limitations. Adjourned 6:40 p.m. Committee Chair Approval -CHON?M <S ,(